COUNTY~ . MEMORANDUM OF Placer~ .~ ® PUBLIC WORKS …
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19 COUNTY~ . MEMORANDUM PUBLIC WORKS AND FACILITIES ENGINEERING DIVISION County of Placer OF ~ .~ ~ Placer® TO: FROM: Board of Supervisors Ken Grehm, Director of Public Works and Facilities By: Jon Mitchell, Associate Civil Engineer DATE: April 10, 2018 SUBJECT: En~ineering I South Shore Drive Storm Damage Project Budget Revision I Donner Lake ACTION REQUESTED Approve a budget revision to create a new project in the Department of Public Works and Facilities budget to increase appropriations and offsetting revenues for PC30325 South Shore Drive Drainage Project, PC3025 in the amount of $427,000, for a total FY2017-18 budget of $427,000. Funding is provided by FEMA/CAL OES funds. BACKGROUND During the winter storms of early 2017, a section of South Shore Drive just west of Conifer Drive near the west end of Donner Lake failed from excessive storm drainage, and approximately 100 homes were in jeopardy of being isolated. Immediate emergency repair work to South Shore Drive was approved by your Board on March 7, 2017 and temporary repairs completed shortly thereafter. Placer County and the Town of Truckee share the failing section of road with 75% in the County and 25% in the Town. The project has been accepted by FEMA/CAL OES to receive disaster assistance funding as an emergency repair project under the declared January/February winter storm emergency. To simplify the disaster recovery grant reimbursement process, the Town of Truckee, Placer County, and FEMA have decided to file the project under one application with Placer County acting as the lead agency. On August 8, 2017 your Board adopted a Resolution authorizing the Director of Public Works and Facilities, or designee, to approve and sign a Memorandum of Understanding with the Town of Truckee for shared responsibilities of the South Shore Drive Storm Damage Project, to approve the plans and specifications for the project, advertise for construction bids, award the construction contract to the lowest responsible and responsive bidder and to execute necessary construction Contract Change Orders as needed up to an aggregate amount of $362,000. The department awarded construction contract 000975 to F.W. Carson Co. in the amount of $258,380 on October 24, 2017. Work commenced shortly thereafter and the drainage improvements along South Shore Drive were installed ensuring safe travel for the public for the remainder of the 2017-18 winter season. Due to unforeseen conditions change orders for dewatering, utility conflicts, temporary paving and storm water quality provisions were necessary. This change order work has increased contract 000975 to $343,000, which remains within the approved $362,000 aggregate amount. The contract is currently on winter suspension and F.W. Carson Co. will resume work when weather allows. ENVIRONMENTAL IMPACT The repair of South Shore Drive is Categorically Exempt from CEQA under CEQA Guidelines Section 15269(d), Emergency Projects, and specifically "Projects undertaken, carried out, or approved by a public agency to maintain, repair, or restore an existing highway damaged by fire, flood, storm," etc. FISCAL IMPACT Approval of the Budget Revision will create a new project PC3015-South Shore Road in the amount of $427,000 and will be offset by FEMA/CAL OES funds. The total project cost is estimated to be $477,000 with an additional funding from the Town of Truckee ($50,000) is being requested in the FY2018-19 Final Budget. Construction costs are estimated at $343,000, Design and Project Management is $134,000, for a total project of $477,000. 1
Transcript of COUNTY~ . MEMORANDUM OF Placer~ .~ ® PUBLIC WORKS …
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COUNTY~ . MEMORANDUM PUBLIC WORKS AND FACILITIES
ENGINEERING DIVISION County of Placer
OF ~ .~ ~ Placer® TO:
FROM:
Board of Supervisors
Ken Grehm, Director of Public Works and Facilities By: Jon Mitchell, Associate Civil Engineer
DATE: April 10, 2018
SUBJECT: En~ineering I South Shore Drive Storm Damage Project Budget Revision I Donner Lake
ACTION REQUESTED Approve a budget revision to create a new project in the Department of Public Works and Facilities budget to increase appropriations and offsetting revenues for PC30325 South Shore Drive Drainage Project, PC3025 in the amount of $427,000, for a total FY2017-18 budget of $427,000. Funding is provided by FEMA/CAL OES funds.
BACKGROUND During the winter storms of early 2017, a section of South Shore Drive just west of Conifer Drive near the west end of Donner Lake failed from excessive storm drainage, and approximately 100 homes were in jeopardy of being isolated. Immediate emergency repair work to South Shore Drive was approved by your Board on March 7, 2017 and temporary repairs completed shortly thereafter. Placer County and the Town of Truckee share the failing section of road with 75% in the County and 25% in the Town. The project has been accepted by FEMA/CAL OES to receive disaster assistance funding as an emergency repair project under the declared January/February winter storm emergency. To simplify the disaster recovery grant reimbursement process, the Town of Truckee, Placer County, and FEMA have decided to file the project under one application with Placer County acting as the lead agency.
On August 8, 2017 your Board adopted a Resolution authorizing the Director of Public Works and Facilities, or designee, to approve and sign a Memorandum of Understanding with the Town of Truckee for shared responsibilities of the South Shore Drive Storm Damage Project, to approve the plans and specifications for the project, advertise for construction bids, award the construction contract to the lowest responsible and responsive bidder and to execute necessary construction Contract Change Orders as needed up to an aggregate amount of $362,000.
The department awarded construction contract 000975 to F.W. Carson Co. in the amount of $258,380 on October 24, 2017. Work commenced shortly thereafter and the drainage improvements along South Shore Drive were installed ensuring safe travel for the public for the remainder of the 2017-18 winter season. Due to unforeseen conditions change orders for dewatering, utility conflicts, temporary paving and storm water quality provisions were necessary. This change order work has increased contract 000975 to $343,000, which remains within the approved $362,000 aggregate amount. The contract is currently on winter suspension and F.W. Carson Co. will resume work when weather allows.
ENVIRONMENTAL IMPACT The repair of South Shore Drive is Categorically Exempt from CEQA under CEQA Guidelines Section 15269(d), Emergency Projects, and specifically "Projects undertaken, carried out, or approved by a public agency to maintain, repair, or restore an existing highway damaged by fire, flood, storm," etc.
FISCAL IMPACT Approval of the Budget Revision will create a new project PC3015-South Shore Road in the amount of $427,000 and will be offset by FEMA/CAL OES funds. The total project cost is estimated to be $477,000 with an additional funding from the Town of Truckee ($50,000) is being requested in the FY2018-19 Final Budget. Construction costs are estimated at $343,000, Design and Project Management is $134,000, for a total project of $477,000.
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South Shore Drive Storm Damage Project Budget Revision I Donner Lake April10,2018 Page2
ATTACHMENTS Location Map Budget Revision
2
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..
NlS
VICINITY MAP HoMewoocl •
N.T.S.
PROJECT LOCATION MAP N.T.S.
NEVADA COUNTY ----;PLACER COUNTY
• Northsto.r
LAKE TAHOE
PLACER COUNTY ~ ELDORADO COUNTY
>.... z :::> 0 u w ~ (I) <[
~
~I
~I .... (I)
IJASHOE COUNTY CARSON CITY
PLACER COUNTY DEPARTMENT OF PUBLIC WORKS
South Shore Drive NTS
Road Repair
VICINITY & LOCATION MAP
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FOR CASH TRANSFERS & RESERVE CANCELLATIONS PLEASE PROVIDE THE FOLLOWING Fund/ subFund • OCA - PCA • G/L • Sub G/ L
POST DATE· -
PLAC ER COU NTY I PAS DOCUMENT NO. . ·~·~]
BUDGET REVISION
DEPT DOC NO. TYPE Total$ Amount
BR $ 1,281,000.00
TOTAL UNES
3
r I Cash Transfer Required
Fund:
I I Establish Reserve Required G L:
IC~] Reserve Cancellation Required GL:
19 SUB Fund : SUB G L: SUB G L: --------ESTIMATED REVENUE ADJUSTMENT APPROPRIATION ADJUSTMENT
DEPT T/ C Fund
Sub OCA PCA OIJ3 PROJ. PROJ. DTL AMOUNT
DEPT T/ C Rev Fund
Sub OCA PCA OBJ 3 PROJ. PROJ. DTL AMOUNT
NO. Rev
Fund NO. Fund
19 6 120 006105 7249 PC3025 427,000.00 19 14 LJ 120 006105 2678 PC3025 990000 427,000.00
19 34 120 006105 2678 PC3025 990000 427,000.00 ~
......_ ~
I .......... ~
D D I D D - n
n - -
D TOTAL $ 427,000.00 TOTAL $ 854,000.00
REASON FOR REVISION : I BUDGET REVISION to Increase expense appropriation object level #3 2678 Contracts for PC3025 South Shore Emergency project by $427,000 and increase revenue appropriation object level #3 7249 Federal Aid by $427,000. The project expense will be reimbursed by FEMA emergency funds.
Department Head: Ken Grehm/Cynthia Taylor
Auditor: April Adams
County Executive Office: ~ - CO~~umnife;;eamt1v~e~O~~er~ar~D~e~slargn~e~e======:::;/L._ ______ ~
Approved by Board of Supervisors: ....,..,....,......,.,,........,,...__,.....,...,.--,----:::~-----------c 1er1< of the Board of Supe,vlsars Office
Board Date:
Page:
Technical Revision:
04/10/18 -------of 4
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Rev 11 /1 6/2004
