Council Revised Agenda Date: Tuesday, August 22, … · Council Revised Agenda Date: Tuesday,...

Township of WoolwichCouncil Revised Agenda

Date: Tuesday, August 22, 2017Time: 7:00 p.m.

Location: Council Chambers, 2nd Floor24 Church Street West, Elmira

Pages

1. Public Resolution to Move into Closed Session - (6:15 P.M in CouncilChambers)

THAT the Council of the Township of Woolwich convenes in closed session onTuesday, August 22, 2017 in the Councillors' Office in accordance with Section239 (2) (c) of the Municipal Act for discussion referring to a proposed of pendingacquisition or disposition of land by the municipality or local board (Potentialproperty purchase).

2. Resolution to Reconvene in Open Session (7:00 P.M. in Council Chambers)

THAT Council reconvenes in open session.

3. Moment of Silence

4. Disclosures of Pecuniary Interest

5. Items to Come Forward from Closed Session

6. Adoption of Minutes

Resolution:

THAT the following minutes be adopted:

6.1 Committee of the Whole Minutes: June 20, 2017 1

6.2 Special Council Minutes: June 20, 2017 9

6.3 Council Minutes: June 27, 2017 10

6.4 Committee of the Whole Minutes: August 1, 2017 22

7. Presentations

7.1 Update from Waterloo Regional Police Services

7.1.1 Kelly Gibson, Waterloo Regional Police Services

8. Delegations - 10 Minute Time Limit

8.1 A History on the Bolender Park Landfill 26

8.1.1 Alan Marshall, Citizens Public Advisory Committee (CPAC)

8.2 Woolwich and Wellesley Cultural Heritage Landscape Study 27

8.2.1 Rebecca Koroll, University of Waterloo, School of Planning

8.2.2 Chris DeGeer, University of Waterloo, School of Planning

9. Unfinished Business

10. Consent Items

Items listed under the Consent Agenda are considered routine, and are enactedin one motion in order to expedite the meeting. However, any Council membermay request one or more items to be removed from the Consent Agenda forseparate discussion and/or action.

Resolution

THAT the following items be approved and/or received for information:

10.1 Items for Approval

10.1.1 E40-2017: Part Lot Control Exemption - Bur Oak Drive, Elmira 37

Resolution:

That the Council of the Township of Woolwich adopt the By-law attached as Appendix B to Report E40-2017 to exemptBlock 98, Plan 58M-592 (Paradigm (Elmira) Homes Ltd.), fromthe Part Lot Control provisions of the Planning Act and that theBy-law be forwarded to the Region of Waterloo for finalapproval.

10.2 Items for Information

10.2.1 Downtown Elmira Business Improvement Area (BIA) Minutes:July 12, 2017

43

11. Committee of the Whole

Resolution:

THAT Council convenes into the Committee of the Whole.

11.1 Recommendations from Committee of the Whole (August 1st, 2017)

There are no recommendations from the August 1, 2017 Committee ofthe Whole Meeting.

11.2 Staff Reports and Memos

11.2.1 Quarterly Report 46

11.2.2 C12-2017: 2018 Council Meeting Schedule 89

Resolution:

That the Council of the Township of Woolwich approve theDraft 2018 Council Meeting Schedule attached as Appendix ‘A’to Report C12-2017.

11.2.3 R12-2017: Recreation and Facilities Services Expect RespectPolicy

93

Resolution:

That the Council of the Township of Woolwich hereby receiveReport R12-2017 respecting an addendum to the CorporateRespectful Behaviour Policy (Municipal Offices) implementingan “Expect Respect” Respectful Behaviour in TownshipRecreation Facilities.

11.2.4 R15-2017: Grand River Trails Proposal 103

Resolution:

That the Council of the Township of Woolwich hereby supportsthe Grand River Trail Proposal in principle as presented toCouncil on August 1st, 2017 for the connectivity of trails alongthe Grand River watershed and its tributaries.

11.3 Other Business

11.3.1 Mayor's Recognition of Canada 150 Award Recipients fromWoolwich Township

11.3.2 Mayor's Report on Regional Matters

11.3.3 Council Reports/ Updates

11.3.4 Outstanding Council Activity List as of August 18, 2017 105

11.4 First and Second Reading of the By-laws

Resolution:

THAT the following by-laws be introduced and read a first and secondtime.

11.4.1 A by-law to restrict the weight of vehicles passing over certainBridges in the Township of Woolwich

109

11.4.2 A by-law to amend By-law 19-2013 being a by-law to regulateOpen Air Burns in the Township of Woolwich respectingCampfire Permits

111

11.4.3 A by-law to provide for the Appointment of a Fire Chief for theTownship of Woolwich (Dale Martin)

112

11.4.4 A by-law to provide for the Appointment of a Deputy Fire Chieffor the Township of Woolwich (Dennis Aldous)

113

11.4.5 A by-law for the Appointment of a Livestock and Poultry Valuerfor the Township of Woolwich (Calvin Shantz)

114

11.4.6 A by-law to exempt certain blocks from Part Lot Control, Block98 Plan 58M-592 - Paradigm (Elmira) Homes Ltd.

115

11.4.7 A by-law to confirm all Actions and Proceedings of Council(August 22, 2017)

117

12. Adoption of proceedings of the Committee of the Whole

Resolution:

THAT the Committee of the Whole rise and report to Council.

Resolution:

THAT Council confirms and adopts the proceedings of the Committee of theWhole.

13. Correspondence

13.1 Ministry of Community Safety and Correctional Services Letter:Emergency Management and Civil Protection Act

118

14. Public Notice

15. Notice of Closed Meetings

15.1 A Closed Session will be held on Tuesday, September 12, 2017 at 6:00p.m. regarding a Legal Matter.

16. Notice of Motion

17. Final Passage of By-laws

Resolution:

THAT the following by-laws in the hands of the Clerk be read a third time andfinally passed, that they be numbered as By-law numbers 51-2017 to 57-2017,and that they be signed by the Mayor and Clerk and sealed with the corporateseal.

17.1 A by-law to restrict the weight of vehicles passing over certain Bridges inthe Township of Woolwich

17.2 A by-law to amend By-law 19-2013 being a by-law to regulate Open AirBurns in the Township of Woolwich respecting Campfire Permits

17.3 A by-law to provide for the Appointment of a Fire Chief for the Townshipof Woolwich (Dale Martin)

17.4 A by-law to provide for the Appointment of a Deputy Fire Chief for theTownship of Woolwich (Dennis Aldous)

17.5 A by-law to provide for the Appointment of a Livestock and PoultryValuer for the Township of Woolwich (Calvin Shantz)

17.6 A by-law to exempt certain blocks from Part Lot Control, Block 98 Plan58M-592 - Paradigm (Elmira) Homes Ltd.

17.7 A by-law to confirm all Actions and Proceedings of Council (August 22,2017)

18. Adjournment

Resolution:

THAT the meeting adjourns to meet again in regular session on September 19,2017.

If you have any questions about the content or outcome of this meeting, pleasecontact Adelina Corpodean at 519-669-6004 or [email protected].

mailto:[email protected]

Township of Woolwich

Committee of the Whole Minutes

June 20, 2017 7:00 p.m.

Council Chambers, 2nd Floor 24 Church Street West, Elmira

Present: Mayor Shantz Councillor Merlihan Councillor Hahn Councillor Bauman Councillor Martin Councillor Shantz

Present from Staff: David Brenneman, Chief Administrative Officer; Val Hummel, Director of Council and Information Services/Clerk; Richard Petherick, Director of Finance/Treasurer; Ann McArthur, Director of Recreation and Facilities Services; Dan Kennaley, Director of Engineering and Planning Services; Richard Sigurdson, Manager of Engineering Adelina Corpodean, Clerk’s Administrative Assistant

Public Resolution to Move into Closed Session - (5:45 P.M. in Council Chambers)

Moved By Councillor Hahn

Seconded By Councillor Martin

THAT the Council of the Township of Woolwich convenes in closed session on Tuesday, June

20, 2017 in the Councillors' Office in accordance with Section 239 (2) (e) of the Municipal Act for

discussion referring to Litigation or Potential Litigation, including matters before Tribunals

affecting the Municipality or Local Board (Legal Matters).

...Carried

Resolution to Reconvene in Open Session (7:00 P.M. in Council Chambers)

Moved By Councillor Martin

Seconded By Councillor Hahn

THAT Council reconvenes in open session.

...Carried

Disclosures of Pecuniary Interest

Councillor Shantz declared a pecuniary interest with regards to Report E26-2017: Bloomingdale Street Lights Report because he is a resident in the affected area.

1

Committee of the Whole Minutes – June 20, 2017

2

Items to Come Forward from Closed Session

No Items to come forward from Closed Session.

Planning Public - 7:00 P.M.

Director of Council and Information Services/Clerk, Val Hummel read the following Planning Public introduction:

This meeting constitutes the formal public meeting required under Section 17 of the Planning Act. The meeting is for information purposes only and no decisions will be made at this time. The application will be brought forward at a future meeting of the Committee of the Whole when staff has had an opportunity to review all submissions and prepare recommendations. All those in attendance will be given an opportunity to speak. Interested parties are invited to sign the appropriate signup sheet in the lobby, if they wish further notification with respect to the applications. Individuals are requested to submit a written outline of any oral submissions made at the Public Meeting to the Township Clerk. Official Plan Amendment

If a person or public body that files a notice of appeal of a decision of the Council of the

Regional Municipality of Waterloo in respect of the proposed Official Plan Amendment, does not

make oral submissions at a public meeting or make written submissions to the Council of the

Township of Woolwich before the proposed Official Plan Amendment is adopted:

a) the person or public body is not entitled to appeal the decision of the Regional Municipality

of Waterloo to the Ontario Municipal Board; and

b) the person or public body may not be added as a party to the hearing of an appeal before

the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable

grounds to add the person or public body as a party.

Councillor Bauman declared the public meeting to be open and asked staff to review the

application.

E28-2017: Rationalization of Lands within Elmira and St. Jacobs

Director of Engineering and Planning Services, Dan Kennaley presented the Official Plan Amendment proposal to rationalize the boundaries within Elmira and St. Jacobs and to recommend Countryside Line changes to the Region of Waterloo. A staff recommendation report will come forward to a future meeting of Council.

Responding to a Council inquiry, Mr. Kennaley pointed out that the Township cannot add the identified lands from the Countryside line to the settlement boundary as the process of taking lands in and out has to be a net zero process.

Councillor Bauman invited members of the audience to speak to the proposal for St. Jacobs.

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Scott Patterson, Labreche Patterson

On behalf of Home Hardware Stores Limited in St. Jacobs, Mr. Patterson notified Council that Home Hardware is in support of the proposal.

Mike Gilles, Tacoma Engineers Inc.

Mr. Gilles spoke on behalf of Richard Frede and requested that 0.9 hectares be added to the infill settlement boundary through the rationalization process. Mr. Gilles informed Council that they are proposing to take the settlement boundary across the north portion of Calvary United Church and extend it about 100 metres to the north.

Responding to a Council inquiry, Mr. Gilles noted that if accepted the proposal would be a catalyst for the church and would be an opportunity to work together immediately. Mr. Kennaley stated that all concerns raised at the meeting will be addressed by Township staff.

Don Kenesky

Mr. Kenesky requested that Council consider adding a setback buffer zone of 300 metres from the westerly side of his backyard to the new proposed settlement boundary line north of Home Hardware.

Earl Bauman

Mr. Bauman spoke of the water issues on his property at 3015 Sawmill Road, St. Jacobs and his concerns with regards to the Boundary Rationalization of St. Jacobs which affects him.

Councillor Bauman invited members of the audience to speak to the proposal for Elmira.

Jennifer Mondell, Stantec Consulting

Representing Ronald Storh, Ms. Mondell noted that Mr. Stroh would like to work cooperatively with the Township to have his lands considered for designation use. Further Ms. Mondell informed Council that Mr. Stroh is in support of staff’s recommendation to move a portion of his land inside the Countryside Line for future growth.

Alan Marshall

Mr. Marshall provided his comments and concerns with regards to the property line alongside Chemtura and Mr. Stroh’s property.

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Pierre Chauvin, MHBC Planning

Mr. Chauvin spoke on behalf of client, Delmer Martin and provided their proposed requests in relation to the urban area and Mr. Martin’s two properties which will be impacted by the Township’s proposed Boundary Rationalization. Further, Mr. Chauvin requested that 5.7 hectares from the lands on the east side be included in the rationalization process and bypass.

Sebastian Siebel-Achenbach

Mr. Siebel-Achenbach provided comments and concerns with regards to the agricultural land which will be lost through the proposed Boundary Rationalization and noted his concern with regards to the proposed bypass which would affect Mr. Martin and Mr. Stroh’s lands.

Responding to an inquiry from Council, Mr. Kennaley affirmed that the process considers that there will be additional planning processes which will affect the lands. Further, he noted that it is unlikely that the lands from Breslau would be transferred to Elmira or St. Jacobs as those lands are a different type of settlement.

Since there was nothing further to add, Councillor Bauman declared the public meeting closed.

Council took at 5-minute recess.

Delegations - 10 Minute Time Limit

F14-2017: Audited Financial Statements 2016

Matt Betlik, KPMG Auditors


Seconded By Councillor Merlihan

That the Council of the Township of Woolwich approves the Consolidated Financial Statements

of The Corporation of the Township of Woolwich for the year ended December 31, 2016,

attached to report F14-2017.

And further that the Treasurer be directed to publish in a newspaper having general circulation

in the municipality, within sixty (60) days, a notice that the Audited Financial Statements, the

Notes to the Financial Statements, the Auditor’s Report and 2016/2017 tax rate information will

be made available at no cost to any taxpayer or resident upon request.

...Carried

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Unfinished Business

No Unfinished Business.

Staff Reports and Memos

E34-2017: 2017 Bridge and Culvert Program

Responding to a Council inquiry, Richard Sigurdson, Manager of Engineering stated that the annual deficit target is around $800,000 per year for the next 10 years.

Moved By Mayor Shantz

Seconded By Councillor Shantz

That the Council of the Township of Woolwich, in accordance with Report E34-2017, awards the

contract for engineering services for the 2017 Bridge and Culvert Program to GM BluePlan

Engineering Limited at a cost of $321,882.14 after H.S.T. rebate;

And further that the Mayor and Clerk of the Township of Woolwich be authorized to sign the

Township agreement for Professional Consulting Services;

And further that the Council of the Township of Woolwich pass the load limit by-law attached to

this report as Appendix “B”.

...Carried

A01-2017: Township of Woolwich Breslau Fire Station & Region of Waterloo EMS

Joint Project - Building Construction Contractor

Chief Administrative Officer, David Brenneman informed Council of a soil issue which added additional costs to the project.



That the Council of the Township of Woolwich, in accordance with Report A01-2017 award the

contract for the Construction of the Breslau Fire / EMS Station to Reid & Deleye Contractors at

a total of $2,658,603.00 net of HST Rebate;

And further that the Council of the Township of Woolwich commit a portion of the new

assessment growth in 2018 to be used as a funding source for the Construction of the Breslau

Fire / EMS Station.


Construction Agreement.

...Carried

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E26-2017: Bloomingdale Street Lighting

Councillor Shantz left the room due to a pecuniary interest.

In response to a Council inquiry, Mr. Kennaley pointed out that Township staff focused on each street separately as each street had different survey results.


Seconded By Mayor Shantz

That the Council of the Township of Woolwich, in accordance with Report E26-2017, authorizes

the installation of streetlights in the 2018 in Area 3 (McAllister Drive, James Wilson Street and

River Street) within the settlement of Bloomingdale as outlined in Appendix ‘B’ – Bloomingdale

Areas Map.

And further that the costs for the additional streetlights be included in the 2018 capital street

light budget.

...Carried

Councillor Shantz returned to the meeting.

E32-2017: Tandem Plow Truck Tender Award

Moved By Councillor Merlihan


That the Council of the Township of Woolwich, in accordance with Report E32-2017, awards the

tender submitted by Team Truck Centres for the purchase of one 2018 Tandem Freightliner

complete with plow equipment at a net cost after H.S.T. rebate of $273,168.61.

...Carried

E35-2017: Tender Award Old Scout Place Reconstruction



That the Council of the Township of Woolwich, in accordance with Report E35-2017, awards

contract 2017-20 for the reconstruction of Old Scout Place, which includes the urbanization and

installation of municipal services from Printery Road to future Water Street, and pavement and

ditch upgrades for the remaining portion from future Water Street east to the cul-de-sac, to

Ersman Construction Inc. at a total cost of $850,927.98 before H.S.T. rebate;

And further that Council approve Meritech Engineering be retained for detail design, contract

administration, inspection, and post construction services at a total cost of $139,710.48 before

H.S.T. rebate;


tender documents;

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Township Agreement for Professional Consulting Services.

...Carried

Other Business

Council will review the draft concept plans for Breslau Memorial Park at the June 27th Council

meeting.

Outstanding Activity List, as of June 16, 2017

The Outstanding Activity List was reviewed.

Correspondence

Ministry of Natural Resources and Forestry: New Legislation to Help Communities and

Environment – received for information

Public Notice

Notice of Intent to Amend the Fees and Charges By-law

The Council of the Township of Woolwich gives notice of its intent to revise the Fees and Charges By-law on Tuesday, June 27, 2017 regarding the revision of the Refreshment Vehicle Annual Fee. The meeting will be held in the Council Chambers of the Administration Office at 24 Church Street West in Elmira, starting at 7:00 p.m.

Notice of Closed Meetings

No Notice of Closed Meetings.

Notice of Motion

No Notice of Motion.

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Adjournment



THAT the meeting be adjourned.

...Carried

_________________________

Mayor

_________________________

Clerk

8


Special Council Minutes

Immediately following Committee of the Whole June 20, 2017

Council Chambers, 2nd Floor 24 Church Street West, Elmira

Present: Mayor Shantz

Councillor Merlihan

Councillor Hahn

Councillor Bauman

Councillor Martin

Councillor Shantz

Present from Staff: David Brenneman, Chief Administrative Officer; Val Hummel, Director of Council and Information Services/Clerk; Richard Petherick, Director of Finance/Treasurer; Ann McArthur, Director of Recreation and Facilities Services; Dan Kennaley, Director of Engineering and Planning Services; Adelina Corpodean, Clerk’s Administrative Assistant


None.

Approval of Minutes



THAT the Council of the Township of Woolwich adopts the following minutes:

All Council Meeting Minutes: June 7th, 2017

...Carried

Adjournment



THAT the meeting adjourns to meet again in regular session on June 20, 2017.

...Carried

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Council Minutes

June 27, 2017

7:00 p.m. Council Chambers, 2nd Floor

24 Church Street West, Elmira


Present from Staff: David Brenneman, Chief Administrative Officer; Val Hummel, Director of Council and Information Services/Clerk; Richard Petherick, Director of Finance/Treasurer; Ann McArthur, Director of Recreation and Facilities Services; Dan Kennaley, Director of Engineering and Planning Services; Dale Martin, Township Fire Chief; Adelina Corpodean, Clerk’s Administrative Assistant

Public Resolution to Move into Closed Session - (6:30 P.M in Council Chambers)


Seconded By Councillor Bauman

That the Council of the Township of Woolwich convenes in closed session on Tuesday, June

27, 2017 in the Councillors' Office in accordance with Section 239 (2) (b) of the Municipal Act for

discussion referring to personal matters about an identifiable individual, including municipal or

local board employees (Legal Matter).

...Carried

Resolution to Reconvene in Open Session (7:00 P.M. in Council Chambers)

Moved By Councillor Bauman


That Council reconvenes in open session.

...Carried

Moment of Silence

Mayor Shantz held a Moment of Silence.

10

Council Minutes – June 27, 2017

2


Councillor Shantz declared a pecuniary interest with regards to Item #3 on the Summary of Recommendations for Bloomingdale Street Lighting because he resides in that settlement. Mayor Shantz declared a pecuniary interest with regards to Report E36-2017: Farmers Market Road and Benjamin Road Intersection Improvements for Pedestrians – Update as she has shares with Mercedes Corporation.

Items to Come Forward from Closed Session

None.

Adoption of Minutes



That the following minutes be adopted:

Special Council (Budget) Minutes: January 12, 2017

Council Minutes: June 6, 2017

...Carried

Delegations - 10 Minute Time Limit (7:30 p.m.)

West Montrose Flooding

Dwight Boyd, Grand River Conservation Authority (GRCA)

Director of Engineering from the Grand River Conservation Authority (GRCA), Dwight Boyd provided a presentation of the flooding which occurred in West Montrose and surrounding areas on June 23rd and June 24th. He indicated that the GRCA will need to look at implementing an improved system for flood inundation mapping for the West Montrose area. The inundation mapping will include a notification for residents and will warn them in situations where evacuation is necessary.

Dale Martin, Township Fire Chief

Chief Martin provided Council with an overview of the events that occurred. He outlined the actions that Township staff, Emergency Services and GRCA staff took during the flooding. He affirmed that the Region, Police, and Township Firefighters closed the roads in each of the affected areas within the Township. Township staff met with police and Regional staff to discuss what had occurred.

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David Brenneman, Chief Administrative Officer

Chief Administrative Officer David Brenneman informed Council and residents of the criteria which is followed until an emergency is declared. He noted that Township staff along with Waterloo Regional Police and GRCA staff will have a debrief meeting on Thursday, June 29th, 2017 to discuss the situation.

Hans Pottkamper, Resident of West Montrose

Mr. Pottkamper provided a brief presentation to Council with regard to the flooding of the Grand River which directly impacted many residents of West Montrose. Mr. Pottkamper noted his frustration with how the event occurred and urged Council to improve the notification system between the GRCA and the Township.

Tony Dowling, Resident of West Montrose

Mr. Dowling provided an overview of the events and questioned why the residents of West Montrose were not notified of the flooding until the water was up to the road. Responding to an inquiry, Mr. Boyd pointed out that the GRCA did not expect the secondary peak to occur at the Irvine River.

Other residents also were given an opportunity to voice their concerns and questions with regards to the flooding and lack of notice.

Mayor Shantz outlined the items which are to be discussed at the Debrief Meeting:

An Improved Warning System

Identify all residents who could be affected

Having disaster supplies available

Better control at the roads Compensation Assistance

Reviewing the plan

Responding to a Council inquiry, Mr. Boyd noted that most flood storage control is available in the months of March and April, and it is very rare to have an event of such magnitude in the summer period. Further he affirmed that the GRCA is looking at updating forecast models which are linked to the inundation materials. Mr. Boyd stated that it takes time to develop a flood message and inform people.

In response to a Council inquiry, Chief Martin advised he considered utilizing the Township Community Alert Emergency Response (CAER) network, however there were only five properties anticipated to be affected so he chose to go door to door to five notice.

Mr. Brenneman assured Council that this item will be on Council’s Outstanding Activity List. A report will be brought to Council at the August 1st, 2017 Committee of the Whole meeting. Once Township staff has the appropriate information regarding the Disaster Recovery from the Ministry of Municipal Affairs staff will get the information out to the residents.

Mayor Shantz declared a 5-minute recess.

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Unfinished Business

None.

Consent Items



That the following items be approved:

F15-2017: Clean Water and Wastewater Fund Agreement

That the Council of the Township of Woolwich enters into a Transfer Payment

Agreement for funding under the Clean Water and Wastewater Fund, attached as

Appendix A, for the Snyder Avenue North, Elmira Reconstruction project in the amount

of $685,352.

And further that Council adopt the By-law, attached as Appendix B, that authorizing the

Mayor and Clerk to execute the Transfer Payment Agreement.

F16-2017: Cancellations, Reductions and Refunds

That the Council of the Township of Woolwich approves the cancellations, reductions,

and refunds of taxes under the provisions of Section 357 and Section 358 of the

Municipal Act for a total amount of $21,856.65 as attached in Appendix “A” to report

F16-2017.

That the following items be received for information:

Remediation Advisory Committee (RAC) Minutes: March 14, 2017

Committee of Adjustment July 10, 2017 Circulation Package

...Carried

Committee of the Whole



That Council convenes into the Committee of the Whole.

...Carried

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Recommendations from Committee of the Whole (June 20, 2017)

All recommendations were ratified with the exception of Item 3 regarding Bloomingdale Street

Lighting which was deferred to September 19th, 2017.



That the Summary of Recommendations of the Committee of the Whole dated June 20, 2017 be

adopted as follows:

1. That the Council of the Township of Woolwich approves the Consolidated Financial

Statements of The Corporation of the Township of Woolwich for the year ended

December 31, 2016, attached to report F14-2017;

And further that the Treasurer is directed to publish in a newspaper having general

circulation in the municipality, within sixty (60) days, a notice that the Audited Financial

Statements, the Notes to the Financial Statements, the Auditor’s Report and 2016/2017

tax rate information will be made available at no cost to any taxpayer or resident upon

request.

2. That the Council of the Township of Woolwich, in accordance with Report A01-2017

awards the contract for the Construction of the Breslau Fire / EMS Station to Reid &

Deleye Contractors at a total of $2,658,603.00 net of HST Rebate;

And further that the Council of the Township of Woolwich commit a portion of the new

assessment growth in 2018 to be used as a funding source for the Construction of the

Breslau Fire / EMS Station.

And further that the Mayor and Clerk of the Township of Woolwich be authorized to sign

the Construction Agreement.

4. That the Council of the Township of Woolwich, in accordance with Report E32-2017,

awards the tender submitted by Team Truck Centres for the purchase of one 2018

Tandem Freightliner complete with plow equipment at a net cost after H.S.T. rebate of

$273,168.61.


awards the contract for engineering services for the 2017 Bridge and Culvert Program to

GM BluePlan Engineering Limited at a cost of $321,882.14 after H.S.T. rebate;

And further that the Mayor and Clerk of the Township of Woolwich are authorized to sign

the Township agreement for Professional Consulting Services;

And further that the Council of the Township of Woolwich adopts the load limit by-law

attached to this report as Appendix “B”.


awards contract 2017-20 for the reconstruction of Old Scout Place, which includes the

urbanization and installation of municipal services from Printery Road to future Water

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6

Street, and pavement and ditch upgrades for the remaining portion from future Water

Street east to the cul-de-sac, to Ersman Construction Inc. at a total cost of $850,927.98

before H.S.T. rebate;

And further that Council approves Meritech Engineering be retained for detail design,

contract administration, inspection, and post construction services at a total cost of

$139,710.48 before H.S.T. rebate;


the tender documents;


the Township Agreement for Professional Consulting Services.

...Carried

Item #3 – Bloomingdale Street Lighting

Council deferred this item until the Council meeting of September 19th, 2017 to allow residents

to submit more input. A notice will be sent to all residents in the area to make them aware of a

public meeting which will be held.



That Item 3 on the Summary of Recommendations of the Committee of the Whole dated June

20, 2017 be deferred to the September 19, 2017 Committee of the Whole meeting

3. THAT the Council of the Township of Woolwich, in accordance with Report E26-2017,

authorize the installation of streetlights in the 2018 in Area 3 (McAllister Drive, James

Wilson Street and River Street) within the settlement of Bloomingdale as outlined in

Appendix ‘B’ – Bloomingdale Areas Map.

AND FURTHER THAT the costs for the additional streetlights be included in the 2018

capital street light budget.

…Carried


Memo: Association of Municipalities of Ontario (AMO) Delegations

Mr. Brenneman informed Council that the issues to be discussed at the Association of Municipalities of Ontario (AMO) Conference in August are as follows:

Continued Advocacy for New Revenue Tools, Appreciation for Infrastructure Funding and support for AMO’s Proposed Local Share Plan

Challenges faced by Biomass Energy Community

Concerns with the Assessment of Old Order Mennonite Churches in Rural Areas

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Moved by Councillor Bauman Seconded by Councillor Shantz That the Council of the Township of Woolwich supports the delegation requests for the 2017 Association of Municipalities of Ontario Conference.

…Carried

Memo: Breslau Memorial Park Conceptual Plan

Responding to a Council inquiry, Director of Recreation and Facilities Services Ann McArthur affirmed that the same amount of space is being used. She stated that, apart from the splash pad, all the other amenities already exist at the park. She noted the community group is open to any ideas from Council.



That the Council of the Township of Woolwich supports the proposed concept plan for Breslau Memorial Park; And further that Council hereby directs staff to seek quotes for the purchase and installation of

playground equipment to replace the tot lot in Breslau Memorial Park with funds previously

identified in the budget surplus/deficit report.

…Carried

Memo: Canada150 Celebrations

Moved by Councillor Hahn Seconded by Councillor Bauman That the Council of the Township of Woolwich is in support of the Canada 150 Celebrations in Elmira on Saturday, July 1st, 2017.

…Carried

E33-2017: Annual Traffic Calming Report

Responding to an inquiry from Council, Director of Engineering and Planning Services Dan Kennaley noted that staff is putting together the results from the speed signs and will provide them to Council via email. Further, he pointed out that staff will report back to Council separately on the Southfield Drive and Union Street intersection.



That the Council of the Township of Woolwich receives for information Report E33-2017 - Annual Traffic Calming Report; And further that Stage 1 Traffic Calming Measures be implemented in 2017 for the 4 locations identified in Report E33-2017.

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And further that a speed reduction on Maryhill Road from 144m north of St. Charles Street East

to 135m south of Homestead Drive from 50km/hr. to 40km/hr. be implemented.

…Carried

E36-2017: Farmers Market Road and Benjamin Road Intersection Improvements for

Pedestrians – Update

Mayor Shantz vacated the chair due to a pecuniary interest related to Staff Report E36-2017.

Councillor Bauman took the chair.

Responding to an inquiry from Council, Mr. Kennaley pointed out that Region of Waterloo staff still oppose the implementation of a pedestrian signal at Benjamin Road. He advised Council that Township staff will be available to make a presentation to Regional Council when this matter goes to the Regional Planning and Public Works Committee prior to going to Regional Council.

Moved By Councillor Shantz


That the Council of the Township of Woolwich, in accordance with Report E36-2017, endorses the recommendation for a Intersection Pedestrian Signal on Farmers Market Road on the east leg of the intersection with Benjamin Road as noted in the June 2017 Farmer’s Market Road & Benjamin Road Pedestrian Crossing Study (Update) Report prepared by Paradigm Transportation Solutions Limited; And further that Township Council requests the Council of the Region of Waterloo to direct Regional Staff to allow the installation of a pedestrian signal on the east leg of Farmer’s Market Road at the intersection with Benjamin Road; And further that funding for the intersection improvements come from monies to be received

from SmartReit.

…Carried

Mayor Shantz returned to chairing the meeting.

E37-2017: Sidewalk Repair Tender Award



That the Council of the Township of Woolwich, in accordance with Report E37-2017, award

Tender 2017-24 to J. Franze Concrete Ltd for the 2017 Capital Sidewalk Program at a total cost

of $123,206.94 after H.S.T. rebate.

…Carried

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9

E39-2017: Concerns expressed by David Bass regarding Adam Street Traffic

On behalf of Mr. Bass, Councillor Bauman thanked Township staff for the support and informed staff of the next requests for Adam Street.



That the Council of the Township of Woolwich directs Staff to pay the estimated costs ($1,100.)

of raising the shed door at 1301 King Street in St. Jacobs so as to avoid contact between the

shed door and the municipal sidewalk.

Discussion on the Motion

Further to the requests proposed by Mr. Bass, Mr. Kennaley pointed out that there are not

enough trucks or other vehicles utilizing the street to implement “No Truck” signs or make Adam

Street a one-way street.

…Carried

R13-2017: St. Jacobs Arena – Header Replacement



That the Council of the Township of Woolwich, in accordance with Report R13-2017, authorizes

staff to contract CIMCO Refrigeration to undertake replacement of the refrigeration pipe headers

at the St. Jacobs Arena for an upset limit of $36,000 net of HST rebate with the project to be

funded from the Infrastructure Reserve Fund.

…Carried

Other Business

Mayor's Report on Regional Matters

Elmira Daycare

Mayor Shantz advised Council that there are three additional spaces which will be added to the Elmira Daycare in the Fall.

Council Reports/ Updates

None.

Outstanding Council Activity List as of June 23, 2017

Council reviewed the Outstanding Activity List.

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Procedural By-law Update

Director of Council and Information Services/Clerk, Val Hummel reviewed with Council the amendments to the Procedural By-law.

First and Second Reading of the By-laws



That the following by-laws be introduced and read a first and second time.

A by-law to authorize the Mayor and Clerk to execute a Transfer Payment Agreement

for Infrastructure Projects under the Clean Water and Wastewater Fund

A by-law to amend By-law 104-2004 being a by-law to establish and require Payment of

fees and Charges (Revision of the Refreshment Vehicle Annual Fee).

A by-law to Govern the Proceedings of Council and Committees of Council (The

Procedure By-law)

A by-law to amend by-law 70-2006 being a by-law to regulate Traffic and Parking on

Highways under the Jurisdiction of the Township of Woolwich (Speed on Highways)

Being a by-law to provide for the Appointment of a Deputy Clerk for the Township of

Woolwich (Jeff Smith)

A by-law to confirm all Actions and Proceedings of Council (June 27, 2017)

...Carried

Adoption of proceedings of the Committee of the Whole



That the Committee of the Whole rise and report to Council.

…Carried

Moved By Councillor Shantz


That Council confirms and adopts the proceedings of the Committee of the Whole.

...Carried

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11

Correspondence

Ministry of Municipal Affairs Update on Bill 68

The Royal Canadian Legion: Commemorative Event

Moved by Councillor Bauman Seconded by Councillor Hahn That the Council of the Township of Woolwich supports sponsoring a Harvard Aircraft for the Remembrance Day Parade of November 5, 2017 held by the Royal Canadian Legion Branch 469 Elmira at a cost of $850. Discussion on the Motion: Council received the concern of one member that this item should receive more consideration before Council agrees to it.

…Carried

Ministry of Municipal Affairs and Ministry of Natural Resources and Forestry: Provincial

Land Use Plans

Received for information.

Public Notice

None.


None.

Notice of Motion

None.

Final Passage of By-laws



That the following by-laws in the hands of the Clerk be read a third time and finally passed, that

they be numbered as By-law numbers 45-2017 to 50-2017, and that they be signed by the

Mayor and Clerk and sealed with the corporate seal.

A by-law to authorize the Mayor and Clerk to execute a Transfer Payment Agreement for

Infrastructure Projects under the Clean Water and Wastewater Fund

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12

A by-law to amend By-law 104-2004 being a by-law to establish and require Payment of

Fees and Charges (Revision of the Refreshment Vehicle Annual Fee).

A by-law to Govern the Proceedings of Council and Committees of Council (The

Procedure By-law)

A by-law to amend by-law 70-2006 being a by-law to Regulate Traffic and Parking on

Highways under the Jurisdiction of the Township of Woolwich (Speed on Highways)

Being a by-law to provide for the Appointment of a Deputy Clerk for the Township of

Woolwich (Jeff Smith)

A by-law to confirm all Actions and Proceedings of Council (June 27, 2017)

...Carried

Adjournment



That the meeting adjourns to meet again in regular session on August 22, 2017.

...Carried

_________________________

Mayor

_________________________

Clerk

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Committee of the Whole Minutes

August 1, 2017 7:00 p.m.

Council Chambers, 2nd Floor

24 Church Street West, Elmira


Present from Staff: David Brenneman, Chief Administrative Officer; Val Hummel, Director of Council and Information Services/Clerk; Richard Petherick, Director of Finance/Treasurer; Ann McArthur, Director of Recreation and Facilities Services; Dan Kennaley, Director of Engineering and Planning Services; Dale Martin, Township Fire Chief; Jeff Smith, Deputy Clerk; Adelina Corpodean, Clerk’s Administrative Assistant


Councillor Merlihan declared a pecuniary interest with regards to the Delegation of Use of Parkette beside Waterloo Central Railway for Hogwarts Event as they are a client.

New Staff Introduction

Council was introduced to the Township’s new Deputy Clerk, Jeff Smith.

Delegations

Grand River Trails Project Presentation

Anne Crowe

Ms. Crowe provided a brief presentation to Council regarding the Grand Trails Project and requested a resolution of support. Responding to a Council inquiry, Ms. Crowe pointed out that it is important to take the existing trails and work at connecting them with other trails to improve the connectivity of the entire project. She affirmed that it is not the plan to make the entire project accessible, as it is not possible; only certain portions of the project are and will be accessible.

22

Committee of the Whole Minutes: August 1, 2017

2

In response to an inquiry from Council, Director of Recreation and Facilities Services Ann McArthur stated that staff has no major concerns with this because it is a long-term project. Council requested that staff from Recreation and Facilities Services give full consideration to the project and prepare a report and recommendation for the Council meeting of August 22nd, 2017.

Use of Parkette beside Waterloo Central Railway for Hogwarts Event

Councillor Merlihan left due to a Pecuniary Interest.

Minto Schnieder, Waterloo Marketing Tourism Corporation

On behalf of the Waterloo Marketing Tourism Corporation, Ms. Schnieder provided brief background on where the Waterloo Central Railway is today.

Randy Bird, CEO of Waterloo Central Railway

CEO of Waterloo Central Railway, Randy Bird provided an update on the upcoming Hogwarts Event of September 30

th, 2017. He noted that the event has been sold out and over 80% of the

participants who signed up are from outside the Region of Waterloo. Further he assured Council that there will be over 90 volunteers present to help the event run smoothly and reduce parking problems in St. Jacobs. Responding to a Council inquiry, Mr. Bird assured Council that access to residents’ laneways will be kept clear and will not be obstructed by the event.

Councillor Merlihan returned to the meeting.

Bolender Park Landfill: Methane Issues

Alan Marshall, Citizens Public Advisory Committee

Mr. Marshall provided points regarding gas probes and methane issues from previous reports written by Conestoga-Rovers and Associates between 1983 and 2016. Further he recommended the installation of methane warning devices for the residents of High Street, Charles Street, George Street and Elmira Pet Products.

Responding to a Council inquiry, Director of Engineering and Planning Services Dan Kennaley pointed out that the Township sent a letter to the residents reporting on the latest results from the consultants which indicate that methane is not migrating toward any residential properties. The Township will undertake more testing in either August or September of this year and a full report will come back to Council once the results are received by the Township. Chief Administrative Officer, David Brenneman, advised that staff will prepare an updated history of activities of the previous Bolender Park Landfill and include it in a report.

Drainage Issue on Kennedy Road, Breslau

David Kochut

Mr. Kochut, a resident of 61 Kennedy Road in Breslau, informed Council of his concern regarding drainage issues affecting his property. He noted that his main concern is that the

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culvert on the Township road allowance has been removed by his neighbor and there is river rock blocking the pipe.

Mr. Kennaley advised that Public Works Superintendent Barry Baldasaro has considerable background and knowledge with this situation and the Township’s response should wait until Mr. Baldasaro returns. Mr. Kennaley affirmed he will consult with Mr. Baldasaro upon his return and will then meet with Mr. Kochut and Mr. Baldasaro to discuss the issue.

Unfinished Business

None.

Consent Items

Items for Information



THAT the following items be received for information:

Downtown Elmira BIA Minutes: May 17, 2017

Downtown Elmira BIA Minutes: June 14, 2017

Technical Advisory Group (TAG) Minutes: May 18, 2017

...Carried


After Action Report: Flooding in West Montrose, June 23, 2017

Fire Chief Dale Martin and Community Emergency Management Coordinator Avril Tanner outlined the lessons learned from the flooding in West Montrose on June 23rd, 2017 for Council’s information. Ms. Tanner noted the key plans which the Township anticipates to implement to assist in future situations.

Mr. Brenneman pointed out that the Township relied on the Grand River Conservation Authority’s (GRCA’s) information in the past. Moving forward, the Township will directly notify as many residents as it deems appropriate as early in the event as possible.

Members of Council provided their comments with regards to the lessons learned and requested that this item remain on the Outstanding Activity List. Mr. Brenneman advised Council that the Township and GRCA will have their own Implementation Plans which will be posted on the Township website so residents can track the action of the process and determine what has happened to date.

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4

Other Business

Glasgow Street Bridge

Mr. Kennaley informed Council that people are being cooperative and appreciative that the bridge has been reopened.

Outstanding Activity List, as of July 28, 2017

The Outstanding Activity List was reviewed.

Public Notice

None.


None.

Notice of Motion

None.

Adjournment

The meeting was adjourned by consent.

_________________________

Mayor

_________________________

Clerk

25

Dear Community Member, You are invited to participate in a research study focusing on Cultural Heritage Landscapes in the Townships of Woolwich and Wellesley, Ontario. The following letter provides information for you to learn about the study and ways you can participate. About the Study

The 2017 Cultural Heritage Landscape Study is a collaborative endeavor between the University of Waterloo’s Heritage Resource Centre, the Region of Waterloo, the Townships of Woolwich and Wellesley and their Heritage Committees, and the North Waterloo branch of the Architectural Conservancy of Canada. The project has received funding through the Mitacs Accelerate Program, and employs two interns who are the lead researchers on the project, Chris DeGeer and Rebecca Koroll. Rebecca and Chris are both working under the supervision of Dr. Michael Drescher, an associate professor at the University of Waterloo’s School of Planning. As graduate level researchers studying for their Masters of Environmental Studies in Planning, Chris and Rebecca bring dedicated and thoughtful attitudes to the study, and will be available to you throughout the study’s duration. For more information on our study, please visit the 2017 Cultural Heritage Landscape Study website at: https://culturalheritagelandscapes2017.wordpress.com/. Objectives

The objectives of the research study are first to identify candidate cultural heritage landscapes in the Townships of Wellesley and Woolwich. Identification of candidate sites does not guarantee protection for these sites. However, the identification of candidate sites does enable a more informed decision making processes to occur if the site is pressured by major landscape altering developments, such as a gravel quarry or subdivision.

A second objective of the study is to evaluate several methods of eliciting community values for the identification of cultural heritage landscapes. Better knowledge of the effectiveness, efficiency, and fairness of participation methods may help us to design improved collaboration techniques for planning initiatives. It also might prepare us to develop recommendations for municipalities regarding the use of these techniques for application in other jurisdictions and planning endeavours. Thus, an overarching objective is to increase the level of collaboration between the public and municipal government for decisions that affect the places we live, work, and play.

From this study, a final report and recommendations will be created once all data is

collected, aggregated, and analyzed. This is anticipated to be available in Winter 2018. The report will be supplied to the Architectural Conservancy of Ontario, the Regional Municipality of Waterloo, and the Townships of Woolwich and Wellesley to provide guidance in the future designation of cultural heritage landscapes. Policy Background In the province of Ontario, the Ministry of Municipal Affairs publishes a document called the Provincial Policy Statement (PPS), which establishes the government’s policy on land use

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planning issues. The latest edition of the PPS was published in 2014, and sets out policy for the identification and protection of cultural heritage landscapes: “significant cultural heritage landscapes shall be preserved” (PPS, S. 2.6.1). Simply put, a Cultural Heritage Landscape is:

“Any landscape that has value or importance to the community. It could be because of its distinctive character, cultural importance or its contribution to our understanding of the past and present of these areas, including events, people and communities. Examples may include, but are not limited to, scenic areas, heritage conservation districts, villages, parks, gardens, mainstreets and neighbourhoods, cemeteries, trailways, natural areas and/or agricultural areas, and industrial complexes.”

Importantly, what defines a CHL is that it’s a place identified as having value by a

community. Although the PPS is relatively clear in defining CHLs, it does not provide direction on how to elicit landscape related values from communities. Methods Using four different engagement methods, residents and other stakeholders of the two Townships are invited to participate in this study voluntarily. The four ways you can participate are: 1) You can participate in a 30-60 minute interview that will take place at an agreed upon time and location in either your community, business, or an alternate location as requested for the comfort of yourself and the researcher. Like the other methods of participation, the interviews will be used to gain a richer understanding of geographical locations, values, interests, stories, history or heritage of a particular landscape as it relates to the Townships. Using a large paper map of the Township, participants will be asked to identify the location of areas that are valuable to them. For an interview, please contact the research team. 2) Travel the township or dig through your archives to capture and share images of either Wellesley or Woolwich. This activity (called photo-voice) allows you to use your own camera, mobile device, or a disposable camera provided by the research team to capture images and provide brief description of where landscapes are, and why they are important to you. To do this exercise, please contact the research team for instructions and other material you will need to get started. 3) If you are part of a group or organization, participate together with an activity you can carry-out at your next event or meeting through a ‘community action kit.’ Community action kits will be delivered to groups or business to undertake at their own leisure at a location organized by the users themselves. Upon delivery of the community action kit, researchers will explain the components of the method, but instructions are also included inside the kit. If you think a community action kit is right for your group or organization, please contact the research team. 4) A 20-30-minute web-based mapping exercise and survey allows participants to get involved from home using a computer. In this exercise, you will be asked to identify landscapes that are of value to you on a map. Each landscape will be accompanied by a few short questions about why it is valued. If necessary, we will provide access to a community computer from a township office or a computer from the university to give those without computer access an opportunity to participate and to give those with low computer literacy a chance to participate with the

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assistance of researchers. To get started on the web-based survey please register here [hotlink on “here”] or contact the research team for an assisted session. A short demographic survey will accompany each of these methods which is intended to tell the researchers about the different people that completed exercises. Also, each participant will be provided with a survey that evaluates the exercise they completed. Both surveys will be used to help the researchers understand community preferences and be used to develop meaningful recommendations to policy makers and other researchers. Data Collection and Risk Management

The personal identity of study participants will be protected at all times. Publication of personal participant information (e.g., age) will only be in aggregated form so that no individual can be identified. Participants’ quotes or products will only be published anonymously and with their consent. All study data will be de-identified at the earliest opportunity. The results from this study may be used in publications, seminars, or at conferences. The key that can re-connect the data with the participant’s identity will be stored in a separate password protected file that is only available to the researchers. Data collected during this study will be stored in encrypted files and retained for at least 7 years in a locked office in the School of Planning. Only researchers associated with this project will have access.

There are no potential physiological, psychological or emotional risks of participants being involved in this study. Participants will be asked to discuss their values and importance of cultural heritage landscape candidate sites, this may cause disagreement among participants in group settings. However, this is not expected to be more than might occur in everyday conversation.

With your permission, the researchers may wish to get in touch with you about your experience with the exercise. If you agree to be re-contacted, you can provide your contact information to the researchers when completing the exercise of your choosing. Your contact information will be kept separate from the information you provide through participating.

To participate in this study, you must be 18 years of age or older. This study has been reviewed and received ethics clearance through a University of Waterloo Research Ethics Committee (ORE#22344). If you have questions for the Committee contact the Chief Ethics Officer, Office of Research Ethics, at 1-519-888-4567 ext. 36005 or [email protected]. Contact

For all other questions or if you would like additional information to assist you in reaching a decision about participation, please contact Rebecca Koroll or Chris DeGeer at [email protected] or call us at 519 888 4567 ext. 36921. You can also contact our

academic supervisor, Michael Drescher, at [email protected] or at (519) 888 4567 x38795.

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CulturalHeritageLandscapeStudyintheTownshipsofWoolwichandWellesley

30

WhatisaCulturalHeritageLandscape?

• FoundintheProvincialPolicyStatementDefinedas...• Ageographicareathatmayhavebeenmodifiedbyhumanactivity• Anareathatis“identifiedashavingculturalheritagevalueorinterestbyacommunity”• Landscapescouldincludetrials,mainstreets,naturalareas,parks,orevenindustrialareasofheritagesignificance

Section2.6.1:Significantculturalheritagelandscapesshallbeconserved

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GeneralStructureforHeritageLandscapeConservation

Source:RegionalImplementationGuidelineforCulturalHeritageLandscapeConservation,2013

Thisstudycompletessteps1-2

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WhatWeAimtoAchieve

1. Abalancedandfairrepresentationofwhereculturalheritagelandscapesexist

2. Abetterunderstandingofthetoolsavailableforelicitingcommunityvalues

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StudyDeliverables

1. AdocumenttobeprovidedtotheRegionandTownshipsthatidentifiedcandidateculturalheritagelandscapes

2. Areportontheeffectivenessandefficiencyofusingdifferentmethodsforengagingcommunitiesinplanningforculturalheritagelandscapes

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WeNeedYourHelp!

•Createmeaningfulcommunityengagement•CouncilandrespectiveresidentsarethecommunitiesofWoolwichandWellesley•Weaskforbothyourparticipationinthestudy,aswellasassistanceinreachingmembersofthecommunityandotherinterestedparties

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Thankyou!

Questions?

36

E

TOWNSHIP OF WOOLWICH

ENGINEERING AND PLANNING SERVICES

REPORT: E40-2017 TITLE: Part Lot Control Exemption – Block 98

Plan 58M-592, Bur Oak Drive, Elmira FILE ID: C 01 PL E PREPARED BY: Nancy Thompson

MEETING DATE: August 22, 2017 MEETING TIME: 7:00 p.m. LOCATION: 24 Church Street West, Elmira REVIEWED BY: Dan Kennaley

DATE REVIEWED BY MANAGEMENT TEAM: August 14, 2017 C.A.O.: _____________________ (signature not required if reviewed by SMT)

CONSENT ITEM

RECOMMENDATION

That the Council of the Township of Woolwich adopt the By-law attached as Appendix B to Report E40-2017 to exempt Block 98, Plan 58M-592 (Paradigm (Elmira) Homes Ltd.), from the Part Lot Control provisions of the Planning Act and that the By-law be forwarded to the Region of Waterloo for final approval. BACKGROUND INFORMATION

Paradigm Homes are proposing to subdivide Block 98 within the Southwood 3 (Birdland Developments) Subdivision Plan (58M-592) in Elmira by means of Part Lot Control exemption. The block is located on Bur Oak Drive and is being developed with five townhouse units (see Appendix A). The lands are zoned Residential – Multiple with Design Guidelines (R-7A) with site-specific provisions. The proposed subdivision of Block 98 will result in a total of five street front townhouse lots described as (see Appendix B):

Townhouse Lot 1 - Parts 1 and 2;

Townhouse Lot 2 - Part 3;

Townhouse Lot 3 - Part 4; Townhouse Lot 4 - Parts 5 and 6; and

Townhouse Lot 5 - Parts 7 and 8.

37

ENGINEERING AND PLANNING SERVICES August 22, 2017 REPORT #E40-2017

COMMENTS

Part Lot Control exemption allows lots or blocks to be created and sold without going through the formal consent to sever process and is typically used to further subdivide land (i.e. townhouse and semi-detached units) within a plan of subdivision. Once the By-law is passed the owner can prepare deeds and convey the lands to other individuals in accordance with the Registered Plan and as referenced in the attached By-law. There is no requirement for public notice of the intent to pass a Part Lot Control By-law. The proposed block shown on the Registered Plan will comply with the Zoning By-law and the subdivider’s agreement with respect to lot sizes and number of units to be developed. Parts 1, 5 and 8 on Plan 58R-19834 as shown in Appendix B are parts on the plan for the required easements in favour of Parts 3 and 4 (i.e. the two internal townhouse units) to access their rear yards for maintenance activities. The developer will reference these parts in the transfer deeds as easements in favour of Parts 3 and 4. The subdivider’s agreement also addresses the required grading and installation of services and tree planting for these lots. The developer is responsible to ensure that any units constructed conform to the plan and applicable zoning regulations and in accordance with the subdivider’s agreement. STRATEGIC PLAN

The application supports the Township Strategic Plan through the following goal and strategic direction:

Ensure Managed and Sustainable Community Growth and Development - promote residential

intensification opportunities in urban areas and downtown cores.

NOTICE PROVISIONS

There is no public notice required for this report. Notice of this report was provided to the applicant in

advance of the meeting.

CONCLUSION

Staff are of the opinion that it is appropriate to create a total of five units in association with the required easements on Block 98 within the Southwood 3 (Birdland Developments) subdivision via Part Lot Control exemption and recommend that Council approve the attached By-law. FINANCIAL IMPLICATIONS

None.

OTHER DEPARTMENT IMPLICATIONS

None.

LIST OF ATTACHMENTS

Appendix A – Location Map Appendix B - Proposed By-law – Paradigm (Elmira) Homes Ltd.

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APPENDIX B


BY-LAW NUMBER

(Being a By-law to exempt certain blocks from Part Lot Control Block 98 Plan 58M-592 – Paradigm (Elmira) Homes Ltd.)

WHEREAS by Subsection (7) of Section 50 of The Planning Act, R.S.O. 1990, c.P13 it is provided that a municipal Council may by By-law provide that subsection (5) of said Section 50 (Part Lot Control) does not apply to land within plans or parts of plans designated in the By-law and that when the By-law is approved by the Minister said subsection (5) ceases to apply to the lands herein described: NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF WOOLWICH ENACTS AS FOLLOWS: 1. Subsection (5) of Section 50 of The Planning Act, R.S.O. 1990, c.P13, does not apply to the lands

described as Block 98 Registered Plan 58M-592 for the said Township of Woolwich, in the Regional Municipality of Waterloo, more particularly described as Parts 1 through 8 both inclusive Reference Plan 58R-19834 provided the lot fabric is in accordance with the said Reference Plan.

This By-law shall remain in force and effect for a period of three (3) years from the date of its passing and shall expire on August 22, 2020. PASSED THIS DAY OF 2017. ______________________________ Mayor _______________________________ Clerk

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Downtown Elmira BIA Meeting Minutes Wednesday, July 12, 2017 6:00 p.m. Dodie Hummel Boardroom, 2nd Floor 24 Church Street West, Elmira Board Members Present: Steve Pond, Christine Aberle, Jon Clay, Juliane Shantz and Jacqueline Hanley Regrets: Councillor Scott Hahn General Members: None Chair: Steve Pond Staff: Raj Sian Recording Secretary: Lisa Schaefer Call Board Meeting to Order The meeting was called to order at 6:04 p.m. Delegations Raj Sian, Township Economic Development: RED Grant Update

• The RED Grant guidelines have changed and impact the feasibility of applying for a grant for façade improvements. As a result, the Board agreed to not apply in August as originally discussed. Instead, Raj will complete research on the development of a CIP and present it to the Board in August.

• Raj also provided a brief update on the St. Jacobs BIA and committed to sharing the BIA social media marketing strategy with the Board.

Minutes June 14, 2017 MOVED by Juliane Shantz SECONDED by Jacqueline Hanley THAT the June 14, 2017 Meeting Minutes be adopted.

…CARRIED Business from Minutes

• Juliane provided an update on the survey results she received. All seemed to support a levy increase and boundary rationalization. Also raised by members was more beautification such as more flowers and bike racks.

• Jacquie provided an update as well. Results were similar. Increasing the boundary was supported but reactions were mixed on increasing the levy

• All agreed there is a disconnect and education of what the BIA does was needed.

• The Umbrellas have all been distributed.

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New Business Promotion & Advertising

Sidewalk Sale Days

• Several decisions were made regarding advertising for the sidewalk sale days: MOVED by Jon Clay SECONDED by Juliane Shantz THAT the BIA Board proceed with a radio ad for Rogers Radio Group (570 news and 106.7) for a total cost of $1594.

…CARRIED MOVED by Jon Clay SECONDED by Jacqueline Hanley THAT the BIA proceed with a $700 mail out ad.

…CARRIED MOVED by Julianne Shantz SECONDED by Jon Clay THAT the BIA Board proceed with a newspaper ad with the Observer for a total cost of $400. This will be a ¼ page add in colour.

…CARRIED

• It was agreed that Steve would work with Rogers Radio, Jon would work with the Observer and Lisa would do the mail out.

• The Board also agreed that Lisa would advertise on buy and sell as well as kijiji.

• The Board also approved Lisa sending a letter to BIA members on what was being spent on this event and to ask for their participation.

• The Board also agreed to welcome vendors in front of store fronts that were not participating in the sales. It was agreed that the cost to participate would be $10. Christine will work on the application and track vendors. Lisa will work with the Township on the vender application and Juliane and Steve will ask businesses for their space. Lisa will advertise on Facebook as well.

• The Board discussed food vendors and agreed that Christine would ask the Rotary Club. If they are not available, Jon will contact the golf course.

Facebook and Twitter Advertising

• The BIA Board supported the write up and social media changes Lisa implemented. Featuring companies will continue.

Beautification

Street Lighting Project Update

44

• The Board reviewed information received from the Township regarding Street Lighting. The following motions were made:

MOVED by Jacqueline Hanley SECONDED by Juliane Shantz THAT the BIA Board support the Township in proceeding with replacing 60 lights for street lamps.

…CARRIED MOVED by Jon Clay SECONDED by Juliane Shantz THAT the BIA Board support the Townships recommendation to not proceed with an additional 6 lights to meet RP8 design guidelines.

…CARRIED MOVED by Jon Clay SECONDED by Juliane Shantz THAT the BIA Board support and approve moving forward with the banner arms and collars with the proposed 50/50 funding split.

…CARRIED Administration/Membership

• The current google map was reviewed. It was agreed that only BIA member businesses would be included in the map. It was also agreed that all Board members will review the map and provide corrections to Lisa by the next meeting.

Township Updates

• Raj updated that there is a new retail business coming to the south side of Elmira. It will be a chain store.

New Business/Business Celebrations None Other Business

• Lisa to develop an invitation to members for August 2.

Budget Update:

• The current account balance at $93556.12

• Agreed to leave the GIC where it is for the time being.

Meeting Adjournment Meeting adjourned at 8:17 p.m. Recorder: L Schaefer

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Completed

Ongoing

Not Yet Initiated

Removed from Work Plan

Added to Work Plan

2017 Year to Date Report Quarter 1

April 1 – June 30

2017 Quarterly Report Second Quarter April 1 – June 30

46

2017 Year to Date Report Quarter 1

April 1 – June 30

INTRODUCTION

The year-to-date report provides Council with a summary of operating and capital actual-to-

budget performance. It provides staff with an opportunity to highlight progress and issues concerning, or affecting, major departmental initiatives and goals as outlined in the corporate

business plan, as well as the alignment of strategic plan objectives to the budget are also discussed. CHIEF ADMINISTRATIVE OFFICER’S COMMENTS

The accompanying statements outline revenues and expenses to the end of the second quarter of 2017. The Township Operating and Capital Budgets are performing very well following a review of actual to budget comparisons, but as you will see below there are areas

that will be monitored over the course of the year. The Treasurer’s comments provide additional details specific to the operating, utilities and capital budgets. The Senior

Management team continues to monitor budget performance on a monthly basis with current financial information and statements.

The information contained within the Year-to-Date reports, and the frequency of reporting, has proven valuable since it was initiated in 2003. The reporting coupled with the introduction of

Business Plans in 2004 ensures that Council is fully aware of the status of current year priorities as well as the status of the budget.

The revised format which was introduced in 2014 will help to track progress with respect to the implementation of the Strategic Plan and the related Corporate Business Plan. TREASURER’S COMMENTS

Financial Statement

The year-to-date operating results for the second quarter ended June 30, 2017 are appended for Council’s consideration.

Operating Budget

To date, $3,650,2005 of the net operating levy budget of $8,325,079 has been spent. The positive operating budget variance of 6.15% (56.15% of the net levy remaining with 50% of the year yet to come) shows that as a whole, net expenditures are tracking better than budget.

The Budget to Actual position at the end of the second quarter 2017 is consistent with the same time period in 2016 where the Township was in an positive operating variance of 5.71%.

While most budget areas are tracking well to the budget there are a few areas that Council needs to be made aware of as we progress through the remainder of the year.

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Year to Date Report Quarter 2

April 1 – June 30 2017

An item that staff wishes to bring to Council’s attention is contained in the Finance section of the Financial Statements. In the 2017 Budget there is a provision to recognize $888,000 in

Waterloo North Hydro Dividend and Interest payments. As of the date of this report the Township is already in receipt of $918,898 with two further interest payments still expected to be received this year. Waterloo North Hydro (WNH) finished their 2016 Budget year in a better

financial position which converted into a larger than budgeted dividend payment in 2017. This will in turn create an anticipated surplus position of approximately $105,000 for this budget

item at the end of 2017. There are a number of other areas throughout the budget, both expenditure and revenue lines

that activities occurs either all at once or in batches. With activities such as the Township’s Gravel Program, Dust Suppressant Program and Surface Treatment not occurring until the

third quarter, these budget lines will show little to no activity, however Council has approved the Tenders for these program activities and work is expected to progress as scheduled. Any major fluctuations in these areas will be reported in future quarterly reports.

Water and Wastewater Budgets

As at the second quarter of 2017, the Wastewater program is in a deficit position of $423,475. The primary reason for the deficit is that our Other System Costs or Regional Billings are 16%

over budget which in comparison is approximately 26% higher than this time last year and 24% higher than our 5-year average. As Council is aware the service areas of Elmira, St. Jacobs

and Breslau currently have Inflow and Infiltration issues. This means that as these areas experience increased rainfall, the more of this precipitation will make its way into the Township’s sewer collection system and then end up in the Region’s Water Treatment Plant.

This in turn causes increased costs to the Township.

The Water program is performing within a tolerable range to the budget. The year-to-date water deficit of $19,816 shows that the Township is tracking fairly close to budget. From a year to date budget to actual perspective Regional Billing costs are tracking greater than our

User Rate Revenue which is the main contributor to the deficit. The Township’s controllable costs are tracking below budget which is favourable given the current deficit position. Over the

course of the first half of this year staff have observed the Water Operating Budget move back and forth between a surplus and a deficit position and staff will closely monitor this as we progress through the remainder of 2017. As well given that the Township did not increase the

water consumption rate in 2017, with the amount of the current deficit position staff feel this budget is operating in an acceptable position.

Capital Budget

The level of activity in the capital budget increased in the second quarter, consistent with the annual trend that will give rise to a peak construction activity in the summer and early fall. As

Council will recall there were a number of tender calls from which a number of contracts were approved by Council. The projects undertaken to date have generally been within budget parameters. The expectation is that the recording of capital expenditures will increase

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significantly in the third quarter. Please refer to the department summaries and highlights for discussion of specific projects.

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PLANNING FOR GROWTH AND EXPLORING ECONOMIC DEVELOPMENT OPPORTUNTIES

GOAL: Ensure Managed and Sustainable Community Growth and Development

Balance the small town feel, maintenance of rural values and lifestyle with provision of urban amenities and infrastructure.

ACTIONS

Continue with the scoped Official Plan Review which is primarily intended to address conformity with Provincial policy and the new Regional Official Plan.

EPS

Continue to deal with boundary rationalization for Elmira/St. Jacobs (employment lands), Breslau and the smaller rural settlements.

EPS

Deal with any appeals of the Breslau Settlement Plan. EPS

Continue with the Stockyards Secondary Plan to deal comprehensively with land use planning issues in the Stockyards. EPS

Continue with the administration of development within the Lunor subdivisions and the Southwood subdivision in Elmira, the Sunset Hills subdivision in Maryhill, the Valley View subdivision in St. Jacobs and the Thomasfield (Hopewell Crossing) and Empire Homes subdivisions in Breslau.

EPS

Review and respond to Provincial, Regional and other agency initiatives to ensure Township of Woolwich interests are protected (e.g. participate in the update to the Regional Transportation Master Plan, participate in the review of the Region's Waste Water Treatment Master Plan, participate in the Master Servicing Study for a portion of the "East Side Lands" in North Cambridge and south Breslau, etc., participate in the review of the Airport Master Plan and participate in the review of the East Side Pumping Station Environmental Assessment).

EPS

Monitor the Martin Gravel Pit application (Sandy Hills Road) to ensure that zoning and other requirements associated with this expanded gravel pit are being complied with.

EPS

Monitor the Middlebrook Road Gravel Pit to ensure that zoning and other requirements associated with this expanded gravel pit are being complied with.

EPS

Process and evaluate the rezoning application by Preston Sand and Gravel to remove the holding symbol in order to permit below water table mineral aggregate extraction at the Jigs Hollow gravel pit site and comment on the associated application to the Ministry of Natural Resources and Forests for a major site plan amendment.

EPS

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Continue with the review of additional mineral aggregate policies including the minimum separation distance around settlements, economic impacts, assessment of contaminated or potentially contaminated sites and clarification of visual impact policies.

EPS

Continue with the review of the zoning by-law provisions for fences in Woolwich and deal with the issue of fences in the front yard of residential properties and with the issue of the height of fences.

EPS

Review site planning guidelines for landscaping of large parking areas. EPS

Continue to review the design of the new Highway 7 as it affects Ebycrest Road and report to Council. EPS

Process and evaluate the proposal by Skyline Reit for an official plan amendment and rezoning to expand the range of commercial uses permitted in the Service Commercial designated and zoned lands at the south end Elmira on Arthur Street (the Foodland Plaza).

EPS

Process and evaluate the anticipated proposal by Living Waters for an official plan amendment and rezoning to expand the range of commercial uses permitted in the Service Commercial designated and zoned lands for the former Premier Equipment lands on Church Street West.

EPS

Process and evaluate the anticipated proposal by Birdland Developments Limited for an official plan amendment, rezoning and plan of subdivision for the next stage of their residential development in the southwest quadrant of Elmira.

EPS

Process and evaluate the anticipated proposal by Breslau Properties for an official plan amendment, rezoning and plan of subdivision for residential development at the east end of Breslau.

EPS

Continue to monitor and evaluate call volumes of the Fire department to identify areas of concern and review efficiency of Fire department response sequences pursuant to the Fire Master Plan.

FIRE

Review and up-date fire department response times to meet the expectations of the community. FIRE

Utilize Fire Prevention as the least costly way to provide loss control, and initiate self inspection Program for Apartment Buildings and Mobile Food Vehicles.

FIRE

Be 'ahead of the curve' in planning for future growth and ensure infrastructure capacity is available before development proc eeds.

ACTIONS

Continue with the development of a new Cross Border Servicing Agreement with Kitchener and two new Cross Border Servicing Agreements with Waterloo.

EPS

Continue to work with private-sector landowners to explore opportunities for developing employment land in partnership with the Township.

EPS/CAO

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Look at improving Ontario Municipal Board processes by advocating for reforms and implementing a local representation policy that

considers available resources.

ACTIONS

Council will provide feedback to the Province regarding OMB reform. EPS

Explore regional partnerships/collaborations that make fiscal sense, but resist annexation and merger talks.

ACTIONS

Working with a Regional Committee to explore and standardize “best practices” with regards to Municipal Alcohol Policy. RFS

Work in partnership with the Region of Waterloo Library to plan and implement community programs at the Breslau Community Centre.

RFS

Achieve Cultural heritage protection in balance with growth and development.

ACTIONS

Assist with the implementation of the Woolwich Heritage Committee's approved workplan which includes: o Provide plaques to recognize designated buildings; o Undertake an inventory of historic properties o Advise Council with regard to the need to designate or list historic properties; o Create a photograph display of historic properties o Write articles for local newspapers about cultural heritage o Hold a heritage event to recognize excellence in Woolwich's heritage community; o Participate in Heritage Day/Doors Open; and o Comment on relevant planning act applications.

EPS

Continue to deal with the appeal of the heritage designation of the former Chalmers Presbyterian Church in Winterbourne. EPS

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GOAL: Grow and Retain Local Industry and Business Opportunities

Focus on business attraction, retention and expansion in manufacturing, agricultural, retail, and tourism industries.

ACTIONS

Build relationships & connections, and address challenges & opportunities through the Business Visitation Program (BVP). Target: 24 visits per year. Over and above the formal program, continue the regular core area visits with local businesses through walking tours and drop-ins with businesses. 12 Business Visitations completed to date- received $5000 in sponsorship for Bolender Park through BVP

CAO

Continue the work of the Agriculture Task Force: Develop Task Force consisting of key stakeholders in the agricultural sector to: examine current challenges & issues; review current municipal polices; review the 2015 Agriculture Research Study (Workforce Planning Board); review the Agricultural Growth Act; and, review financial incentive programs. The goal of the Task Force will be to determine how the Township can best provide support to the Agricultural, Agri-food, and Agri-tech sector.

CAO

Assess training needs of businesses and organizations; continue to collaborate with the WWCFDC and WRSBC to provides businesses with information regarding training & education, and facilitate training sessions in Woolwich.

CAO

Complete a transition Plan for St. Jacobs Visitor Information Centre (VIC) CAO

Develop and manage stakeholder focus groups in Breslau to discuss issues and opportunities related to public transit. CAO

Coordinate annual Greater Kitchener-Waterloo Chamber of Commerce event for Woolwich Businesses. Event held July 25, 65 attendees

CAO

Develop and manage Business Excellence event. State of the Economy breakfast to be held Oct 10 CAO

Develop and manage Woolwich Business Development events to be held quarterly in partnership with local businesses and organizations. 4 training sessions provided to date including Resume Workshop, Accounting Workshop, Professional Development Workshop held in partnership with Waterloo Region Small Business Centre, Youth Skills Training Workshop held in partnership with WWCFDC

CAO

Hosting Youth Skills Training Workshops in partnership with WWCFDC on Oct 4, Oct 11, 18 and 25

Write annual Woolwich Township Economic Development Update report to provide a review and summary of the economic development workplan and associate impacts, statistics, and future goals & activities. To be presented on Oct 10

CAO

Continue to manage the Art Display Program, which provides local artists with the opportunity to showcase their work for free in a public space. Held Arts Roundtable meeting on May 2

CAO

Continue to connect employers with organizations that specialize in matching employers with job-seekers, including but not CAO

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limited to: Conestoga College, Workforce Planning Board, Woolwich Community Services.

Continue to research funding opportunities and lobby for funding agencies to host open houses/info sessions with businesses. CAO

Launch Wonders of Woolwich local business profiles on Township Website CAO

Develop and manage Agriculture Innovation Showcase in partnership with surrounding rural Townships in Waterloo Region to be held on Nov 8th received financial support from the University of Guelph and WWCFDC

CAO

Begin planning Ignite Woolwich Business Plan competition to be held in 2018 submitting RED Application for Sept 2017 intake CAO

Develop and Manage Real Estate Forum in partnership with Engineering and Planning Services being held Oct 31 CAO

Employ a balanced economic development approach which promotes opportunities municipality -wide.

ACTIONS

Continue to create and disseminate Woolwich Business Update Newsletters which summarize key successes, new businesses & organizations, upcoming events, employment opportunities, major projects, and other information (sent to distribution list via email every other month).

CAO

Research opportunities to attract a post secondary satellite campus to Woolwich.

ACTIONS

Should the former Riverside Public School site in Elmira be declared surplus, explore alternative uses including research campus. CAO

GOAL: Explore Employment Land Opportunities

Develop a balanced approach to residential/employment land opportunities so Woolwich doesn't become a 'bedroom community'.

ACTIONS

Continue with analysis of options for designating additional employment land in Elmira to address what has become an acute shortage of such lands.

EPS

Where it makes fiscal sense consider partnerships relating to employment lands.

ACTIONS

Address infrastructure needs in Elmira and St. Jacobs to facilitate opening employment / industrial land for new businesses. CAO / EPS

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Together with the Region pursue development of employment lands by the Regional Airport that are compatible and complimentary.

ACTIONS

Continue to work with Regional Office of Economic Development and Region of Waterloo International Airport YKF staff on attracting business to Airport employment lands and ensuring that there is a good connection with the Township so that processes are clearly understood.

CAO

HEALTHY COMMUNITY

GOAL: Social Capital / Civic Engagement

Provide regular forums and different methods that will encourage public consultation and feedback.

ACTIONS

Promote and encourage customer feedback opportunities and methods throughout Township services. ALL

Continue to meet with affiliated organizations and front line staff to provide feedback and input with ongoing initiatives such as the Respectful Behaviour Policy.

RFS

Engage residents of Woolwich through ongoing celebrations of Canada 150 –150 Ways to Celebrate Woolwich initiative RFS

Continue to provide volunteer and mentor opportunities for Recreation, Fitness and Facilities students from partnering colleges and universities.

RFS

Ongoing bi-annual meetings with the Waterloo Region School Board (JUMP) to share projects and ongoing issues including joint partnership opportunities.

RFS

Continue to host Annual Fall Program Information evening at the Woolwich Memorial Centre to showcase local affiliated sport and recreational opportunities.

RFS

Continue to support and promote volunteerism, and the traditional barn-builder community spirit.

ACTIONS

Continue to support and encourage the valuable volunteer efforts and contributions made to our community by the Woolwich Healthy Communities working groups: Woolwich Trails Group, TWEEC, Trees for Woolwich, Clean Waterways Group, WHC

RFS

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Coordinating Committee and the Woolwich On-road Cycling Group.

Support Woolwich Healthy Communities Groups with WHC month (April and May) activities, including community clean-up day, tree planting events, 3 community hikes and hikes with 4 schools, Taste of Woolwich, Seedlings in the Classroom program and Students for Shade program as part of the TWEEC tree nursery project.

Maintain and enhance the volunteer system of service delivery, where efficient and effective to do so.

ACTIONS

Assess opportunities for volunteers and develop guidelines for a “Volunteer Management Program “. RFS

Continue to provide volunteer and mentor opportunities for Recreation, Fitness and Facilities students from partnering Colleges and Universities.

RFS

Continue to support Recreation Associations to provide ongoing programs and events in their settlements and enhance their volunteer base and increase memberships.

RFS

Develop Volunteer Database as a tool for tracking volunteer years of service, and to use as a communication piece. RFS

Evaluate and implement training and development opportunities that will help to ensure volunteers are well equipped to make t he best use

of resources.

ACTIONS

Work in collaboration with Recreation Associations and Affiliated Woolwich organizations to identify training needs and gaps, and assist in the facilitation of a variety of workshops, resources and networking events to provide needed training and education.

RFS

Support local, provincial and national social capital and civic engagement initiatives.

ACTIONS

Work with the Region and various partners to develop the Elmira Family Centre centre opened RFS

Complete High Five Quest 2 Program Evaluations (PRO) to enhance recreational programs. RFS

Continue to support community association relations and assist with protecting and maintaining Township capital through good maintenance practices by the available resources.

RFS

GOAL: Promote Healthy Living & Active Lifestyles

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Transition from recreational capital facilities development to Township-wide community program development increasing investment in

active programming in the interest of promoting healthy living and active lifestyles.

ACTIONS

Support and promote Woolwich Healthy Communities Month Activities and Events. RFS

Support environmental enhancement initiatives developed by organizations such as TWEEC, Trees for Woolwich, Clean Waterways and Trails to promote a healthy and sustainable living and working environment.

RFS

Ongoing needs assessments and user feedback to determine the recreational and programming needs / wants of current and potential users of the Woolwich Memorial Centre and Breslau Community Centre.

RFS

Continue focusing on diversifying program offerings from traditional recreation to encompass arts, music and cultural opportunities for residents of Woolwich. Ongoing efforts include partnerships with the KW Symphony and expansion of direct programming to include guitar and photography.

RFS

Continue to build and enhance community partnerships (Ontario Early Years Centre, Community Care Concepts, Woolwich Community Health Centre, Woolwich Seniors Association.

RFS

Continuation of expansion into Youth & Adult Leadership programs across the Township RFS

Work in collaboration with Regional Partners on the Healthy Kids Community Challenge initiatives – ($1 million in funding over 4 years) – Installation of Hydration Stations 2 stations installed to date

RFS

Ongoing annual implementation of the Lifesaving Society “Swim to Survive” program for Grade 3 students at the WMC in partnership with WRDSB, WRDCSB and various sponsors.

RFS

Lead the bi-annual Community Guide project, working collaboratively with all township departments to develop and produce a quality document.

RFS

Provide a calendar of activities and promotion for “June is Recreation Month” and “June is Seniors Month.” RFS

Continue the BCC & WMC Facebook page promoting programs, activities and tips for a healthy, active lifestyle RFS

Continue with the Region of Waterloo Municipal Alcohol Policy working group to ensure clear, consistent alcohol policies in order to best manage municipal risk and promote responsible alcohol consumption.

RFS

Work with the Region to offer weekly library services & programming in Breslau. RFS

Complete long-term plans for recreation and parkland development.

ACTIONS

Complete a Recreation Master Plan RFS

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Utilizing Asset Management to create long term planning of Capital infrastructure RFS

Commencing preliminary stages of woodlot management, assessing EAB, and dead material RFS

Improve marketing and promotion efforts for the Township's recreational facilities and programs to increase participation and related

revenues.

ACTIONS

Continue to explore with other Township Departments the development of a coordinated annual social media and marketing plan for RFS programs and facilities.

RFS

Explore opportunities to promote the Township's extensive trails network, historic features, unique communities, and local arts and culture.

ACTIONS

Continue to support trail and on-road cycling initiatives, such as organized hikes, the Healthy Hike Initiative and bike rides, to provide and promote active transportation opportunities.

RFS

Explore methods of positively influencing the determinants of health.

ACTIONS

Ongoing participation in the region-wide Community Wellness Initiative. RFS

GOAL: Support Sustainability of the Natural Environment And Other Resources

Promote and support environmental stewardship efforts.

ACTIONS

Continue to support the activities of TWEEC to promote public awareness of, and education in, environmental enhancement, initiating environmental programs, provide comments to Council on environmental issues, and propose and implement work plans based on priorities identified by the Committee. The Department recognizes the value in preserving and maintaining the many Township green spaces, woodlots and naturalization area and will make a conscious effort to protect such areas.

RFS

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TWEEC 2017 Work Plan:

Host the 12th annual Woolwich Community Clean-up Day

Host the 12th annual Yellow Fish Road program in Woolwich

Help host the 10th annual Woolwich Healthy Communities Month

Tree planting at various locations throughout Woolwich including the continuation of an Ash Tree Removal and Replacement project and buckthorn removal project.

Continue the storm water program in the classroom and interpretative walk.

Continuation of the tree nursery program to help support tree planting initiatives by providing tree stock for planting and to involve and educate youth about the importance of trees through the Seedlings in the Classroom program and the student interpretative walk and potting day.

Education regarding invasive plant species. Continuation of phragmites pilot project.

Trees for Woolwich program: to date over 18,000 trees have been planted.

Promote household hazardous waste drop off at the Regional landfill sites.

Continue to invite businesses to participate in the TWEEC green business award program-CARES (Community Awards in Recognition of Environmental Stewardship).

Continuation of promoting educational information for community members of the West Nile and Noxious weeds. RFS

Continue with implementing the Corporate Energy Conservation and Demand Management plan to reduce the corporate carbon footprint.

Stage 1-WMC Energy Audit (Co-Gen) was completed

Stage 2-Continuation/Implementation

Stage 3 – Discussion and terms of Implementation

RFS

Continue to record and report corporate energy consumption as per the Green Act. RFS

Continuation with Energy Savings projects, light retro fits, LED exterior lamp retro fits, in parks and facilities RFS

Installing one additional driveway LED lamp standards at Maryhill Community Centre RFS

2017 project quotes being obtained to install forced air curtain at main entrance of the Woolwich Memorial Centre in the efforts to reduce heat loss and AC heat gain, improving building energy saving.

RFS

Study, and report to Council regarding creek bank erosion methods at Bolender Park EPS

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Explore the potential of a FIT pilot project including investigating the structural and building fabrication integrity of potential buildings to ensure a long term commitment.

RFS

2017 New Electrical panel, Floating head pressure and controls to be installed Project awarded to Cimco RFS

2017 New exterior siding with insulation being installed at the St. Jacobs Arena by Roxson Contracting to assist in reducing energy cost.

RFS

Preserve and protect passive open green spaces and develop a tree management plan.

ACTIONS

Create a Corporate Urban Forestry Plan to encompass Township owned woodlots, parks and streets. A student arborist was hired for summer months to identify hazards trees along key trails and in woodlots, to prune and mulch trees in parks and boulevards. With funding from the Region’s Community Environment fund, TWEEC has hired a consultant to develop a greening plan for Elmira with completion by the end of 2017.

RFS/ EPS

Continue to investigate the financial and long term impact that widespread pest or pathogen, such as the Emerald Ash Borer or phragmites, have on the community and develop education and communication materials.

RFS

Provide an overview of Corporate park development that inventories properties of special interest to be maintained, identified and protected as passive and open lands.

RFS

Continue good land stewardship practices that initiate Corporate/departmental goals, objectives, standards in preserving township lands and woodlots.

RFS

Evaluate the potential impacts and benefits of new green energy technology that provides value -added benefits to the local economy while

not detracting from quality of life.

ACTIONS

Continue working with Waterloo North Hydro on energy conservation projects and the pilot electrical engineering audit project at the Woolwich Memorial Centre.

RFS

Township Council will engage both Chemtura and the Ministry of the Environment and Climate Change regarding clean -up of the Elmira

Aquifer.

ACTIONS

Ongoing advocacy by RAC and TAG at the Provincial and Federal levels CAO/

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CIS

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GOAL: Provide for Inclusive and Accessible Communities

Preserve and protect the unique nature of the 'community of communities' but address the challenge geography and distance cre ates and

come up with solutions that focus on ‘the ties that bind the community fabric’.

ACTIONS

Commence the implementation of the requirements as identified in the January 2007 Accessibility Audit and any other report, documentation that identifies any Accessibility issues that require resolving.

RFS

Complete Seniors’ Accessibility project by providing a new exterior entrance enclosure. RFS

2017 Accessibility sidewalk to be completed around the exterior of the Bloomingdale Community Centre. RFS

Township facilities accessibility improvement continued. RFS

Consider municipal policies, services and programs that take into account the impact of an aging population.

ACTIONS

Working together with partner agencies implement the Woolwich Age Friendly Action Plan designed to ensure accessible, inclusive, age-friendly, social and physical environments, services and programs for Woolwich’s older adult population.

RFS

Continue to foster partnerships with the Woolwich Seniors Association, Community Care Concepts and other regional organizations to develop program and opportunities for 55+ residents. Plan completed; senior’s council

RFS

Continue to explore opportunities to engage 55+ residents throughout the township (WMC Fitness Centre, Breslau Community Centre, Bloomingdale Community Centre to promote healthy, active lifestyles through a variety of new programs and workshops.

RFS

Deliver the 2nd Annual “Seniors Fair“ at the Breslau Community Centre in partnership with the Older Adults Association of Ontario and Community Care Concepts.

RFS

Implement legislated requirements, with the goal of improving and expanding opportunities for persons with disabilities, and identify,

remove and prevent barriers to their full participation in the life of the community.

ACTIONS

Continuing to monitor use of the redesigned corporate website and ensuring that legislated accessibility requirements are met. CIS

Issued online survey to all members of corporation for awareness training as required by the Accessibility for Ontarians with Disabilities Act. Outstanding responses are being tracked for compliance.

CIS

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GOAL: Develop Safe Communities

Incorporate policies and practices that will help communities remain safe places to live, like Crime Prevention through Environmental

Design (CPTED) in community development.

ACTIONS

Implement RFP for Emergency Restoration Services for Fire, Building, Facilities and By-Law. ALL

Implement enhanced Fire Code enforcement strategies to mitigate legal and court challenges. FIRE

Developing new inspection and maintenance protocols for parks, trails and facilities in keeping with protecting public safety and interests.

RFS

Provide a progressive and leading-edge emergency preparedness programs and develop long-term expansion plans for the Siren/Shelter-

in-Place/Community Alerting Network program.

ACTIONS

Continue preparation of Breslau Community Centre to serve as back-up Emergency Operations Centre. Generator postponed RFS

Proceed with required inspections and identifying items for compliance for the Vulnerable Occupancies Retrofit program. FIRE

Schedule and implement the required annual fire drill for all 22 occupancies in the Township. FIRE

CAO and Deputy Fire Chief to participate on Regional Steering Committee and Working Group examining the implementation of a region-wide Community Alerting Network (CAN) program .

CAO

Schedule an Open House for retail business owners to educate on their responsibilities as a business owner to keep their employees and customers safe during emergencies.

CAO

Provide Township support and co-ordination concerning the implementation of the upgrade to the Region-wide Voice Radio System.

CAO

Complete emergency management training course on Incident Management System (IMS) participant check lists. Support will be provided by the Office of the Fire Marshall and Emergency Management Ontario (EMO).

CAO

Host a municipal-wide Emergency Preparedness Open House in the spring of 2017 with local school boards participation. .

CAO

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Transition the Woolwich Emergency Plan to the Incident Management System (IMS) model and make appropriate changes to current policies and procedures. .

CAO

Evaluate appropriate public safety options and measures in school zones.

ACTIONS

Continue to use public events to promote fire safety in the School system FIRE

Conduct regular inspections and fire drills at all schools, day care centres, senior facilities. FIRE

Make addressing traffic law and safety considerations a timely priority.

ACTIONS

Purchase and implementation of new speed signs EPS

Provide annual report to Council regarding traffic calming and traffic issues. EPS

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INFRASTRUCTURE MAINTENANCE AND TRANSPORTATION PLANNING

GOAL: Optimize the Use of Municipal Infrastructure

Manage and maintain all municipal infrastructures with an emphasis on continuous improvement and greater efficiencies.

ACTIONS

Bauman/College/Union reconstruction engineering EPS

Barnswallow Drive reconstruction engineering EPS

Bridge Street West Environmental Assessment EPS

Applegrove Bridge rehabilitation EPS

Continuation of investigation of alternatives for Glasgow Street South bridge traffic EPS

Middlebrook/Weisenburg Bridge Environmental Assessments EPS

Peel Street Bridge engineering EPS

Reids Wood Drive Bridge engineering EPS

Vance Road bridge engineering EPS

Green Warbler Crescent construction EPS

Hawkesville/Northside/Sawmill engineering in conjunction with future Region of Waterloo reconstruction EPS

Hot mix resurfacing of Crowsfoot Road EPS

Kressler Road engineering EPS

Continuation of King Street North watermain, sanitary sewer and sidewalk rehabilitation/replacement in conjunction with Region of Waterloo road reconstruction

EPS

Maintenance paving of Canary Court and Thrush Court EPS

Continuation of Maryhill Road storm sewer engineering EPS

Old Scout Place reconstruction EPS

Sawmill Road sidewalk construction in Conestogo EPS

Preparations for continuation of sanitary lining program in 2017 EPS

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Snyder Avenue North/William Street reconstruction EPS

Snyder Flats Road geotechnical investigations EPS

Continuation of Weigel Drain engineering study EPS

William Street engineering EPS

Woolwich Street North engineering EPS

Annual surface treatment program

Annual gravel resurfacing program

Woolwich/Dolman surface asphalt EPS

Continue with the Environmental Assessment for a new connector road in Breslau. EPS

Report on effectiveness of potential sump pump program for reducing inflow and infiltration in St. Jacobs EPS

Report on method to improve the efficiency of water meter reading EPS

Annual Report regarding the Drinking Water Quality Management Standard (DWQMS) EPS

Continue to work on a streetscape plan for downtown Elmira EPS

Address outstanding environmental concerns with former Bolender Landfill EPS

Continue with review of design and inspection of installation of municipal services in plans of subdivision (Lunor, Sunset Hills, Southwood 3, Valleyview, Thomasfield, Empire Homes) and site plans

Report regarding sump pumps discharging onto roadways EPS

Update the building stock in the Township to run the Ontario Fire Marshall Incident Risk Modelling Program FIRE

As required under Bill 168, continue to update properties that are risks to Township fire-fighters and the public, for example, buildings with solar panels, light weight construction, structural collapse threat, chemical storage and occupants that require assistance to evacuate.

FIRE

Design of new pumper/ tanker vehicle for the Conestogo Fire Station. FIRE

Prepare strategy to upgrade radios (Region-wide). FIRE

Increase the number of users of the Fire Response Verification program (Who’s Responding). FIRE

Purchase remaining tablets to enhance the availability of response information in the field (e.g. rural water supplies, hydrant and pre-plan data).

FIRE

Annual testing of Auto extrication equipment and continuing with existing requirements. FIRE

Reviewing strategies, coverage areas and operational policies for a proposed Automatic Aid Agreement with Waterloo to better serve our community and our neighbours.

FIRE

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Mutual Aid Agreement to better serve our community and our neighbors. FIRE

Improve health and safety in fire halls – CO removal systems and standby power supplies. FIRE

Phase 2 of 4 for WiFi installation project (Woolwich Memorial Centre – 2, Breslau Community Centre Gym – 2, St. Jacobs Firehall – 2, Public Works Building – 2).

CIS

Continue deployment of virtual server upgrades and investigate more opportunities to move systems to Cloud infrastructure. CIS

Worked on developing RFP for new corporate-wide telephone system. CIS

Issued Request for Proposals for Internet and Telephone Voting. Council approved by-law by May 1, 2017 deadline. CIS

Monitor developments of the SWIFT Initiative to build broadband across southwestern Ontario. CAO/ CIS

Installation of first Columbarium at Elmira Union Cemetery RFS

Continuation of Township wide playground equipment renewal RFS

Construction of a new Heidelberg Park Pavilion grand opening fall 2017 RFS

Construction of new splash pad in Elmira RFS

Assist with the development of the Breslau Memorial Park as well as the potential Splash Pad concept plan completed RFS

WMC – remove and replace the refrigeration plants plate and frame condensers cassette. RFS

Install emergency backup generator for the Breslau Community Centre consider during 2018 budget deliberations RFS

Riverside (Lunor) Soccer pitch c/w irrigation – joint use agreement with school bd RFS

Finalizing Regional and Township service agreement for the libraries and implement required maintenance and landlord responsibilities.

RFS

Adopt a fiscally responsible long-term Capital Plan that deals with the growing infrastructure deficit, while advocating for increased funding

from senior levels of government.

ACTIONS

Update the Township’s Asset Management Plan and enhance the Plan by incorporating recreation and facility infrastructure in compliance with new Federal Gas Tax regulations, the Development Charges Act and with potential provincial legislation.

FIN

Ensure a municipal wide infrastructure maintenance program that is needs-based.

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ACTIONS

2017 Ontario Structure Inspection Manual (OSIM) Bridge and Load Limit Study. EPS

Continue to conduct assessments and promote long term planning to ensure the longevity of the municipal buildings infrastructure.

RFS

Ensure the longevity and energy efficiency of street light and pedestrian safety lighting in the development of long -term infrastructure

plans and replacement programs.

ACTIONS

Continue with LED streetlighting retrofit. EPS

68

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Ongoing

Not Yet Initiated


Added to Work Plan



FISCALLY RESPONSIBLE AND SUSTAINABLE COMMUNITY

GOAL: Expand Financial Sustainability / Best Practices

Explore options for the provision of sustainable funding for all municipal infrastructure.

ACTIONS

Review current Municipal Service Agreements and investigate possible new ones. FIRE

Review Fees and Charges By-law. FIRE

Better utilization of Region-wide purchasing process to achieve better pricing and multi-year contracts (e.g. personal protective equipment and vehicles).

FIRE

Ensure high financial performance standards are in place for planning and implementation of capital infrastructure and develo pment

projects.

ACTIONS

Update and amend the Township’s Development Charge Background Study and By-law to incorporate growth related projects arising out of recommendations from the Breslau Secondary Plan as well as other growth related project updates.

FIN\EPS

Continue, on an annual basis, to explore budget efficiencies, alternative service delivery and revenue generation options.

Development of League Style programming to maximize off season use of arena pads. RFS

Develop a Request for Proposal for the production, distribution and advertising sales for the Woolwich Community Guide for 2018 RFS

Development of an integrated rate card for the Woolwich Township advertising opportunities included but not limited to the Woolwich Community Guide, facility advertising and sponsorship opportunities.

RFS

Explore collaboration and partnership opportunities that make fiscal sense and ensure best value for taxpayers.

ACTIONS

Pursue further training opportunities with St. Jacobs and Elmira Business Improvement Areas (BIAs) CIS

69

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Ongoing

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GOAL: Expand the Budget Consultation Opportunities

Provide a variety of opportunities for community engagement regarding the annual budget process

ACTIONS

Continue exploring different avenues to engage and promote ratepayer involvement in the Woolwich’s budget process. FIN

70

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COMMUNICATION WITH THE PUBLIC AND THE MARKETING OF MUNICIPAL SERVICES

GOAL: Raise the Municipal Profile & Image

Develop a long-term plan to improve municipal signage.

ACTIONS

Continue working towards consistency in municipally-controlled signage in accordance with the Municipal Signage Program. Wayfinding Sign Sub-Committee meetings and site visit have been scheduled.

CIS

GOAL: Improve Communication with the Public and Increase Public Awareness of Municipal Activities

Communicate with residents about local programs and related service delivery expectations.

ACTIONS

Continual enhancement of the overall marketing of recreational programs and facilities provided by the Municipality through the use of online surveys, community / user newsletters, and focus groups. Leverage partnership connections to enhance communication outlets (School boards, Minor Sport Organizations etc.).

RFS

Use Social Media and Township website to advertise new fire safety regulations, fire related community events and alerts. FIRE/ CAO

Communicate with residents about issues that directly impact their quality of life (e.g. ATVs, dirt bike noise, airport noise ).

ACTIONS

Communication campaign for changes to the Winter Overnight Parking Ban using portable signage, social media and Community Page. Debrief for Winter 2017-18 has been held.

CIS

Manage the expectations of residents, living in a community of communities, on the importance of needs -based service and program

delivery.

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ACTIONS

Ongoing evaluation, assessment and substantiation of levels of services through measureable performance based on facts and documentation in order to manage expectations.

RFS

Review and revision of the Recreation Facilities Services Facility Allocation Policy, utilizing an inclusive community and user group approach.

RFS

Identify the technological improvements that will be required to connect the Township and its ratepayers.

ACTIONS

Region/Area Municipalities ongoing efforts regarding the proposed Southwest Integrated Fibre Technology (SWIFT) network. CAO/ CIS

Focus on updating and refreshing the Township website.

ACTIONS

Monitor feedback on newly redesigned website and continue to look for opportunities to improve and expand public reliance on it as a primary communication tool.

CIS

GOAL: Promote Unique Tourism Opportunities

Lead with our iconic strengths when it comes to promoting Woolwich to tourists.

ACTIONS

Continue to collaborate and partner with St. Jacobs Country, Regional Tourism Organization 4 (RtO4), and Waterloo Region Tourism Marketing Corporation (WRTMC) on destination marketing and product development for Woolwich Township.

CAO

Explore opportunities to bring the tourism sector together and develop municipality -wide tourism experiences and packages.

ACTIONS

Project Team for Regional Tourism 4 Project in St. Jacobs (develop Waterloo Central Railway as a key tourism experience). CAO

72

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Ongoing

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BEST MANAGED AND GOVERNED MUNICIPALITY

GOAL: Attract, Develop and Retain the Best and the Brightest

Continue to attract, develop and retain high quality employees through effective recruitment and retention efforts and qualit y training

programs.

ACTIONS

Complete corporate-wide training on Mental Health in the workplace. CAO

Complete implementation of the new ‘Beyond Engagement’ employee engagement program. CAO

Conduct a Workplace Violence and Harassment risk assessment to meet legislative requirements under Bill 168 CAO

Provide training to Admin Building employees on the Township’s Emergency Procedures CAO

Update Township’s Workplace Violence and Harassment policy to comply with recently introduced Bill 132, the Sexual Violence and Harassment Action Plan Act.

CAO

Balance education and experience when recruiting new staff, and ensure good corporate and community fit.

ACTIONS

Continue to work with local high schools, Colleges and Universities to provide experiential placement opportunities for students ALL

Continue to make succession planning and management a priority.

ACTIONS

Provide training to better utilize volunteer firefighter staff in Public Education, Fire Prevention and Fire Department Training Officers.

FIRE

Manage department record retention and review policy. FIRE

Investigate opportunities to promote retention of firefighters. FIRE

73

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Ongoing

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Evaluate and implement training and development opportunities that will help to ensure staff are well equipped to make the best use of

resources.

ACTIONS

Assessment and resourcing of required training certifications (e.g. Basic Refrigeration, Playground Inspection, etc). RFS

Continue to develop coordinated approach to training for all part-time RFS employees on an annual basis. RFS

Implement changes to WHMIS and conduct corporate-wide training. CAO

Improve training for employees on records management and retention, including email. CIS

Continual Training for all firefighters under the NFPA Professional Standards Qualifications. FIRE

Recertification of firefighters for water rescue and up-grade equipment to deal with types of water hazards in the Township (annually).

FIRE

Recertification of firefighters for water rescue and up-grade equipment to deal with types of water hazards in the Township (annually).

FIRE

Training staff on proper preplan documentation for tablets. FIRE

GOAL: Ensure Effective and Accountable Governance

Continue past efforts of stable and prudent governance.

ACTIONS

Reported to Council on results of Request for Proposal issued for voting equipment CIS

Update Council on investigations completed by the joint Municipal Ombudsman on behalf of the Township. CIS

Report to Council with proposed Council Code of Conduct. Facilitate the appointment of a Municipal Integrity Commissioner. CIS

Report to Council on changes to the Municipal Act and Municipal Elections Act and other legislation as required. CIS

GOAL: Provide Exceptional Customer Service & Commit to Maintaining High Standards for Municipal Service Delivery

Maintain a high standard of municipal service delivery.

ACTIONS

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Review job descriptions to better utilize full-time staff and implement a success plan. FIRE

Establish building design and start construction for Breslau Station. FIRE

Enhance fire code enforcement strategies. FIRE

Establish a committee to investigate funding, location and the needs for a new Maryhill substation according to 2016 Fire Master Plan update.

FIRE

Continue to update as part of our Pre-planning, response access for rural off road access points (trails) FIRE

Establish a better inventory and asset management plan. FIRE

Continue with fire safety inspections of rural properties. FIRE

Launch Self-Inspection Programs for Mobile Food Vehicle and Apartment Buildings. FIRE

Support operational efficiencies in the Enforcement Services Division with training and support on improved software for tracking of complaints and with streamlined internal operational policies that improve response times.

CIS

Review of the distribution of services and responsibilities between the Region and area municipalities.

ACTIONS

Request by Council to Region regarding Delegation of Planning Authority. EPS

Work in partnerships with the Region to preserve, protect and expand the Township Library system.

ACTIONS

Township to work with Region staff regarding establishing pop up library and related programming in Breslau. RFS

When the Provincial and Federal Governments approve legislation and regulatory changes that have a direct impact on municipal service

and program delivery, immediately report to Council on the staffing and financial resource implications.

ACTIONS

Ministry of Energy Green Energy Act 2009 as a result of this Act the Corporation is now required to submit on a yearly base the previous year’s energy usage for its building inventory.

RFS

Continuation with the Implementation of the Township Corporate energy plan which encompasses a 5 year energy reduction plan. RFS

Establish a staff committee for the design of an elevated fire fighting apparatus in Breslau. FIRE

Continue to establish better rural water supplies: FIRE/

75

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Ongoing

Not Yet Initiated


Added to Work Plan



Upgrade current fire water reservoirs to meet fire department needs, and utilize the by-law for NFPA 22 and NFPA 1142 as standards for Fire Water Reservoirs.

EPS

Emphasize exceptional customer service so that such service is recognized as a particular strength of the municipality.

ACTIONS

Continue work with affiliated organizations, User groups and patrons, to implement and educate the public on the Township Respectful Behaviour Policy for Township facilities. Working with various users to develop positive messaging to educate, implement and advertise.

RFS

Continue with Department efforts to train all program, summer student and aquatic staff through “High Five “– Parks and Recreation Ontario Certified Recreation program quality assurance program.

RFS

Continued efforts by the Department to provide seamless customer service with regards to scheduling and booking of Township facilities through the development of partnerships and protocols to ensure consistency.

RFS

Review and revision of the Recreation Facilities Services Facility Allocation Policy, utilizing an inclusive community and user group approach.

RFS

Continued consultation with ActiveNet to more efficiently use the online Customer portal investigation of the possibility of facility availability and booking (ice, fields) online.

RFS

Successful installation of an integrated door kicker and membership management software at the WMC Fitness Centre

Consult with staff on a review of the Customer Service Standards and Principles. CAO

Support the “Counter Connections” staff working group which meets quarterly to discuss opportunities to improve consistency between service counters and ideas for improving service to residents.

CIS

Continue to investigate services that are offered at the Woolwich Memorial Centre. ALL

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Ongoing

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Statistics

STATISTI

Council and Information Services

PARKING TICKETS ISSUED

April – June, 2017 (2016 Comparison

Statistics Shown in Blue)

Month Enforcement WRPS Other Total

April

3 1 7 11

23 0 1 24

May

1 0 13 14

15 7 8 30

June

7 0 18 25

5 0 6 11

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S

TATISTI

Category Apr - June 2017

Apr – June 2016

Animal Control 37 37

Anonymous 2 1

ATV or Snowmobile 0 0

Clean Yards 12 14

Fence 3 3

Fire 5 1

Firearms Discharge 1 0

General Inquiry 42 36

Illegal Dumping 1 1

Licensing 0 0

Miscellaneous 0 0

Noise 12 11

Odour 1 0

Pool Fence 0 2

Parking 38 38

Property Standards Complaints 16 8

Signs 5 3

Use of Township property 3 4

Sidewalk Snow Removal 0 0

Wildlife Calls 7 8

Zoning 4 1

TOTALS

189 168

78

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Recreation and Facilities Services

2nd Quarter Participation Statistics

2nd Quarter Swim Lesson Statistics

Parent & Tot

Preschool Youth Advanced Adapted Aquatics

Privates Adult Total

Winter 2016 81 211 283 74 2 54 22 727

Winter 2017 54 182 295 47 3 29 14 624

2nd Quarter Registered Program Statistics

WMC Youth WMC Adult Breslau Total

Winter 2016 155 41 172 368 Winter 2017 157 43 139 339

STATISTI Engineering and Planning Services

Building Statistics – 2nd Quarter

2016 2nd Quarter

April 2017

May 2017

June 2017

2017 2nd Quarter

Public Swim 6053 1970 2187 1748 5905 Public Skate 641 367 254 0 621

Fitness Centre / Drop-in Program Participation

4665 2270 2417 2069 6756

WMC Memberships Avg. 475 Avg.486

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Through the end of June 2017, 296 permits have been issued with a total construction value of $46,334,424. This compares to 309 permits and a total construction value of $32,245,966 for the same period in 2016. Through the second quarter of 2017, 69 dwelling unit permits issued which equally compares to the 104 dwelling unit permits that were issued in the second quarter in 2016.

S

Fire Services

Fire Department – 2nd Quarter Stats

INCIDENT TYPE

2017 2016 2015 2014

Fire

30 23 25 20

False Alarm

26 40 34 35

Public Hazard

4 4 4 8

Rescue

30 33 23 28

Medical

20 17 19 23

Assisting Other Agencies

5 1 8 7

TOTAL

115 118 113 121

2017 2016 2015 2014

Dollar Loss

$456,001 $513,000 $474,000 $471,000

Average Response Time

09:18

8:16

8:08

8:32

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81


YEAR-TO-DATE FINANCIAL STATEMENT

June 2017

2017 2017 % 2016

BUDGET ACTUAL VARIANCE ACTUAL

PROGRAM: TOWNSHIP OPERATING BUDGET

Office of the Chief AdministratorAdministration 273,268 140,785 48.48% 135,643

Human Resources 52,751 17,495 66.83% 20,629

Economic Initiatives 165,576 100,144 39.52% 92,718

Tourism & Marketing 21,773 13,460 38.18% 23,046

Total Expense 513,368 271,884 47.04% 272,036

Administration 6,000 1,000 83.33% 0

Human Resources 0 66 0.00% 80

Economic Initiatives 6,000 0 100.00% 10,000

Tourism & Marketing 2,000 5,652 -182.61% 26,839

Total Revenue 14,000 6,719 52.01% 36,919

Net - Operating 499,368 265,165 46.90% 235,118

Council/CommitteeCouncil/Committee 232,526 103,697 55.40% 102,272

Total Expense 232,526 103,697 55.40% 102,272

Council/Committee 40,000 15,873 60.32% 6,570

Total Revenue 40,000 15,873 60.32% 6,570

Net - Operating 192,526 87,824 54.38% 95,703

Council & Information ServicesGrants 45,945 46,650 -1.53% 43,247

Clerk's Division 506,261 193,402 61.80% 222,930

Computer 404,511 287,782 28.86% 243,794

Enforcement 216,098 108,499 49.79% 113,842

Crossing Guards 37,405 23,957 35.95% 20,955

Corporate Overhead 153,988 72,175 53.13% 68,706

Total Expense 1,364,208 732,465 46.31% 713,474

Grants 0 0 0.00% 2,000

Clerk's Division 87,050 35,728 58.96% 42,441

Computer 0 0 0.00% 0

Enforcement 44,000 40,632 7.65% 31,723

Crossing Guards 0 0 0.00% 0

Corporate Overhead 921,700 461,484 49.93% 421,394

Total Revenue 1,052,750 537,844 48.91% 497,558

Net - Operating 311,458 194,621 37.51% 215,916

82



June 2017

2017 2017 % 2016


Engineering and Planning ServicesPlanning Operations 594,842 223,617 62.41% 244,565

Committee of Adjustment 39,235 16,577 57.75% 16,291

Building Enforcement 483,469 241,173 50.12% 229,988

Bill 124 Transfer 34,714 -41,751

Bridges 145,700 26,027 82.14% 11,791

Roadside Maintenance 358,812 44,646 87.56% 48,154

Hardtop Maintenance 558,364 143,365 74.32% 131,475

Loosetop Maintenance 479,955 202,530 57.80% 78,335

Winter Control 699,973 487,213 30.40% 516,763

Safety 99,214 34,953 64.77% 39,611

Boundary Road Maintenance 17,500 5,491 68.62% 0

Parking Lots 128,149 54,907 57.15% 73,082

Street Lights 220,000 97,959 55.47% 99,837

Development Administration 239,494 108,703 54.61% 108,416

Sidewalks (Ward 1) 127,625 77,875 38.98% 91,149

Engineering Administration 700,207 431,483 38.38% 339,826

Total Expense 4,892,539 2,231,232 54.40% 1,987,531

Planning Operations 137,750 48,208 65.00% 39,271

Committee of Adjustment 35,000 17,880 48.91% 15,275

Building Enforcement 695,456 382,837 44.95% 287,928

Bridges 5,500 0 100.00% 0

Roadside Maintenance 1,500 1,969 -31.26% 721

Hardtop Maintenance 0 2,718 0.00% 438

Loosetop Maintenance 42,000 0 100.00% 0

Winter Control 0 0 0.00% 0

Safety 0 0 0.00% 0

Boundary Road Maintenance 0 0 0.00% 0

Parking Lots 3,000 0 100.00% 2,805

Street Lights 0 0 0.00% 0

Development Administration 239,494 108,703 54.61% 108,416

Sidewalks (Ward 1) 127,625 77,875 38.98% 91,149

Engineering Administration 86,414 17,491 79.76% 22,342

Total Revenue 1,373,739 657,681 52.12% 568,345

Net - Operating 3,518,800 1,573,551 55.28% 1,419,186

FinanceManagement and Budget 1,565,706 839,896 46.36% 738,643

Accounting Division 181,524 90,893 49.93% 90,640

Revenue Division 337,596 208,728 38.17% 248,142

Total Expense 2,084,826 1,139,516 45.34% 1,077,425

Management and Budget 1,412,026 1,238,158 12.31% 1,097,187

Accounting Division 0 0 0.00% 0

Revenue Division 796,000 167,719 78.93% 164,850

Total Revenue 2,208,026 1,405,877 36.33% 1,262,036

Net - Operating -123,200 -266,361 -116.20% -184,611

83



June 2017

2017 2017 % 2016


Fire DepartmentAdministration 835,575 426,189 48.99% 393,424

Fire Prevention & Education 79,039 43,514 44.95% 60,141

Conestogo Fire Station 111,122 53,143 52.18% 62,651

Elmira Fire Station 170,020 99,692 41.36% 100,994

Floradale Fire Station 84,253 44,080 47.68% 48,424

Maryhill Fire Station 167,741 85,670 48.93% 94,643

St. Jacobs Fire Station 124,933 66,701 46.61% 75,199

Total Expense 1,572,683 818,989 47.92% 835,477

Administration 115,250 78,724 31.69% 46,001

Fire Prevention & Education 0 0 0.00% 260

Conestogo Fire Station 0 0 0.00% 0

Elmira Fire Station 0 0 0.00% 0

Floradale Fire Station 0 0 0.00% 0

Maryhill Fire Station 0 0 0.00% 0

St. Jacobs Fire Station 0 0 0.00% 0

Total Revenue 115,250 78,724 31.69% 46,261

Net - Operating 1,457,433 740,265 49.21% 789,216

Recreation and FacilitiesCemeteries 68,222 29,360 56.96% 16,108

General Administration 582,648 234,784 59.70% 218,666

Woolwich Memorial Centre 2,343,319 1,276,601 45.52% 1,128,762

Woolwich Township Arena 327,304 159,740 51.20% 170,625

Parks 713,023 258,627 63.73% 251,449

Recreation Programming and Community Development478,148 167,104 65.05% 189,895

Special Events & Community Programs 18,562 4,523 75.63% 36,309

Day Camps 76,378 8,503 88.87% 7,976

Libraries 24,680 6,272 74.59% 6,301

Other Township Owned Facilities 313,083 141,431 54.83% 144,084

Administration Building 176,993 75,472 57.36% 77,247

Total Expense 5,122,360 2,362,415 53.88% 2,247,422

Cemeteries 70,748 18,263 74.19% 24,190

General Administration 85,899 46,786 45.53% 33,090

Woolwich Memorial Centre 1,341,723 794,638 40.77% 663,668

Woolwich Township Arena 251,758 128,121 49.11% 132,125

Parks 143,611 38,389 73.27% 62,986

Recreation Programming and Community Development222,820 79,272 64.42% 75,804

Special Events & Community Programs 0 4,217 0.00% 7,093

Day Camps 93,109 0 100.00% 29,168

Libraries 7,800 0 100.00% 0

Other Township Owned Facilities 259,204 112,092 56.76% 114,114

Administration Building 176,993 85,497 51.69% 84,939

Total Revenue 2,653,666 1,307,276 50.74% 1,227,176

Net - Operating 2,468,695 1,055,139 57.26% 1,020,246

NET - TOWNSHIP OPERATING 8,325,079 3,650,205 56.15% 3,590,773

84



June 2017

2017 2017 % 2016


PROGRAM: TOWNSHIP UTILITY BUDGET

WastewaterWastewater Mains 156,335 27,637 82.32% 8,860

Pumping Stations 68,876 22,999 66.61% 30,065

Billing and Collecting 396,386 32,907 91.70% 35,264

Administrative Overhead 667,644 297,343 55.46% 224,372

Other System Costs b) 2,300,117 1,519,602 33.93% 1,153,452

Total Expense 3,589,358 1,900,489 47.05% 1,452,013

Revenue 544,811 26,822 95.08% 11,160

User Rate Revenue 3,044,547 1,450,191 52.37% 1,442,503

Total Revenue 3,589,358 1,477,013 58.85% 1,453,663

Net - Operating 0 423,475 100.00% -1,649

WaterWater Mains 381,441 123,835 67.53% 127,176

Water Service 44,502 5,406 87.85% 8,571

Meters 538,316 46,928 91.28% 34,193

Hydrants 54,703 11,894 78.26% 7,232

Billing and Collecting 73,526 32,756 55.45% 35,219

Administrative Overhead 584,179 320,560 45.13% 273,153

Other System Costs b) 2,221,265 1,167,483 47.44% 1,057,588

Total Expense 3,897,932 1,708,863 56.16% 1,543,132

Revenue 715,286 74,116 89.64% 54,583

User Rate Revenue 3,182,645 1,614,931 49.26% 1,581,196

Total Revenue 3,897,931 1,689,047 56.67% 1,635,779

Net - Operating 0 19,816 100.00% -92,647

Note:

a) Excludes service charge revenues and transfers

b) Includes a Regional Water/Wastewater billing accrual for Current Month

85


PROGRAM: TOWNSHIP CAPITAL BUDGET

2017 2017 %

BUDGET ACTUAL VARIANCE

Information Technology

Computer:

Hardware, Misc. Equipment 80,000 70,528 2.15%

Software 171,400 7,755 95.48%

Phased Wifi (Township Facilities) Implementation 19,000 100.00%

Phone System Upgrade 50,000 100.00%

Contribution to/from Reserve Fund 0

Total Expense 320,400 78,283 75.57%

Engineering & Planning Services

Arthur / Church Decorative Lighting 74,195 100.00%

Bauman St. / College St. Engineering 76,000 7,534 90.09%

Barnswallow Drive Engineering 174,000 12,212 92.98%

Breslau Collector Road EA 300,000 100.00%

Breslau Wet Well Engineering 80,000 100.00%

Bridge Street West EA 15,000 100.00%

Capital Bridge Expenditures 873,750 10,656 98.78%

Church Street East Engineering 25,150 100.00%

Green Warbler Crescent Construction 1,122,400 318,567 71.62%

Hawkesville Road Engineering 22,000 100.00%

Homestead / Zingervilla 172,500 8,466 95.09%

Hot Mix Resurfacing & Maintenance Paving 2,609,500 62,271 97.61%

King Street North Construction 567,600 3,473 99.39%

Kressler Road Engineering 21,000 100.00%

Maryhill Road Storm Engineering 10,000 10,176 -1.76%

Old Scout Place 792,500 7,559 99.05%

Sawmill Road - Conestogo 769,000 18,777 97.56%

Sanitary Lining 200,000 100.00%

Sidewalk - Capital Repairs 90,000 208 99.77%

Sidewalk - Expansion 40,000 100.00%

St.Charles / Notre Dame / Isley 6,500 2,851 56.13%

Streetlights & LED Retrofit 1,113,200 30,482 97.26%

Snyder Ave. N./William St. Construction 2,074,650 652,663 68.54%

Weigel Drain Engineering 50,000 440 99.12%

William Street Engineering 130,000 7,723 94.06%

Woolwich Street North Engineering 80,000 100.00%

Woolwich / Dolman Provisional Asphalt 191,000 755 99.60%

Total Expense 11,679,945 1,154,812 90.11%

Fire Department

Pagers/Portable Radios 4,000 100.00%

Fire Fighting Gear - Replacement 32,000 100.00%

Auto Ex Equipment 10,995 10,995 0.00%

Portable Pump Replacement 5,500 100.00%

Breslau Emergency Siren 50,000 100.00%

Back-up Generator - Fire Station 34,000 19,741 41.94%

Contribution to/from Reserve Fund 34,500 100.00%

Total Expense 170,995 30,736 82.02%

June 30, 2017

86



2017 2017 %


June 30, 2017

Recreation & Facilities Services

Playground Renewal/Trail Development 20,000 100.00%

Bolendar Park Stabilization 13,000 100.00%

Bolendar Park Washroom Renovations and Playground

Replacement 215,000 100.00%

Dog Park Fencing 25,500 100.00%

Industrial Park Diamond fencing 48,000 100.00%

Riverside Meadows Park replacement 85,000 100.00%

Riverside (Lunor) Soccer Project 25,000 100.00%

Total Expense 431,500 0 100.00%

Township Equipment Replacement

Public Works Rolling Stock

2004 Sterling Tandem Dump 270,000 100.00%

2003 Ford F350 55,000 100.00%

2000 International Tandem Dump 270,000 271,077 -0.40%

2009 GMC Cargo Van 40,000 100.00%

Sub Total 635,000 271,077 57.31%

Fire Rolling Stock

1996 Freightliner Pumper - Conestogo 495,000 100.00%

NEW - Breslau Aerial/Squirt 890,000 100.00%

Sub Total 1,385,000 - 100.00%

Recreation Rolling Stock

2000 Olympia Resurfacer 100,000 100.00%

2000 Olympia Resurfacer 155,000 100.00%

2006 GMC 3/4 Truck 50,000 3,705 92.59%

Sub Total 305,000 3,705 98.79%

Total Expense 2,325,000 274,782 88.18%

87



2017 2017 %


June 30, 2017

Maintenance-Replacement FacilitiesRecreation and Facilities Services

General Facilities & Buildings

Accessibility Audit 30,000 100.00%

Energy Management 50,000 100.00%

Union Cemetery, Elmira

Columbarium 60,000 100.00%

Woolwich Memorial Centre

WMC Refrigeration Plant 65,000 100.00%

WMC Senior Accessibility Entrance 25,000 100.00%

WMC Energy Audit/WNH 2,800,000 100.00%

St Jacobs Arena

MCC Electrical Panel 53,000 100.00%

Floating Head Pressure 35,000 100.00%

Rink Boards & Sheilds 80,000 100.00%

Arena Dehumidified replacement 45,000 100.00%

Steel Cladding 110,000 93,989 14.56%

Heidelberg Park

Park Fieldhouse 326,500 305,468 6.44%

Bloomingdale Recreation Centre

Sidewalk 25,000 10,115 59.54%

Breslau Community Centre

Emergency Generator 61,000 100.00%

St Jacobs Fire Station

Retaining Wall 22,000 100.00%

Total Expenditures 3,787,500 409,572 89.19%

Major Facilities

FIRE

Breslau Fire Station 876,150 142,204 83.77%

Total Expenditures 876,150 142,204 83.77%

TOTAL CAPITAL EXPENDITURE 19,591,490 2,090,390 89.33%

88

C


COUNCIL AND INFORMATION SERVICES

REPORT: C12-2017 TITLE: 2018 Council Meeting Schedule FILE ID: C12 PREPARED BY: Adelina Corpodean

MEETING DATE: August 22, 2017 MEETING TIME: 7:00 P.M. LOCATION: Council Chambers REVIEWED BY: Valrie Hummel


CONSENT ITEM

RECOMMENDATION

That the Council of the Township of Woolwich approve the Draft 2018 Council Meeting Schedule attached as Appendix ‘A’ to Report C12-2017. BACKGROUND INFORMATION

At the end of each year, a schedule of Committee of the Whole and Council meetings is prepared for the following year for Council’s approval. All Statutory Holidays are included in the

schedule, as well as the 2018 Association of Municipal Clerks and Treasurers of Ontario (AMCTO) and the Association of Municipalities of Ontario (AMO).

Special Budget meetings are scheduled for the first three (3) Thursdays in January to review the proposed budget of the current year.

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COUNCIL AND INFORMATION SERVICES August 22, 2017 REPORT C12-2017

COMMENTS

Throughout the years, Rogers Cable TV provides coverage during four (4) of the Council Meetings annually. Rogers will set the televised meeting schedule once it receives the

schedules from other surrounding municipalities. The 2018 Meeting Schedule will be amended once the televised dates are known.

Moreover, blank weeks have also been scheduled to accommodate the 2018 Annual AMCTO Conference of June 9th to 12th and the AMO Conference is scheduled for August 19th to

22nd. The 2018 Schedule also includes the ROMA Conference and OGRA Conference dates. The ROMA Conference is scheduled for January 21st to January 23rd, 2018 and the OGRA Conference is scheduled for February 25th to February 28th, 2018.

Staff has purposely avoided scheduling a Committee or Counci l meeting following a long weekend. Not scheduling a meeting after a long weekend eliminates the need of members or

Council, staff or the public to read information packages over a holiday weekend. Staff would appreciate feedback from members of Council on schedule adjustments if needed for the 2018

calendar.

Following the Election 2014, staff found it challenging to schedule orientation sessions with the

new Council. To prevent this situation from re-occurring, staff have scheduled orientation sessions for the new Council following Election 2018 much earlier so that the dates are known

to candidates well in advance. Council orientation sessions are scheduled for four (4) consecutive Thursdays in November of 2018 starting at 6:00 p.m. in Council Chambers; however, more training may be needed. Staff asks Council to provide feedback on what would

work for the new Council.

STRATEGIC PLAN

This proposal directly relates to the Township’s Strategic Plan focus area of Communication and Marketing of Municipal Services. The proposal helps to accomplish the Township’s goal of improving communication with the public and increasing the public’s awareness of the

municipal activates by ensuring that residents of the Township of Woolwich are made aware of the Council Meeting Schedule of the upcoming year.

CONCLUSION

The proposed meeting dates follow the rotational schedule of a Committee of the Whole meeting and a Council meeting followed by a blank week. The televised dates will be scheduled by Rogers following the approval of the proposal.

FINANCIAL IMPLICATIONS

None.

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COUNCIL AND INFORMATION SERVICES August 22, 2017 REPORT C12-2017

OTHER DEPARTMENT IMPLICATIONS

A copy of the 2018 Meeting Schedule will be provided to all staff and Council once approval has been received. LIST OF ATTACHMENTS

Appendix ‘A’ – 2018 Meeting Schedule

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S M T F S S M T F S S M T F S

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28 29 25 26 25 26 29 30 31


1 2 5 6 7 3 4 5 1 2

8 9 12 13 14 6 7 9 10 11 12 3 4 7 8 9

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22 23 26 27 28 20 21 22 23 24 25 26 17 18 21 22 23

29 30 27 28 31 24 25 28 29 30


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14 15 18 19 20 11 12 15 16 17 9 10 13 14 15

21 22 25 26 27 18 19 22 23 24 16 17 20 21 22

28 29 25 26 29 30 23 24 27 28 29

30 31

Holiday AMO Conference AMCTO Conference OGRA Conference ROMA Conference

Committee of the Whole - 7 p.m. Televised Council - 7 p.m New Council Term of Office

Council - 7 p.m. Special Council Meeting - Budget Inaugural Council Meeting

Election Day New Council Orientation Sessions - 6 p.m.

29

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R


RECREATION & FACILITIES SERVICES

REPORT: R12 -2017 MEETING DATE: August 22, 2017

TITLE: “Expect Respect” Respectful Behaviour MEETING TIME: 7:00 P.M.

In Township Recreation Facilities LOCATION: Council Chambers

24 Church Street West, Elmira FILE ID:

PREPARED BY: Jennifer Horndl REVIEWED BY: Ann McArthur

C.A.O.: _____________________ (signature not required if reviewed by SMT)

RECOMMENDATION

THAT the Council of the Township of Woolwich hereby receive Report R12-2017 respecting

an addendum to the Corporate Respectful Behaviour Policy (Municipal Offices) implementing an “Expect Respect” Respectful Behaviour in Township Recreation Facilities. BACKGROUND

The Township of Woolwich approved a Corporate Respectful Behaviour Policy for Municipal

Offices in December 2015. Due to the specific challenges faced in recreation facilities the Recreation and Facilities Services Department, while incorporating the spirit of the original

policy find that there are specific and unique behaviours that should also be addressed specifically with respect to the Townships’ indoor and outdoor recreation facilities.

The purpose of this expanded policy is to promote a safe, healthy, respectful and positive environment for all staff and persons using Township of Woolwich recreational programs,

facilities and properties. It also defines behaviours that may negatively impact the experience of others or create unsafe conditions, and how such behaviours will be addressed when occurring within any Township facility or in association with any service, program or event

provided by or associated with the Township of Woolwich.

The Township of Woolwich wishes to thank the City of Waterloo for allowing their “Expect Respect” branding to be used. It is hoped that the consistency with branding between the neighbouring municipalities will help promote recognition. COMMENTS

Members of the Recreation and Facilities Services staff have been researching various Codes of Conduct and Respectful Use Policies from both neighbouring municipalities and

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RECREATION & FACILITIES SERVICES DATE: August 22, 2017 REPORT: R12-2017

2

from across Canada with attention being paid to best practices and clarity of messaging. Feedback was also solicited from current User groups and front line staff with respect to the

unique challenges faced within Township facilities. A draft copy of the policy was presented to Affiliated Ice users in May 2017 and their feedback was solicited. In addition to the policy,

staff also indicated the need for a defined reporting and tracking procedure in order to deal with incidences in a clear, consistent manner. COMMUNICATION PLAN

Upon approval the Township of Woolwich will work on developing branding addressing the

policy using the “Expect Respect” tagging that is currently being used by the City of Waterloo. Wording of all communication will be placed on emphasizing the two-way relationship between facility and users. Staff are anticipating the use of permanent signage; pop-up

displays and postcard handouts. All signage will be designed using the colour and feel of the Corporate Respectful Behaviour advertising.

The Township recognizes the importance of user buy in and will ensure that User Groups including Affiliated Minor Sports, as well as regular Adult users will be made aware of the

Policy and asked for their support in communicating with their members. Meetings with affiliated and general user groups will take place once the policy is approved and marketing

materials have been produced. “One off” renters will also be notified through the facility usage contract and permitting process.


Production of permanent facility signage, pop-up displays and paper copy of flyers, brochures

and postcards is estimated to cost $1,000. STRATEGIC PLAN

The Respectful Behaviour Policy in Township Recreation Facilities aligns with the following Goals from the Township’s Strategic Plan: Communication with the Public and the Marketing of Municipal Services

Raise the Municipal Profile & Image and Improve Communication with the Public & Increase Public Awareness of Municipal Activities

Best Managed & Governed Municipality

Provide Exceptional Customer Service and Commit to Maintaining High Standards for

Municipal Service Delivery CONCLUSION

It is hoped that with the adoption of the “Respectful Behaviour in Township Recreation Facilities” that staff, volunteers, partners, participants and other patrons will continue to

experience safe and enjoyable services, programs and events. It is also hoped that having a clear, concise reporting and tracking procedure will act as a deterrent to unwelcome behaviour within Township facilities and make it easier for front line staff to deal with

occurrences of behaviours that contravene the policy. LIST OF ATTACHMENTS Appendix A: “Expect Respect” Respectful Behaviour in Township Recreation Facilities”

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Appendix B: Respectful Behaviour Incident Report

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APPENDIX 1: “Expect Respect” Respectful Behaviour in Township Recreation Facilities

PREAMBLE

The Township of Woolwich wishes to thank the City of Waterloo for their consent to use the “Expect Respect” Branding. This policy is intended to serve as an addendum to the existing Corporate Behaviour Policy and will address behaviour specific to Township Recreation facilities including and above those stipulated in the existing Corporate Behaviour Policy. The Township recognizes the importance of its partnerships with local affiliated sports

organizations and user groups and will work to ensure a positive and cooperative approach to the education and enforcement of this policy. POLICY REQUIREMENTS

1. Inappropriate behaviours that obstruct or hinder the ability of others to use and enjoy Township facilities, or participate in Township services, programs or events, or compromise the safety and health of others, including staff are unacceptable and

prohibited.

2. Inappropriate behaviour, for the purpose of this policy includes, but is not limited to the following:

i. Failure to supervise children at all times ii. Blocking thoroughfares / corridors / stairways / exits / elevators

iii. Use of profanity or obscene language iv. Illegal consumption of alcohol, drugs or other substances (including tobacco and

vaping products)

v. Engaging in horseplay, running in throughways, corridors and stairwells vi. The use of wheelies, rollers, inline skates, skateboards or bicycles

vii. The use of air horns, sirens, and other noise makers viii. Causing unsanitary conditions (chewing tobacco, expulsion of bodily fluids) ix. Engaging in sexual activity

x. Theft of property xi. Vandalism of any kind

xii. The use of cameras, video recording devices, personal digital recording devices, or use of any other equipment with video or photographic abilities in changerooms or public washrooms

xiii. Display of lewd, illegal or offensive material including pornography or material that includes violent acts, indecency, hate, racial slurs, illegal gambling or

profanity; as well as material with text or imagery that has explicit or malicious intent.

xiv. Refusal to follow rental contract agreement and all other related Township

Policies / Procedures / By-Laws; Regional, Provincial or Federal Statues; SIGNAGE: RECREATION FACILITIES

In addition to the current corporate Respectful Behaviour Policy (Municipal Offices), the

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Recreation and Facilities Services Department will incorporate specific signage and marketing around respectful use of recreation facilities with an emphasis on the two-way relationship

between the facility and users. EXPECT from us

- A clean, safe and professional facility and environment - Exceptional customer service

- An enjoyable experience RESPECT others by

- Treating all staff, patrons and others using the facility with respect - Observing the rules of this facility

- Supervising your children at all times - Keeping thoroughfares, corridors, stairways, exits, elevators free of obstruction at all

times

RESPONDING TO INAPPROPRIATE BEHAVIOURS

Responding

The Township’s primary concern is the safety of members of the public, volunteers and staff.

If at any time patrons, volunteers or staff feel threatened, they are to call the Police immediately. Staff or patrons or any other member of the public are NOT expected to put themselves at risk or jeopardize their safety or that of others, when dealing wi th any perceived

or real threatening situation.

1. In accordance with the Occupiers Liability Act, the Trespass to Property Act, the Criminal Code and any other relevant Provincial Legislation, Township of Woolwich management and employees are authorized to respond at a Township facility if

inappropriate behaviours or activities are observed or reported. Management and staff may exercise the terms of the Occupiers Liability Act and ask individuals to vacate the

property or premises of the Township. Staff are NOT expected to respond to occurrences of inappropriate behaviour if they feel unsafe, threatened, or otherwise unable to respond for any reason. Staff are encouraged to contact police services

under these circumstances.

2. Township staff are to report acts of violence, vandalism or inappropriate behaviours to their immediate supervisor. The supervisor will convey a report to appropriate patron or association within two business days (excluding weekends).

3. Patrons of Township facilities are encouraged to report acts of violence, vandalism or

inappropriate behaviours to a Township staff member and / or designated person of the appropriate organization within two business days (excluding weekends).

4. All incidents of violence and / or vandalism or threatening situations shall be reported to the Police.

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5. Organizations dealing directly with incidents are required to inform the Recreation and Facilities Department of a resolution within 30 days.

Reporting

1. Township staff will complete the Township of Woolwich Respectful Behaviour Incident Report (Appendix B) when responding to an occurrence of inappropriate behaviour or in response to a complaint from a member of the public, volunteer or other individual.

2. The completed Respectful Behaviour Incident Report, along with any other written

documentation, including letters of warning, trespass notices, or any follow up or action taken will be provided to the appropriate supervisor / director.

3. Once the Woolwich Respectful Behaviour Incident Report and all other related documentation are received by the appropriate supervisor / director, the supervisor /

director will determine if additional action should be taken.

4. If it is recommended that an individual should be banned from ALL Township facilities,

the CAO will be required to make the final decision.

5. Any follow up with an individual about an occurrence, such as a meeting, phone call or other communications, must be noted on the Incident report and kept with the file.

6. If additional action is warranted, such as a warning or trespass notice, the Director (or designate) will send a letter to the identified individual within 14 days of the incident.

The letter will describe the occurrence of inappropriate behaviour and the remedial action to be taken. A copy of the Respectful Behaviour Policy should be included with the letter.

7. If the Police issue a ticket for trespassing at the request of a Township staff member,

the Township must follow up with a letter of trespass to the individual charged, noting the length and terms of ban from Township facilities, programs, service or events.

8. Information about incidents of inappropriate behaviour and individuals who have been issued trespass notices will be shared, on a confidential basis, with appropriate staff to

help support a safe and healthy environment for patrons, volunteers, and staff.

9. If the individual involved in inappropriate behaviour is associated with an organization

using a Township facility, the organization will be notified of the incident within seven (7) days.

10. In addition to any other measures taken, where damage to Township property has

occurred, the individual(s) responsible will be require to reimburse the Township for all

costs associated with the repairs, including labour, materials and lost revenues and will be subject to an administration fee as set out in the Fees and Charges Bylaw. Legal

action may be taken to recover related costs if required.

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11. Occurrences of inappropriate behaviour involving minors must include parent or guardian contact as soon as possible if a claim for cost will/may be made, and/or

where a trespass notice is implemented.

12. Staff will be provided with appropriate training to support safe implementation of this policy.

Appeals

1. If an individual wishes to appeal any action taken by the Township in response to

inappropriate behaviour, the individual may present their case in writing to the Director of the Recreation and Facilities Services or CAO, within 14 days of the decision.

2. The appeal will be reviewed by the Director or the CAO, whose decision shall be final.

Evaluation

1. On an annual basis, an analysis of occurrences will be completed by the Recreation and Facilities services department and shared with the Senior Management Team.

2. The policy will be evaluated and revised as needed, at least once per Council term.

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Appendix B:

Woolwich Respectful Behaviour Incident Report

Individual Reporting Details

Name of Person Reporting:

Department:

Position: Phone Number:

Date Incident Reported:

Incident Information

Date: Time: Incident Information:

Location of Incident:

Participants Involved

(a) Complainant Name:

Address: Postal Code Phone: Email:

(b) Respondent Name:

Address: Postal Code Phone: Email:

If there are more participants involved, please attach extra pages

Category (please check all that apply)

□ Verbal Assault □ Theft of property

□ Threats □ Possession of Weapons □ Physical Assault / Harm □ Use of alcohol or drugs

□ Vandalism □ Harassment

Other (please specify):

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Describe in detail what happened:

Other relevant information:

Witnesses to the event

1. Name: Phone:

Address

2. Name: Phone:

Address:

Who else was made aware of the event?

Name: Position:

Phone: Email

How were they notified? □ In Person □ Phone □ Email

□ Other _________________

Date notified:

For Office Use Only

Action Taken (please check)

□ Verbal Warning Date:

□ Letter of Warning Date:

□ Letter of Trespass Date

Appeal: □ Yes □ No Date:

Outcome:

File Closed: □ Yes □ No Date:

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Name: Position:

Signature: Personal information on this form is collected under the authority of the Municipal Act, 2001, S.O. 2001, c.25 and will be us ed for the purpose of aggregate statistical reporting, and allocation of staff and resources. This information will also be used for

the promotion of programs or activities so that we can provide excellent customer service.

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R


RECREATION AND FACILITIES SERVICES

REPORT: R15-2017 TITLE: Grand River Trail Proposal FILE ID: PREPARED BY: Ann McArthur

MEETING DATE: August 22, 2017 MEETING TIME: 7:00 pm LOCATION: Council Chambers REVIEWED BY: SMT


CONSENT ITEM

RECOMMENDATION

THAT the Council of the Township of Woolwich hereby supports the Grand River Trail Proposal in principle as presented to Council on August 1st, 2017 for the connectivity of trails along the Grand River

watershed and its tributaries. BACKGROUND INFORMATION

On August 1st, 2017 Anne Crowe of the Grand River Trail Project made a presentation to Township Council regarding the promotion of trails along the Grand River watershed. The group is seeking support from municipalities for their vision of marketing an outdoor recreational experience through a connected network of existing trails from Dundalk to the mouth at Port Maitland. The trail would connect municipalities while showcasing the natural environment and cultural heritage features of the watershed. It should be noted that there is no formal structure for this organization, at this time, with

different models being considered.

COMMENTS

Recreation and Facilities staff do not have any serious concerns with the proposal as presented as staff

anticipate the project will take some time to formalize over the next decade.

Staff are willing to provide letters of support for future funding applications once the project scope has been confirmed, outcomes identified and the structure formalized.

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RECREATION AND FACILITIES SERVICES August 22, 2017 REPORT #15-2017

It should be noted that the group is not requesting, nor will the Township be in a position to modify our existing trail standards which includes foot paths and stone dust trails where possible. Other municipalities may have some trail sections that are paved, accessible and multi-use however, this is not the trail standard established in Woolwich. RFS is not in a position to provide staff support for a development committee at this time however, staff will keep connected through meeting minutes and local trail partners who are part of the Grand Trail Project Committee. In addition, staff recognize that there are issues that will need to be discussed over time such as

signage, marketing and current land use agreements with land owners. Staff are also cognizant of some local trailer blazers who are not entirely supportive of this initiative to promote trails that benefit from trails that were developed locally through various grass roots initiatives involving years of sweat equity. Staff will continue to keep these groups updated on the progress of the initiative.

STRATEGIC PLAN

The Grand Trails project supports the Township’s Strategic Plan focus area of Healthy Communities with goals to promote healthy living and active lifestyles by improving marketing and promotion of recreational opportunities and by providing opportunities to promote the Township’s extensive trail

network.

CONCLUSION

That the Township of Woolwich supports the Grand River Trail initiative in principle.


There are no financial implications at this time.

104

COUNCIL’S OUTSTANDING ACTIVITY LIST As of August 18th, 2017

Discussion Date Title/Action Required Assigned To

Projected Date of Completion

Updates/Notes

O – Original Date CAO – Chief Administrative Officer EPS – Engineering and Planning Services R – Review CIS – Council and Information Services RFS – Recreation and Facilities Services Fin – Finance Fire – Fire Services #23005-v1-Council's_Outstanding_Activity_List

O – December 8, 2015 R – November 29, 2016 R – March 28, 2017 R – July 4, 2017

Settlement Boundary Rationalization Process

EPS Dependent on Regional Approval

Having reported back to Council on March 21st, 2017, staff is on track with the process. Final reports for Breslau and remaining settlements will be brought back to Council by the end of 2017.

O – October 20, 2015 R - May 29, 2017

GRT Working Group CAO Second Quarter 2017

The Region is hoping to have a meeting scheduled at some point in July with the Township. On December 19 Council directed:

That the Township of Woolwich support the implementation of Grand River Transit service improvements to Route 21 commencing September 2017 with no annual cost increase to the Regional tax levy of the Township of Woolwich.

That the Township of Woolwich request a review of the methodology related to the allocation of costs and revenue to the Township.

The Township of Woolwich continues to work with the Region on the development of a Breslau GRT Bus Route.

105




Updates/Notes


A Township internal working group met with GRT staff on Friday, January 13, 2017. A follow-up meeting to review GRT analysis will occur in April/May 2017.

O - January 12, 2016 R – March 28, 2017

Investigations of Glasgow Street Traffic Options

EPS Fourth Quarter 2017

Load limit review has been completed (Quarter 1). Traffic study scheduled for Quarter 2 will need to be reconsidered due to the reconstruction on Sawmill Road. Public Meeting/report to Council will also need to be rescheduled.

O – January 18, 2016 R – March 28, 2017 R – May 30, 2017

Benjamin Road Pedestrian Crossing

EPS Timing is dependent on

discussions with Regional Staff

On June 27, 2017 Council endorsed the recommendations of report E36-2017. Councillor Bauman will delegate the regions public works committee to advocate for a pedestrian signal at the intersection of farmers market and Benjamín roads.

O - January 28, 2016 R – March 28, 2017

Cost Analysis - resurfacing of Snyder’s Flats Road and Bloomingdale community centre parking lot

EPS Timing is dependent on cost sharing discussions with developer and those discussions being reflected in the Development

Geotechnical investigations in Quarter 2.

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Updates/Notes


Charge Amendment O – May 31, 2016 R – December 13, 2016

Additional Street Lighting in Bloomingdale

EPS See Updates/Notes Survey in Quarter 1 and Report in Quarter 2. If Council’s direction is to proceed, include for consideration in 2018 budget. In the meantime EPS will still look at purchasing additional fixtures in conjunction with the Regional LEP Retrofit Program. Discussion will occur at September 19th, 2017 Council meeting.

O – June 28, 2016 Former Riverside School Site CAO Completion depends on Public Boards review of

alternative uses for site

The Public School Board has advised that they are presently exploring potential alternative uses.

O – March 28, 2017 Site Plan Guideline Revisions EPS End of 2017 Staff will be revising site plan guidelines to address the issue of tree planting and water infiltration in large commercial parking lots.

O - January 26, 2017 R – July 4, 2017

Investigate Options for Library at Existing Breslau Community Centre

RFS Will come forward as part of the report

to Council for Breslau Task Force

in May

Ann has received correspondence from the Region regarding space requirements.

O – May 16, 2017 R – July 4, 2017

Taxation of Old Order Mennonite Churches

CAO Completion depends on

discussion with AMO

A meeting with the Ministry of Municipal Affairs and Housing has been requested at the AMO Conference.

107




Updates/Notes


O- June 27, 2017 West Montrose Flooding CAO August 1st, 2017 (Committee of the Whole Meeting)

Township staff, Regional Police and the GRCA met on June 29th to discuss the recent flooding events which affected parts of West Montrose. Staff presented the report to Council on August 1st, 2017 at the Committee of the Whole Meeting.

108


By-Law Number **-2017

A By-Law to restrict the weight of vehicles passing over certain Bridges in the Township of Woolwich

Whereas Subsections 123(1) and 123(2) of the Highway Traffic Act, R.S.O. 1990, C.H.

8, as amended, provide that:

123(1): “The Minister may make regulations limiting the gross vehicle weight of any vehicle or any class thereof passing over a bridge forming part of the King’s Highway or a highway in territory without municipal organization and notice of the limit of the weights fixed by such regulation, legible printed, shall be posted up in a conspicuous place at

each end of the bridge.”

123(2): “The municipality or other authority having jurisdiction over a bridge may by By-law limit the gross vehicle weight of any vehicle or any class thereof passing over such bridge, and the requirement of sub-section (1) with respect to the posting up of notice

apply thereto.”

And Whereas the Municipal Council of the Corporation of the Township of Woolwich deems it expedient to limit the weight of vehicles passing over certain bridges in the

Township of Woolwich.

Now Therefore the Council of the Corporation of the Township of Woolwich enacts as

follows:

1. That no vehicle or combination of vehicles or any class thereof, whether empty or loaded, shall be operated over the bridges as detailed in Schedule “A” attached to this By-law.

2. That the penalties provided in Section 125 of the Highway Traffic Act, R.S.O. 1990, C.H. 8, shall apply to offenses against this By-law.

3. This By-law shall come into force and effect on the date of passage and when a

notice of the limit of weight permitted, legibly printed, has been posted in a conspicuous place at each end of the bridge.

4. That By-laws numbered 10-2016 are hereby repealed.

Passed this 22nd day of August, 2017.

____________________ Mayor ____________________ Clerk

109


By-law **-2017

A by-law to amend By-law 19-2013 being a by-law to regulate Open Air

Burns in the Township of Woolwich respecting Campfire Permits

Now Therefore the Council of The Corporation of the Township of Woolwich enacts as

follows:

1. That Section 3.1 of By-law 19-2013 passed on April 15th, 2013 be deleted and

replaced with the following:

3.1. A Campfire Permit is required if the burning consists of a small

confined fire or campfire {not to exceed 60 cm, (2 feet) in size} burning

only clean wood and is supervised at all times. Persons shall contain the

fire within the outdoor container at all times.

2. That this by-law shall come into effect on the day it is passed.

Passed, this 22nd day of August, 2017.

___________________

Mayor

___________________

Clerk

111


By-law **-2017

A by-law to provide for the Appointment of a

Fire Chief for the Township of Woolwich

(Dale Martin)

Whereas the Council of the Corporation of the Township of Woolwich wishes to appoint

a Fire Chief.

Now Therefore, the Council of the Corporation of the Township of Woolwich enacts as

follows:

1. That Dale Martin be appointed as Fire Chief effective April 3rd, 2017.

2. That By-law 87-2005 be repealed.


___________________

Mayor

___________________

Clerk

112


By-law **-2017

A by-law to provide for the Appointment of a

Deputy Fire Chief for the Township of Woolwich

(Dennis Aldous)

Whereas the Council of the Corporation of the Township of Woolwich wishes to appoint

a Deputy Fire Chief.

Now Therefore, the Council of the Corporation of the Township of Woolwich enacts as

follows:

1. That Dennis Aldous be appointed as Deputy Fire Chief effective April 24 th, 2017.

2. That By-law 67-2008 be repealed.


___________________

Mayor

___________________

Clerk

113


By-law Number **-2017

A by-law for the Appointment of a Livestock and Poultry Valuer for the

Township of Woolwich (Calvin Shantz)

Whereas section 3 (1) of the Protection of Livestock and Poultry from Dogs Act, R.S.O.

1990, Chapter L.24 (the “Act”), provides that the local municipality is liable for damages

to livestock or poultry killed or injured by dogs, but does not apply to:

1. livestock or poultry killed or injured while running at large upon a highway or

unenclosed land, or;

2. in the case of poultry, where the height of the poultry killed or injured is less than

twenty-five kilograms;

And Whereas section 5 of the Act, provides that the local municipality has the right to

recover the damages that have been paid out from the dog owner in court, and may

conduct an inquiry to determine the dog owner;

And Whereas section 8 (1) of the Act provides that the dog owner who has knowledge

that the dog has killed or injured livestock or poultry shall destroy the dog;

And Whereas section 4 (1) of the Act provides that every local municipality shall

appoint one or more persons as valuers of livestock and poultry;

And Whereas the Council of the Township of Woolwich deems it appropriate to appoint

Calvin Shantz as a Livestock and Poultry Valuer for the Township of Woolwich;

Now Therefore the Council of the Corporation of the Township of Woolwich enacts as

follows:

1. Calvin Shantz is appointed as the Livestock Valuer for the Corporation of the

Township of Woolwich.

2. By-law 23-2008 is repealed.

3. This by-law shall come into effect on the day it is passed.


___________________

Mayor

___________________

Clerk

114



(Being a By-law to exempt certain blocks from Part Lot Control Block 98 Plan 58M-592 – Paradigm (Elmira) Homes Ltd.)

Whereas by Subsection (7) of Section 50 of The Planning Act, R.S.O. 1990, c.P13 it is

provided that a municipal Council may by By-law provide that subsection (5) of said Section 50 (Part Lot Control) does not apply to land within plans or parts of plans designated in the By-law and that when the By-law is approved by the Minister said subsection (5) ceases to apply to the lands herein described: Now Therefore, the Council of the Corporation of the Township of Woolwich enacts as

follows: 1. Subsection (5) of Section 50 of The Planning Act, R.S.O. 1990, c.P13, does not apply to the

lands described as Block 98 Registered Plan 58M-592 for the said Township of Woolwich, in the Regional Municipality of Waterloo, more particularly described as Parts 1 through 8 both inclusive Reference Plan 58R-19834 provided the lot fabric is in accordance with the said Reference Plan.

This By-law shall remain in force and effect for a period of three (3) years from the date of its passing and shall expire on August 22, 2020. Passed this 22nd day of August, 2017. ______________________________ Mayor _______________________________ Clerk

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A By-Law to Confirm all Actions

and Proceedings of the Council

The Council of the Corporation of the Township of Woolwich enacts as follows:

All actions and proceedings of the Council taken at its meeting held on:

August 22nd, 2017

except those taken by By-law and those required by law to be done by resolution, are hereby

sanctioned, ratified and confirmed as though set out herein provided, however, that any member

of this Council who has dissented from any action or proceeding or has abstained from

discussion and voting thereon shall be deemed to have dissented or abstained, as the case may

be, in respect of this By-law as it applies to such action or proceeding.


Mayor

Clerk

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Council Revised Agenda Date: Tuesday, August 22, … · Council Revised Agenda Date: Tuesday,...

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