COUNCIL CHAMBERS
TOWN HALL
Welcome to the Town of Abingdon, Virginia Council Meeting. We appreciate your interest
and we encourage public participation in our meeting. Your comments are important to our
decision making process. Please note that there will be an opportunity during the meeting for
you to address the Council members when the Mayor declares the public comments open. We
do request that anyone addressing the Council, sign-up, approach the podium, identify your
first and last name and give your complete mailing address.
A. WELCOME – Mayor Craig
C. PLEDGE OF ALLIGIANCE – Al Bradley, Council member
D. PUBLIC COMMENTS – Please place your name on the sign-up sheet provided and
comments are limited to three (3) minutes per person.
E. APPROVAL OF MINUTES
F. PROCLAMATION
1. Celebration of the Constitution started by Daughters of the American Revolution –
Cindy Patterson, Vice Mayor
2. World Duchenne Awareness Day – September 7, 2019 – Derek Webb, Council
Member
G. RESOLUTION –
1. A Resolution of the Council for the Town of Abingdon regarding the Washington
County Courthouse – Mayor Wayne Craig
H. PETITIONS, PUBLIC HEARINGS AND FIRST READING OF ORDINANCES -
1. Public Hearing - First Reading of Ordinance – Pursuant to Code of Virginia, 1950,
as amended, Section 15.2-2204, consideration of an Ordinance of the Council of the
Town of Abingdon, Virginia to enact an Infrastructure Advisory Committee, Chapter
62, Streets, Sidewalks and Other Public Places, Article VI, Section 62-108 – Cameron
Bell, Counsel
2. Public Hearing - First Reading of Ordinance - Pursuant to Code of Virginia, 1950,
as amended, Section 15.2-2204 and The Code for the Town of Abingdon, Appendix
B – Zoning Ordinance – Article 25 – Amendments, Administration and Interpretation
consideration of an Ordinance of the Council of the Town of Abingdon, Virginia to
amend Zoning Ordinance, Article 18, Site Plan Review; Section 18-9 Historic District
Entrance Corridor Overlay District – Cameron Bell, Counsel
I. SECOND READINGS - None
J. CONSIDERATION OF BIDS
1. Consideration of award of contract for Creeper Trail Trestle Study – Derick Lester,
Engineering Tech. – Public Works
K. REPORTS FROM THE TOWN MANAGER / STAFF
1. Presentation regarding “The Way to Play” Premiere – Jayne Duehring, Director of
Tourism
2. Approval of the application for Certificate of Appropriateness; Marathon Realty Corp.
P.O. Box 1158, Abingdon, VA 24212: Owner. COA for approval of the Final Plat to
subdivide the property into two parcels, 1) containing 1.221± acres, 2) containing
1.461± acres. Located at the Meadows development-Lot 9, Parcel 9A and 9B. Tax Map
ID 021-8-9. – Jason Boswell, Director of Planning
3. Report on the Town’s response to Washington County regarding the zoning
determination of a “Courthouse” in B-2 General Business District – Jason Boswell,
Director of Planning
L. OLD BUSINESS - MATTERS NOT ON THE AGENDA
M. COUNCIL MEMBER REPORTS
1. Board of Zoning Appeals -
- Appointment to fill the expired term of Matthew T. Bundy, PE, who is
ineligible to serve an additional term
- Reappointment of John P. Kelly, who is eligible to serve an additional term
- Reappointment of Richard Macbeth, who is eligible to serve an additional
term
2. Sinking Spring Cemetery Committee -
- Reappointment of Mike Farris, who is eligible to serve an additional three
year term
- Reappointment of Sigrid Phillips, who is eligible to serve an additional three
year term
- Appointment to fill expired term of Wayne Miller, who is ineligible to serve
an additional term
3. Virginia Highlands Small Business Incubator
- Appointment to fill the expired term of Carolyn Kelly, who does not wish to
serve an additional term
4. Sustain Abingdon
- Appointment to fill a vacant position with term expiring in January 2021, and
eligible for reappointment for an additional term
- Appointment to fill the expired term of Tom McMullen, who is not eligible to
serve an additional term
5. Infrastructure Advisory Committee
- Appointment to fill four (4) new appointments with term(s) expiring in
September 2023, and eligible for reappointment for an additional term
6. Recreation Advisory Committee
- Appointment to fill the expired term of Scott Wilson, who is ineligible to
serve an additional term
- Appointment to fill the expired term of Jennifer Ramseyer, who is ineligible
to serve an additional term
If Council so desires, Closed Session pursuant to the Code of Virginia, 1950, as amended,
Section 2.2-3711(A)(1) for the purpose of considering applications for appointment for
position on Board of Zoning Appeals, Sinking Spring Cemetery Committee, Virginia
Highlands Small Business Incubator, Sustain Abingdon, Infrastructure Advisory
Committee and/or Recreation Advisory Committee.
O. Closed Session pursuant to §2.2-3711(A)(7) of the Code of Virginia, 1950, as amended,
for consultation with legal counsel and briefings by staff members or consultations
pertaining to actual or probable litigation where such consultation affect the negotiating or
litigation posture of the public body, specifically for the purpose of discussing EEOC letter.
– Cameron Bell, Counsel
COUNCIL CHAMBERS - MUNICIPAL BUILDING
A regular meeting of the Abingdon Town Council was held on Monday, August 5, 2019 at
6:30 pm in the Council Chambers, Municipal Building.
A. WELCOME- Mayor Craig
Members of Council Present:
C. PLEDGE OF ALLEGIANCE – Cindy Patterson, Vice Mayor
D. PUBLIC COMMENTS – Please place your name on the sign-up sheet provided and
comments are limited to three (3) minutes per person. (VIDEO 4:39 – 21:54)
Emmitt Yeary
Dickie Kiser
June 20, 2019 Work session
July 1, 2019 Regular meeting
July 18, 2019 Work session
On motion by Mr. Bradley, seconded by Mrs. Quetsch, Council approved the June
20, 2019 work session; July 1, 2019 regular meeting; and the July 18, 2019 work
session minutes as presented.
Mr. Bradley Aye
Mrs. Quetsch Aye
Mr. Webb Aye
Ms. Patterson Aye
F. RESOLUTION – (VIDEO 22:40 – 28:14)
1. Resolution of the Council for the Town of Abingdon regarding the Washington
County Courthouse – James Morani, Town Manager
James Morani, Town Manager read the Resolution setting forth that if Washington County
should decide the existing Courthouse is to be renovated, the Town will work with the County in
good faith in accordance with Town Code and Ordinances. Discussion ensued.
On motion by Mr. Bradley, seconded by Ms. Patterson, to amend the Resolution by
including this sentence to this Resolution that it is the preference on the part of the
Town Council for retaining the Courthouse in its present location.
Discussion ensued.
Mr. Bradley Aye
Mrs. Quetsch Nay
Mr. Webb Nay
Ms. Patterson Aye
Mayor Craig Nay
On motion by Mr. Webb, seconded by Mrs. Quetsch, to adopt the Resolution as
drafted.
Mr. Bradley Aye
Mrs. Quetsch Aye
Mr. Webb Aye
Ms. Patterson Aye
Mayor Craig Aye
None
Regular Meeting
1. Consideration of bids for one (1) New/Unused 20220 Kenworth T370 Chassis
with Reynolds 12’ Dump Body Truck for Wolf Creek Waste Reclamation
Facility – Sarita Moore, Director of Wastewater Operations (VIDEO 28:23 –
34:31) (1:05:47 – 1:07:30)
Chuck Banner, Finance Director/Treasurer presented that four bids for financing were
received and VML/VACO reached out to approximately twenty difference banks and provided the
Town with one that expressed an interest. Mr. Banner recommended First Bank and Trust for the
lowest interest provided with 2.75% interest rate for a five year term for $93,311.00. Mr. Banner
stated that this has been approved in the budget and to secure financing for this purchase and asked
that the Council authorize the Town Manager and Treasurer to sign the documents to proceed with
this financing for the purpose of this dump truck.
Mrs. Quetsch questioned if $93,311 was the lowest bid for the truck. Discussed ensued
with Council requesting information on how bidding was received. This matter was tabled until
the August 15, 2019 work session so that information would be available for consideration.
On motion by Mr. Bradley, seconded by Ms. Patterson, to table the consideration of
the dump truck until the August 15, 2019 work session.
The roll call vote was as follows:
Mr. Bradley Aye
Mrs. Quetsch Aye
Mr. Webb Aye
Ms. Patterson Aye
Mayor Craig Aye
J. REPORTS FROM THE TOWN MANAGER
1. Presentation regarding new bus route(s) serving Town of Abingdon by Mountain
Lynx Transit (formerly District Three Governmental Cooperative) – David
Richardson and Molly Steffey (VIDEO 34:36 – 42:38)
David Richardson and Molly Steffey provided Council with an update regarding the
establishment of the two loop systems, one serving the east part of the Town and one serving the
west part of the Town with two buses remaining to augment that service with final implementation
in the fall.
2. Presentation regarding updated funding strategy for The Meadows Sports Complex
and Infrastructure – David Rose with Davenport & Company (VIDEO 42:32 –
1:02:50)
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Regular Meeting
David Rose presented Council with an updated funding strategy for The Meadows project
and to take advantage of the recent drop in long term interest rates by authorizing Davenport &
Company to proceed with developing a competitive Request for Proposal to banking institutions
as an option to obtain long term, fixed rate debt.
On motion by Mr. Bradley, seconded by Ms. Patterson, that the Town Manager
authorize Davenport & Company to issue an RFP to secure financing for $7,500,000
of fixed rate, long term debt.
The roll call vote was as follows:
Mr. Bradley Aye
Mrs. Quetsch Aye
Mr. Webb Aye
Ms. Patterson Aye
Mayor Craig Aye
3. Consideration of request from Sustain Abingdon Committee to remove an appointed
voting member – James Morani, Town Manager (VIDEO 1:02:51 – 1:04:57)
James Morani, Town Manager advised Council that an appointee to the Sustain Abingdon
Committee has not fulfilled the attendance requirement and the Committee would like to vacate
that position at this time.
On motion by Mayor Craig, seconded by Mr. Webb, that Mr. Doane be removed
from the Sustain Abingdon Committee for the reasons set forth.
Ms. Patterson questioned whether proper notice was given regarding the
meetings. (VIDEO 1:07:34 – 1:08:08)
Mr. Bradley Aye
Mrs. Quetsch Aye
Mr. Webb Aye
Ms. Patterson Aye
Mayor Craig Aye
L. COUNCIL MEMBER REPORTS (VIDEO 1:05:13 – 1:05:37)
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Regular Meeting
Ms. Patterson reported that she has been attending her meetings as she is supposed to and
doing my job.
1. Economic Development Authority -
Appointment to fill the expired term of John Mahaffey, who is ineligible to serve
an additional term.
Appointment to fill the expired term of Laura L. Blevins, who is ineligible to
serve an additional term.
2. Sinking Spring Cemetery Committee -
Appointment to fill expired term of Wayne Miller, who is ineligible to serve an
additional term.
If Council so desires, Closed Session pursuant to the Code of Virginia, 1950, as amended,
Section 2.2-3711(A)(1) for the purpose of considering applications for appointment for
position on Economic Development Authority and/or Sinking Spring Cemetery Committee.
N. Closed Session pursuant to §2.2-3711(A)(7) of the Code of Virginia, 1950, as amended,
for consultation with legal counsel and briefings by staff members or consultations
pertaining to actual or probable litigation where such consultation affect the negotiating or
litigation posture of the public body, specifically for the purpose of discussing EEOC letter.
– Cameron Bell, Counsel
On motion by Mr. Webb, seconded by Ms. Quetsch, moved that the Abingdon
Town Council convene in closed session:
(1) pursuant to §2.2-3711(A)(7) of the Code of Virginia, 1950, as amended, for
the consultation with legal counsel and briefings by staff members or
consultants pertaining to actual or probable litigation, where such
consultation or briefing in open meeting would adversely affect the
negotiating or litigating posture of the public body, namely Berry v. Town
of Abingdon, et al; and
(2) pursuant to the Code of Virginia, 1950, as amended, Section 2.2-
3711(A)(1) for the purpose of considering applications for appointment
for position on Economic Development Authority and/or Sinking Spring
Cemetery Committee.
Mr. Bradley Aye
Mrs. Quetsch Aye
Mr. Webb Aye
Ms. Patterson Aye
Mayor Craig Aye
On motion of Ms. Patterson, seconded by Mr. Bradley, Council reconvened in open
session.
Mr. Bradley Aye
Mrs. Quetsch Aye
Mr. Webb Aye
Ms. Patterson Aye
Mayor Craig Aye
Mr. Webb moved that the Town Council certify that, in closed session just
concluded, nothing was discussed except the matter or matters (1)
specifically identified in the motion to convene in closed session and (2)
lawfully permitted to be discussed under the provisions of the Virginia
Freedom of Information Act cited in the motion.
The certification was as follows:
Mr. Bradley I so certify
Mrs. Quetsch I so certify
Mr. Webb I so certify
Ms. Patterson I so certify
Mayor Craig I so certify
On motion by Mr. Bradley, seconded by Ms. Patterson, Council appointed Robert
Trevorrow and Ernest Daniels to fill the expired terms of John Mahaffey and
Laura L. Blevins to the Economic Development Authority.
The roll call vote was as follows:
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________________________________
ARTHUR CAMBPELL ROOM – MUNICIPAL BUILDING
A work session of the Abingdon Town Council was held on Thursday, August 15, 2019 at
5:00 pm in the Arthur Campbell Room in the Municipal Building.
A. WELCOME- Mayor Craig
Mrs. Quetsch
Mr. Webb
Ms. Patterson
Mayor Craig
Ramsey White
D. NEW BUSINESS
1. Presentation from David Kalb, Ph.D., Virginia Department of Game and Inland Fisheries
regarding deer population in the Town of Abingdon (VIDEO 0:53 – 32:31)
David Kalb, Ph.D. with the Virginia Department of Game and Inland Fisheries presented to
Council information regarding the deer population within the Town limits and offered several
harvesting options, including urban archery. Dr. Kalb stated that the Town would need to amend
The Code for the Town of Abingdon, Section 50.7. Discussion ensued and Council agreed to
place this matter on the October 2019 work session for further consideration.
2. Discussion regarding Planning Commission proposed amendment to the Historic District
Entrance Corridor Overlay District – Jason Boswell, Director of Planning (VIDEO 32:32
– 52:33)
Jason Boswell, Director of Planning advised Council that the Planning Commission reviewed
and prepared two proposed drafts of the amended Historic District Entrance Corridor Overlay
District for consideration. Mr. Boswell stated that the Planning Commission recommended that
the guidelines be a separate document then the ordinance. Discussion ensued. Council consensus
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Work Session
was to ask Planning Commission for feedback on removing/relocating boundaries of the entrance
corridor overlay district including Porterfield Highway, Jonesboro Road, East Main Street, from
historic district to Porterfield Highway, and West Main Street from historic district to Thompson
Drive; include a map and include the guideline in the ordinance.
3. Discussion regarding right-of-way dedication for Green Spring Road – Matt Bolick,
Director of Public Services and Construction (VIDEO 52:34 – 56:04)
Matt Bolick, Director of Public Services and Construction informed Council that the Town
acquired property to build the road and also for temporary construction and stormwater areas
needed for detention ponds and after completion of the property the Town needs to clarify what is
needed for the street right-of-way. Basically we will dedicate Town owned property to be used
as a street to Virginia Department of Transportation to qualify for matching funds. Discussion
ensued with regard to covenants regarding access to retention basins.
4. Motion to refer the Towne Centre of Abingdon, LLC’s Proposed Zoning Text
Amendment to the Planning Commission – Cameron Bell, Counsel (VIDEO 56:07
– 1:10:07)
Cameron Bell advised Council that an email from a representative from Towne Centre of
Abingdon, LLC stating that because Washington County has requested that the Zoning
Administrator make a determination of a definition in regarding B-2, that this matter should be
tabled. Mr. Bell informed the Council that he did not feel that the matter should be “tabled”
but probably deem it “withdrawn”. Discussion ensued.
On motion of Mr. Bradley, seconded by Ms. Patterson, that Council refer
Towne Centre of Abingdon, LLC’s proposed Zoning Text Amendment to the
Planning Commission.
Mr. Webb stated that pursuant to Code of Virginia, Section 2.2-3112(A)(1), I
disqualify myself from participating in Agenda Item D – 4 “Motion to refer
the Towne Centre of Abingdon, LLC’s proposed Zoning Text Amendment” to
the Planning Commission. I am employed, as well as my wife, with K-VA-T
Food Stores, Inc., 1 Food City Circle, Abingdon, Virginia, which is an affiliated
company of the applicant, and our salaries derived from said employment may
reasonably be expected to exceed $5,000.
Cameron Bell advised Council that another email had been received stating that Towne
Centre of Abingdon, LLC has withdrawn the proposed Zoning Text Amendment. Mr. Bell
explained that Towne Centre of Abingdon, LLC paid for the Notice of Public Hearing
advertisement and the August 12, 2019 publication was printed and Jason Boswell, Director of
Planning, will announce at the Planning Commission meeting that this matter was withdrawn.
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Mr. Bradley withdrew his motion. Ms. Patterson withdrew her second.
Mayor Craig allowed Emmitt Yeary’s request to speak. Discussion ensued. Mr. Bell
stated that Washington County has requested, in a separate letter, to the Zoning Administrator
(Jason Boswell) to define “public use” as set forth in the Town’s Code of Ordinances. Mr. Bell
suggested that this matter be addressed under “Matters not on the Agenda”.
E. UNFINISHED BUSINESS
1. Consideration of bids for one (1) New/Unused 20220 Kenworth T370 Chassis with Reynolds
12’ Dump Body Truck for Wolf Creek Waste Reclamation Facility – Sarita Moore,
Director of Wastewater Operations (VIDEO 1:10:08 – 1:16:02)
Sarita Moore, Director of Wastewater Operations, clarified that the three bids were procured
via telephone for a stock truck as set forth in the Virginia Procurement Act. Ms. Moore stated
that she would like to purchase the second lowest bid as it is more suited for the specific purpose
of sewer collection and discussed details with a difference of approximately $3,000.
Chuck Banner, Director of Finance/Treasurer reviewed information presented at the August
5, 2019 Council meeting requesting authorization to finance said truck with First Bank & Trust
with an interest rate of 2.75%, semi-annual interest payments and annual payments.
On motion of Mr. Bradley, seconded by Mrs. Quetsch, that the bid from National
Auto Fleet Group (World Wide) in the amount of $93,311 be approved and financed
through First Bank & Trust.
Mr. Bradley Aye
Mrs. Quetsch Aye
Mr. Webb Aye
Ms. Patterson Aye
Mayor Craig Aye
2. Closed Session pursuant to §2.2-3711(A)(8) of the Code of Virginia, 1950, as amended,
for specific legal matters requiring the advice of counsel. (VIDEO 1:17:27 – 1:56:01)
On motion of Ms. Patterson, seconded by Mrs. Patterson, that the Abingdon Town
Council convene in closed session pursuant to §2.2-3711(A)(29) of the Code of
Virginia, 1950, as amended, for discussion of the terms or scope of the contract,
because public discussion would adversely affect our bargaining position or
negotiating strategy and §2.2-3711(A)(8) of the Code of Virginia, 1950, as amended,
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Work Session
for the purpose of a matter involving a specific legal matter requiring the advice of
counsel.
Mr. Bradley Aye
Mrs. Quetsch Aye
Mr. Webb Aye
Ms. Patterson Aye
Mayor Craig Aye
On motion of Mr. Webb, seconded by Mr. Bradley, Council reconvened in open
session.
Mr. Bradley Aye
Mrs. Quetsch Aye
Mr. Webb Aye
Ms. Patterson Aye
Mayor Craig Aye
Ms. Patterson moved that the Town Council certify that, in the closed session just
concluded, nothing was discussed except the matter or matters (1) specifically identified in
the motion to convene in closed session and (2) lawfully permitted to be discussed under
the provisions of the Virginia Freedom of Information Act cited in that motion.
The certification was as follows:
Mr. Bradley I so certify
Mrs. Quetsch I so certify
Mr. Webb I so certify
Ms. Patterson I so certify
Mayor Craig I so certify
D. MATTERS NOT ON THE AGENDA (VIDEO 1:16:04 – 1:17:23)
Discussion ensued regarding Washington County request to the Zoning Administrator (Jason
Boswell) to define “public use” as set forth in the Town’s Code of Ordinances.
F. COUNCIL MEMBER REPORTS (VIDEO 1:56:01 – 1:59:14)
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Work Session
James Morani, Town Manager updated Council regarding renewal of an agreement with
the Masonic Lodge exhibit a ladle at Retirement. Mr. Morani also an initiative for a group to
Virginia’s Great Valley Lewis and Clark Eastern Legacy Trail to bring awareness to Eastern
portion of the trail.
Mayor Craig reminded Mr. Morani to coordinate a capital improvement program retreat.
Mrs. Quetsch questioned whether the capital projects had been separated in the budget.
Mayor Craig adjourned the meeting.
________________________________
WORLD DUCHENNE AWARENESS DAY - SEPTEMBER 7, 2019
WHEREAS, Duchenne muscular dystrophy (Duchenne) is the most common fatal genetic
disorder diagnosed in childhood, affecting approximately one in every 5,000 live male births each
year.
WHEREAS, the Duchenne gene is found on the X-chromosome, it primarily affects boys;
however, it occurs across all races and cultures.
WHEREAS, Duchenne results in progressive loss of strength and is caused by a mutation
in the gene that encodes for dystrophin. Because dystrophin is absent, the muscle cells are easily
damaged. The progressive muscle weakness leads to serious medical problems, particularly issues
relating to the heart and lungs. People with Duchenne typically live into their late twenties.
WHEREAS, Duchenne can be passed from parent to child, but approximately 35% of cases
occur because of a random spontaneous mutation. In other words, it can affect anyone. Although
there are medical treatments that may help slow its progression, there is currently no cure for
Duchenne.
WHEREAS, because it is a rare disease, one of our greatest tools in the fight to end
Duchenne is raising awareness.
WHEREAS, on September 7, 2019 the fifth World Duchenne Awareness Day will take
place. Duchenne organizations around the world will raise awareness for all people living with
Duchenne muscular dystrophy.
NOW, THEREFORE I, J. Wayne Craig, Mayor for the Town of Abingdon, do hereby
proclaim September 7, 2019: World Duchenne Awareness Day in the Town of Abingdon and
encourage the residents of the Town of Abingdon to increase their understanding and awareness
of Duchenne muscular dystrophy.
A RESOLUTION OF THE COUNCIL FOR THE TOWN OF ABINGDON
REGARDING THE WASHINGTON COUNTY COURTHOUSE
WHEREAS, the Washington County governing body caused a referendum to be placed on
the November 5, 2019 ballot; and
WHEREAS, the question to be determined by the voters is “Shall the courthouse be
removed to 300 Towne Centre Drive, and shall the Board of Supervisors be permitted to
spend $30 million for purchase and renovation expenses therefor?”; and
WHEREAS, 300 Towne Centre Drive is generally known as the former Kmart site; and
WHEREAS, if the existing courthouse is moved to the former Kmart site, then traffic to
access the moved courthouse will result in additional traffic along Cummings Street, which is
already a very congested roadway; and
WHEREAS, a recent traffic study commissioned by the Town of Abingdon indicates that
two additional lanes will be required at the Cummings Street / Cook Street intersection when The
Meadows Development is completed; and
WHEREAS, funding is not currently available for the additional two lanes; and
WHEREAS, Washington County has not included the funds for this roadway improvement
in its $30,000,000 courthouse estimate; and
WHEREAS, the two additional lanes of roadway are estimated to cost between $2 million
and $3 million; and
WHEREAS, the extension of Cook Street, which is included in the Town’s Comprehensive
Plan as well as a recent VDOT frontage road study, will need to be considered in conjunction with
the development of the property and will increase the cost of the project; and
WHEREAS, a courthouse at the former Kmart site will be inconsistent with the land use
plan contained in the Town’s Comprehensive Plan; and
WHEREAS, the former Kmart site is in a commercial zoning district (B-2), where a
courthouse is not a permitted use; and
WHEREAS, traffic flows freely at the existing courthouse; and
WHEREAS, Washington County has received a Needs Assessment report from Thompson
& Litton, which includes an option for full renovation and expansion of the existing courthouse
facilities at an estimated cost less than the option contained in the referendum; and
WHEREAS, the Town of Abingdon has pledged by Resolution to work cooperatively with
Washington County if it chooses to renovate the existing courthouse and construct parking
facilities; and
WHEREAS, there are no land use concerns related to the renovation and expansion of the
existing courthouse facilities; and
WHEREAS, relocation of the courthouse from its current location will have a negative
economic impact on historic downtown and erode property values in the Town of Abingdon and
Washington County; and
NOW THEREFORE, BE IT HEREBY RESOLVED that the Town Council of Abingdon,
Virginia opposes the relocation of the Washington County Courthouse to the former Kmart site
and supports renovation and expansion of the existing courthouse facilities.
TOWN OF ABINGDON, VIRGINIA
Town Manager
The undersigned Clerk of the Town of Abingdon, Virginia (the “Town”) hereby certifies that the
foregoing constitutes a true and correct copy of a resolution duly adopted at a meeting of the
Council held on September 3, 2019. I hereby further certify that such meeting was a regularly
scheduled meeting and that, during the consideration of the foregoing resolution a quorum was
present. I further certify that the minutes of such meeting reflect the attendance of the members
and the voting on the foregoing resolution was as follows:
Member Attendance Vote
Al Bradley Yes
Donna Quetsch Yes
Derek Webb Yes
WITNESS my hand and seal of the Town of Abingdon as of September 3, 2019.
(SEAL)_____________________________
133 W MAIN ST. 133 W MAIN ST.Address:Address:
60198516019851Account: Account:
Sales Rep
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AN ORDINANCE OF THE COUNCIL
FOR THE TOWN OF ABINGDON, VIRGINIA
TO ENACT AN INFRASTRUCTURE ADVISORY COMMITTEE
WHEREAS, pursuant to §15.2-1411 of the Code of Virginia, 1950, as amended, a
governing body of any locality may appoint such advisory boards, committees, and commissions
as it deems necessary to advise the governing body with regard to any matter of concern to the
locality;
WHEREAS, the purpose of this Ordinance is establish an Infrastructure Advisory
Committee to advise Town Council upon issues pertaining to its infrastructure;
WHEREAS, the Infrastructure Advisory Committee shall have the following powers and
duties:
A. Consider matters regarding the Town’s infrastructure, including, but not limited to
streets, sidewalks, storm sewer systems, sanitary sewer systems, pumping stations, wastewater
treatment, and traffic control;
B. To make recommendations to the Town Council for actions regarding
infrastructure, including but not limited to specific expenditures; and
WHEREAS, the Infrastructure Advisory Committee shall consist of one Council member
appointed by the Town Council to serve terms coincident with their terms as members of the Town
Council, the Town Manager, the Public Works Director and four citizens appointed by Town
Council to serve two-year terms;
WHEREAS, the committee shall within a reasonable time after appointment, conduct an
organizational meeting to elect a chairman and secretary. The secretary shall cause a record to be
kept of all proceedings, resolutions, findings and actions taken by the committee. The committee's
records shall be filed with the Town Clerk;
WHEREAS, the committee shall meet at regular intervals established by the committee.
WHEREAS, Council members appointed to the Infrastructure Advisory Committee shall
succeed themselves no more than two times.
NOW THEREFORE BE IT ORDAINED by the council of the Town of Abingdon that
the Infrastructure Advisory Committee be created pursuant to this Ordinance; and
BE IT FURTHER ORDAINED that this Ordinance of adoption of a Infrastructure
Advisory Committee shall take effect on ____ day of _____, 2019.
CERTIFICATE
Pursuant to Section 2-100 of the Code of the Town of Abingdon, I hereby certify that I
have reviewed the foregoing proposed ordinance to enact the Ordinance of the Town of
Abingdon to reflect the foregoing establishment and find it to be in correct form this ______ day
of _______, 2019.
This ordinance was adopted on _____________, 2019 to take effect on ____________,
2019.
Town of Abingdon
The undersigned clerk of the Town of Abingdon, Virginia (the “Town”), hereby certifies
that the foregoing constitutes a true and correct copy of an ordinance duly adopted at a meeting
of the Council held on _____________, 2019. I hereby further certify that such meeting was a
regularly scheduled meeting and that, during the consideration of the foregoing ordinance, a
quorum was present. I further certify that the minutes of such meeting reflect the attendance
of the members and the voting on the foregoing ordinance was as follows:
MEMBERS ATENDANCE VOTE
Wayne Craig, Mayor
Al Bradley
Donna Quetsch
Derek Webb
______________.
133 W MAIN ST. 133 W MAIN ST.Address:Address:
60198516019851Account: Account:
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Abingdon: 1083662-1
Section 18-9. - Historic district entrance corridor overlay district.
18-9-1. Intent. In accordance with the Town of Abingdon Virginia Comprehensive Plan
adopted in December 2000, the Abingdon Historic District Entrance Corridor Overlay
District is hereby created. The purpose of this district is: to achieve a balanced land use
pattern that retains Abingdon's small town character while accommodating quality
growth in a planned manner; insure that future business and employment centers do not
adversely affect or overburden the public facilities, environment or existing town
character of Abingdon; to protect and enhance Abingdon's attractiveness; protect
Abingdon's scenic, historic, architectural and cultural resources; support and stimulate
development which is appropriate and complimentary to the numerous properties of
historic, architectural and cultural significance throughout the town; protect and enhance
the architectural and scenic character of significant access routes to the town's historic
areas, promote orderly and attractive development along these significant access routes
and ensure that development within this district is compatible with these resources
through architectural control of development.
Section 18-9-2. Area created, boundaries. In order to execute the intent of this article,
there is hereby created an entrance corridor overlay district:
(a) The boundaries of the entrance corridor overlay district shall be the boundaries of the
office and business zoning districts and limited industrial districts (B-l, B-2, B-3, M-l and
O&I), as they are found on the following streets of the town:
East Main Street, from historic district to Thompson Drive.
West Main Street, from historic district to Porterfield Highway.
Cummings Street, from Interstate 81 to historic district.
Whites Mill Road, from historic District to corporate limits.
Russell Road [full length].
Valley Street and Waldon Road, from historic district to East c/l.
Jonesboro Road, from W. Main to corporate limits.
Porterfield Highway, from Main Street to north corporate limits.
Green Springs Road, from historic district to Cummings Street.
Abingdon: 1083662-1
Hillman Highway, from Main to Old Eleven Drive.
Baugh Lane [full length].
Wyndale Road [full length].
Deadmore Street, from Main to A Street.
Thompson Drive [full length].
Court Street, from Valley Street to Interstate Route I-81.
18-9-3. Permitted uses. A building and/or land shall be used for the following purposes:
(a) Unless otherwise specified herein, uses which are permitted in the underlying districts
shall be permitted in the EC district.
18-9-4. Special uses. A building and/or land may be used for the purposes, subject to the
issuance of a special use permit, as authorized in section 17-3.
(a) Uses permitted with a special use permit in the underlying districts, shall be permitted
with a special use permit in the EC district.
(b) When otherwise permitted in the underlying district, any newly constructed building
intended to be occupied with greater than 50,000 square feet of floor area devoted to
retail use shall require a special use permit in the EC district. (Amd. of 7-7-03)
18-9-5. Area and bulk regulations. Uses, buildings and structures shall be subject to
regulations for lot area, lot width, street frontage, setback, height, yards, parking and
signs applicable in the underlying districts in which they are located.
18-9-6. Certificate of appropriateness required to erect, construct, reconstruct, alter,
restore, move or demolish a building.
a. Certificates of appropriateness. No building or structure within the Historic District
Entrance Corridor Overlay District may be demolished or moved in whole or in part, nor
may any architectural features of said building or structure which are subject to public
view from any public street, right-of-way or place be altered in any way that affects the
external appearance of the building or structure without (i) prior approval of an
application to the Planning Commission ("Commission") hereinafter created, and (ii) the
Commission’s issuance of a certificate of appropriateness. Neither shall any building or
structure hereafter be erected, constructed, reconstructed, altered, restored, moved or
demolished within the Historic District Entrance Corridor Overlay District without the
same prior approval and issuance of a certificate of appropriateness.
b. Routine maintenance and minor action exclusion. Upon written application, the zoning
administrator of the Town of Abingdon (the "administrator") may determine that certain
minor actions involving buildings and structures within the Historic District Entrance
Corridor Overlay District will have no permanent effect on the character of the district,
and, by written waivers issued to the parties wishing to take the minor actions, exempt
them from review by the Commission. Such minor actions shall be limited to those listed
in the design review guidelines described in section 18-9-11 below under the topic
heading "routine maintenance and repair of buildings and other minor actions". Each
application for waiver must be on the form provided by the office of the administrator
and documented by appropriate samples of the materials and colors to be used in taking
the minor actions. With respect to each waiver issued hereunder, the administrator shall
see to it through the town's inspection department that the work performed and materials
employed comply with the terms of the particular waiver. Provided, however:
(i) If the administrator is uncertain about his authority to grant a waiver or if the
administrator and the applicant cannot agree on changes in any application for waiver,
the application shall be referred to the Commission at its next regularly scheduled
meeting for a decision on the question, which decision shall be final;
(ii) If the administrator denies an application for a waiver, the applicant may appeal the
administrator's decision to the Commission, in which case the Commission’s decision
shall be final; and
(iii) If a waiver is issued and the work is commenced but in the opinion of the
administrator the work does not qualify for a waiver the administrator shall order that
the work be stopped until the applicant secures a certificate of appropriateness pursuant
to section 18-9-6 (a). In any such case the applicant may appeal to the Commission,
whose decision on the question shall be final.
The administrator shall provide the Commission with a copy of each application for a
waiver at the Commission's regularly scheduled meeting next following the date the
application was received.
c. Work undertaken without authorization. In addition to the sanctions provided in article
24, section 24-2 of this ordinance and any other remedy available at law or in equity, the
administrator shall issue a stop work order if any work subject to this section is started
without authorization by either the Commission or the administrator, as provided above.
Abingdon: 1083662-1
Any such stop work order shall (i) remain in effect until the party proposing to do the
work secures appropriate authorization; and, (ii) be subject to the right of such party to
appeal the action of the administrator to the Commission.
d. No building permit shall be issued involving construction or exterior modifications to a
building until a certificate of appropriateness or waiver has been issued in accordance
with section 18-9-6 for improvements subject to such building permit.
e. No site plan shall be approved until a certificate of appropriateness or waiver has been
issued in accordance with section 18-9-6 for all buildings and improvements shown
thereon.
f. No changes shall be made to the exterior color or colors of a building or sign until a
certificate of appropriateness or waiver has been issued in accordance with section 18-9-6
for such color changes.
18-9-7. Administration. The planning commission shall be responsible for the issuance of
certificates of appropriateness as required by this article. Application for a certificate of
appropriateness shall be filed with the zoning administrator. Materials submitted shall
include a preliminary site plan, landscaping plan, elevations of all buildings, facades
visible from public streets, samples of proposed building materials, lighting plan and
details and scale drawings of proposed signage to include materials, colors and proposed
lighting. Architectural and landscaping plans should include elevations and renderings
that depict colors, materials and designs. The planning commission shall review the
application and, if approved, shall issue a certificate of appropriateness, with or without
conditions, together with any modifications deemed necessary to ensure compliance with
this section. Failure of the planning commission to act within 60 days from the date of
application shall constitute approval of the application.
In making its determinations, the planning commission may consider any architectural
feature which influences appearance, such as, but not limited to motif and style, color,
texture and materials, configuration, orientation, mass, shape, height and location of
buildings, location and configuration of parking areas, landscaping and buffering. The
zoning administrator and/or the town manager or their designees shall approve signs.
In case of a building or use for which a special use permit is required, issuance of a
certificate of appropriateness by the planning commission shall be required as set forth in
this article. Such certificate of appropriateness shall be advisory to the town council, and
shall be construed to be a part of the planning commission's recommendation to the
council on the special use permit. The town council may attach such conditions or modify
the certificate of appropriateness, as it deems necessary in conjunction with its action on
the special use permit.
Abingdon: 1083662-1
Section 18-9-8 Matters to be considered in acting on the appropriateness of the
erection, construction, reconstruction, alteration, restoration, moving or demolition
of a building or structure.
Section 18-9-9. Role of design review guidelines. In reviewing each project the Planning
Commission must follow the suggestions and requirements of the design review
guidelines, as such document now exists and may hereafter be revised and amended by
the Commission. Provided, by either a six-to-one or unanimous vote the Commission may
elect to disregard any guideline it considers unimportant or inappropriate to a particular
project.
18-9-10. Review of design review guidelines. The Commission shall periodically review
the design review guidelines in the context of the experience gained since the last review
of that kind and make all such revisions that seem, in their judgment, to be necessary or
advisable.
18-9-11. Matters the Commission shall and shall not consider. The Commission shall not
consider interior arrangement of the building or structure or features not subject to view
from a public street, right of way or place. In addition to those specified in the design
review guidelines, the Commission shall consider the following matters in passing on the
appropriateness of a particular project:
(a) Landscaping.
(1) Landscaping shall be used to soften the visual impact of development and enhance the
appearance of the area.
(2) Landscaping shall be sufficient to soften the visual effects of parking lots, reduce the
effective visual mass of large buildings, and provide screening between the development,
the street and surrounding lots.
(3) Landscape buffers, shall be provided adjacent to public streets of sufficient size to
permit street trees and plantings to be installed to reduce the visibility into parking lots.
(4) Landscaping shall be compatible with landscaping on adjacent properties.
(5) Landscaping shall be of a high quality and designed in a professional manner.
(b) Signage. In addition to the limitations on the numbers and sizes of signs imposed
under article 21 of this ordinance are the following:
(1) Each parcel shall have an overall sign plan which reflects a consistent style and
specifies the size(s), and color scheme for proposed signage.
(2) Materials used in signs and their support structures should reflect the building served
by the sign.
Abingdon: 1083662-1
(3) Sign colors should be harmonious with the building which they serve.
(c) Architecture and General Building Characteristics: The following recommendations
are provided for architectural styles and general building characteristics:
(1) Materials, colors and general style of buildings within a development should be
coordinated.
(2) Heating and air conditioning units, ventilation units, and mechanical equipment shall
be screened from view from public streets.
(3) Loading docks, trash containers, mechanical equipment and any sites for storage
facilities shall be screened from view from public streets.
(4) The effective visual mass of large buildings should be reduced by variations in roof
line, building angles, dimension, relief, color, architectural detailing and landscaping.
(d) Design guidelines.
(1) New buildings or exterior alterations to existing structures should include one or a
combination of the following materials/methods of construction:
(2) Wood frame, (or fiber cement board), with brick, stone, or concrete foundations; brick
construction or brick facing; finished concrete block; roof materials of standing seam
metal, asphalt shingle, and rubber membrane/parapet for flat roof forms.
(3) Windows should be used to provide interest and surface variations on building
elevations. Blank building walls are discouraged for most commercial applications.
(4) The design of gas station canopies, building canopies and other accessory structures
should be compatible with the scale, color, materials, and detail of the buildings they
serve.
(5) Site walls and retaining walls should be comprised of brick, or concrete; brick facing
on a concrete or concrete masonry unit wall. The use of segmental/modular concrete
block is discouraged. Site walls should be considered as part of site terracing in
increments; site walls out of proportion with building foundations or the human figure are
discouraged.
(6) Roof forms may be single gable, cross gable, gambrel, hip, parapet, or flat forms.
Mansard roof forms are not recommended on modern-styled buildings.
(7) Site materials shall be limited to local stone, asphalt, concrete, and exposed aggregate
concrete.
(8) Façade colors preferably shall be of low reflectance white, earth tone, muted,
subtle, or neutral colors. Building trim may feature brighter colors as an accent
Abingdon: 1083662-1
material. The use of high-intensity, metallic, fluorescent, day glow, or neon colors
are discouraged.
(9) Trademark buildings and related features including signs shall be modified to meet
these design standards.
(10) Routine maintenance and repair of buildings and other minor actions. The following
minor actions involving buildings and structures within the Historic District Entrance
Corridor Overlay District, which will have no permanent effect on the character of the
district, shall by written waiver be exempt from review by the Commission.
(a) Repainting in a paint scheme that duplicates the existing paint colors.
(b) Replacement of windows that duplicate the existing windows.
(c) Relocation of heating and cooling systems on the property provided they be
screened per the Design Guidelines.
(d) Addition or deletion of awnings, temporary canopies, window air conditioners
or similar appurtenances.
(e) Exterior alterations to existing structures not visible from a public street, right
of way or determined by the administrator to have no permanent effect on the
character of the district.
(f) Replacement of roof using materials that replicate existing materials.
(e) Site planning. In addition to the requirements of section 18-2 et seq., the following
standards are required in the entrance corridor overlay district:
(1) Parking lot layouts shall respond to the topographic characteristics of the site.
(2) the number of access points to parking lots from a street will be minimized and shall
relate to other existing curb cuts whenever possible.
(3) Parking lots will be interconnected on adjacent parcels whenever possible.
(4) Small, landscaped and interconnected parking lots, rather than large, central parking
lots shall be encouraged.
(5) Parking lots shall not dominate the image of a site.
(6) Where sidewalks exist adjacent to individual project sites pedestrian access from the
sidewalk into individual project sites as well as within sites and between sites shall be
provided.
(7) The planning commission is permitted to reduce the parking space requirement when
the interests of the town are better served.
Abingdon: 1083662-1
(f) Lighting.
(1) Lighting should be in keeping with the design of the complex.
(2) Lighting should be of uniform style for each project site.
(3) Lighting should be contained within the site and designed to limit spillover to streets
and adjacent properties and to minimize the amount of light that is directed to the sky.
(4) Light poles shall not exceed 24 feet in height.
(g) Temporary, mobile and modular structures. No temporary, mobile or modular
structure may be placed or used in this zoning district, with the exception that temporary
structures may be placed upon property within this district by contractors for their use
during development and construction upon property within this district.
18-9-12. Appeals. Appeals may be taken from any action or decision of the zoning
administrator and planning commission granting or refusing to grant a certificate of
appropriateness, pursuant to the provisions of this article. Appeals shall be taken to the
town council within 30 days of the action taken by the planning commission appeal shall
be made by letter addressed to the town manager noting the particular action being
appealed. Any owner or other party aggrieved by the decision of the town council shall
have the right to appeal to the Circuit Court of Washington County within 30 days of the
action taken by the town council.
Council Request - Trestle Study Contract
Page 1 of 1
PHONE: 276-628-3167 FAX: 276-628-9986
Item Description: Award Contract for Creeper Trail Trestle Study
Objective: Seeking Council approval to delegate authority to Town Manager to award a contract to
Mattern & Craig for the structural study of trestle bridges along the Virginia Creeper Trial.
Procurement Process: On Monday June 24, 2019 the Virginia Creeper Trail – Trestle Engineering
Study Request for Proposal (RFP) was advertised in both Bristol Herald Courier and eVA. The full
RFP was sent directly to several local firms that Town staff believed to be capable of the desired
services. Per eVA, this RFP was advertised to 2,043 individual vendors. Nineteen (19) firms requested
the full RFP and seven (7) firms submitted proposals by the deadline of 2:00pm Friday July 19, 2019.
A selection committee consisting of Kevin Worley (Park & Rec Director), Matt Bolick (Public Works
Director), Tyler Vencill (Town Engineer), Derek Webb (Council Member), and myself reviewed and
scrored all submitted proposal based on the evaluation criteria outlined in the RFP. This selection
committee interviewed the three (3) highest ranked firms and deemed Mattern & Craig the most
qualified and advantageous to the Town’s desired services.
Contract: Town staff desires to enter into a standard EJCDC contract for professional services, not to
exceed twenty five thousand dollars ($25,000), with Mattern & Craig to preform structural studies on
six (6) of the trestle bridges along the Virginia Creeper Trial. Staff plans to utilize the full amount of
the contract in hopes that more than six (6) studies can be completed.
If you have any questions or need additional information, please contact me.
Sincerely,
Public Works, Engineering Tech.
R F P - C r e e p e r T r e s t l e S t u d y P a g e 1 | 6
Town of Abingdon Virginia
Proposal Release Date: Monday June 24th, 2019
Proposal Due Date: 2:00pm on Friday July 19th, 2019
Postal Return Address:
Courier Delivery Address:
Derick Lester Engineering Tech. Town of Abingdon
133 West Main Street Abingdon, Virginia 24212
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TABLE OF CONTENTS Page
4. Project Schedule ………………………………………………………………………………………………………………………………… 3
5. Contract Award ………………………………………………………………………………………………………………………………….. 4
11. Submissions & Deadlines ………………………………………………………………………………………………………………… 5-6
12. Attachments …………………………………………………………………………………………………………………………………NONE
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BACKGROUND What is now known as the Virginia Creeper Trail, started as the Virginia-Carolina Railroad, and was constructed between the late 1800’s and early 1900’s. The railroad operated until 1977, when the rails were removed, and the rail right-of- way became a National Recreation Trail. The Virginia Creeper Trail is now a 34.3 mile rail-to-recreation trail that extends from Abingdon to White Top, Virginia, 16 miles of this trail is managed by the Town of Abingdon VA (portion between Abingdon and Damascus, VA). The grades and easy access make the Creeper Trail a destination for hikers, bicyclists and horse enthusiasts. PROJECT DESCRIPTION The Town is requesting proposals from qualified firms to study and evaluate bridges #1 through (and including) #6 in the Abingdon managed area. The bridges spans vary from 247 ft. to 487 ft. Structures are primarily wood trestles, but some steel elements are used on longer spans. Some structures were renovated as recently as 2014. The Town will make available all on-file drawings and report materials for the trail structures. A previous condition assessment study was conducted in 2001, and that information is available to respondents to this RFP. SCOPE OF WORK The selected firm shall preform structural studies on all six (6) bridges. The inspections do not require removal of parts of the existing structure for observation of conditions. Firms should use appropriate equipment to visually access difficult areas of the structures. However, the reported findings are understood to be a ‘high level’ review and thus report only on observable conditions. The Town will allow access to the sites with light motor-vehicles for inspections purposes. Findings shall be provided to the Owner electronically and in a bound Preliminary Engineering Report that provides the following information as a minimum:
Executive summary of the report content
Structure description including unusual structural features with photographic representations
Discussion of bridge deficiencies with priority ranking
Written description of possible remediation techniques
Consideration of maintenance and life-cycle conditions
Rough-order-magnitude cost estimate The report shall include a spreadsheet summary of all structures along with rankings of severity of damage, cost ranking and/or other criteria thought pertinent by the Town of Abingdon VA and Structural Engineer. PROJECT SCHEDULE The Town would like to award a contract with the selected firm in mid-August and have the completed reports of all six (6) trestles submitted back to the Town no later than Monday, December 2nd, 2019.
R F P - C r e e p e r T r e s t l e S t u d y P a g e 4 | 6
CONTRACT AWARD The Town and the selected frim will use a professional services EJCDC contract with a not-to-exceed fee agreement based on the final negotiations. No renewal claus will be avaiable as this one contract will run the duration of the project. FUNDING Funding for the requested professional services will be from the general fund revenues of the Town of Abingdon. The Town staff will work with the consultant in providing necessary background information and records that may be needed in the preparation of the Preliminary Engineering Report. MINIMUM REQUIRMENTS The selected firm shall have expertise, labor and resources with experience in evaluating similar existing bridge structures and reporting conditions and causes, cost estimates, probable solutions and other pertinent information. The firm shall employ a licensed engineer with structural experience to evaluate each structure. SELECTION PROCESS In accordance with Section 2.2-4302 of the Code of Virginia, and Chapter 2, Article V, Section 2-191 of the Abingdon Municipal Code, the Town will choose a firm through competitive negotiation. In order of preference, two or more offeror’s whose professional qualification and proposed services are deemed most in line with the Town’s needs. Negotiations shall then be conducted beginning with the offeror ranked first. If a contract satisfactory and advantageous to the Town can be negotiated at a price considered fair and reasonable, the award shall be made to that offeror. Otherwise, negotiations with the offeror ranked first shall be formally terminated and negotiations with the offeror ranked second, and so on, shall be undertaken until a fair and reasonable price is agreed upon. Should the Town determine in writing and in its sole discretion that only one offeror is fully qualified or that one offeror is clearly more highly qualified and suitable than the others under consideration, a contract may be negotiated and awarded to that offeror. The Town will utilize a selection committee to review all proposals. Members of that committee may check references as
appropriate in evaluating qualifications of responding firms. The selection committee will make its recommendation to
the Town Council for final approval.
EVALUATION CRITERIA
The following criteria will be used to evaluate proposals. The percentage listed in parenthesis is the weight that each selection criteria will have in the evaluation of the proposals.
Qualifications and experience of the firm relative to this type of work (20%)
Expertise of key personnel assigned (20%)
Effectiveness of performance in previous related work (15%)
Technical and staffing capabilities to carry out the work (15%)
Solid understanding of the project scope (10%)
Appropriate project approach/strategy to address the scope of the project (10%)
Intangibles (10%)
R F P - C r e e p e r T r e s t l e S t u d y P a g e 5 | 6
PRE-PROPOSAL CONFERENCE N/A SUBMISSIONS AND DEADLINES Fully responsive proposals will contain the following information in GSA Form SF330: 1. The qualifications and/or brief history of the firm and the key personnel who will be involved in the work, specifically
the individuals that would be named as the Project Manager and Principal-in-Charge for the duration of the work. 2. An indication of your understanding of the work needed and expertise required. 3. Brief description of past experience in similar work. 4. The name, address, and phone number of three to five current contacts for whom you have performed similar
services. 5. Your firm’s ability to respond if you are selected for this work. 6. Detailed schedule for the professional services required for this contract. Include a work plan indicating staff members
and the number of man-hours expected for each phase of the design process. 7. Why your firm wants to perform this service for Abingdon and why your firm would be best for this work. You may also include other information, which you believe would assist the Town in determining the appropriateness of your firm for this work; however, the Town requests that proposals do not contain information not directly beneficial to this project. For consideration, five (5) hard copies and one (1) electronic copy of the PROPOSALS must be received no later than 2:00 p.m., Friday July 19th, 2019. The submittals are to be marked on the outside “Virginia Creeper Trail – Trestle Engineering Study”. Mailed submissions must be received by the deadline and addressed to:
Derick Lester Engineering Tech. Town of Abingdon
P. O. Box 789 Abingdon, Virginia 24212-0789
Courier delivered must be received by the deadline and addressed to:
Derick Lester Engineering Tech. Town of Abingdon
133 West Main Street Abingdon, Virginia 24212
Questions concerning the proposal can be directed to Derick Lester by using the contact information below, and shall be
received no later than July 5th, 2019. Any questions received after July 5th may not be answered in fairness to other
proposers.
Phone (276)-628-3167
Email: dlester@abingdon-va.gov
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Proposals received after the stated deadline will not be accepted. After the PROPOSALS are reviewed, the Town may meet
with the firm or firms they deem best qualified for a more detailed discussion of the project. The Town reserves the right
to reject any and all proposals for any reason.
This Request for Proposal does not commit the Town to pay any costs incurred by the individuals or firms in the
preparation and submission of the proposal. The Town of Abingdon reserves the right to reject any or all proposals at any
time without penalty.
The Town of Abingdon is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.
PLANNING DEPARTMENT Memorandum
DATE: 8/27/19 TO: TOWN COUNCIL FROM: Jason C. Boswell, Director of Planning RE: 8/26/19 Planning Commission Meeting update
The results of the 8/26/19 Planning Commission meeting are as follows:
Proposed Zoning, Appendix B - Zoning Ordinance Amendment: Consideration of an amendment to the
Zoning Ordinance, Article 18, Site Plan Review; Section 18-9 Historic District Entrance Corridor Overlay
District. The Planning Commission unanimously approved the proposed amendment to the Historic District
Entrance Corridor Overlay District as presented.
Application for Certificate of Appropriateness; Marathon Realty Corp. P.O. Box 1158, Abingdon, VA
24212: Owner. COA for approval of the Final Plat to subdivide the property into two parcels, 1) containing
1.221± acres, 2) containing 1.461± acres. Located at the Meadows development-Lot 9, Parcel 9A and 9B.
Tax Map ID (021-8-9). The Planning Commission unanimously approved the final plat for The Meadows Lot
9 as presented.
Application for Certificate of Appropriateness; Marathon Realty Corp. P.O. Box 1158, Abingdon, VA
24212: Owner. COA for approval of the Preliminary Plat Review for Washington Crossings to subdivide the
property into two parcels, 1) containing 8.32± acres, 2) containing 3.22± acres. Located at Cummings Street.
Tax Map ID (105A-2-16). The Planning Commission unanimously approved the preliminary plat for the
Washington Crossings subdivision as presented.
A motion was made to remove Section 17-4. Uses not provided for from Article 17.-General Provisions. This
section is interpreted to be in conflict with state statute § 15.2-2286 (7).
DATE COMMITTEES WILLING TO SERVE ON NAME ADDRESS
6/2/2015 Planning Commission Michael Weaver 610 Colonial Road SW
6/4/2015 Planning Commission, or all others John Honeycutt 466 Court Street Abingdon
6/19/2015 Planning Commission Sue Ann Morris 278 Henderson Court
6/24/2015 Planning Commission Mark Goodman 305 Bogey Drive
6/26/2015 Planning Commission Doug Ellis 135 Longview Drive
7/22/2015 Sustain Abingdon Sherri Leab 16088 Majestic Dr., Bristol Works in Abingdon
7/30/2015 Sustain Abingdon Tom McMullen 267 Whites Mill Road
7/31/2015 Sustain Abingdon Tim Wade 14629 Branch Street
8/28/2015 HPRB James Bunn II 153 Valley Street NE
8/25/2015 HPRB Doug Covington Works in Abingdon
8/30/2015 Planning Commission Evie J. Hunt 22638 Remington Dr. Works in Abingdon
9/1/2015 Planning Commission, BZA Kenny Shuman 164 West Valley Street
9/1/2015 HPRB Franklin D. Brown 219 Buckingham Court
9/7/2015 Planning Commission Joe Levine 350 Green Spring Road
9/7/2015 Planning Commission, BBCA,BZA,EDA,HPRB,Sustain
9/9/2015 Tree Commission Chris Sullivan 172 Country Club Drive
9/14/2015 Sustain Abingdon Barbara Williamson 499 Nicholas Street SE
9/14/2015 BBCA, BZA,HPRB,Muster
9/14/2015 Sustain Abingdon Tracy Underwood 16316 Granda Pl.
9/15/2015 Sustain Abingdon Thomas Keys 100 Trailview Drive
9/21/2015 Fairview Mark Hagy 790 Falcon Drive
10/13/2015 Redevelopment & Housing Mike Rush 610 Colonial Road SW
10/23/2015 Sinking Springs CemeteryCommittee Michael Farris 15326 Greenway Rd Meadowview, Town Business
11/21/2015 Fairview Michael Hagy 322 Morningside Lane
10/16/2015 Sinking Springs CemeteryCommittee Sigrid Phillips 445 Circle Drive
5/5/2016 Planning Commission or HPRB Jayne Duehring 128 Crestview Drive
6/6/2016 HPRB Byrum Geisler 228 East Main Street
8/1/2016 EDA, HPRB, Sustain Abingdon, VA. Highlands Small
Bus, Incub.
Chase Mitchell 829 Taylor St., Bristol,TN Works at WKM
8/12/2016 HPRB, Muster Ground Justin Gobble 22175 Twin Oaks Rd. E&H Student
8/18/2016 EDA, Planning Commisson, TAC Kathleen Bundy 19349 Old Jonesboro Road, Works at Barter
8/19/2016 Muster Grounds, Tree Commission, Incubator, EDA Tarn Rosenbaum 180 Crestview Drive
8/18/2016 Sustain Abingdon, BZA, HPRB, Planning Commission Bradley Conkle 29085 Hart Run Drive
8/26/2016 BZA John Kelly 215 Longview Drive Abingdon
8/29/2016 EDA, Planning Commission Shana Carrico 368 Beverly Drive Abingdon
8/30/2016 EDA James Turner 325 Morningside Lane, NE, Abingdon
9/5/2016 BZA,EDA,Tree
Commission, VA. Highlands Small Bus. Incubator
Edward Morgan 259 Bradley Street, Abingdon
Willing to serve on any and all committies Rich Macbeth 1139 Panorama Drive Abingdon
11/3/2016 Sustain Abingdon Gina Patrick 26481 Watauga Road Works at ASD
11/17/2016 Sustain Abingdon, Tree commission Melissa Kalb 1151 Panorama Dr.
1/12/2017 EDA, HPRB, Planning, Sustain Abingdon, TAC,
VHSBI
1/23/2017 HPRB Kristi Hartshorn 356 Augusta Drive
1/23/2017 HPRB, Planning Commission (updated 3-7- 17) Stephen C. Jett 333 Court Street, NE
1/23/2017 EDA, HPRB, Planning, Tree Commission Carr Blankenship, III 861 Barclay Drive
3/13/2017 TAC Adie Lee P O Box 867
3/29/2017 Planning Commission Leslie Bradley 143 Stonewall Heights
4/1/2017 Planning Commission Link Elmore 520 Court Street
4/1/2017 Planning Commission Scott N. Wilson 430 Baugh Lane
4/18/2017 TAC Katye A. Blankenship P O Box 365
5/2/2017 TAC Kathy Shearer P O Box 117, Emory, VA
5/11/2017 TAC Lisa Kestner Quigley 6434 Clinch Mtn Road (Bus. Owner)
5/18/2017 Planning Commission Ramsey White 125 W Valley Street
6/7/2017 TAC Kalonn G. Roberts 241 Whispering Woods Drive
6/15/2017 EDA; Planning; RAC; TAC Muhammad Hasham 21205 Vances Mill Road
6/21/2017 TAC Samir Patel 1093 Berry Drive
6/30/2017 TAC; Planning Carey Jacobsen 801 Wayne Avenue, NE
7/25/2017 VHSBI Gary D Lester, CFP 210 Stonewall Heights
9/5/2017 TAC David Matlock SWVHEC
9/5/2017 TAC Carrie Baxter AMS
9/5/2017 TAC Chris Cannon Friends of SW VA
11/2/2017 BZA Heather Howard Attorney
11/7/2017 Planning Commission; BZA James Richard Anderson Jacobs Creek Job Corps
11/14/2017 Planning Commission Rich Macbeth Retired
11/17/2017 Redevelopment & Housing Tracy Meek Emory & Henry College
12/28/2017 EDA, Bd of Bldg Code Appeals, BZA, Planning Nathan Louis Berg 254 Valley Street
1/26/2018 EDA; TAC: VHSBI Alex Brown 20520 Vances Mill Road
1/27/2018 TAC Virgil Wimmer VP - Arts Depot
1/31/2018 Redevelopment & Housing Dorothea Denice Frazier P O Box 1281 AbingdonVA
3/5/2018 EDA Suzanne McKinney 123 Stonewall Heighs
5/11/2018 TAC Callie Hietala 251 Barter Drive, Apt 302
6/4/2018 EDA Mark Eschle 846 Glenview Drive
6/14/2018 Sinking Springs Cemetery Kari Tudor P O Box 726, Damascus, VA
6/29/2018 Planning/TAC Joe Levine P O Box 1836 Abingdon, VA
7/3/2018 Rec Advisory Bob Howard 122 Valley Street
8/28/2018 VHSBI Carolyn Kelly 879 East Main Street
8/28/2018 Rec Advisory Don Yates 216 Hassinger Street
8/28/2018 Rec Advisory Brock Hawkins 761 Mosby Street
8/28/2018 VHSBI and Housing & Red Donna Bailey P O Box 541
8/28/2018 Rec Advisory James McKemy 19364 Woodland Hills Rd
8/28/2018 Rec Advisory Matt Verlander 17374 Ashley Hill Circle
8/29/2018 Rec Advisory Steve Puckett 17520 Mahogany Drive
8/29/2018 Rec Advisory Eddie Ramirez 21380 Sheffield Ct
8/30/2018 Rec Advisory Jimmy Woods 1085 Canterbury Lane
9/4/2018 Rec Advisory Larry Bales P O Box 825
9/4/2018 Redevelopment & Housing Connie Daggs 215 Madison Street
9/18/2018 Board of Zoning Appeals, Planning Commission,
HPRB, TAC
11/2/2018 EDA, ARHA; REC Ben Abel 25543 Old Saltworks Road
11/9/2018 Sustain Abingdon; EDA; Planning; VHSBI Matt Doane 1064 Panorama Drive
11/20/2018 Sustain Abingdon Anita Manuel 320 Madison Street SE
1/9/2019 Sustain Abingdon Chelsea Goulding 12204 Friendship Road Chilhowie VA
1/10/2019 TAC Nicole Dyer White Birch Food & Juice
1/10/2019 TAC Paulette Wartella White Birches Inn
1/12/2019 TAC Jane Knox Red SBS, LLC
1/16/2019 TAC Chris Burcher Wolf Hills Brewing/VHCC
3/21/2019 Sustain Abingdon, TAC, VHSBI Joyce Wise Dodd 260 Jefferson Circle, #18
3/22/2019 Board of Building Code Appeals Edward M. Fuqua 839 Wolfcreek Trail
5/14/2019 Planning Commission Kirk Sproles P O Box 456, Abingdon, VA
5/15/2019 Planning Commission Robert Trevorrow 148 Stonewall Heights, NE
5/24/2019 EDA; HPRB; ARDH; Planning Commission; RAC; Ernest Daniels 335 Oak Hill Street NE
8/12/2019 Sustain Abingdon Ashby Dickerson 305 Fairway Drive
8/19/2019 BZA Wayne Austin 806 Birdie Drive
8/16/2019 Bd of Building Code; Tourism; HPRB; EDA; Planning; Muhammad Hasham 21205 Vances Mill Road 8/22/2019 Infrastructure Advisory; BZA; Rec; VHSBI David "Ben" Abel, Jr. 25543 Old Saltworks Road
8/26/2019 Infrastructure Advisory Committee Monty Vernon 20246 Yeary Trail
8/27/2019 Infrastructure Advisory Committee Charlene Truhlik 147 Valley Street NE
TOWN OF ABINGDON
Phone Number: 276-628-3167
Meeting: 2nd Tuesday each month at 6:00 pm, Arthur Campbell Room
UPDATED: September 5, 2018
Name Address Phone # Appointment
Abingdon, VA
Abingdon VA
APPOINTMENT & EXPIRATION DATES
3 YEAR STAGGERED TERMS MAY SERVE ANY NUMBER OF TERMS BUT NOT MORE
THAN TWO TERMS CONSECUTIVELY
Meets twice a year
Phone Number: 276-628-3167
Town
Manager
Appointee
(non-
voting
member)
Continual
Board of Directors
Updated: September 5, 2018*
Term: One year running from September 1st of the year of appointment through August 31st of one year later
and may be reappointed at the discretion of the appointing body.
Name Governing
*Please refer any questions regarding the County appointees to Jason Berry, County Administrator and/or Cathy Lowe, Virginia Highlands Small Business Incubator Director.
TOWN OF ABINGDON
Staff Contact: Sarita Moore
2nd Wednesday every other month at noon, Arthur Campbell Room
Updated: August 23, 2019
Name Address Phone # Appointment
Abingdon, VA
Tim Wade 14629 Branch
Abingdon, VA
Chelsea
Goulding
12204
Friendship
Road
Chilhowie,
ADDRESSES & PHONE NUMBERS
APPOINTMENT & EXPIRATION DATES The terms of office of the members of the Commission shall be for three year or until their successors are appointed and
qualified; the term of three members shall expire annually. Vacancies in such Commission occurring otherwise than by
expiration of the term shall be filled by the Council for the unexpired term.
Staff Contact: Kevin Worley, Director of Parks and Recreation
Phone Number: 276-698-6851
Scott Wilson 943 Baugh Lane
Abingdon, VA
Abingdon, VA
A - 1 2019.09.03 agenda
E - 1 2019.08.05 minutes
F - 1 Proclamation for DAR
F - 2 Duchenne muscular dystrophy September 7 2019
G - 1 Courthouse Resolution 2019.09.03
H - 1 Notice of Public Hearing
H - 1a OrderConf
H - 2a OrderConf
H - 2b BHC August 20 notice
H - 2c BHC August 27 notice
H - 2d Entrance Corridor Design standard update_ Abingdon 2019 Revised by Council
J - 1 Council Request _ Trestle Study Contract Award
J - 1a RFP Advertisement - Creeper Trestle Engineering Study -
J - 1b RFP-Creeper Trestle Engineering Study
K - 2 Memo to Council 8-26-19
K - 2b 2019.06.03 Council Packet
N - 0 Board and Commission Received Applications spreadsheet 8-27-19
N - 1 BZA Matrix
N - 1a Ben Abel
N - 1b Wayne Austin
N - 1c Nathan Berg
N - 3 VHSBI Matrix
N - 3b Muhammad Hasham
N - 3d Ben Abel
N - 4 Sustain Abingdon Matrix 2019.08.23
N - 4a Ashby Dickerson
N - 5a Ben Abel
N - 5b Monty Vernon
N - 5c Charlene Truhlik
N - 6a Muhammad Hasham
N- 6b Ben Abel