CorporatePAY User Manual for Corporate Customers

May 14

2014 This document is a step-by-step guide for corporate customers profiled

on CorporatePAY. It is a guide towards managing Electronic Funds

Transfer end-to-end.

Document Author

Emmanuel Obinne

Business Solutions, e-Channels

Skye Bank Plc.

Table of Contents

Section 1 - URL & Log on .................................................................................................................... 3

Section 2 – Corporate Administrator’s Role(s) ........................................................................... 4

First Time Setup ................................................................................................................................. 4

Account Setup ................................................................................................................................. 4

User Creation ................................................................................................................................... 5

Up-loader Creation......................................................................................................................... 6

Authorizer Creation ....................................................................................................................... 7

Approval Group Creation ................................................................................................................. 8

Approval Route Creation ................................................................................................................. 9

Section 3 – Corporate Up-loader Roles ....................................................................................... 11

Bank Codes ............................................................................................................................................. 16

Section 4 – Corporate Approver Role(s) ..................................................................................... 17

Section 5 – Corporate Final Authorizer Role(s) ........................................................................ 18

Change PIN ......................................................................................................................................... 18

Authorize Payment........................................................................................................................... 20

Section 6 – Change Password ......................................................................................................... 22

Section 1 - URL & Log on

Enter the following URL on your internet explorer browser and press the “Enter” key on your

keyboard:

http://corporatepay.etranzact.com/CorporatePay/

The following page will be displayed

Please note that if login on for the first time; you would be forced to change your default

password before you can proceed with using the platform.

Enter the “Username”

received via e-mail

Enter your password

received via e-mail in

the “Password” tab

Click on

“Login” to

proceed

Section 2 – Corporate Administrator’s Role(s) The corporate administrator is responsible for:

1. Setting up the corporate/ paying accounts

2. Creation of Up-loaders and Authorizers

3. Setting Up approval groups

4. Setting up approval routes or chain

5. Password reset for all users

First Time Setup

Account Setup

Upon log on, the following screen will be displayed

Click on

“Setup”

Click on “Account

Details” to enter

account information

supplied by your bank

Enter the Account Name in the

“Description” Tab. Enter the PAN or

card number provided by the bank.

Ensure that the “Enable” option is

checked else the card would not be

usable.

Click on “Save Account

Information” to proceed

The following red message is displayed to confirm success that account information has

been saved

User Creation

You are required to create the up-loaders and authorizers

Click on “Users”

Up-loader Creation

Enter the

details of the

up-loader,

retain all

settings

depicted here

Click on

“Save

User

Profile” to

proceed

Authorizer Creation

The following red message will be displayed to confirm success

Repeat this step for as many authorizers required by your organization.

Enter the

details of the

Authorizer,

retain all

settings

depicted here

Click on

“Save

User

Profile” to

proceed

Approval Group Creation

The Approval Group is used to classify users for easy identification, role specification,

description and retrieval. It is also useful in cases where different departments or units

within an organization are profiled on the platform. The group function can be used to route

transactions such that only users in a department/ unit can see transactions initiated by it.

For ease of operations, please group users with the same roles together; e.g. all up-loaders

should belong to one group. In the same vein, signatories that belong to the same class

should be grouped together e.g. persons belonging to signatory group A, B… should be

grouped together. The implication of grouping persons together is that any of the persons

in a group can perform the required function/ action per payment or transaction.

Click on “Approval

Group” to begin setup

of approval groups

Enter group name

here

Click on user(s) to be fixed in

group. Hold down the “ctrl” key on

your keyboard to select multiple

users.

Click on “Copy” to

add user(s) to group

The action of clicking on “Copy” results in the following screen

The following red message will be displayed to confirm success

Repeat this step for the Approver or Authorizer Group(s).

Approval Route Creation

Approval Route is used to set the hierarchy for every transaction. Here you will be able to

define what order a payment is to be approved from the point of upload to final

authorization.

This indicates that the

user(s) has been

added to the group

Click on “Save

ApproveGroup

Information” to complete

Click on “Approval

Route” to begin setup

of approval route(s)

The following screen is displayed with the groups moved to the “Current Route Members”

section.

The following red message is displayed to confirm success

This concludes the setup for the organization. The Corporate Administrator Authorizer will

now be required to log on and approve all the setups that the Corporate Administrator has

implemented.

Enter name of approval route.

Ensure that “Enable” is selected

Hold down the “ctrl” key on your keyboard

and select the groups in the following order:

Up-loader>>Approver.

The sequence implies that after a

transaction is uploaded, the next stage is

approval or authorization

Click on “Copy” to

proceed

Click on “Save ApproveRoute

Information” to complete set up

Please note that the

order in which the

route is arranged

determines who sees

the transaction first or

last

Section 3 – Corporate Up-loader Roles

The up-loader is responsible for starting a transaction. To begin:

Click on “Setup”

Click on “Payment”

Enter batch/

payment description

Select payment/ approval

route from the drop down

Except this was agreed and setup,

please leave the “SMS” option at “No”.

Click on “Save Payment Information” to

continue

This red message comprising the batch

ID will be displayed to confirm that the

batch information has been saved

successfully

The following screen is displayed

Payment details should first be prepared in excel arranged in the following format before

saving as CSV comma delimited. Please avoid special characters e.g. , ; - @ ! e.t.c:

Click on “Upload

Beneficiary”

Click on this icon to

upload a payment file

Click on “Browse” to select

file

Please see

page 14 for

bank code list

Select the file from the

location where it has

been saved on your

computer and click on

“Open”

Click on “Submit Upload”

to continue

This message is displayed when

upload has been completed.

If the file is very large, the platform

will send an e-mail to you the up-

loader to authorize your upload.

Click on “Authorize Payment”

Click on this green

button to authorize

upload.

If desired, click to

view beneficiaries

Insert comment

here

Click on “Authorize” to proceed

or “Send Back” to delete batch

as well as transaction

Click on “OK” to proceed

The following message is displayed to

confirm success. At this point, payment is

sent to the approvers to begin payment

approval

Bank Codes

Section 4 – Corporate Approver Role(s)

Click on “Setup” to expand the tab the

click on “Authorize Payment”

Click on the green

button to proceed

Insert

Comment

Click on “Authorize” to proceed

or “Send Back” to reject batch The following message is displayed to

confirm success. At this point, payment is

sent to the final authorizer to give the

final authorization

Section 5 – Corporate Final Authorizer Role(s) The Corporate Authorizer performs the following tasks:

1. Change PIN

2. Authorize Payment

3. Check Account Balance

4. View and Download Payment Reports

5. Change his password

Change PIN

For first time users, the PIN must be changed before it is used. It can also be changed any

other time at the discretion of the user. To change PIN, please observe the following steps:

The following red message is displayed to confirm success

Click on “Utilities” to

expand the tab; then click

on “Change Pin”

Click to select Card from drop down

Enter original PIN supplied by bank

Enter original PIN provided by bank

Enter New PIN in the “New

PIN” tab; re-enter new

PIN in the “Confirm New

PIN” tab

Click on “Change

PIN” to proceed

Authorize Payment

Click on “Setup” to expand the tab the

click on “Authorize Payment”

Click on the green button to

review details

Click on arrow to

select source or

paying account

Enter 4 digit PIN

Select expiration date provided by

your bank

Click on “Authorize” to complete

payment

Click on “OK” when dialog

box appears

The following red message is

displayed to confirm success

Section 6 – Change Password If logging on for the first time, you will be forced to change your password

Click on “Utilities” to

expand the tab and click

on “Change Password”

Enter your current

password here

Enter you new password

in the “New Password”

tab

Re-enter your new

password in the “Confirm

New Password” tab

Click on “Change Password” to

complete process

Enter the default

password sent to your

e-mail box

Enter you new

password in the “New

Password” tab

Re-enter your new

password in the

“Confirm New

Password” tab

Click on “Change

Password” to

complete the process

This red message is displayed to

confirm that your password was

successfully changed