CORPORATE OPPORTUNITIES GUIDE - Minneapolis,...

SHANGHAI • MAY 7-10

CORPORATE OPPORTUNITIES GUIDE

CELEBRATING 20 YEARS

1999-2019

2

ISBER Corporate Opportunities Guide

Annual Meeting & Exhibits

Contents

About ISBER ............................................................. 3Meeting Overview .................................................... 3Who Attends ISBER? .................................................. 4Why attend? ............................................................. 5Past Sponsors and Exhibitors ...................................... 6Build Your Custom Sponsorship Package ...................... 7Exhibit at ISBER ......................................................... 8Featured Marketing Opportunities ............................ 10Marketing Opportunities ........................................... 11Host/Sponsor a Symposium or Workshop ................... 12Symposia and Workshop Guidelines .......................... 13Ancillary Meeting and Events Policy ........................... 14Organizational Membership ..................................... 15Application Form .................................................... 16

3



About the International Society for Biological and Environmental RepositoriesThe International Society for Biological and Environmental Repositories (ISBER) is a global organization which creates opportunities for sharing ideas and innovations in biobanking and harmonizes approaches to evolving challenges for biological and environmental repositories. ISBER fosters collaboration, creates education and training opportunities, provides an international showcase for state-of-the-art policies, processes, and research findings, and innovative technologies, products, and services. Together, these activities promote best practices that cut across the broad range of repositories that ISBER serves.

Meeting OverviewThe ISBER Annual Meeting & Exhibits is the premier event in the field of repository and specimen management. This meeting will feature plenary sessions, educational workshops, networking events, corporate workshops, contributed paper sessions, poster sessions, and working group discussions. Vendors from around the world will demonstrate the latest products, services, and technology in the field of repository and specimen collection and management.

The ISBER 2019 Annual Meeting & Exhibits will be held at the Shanghai International Convention Center in Shanghai, China from May 7-10, 2019. It is anticipated that over 700 delegates will attend the 2019 conference, serving as your prime opportunity to connect with repository professionals from around the world. We look forward to seeing you in Shanghai!

4



32% Biorepository

Manager

17% Biorepository

Program/Project Manager

14% ResearchScientist

12% Professor

7% Physician

18% Other*

Who attends ISBER?

Of all of the conferences, societies, interest groups, and forums that IMS participates in, we find the ISBER meetings to be our best venue as it is the most focused on biorepository issues. The collaborative environment that is the basis for these meetings provides an ideal platform for our solutions, products, and services.

Kevin Meagher, Information Management Services, Inc.

*Technicians, Consultants, Informatics Specialists,

Ethicists, Policy Makers & Analysts, Veterinarians

5



Delegates from Human Repositories

Delegate Interests and Expertise

Delegates from Animal/Environmental Repositories

48% 60%14%13%

8%3%2%

Clinical Trials

Animal Specimens

Environmental Specimens

Other

Biodiversity

Micro-Organism Culture Collection

Plant/Seed Repository

28% Disease -Based

11% Other

5% Cord Blood

5% Population -Based

2% Pediatric

Bio

spec

imen

Sc

ien

ce

Cry

og

enic

s/

Cel

l Pre

serv

atio

n

Gen

etic

s/

Gen

om

ics

Qu

alit

y M

anag

emen

t

Rep

osi

tory

A

uto

mat

ion

Cel

l/

Cu

ltu

re

Rep

osi

tory

In

form

atio

n

Syst

ems

Rep

osi

tory

M

anag

emen

t

55% 48% 32% 43% 38% 29% 56% 52%

1. Global audience, allowing you to connect with each of your markets in one convenient location

2. 47% of delegates are repository managers, making ISBER a great place to present your products to both end users and senior executives

3. Lead generation tools, allowing you to automatically track your contacts.

Why attend?

6



Past Sponsors and Exhibitors

Validation Solutions

SIMSIMINTERNATIONALINTERNATIONAL

GOLD-SIM

7



We are excited to offer you the opportunity to build your own custom sponsorship package for the ISBER 2019 Annual Meeting & Exhibits! Connect with delegates in a way that best suits your company’s specific needs and make the most of your time at ISBER.

To create your package, select your preferred exhibit, marketing, and educational opportunities from the following pages. Based on the total investment of your sponsorship package, companies will be recognized as platinum, gold, silver, or bronze sponsors of ISBER 2019 as indicated below.

PLATINUM Total investment greater than $20,000

GOLD Total investment of $15,000 - $19,999

SILVER Total investment of $10,000 - $14,999

BRONZE Total investment of $5,000 - $9,999

Additional BenefitsIn addition to the sponsorship opportunities you select, benefits of platinum, gold, silver, and bronze sponsorship include the following:

ü Additional full conference registrations as follows: Platinum receives 3, Gold receives 2, Silver receives 1

ü Use of the ISBER platinum, gold, silver, or bronze corporate partner logo

ü Commensurate company recognition at the ISBER Annual Meeting through signage and announcements, the meeting program, and the meeting website

ü Company logo and hyperlink on the ISBER website (www.isber.org)

ü Priority booth allocation

Build Your Custom Sponsorship Package

8



The ISBER Annual Meeting exhibit hall is the number one location for your company to connect with the biorepository community. Key decision makers visit our exhibit hall ready to see the latest products and services in the industry. Build brand awareness, promote new and existing products and services, and position your company as a leader in the marketplace with a booth at ISBER.

Pricing: Single Booth: $4,500 USD Multiple Booths: $4,000 USD per booth Non-profit Booth: $3,500 USD Table-Top Exhibit: $2,000 USD

FEATURES: Exhibit Booth Table-Top *eligibility requirements

must be met

Strategically located exhibit hall to maximize delegate traffic ü üProfessionally assembled standard booth for your corporate display ü Ï

A pre-conference delegate mailing list

(provided by April 1, 2019, electronic format only)ü Ï

A post-conference delegate mailing list (provided by May 24, 2019, electronic format only)

ü Ï

One (1) full conference registration, including all conference sessions, meals, access to the welcome reception, and poster networking evening

ü Ï

One (1) exhibit hall registration, including conference meals made available in the exhibit hall ü ü

Company logo and description in the conference program and mobile app ü ü

Exhibitor listing on the meeting website ü ü

Eligibility for Table Top Exhibits:The purpose of the table top exhibits is to support non-profit organizations and start-up companies by providing an opportunity to promote your organization and the services you provide. Registered non-profit organizations and businesses less than 3 years old with an annual sales threshold under $1 million are eligible to apply for table top exhibits.

Exhibit at ISBER 2019!ISBER MEMBERS: $425USD*DISCOUNT

*ISBER members in good standing receive a $425 USD discount on booth registrations. Please note that listed prices are prices exclusive of taxes.

9



Booth Allocation Policy:The ISBER Head Office will confirm exhibit space upon receipt of a signed application form with a minimum 25% payment due within the first 30 days. Receipt of the application form by ISBER Head Office shall not guarantee the requested booth placement. Allocation will be confirmed by ISBER Head Office within five (5) business days.

Special Requirements:Companies requiring special equipment, such as compressed air or longer set-up times, are required to inform the ISBER Head Office in advance.

I attend ISBER Meetings because they offer our company the one-stop opportunity to showcase our [products] and interact with the whole biobanking industry in one place.

10



Featured Marketing Opportunities

workshop/ symposium

reception

delegate bag

11



All prices in USD

Delegate Materials:Delegate Bag Logo* $4,500

Delegate Bag Insert $1,500

Premium Delegate Bag Insert $2,500

Delegate Notebooks* $5,500

Function Sponsorship:Welcome Reception Sponsorship

Exclusive $15,000 Non-Exclusive $6,000

Gala Dinner Sponsorship

Platinum Event Sponsor $10,000 (includes corporate table – 10 tickets) Gold Event Sponsor $5,000 Corporate Table (10 tickets) $1,000Early Stage Professionals Reception Sponsor* $5,000

E-Blasts:March $1,500

April $2,000

May $2,500

Post-Conference $2,500

Branding Opportunities:Conference App Sponsorship* $8,000

Wi-Fi Sponsorship* $7,500

Live Webcast Sponsorship* $5,000

E-Poster Station Sponsorship* $5,000

Hotel Key Sponsorship* $4,500

5k Run/Walk/Sleep

Event t-shirt and signage $750

Push Notifications $1,000

Hotel Drops $1,000

Seat Drops $1,000

Program Ad

Outside back cover, full page* $2,750 Inside front cover, full page* $2,500 Inside back cover, full page* $2,250 One page, full colour $1,500 One page, B/W $1,200 Half page, full colour $1,000 Half page, B/W $750 Quarter page, B/W $500

Award Sponsorship:ISBER Outstanding Achievement in Biobanking Award* $3,500

ISBER Founder’s Award* $3,500

Marketing Opportunities

*Exclusive sponsorship opportunities

Please note that listed prices are prices exclusive of taxes.

SOLD

SOLD

SOLD

SOLD

SOLD

SOLD

SOLDSOLD

12



ISBER 2019 has a number of opportunities for you to connect exclusively with delegates and engage in in-depth discussions. Host a corporate symposium or workshop to present new or existing products in an educational setting, gather feedback from delegates to assist in business development, and position your company as a leader in the market. Sponsor the educational workshop series via an unrestricted educational grant to show your support of continuing education for professionals and increase your visibility at the meeting.

Host or Sponsor a Symposium or Workshop

FEATURES:

Corporate Lunch Symposium

$12,000Exclusive

Corporate Workshop

$4,500Non-Exclusive3 Concurrent

Sessions

Educational Workshop

$2,500Unrestricted

Educational Grants

Meal included ü Ï ÏExpected attendance 200 50 675*

One (1) hour of content programmed by sponsor ü ü Ï

Event listing in final program and conference app ü ü ü

Company logo and description in the final program and conference app

ü ü ü

Pre-conference delegate mailing list (provided by April 1, 2019, electronic format only)

ü Ï Ï

Post-conference delegate mailing list (provided by May 24, 2019, electronic format only)

ü Ï Ï

One (1) conference branded directional sign ü ü Ï

*Average of 75 delegates per educational workshop, multiplied by nine workshops in total.

All symposia and workshops include:Sponsorship fees include reservation of appropriate space booked at the conference venue and standard audiovisual equipment (screen, LCD projector, podium, laser pointer, microphones, and presentation PC computer).


13



Symposia and Workshop Guidelines

• Acceptance of a sponsored symposium or workshop topic does not imply in any way ISBER endorsement of the program and/or materials.

• It is the responsibility of the Host Company to provide moderators, chairs for introductions, or speakers for any sponsored symposium or workshop.

• Sponsored symposium or workshop planning efforts including set-up, food and beverage, audiovisual and other arrangements, will be made through the ISBER Meeting Manager, unless other arrangements are agreed upon to allow the sponsors to deal directly with the Hotel staff. In the case of the latter, the ISBER Meeting Manager must be kept informed of all communication between sponsors and Hotel staff. If meeting staff is required on-site, Company will be billed at a rate not to exceed $75/hour/person.

• ISBER does not guarantee attendance (as set by the Hotel). The recommended attendance numbers are non-negotiable (as based on past attendance patterns and attendance estimates from the previous years).

• ISBER will include the title and a brief description of the Symposium/Workshop in the Final Program.

• ISBER will not provide promotion or registration services for any Symposium/Workshop, other than publication of the title and a brief description of the symposia/workshop in the Final Program.

• ISBER will assist with on-site traffic flow and logistics for Symposia/Workshop.

• ISBER will provide a list of registered conference delegates (including Name, Institution and State) to Sponsor contact person prior to the Conference.

• Host Companies or their designates will not use “ISBER”, “ISBER Annual Conference”, or ISBER’s respective logos on any announcement, sign, publication, audio-visual product or other promotional materials without permission of ISBER.

• No audio or video taping without consent of the ISBER may be used; all approved audio and/or videotaping must be disclosed in the program to the audience.

• Host companies will refrain from posting promotional signs in hotel lobbies without permission of ISBER; placing promotional material under the doors (or door drops of any kind) of hotel guests is not permitted.

• Host companies will keep any food and beverage service as a secondary element in organizing and publicizing the Symposium/Workshop.

• Fees should be remitted as soon as possible; cheques should be made payable to the International Society for Biological and Environmental Repositories.

14



We encourage our corporate partners and supporters to create opportunities to interact with our delegates throughout the Annual Meeting. However, please note that all ancillary meetings and events must take place outside of the ISBER Annual Meeting program. Ancillary meetings and events may not conflict with any session within the ISBER Annual Meeting program. We request that all ancillary meetings or events held during the ISBER Annual Meeting and Exhibits be communicated to ISBER.

When organizing an ancillary meeting or event please contact Conference Management at [email protected] and include the following information: (1) your contact information, (2) the date and time of the meeting or event, and (3) a brief description of the purpose and objectives of the ancillary meeting or event.

Please note: ISBER contracts much of the meeting space at a hotel/conference centre. We can typically re-sell it to you at a lower rate than would be offered by the hotel. If you are interested in contracting space at the conference venue, please feel free to reach out to the ISBER office.

Ancillary Meeting and Events Policy

We invite you to become an ISBER Organizational Member and enjoy exclusive benefits throughout the year!

ORGANIZATIONAL MEMBERSHIP BENEFITS:

BENEFITLARGE $1,480

MEDIUM $812

SMALL $426

Number of Subaccounts/Individual Memberships

8 4 2

Number of Electronic Journal Subscriptions* 4 2 1

Discount on Exhibit Space at ISBER Annual Meetings

$425 $425 $425

Discount on ISBER Newsletter Advertisements $100 $100 $100

Exclusive Product/Service Posting in the ISBER Marketplace ü ü ü

ADDITIONAL BENEFITS:• Highlight your company, products, and services to the biobanking community

• Your subaccounts are entitled to full Individual Membership benefits (see below)

• Access to the online jobs board at: www.biobankingjobs.com

• Post jobs or find your next employment opportunity

• ISBER provides a perfect forum for organizations and companies to reach their target/niche audience. Through links and announcements on the ISBER website, ads, peer-reviewed articles in Biopreservation and Biobanking, and exhibits at the annual meetings, members can interact directly with and showcase their products to the repository community.

For more information or to join today please contact the ISBER office at ISBER Head Office, 750 Pender Street, Suite 301, Vancouver, BC V6C 2T7, Canada

T: 1-604-484-5693 F: 1-604-874-4378 E: [email protected]

15



Organizational Membership

Step 1: Applicant Information:

Company Name: _____________________________________________________________________________________________________

Address: ____________________________________________________________________________________________________________

City: ___________________________________ State: _______________________________________________________________________

Country: ___________________________ Zip Code: __________________________________

Telephone: ______________________________ Fax: __________________________________

Corporate Applicant Contact: ___________________________________________________________________________________________

Email: ______________________________________________________________________________________________________________

Booth Preference: 1st ____________ 2nd ____________ 3rd ____________

I would prefer to not be placed close to the following companies: _______________________________________________________________

Custom Booth Standard Booth (Provided with Package) Special Booth requirements (e.g. compressed air), please specify:

With my signature below, I affirm that I have read and understand the ISBER Delegate Communication and Meeting Guidelines.

Signature of Applicant: _________________________________________________________________________________________________

ISBER 2019 Application for Sponsorship and ExhibitorsCreate your conference package!

Ap

plicatio

n Pag

e 1

16


Ap

plicatio

n Pag

e 2

17


Marketing OpportunitiesAll prices in USD

Price (USD) Total

Delegate Materials:

Delegate Bag Logo* $4,500

Delegate Bag Insert $1,500

Premium Delegate Bag Insert $2,500

Delegate Notebooks* $5,500

Function Sponsorship:

Welcome Reception Sponsorship

Exclusive $15,000

Non-Exclusive $6,000

Gala Dinner Sponsorship

Platinum Event Sponsor (includes corporate table – 10 tickets)

$10,000

Gold Event Sponsor $5,000

Corporate Table (10 Tickets) $1,000

Early Stage Professionals Reception Sponsor* $5,000

E-Blasts:

March $1,500

April $2,000

Branding Opportunities:Wi-Fi Sponsorship* $7,500

Live Webcast Sponsorship* $5,000

Hotel Key Sponsorship* $4,500

Hotel Drops $1,000

Seat Drops $1,000

5k Run/Walk/Sleep

Event t-shirt and signage $750

Program Ad

One page, full colour $1,500

One page, B/W $1,200

Half page, B/W $750

Quarter page, B/W $500

Step 2: Select Your Corporate Opportunities

Sub-total (not including organizational membership):

Organizational Membership Total: (if applicable)

Organizational Member Discount ($425):

Total:

*Total investment excluding membership and discounts: Platinum (>$20,000), Gold ($15,000 - $19,999), Silver ($10,000 - $14,999), Bronze ($5,000-$9,999)

Sponsorship Level*:

ExhibitsAll prices in USD

Price (USD) Qty. Total

Single Booth $4,500

Multiple Booths (per booth)

$4,000

Non-profit Booth $3,500

Table-Top Exhibit $2,000

Organizational MembershipYes, I would like to join as an ISBER 2019 Organizational Member. All prices in USD. Please apply the sales tax rate for your area to the total.

Price (USD)

Price w/ Tax (USD) Total

Large $1,480

Medium $812

Small $425

Symposia and WorkshopsAll prices in USD

Price (USD) Total

Corporate Lunch Symposium (Exclusive session)

$12,000

Corporate Workshop (Concurrent Session)

$4,500

Educational Workshop (Unrestricted Educational Grant)

$2,500

Totals


SUBMISSION INSTRUCTIONS:After completion of application pages 1-3 please sign the bottom of this page.

How to submit your application:Please email your application form to [email protected] or fax it to 604-874-4378. If you are paying by check, submit the application first and mail the check and copy of the application form to ISBER Head Office (address below).

ISBER Head Office750 Pender Street, Suite 301, Vancouver, BC, Canada V6C 2T7T 604.484.5693 | F 604.874.4378The Applicant acknowledges that the Corporate Opportunities document forms part of the contract arising upon the acceptance of this Application by Conference Management. The Applicant acknowledges having read and understood the Conditions and Regulations to the Contract for Exhibit Space as outlined in said document. The Applicant further acknowledges and agrees that no contract exists between the under signed Applicant and Conference Management unless and until Conference Management completes the acceptance portion of this Application.

ExhibitorsThe Applicant hereby makes application to obtain from ISBER 2019 (“Conference Management”) a license to occupy and use exhibit space (the “Exhibit Space”) in the Shanghai International Convention Center (the “Exhibit Hall”) during an Exhibition (the “Exhibition”) to be held from May 7 to May 10 (inclusive), 2019 in conjunction with the ISBER Annual Meeting and Exhibits (the “Conference”), such Exhibit Space to be in a location assigned by Conference Management. The Applicant acknowledges and agrees that upon acceptance by Conference Management, by completing and executing the acceptance portion of this Application, this Application will become a contract for the licensing of the Exhibit Space between the Conference Management and the Applicant (thereafter referred to as the “Exhibitor”). The Applicant agrees to abide by all the rules and regulations governing the Exhibition as set forth and included in the Corporate Opportunities Package and the Exhibitor Services Manual, a copy of which will be provided to each exhibitor. By completing this application, the Applicant allows Conference Management to share the provided contact information to the exhibitor services provider of this meeting for the purpose of coordinating exhibition logistics.

APPLICANT SIGNATURE AGREEING TO THE TERMS AND CONDITION OF THIS EXHIBIT APPLICATION AND AGREEMENT:

_____________________________________ _______________________________ _____________________________Signature of Applicant Please print name: Date

Step 4: Submit Your Application

Step 3: Payment Information:

All payments must be made in US dollars. Bank drafts must be drawn on a bank in the US. Please make checks payable to the “International Society for Biological and Environmental Repositories.” Forward completed application along with check, bank draft, or credit card information to the address below. Please note that listed prices are prices exclusive of taxes.

I/we agree to pay the TOTAL sum of USD $ ______________

I will pay by check (please make payable to the “International Society for Biological and Environmental Repositories”)

I will pay by credit card (see details below)

I will pay by wire transfer (see details below)

Upon receipt of the completed application, ISBER Head Office will forward an electronic invoice and payment information.

Cancellation Policy

Refund requests will require written notice of cancellation. Cancellations received in writing on or prior to November 30, 2018 will receive a 50% refund. Cancellations received after November 30, 2018 will NOT receive a refund. Paid space unclaimed or abandoned by 5:00pm on Tuesday May 7, 2019 will be repossessed without indemnity and reassigned by ISBER.

Ap

plicatio

n Pag

e 3

18



CORPORATE OPPORTUNITIES GUIDE - Minneapolis,...

Documents

Transcript of CORPORATE OPPORTUNITIES GUIDE - Minneapolis,...