COR™ 2020 STANDARD - IHSA · 2020-02-14 · IHSA COR™ 2020. Standard . 1.0 INTRODUCTION . This...

COR™ 2020 STANDARD

February 2020Version 1.1

The Infrastructure Health & Safety Association (IHSA) is your new partner in preventing workplace injury and illness. We serve the transportation, electrical, utilities, construction, aggregates, pipelines, and ready-mix concrete industries.

IHSA was founded in January 2010 by amalgamating the Construction Safety Association of Ontario (CSAO), the Electrical & Utilities Safety Association of Ontario (E&USA) and the Transportation Health and Safety Association of Ontario (THSAO).

We are committed to providing you with world-class service and the information you need to prevent occupational injury and illness.

Disclaimer:

The contents contained in this publication are for general information only. This publication should not be regarded or relied upon as a definitive guide to government regulations or to safety practices and procedures. The contents of this publication were, to the best of our knowledge, current at the time of printing. However, no representations of any kind are made with regard to the accuracy, completeness or sufficiency of the contents. The appropriate regulations and statutes should be consulted. Readers should not act on the information contained herein without seeking specific independent legal advice on their specific circumstance. Infrastructure Health & Safety Association is pleased to answer individual requests for counseling and advice.

© Infrastructure Health & Safety Association 2010.

In f r as tru ct ure H ea l th & S af et y As s oc i at i on ( I HS A) © 0 2/ 20 1

I HS A C OR ™ 2 02 0 St an d ard

TABLE OF CONTENTS

Forward.......................................................................................................................................2

1.0 Introduction ...................................................................................................................3

2.0 Scope of this Document ................................................................................................5

3.0 Definitions .....................................................................................................................5

4.0 COR™ Program............................................................................................................9

4.1 What is Involved? ......................................................................................................9

4.2 Eligibility Requirements ...........................................................................................10

4.3 Training ...................................................................................................................10

4.4 Internal Audit ...........................................................................................................10

4.5 Documentation, Control of Documents and Records ...............................................11

4.6 Scope of OHSMS ....................................................................................................12

4.7 Leadership ..............................................................................................................12

5.0 Elements .....................................................................................................................13

5.1 Health and Safety Policy .........................................................................................13

5.2 Hazard Assessment, Analysis and Control ..............................................................14

5.3 Controls ...................................................................................................................15

5.4 Procurement and Contractor Management ..............................................................15

5.5 Company Rules .......................................................................................................16

5.6 Personal Protective Equipment ...............................................................................16

5.7 Preventative Maintenance .......................................................................................17

5.8 Training and Communication ...................................................................................17

5.9 Workplace Inspections ............................................................................................18

5.10 Investigations and Reporting ...................................................................................19

5.11 Emergency Preparedness .......................................................................................19

5.12 Statistics and Records .............................................................................................20

5.13 Legislation and Other Requirements .......................................................................20

5.14 Management Review and Management of Change .................................................21



IHSA COR™ STANDARD

FORWARD

Infrastructure Health & Safety Association (IHSA) is a leader in health and safety education.

IHSA provides skill-based training, auditing and evaluation safety solutions for performing high-

risk activities such as working at heights, operating suspended access equipment, working on

energized high-voltage power systems, driving motor vehicles, transporting dangerous goods,

and utility line clearing.

IHSA incorporates a research-based educational methodology right from the needs assessment

stage through to program development, delivery, and evaluation. This comprehensive

evaluation framework, which measures program and performance outcomes, is a critical

element in high-risk activity education.

As part of Ontario's health and safety system, the Ministry of Labour, Training and Skills

Development (MLTSD), the Ministry of Transportation (MTO), the Ministry of Colleges and

Universities (MCU), and the Workplace Safety and Insurance Board (WSIB) recognizes IHSA as

a designated provider of training and consulting.



1.0 INTRODUCTION

This standard outlines the requirements for attaining the Certificate of Recognition (COR™)

certification in the province of Ontario. An organization must implement and maintain an

occupational health and safety management system to achieve certification.

As defined in the Occupational Health and Safety Act (OHSA), a health and safety management

system means “a coordinated system of procedures, processes and other measures that is

designed to be implemented by employers in order to promote continuous improvement in

occupational health and safety”.

The COR™ program is nationally trademarked and endorsed by participating members of the

Canadian Federation of Construction Safety Associations (CFCSA) of which the IHSA is a

member. It provides employers with effective tools to develop implement and assess their health

and safety management system.

COR™ is aimed at driving positive workplace behaviour and practices that lead to improved

performance. It is currently used across Canada and is a pre-qualification requirement for many

contractors working in and out of the province, and on public- and private-sector projects.

The IHSA is the 'Authority having Jurisdiction' to grant COR™ in the province of Ontario. In

achieving this national safety program accreditation in Ontario, IHSA is responsible to ensure

that the COR™ standards are upheld.

In Ontario, COR™ is recognized by the Ministry of Labour, Training and Skills Development

(MLTSD) as an equivalent standard for the purposes of the Occupational Health and Safety

Management System Accreditation Standard. Workplaces that achieve COR™ may apply to the

Ministry of Labour, Training and Skills Development to be recognized as accredited by the

MLTSD and receive all of the benefits that go along with this including:

Recognize employers that have fully implemented an accredited OHSMS

WSIB rebate on premiums

A proactive approach to ensuring health and safety for everyone in the workplace

Opportunity to pre-qualify for work/business requiring COR™ certification



How Does an OHSMS Work?

An occupational health and safety management system (OHSMS) is a coordinated system of

procedures, processes and other measures designed for implementation by employers in order

to promote continual improvement in occupational health and safety. Organizations can

implement an OHSMS system by identifying, assessing, and controlling risks to workers. As part

of the OHSMS, employers can continually improve health and safety performance through

evaluation, corrective, and preventative actions.

The Plan - Do - Check - Act framework is the basis for an OHMS.

Plan: Get ready to implement an OHSMS by establishing commitment through

leadership, worker participation, creating a health and safety policy, setting

objectives, identifying and assessing health and safety risks.

Do: Implement the OHSMS by following policies and procedures.

Check: Monitor and evaluate the OHSMS. Are objectives and targets of the health

and safety policy and program being met?

Act: Take action to continually improve the OHSMS.

Continual Improvement



2.0 SCOPE OF THIS DOCUMENT

This document specifies requirements for an OHSMS for the purposes of completing the COR™

program requirements as established by the IHSA.

While this standard applies to any organization, the scope and complexity of your OHSMS

depends on the unique characteristics of your organization, for example:

Size

Type of work

Location

Activities of the organization

3.0 DEFINITIONS

Action Plan: A plan that identifies the tasks to be accomplished, assigns responsibilities for

completing each task, identifies the time line in which it is to be completed, and records the

actual action taken and completion dates.

Audit: A systematic, independent and documented process for obtaining evidence and

evaluating it objectively to determine the extent to which pre-determined criteria is fulfilled.

Audit Program: A set of one or more audits planned for a specific timeframe and directed

towards a specific purpose.

Competency: A person performing a task for, or on behalf of, the organization is competent to

do so by means of appropriate:

a) Knowledge of the hazards and risks associated with the tasks for the operations and

activities

b) Demonstrated understanding and working knowledge of the control measures

associated with the hazards and risks

c) Training with regard to the hazards, risks and associated control measures

d) Aptitudes, such as skillset, ability and willingness to deal with the hazards, risks and

control measures

Compliance: Meeting all requirements outlined within applicable legislation and regulations.



Conformity: Fulfillment of a requirement.

Consultation: Process by which the organization seeks the views of the workers, worker

representatives, and workplace parties before it makes a decision.

Continual Improvement: Recurring activity to enhance performance and achieve a

measurable result.

Contractor: Person or organization providing services to another organization in accordance

with agreed upon specification, terms and conditions.

Corrective Action: Action to eliminate the cause of a nonconformity and to prevent recurrence.

There can be more than one cause for a nonconformity.

Document: Medium containing information related to the OHSMS.

Hazard: Source, situation or act with a potential for harm in terms of human injury.

Hazard Assessment: The process of conducting a systematic review to:

Identify hazards associated with work activities

Analyze or evaluate the risks(s) associated with the hazards

Determine appropriate ways to eliminate or control the hazards

This can be broken down into three levels:

1. Formal Hazard Assessment: A documented overall hazard assessment encompassing

all of the organizations potential hazards/risks.

2. Site Specific Hazard Assessments: A documented hazard assessment identifying any

hazards specific to the worksites.

3. Field Level Hazard Assessment: A documented hazard assessment, which can identify

specific conditions present where the work takes place.

Incident: Work-related event(s) in which an injury, fatality or occupational illness occurred; and

includes event(s) where no injury or illness occurred, such as a near hit or property damage.



Interested Parties: Persons or groups, inside or outside the workplace, concerned with or

affected by OHS performance of an organization.

Legal Requirements: All applicable legislation, including but not limited to the Occupational

Health and Safety Act and its regulations.

Management: People who have care and control over people and/or processes.

Nonconformity: Non-fulfillment of a requirement.

Objective: Result to be achieved. An objective can be expressed in many ways, e.g. as an

intended outcome, a purpose, an operational criterion, as an OHS objective or by the use of

other words with similar meaning (e.g. aim, goal, or target).

Occupational Health and Safety (OHS): Conditions and factors that affect, or could affect the

health and safety of employees or other workers, inclusive of temporary workers and contractor

personnel, visitors, suppliers, vendors, or any other person in the workplace.

Occupational Health and Safety Management System (OHSMS): As defined in the OHSA,

means “a coordinated system of procedures, processes and other measures that is designed to

be implemented by employers in order to promote continuous improvement in occupational

health and safety.”

OHS Objective: OHS goal, in terms of OHS performance, that an organization sets itself to

achieve.

OHS Performance: Measureable results of an organization’s management of its OHS risks.

OHS Policy: Overall intentions and direction of an organization related to its OHS performance

as formally expressed by senior management in relation to the implementation of the OHSMS.

Organization: Company, corporation, firm, enterprise, authority or institution, or part or

combination thereof, whether incorporated or not, public or private, that has its own functions,

management and administration.

Other Requirements: Requirements or provisions the organization subscribes, however are

not legally binding, such as industry standards.



Participation: Involvement of workers, or worker representatives, in decision-making

process(es) regarding the OHSMS.

Plan: Detailed method for doing or achieving something.

Policy: A policy is a general commitment, direction or intention formally stated by top

management. A quality policy statement should express top management's commitment to the

implementation and improvement of its management system.

Preventative Action: Action to eliminate the cause of potential nonconformity or other potential

undesirable potential situation. There can be more than one cause for a potential nonconformity.

(For the purposes of this Standard, this refers to any action taken to fix a potential OHS

problem.)

Procedure: A documented, specified method to carry out an activity.

Process: A set of interrelated or interacting activities that transforms inputs into outputs.

Record: Document stating results achieved or providing evidence of activities performed.

Residual Risk: Combination of the likelihood of the occurrence after the hierarchy of controls

has been implemented for an identified hazard.

Risk: Combination of the likelihood of an occurrence of a hazardous event or exposure(s) and

the severity of injury or occupation illness that can be caused by the event or exposure(s).

Risk Assessment: Process of evaluating the risk(s) arising from a hazard(s), taking into

account the adequacy of any existing controls, and deciding whether the risk(s) is acceptable.

Senior Management: Person(s) at the highest level of an organization’s structure responsible

for leading, managing and /or directing an organization’s day-to-day activities and/or operations.

Workplace Parties: Includes, but is not limited to, the employer, supervisor(s), workers,

constructor, visitors and owner.



4.0 COR™ PROGRAM

To achieve COR™ certification, the organization shall establish, implement, monitor and

maintain an occupational health and safety management system (OHSMS) in accordance with

the requirements of this Standard set out in sections 4 and 5.

4.1 What is Involved?

The organization is responsible for the OHSMS. They must allocate necessary financial, human

and organizational resources to plan, implement, monitor, review, correct and continually

improve the OHSMS. This involves implementing all of the elements in the COR™ program and

setting up a cycle of evaluation and continual improvement.

A representative from senior management and at least one designated full-time permanent

employee must take prescribed training offered by IHSA. The training is conducted to help the

employer understand and commit to the COR™ program, and for the full-time employee to

become the designated Internal Auditor.

Once the required IHSA training is complete, the employer conducts an internal audit of their

OHSMS using IHSA's COR™ Audit Tool. The internal audit is reviewed by IHSA, and is then

followed-up with an external audit by IHSA approved auditors. Upon successful completion of

the internal and external audits, the employer is issued the Certificate of Recognition.

The COR™ certification is valid for three years from the date of certification, provided the

employer performs and successfully completes internal maintenance audits in the second and

third years and complies with the terms and conditions of the COR™ program. All internal audit

results must be validated by IHSA. A Letter of Good Standing issued in year 2 and 3 verifies

that the Employer maintains the audit elements and auditing standards.

YEAR 1

• Initial Internal Audit

• External Audit

• Certificate of Recognition

YEAR 2

• Internal Maintenance Audit

• Letter of Good Standing

YEAR 3


• Letter of Good Standing

YEAR 1


• External Audit

INITIAL COR™ CYCLE RECERTIFICATION

CYCLE



4.2 Eligibility Requirements

The COR™ program requires the employer to have an active Ontario Workplace Safety and

Insurance Board (WSIB) account in good standing. Employers having more than one account,

and who intend to have several of their accounts participating in COR™, must register each

account separately by providing IHSA with the corresponding WSIB account numbers. IHSA will

only audit accounts registered under COR™. To obtain a Certificate of Recognition, each WSIB

account registered by the employer must independently achieve its own COR™.

4.3 Training

As part of the organization’s commitment to the COR™ program, a representative from Senior

Management must complete the following training:

COR™ Essentials

One designated permanent full-time employee must complete the following IHSA training to

qualify as the Internal Auditor:

COR™ Essentials

Basic Auditing Principles

COR™ Internal Auditor

Introduction to Hazard & Risk Management

4.4 Internal Audit

To facilitate the internal audit process, the organization shall establish, implement, monitor and

maintain a documented policy statement and procedure.

The internal audit procedure shall include:

a) Frequency of internal audits, responsibilities and reporting

b) Verify the extent to which the occupational health and safety management system has

been implemented and maintained

c) Responsibilities, competencies, and selection of the audit team(s) and lead auditor(s)

d) Requirements for communication of internal audit results to relevant workplace parties

e) Process for addressing good practices, nonconformities and continual improvement of

the OHSMS

f) Consultation and participation of workers, or worker representatives



The organization shall ensure internal auditors:

a) Are qualified, permanent full-time employee(s) of the organization appointed by the

employer

b) Have completed IHSA training as specified in section 4.3 Training

The internal auditor’s responsibilities include but are not limited to:

a) Completing and submitting the Employer’s COR™ Internal Audit and the supporting

documentation

b) Complying with COR™ program guidelines and COR™ Audit Instructions

Senior Management shall facilitate the audit process and approve the internal audit prior to

submission to IHSA.

4.5 Documentation, Control of Documents and Records

As part of the OHSMS, the organization shall establish, implement, monitor and maintain

procedures specifying the documents and records used and maintained.

4.6 Documentation

The procedure for Documentation shall include, as a minimum:

a) Documents and records required by this Standard

b) Documents and records determined by the organization to be necessary for the

effectiveness of the OHSMS

c) Description of the main elements, their interaction and reference to related documents

The creation, collection, retention and distribution of documents and records shall comply with

all applicable legal requirements, collective agreements and organizational policies, as

appropriate.

Control of Documents

The procedure for Document Control shall include:

a) Requirement to ensure documents are approved prior to issue

b) Requirement to review, update, re-approve or withdraw documents as necessary

c) Requirement to ensure changes to, and current revision status of, documents are

identified and tracked



d) Requirement to ensure relevant versions of applicable documents are readily available

at the point of use

e) Requirement to ensure documents remain legible and readily identifiable

f) Requirement to identify documents of external origin that may be necessary for the

planning and operation of the OHSMS

g) Requirement to prevent the unintended use of obsolete documents and identify such

documents if retained for any purpose.

Control of Records

The procedure for Control of Records shall include:

a) Requirement for the identification and retention of records as necessary to demonstrate

conformity to the requirements of its occupational health and safety management system

and this Standard

b) Requirement for protection of privacy and confidentiality, as appropriate

c) Requirement to ensure records are legible.

4.7 Scope of OHSMS

The OHSMS shall include the activities, products and services within the organization’s control

or influence that affect the organization’s OHS performance.

The organization shall create a written scope statement for the occupational health and safety

management system that:

Takes into account the size nature and needs of the organization

Is reflective of the operations and /or activities of the organization

4.8 Leadership

Senior management shall demonstrate commitment, leadership and effective participation by

taking ultimate responsibility for the organization’s occupational health and safety performance

and the OHSMS.

Senior management shall:

a) Designate one or more employee(s) and a member(s) of senior management with

responsibility and accountability for ensuring that an occupational health and safety

management system is established, implemented, monitored and maintained in



accordance with the requirements of this Standard. The identity of this person(s) shall be

made available to all workplace parties in the workplace

b) Define roles, assign responsibilities, and establish accountabilities for relevant workplace

parties to contribute to the OHSMS and identify and ensure competencies.

c) Ensure planning and promotion of the effective implementation and continual

improvement of the OHSMS

d) Ensure that the resources needed for the OHSMS are available

e) Ensure that all appropriate workplace parties (e.g. Joint Health and Safety Committee

(JHSC), Health and Safety Representative (H&S Representative)) are consulted and

have the information, mechanisms, time and resources to participate in the OHSMS.

5.0 ELEMENTS

The organization shall establish, implement, monitor and maintain an occupational health and

safety management system (OHSMS) in accordance with the requirements of this

Standard. The OHSMS shall:

a) Have a written policy statement and procedure(s) for each element. This shall include

roles and responsibilities for relevant workplace parties

b) Support worker participation by identifying and removing barriers to participating in the

OHSMS.

c) Have a mechanism for communication to and from all appropriate workplace and

external parties. Communication must be in a way that the receiver understands the

message

d) Ensure workplace parties are trained and competent for the implementation of the

element

e) Be evaluated to ensure effectiveness and continual improvement

f) Be revised and updated as needed.

5.1 Health and Safety Policy

5.1.1 Senior management shall establish, implement, monitor and maintain a documented

occupational health and safety policy appropriate to the scale and nature of the

organization’s operations and activities, and associated risks.

5.1.2 The policy shall:

a) Provide a framework for setting and reviewing OHS objectives and continual

improvement of the OHSMS and OHS performance



b) Confirm senior management and management’s commitment to provide a safe and

healthy work environment for the prevention of injuries and illnesses

c) Express a commitment to be in compliance with applicable OHS legal and other

requirements

d) Express a commitment to work in a spirit of consultation and co-operation with workers

e) Address health and safety responsibilities for workplace parties

f) Be signed by senior management and dated

g) Be current

h) Be visibly posted in the workplace

i) Be reviewed at least annually

j) Be communicated to workplace parties

5.2 Hazard Assessment, Analysis and Control

5.2.1 The organization shall establish, implement, monitor and maintain a documented policy

statement and procedure for assessing, analyzing and controlling hazards that is

appropriate to the nature of the hazards and level of risk.

5.2.2 The procedure shall include:

a) Requirement to conduct hazard assessments for all operations, including routine and

non-routine and human factors, where work is performed

b) Requirements for reporting actual and potential hazards

c) Requirement to conduct risk assessment for identified hazards:

Proactively prior to commencement of tasks

When equipment, material, substance or process is introduced or changed

When a change to the OHSMS may impact workplace operations or activities (See

also Section 5.14.2 Management of Change)

d) Requirement to Identify hazards originating outside of the workplace that may impact

OHS within the workplace for which the organization has control

e) Consideration of legal requirements and associated standards and guidelines

f) Consideration of design and layout of the work area, ergonomics, machinery and

processes

g) Requirement for involvement of appropriate competent personnel such as workers,

supervisors, maintenance, engineering and suppliers in the hazard assessment process

h) Requirement to prioritize risks before and after identifying controls

i) Development of a list of identified critical tasks and/or activities



j) Determination of control measures using the hierarchy of controls:

1. Elimination

2. Substitution

3. Engineering controls

4. Administrative controls

5. Personal protective equipment

5.2.3 The hazard assessment, analysis and control measures shall be documented, current,

reflect actual practice and made available to affected workplace parties.

5.3 Controls


statement and procedure for controlling hazards identified in 5.2 of this Standard.

5.3.2 The controls shall be developed following the hierarchy of controls, accurately reflect the

organization’s activities, take into account applicable legal and other requirements such

as standards, guidelines or manufacturer instructions.

5.3.3 Control measures shall be documented, communicated, and made readily available to

the affected workplace parties at the point of use as required.

5.4 Procurement and Contractor Management


statement and procedure for procurement and contractor management/outsourcing.


a) Hazard assessment, analysis and control for procured goods and services following the

methodology required in Sections 5.2 Hazard Assessment, Analysis and Control and 5.3

Controls of this Standard

b) Occupational health and safety criteria for selecting, monitoring and evaluating

contractor/service providers. The criteria shall include:

The ability and competency of the contractor to be able to assess, analyze and control

hazards arising from their own work that may impact the organization’s workers

The ability and competency of the contractor to be able to assess, analyze and control

hazards arising from the organization’s work that may impact the contractor’s workers



Communication with workplace parties when there are changes affecting the health

and safety of the work

c) Requirement for the organization to lead the coordination and integration of relevant

portions of the organization’s OHSMS on multi-employer or multi-contractor worksites.

5.5 Company Rules


statement and procedure for company rules.

5.5.2 The procedure shall:

a) Include responsibilities for setting, implementing and complying with company rules

b) Ensure both standard and work location specific rules are available

c) Require company rules to be written and either visibly posted or provided to each

employee

d) Ensure company and workplace specific rules are clearly explained to workers in a way

that they understand them

e) Include a progressive disciplinary policy

f) Ensure company rules are applied and consistently enforced throughout the company.

5.6 Personal Protective Equipment


statement and procedure for Personal Protective Equipment (PPE).

5.6.2 The procedure shall:

a) Ensure activities requiring PPE are documented and specific criteria is used to select

appropriate PPE for all activities

b) Include written rules and/or guidelines for the proper fitting, care and use of PPE and

ensure workers are made aware of them

c) Ensure that appropriate PPE is provided and/or made available to workers for specific

activities

d) Include requirement for inspection and maintenance of PPE as per manufacturer’s and

legislative requirements

e) Ensure management, supervisors, workers, sub-contractors and suppliers of service use

required PPE.



5.7 Preventative Maintenance


statement and procedure for preventative maintenance


a) An inventory of items to be maintained

b) Requirement for use of preventative maintenance schedules

c) Requirement to meet manufacturers’ preventative maintenance guidelines and legislated

requirements

d) Requirement to keep records including corrective actions taken

e) Qualifications for worker(s) performing the inspection and maintenance

f) Requirement to remove overdue and/or defective tools, equipment, facilities and

vehicles from service.

5.8 Training and Communication

5.8.1 Training

5.8.1.1 The organization shall establish, implement, monitor and maintain a documented

policy statement and procedure for training.

5.8.1.2 The procedure shall include:

a) Setting roles and responsibilities for those administering and managing the

training procedure

b) Identifying competencies for each task (See also Section 3.0 Definitions for

definition of competency)

c) Determining OHS training needs by:

Conducting training needs analysis

Reviewing legislated training requirements

d) How the training will be administered and managed

e) Evaluation of learning

f) Method for maintaining training records

5.8.1.3 Training shall:

a) Take into consideration differing levels of responsibilities, ability, language skills

and literacy

b) Include training as prescribed by relevant legislation and other requirements



c) Include information on the organization’s OHSMS including purpose, roles,

responsibilities and rights, importance of conformity, potential consequences for

deviations or noncompliance and importance of workers’ participation within the

OHSMS

d) Be provided prior to the individual performing the relevant task.

e) Include a relevant orientation program that:

Is completed prior to starting work

Is provided for new and young workers, returning workers, change of position

Is mandatory for all workers

5.8.2 Communication


policy statement and procedure for OHS communication.

5.8.2.2 The procedure shall include:

a) Senior management holding regularly scheduled company-wide OHS meetings

with all employees that includes the OHSMS and its implementation

b) Communication delivered in a manner that is understood by the receiver of the

message and considers ability, language skills and literacy

c) Communication that provides opportunity for input from workers

d) Receiving, documenting and responding to internal and external OHS

communications.

e) Tailgate or toolbox talks or their equivalent.

5.9 Workplace Inspections


statement and procedure(s) for workplace and pre-use inspections.

5.9.2 The procedure(s) shall include:

a) Requirement to conduct and keep records for workplace inspections including

identifying and preventing potential nonconformities and corrective actions

b) Requirement to conduct and keep records for pre-use inspections of vehicles,

machines, tools and equipment including corrective actions

c) Inspection frequencies and who must complete them

d) Appropriate worker participation in the inspection process

e) Requirement to meet all legislation and manufacturers’ requirements.



5.10 Investigations and Reporting


statement and procedure for reporting and investigating incidents.


a) Roles and responsibilities of workplace parties for reporting incidents and for

conducting investigations in a timely manner

b) Requirement that personnel have been trained in legislative and company specific

reporting requirements and investigation procedures

c) Actions to mitigate any additional consequences of the incident

d) Determination of OHS deficiencies including root causes of the incident

e) Determination of corrective and preventative actions

f) Communication of investigation results and corrective and preventative actions to

interested parties

g) A process measuring the effectiveness of the corrective and preventative actions.

5.10.3 The organization shall maintain records of incidents and investigation reports.

5.11 Emergency Preparedness


statement and procedure for emergency prevention, preparedness and response.


a) Identification of potential emergency situations

b) Documented response plans including roles and responsibilities of relevant personnel

c) Input of relevant interested parties

d) Identification of resources needed to implement the emergency response plans

taking into consideration the needs of other interested parties

e) Requirement for emergency equipment to be in place, well-marked and regularly

inspected and maintained

f) Prevention or minimization of injury or occupational illness for the identified

emergency situations

g) Provision to transport injured workers to medical facility

h) An appropriate emergency communication system

i) Requirement for training for emergency response appropriate for roles and

responsibilities



j) Periodic testing of the emergency response (e.g. drills) in a way that does not

introduce new hazards and the maintenance of records of testing and corrective

actions

k) Periodic review of emergency procedures and response plans at least annually and

revision as appropriate

l) Communication of relevant information to all involved including workers, visitors,

contractors, emergency response services, government authorities and the

community regarding emergency response.

5.12 Statistics and Records


statement and procedure to organize, monitor, and regularly measure their OHS

performance.

5.12.2 OHS performance shall be measured at a specified frequency and:

a) Include qualitative and quantitative measurements appropriate to the organization

b) Include leading and lagging performance measures

c) Compare current health and safety performance with past performance

d) Include analysis of statistics and identification of trends

e) Include analysis of first aid treatment records

f) Results shall be recorded and communicated to relevant workplace parties.

5.13 Legislation and Other Requirements


statement and procedure for identifying and complying with all applicable legislation.


a) Identification of applicable legislation, regulations, standards and any other

requirements

b) Methods to ensure compliance with applicable legislation

c) Currency of all documentation related to legislation, regulations, standards and any

other requirements

d) Visible posting or availability of relevant legislation at each workplace as required

e) Evaluation of compliance to legislation at regularly planned intervals and retention of

records of evaluations



5.14 Management Review and Management of Change

5.14.1 Management Review


policy statement and procedure for senior management to review the effectiveness

of the OHSMS at regularly planned intervals, and at least annually.

5.14.1.2 The input to the management review shall include:

a) Evaluation of the effectiveness of all elements of the OHSMS

b) Status of actions from previous management reviews

c) Results of internal audits, including COR™ audits

d) Evaluations of compliance with legal requirements

e) Results of participation and consultation with employees/ H&S Representative /

JHSC

f) Communication from external parties

g) OHS performance of the organization

h) Evaluation of the extent to which OHS objectives have been met

i) Status of incident investigations, trends identified, implementation of corrective

actions, implementation of preventive actions and status of action taken

j) Changing circumstances related to the OHS such as developments in legal

requirements or technology

k) Recommendations for improvement

5.14.1.3 The output to the management review shall include decisions related to:

a) OHS policy updates

b) Measurable OHS objectives

c) Action plan to achieve objectives

d) Required resources

e) Any other elements of the OHSMS as appropriate

f) Communication of the objectives and action plan(s) to all personnel

5.14.1.4 Management review shall be documented and the records retained.

5.14.2 Management of Change


policy statement and procedure for managing occupational health and safety

change.



5.14.2.2 The Management of Change procedure shall be initiated by:

a) Changes in legal requirements

b) Significant changes in work processes, control measures, equipment,

organization, work location

c) Introduction of new products, processes or services

d) Introduction of new developments in OHS knowledge or technology

5.14.2.3 Elements 5.2 Hazard Assessment, Analysis, Control, and 5.3 Controls will be

applied to any identified changes.

5.14.2.4 Where appropriate, the organization shall provide information and training for any

affected personnel.

Find out what we can do for you at www.ihsa.ca

Infrastructure Health & Safety Association (IHSA)21 Voyager Court South

Etobicoke, Ontario M9W 5M7 CanadaTel: 1-800-263-5024 • Fax: 905-625-8998

www.ihsa.ca

About IHSA IHSA’s vision is the elimination of all workplace injuries, illnesses, and fatalities within our member firms.

We engage with our member firms, workers, and other stakeholders to help them continuously improve their health and safety performance. We do this by providing effective and innovative sector-specific programs, products, and services.

We offer • Training programs • Consulting services • Health and safety audits • Publications and e-news • Posters and stickers • Reference material • A resource-rich website.

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