TEMPLATE: Job Analysis Form JOB ANALYSIS
Transcript of TEMPLATE: Job Analysis Form JOB ANALYSIS
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TEMPLATE: Job Analysis Form
JOB ANALYSIS
Date:
Position:
Name of Subject Matter Specialist (SMS) :
SMS Title:
Organization:
Length of time in Position:
No position Description on File
Position Description Not Current
Last Revision Date:
Part 1 – Job Function and Duties
A. Major Function
Briefly state the major responsibilities of the job (general statement what is the main purpose of the job?)
B. Specific Duties
List the duties performed in this position, explaining what is done and how it is done, and estimate the percentage of
time spent on each one over a period of a month. When considering importance of the task consider the severity of
consequences if this task is performed poorly. The purpose of this question is to determine what is done, how it is done,
and why it is done (the result).
What is the main function of this position?
How does the job get done – the interaction with data/people/ or things?
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Example
Duties % of Time
Performs receptionist duties for the Department by: 35%
Answering all incoming calls
Taking messages
Placing long distance calls and recording the time and charges
Job Analysis Record- Key work activities
Duties %Time
1.
How
_____________________________________________________________________________________
2. %Time
How
_____________________________________________________________________________________
3. %Time
How
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4. %Time
How
_____________________________________________________________________________________
5. %Time
How
_____________________________________________________________________________________
6. %Time
How
_____________________________________________________________________________________
7. %Time
How
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8. %Time
How
_____________________________________________________________________________________
9. %Time
How
_____________________________________________________________________________________
10. %Time
How
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Part 2
Identify the key competencies (knowledge, skills, abilities, and behaviors) required to successfully perform the
responsibilities of the position. Competencies are a combination of measurable and observable knowledge, skills,
abilities, and behaviors the employee needs to be successful on the job.
Describe the competencies in a way that they may be used to assess a candidate in an interview process.
Indicate the relationship between the work activities and the competencies
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PART 2 - Job Functions and Competencies Required
1. Job Function:
Competencies
2. Job Function:
Competencies
3. Job Function:
Competencies
4. Job Function:
Competencies
5. Job Function:
Competencies
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Part 3 - Contacts
List the contacts made while performing the job duties. Indicate the reason for the contact, the frequency of the
contact and the method of contact.
Contact Purpose of Contact Frequency Method
1.
2.
3.
4.
5.
6.
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Part 4 - Supervision
Does this position supervise other employees? Provide the number of employees supervised, job classification and the
type of supervision provided?
Responsible for hiring, salary
adjustments, promotions, and
terminations WITH authorization from
higher authority.
Responsible for hiring, salary adjustments,
authorization from reference to higher
authority.
Responsible for evaluating staff WITH
authorization from higher authority.
Responsible for evaluating staff WITHOUT
authorization from higher authority.
What type of supervision is required for this position and how is this achieved?
On what basis is this classification work typically monitored?
Hour to hour Daily 2-3 time per week Once per week Weekly to monthly
Less than once a month
Title of person who monitors work:
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Part 5 - Your Environment
Equipment Used
List all equipment operated or used to complete the work requirements of this position (include manual and powered
tools, instruments, devices, machines and vehicles).
1.
2.
3.
4.
5.
6.
7.
8.
Working Environment
List any features of your work that create unusual demands or stresses:
Routine job performance requires more than a standard workweek.
Physical Requirements:
Are special physical skills, eye-hand coordination, and manual dexterity skills required for this classification?
Working Conditions :
Requires continuous exposure to
unpleasant conditions, such as noise, dust,
heat fumes, etc.
Physical Demands -
Requires exposure to physical danger
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Part 6 - Education and Experience
What level of education/ specific skills is required for this position?
Level Type/Major
a. Public School (Grade 8)
b. Junior Secondary (Grade 10)
c. Senior Secondary (Grade 12)
d. College Diploma
e. University Degree
F Masters Degree
Are any licenses, certificates or registrations required for this position (i.e. BC Driver’s License, C.G.A., R.I.A., etc.)?
6. What levels of computer skills are required for this classification?
Basic keyboard access, update and
monitoring skills and/or the origination
of word processing documents, graphics
and spreadsheets.
Advanced office suite skills, desktop
publishing systems, drafting, technology,
control systems or similar computer-aided
work requirements.
Systems installation, hardware
maintenance, mini computer network
coordination and/or technical
assistance.
Business or engineering application
design and/or programming in mainframe
or mini-computer operations.
How much and what type of prior experience do you consider essential to perform this job?
What on the job training is provided?
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Part 7 - Decision Making/ Problem Solving/ Judgment
What types of problems are typically faced on the job?
What types actions must the candidate take? Can you provide some examples?
What types of decisions is this position responsible for?
Examples:
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Additional Information
Please state anything that the interview has not covered which would aid in describing your job.
Signature ______________________________________
Depart Lead/ Supervisor
Signature ______________________________________
Interviewer/ Consultant
Company