COORDINATING TEAM AGENDA€¦ · COORDINATING TEAM MEETING MINUTES MONDAY, NOVEMBER 9, 2015,...

COORDINATING TEAM AGENDA

THURSDAY, FEBRUARY 4, 2016, 1:30-3:30PM, HASTINGS ROOM, 156 ANN STREET, BELLEVILLE

Item Time Person(s) Responsible

Materials Required

1. Welcome

3 min Co-chairs

2. Review Agenda

2 min Co-chairs

3. Accept Nov 9, 2015 Minutes

3 min Co-chairs Attachment

4. Business Arising

Nov 26th Attendance Review

Nov 26th Meeting Evaluation Results

5 min 5 min

All All

Attachments

5. Coordinating Team Work Plan Items

CYSN Roles and Responsibilities – Draft #1

Coordinator Performance Review Template

CYSN 2016/17 Budget – Draft #1

Develop and Finalize Nov 26th Network Agenda

20 min 20 min 10 min 50 min

Wendy Tamara Wendy All

Attachments

Handout

6. New Business

7. Next Meeting

Wendy will issue a doodle poll to prepare for the April 28, 2016 Network meeting

2 min

8. Adjournment 120 min

THE COORDINATING TEAM is responsible for developing processes to support effective decision-making by the Network. The Coordinating Team receives agenda items from teams, committees, working groups and community partners, organizes Network meetings, and provides general direction to the Coordinator in the development of Network agendas. The Team also reviews Network membership and partnership in order to identify gaps.

CYSN VISION: Children, youth and families living in Hastings-Prince Edward easily access a responsive service system that meets their needs.

NEW CYSN MANDATE: To support the well-being of children and youth prenatal to 18 years and their families through collaboration and informed planning.

COORDINATING TEAM MEETING MINUTES

MONDAY, NOVEMBER 9, 2015, 10AM-NOON, HASTINGS ROOM, 156 ANN STREET, BELLEVILLE

IN ATTENDANCE: Theresa Kennedy (CYSN Co-chair), Tamara Kleinschmidt (CYSN Co-chair), Maribeth deSnoo (Lead Agency), Brandi Hodge (Community Indicators and Measures Committee), Bonnie Perrigard (Communication Team), Kelly Allan (Past CYSN Co-chair), Beverley Bell-Rowbotham (DAC), Wendy Anderson (CYSN Coordinator)

REGRETS: Susan Seaman (Service Pathways/Community Engagement Committee)

ITEM DISCUSSION/MOTIONS ACTION (including Person Responsible

and Completion Date)

1. Welcome

2. Review Agenda

5b will be addressed in 5a

3. Accept Sept 11, 2015 Minutes Accepted

4. Business Arising a) Sept 11th Attendance Review

Wendy reported 50 in attendance - 31 member organizations were present, with a total of 35 decision-makers present. The balance of participants were the facilitator, 3 support staff, 2 non-members, 2 MCYS reps, a student and 6 agency reps of member organizations who are not authorized decision-makers (2 directors, 4 front-line). Wendy

A face-to-face orientation session will be delivered by co-chairs and coordinator to new members and anyone else who wishes to attend

TEAM MANDATE: The Coordinating Team is responsible for developing processes to support effective decision-making by the Network. The Coordinating Team receives agenda items from teams, committees, working groups and community partners, organizes Network meetings, and provides general direction to the coordinator in the development of Network agendas. The Team also reviews Network membership and partnership in order to identify gaps.



b) CYSN Governance Ad Hoc Group

shared the list of member organizations absent who did and did not send their regrets.

The group will be meeting tomorrow morning at Highland Shores.

Wendy advised that the Network is required to provide both MCYS and MEDU with 60 days’ notice of a change in banker; i.e., January 31, 2016. This means that a recommendation and decision will need to be made at the November 26th meeting since the CYSN won’t meet again until February 25, 2016.

once Network mandate, plan and structure are finalized.

Wendy to share meeting notes with Coord. Team.

Co-Chairs to present detailed update with a recommendation on November 26th.

5. Work Plan Items a) Plan for Release and

Implementation of Vision/Mandate Exercise/Materials

Brandi reported the CIMC recommendations as follows: Recommendation #1 – Mandate:

Task the Coordinating Team (decision-makers) with drafting a mandate to take to the Network on November 26th for approval, using the notes/flipcharts of previous sessions, and possibly using someone new as a filter. Mandate must align with service description goals. Are we networking or are we creating community change? Do we want information about the system or influence over it?

Timeline November 26, 2015 Recommendation #2 – Strategy:

Task the CIMC with developing a community plan that would address our priorities/focus/guiding principles - based on what the data tells us. What do we want to achieve? Invite others who are interested.

A group of Coordinating Team members will meet on November 11th to wordsmith a mandate. Wendy will send product to all Coord. Team members. The proposed mandate will be included in the meeting package. The CIMC will consider fast-tracking this process. However, timelines need to be realistic.



b) Discuss process for Annual CYSN Work Plan

c) Discuss process for Student Success Collaboration

d) Develop and Finalize Nov 26th Agenda

The Network would then engage in developing the specifics. Should our focus be on early intervention; i.e., 0-6 years (Best Start) and youth?

Again, test against Ministry funding expectations.

Timeline June 23, 2016 – celebrate. Recommendation #3 – Structure:

Strategy drives structure.

Network to address structure once community plan has been finalized.

Included above. The group discussed the need to be clear about why data is being presented at meetings. The potential exists to lead the CYSN away from priority areas. Is the expectation for Network committee action or to encourage the creation of partnerships among members? There are a number of initiatives that are responding to graduation rates; i.e., the Student Success Strategy at school boards and two Youth Collective Impact projects – one in PEC, one in Hastings. Beverley’s graduation rate databit was effective at increasing awareness and mobilizing local agencies to action.

Brandi requested that the Vision/Mandate follow-up be scheduled early in the meeting, followed by presentation of the proposed mandate by the Co-chairs.

The report issued by Judith Moses will help inform the development of a Network work plan. It will be included in the Network meeting package. The Coordinating Team agreed that expectations for the Network and its members need to be made clear in future.



Margo has requested 20 minutes to provide updates on the Special Needs Strategy – screening procedure, status of coordinated service planning proposal (June 2015) and a high level overview of the integrated rehabilitation proposal (October 2015)

Co-chairs will advise that all but Aboriginal Planning and CIMC meetings have been put on hold until clear direction is received

It makes sense to combine the Suicide Prevention Strategy presentation and suicide databit

Cathie West will report on youth engagement collaboration

Lily Lee has requested 10 minutes to launch the Be Safe App

Ministry updates will be left open on all agendas

Aboriginal Planning, CIMC and Fresh for All only will report at this meeting.

Beverley will coordinate with Megan Luke

6. New Business a) Status of Committees, Teams

and Work Groups

Wendy advised that both Red Flag groups have been operating on an ad hoc basis since their two-year timelines have passed. Bonnie stated that Communication Team meetings have been put on hold until the CYSN provides direction. Service Pathways/Community Engagement continue to struggle with moving forward on family engagement. The Committee Co-chairs met with Theresa Dostaler and Wendy to formulate strategies for moving forward – the committee will meet to discuss in December. Attendance has fallen off with many groups. Aboriginal Planning and the CIMC are functioning effectively with clear direction.

Most updates will be put on hold until clear direction is received from the Network. A meeting evaluation is scheduled for November – every other meeting.

7. Next Meeting

Wendy will issue a doodle poll to prepare for the February 25, 2016 Network meeting.

Regrets to: [email protected]

8. Adjournment Noon

mailto:[email protected]

Children and Youth Services Network Meetings

P = Present

Non-Members are Highlighted

Agency/Organization Person 25-Sep-14 27-Nov-14 12-Mar-15 23-Apr-15 25-Jun-15 24-Sep-15 Nov 26 15

Abigail’s Learning Centre Karen Richey P

Mary Mask P

Addictions & Mental Health Services Garry Laws P

Tim Pomfret P

Paul Meadows P P

ALCDSB Theresa Kennedy P P P P

Melanie Dunlop P P P P P P P

Terri Slack P

ALCSB/HPEDSB/Limestone CC Manager Colleen Peairs P P P

Alternatives for Women Wanda Post P P

Sam Hennessy (student) P

Belleville Pregnancy & Family Centre Heather Tapp

Belleville Public Library Trevor Pross

Sarah Basinski P

BQW Community Health Centre Maggie Flynn P

CEPEO School Board Adreanne Beauchesne P P

Chantal McAlpine P

Children and Youth Services Network Wendy Anderson P P P P P P P

Children’s Mental Health Services Terry Swift P

Susan Sweetman P P P

Nancy Powers P

Megan Luke P

City of Belleville Recreation, Culture Caitlin Gnidec P P P P

Tanya Grierson P

Community Care Access Centre Pamela Nicholson

Community Development Council Ruth Ingersoll P P P P P P

Community Employment Services Lisa Benoit P

Community Learning Alternatives Heather Barker P P

Shannon Thompson P

Jennifer Nelson P

Community Living Belleville & District Hilary Tugwood P

Community Living Prince Edward Linda Duffy-Brown P P P P

Christine McCaul P

Community/Professional Peggy Yates P

Judith Moses P

COSP Linda Seeley P P P P P

Children and Youth Services Network MeetingsAgency/Organization Person 25-Sep-14 27-Nov-14 12-Mar-15 23-Apr-15 25-Jun-15 24-Sep-15 Nov 26 15

Trevor Crawley (student) P

CSBD Susan Seaman P P P P P P

Trish McKinnon P

Data Analysis Coordinator Beverley Bell-Rowbotham P P P P P P P

ECOTB Ann McIntosh P

E'Cole L'Envol Melanie Reynolds P P P

Family Space Quinte Kelly Allan P P P P P P P

Donna Kaye P

First Adventure Child Development Debbie Milne P P P

Frankford Youth Centre Racheal Kellar P

Gateway Community Health Centre George Flagler P

Girls Inc. Limestone Hanna Kitchingman P

Tammy Didychuk P P P

Gleaners Food Bank Ellen Enright P

Hastings County Children’s Services Cathy Utman P

Anne-Marie Murphy P P P P P

Juliee Harrison P

HPE Public Health Jackie Whittingham P P P

Nancy McGeachy P P P

Veronica Catry P

Jennifer Ronan P

HPEDSB Donalda Simmons P P P P

Mark Fisher P P P

Tina Jones P

HPE Learning Foundation Maribeth deSnoo P P P P P P P

Kellie Brace P P P P P P

Wendy Fleet (recorder) P P P P

Vicky Van Roie (recorder) P P P

Cherie Hardie P P P

Highland Shores Children’s Aid Mark Kartusch P P P

Tami Callahan P P P P P

Bonnie Perrigard P P P P P

Stephen Martyn P

Rhiannon Aird P

Catherine Whitley P

Hub (The) Child & Family Centre (PECCS) Tamara Kleinschmidt P P P

Susan Quaiff P P P

John Howard Society Diana Gregory P P

Wendy Swoffer P


Will Manos P

Kerry's Place Autism Services Michelle Montague P P

Tonya Howell P

Kingston Literacy & Skills Susan Ramsay P

Loyalist College Rose Marie Reid P P P

Sarah Hopper P

Matters of Hope - non-voting Mark Hill P P P P

META Employment Services Mark Donald P

Cheryl Dupre P

Ministry of Children and Youth Services Lynette Cumming P P P P P P P

Darrell Dean P

Caitlin Heino P

MCYS - Probation Lisa Clarke P P

Ministry of Education Rachelle Blanchette P P P

Mohawk Family Services Brandi Hildebrand

North Hastings Children's Services Jessica Anderson P P P P P P

North Hastings Community Integration Dave Buttineau P

Laurie Oram P P

Niki Braybrook P

Ontario Native Women's Association Sarah Dunkley

Prince Edward Family Health Team Stephanie MacLaren

Prince Edward Learning Centre Kathy Kennedy P P P P P

PELASS Pam Kent P P P P

Nicole Belnap P

Quinte Children's Treatment/PSL Margo Russell-Bird P P P

Quinte & District Rehab - non-voting Jennifer Mills P P P

Beth Steinmiller P P

QHC Maternal Child Program Darlene Stuckless P P P P P

QHC Parent Child and Youth Clinic Darlene Stuckless P P

Treena Cook P P P

Quinte West Youth Centre Jared Phillips

Connie Nye-Kaley P P

Tabitha Golden P

Recreation Outreach Centre (ROC) Darlene Thompson P

Brittany Nieman P

Regional French Language Network Morgane Navarot P

St. Leonard's Home Kelly Nolan P P

Chris Little P P P

Chris Beaudrie P P P


Three Oaks Leah Morgan P P P

Trenton Military Family Resource Centre Susan Stoddard P P P P P

Helene Cadotte-Gagnon P P P P

Amy LeGresley P P

Tamara Kleinschmidt P P P P P P

Orlana Bourgoin P P

Triple P Julie K. London P P P P

United Way Quinte Amy Watkins P P P P

Brandi Hodge P P P P

Judi Gilbert P

Volunteer and Information Quinte Brenda Snider

YMCA of Central East Ontario Kerry Vadneau P

Emily Gray P

Martha Palm-Leis P

YMCA of Northumberland (OEYC) Rachel Lackey P

Youth Habilitation Quinte Inc. Cathie West P P P

Lily Lee P

Youth Unlimited Colin Leaver P P P P

Jeanette Van den Eikjel (st) P

Total Attendance Individuals 47 40 48 38 39 50 43

29 24 27 26 24 31 25

24 20 19 26 22 29 23

44% 37% 35% 47% 40% 54% 43%

# Member Organizations Represented out of 54

# Member Organizations with a Decision-Maker Present

% Total Member Organizations Represented by a Decision-Maker

CYSN November 26, 2015 Meeting Evaluation Results –15 responses – 43 attendees = 35%

Please take a couple of minutes to complete this short meeting evaluation. Your input will help the

Coordinating Team improve the quality of meetings and effectiveness of the Network, so please give us

as much information as possible.

A. Please indicate to what extent you agree with the following statements:

1. Our meeting time was used effectively.

0 Disagree strongly 1 Disagree 9 Agree 4 Agree strongly 1 Blank

2. We achieved the stated objectives for the meeting.


3. The meeting was well-planned.


B. Please rate the various parts of the meeting:

Very worthwhile

Worthwhile I did not get much from this

1. Networking opportunities 2 10 1

2. Information about provincial intiatives 4 8 + 1 w/vw 0

3. Updates from the CYSN teams and working groups 4 7 1

4. Information about community initiatives 8 5 0

5. Databit 6 6 1

6. Infomercials 1 1 w/vw 2

Other (please specify): “Not many people participated in networking opportunities” Some categories do not add up to 15 – boxes were left blank

C. What, in particular, peaked your interest?

“New to community and connecting for Frankford Youth Centre” “Ministry updates” “Special Needs Strategy, Be Safe App” “Information shared on Community Suicide Prevention Plan” “Collaborative initiatives” “Special Needs Strategy, Fresh for All, Best Start Child and Familyh Centre, Phase 2 of Early Years Act” “I love Bev’s databits always” “Loved that Rachelle included the French school boards in her presentation” “All info excellent” “Ontario Special Needs Strategy” “Love the databits! and suicide prevention info, update from Special Needs Strategy and Healthy Kids” “special needs”

D. What are you taking from this meeting that your organization can act on?

Everything” “CMH – resources and services, suicide prevention and Be Safe App” “The Be Safe App – Run Jump Play survey” “Be Safe App” “Looking forward to bringing back posters to my school so students can have quick access to resources needed” “Follow up on accessing info on Special Needs Strategy. Plan for fresh food for all – spring with our organization” “Understanding and connectivity” “Be Safe App will be shared, ASIST training” “Special Needs Strategy, Be Safe App” “Mental health pieces” “Mental health info and resources”

E. How do you think the new mandate will help the CYSN moving forward?

F. What suggestions do you have for future meetings?

“Fantastic!” “Clarify direction” “It appears to be consistent with the intent of our original mandate” “More clear direction” “Realistic – we are all responsible” “I think it’s a step in the right direction in moving forward with today’s society” “Provides a starting point”

“Tables – did not like the set-up” “Love the info updates!” “None – excellent” “Chairs need to ensure presenters stay on time” “Tables” “Well, physical space – a table makes it a lot easier for me” “None” “Use space where there are tables to sit at” “Chairs to monitor speaking times and let speakers know they’ve reached their limits!”

DRAFT #1

ROLES AND RESPONSIBILITIES

WITHIN THE CYSN - JANUARY 19, 2016

CYSN BANKER ORGANIZATION RESPONSIBILITIES (as they pertain to Network)

Comply with the terms contained in signed Agreements between the Banker organization (the “Recipient”) and Her Majesty the Queen in Right of Ontario as represented by the Minister of Children and Youth Services and Minister of Education (the “Province”).

Fulfill Ministry expectations for governance as set out in Service Objectives for Governance.

Ensure delivery of services according to Service Description Schedules (including the development of processes for Early Years Child Development planning, provision of targeted mental health prevention activities to children and youth 0-18 years, achievement of set goals and evaluation) within defined service area.

Comply with the Ministries’ risk assessment business process (including the willingness to complete a Comprehensive Risk Assessment, according to Ministry timelines, if the overall risk rating has been determined to be high or medium risk.)

Provide service in the areas identified in the Ministries’ risk assessment business process document (including governance, service delivery, stakeholder satisfaction, financial, legal, technology, human resource management.)

Accountable for the funding and financial reporting to the Ministry of Children and Youth Services ($28,500) and Ministry of Education ($42,160) (including quarterly Ministry financial reporting, and Transfer Payment Annual Reconciliation (TPAR) fourth quarter actual reports.)

Manage accounts on behalf of the CYSN and provide financial updates at Network meetings.

Arrangements would be reviewed annually for a period of 3 years and subject to renewal.

CYSN BANKER ORGANIZATION RESPONSIBILITIES (as they pertain to Coordinator)

Engage the Coordinator as an employee.

Prepare annual employment contracts for Coordinator signature.

Assume liability for the Coordinator.

Maintain personnel records.

Orient Coordinator to health and safety, building security, etc. policies and procedures.

Establish communication process for reporting absences, etc.

Sign off on Coordinator timesheets.

Provide code of conduct; e.g., confidentiality.

Define scope of decision-making.

Set out scope of work; e.g., working from home.

Responsibility for costs associated with permanent workspace in Belleville and tools of work (see below) need to be flexible to allow for negotiations between the Network and Banker which could include in-kind contributions and an administrative surcharge.

Workspace and Tools of Work

Includes office space, access to internet, printer, photocopier and fax, telephone line.

The CYSN budget covers: Coordinator wages and stats plus mandatory benefits (vacation, WSIB, EI, CPP,

EHT), travel and professional development Administrative support and refreshments for Network meetings Planning activities Office supplies and printing costs Promotion and advertising Website domain hosting and maintenance agreement.

ACTION: Wendy will arrange for a stand-alone email address through the CYSN website domain (available at no cost)!

HIRING AND ANNUAL PERFORMANCE REVIEW OF COORDINATOR

Hiring and Annual Performance Review of Coordinator

Responsible Co-chairs and Banker

Accountable Banker

Support Network

Consult (before decision) Coordinating Team

Inform (after decision) Coordinator

A Hiring Committee, established by the Co-chairs, would be responsible for recruitment.

Annual reviews would be triggered by the signing of employment contracts in February – which would lay out terms specific to the position as opposed to adopting Banker organization policies.

ACTION: Tamara will provide a simple template for further development by the Coordinating Team by mid-January 2016 – with input from Co-chairs and Banker.

This CYSN performance review template would be completed by the Coordinator, and discussed (~30 minutes) with Co-chairs and members of Coordinating Team as appropriate.

Ensure input is provided by a representative(s) of the FNMI Planning Working Group.

This documentation would be kept on file by the Banker organization.

The need for a Coordinator work plan will be determined a year or two down the road.

The annual employment contract, job description and Network work plans will guide the roles and responsibilities of the Coordinator.

DAY-TO-DAY PERFORMANCE MANAGEMENT OF COORDINATOR

Day-to-Day Performance Management of Coordinator

Responsible Co-chairs and Coordinating Team

Accountable Banker

Support Network

Consult (before decision) Banker

Inform (after decision) Coordinator

CYSN Co-chairs are responsible for performance management of the Coordinator in collaboration with the Coordinating Team, comprised of representatives from teams, committees and working groups.

ACTION: Coordinating Team responsibility needs to be authorized by the Network.

Checks and balances would be in place to address performance issues – due diligence.

Banker would be responsible for oversight of conditions of work, Co-chairs for oversight of performance in collaboration with Coordinating Team and in consultation with Banker.

Banker would ultimately terminate contract in consultation with Coordinating Team.

CYSN COORDINATING TEAM RESPONSIBILITIES

Develop processes to support effective decision-making by the Network.

Develop Network agendas and advise Co-chairs on facilitation based upon business arising and items submitted by member organizations.

Review Network membership and partnership in order to identify gaps.

Develop Coordinator performance template and consult with Co-chairs on annual review.

Collaborate with Co-chairs on day-to-day performance management of Coordinator.

Develop annual CYSN budget in consultation with banker for review and approval by Network in February.

Review and amend Coordinator job description in consultation with Co-chairs, Banker and Coordinator.

CYSN CO-CHAIR RESPONSIBILITIES – DRAFT #3

All Co-chairs are to be from member organizations in good standing of the Children and Youth Services Network. ACTION: “Good standing” needs defining here and TOR – signed agreement, fee paid.

The Co-chairs facilitate Network meetings with the objective of promoting effective and open decision-making and supporting collaboration and informed planning.

Co-chairs will chair Coordinating Team meetings.

Network Co-chairs are members of the Coordinating Team and assist with the establishment of the agenda, and the determination of how the meeting will be facilitated based upon business arising and items submitted by members. (i.e. Which items are for information, which items require a motion, which items require an activity for the desired outcome at the Network meeting.)

The Co-chairs, in partnership with the Coordinator, serve as the designated official spokespersons for the CYSN unless otherwise delegated.

Each Co-chair is expected to serve at least one two (2) year term of office. Co-chairs may serve up to two (2) consecutive two-year terms for a total of four (4) years. Each Co-chair may serve one (1) year on the Coordinating Team after their term of office is complete.

Terms of office are staggered so that a new Co-chair always assumes leadership with the help of someone who has been in the position for at least one year. Experienced members of the Network are encouraged to take a rotation as Co-chair in order to share the additional responsibility of leadership.

Co-chairs have a responsibility to defer a discussion or a motion if more information is deemed to be required before an informed decision can be made.

Co-chairs, in collaboration with the Coordinating Team and in consultation with the Banker, are responsible for the day-to-day performance management of the Coordinator.

The lead organization, with input from the Coordinating Team, including Co-chairs and the Network, conduct an annual performance review of the Coordinator’s work plan. Co-chairs, in collaboration with the Banker and in consultation with the Coordinating Team, are responsible for the annual performance review of the Coordinator.

Co-chairs are to ensure minutes are taken at each Network and Coordinating Team meeting, review meeting minutes and address changes, omissions or errors.

1 Coordinating Team Assessment-Goals – CYSN Coordinator 2015-2016

Performance Management – Goals – Coordinating Team Assessment

Performance Objectives / Results Related to Strategic Priorities Strategic Priority 1 Performance Objective(s) and Measures Related to Strategic Priority

Shared Planning for Services

A Bi-monthly CYSN Meetings

B Member Management & Communication

C Maintain CYSN compliance with Serve Level Agreement

PERFORMANCE MEASURES:

Active attendance and participation by organizations at monthly CYSN meetings and Team/Committee/Working group meetings,

Increased representation of Organizations and signed membership agreements,

Development of the Coordinators’ annual Work Plan identifying Goals and Objectives in line with CYSN Strategic Goals and provincial requirements

Outcomes

A -6 CYSN Meetings and Team held and administratively supported.

B -CYSN Website up to date and accurate. -Membership Renewal up to date

C –Detailed work plan in place supporting forward movement on CYSN Strategic Goals.

Factors Affecting Performance:

The CYSN is currently reviewing and updating its mandate and strategic goals. Once completed a new detailed work plan will be developed to support the goals and objectives of the Network.

It should be noted that during FY 2015-2016 preparations have been under way to shift the lead agency or “Banker” from The Learning Foundation to Highland Shores Children’s’ Aid.

Rating

Above Fully Fully Partially Unsatisfactory

Comments:


Performance Objectives / Results Related to Strategic Priorities

Strategic Priority 2 Performance Objective(s) and Measures Related to Strategic Priority

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Outcomes

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1 Self-Assessment-Goals – CYSN Coordinator 2015-2016

Performance Management – Goals – Self-Assessment Performance Objectives / Results Related to Strategic Priorities


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Outcomes

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2 Self-Assessment-Goals – CYSN Coordinator 2015-2016



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Network Agenda Outline for February 25, 2016, 9:30am-noon (180 min) at HPEDSB

1. Welcome by Co-chairs, review vision, mandate and meeting objectives (3 min)

2. Roundtable intros, name and organization (10 min)

3. Review agenda, declaration of conflict of interest (2 min)

4. Consent Agenda (3 min) a) MOTION to approve minutes from November 26, 2015

5. Lead Agency Report (10 min)

a) Financial Update for April 1, 2015 to January 26, 2016 – Maribeth b) Review and Approval of 2016/17 Budget - Mark

6. Coordinating Team Report (10 min)

a) CYSN Governance Update (Roles and Responsibilities, Coordinator Review)

7. Provincial Initiative Updates (65 min) a) MCYS – Lynette d) (MCYS) Special Needs Strategy – Margo b) MEDU – Rachelle e) (MEDU) Francophone Best Start Network – Helene ? c) (MCYS) Child Welfare Transformation Lead – Susan Sweetman ?

8. Stretch Break (5 min)

9. Recommendations from Network Teams/Committees/Working Groups (30 min) a) Aboriginal Planning Working Group – work plan update - Wendy b) Advocacy/Awareness Working Group – deferred c) Communication Team – nothing to report at this time d) Community Indicators and Measures – CYSN work plan development update - Brandi e) Early Childhood Development Working Group – nothing to report at this time f) Fresh for All Working Group – work plan update – ? g) Service Pathway Committee – family engagement – Susan Sweetman h) Terms of Reference Review Working Group – nothing to report at this time

10. Community Issues and Partnership Connections (15 min)

a) Child Care Spaces in Belleville – Debbie Milne

11. Databit (15 min) a) Community Profile Update – Beverley

12. Infomercials – time permitting (10 min) 13. Wrap-Up – Next Steps (2 min) 14. Next Meeting – Thursday, April 28, 2016, 9am-noon 15. Adjournment – Coordinating Team debrief?

CYSN Budget 2015-2016

Ministry of

Children

and Youth

Services

(MCYS)

Ministry of

Education

(MEDU) Other Total Budget

Jan 26, 2016

Actual

Revenue

Prior Year Revenue $7,361.71 $7,361.71 $7,361.71

Budgeted Revenue $28,500.00 $42,160.00 $2,750.00 $73,410.00

Actuals $23,750.00 $35,119.00 $2,600.00 $61,469.00

Total Revenue $28,500.00 $42,160.00 $10,111.71 $80,771.71 $68,830.71

Expenses

Coordination $28,500.00 $29,585.00 $58,085.00 $40,521.60

Travel $950.00 $950.00 $591.82 Coordinator Travel

Professional Development $825.00 $825.00 $392.26 Coordinator Professional Development

Administrative Support $1,100.00 $1,100.00 $311.86 Network Meeting Minutes

Aboriginal Planning Activities* $3,000.00 $3,000.00 $724.64 Come Walk in My Moccasins, Mohawk Translation

CYSN Collaborative Activities $2,000.00 $2,000.00 $1,559.10 Program planning, research, partnerships, etc.

Office Supplies $100.00 $100.00 $97.91

Promotion & Advertising $1,000.00 $1,000.00 $154.49 Promotion of CYSN and Work Plan Activities

Website $2,000.00 $2,000.00 $31.12 Hosting, maintenance, updates, survey tool renewal

Meetings $850.00 $850.00 $294.01 Network Meeting Coffee and Refreshments

Photocopying/Printing $750.00 $750.00 $769.58 Red Cards, Community Profile

Total Expenses $28,500.00 $42,160.00 $70,660.00 $45,448.39 * balance of $8,780 Aboriginal Planning

Revenue Less Expenses $0.00 $0.00 $10,111.71 $23,382.32 budget will go towards coordination, travel

COORDINATING TEAM AGENDA€¦ · COORDINATING TEAM MEETING MINUTES MONDAY, NOVEMBER 9, 2015,...

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