Cooperative Administration1

7/30/2019 Cooperative Administration1

1/26

1

Madelyn G. Combalicer Gale Ann M. MaderalAlbert P. Reyes


2/26

The general assembly consists of regular

members who are entitled to vote under thearticles of cooperation and by-laws of the

cooperative.

2


3/26

a. To determine and approve amendments to the cooperative

Articles of Cooperation and By-laws;

b. To elect or appoint the members of the board of directors,and to remove them for cause;

c. To approve developmental plans of the cooperative; and

d. To delegate some of its power to a smaller body of the

cooperative as authorized by the Philippine Cooperative Code

of 2008.

3


4/26

Regular meeting

Special meeting Special meeting to regularize operation

CDA initiated meetings

4


5/26

The general norm regarding quorums is

provided in the by-laws. If there is nothingstated in the by-laws, the Code provision

that a quorum shall consist of 25% of all the

members entitled to vote

shall govern.

5


6/26

Primary cooperatives Secondary or tertiary cooperatives

6


7/26

7

BOARD OF

DIRECTORS


8/26

8

Board of Directors

Consists of 5-15 members elected by the general assembly

From among themselves elects the chair and vice chair,

appoints the Treasurer and Secretary

Formulates policies

Supervises the manager and the management staff, education

committee and other committees that it may create as needed

Submits annual report and proposed action plan and budget

to the general assembly


9/26

9

Who Can Be Directors?

Qualifications

Special Type of Director


10/26By Laws RA 9520 or the Philippine Code of 200810

Meeting of the Board, Quorum

Frequency

Prohibitions


11/26

11

Vacancy in the Board of Directors

Vacancy resulting in expiration of term

Vacancy other than expiration of term,remaining members constitute a quorum

Vacancy other than expiration of term,

there is no quorum in the board anymore


12/26

12

Officers of the Cooperative

Election of the officers of the board

Guarantee of tenure

Due process in removal proceedings Loss of confidence generally not a valid

ground for removal of director

Serious acts constituting loss ofconfidence

Relatives may not sit in the same board


13/26

13

Parents Great Grandparents

Parents Grandparents

Parents parents

PARENTSBrother Sister

Niece/Nephew Niece/NephewSon/Daughter

Grandson/Daughter

Great Grandson/Daughter

3

2

1

3

331

22

2

From the Parents Perspective

Determination of the 3rd civil degree by consanguinity or affinity


14/26

14

Great Grandparents

Grandparents

Parents

SON/DAUGHTERAunt Uncle

1st Cousin 1st CousinChild

Grandchild

Great Grandchild

3

2

1

3

33 1

22

2

From the Childs Perspective


15/26

15

COMMITTEES OF

COOPERATIVE


16/26

Addresses problems that crop in the

daily operations of the cooperative. If the

creation of an execom is expressly stated inthe by-laws, the board, by majority vote, can

delegate certain powers and duties to the

execom so the cooperative may conduct itsaffairs smoothly and efficiently.

16

Executive Committee


17/26

Consists of three members elected by the

general assembly

Reviews the work of the board and thecommittees

Audits work of management and staff

Checks legality of operations (based on by-laws and the Code)

17

Audit Committee


18/26

Under the supervision of the board of directors

Chaired by the elected vice chairman of the board,

members appointed by the vice chair Reviews all membership applications and

recommends approval/disapproval to the board of

directors (or the executive committee that may be

created by the boards and delegated to act in behalf

of the board)

18

Education and Membership Committee


19/26

Sets election rules and procedures

Supervises election Proclaims election winners

Decided on election protests

19

Election Committee


20/26

Consists of 3 members elected by the general assembly

Approves/disapproves loan applications based on credit

policies

Recommends changes in credit policies for consideration by

the board and for approval by the general assembly

Submits annual report to the general assembly

20

Credit Committee


21/26

21

Co-op Organizational Structure

Members

(General Assembly)

Board of Directors Credit ElectionAudit

Manager Other CommitteesMembership & Education

Marketing Operations Finance HR & Admin


22/26

Act as body politic

Act in the best interest of the membership

Insure equitable and non-preferential service

Present complete audit reportSafeguard records

Keep and maintain books of accounts

Audit book of Accounts

Make an annual report, complete with audited financialstatements

Plan the future of the co-op

Document policies and procedures of the co-op

22

Functions and Responsibilities of the

Board


23/26

Willfully and knowingly voting for or assenting to patently

unlawful acts

Gross negligence in running the affairs of the cooperative

Bad faith in directing the affairs of the cooperativeAcquisition of any personal or pecuniary interest in conflict

with their duty as directors, officers or committee members

Directors, officers or committee members may be held jointlyand severally liable for all damages or profits resulting from

these offenses.

23

Acts for which Directors, Officers and

Committee Members are Liable


24/26

24

Compensation

Per diem for service rendered

Additional compensation is approved by general

membership

The by-laws can define the compensation of officers

Board of directors determine compensation of other

employees


25/26

25

Dealings of Directors, Officers or

Committee Members

Conflict of interest

Conditions for a valid, non-voidable enforceable

contractRatification of annullable contract


26/26

26

Procedures in the Removal of an

Elective Official

Special assembly must be called for the purpose of deciding

on the issue of removal

The official to be removed must be notified about themeeting and given an opportunity to be heard in the said

assembly.

To be removed from office, two-third of the voting members

constituting a quorum or special general should be met

Lastly, the said official should be notified of the decision of

the assembly

Cooperative Administration1

Documents

Transcript of Cooperative Administration1