Cooperation+India+%28DST%29%3A+Joint+Research+on+Smart+Grids+%7C+call+for+proposals.pdf

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Physical Sciences

Call for proposals

Cooperation India (DST): Joint Research on Smart Grids

Samenwerking India (DST): Intelligente Netten013

Department of Science & Technology

The Hague, February 2013

Netherlands Organisation for Scientific Research


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Contents

1 Introduction 11.1 Background 11.2 Available budget 11.3 Validity of the call for proposals 12 Aim 22.1 Thematic focus: Smart Grids 23 Guidelines for applicants 43.1 Who can apply? 43.2 What can be applied for? 43.3 When can applications be submitted? 53.4 Preparing an application 53.5 Specific conditions 53.6 Submitting an application 54 Assessment procedure 74.1 Procedure 74.2 Criteria 85 Contact details and other information 95.1 Contact 9


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Chapter1: Introduction

1 Introduction1.1 Background

The Department of Science and Technology (DST), Government of India, and the

Netherlands Organisation for Scientific Research (NWO) aim to stimulate sustainable

research collaboration between their two countries by funding joint research

projects. For this reason, presently, they jointly open a call for proposals. The topic

of this call is Smart Grids. This program offers funding opportunities for bilateral

research cooperation between Dutch and Indian research groups.

Research into Smart Grids is necessary to enable a new, sustainable and more

flexible energy system for a future of low carbon energy consumption, both in India

as well as The Netherlands. The program focuses on topics such as how to integrate

fluctuating energy sources like wind and sun power into the grid; and how to react

faster to the rapid changes in production in these types of energy sources.

The themes of this call have been selected during a joint Indian-Dutch workshop on

Smart Grids in September 2012. This workshop was held at the Technical University

of Delft and attended by some 30 scientists from both countries.

This document sets out information about the possibility for submitting applications,

the conditions that applications must meet and the procedure for assessing the

applications.

1.2 Available budgetThe budget of this call for proposals covers funding for maximum of three joint

bilateral projects, jointly funded by DST and NWO. A project allows for the

application of four PhD / post-doc positions: two in India (duration and fellowship

rates as per terms and conditions of DST) and two in the Netherlands (duration and

personnel costs as per terms and conditions of NWO).

The Dutch part of the project grants are awards to a total maximum of 1,350,000.

The Indian part of the grant would be as per requirements of the project team for

items covered in 3.2.

1.3 Validity of the call for proposalsThis call for proposals is valid until the closing date May 22, 2013, 11:59 hours CEST


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Chapter2: Aim

2 AimThe aim of the call for proposals is to stimulate sustainable Indo-Dutch research

collaboration by funding joint research projects on the topic of Smart Grids. This

programme will contribute to the further enhancement of bilateral innovative

research on new, Smart Grids that are aimed at solutions for challenges we face

regarding our current and future society. Projects should contribute and foster the

collaboration between the best research institutes/groups in both countries.

Collaboration projects should:

aim for solutions by smart grid research to the benefit of the future society; contain highly innovative research with strong components in the fields of

computer science, mathematics and/or electrical engineering, aimed at smart

grids;

have a strong interdisciplinary character; contain highly qualitative scientific research and must be executed by

researchers and institutes with excellent track records;

be a cooperation between top institutes in both countries and include activeinvolvement of at least one complementary institutes/groups in each country;

aim at scientific collaboration lasting beyond the duration of the research

project.

Participation or involvement of industrial partners both in India or The

Netherlands is encouraged. However, in both countries it is not possible to make

the public funding from the present call available to the industrial partners.

2.1 Thematic focus: Smart GridsResearch into Smart Grids (SG) is necessary to enable a new, sustainable and flexible

energy system for several reasons. One of the most important reasons is that

fluctuating sustainable energy sources such as wind and sun power cannot be

integrated easily into the current grid. Production and demand must be in balance,

but the current grid cannot react fast enough to rapid changes in production caused

by sustainable energy sources.

Smart Grids also create new advantages for all partners in the energy value chain. For

example, it can decrease the need to invest in thicker electricity cables to

accommodate peaks in power demand, because the consumer can be asked to shift

consumption to later or earlier on the day. In return, the consumer may be offered a

lower price and so producers and consumers both reap benefits. Households can now

even produce and sell electricity from e.g. solar panels on their roof to the grid (and

thus become prosumers). Another, related reason to improve the current grid is the

need for improved reliability and security e.g. in the face of natural disasters, cyber

terrorism and illegal electricity tapping. New technology such as smart metering and

sensor networks are needed to realize this new grid and its value chain.

The Smart Grid research area is interdisciplinary; it requires products and concepts

from different fields to make the chain work. For example, new devices are needed

(electrical engineering), new coordination mechanisms are needed (ICT) and also new

tools for planning electricity generation (mathematics). This leads to several research

areas. Following is a non-exclusive list of themes and their potential topics forresearch:


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Chapter2: Aim

Theme 1: DISTRIBUTED PHYSICAL NETWORK MANAGEMENT

A. Integration of renewable energy, storage, adaptive loads

- Dynamical and statistical issues

- Analytical issues (transients)

- Stability aspects of distributed control

B. AC/DC Micro-grid/nano-grid

- Home DC networks

- Efficiency issueC. Real time monitoring and Control in large grids

- Wide area Measurements/Synchrophasors

D. Power Quality Control

- Standards

- PQC in autonomous micro-grids

E. Resilience and Self Healing

- Fast restoration

- Service restoration after blackout

F. Storage technology

- Optimal placement

- mAging issues

- Intelligent usage

Theme 2: DISTRIBUTED ENERGY MANAGEMENT/COMMUNICATION GRID

A. Networks

- Information exchange between different power networks.

- Protocols for information exchange

- Architecture; QOS, throughput, communication needs

- Scalability; speed of communication and topology

- Monitoring physical network & policies

- Security

B. Multi agent system: Management and control

- Clustering distribution organization

- Load balancing

C. Demand responseD. Vehicle to grid

E. Power Scheduling

- Smart meters

- Smart home/ neighborhood/villages

F. Awareness

Theme 3: MARKET AND SOCIETAL ISSUES

A. Energy management

- Demand response

- Consumer behavior

- Electric vehicles

- Dealing with uncertaintyB. Forecasting and data processing

- Forecasting of generation, load, price

- Data processing

- Security of data system

C. Market Design

- Fit in DER & DR

- Advanced: robust, stable, scalable, etc.

- Agent strategies

- Carbon trading

D. Business Models & Societal Issues

- Influence on traditional energy producers

- New business models

- Communities of prosumers

- Reliability of energy supply (storage, back-up)

- Modeling and social simulations

- Power: from product to services


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Chapter3: Guidelines for applicants

3 Guidelines for applicants3.1 Who can apply?

Eligible research teams are composed of Dutch and Indian researchers, with active

involvement in the project of a senior Principal Investigator on both the Indian and

the Dutch side. As the programme is aimed at scientific collaboration between

institutes, in each country at least one group or institute with complementary

expertise should be involved.

All criteria below apply to the main applicants as well as all co-applicants.

Dutch professors, associate professors and assistant professors as well as other

researchers holding a similar position can apply if they:

are employed at a Dutch University or a research institute acknowledged by NWOand;

have an employment contract for at least the duration of the applicationprocedure and the duration of the research project the grant is applied for, and;

have at least a PhD or an equivalent qualification.A complete list of application criteria for Dutch scientists can be found in the NWO

Regulation on Granting:http://www.nwo.nl/en/subscription-

documents/nwo/legal/nwo-regulation-on-granting-may-2011

For Indian scientists the Indian principal investigator should be affiliated to a public

funded academic or research organisation in India.

3.2 What can be applied for?Funding can be requested for a joint research project between Indian and Dutch

parties named in 3.1. Financial support for approved projects will cover:

1. Four temporal personnel positions; two in India and two in the Netherlands. Percountry, either, two PhD students or one PhD student and one postdoc. The

duration and personnel costs/fellowship rates are as per terms and conditions of

DST and NWO, respectively.

In the Netherlands the duration of a PhD assignment is 4 years and the duration

of a postdoc assignment is for a maximum of 3 years. Personnel costs are

subsidised in accordance with the most recent Agreement on Employers

responsibilities NWO - VSNU1. An estimate of the fixed NWO-amounts is: PhD

student (4 yr) k 204, postdoc 2 yr k 135, postdoc 3 yr k 201.

DST works with fellowship rates as announced time to time by DST. DST grants

can only be applied for NET qualified PhD students (Junior Research Fellowship)

and post-doctoral (Research Associate). In addition, also House Rent Allowance

and Medical budget as per host institute norms can be included.

2. Exchange visits for scientists in the research team (obligatory): maximum 40research visits (in total) of maximum 3 months each for PhD students/post-

docs; for senior researchers the maximum stay will be 3 weeks in total.

1Tariffs as of 1 July 2011. The VSNU tariffs include a personal fee for congress travel and fees (bench fee)

Documentation VSNU tariffs: http://www.nwo.nl/financiering/hoe-werkt-dat/Salaristabellen
http://www.nwo.nl/en/subscription-documents/nwo/legal/nwo-regulation-on-granting-may-2011http://www.nwo.nl/en/subscription-documents/nwo/legal/nwo-regulation-on-granting-may-2011http://www.nwo.nl/en/subscription-documents/nwo/legal/nwo-regulation-on-granting-may-2011http://www.nwo.nl/en/subscription-documents/nwo/legal/nwo-regulation-on-granting-may-2011http://www.nwo.nl/financiering/hoe-werkt-dat/Salaristabellenhttp://www.nwo.nl/financiering/hoe-werkt-dat/Salaristabellenhttp://www.nwo.nl/financiering/hoe-werkt-dat/Salaristabellenhttp://www.nwo.nl/en/subscription-documents/nwo/legal/nwo-regulation-on-granting-may-2011http://www.nwo.nl/en/subscription-documents/nwo/legal/nwo-regulation-on-granting-may-2011


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3. Minor equipment/consumables/accessories (for the Netherlands at a max. of 10,000 in total for the runtime of the project; for India around 500,000 rupees

per year for equipment and around 200,000 rupees per year for consumables).

4. Annual project meetings (obligatory!) to enhance the exchange of ideas,experiences, knowledge and skills between the research teams.

In the Netherlands a maximum budget of 450,000 per project can be applied for.

3.3 When can applications be submitted?The closing date for the submission of proposals is May 22, 2013, 11:59 hours

CEST. Additions or changes after this deadline are not possible. Applications

received after the deadline will not be considered.

3.4 Preparing an applicationYour grant application has two parts: a fact sheet and the application form.

You complete the fact sheet directly in NWOs electronic application system Iris. Use the correct application form for the drafting of your proposal. Application

forms can be downloaded from the NWO website: (www.nwo.nl/financiering-

smartgrids-india). As soon as you have completed it you can add this form to

the Iris fact sheet as a PDF file.

Research teams submit one single joint Indo-Dutch research proposal. The proposal

must be submitted electronically to NWO (see 3.6). The Indian researchers need

to submit by 22-5-2013 as well a separate electronic copy (pdf version) to

[email protected] a paper application (4 copies, dispatched no later than 22-5-2013) to DST through proper channel to the following address:

Dr. S.K. Varshney, Department of Science & Technology, International Division,

technology Bhawan, New Mehrauli Road, NEW DELHI 110016.

Please note that all applications are to be written in English.

3.5 Specific conditionsFor Dutch researchers, this Call for Proposals is subject to NWOsgeneral terms and

conditions. For Indian researchers, General & Financial Rules (GFR) for the grants

given by Government of India would be applicable. Additionally, publications

resulting from the research project should be jointly published by the researchers

from India and the Netherlands.

3.6 Submitting an applicationAn application can only be submitted to NWO via the electronic application system

Iris. Applications not submitted via Iris will not be admitted to the selection

procedure. A main applicant is obliged to submit his/her application via his/her ownIris account. The operating procedure and instruction manual for Iris can be found at

http://www.iris.nwo.nl.
http://www.nwo.nl/financiering-smartgrids-indiahttp://www.nwo.nl/financiering-smartgrids-indiahttp://www.nwo.nl/financiering-smartgrids-indiahttp://www.nwo.nl/financiering-smartgrids-indiamailto:[email protected]:[email protected]://www.nwo.nl/binaries/content/documents/nwo-en/common/documentation/subscription/nwo/legal/nwo-regulation-on-granting-may-2011/nwo-regulation-on-granting-may-2011/nwo%3Adocumenthttp://www.nwo.nl/binaries/content/documents/nwo-en/common/documentation/subscription/nwo/legal/nwo-regulation-on-granting-may-2011/nwo-regulation-on-granting-may-2011/nwo%3Adocumenthttp://www.nwo.nl/binaries/content/documents/nwo-en/common/documentation/subscription/nwo/legal/nwo-regulation-on-granting-may-2011/nwo-regulation-on-granting-may-2011/nwo%3Adocumenthttp://www.nwo.nl/binaries/content/documents/nwo-en/common/documentation/subscription/nwo/legal/nwo-regulation-on-granting-may-2011/nwo-regulation-on-granting-may-2011/nwo%3Adocumenthttp://www.iris.nwo.nl/http://www.iris.nwo.nl/http://www.iris.nwo.nl/http://www.nwo.nl/binaries/content/documents/nwo-en/common/documentation/subscription/nwo/legal/nwo-regulation-on-granting-may-2011/nwo-regulation-on-granting-may-2011/nwo%3Adocumenthttp://www.nwo.nl/binaries/content/documents/nwo-en/common/documentation/subscription/nwo/legal/nwo-regulation-on-granting-may-2011/nwo-regulation-on-granting-may-2011/nwo%3Adocumentmailto:[email protected]://www.nwo.nl/financiering-smartgrids-indiahttp://www.nwo.nl/financiering-smartgrids-india


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If the main applicant does not have an Iris account yet then this should be created

at least one day before the submission. Then any possible registration problems can

still be solved on time. If the main applicant already has an Iris account then he/she

does not need to create a new account to submit a new application.

For technical questions, please contact the Iris helpdesk ([email protected]).

An application consists of two parts: a factsheet containing the key details ofboth the applicant and the application, and the research proposal itself;

The factsheet is completed and submitted electronically using the Iris system.One of the parts of the factsheet is a summary of maximally 300 words, which is

the same as the English scientific summary in the proposal;

When you electronically submit this factsheet, you also submit the proposal asan attachment in pdf-format;
mailto:[email protected]:[email protected]:[email protected]:[email protected]


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Chapter4: Assessment procedure

4 Assessment procedure4.1 Procedure

Research teams submit one single joint Indo-Dutch research proposal. NWO collects

the digital proposals and sends the proposals to DST. The assessment procedure

includes (1) eligibility check, (2) peer review, (3) scoring and ranking by an

assessment committee of independent scientific experts, (4) funding decision by the

Indo-Dutch Joint Committee.

Step 1: Eligibility of Joint Research Projects

The first step in the assessment procedure is to determine the admissibility of the

application. This is done using the conditions stated in Chapter 3 of this call for

proposals. The eligibility of the proposals is checked by both NWO and DST. Eligible

proposals enter the assessment procedure, non-eligible proposals are rejected and

will not enter the assessment procedure.

The NWO Code of Conduct on Conflicts of Interest applies to all persons and NWOstaff involved in the assessment and/or decision-making process.

After the first step NWO and DST will assess the proposals in parallel. This means

NWO and DST both follow their own assessment procedure. The assessment

procedures of both NWO and DST include (1) peer review and (2) scoring and

ranking by a committee of scientific experts. As a last step a funding decision is

made by the Indo-Dutch joint committee. Step 2 and 3 describe the procedure

followed at NWO.

Step 2: NWO Peer Review

The quality of the proposals will be assessed by (international) referees, according to

the criteria specified (see 4.2). NWO makes sure that each proposal is reviewed by

a minimum of two experts. DST and NWO will exchange the review reports of the

referees.

The anonymous written reviews collected by NWO are sent to the Dutch Principal

Investigators. The research teams are given the opportunity to provide a written

reply to the review reports (rebuttal). This reply may not exceed two pages.

Step 3: NWO Assessment Committee

The Assessment Committee comprises independent scientific experts. The

Assessment Committee convenes once to moderate, rank and recommend proposals

for funding on the basis of the criteria specified in 4.2. The Board of Physical

Sciences will subsequently confirm the funding recommendation.

Step 4: Joint Committee/Decision Making

The results of the Indian and Dutch assessment committees (scores and ranking)

will be combined by the Indo-Dutch Joint Committee into a single ranking of projects

to be funded. The Joint Committee decides which projects will be funded.

INFORMATION ABOUT THENWO-QUALIFICATION SYSTEM CAN BE FOUND ON THE

WEBSITE:http://www.nwo.nl/en/funding/funding+process+explained/nwo+qualification+syste

m
http://www.nwo.nl/en/funding/funding+process+explained/nwo+qualification+systemhttp://www.nwo.nl/en/funding/funding+process+explained/nwo+qualification+systemhttp://www.nwo.nl/en/funding/funding+process+explained/nwo+qualification+systemhttp://www.nwo.nl/en/funding/funding+process+explained/nwo+qualification+systemhttp://www.nwo.nl/en/funding/funding+process+explained/nwo+qualification+system


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Chapter4: Assessment procedure

Timetable

Mid-February 2013

22 May 2013

The opening of the call for proposals is

announced

Deadline for the submission of joint proposals

to NWO (by the Dutch Principle Investigators)

June-July 2013 Consultation of referees

August 2013 Obtaining rebuttals from Dutch applicants (2

weeks to give a response)

September 2013 Meeting of the Assessment Committee

October 2013 Funding decision by the Joint Committee

4.2 CriteriaThe following assessment criteria apply:

Thematic approachProjects should aim at research which holds promising solutions to the

challenges in setting up grids. See 2.1.

Scientific quality and innovative character of the research proposalChallenging content; Originality of the topic; Innovative elements; Potential to

make an important contribution to the advancement of science and/or

technology in smart grid research; Interdisciplinary approach; Suitability of

proposed method; Suitability of the approach/plan incl. time scheme/milestones.

Quality of the research groupsResearch groups should be top in the field; track records of the

institutes/research groups/applicants should be excellent.

Indo-Dutch co-operationAdded value of Indo-Dutch cooperation to the research project, including the

complementary expertise of the national and bilateral research teams;

The degree of inter-institutional cooperation between the project partners, and

the prospects for scientific collaboration lasting beyond the duration of the

research project.


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Chapter5: Contact details and other information

5 Contact details and otherinformation

5.1 Contact5.1.1 Specific questions

For specific questions about Smart Grids and this call for proposals, please contact:

The Netherlands

NWO- Chemical & Physical Sciences Division

programme website: ww.nwo.nl/ses

dr. Mark F.J. van Assem, tel.: +31 (0)70 344 0915,[email protected]

India

Government of India Department of Science and Technologyprogramme website:http://www.dst.gov.in/whats_new/main-new.htm

dr. S.K. Varshney, tel.: +91 11 26590489,[email protected](email preferred)

5.1.2 Technical questions about the electronic application system IrisFor technical questions about the use of Iris please contact the Iris helpdesk. Please

read the Iris manual before consulting the helpdesk (seehttp://www.iris.nwo.nl).

The Iris helpdesk is available from Monday to Friday from 11.00 to 17.00 hours on

+31 900 696 4747. Unfortunately not all foreign phone companies allow you to

phone to a 0900 number in the Netherlands. You can also send your question by e-

mail [email protected].
mailto:[email protected]:[email protected]:[email protected]://www.dst.gov.in/whats_new/main-new.htmhttp://www.dst.gov.in/whats_new/main-new.htmhttp://www.dst.gov.in/whats_new/main-new.htmmailto:[email protected]:[email protected]:[email protected]://www.iris.nwo.nl/http://www.iris.nwo.nl/http://www.iris.nwo.nl/mailto:[email protected]:[email protected]:[email protected]:[email protected]://www.iris.nwo.nl/mailto:[email protected]://www.dst.gov.in/whats_new/main-new.htmmailto:[email protected]


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Published by:

Netherlands Organisation

for Scientific Research

Visitors address:

Laan van Nieuw Oost-Indi 300

2593 CE The Hague

January 2013

Cooperation+India+%28DST%29%3A+Joint+Research+on+Smart+Grids+%7C+call+for+proposals.pdf

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