Now, more than ever before, ALLbusinesses need to concentrate on

hazard elimination or deduction, andmake sure that THEY control the access

of contractors and their employees totheir premises to ensure safety and

security.

Our thorough process captures 16crucial details!

With this sign-in-process, you’ll be certain that nothinghas been missed. You won’t discover - too late - thatsome critical safety aspect was overlooked.This typical example of Final Checkpoint for Contractorsin action shows why:Air-conditioning contractor Jack Robinson arrives atreception.

“I’m here to do the regular service on you air-conditioning units,“ he says.“Would you please give me your name and yourcompany name?” your receptionist, Ms Green, askshim. She writes them in the space provided on theregister and calls Bill Wright, the maintenanceengineer.

While waiting for him to arrive, she ask,“Do you have anyidentification?” and ticks the box after he produces it.She also notes the date, time in and his estimated timeout.“And could you tell me your mobile phone number, your

vehicle registration number, the work area you needto go to and a description of your work?” she asks, andwrite them down.

If she issues keys or access cards to him, she notes theidentification number of these items.A brief health and safety induction follows,either by MsGreen reading the entry conditions printed on thenumbered permit, or by asking Mr Robinson to do so.When this is done, maintenance engineer Wright arrivesand greets the air-conditioning contractor. JackRobinson sings the permit, Bill Wright countersigns it,and Ms Green ticks the “Permits in order” box, tears outand folds the permit, places it in a holder which he thenpins to his clothing. While he is visiting, it clearly showseveryone he meets his ID and authorisation.It takes less than 2 MINUTES to get all this valuableinformation!Information overload? Certain not!

10:05:00 - Contractor Arrives

10:05:05 - Receptionist getswho/what/when/where/why

10:06:00 - Gives health and safety brief

10:06:15 - Put tag into holder 10:06:18 - Contractor pins on holder

How to Authorise the entry of a Contractor... in under 2 minutes!

152317

10:06:31 - Receptionist hands over key 10:06:58 - Contractor starts work

s a business or operationsmanager, no one knows this factbetter than you: nowadays, youA

need to be vigilant to anticipate any existingor potential risks to the pubic, your staff, yourguests, and visitors such as authorisedcontractors.

You have a good reputation for safety - anyou intend to make sure you maintain it.

Inadequate system ofsupervisionUntil now, there have only been informalsystems for supervision of contractors, whichleft many opportunities for things to bemissed: opportunities for accidents to yourcontractors and even harm BY them;opportunities that could snowball into costlycourt-cases.

So Compact Business Systems has devotedtime to researching the implications ofhaving contractors on your premises, and theresults are very significant!

Our conclusion: now, more than ever before,all businesses need to concentrate on hazardelimination or reduction, and make sure thatthey control the access of contractors andtheir employees to their premises to ensuresafety and security.

Sot that’s why we’ve designed a one-writesystem we call “Final Checkpoint forContractors”.

This quick, easy system plugsloopholesImagine a system so easy that it needs justONE brief written entry - NO filling outmultiple forms! Final Checkpoint forContractors quickly registers authorisedcontractors visiting you business premises.

It allows your receptionist or other staffmembers to ...

1. Register authorised contractors and theiremployees upon arrival;

2. Issue them with a permit which they thenwear as an ID badge while on yourpremises;

3. Sign them out at the end of their visit.

Authorised contractor orcon-artist?Is the person you see a legitimate contractor,or an industrial spy? In large businesspremises where there are lots of people, itcan be difficult to know who’s who withoutthe kind of identification provided by theFinal Checkpoint for Contractors.

The tick-box for ID lets you know that theright person is present.

But the beauty of this system is that thepermit generated by your receptionistbecomes the ID tag that the contractorwears!

Briefed for safety?Does the contractor know what yourprocedures are for health and safety? Youhave a duty of care to all visitors.The FinalCheckpoint for Contractors ensures thatthey’ve been briefed - and their signature,acknowledging this, ensures that you’reprotected.

Length of visit?An open-ended visit carries risks. Knowing anapproximate length of stay can help you withplanning, roster's etc.Writing down theestimated finish-time sends a clear signalthat your staff are always vigilant.These timedetails are clearly noted with the FinalCheckpoint for Contractors.

Mobiles track down ownersHaving the contractor’s mobile phonenumber makes it easier to track him down ina large facility, if you need to do so.

Whose vehicle? Move it!Having the contractor’s vehicle registrationnumber lets security know who owns thatvehicle, if it needs to be moved.

Where’s that key?By recording the key or access card numbers,you control who goes where, and it becomeseasier for you to prevent contractorsaccidentally leaving with your key or card.

He said he’d be where?Knowing the area the contractor is workingin makes it easier to manage the project, orto find person in case of emergency.

What work carried out?Noting the work to be performed tells dutymanagers, all staff and rostered workers whois doing what and where. Letting everyoneknow helps them to accommodate thecontract work smoothly.

A safe, secure “goodbye”Yet another invaluable feature of the FinalCheckpoint for Contractors is the sign-outsection.The benefits here make this so muchmore than a mere leave-taking because youalso build in more safety and security fromthe process that the Final Checkpoint forContractors sets up.

Whereas, once upon a time, it was expectedthat contractor Robinson would leave thearea in a safe condition, now he will sign aclause certifying that he really has left thearea in a safe condition.

And, until this section is signed-off by eachvisitor, you know exactly who is still on thepremises, and where, in case of anemergency or at closing time.

No more account fudging!A special box prompts you to note the actualtime a contractor leaves.

While this is useful data for safety andsecurity, it’s also a very good way to double-check times charged for on invoices forservices carried out, and gives you precisedetails if need for legal matters.

Privacy arrangement keepsvisits confidentialPrinciple 4.1 of the National Privacy Principlesstates:

An organisation must take reasonable steps toprotect the personal information it holds frommisuse and loss and from unauthorised access,modification or disclosure.

Privacy has become an essentialconsideration.Yet another thoughtful designdetail efficiently incorporates privacy into theFinal Checkpoint for Contractors.

The systems is arranged so that, althoughdetails for 10 contractors are entered oneeach page, the only information visible toeach visitor is their own.

This confidentiality is crucial in the kind ofsituation where there may be...

• Competing companies tendering forwork;

• Sensitive supplier issues;

• Inquisitive employees checking visitors tomanagement.

Easy to explain; easy to keep;easy to buyBy now you’ve seen how straightforward theFinal Checkpoint for Contractors is to use.

It’s just as easy for your regular suppliers andstaff members to get used to it, because wesupply a “how-to”manual - and even asample letter explaining the system to yoursuppliers and staff.

Where do you keep the pages of thisregister? Compact supplies this system with asleek, protective desk folder that also hasprovision for holding other relevant papersfor quick access.

And here’s the most amazingpart of this deal:You’ll buy this kit - the clever, printedinformation system, the presentation binder,the protection from harm for yourcontractors, the protection from theconsequences of espionage and litigation foryourself - for under $100!

When was the last time you renewed aninsurance policy for under $100.

Ready-to-use systems ... or we’ll help you design your own!At Compact, we readily understand how businesses operate because we have made a detailed study of commercialprotocol and procedure.

As a result, we understand the challenges businesses face each day to manage information and maintain health and safetyin your business.

Compact Business Systems’ response to this need is to provide off-the shelf, easy-to-use, paper-based solutions foraccounting, record-keeping and management systems for a wide variety of businesses. This means a standard format withYOUR logo.

But, if you wish, our systems are customisable to ANY degree. Just Ask! There’s absolutely no need for you to end up with a“compromise solution” that only does half the job!

As shown in the previous pages, we also produce contractor identification systems that comply with workplace health andsafety requirements.

If you require a system that’s individually designed for your business’s special needs, then we are ideally placed to listen toyou, discuss options with you, then produce a neat, time-saving solution.

Ring us now for your free trial versionThere’s no substitute for hands-on experience to see how well something actually works.

Call Freecall 1800 777 508 now and we’ll despatch a sample of the Final Checkpoint for Contractors register for you totrial at your premises.

Then, when you’ve had an opportunity to assess the merits of the Final Checkpoint for Contractors, we can discusswhether an off-the-shelf solution or a custom-made system is what you require.

Compact Business Systems Pty LtdABN 20 009 921 108

Melbourne:PO Box 1411

Camberwell East Vic 3126

Adelaide:PO Box 225

Unley Business Centre SA 5061

Brisbane:PO Box 368

Sumner Park Q 4074

Phone: 1800 777 508

Fax: (07) 3376 2001Email: sales@compact.com.au

www.compact.com.au

900

mm

Purpose built to complement Compact’s ‘Contractor Sign-In System’ and help improve compliancewith contractor sign-in procedures.

Display panelfor site plans

site safety rulesor notices.

Space for sitehazard register

Storage hookshard hats etc

Close-up ofwall brackets

Sign-in system shelf

(system pictured soldseparately)

Storage of PPE

eye protectionear protectionpass holdersetc

www.compact.com.au

Ph: 1800 777 508Fax: (07) 3376 2001Email: sales@compact.com.au

760 mm

360 mm

Contractor Sign-In Station

• Provide a central point for contractor sign-in and sign-out.• Wall mount close to contractor point of entry.• Free-up valuable space on Reception Desk.• Keep all PPE together.• Display panel for site safety rules, notices or site map.• Supplied flat-pack to minimise freight cost. • Easy to assemble and wall mount.

161905 C

Order Ref: CSS-1