Consortial library activities supporting the research in the universities of Catalonia

Consortial library activities supporting the research in the

universities of Catalonia

Lluís Anglada i de Ferrer

LIBER & CSUC (CBUC)

6th Convention of Slovenian Consortia for

International Scientific Literature

Ljubljana, September 14th and 15th, 2016

Cooperation + libraries + research + Catalonia

Who we are: CSUC (CBUC)

Traditional library services

• Union catalogue, ILL, storage

Licensing

Repositories

New services for researchers

• Orcid, Research portal, RDM

Shared ILS and discovery

Catalonia, some data

• 7.5M inhabitants• ~32.000 km2

• 12 universities (4 private)• Students: 224.438• Prof. & researchers: 15.375• Research groups: 816

• 44 research centers

Cooperation is a long distance race

Before CBUC (1991)

• Coordination between libraries with the same ILS software (VTLS)

CBUC creation (1996)

• Aim: to make the union catalogue of the public universities of Catalonia

Growth and expansion (1998-2009)

• Around the mission of improving library services through cooperation

• New services: ILL, licensing…

• New members:

– private ant university libraries of Valencia and Mallorca

– special libraries of Catalonia

Economic crisis 2010-2013

• How maintain our licenses

• Change of formula

CBUC + Cesca = CSUC (2014-...)

• CBUC was merged with a supercomputing consortium to form CSUC: a new

consortium to provide services to universities

• Now, CBUC is the division of the CSUC for Libraries, Information &

Documentation

Cooperation is not easy

The reasons to cooperate

• To save money (licensing)

• To save human efforts (RDM)

• To create new services (union catalogue)

But, to cooperate is not a panacea

• It takes time and resources

• You need shared needs and a strong leadership

• Share is arriving at deals about how work (and pay) together

• CBUC mission: improve library services through cooperation

• Consolidated programs

• Union catalogue, Consortial borrowing, Collaborative print repository

• Digital library = Licensing + Repositories

• Shared ILS

• New projects (all research oriented):

• Research Portal + Research support (OA, Mendeley, ORCID) + RDM

• How? A lot of working groups





Licensing

Repositories




CCUC: union catalogue

• Helps researchers to localize print & journals books and research materials

• Saves money allowing copy cataloguing

• 5.239.941 titles = 1.644.783 items

• 107 institutions & 220 libraries

• University libraries

• Special libraries

• Digital humanities: the CCUC includes also special materials

• http://ccuc.cbuc.cat/*eng

http://ccuc.cbuc.cat/*eng

Consortial borrowing

Consortial

borrowing = ILL

made easy

Consortial

borrowing

• Your physical

library is the 1st

choice

• 2n choice: other

libraries of your

university

• 3r choice: other

libraries of the

CSUC

Off-campus shared storage: main characteristics

Objectives

• To store and preserve low-use documents, ensuring its future accessibility

when a library patron requires them

• To release room for books and to convert it into room for patrons in our

current libraries

Location: remote storage, distances from the main campus vary from

1 to 150 km.

Storage: high-density library storage

Spaces distribution: Most of the space to keep materials, but also

areas to process documents and reading rooms for users.

80-70% for cooperative collection

• Collective ownership

• Conditional bailment: institutions can’t recover their documents if GEPA

can’t find the same document among the other institutions.

• and CBUC assumes the cost (storage and maintenance)

20-30% for proprietary collection

• The library maintains the property, determines conditions for use,

• and pays the cost (storage and maintenance)





Licensing

Repositories




The ‘Big Deal’: a ‘win-win’ situation

Libraries

Buy together:

Enhanced buying power

Substantial increase of the value of invested money

• NO lower costs

but

• BETTER cost/usage ratio

Substantial increase of the volume of information to deliver to their users

Publishers

Know how much have libraries

been spending on their products,

and build the prices on this:

Increased (and assured)

revenues in a saturated

marketplace

Increased visibility at

universities

• More usage, more prestige, more

authors attracted

CSUC digital library in 2015 (licensing)

Consists of 18.600 journals, 18.000 ebooks and 22 databases:

• http://www.csuc.cat/en/libraries-cbuc/digital-library-of-catalonia-bdc

• approx. 8,5 M€, mainly from Catalan universities’ budgets

In the last years:

No new deals, but no cancellations either

• Elsevier, Springer, Wiley renewals inside the Spanish consortia framework

RSC Gold: first Gold OA experience as a consortium

New allocation costs formula for e-journals:

• 80% related to usage

• 5-year transition

• Different impacts on members

13/18

http://www.csuc.cat/en/libraries-cbuc/digital-library-of-catalonia-bdc

BDC e-resources: selection criteria

Selection criteria

• Multidisciplinary interest

– Big e-journal/e-book publishers’ portfolio (usually, already subscribed by several CSUC

members)

– A few core databases in specific subjects

The keys of licensing:

• Agree a formula to share costs

• The size of the agreement

Next challenge: e- books

Negotiations for framework and national licenses

• When the economic downturn has been higher, we’ve reached two important

deals with Wiley, and Springer and SCOAP3

– conditions are the same for all, but each regional consortia pays separately

• Licensing for specialized publishers are done separately al consortium level

• 2016 we been working in a deal with Elsevier 2016-2020

SELL (Southern European Libraries Link) http://www.heal-link.gr/SELL

• Cooperation: Portugal, Spain, France, Greece, Turkey

http://www.heal-link.gr/SELL





Licensing

Repositories




RACO, MDC, TDX

• MDC (Digital Memory of Catalunya)

• http://mdc.cbuc.cat

• 30 institutions

• 3.054.286 documents

• 107 collections

Published images

• RACO (Catalan Journals in

Open Access)

• http://www.raco.cat

• 77 institutions

• 427 journals

• 167.266 articles

• 88% articles are full-text

• Nearly 8 milion queries

• TDX (doctoral Theses)

• http://www.tdx.cat/

• 20.963 doctoral theses

• 18 univdersities

• DART-Europe members

http://mdc.cbuc.cat/

http://www.raco.cat/

http://www.tdx.cat/

29 new titles during 2014

Digital humanities = special collections

► Fons Isaac

Albéniz (Biblioteca

de Catalunya)

►Fem memòria ► Fons d’imatges

històriques (Institut

de Seguretat Pública

de Catalunya)

► Fons de

cilindres sonors

(Biblioteca de

Catalunya)

► Fons musical de la

Catedral de

Barcelona (Biblioteca

de Catalunya)

►Les veus del

tèxtil – Sabadell

(Fundació Bosch i

Cardellach)

►10 col·leccions

del Centre de

Documentació de

l’Orfeó Català

►Concurs fotogràfic

Imatges del Sud

(Universitat

Politècnica de

Catalunya)

►Legislació històrica

catalana (1481-1706)

(Il·lustre Col·legi

d’Advocats de

Barcelona)

►Cartelleres

cinematogràfiques

(Filmoteca de

Catalunya)

• Encouraging pleople collaboration via crowdsourcing

• 6 collections are already transcribed and 2 more being transcribed

- “Fons personal de Joan Maragall” de la Biblioteca de Catalunya (done in 6 mesos)

- “Pergamins d’Organyà” de la Biblioteca de Catalunya (done in less than a year)

- “Cartelleres cinematogràfiques” de la Filmoteca de Catalunya (done in 46 days)

• “Fem memòria” project going live!

• Linked Open Data

• Geografic search

• TimeLine





Licensing

Repositories




• Researchers have new needs – Libraries are reorganizing their services to better serve

researchers needs

• New services of Catalan academic libraries– Subject librarians

– Assessment in use of Mendeley

– Assessment in OA mandates

– Implementation of ORCID

– Open science

– Research portal

– Research data management

• New opportunities:– To be more useful for our institutions

• How? Working together in issues new for libraries

University libraries and research

ORCID

AGAUR

AQU

UNEIX

DGRRepositoris

institucionals de les

universitats

Repositoriscooperatius

(TDX, RECERCAT,

RACO)

CRIS de les universitat

s

Portal de la

Recerca

ORCID to interoperate different research information systems

Catalan research portal

Universitats

UB | UAB | UPC | UPF

UdG | UdL | URV | UOC

UVic-UCC | URL | UIC

Departaments i Instituts

Departaments vigents

Instituts universitaris de recerca propis i vigents

Grups de recerca

Grups de recerca SGR

Grups de recerca propis i vigents

Publicacions i tesis

Articles

Llibres

Tesis

Projectes de recerca

Competitius

PRC

Investigadors

PDI i PSR actius amb ORCID i

1 activitat

Main objective: to have a unique point to access to all the research outputs of Catalan and research centers

Lots of discussion on data mapping...

DRAC

Universitas XXI

GRECSIGMA

UNEIX

Local and cooperativerepositories

DataWarehouseGeneralitat de

Catalunya

DSpace+Cineca CRIS

11 universitats – 4 sistemes CRIS

diferents

Protocol: OAI-PMH/SWORDFormat: DC

Protocol: OAI-PMHFormat: CERIF-XML

Protocol: XLSFormat: UNEIX

Data flow, protocols, sources and formats

The main problem:Two different names can refer to a the same object

Universitats

Departaments

Instituts

Grups de recerca

Projectes de recerca

Investigadors Publicacions

PRC

1. Model CERIF

2. Simplificació per al

PRC (Informe P. de Castro)

3. Subconjunt CERIF

triat

Data flow using CERIF

http://hdl.handle.net/2072/248297

Research portal

• Today we have – A normalized process to load data from universities

– Data of 7.448 researchers

– We will open it next month

• We are working in• Improve data quality

• More data

• Links with full text

• Automate the data loading

• Future • Include data form research centers

• Add services to the portal

Research data management

Objective:

• To be able to support OA research data mandates

3 sub objectives

• Research data plans

• Repositories orientation

• RDM policies

For next year

• To create a shared repository for research data

b) Recomendaciones de repositorios temáticos y multidisciplinares (II)





Licensing

Repositories




Our Long March

25 years working together around ILS• Catalan university libraries informally decided to use the same ILS (VTLS):

1990-94– not without effort

– not without indirect help of universities department of the Catalan government

• CCUC creation: 1991-95 and 1995-96

• The joint decision to change to an ILS of new generation: 2002

• Shared tender (Millennium, SFX & MetaLib): 2005

• Centralized installation of different databases in the same computer, managed centrally (2007)

Why a new change?• For technological reasons (big technological changes since 2005)

– From ILS to platforms for services (Marshall Breeding) + Discovery tools + Cloud computing (SaaS)

• For economic reasons– We will not have more staff, so we need to reduce the staff dedication to classical

routines in order to move them to new services

• For service reasons – To offer to the users a single box to search

– To search over all the collection (print books, journal articles and digital objects in repositories)

– If we transform the actual different collections in a unique one, our services will be more attractive and powerful

e- comercials

resources

1994

Repositoris 1999Catalogs 1980

CCUC (1996)

PUC (2011)

MetaLib (2006)

PUI (2011)

Recercat = Narcis (2012) ?

repositoris coop. (2007)

?

Radical cooperation

25 years working together around ILS• Catalan university libraries unofficially decided to use the same ILS

(VTLS): 1990-94

• CCUC creation: 1991-95 and 1995-96

• The shared decision to change to a new generation ILS: 2002

• Shared tender (Millennium, SFX & MetaLib): 2005

• Centralized installation of different databases in the same computer, managed centrally (2007)

We established a 3 years (2012-2014) objectives:• A unique system, cataloguing once, able to search all the library

resources, flexible to grow, interoperable with other Systems and easy to build new services upon.

• In order to have that system, we need:

– A unique DDBB

– A single search box for all the library resources

– A more flexible computer architecture

najlepša hvala

(moltes gràcies)

www.csuc.cat

@CSUC_info

[email protected]

http://www.csuc.cat/

Consortial library activities supporting the research in the universities of Catalonia

Technology

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