Configuration Workflow Customization

8/10/2019 Configuration Workflow Customization

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SAP Workflow Customization Settings (How to do)

This document details the basic workflow customization that needs to be done in any SAP system beforeactivating the workflow definitions.

Go to transaction SWU. !"or this demo# we have used an $%% &.' ()$S system*

The descri+tion or the hel+ for each of the above ste+s are available on the right side of the screen.

Configure RFC Destination

This can be done automatically or manually. (f done automatically# as mentioned on the right side frame#the logical ,"% destination W-,"/-W0/-%A/0111 is created 2if not available3. 111 is the clientnumber. Also the user W"45AT%6 is also created if not already available.

The advantage of e7ecuting the above ste+ manually is we can maintain another user and +assword asre8uired.

Select the ste+ 9%onfigure ,"% destination: and click on ";.

(f you ha++en to get the following +o+u+# click on


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-nce the ,"% destination# you can see the Green Tick mark beside 9%onfigure ,"% )estination: 2asshown in the screenshot below3

Maintain Workflow System Administrator

Since the system being used for this demo is an ()$S system# some user is maintained as workflowadministrator.


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?ow you can change the Userid to the desired one.

The ste+s 9=aintain Active Plan @ersion:# 9%lassify )ecision Task as General:# 9)ocumentGeneration"orm (ntegration:# and 9=aintain Time Units: are already in Green. (f not in Green# select the

corres+onding ste+ and click on ";. The automatic configuration would be done.

Click here to continue...

Schedule Background Job for Missed Deadlines

This is the Bob which checks if any work item has

Select this ste+ and click on ">.

There are chances that you might encounter the following errorC

To resolve this# you need to maintain the default +rinter in your user +rofile of W"45AT%6 or change the+rinter to a valid one. Go to SWUD and enter W"45AT%6. ?avigate to tab 9)efaults:.
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(n the above screenshot# the out+ut device is maintained as /P'D which is not valid. 6ere ( am modifyingthe same to /-%/. Also the check bo7 9-ut+ut immediately: is marked E1F.


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Save your entries.

?ow let us go back to transaction SWU and the ste+ 9Schedule 5ackground ob for =issed )eadlines:.%lick on ">.


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)e+ending on the business re8uirements# we can change the interval to the desired level. 6owever minutes is the minimum duration the system acce+ts.

%lick on 9Save and Schedule:.


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?ow letFs move to 9=aintain )efinition $nvironment:

Click here to continue..

Maintain !refi" #umbers

All the obBects related to workflow 2standard task# workflow tasks and others3 are assigned a eight digitnumber. The +refi7 number is used for the first digits and the rest five is automatically assigned by thesystem 2starting with ''''D3.

Select 9=aintain Prefi7 ?umbers: and click on ">.
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%lick on )is+lay!4*%hange.

%lick on create.


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$nter a +refi7 number which is not allocated to any other client in the system.

Save your entries.

?ow you can observe the green tick mark beside 9=aintain +refi7 numbers:.


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Click here to continue

(f you do not intend to work with 6%= related workflows# the ne7t ste+ 9%heck $ntries from 6, %ontrolTables: is not mandatory.

To maintain this ste+# +lease visithtt$%&&wwwsa$technicalcom&'i$s&Workflow&Customi(ation&)R'ableshtm .

After com+letion of the above ste+# we can now observe that the ste+s regarding 9=aintain ,untime$nvironment: and 9=aintain )efinition $nvironment: are in green now.
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Unless you +lan to use the Guided Procedures# the above configuration should be fine to work with theworkflows in SAP ,.

?ow to test the workflow configuration# click on 9Start verification Workflow 2"J3:. We would get thefollowing +o+u+ messageC

?ow go to your SAP (nbo7 to check the work item 2Transaction S5WP3


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$7ecute the work item.

We can choose one of the two o+tions to test the workflow configuration. /et us chose the first one.

Configuration Workflow Customization

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