Conferences,

seminar & press

meet

Presented By:STEBIN XAVIER

Conferences

Origin of the word

Latin conferentia

Confer : to consult together; compare

opinions; carry on discussion or

deliberation.

ence: indicating an action, state,

condition, or quality.

Word meaning

Conference

one to many form of communication.

A forum for oral communication

among the people of same intellectual

ability/ protocol/ hierarchy etc.

Advantages of conferences

Enabling opportunities for delegates to

listen to the opinion of highly experts

from the field.

Stimulating thinking of delegates and

contributing to their knowledge.

Offering quick opportunities for

researchers to establish ideas and

know the opinions of the other person

about their idea.

Disadvantages of conferences

Time consuming and expensive to

hold.

Domination by few vocal delegates.

Leads to generalisation.

How to make conference

effective

Before the conference

Reminding VIPs about the event.

Checking the arrangements for

conveyance.

Checking the arrangements in the

conference venue.

Checking the conference kit.

Checking the schedule of programme

etc.

During the conference

Confirmation of arrangements in the

venue –Reception counter –Conference room.

Making sure that speakers are aware

about time constraints.

Ensuring that photograph is taken for

all important events.

Ensuring the quality and quantity of

food, water etc.

After the conference

Acknowledge the help rendered from

team members.

Settlement of accounts.

Feedback analysis.

Releasing conference proceedings &

sending it to participants.

Distributing photographs to

participants and publish in the

website.

Seminar

Introduction

Seminar is an instructional technique of

higher learning which involves paper

reading on a theme and followed by the

group discussion to clarify the complex

aspects of the theme.

Advantages of seminar

Stimulation of thinking.

Cooperation with others develops.

Openness of ideas occurs.

Natural way of learning.

Disadvantages of seminar

Seminar cannot be organized on all

the content of subject matter.

Technique cannot be used in all levels

of education

How to make seminar effective

ROLE OF ORGANIZER

Responsibility of an organizer is to

Plan and prepare the whole program

of the seminar.

To decide the theme

Assign the parts of theme to different

person

He decides that who will be the

speaker

ROLE OF PRESIDENT

Direct the whole program and keeps

the discussion on the theme of

seminar.

ROLE OF SPEAKER

They prepare the topic thoroughly and

Xerox copies of papers are prepared

and distributed among the participants

before the commencement of the topic

so the participants should also

prepare themselves for the topic.

The speaker should be ready to define

the questions

ROLE OF PARTICIPANTS

participants should be well acquainted

with theme.

They should appreciate the

performance of the speaker.

They should be able to put questions

and seek clarification

There are 25 -30 participants in

seminar.

ROLE OF OBSERVER

Note down important points and

situations.

Avoid disturbing the speaker during

the speech.

Ask relevant questions.

Stay till the conclusion of the seminar.

Press meet

Introduction

Organizing press meet is a significant

event that can boost the image of the

organization.

Holding press meet involves

organizing skill as well as

communication skill that can impress

and influence the press.

Before the press meet

Anticipate the possible questions that

journalists will ask and devise the

strategy of answering them.

Decide what the organization want to

convey through press.

Decide the timing and venue of the

press conference.

During the press meet

Be attentive throughtout the

proceedings and keep good eye

contact with the audience.

Ensure that your speech is firm, clear

and well projected.

Avoid being trapped into arguments.

Thank the audience at the end and

ask them to lunch,dinner or tea party.

After the press meet

Maintain contact with journalists to

adequately respond to their interests.

Assess the impact of the conference

on the clientage and try to learn out of

the mistakes you have commited.

ASK YOUR DOUBTS