Conference Room Pilot. CRP run. ERP implementation

Importance of a Importance of a CRP r n CRP run.

Conference Room PilotConference Room Pilot

CRP of ERP [email protected]

CRP IS LIKE SIGNING A DELIVERY CHALLAN

S f l i l i f Successful implementation of any ERP requires change in attitudes

d ld h bitand old habitsAs it builds a good foundation for information flow in your organization, the importance of ERP has to be understood at all levels.


Proper CRP will also ensure that the cost and time will be minimal for all cost and time will be minimal for all

concerned.

Formally appoint an ERP coordinator/sFormally appoint an ERP coordinator/sFull time assignmentNot necessarily an IT personNot necessarily an IT personERP vendor will impart necessary training to ‘coordinator/s’ on various aspects of ERP. Especially on the MIS and data structures Especially on the MIS and data structures. This is to reduce dependability on ERP vendor and gain confidence in the ERP system even after implementation is oversystem even after implementation is over.In turn the coordinator will train other users. This will ensure a smooth handover f f ERP d t t


of programs from ERP vendor team to you

Appoint chief of ERP project

Th P i i l / D / R i t The Principal / Dean / Registrar or the owner or the top finance manthe top finance man

He has necessary authorityHe will have to spend time in the He will have to spend time in the review meetings – between coordinator and DNS ERP implementers team - during the full CRP run till the roll out stage


CRP run = First ERP demonstration

U f h Users from accounts, purchase, admission, stores, academics, lib d i i t ti d ll library, administration, and all other concerned officers who is

i t t ib t th i t d t going to contribute the input data or are users of ‘DNS ERP’ outputs

t b tmust be present


PasswordPasswordAs you increase security, you lose convenience.

USER MANAGEMENT

y y y

Define security levelsAdministrator, Executive, Users

Access - RightsWhich menu to be visible for whomWhich menu to be visible for whom

Master Creations


InfrastructureInfrastructure

A h d i Assess hardware requirement details to get the optimum

f f ERP k performance for ERP package. For instance, upgrading RAM, etc.Network speedModem and net connections


CRP runCRP runPrepare MastersEnter one month dataEnter one month dataEnsure all possible scenariosOpening balances from signed audited balance h tsheet

Certify Printouts – physical file of HardcopyCarry out essential customizationInvolve Auditors, CA, consultantsLIMIT UNNECESSARY CUSTOMIZATIONPrepare the POC (Proof of Concept) file Prepare the POC (Proof of Concept) file and user must sign


About ERP ProjectAbout ERP ProjectW h b d i ERPWe have been doing ERP implementations for over a decade.We have gathered real life experience and would like to share some lessonsthat we have learnt in the past

Some DO and DON’T


LESSONS # 1LESSONS # 1DNS i l t ti t b B i P j t1. DNS implementation must be a Business Project

IT is only the enabler

2. Ignore Change Management at your own peril2. Ignore Change Management at your own perilDO BPR

3. Also consider retention policyAnnounce incentive

4. Resources / PeoplePut your best people on the DNS ERP ProjectPut your best people on the DNS ERP Project

5. Adequate IT infrastructure is a must6. Top management must be present in the review

meetings


LESSONS # 2LESSONS # 21. Pay attention to the quality of your Master

D tDataWell worth the time spent to get it right

2 Definition and implementation of Backup 2. Definition and implementation of Backup Strategy is essential

3. CRP Run is critical exercise for ERP success4. Budget as per TCO [total cost of ownership]

planLi it t i ti5. Limit customization

6. ERP implementation is a journey and not a destinationdestination


Proof of concept and roll outp

Thank youy

CRP of ERP 12 [email protected]

Conference Room Pilot. CRP run. ERP implementation

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