INDABA HOTEL, SPA & CONFERENCE CENTRE

Conference Ratesand Information

cnr. William Nicol Drive & Pieter Wenning Road, Fourways

+27 11 840 6600 indaba@indabahotel.co.za

www.indabahotel.co.za

BROCHURE VALID FOR01 JANUARY - 31 DECEMBER 2019

Just north of the fast paced business world of Sandton lies the 258 bedroom Indaba Hotel, Spa & Conference Centre, nestled beneath the vista of the magnificent Magaliesberg Mountains. It is a compelling blend of business-like convenience and efficiency, with a relaxed and warm country atmosphere.

Coupled with easy and convenient access to all main highways, O.R. Tambo International Airport and a mere 15 km from Lanseria International Airport, the hotel features an impressive selection of some 24 multi purpose conference venues that can accommodate up to 2 000 delegates in total, with banqueting facilities for up to 500 guests.

With two restaurants on property, there is no need to leave the comfort of the hotel to enjoy world class cuisine. Our 300 seater Chief’s Boma Restaurant caters for all tastes with over 120 African inspired dishes ranging from North African Moroccan cuisine to Koeksisters and Melktert from the cape - and with a ‘Shisa Nyama’ grill boasting a variety of game meats, everyone is sure to find their favourite.

Well known for the lavish full South African Breakfast Buffet, the Epsom Bistro allows you to dine in style with seasonal dishes prepared by our talented team of Chefs which will delight even the most demanding gourmet’s exacting standards. A traditional Carvery Lunch with Live Music can be enjoyed every Sunday.

For the ultimate pamper, Mowana Spa is set in the tranquil bushveld gardens of the Indaba Hotel - a wellness sanctuary which will revive your senses, rejuvenate your body and soothe your soul. Mowana Spa, which takes its name from the majestic Baobab Tree of African Lore and Legend, offers wellness journeys based on the recognised healing energy of Tribal Massages in keeping with the spirit of the “Tree of Life”.

Chief’s Boma Mowana SpaEpsom Bistro

OUR FACILITIES

About Us

Designed in keeping with the country style character of the hotel, each of our 258 en-suite, air-conditioned bedrooms offer luxury accommodation with modern facilities. Your home away from home, you will be treated to excellent service and serene surroundings during your stay.

ACCOMMODATION

The Indaba not only represents the place where you will lay your head at night, our hotel is equipped with exciting guest facilities. Spend the afternoon next to the outdoor rim-flow swimming pool. Revel in the abundance of flora and bird life on a scenic walk, sweat it out in the gym or enjoy dining at one of our sumptuous Restaurants or bars.

GUEST FACILITIES

CONFERENCE VENUESCoupled with easy and convenient access to all main highways, O.R. Tambo International Airport and a mere 15km from Lanseria International Airport. Indaba Hotel features an impressive selection of some 24 air-conditioned venues that can accommodate up to 2 000 delegates in total, with banqueting facilities for up to 500 people.

With a state of the art 264 seater Auditorium, a Business and Travel co-ordination centre, the Indaba Hotel is flexible enough to satisfy every need on every occasion.

State of the art facilities encapsulate in a picturesque setting make the Indaba Hotel a firm favourite amongst those planning events in South Africa and specifically those looking for a Johannesburg Conference Venue or a location for their corporate event.

Indaba Hotel offers specialized conference facilities on request like ISDN Connections as well as extensive Wi-Fi that is complimentary to all conference delegates and in house guests. Our award winning conference, meeting and banqueting facilities are recognized as being some of the best and most comprehensive on the African Continent.

About Us

SINGLE, per room per night (room only) R1 750.00

DOUBLE, per room per night (sharing, room only) R 2 400.00 * Rates include VAT* Rates exclude 1% Tourism Levy

Please note that different Accommodation Rates might apply for group bookings. Ask your Conference Coordinator for Winter Specials and Group Booking Rates.

ACCOMMODATION RATES

EPSOM TERRACE

Full English Breakfast Buffet R185.00pp

Buffet Luncheon R285.00pp

Sunday Champagne Breakfast R185.00pp

Buffet Luncheon is served Monday - FridayEpsom Bistro is open Monday - Friday

CHIEF’S BOMA

Buffet Luncheon, Monday - Friday R285.00pp

Buffet Luncheon, Saturday - Sunday R265.00pp

Buffet Dinner, Monday - Thursday R285.00pp

Buffet Dinner, Friday - Sunday R265.00pp

* Buffet Luncheon is served from 12:00 - 14:30* Buffet Dinner is served from 18:00 - 22:00

Dine to the African Beat of the Marimba Band with every Buffet Dinner (also available during Lunch on Saturday) and enjoy the sounds of Triple Treasure with every Sunday luncheon

Accommodation & Catering Rates

T E R M S A N D C O N D I T I O N S A P P L Y . R A T E S & I N C L U S I O N S S U B J E C T T O C H A N G E . V A L I D U N T I L 3 1 D E C E M B E R 2 0 1 9

FULL DAY Conference Package

Arrival Tea / Coffee / Fruit Juice / Whole Fruit & One (1) Snack Mid Morning Tea / Coffee / Fruit Juice / Whole Fruit & Two (2) Snacks Full Buffet Luncheon Afternoon Tea / Coffee / Fruit Juice / Whole Fruit & Biscuits Room Hire of Plenary Conference Room Delegates are supplied with Pads, Pens, Mineral Water & Refreshments

MORNING HALF DAYConference Package

Arrival Tea / Coffee / Fruit Juice / Whole Fruit & One (1) Snack Mid Morning Tea / Coffee / Fruit Juice / Whole Fruit & Two (2) Snacks Full Buffet Luncheon Room Hire of Plenary Conference Room Delegates are supplied with Pads, Pens, Mineral Water & Refreshments

AFTERNOON HALF DAY Conference Package

Full Buffet Luncheon Afternoon Tea / Coffee / Fruit Juice / Whole Fruit & Two (2) Snacks Room Hire of Plenary Conference Room Delegates are supplied with Pads, Pens, Mineral Water & Refreshments

GREENConference Package

Arrival Tea / Coffee / Fruit Juice / Whole Fruit & One (1) Snack Mid Morning Tea / Coffee / Fruit Juice / Whole Fruit & Two (2) Snacks Buffet Luncheon Afternoon Tea / Coffee / Fruit Juice / Whole Fruit & Biscuits Room Hire of Plenary Conference Room Delegates are supplied with Jugs of Water & a Fruit Bowl in Venue

24 HOUR Conference Package

Accommodation Full English Breakfast Buffet Buffet Luncheon Buffet Dinner Room Hire of Plenary Conference Room Arrival Tea / Coffee / Fruit Juice / Whole Fruit & One (1) Snack Mid Morning Tea / Coffee / Fruit Juice / Whole Fruit & Two (2) Snacks Afternoon Tea / Coffee / Fruit Juice / Whole Fruit & Biscuits Delegates are supplied with Pads, Pens, Mineral Water & Refreshments

Kindly note that rates are subject to change without prior notice. Ask your Conference

Coordinator about Winter Specials.

Contact us today for your tailor-made Conference Experience

Call +27 11 840 6600 or email: indaba@indabahotel.co.za

R 560.00pp

R 475.00pp

R 425.00pp

R 465.00pp

R 2 395.00pp SingleR 1 825.00pp Sharing

Conference Rates

T E R M S A N D C O N D I T I O N S A P P L Y . R A T E S & I N C L U S I O N S S U B J E C T T O C H A N G E . V A L I D U N T I L 3 1 D E C E M B E R 2 0 1 9

* Numbers my fluctuate depending on Staging, Audio Visual and Dance Floor requirements.A Set Up Charge on the First Day of Conference will be levied for Standard Equipment per Conference Venue, including: 1 x Flipchart 1 x Extension Cord 1 x Screen 1 x Whiteboard

Additional Audio Visual Equipment is available from our Third Party Supplier and will be charged accordingly.

Auditorium

Lecture Room 1

Lecture Room 2-4

Lecture 5

Lecture Room 6

Lecture Room 7

Lecture Room 8

Lecture Room 9-12

Lecture Room 13

Lecture Room 14

Lecture Room 15 & 16

Executive Boardroom

Ingidini

Injabulo

Lethabo

Ndaba Palace

Kgotla

Kgotla Boardroom 1

Kgotla Boardroom 2

244

-

20

-

60

80

120

30

30

30

70

-

200

600

180

80

1000

-

-

-

-

10

-

30

60

100

20

25

20

50

-

120

350

120

50

600

-

-

-

-

10

-

30

40

50

20

25

20

30

-

50

-

50

-

-

-

-

-

-

10

10

-

-

-

20

25

20

-

24

-

-

-

-

-

12

12

-

-

-

-

-

-

-

-

-

-

-

-

120

450

100

100

750

-

-

-

24

-

-

-

-

-

-

-

-

-

-

150

500

150

130

850

-

-

-

-

-

-

-

-

-

-

-

-

-

-

100

400

-

70

700

-

-

CINEMA SCHOOLROOM

U-SHAPE BOARDROOM

DINNER, DANCE

BANQUET COCKTAIL

Conference & Banqueting Seating

Auditorium

Lecture Room 1

Lecture Room 2-5

Lecture Room 6

Lecture Room 7

Lecture Room 8

Lecture Room 9-12

Lecture Room 13

Lecture Room 14

Lecture Room 15 & 16

Ingidini

Injabulo

Kgotla

Lethabo

Ndaba Palace

SQM LENGTH WIDTH HEIGHT

164

82.47

31.75

89.9

131.92

151.5

71.5

90

64.97

88.29

261.1

591.31

998

201.6

227.74

9.9

6.48

10

13.6

13.6

11

12

9.15

9.92

28.9

34.18

50

14

25.9

8.33

4.9

8.98

9.7

11.6

6.5

7.5

7.1

8.9

8.2

17.3

19.95

14.4

8.6

3.8

2.91

3.8

3.8

3.8

2.85

2.85

3.8

3.8

2.67

6

5.8

3.8

6

Height 690mm

Length 1 750mm

Width 610mm

6 FOOT TRESTLE TABLE

Height 720mm

Diameter 1 800mm

BANQUETING ROUNDS

Height 780mm

Length 1 750mm

Width 600mm

CONFERENCE TABLE

Height 760mm

Diameter 745mm

BANQUETING COCKTAIL

Height 690mm

Length 1 800mm

Width 450mm

NARROW CONF. TABLE

Height 470mm

Length 500mm

Width 450mm

BANQUETING CHAIR

Conference & Banqueting Dimensions

Should your Conference / Function / Accommodation be Cancelled or Postponed, the following conditions will apply:

Cancellation 21 Days prior to arrival: 25% of the TOTAL value of the Contract Cancellation 14 Days prior to arrival: 50% of the TOTAL value of the Contract Cancellation 7 Days prior to arrival: 75% of the TOTAL value of the Contract Cancellation less than 7 Days prior: 100% of the TOTAL value of the Contract Postponement 14 Days prior to arrival: 25% of the TOTAL value of the Contract Postponement 7 Days prior to arrival: 50% of the TOTAL value of the Contract

We do however wish to point out that it is our intention to resell the venue. Should we be successful in doing so, no cancellation fee will apply. Postponement Fees will be levied on the condition that a NEW BOOKING & CONTRACT is signed, failing that, Cancellation Fees will apply.

POLICY PERTAINING TO ALL CONFERENCE VENUES & ACCOMMODATION

Cancellation 60 Days prior to arrival: 25% of the TOTAL value of the Contract Cancellation 30 Days prior to arrival: 50% of the TOTAL value of the Contract Cancellation 15-30 Days prior to arrival: 75% of the TOTAL value of the Contract Cancellation less than 15 Days prior: 100% of the TOTAL value of the Contract Postponement 21 Days prior to arrival: 50% of the TOTAL value of the Contract Postponement 14 Days prior to arrival: 75% of the TOTAL value of the Contract

We do however wish to point out that it is our intention to resell the venue. Should we be successful in doing so, no cancellation fee will apply. Postponement Fees will be levied on the condition that a NEW BOOKING & CONTRACT is signed, failing that, Cancellation Fees will apply.

POLICY PERTAINING TO ALL ALL BANQUET VENUES

GENERAL RULES FOR EXHIBITIONS, CONFERENCES & BANQUETSNo items / equipment / structure of any nature may be suspended from any part of the ceiling, light fitting or chandelier without authorisation from the Directors.All suppliers have to comply with the South African Health & Safety Act and must be able to supply the Hotel with the necessary documents on request.All Exhibition stands or equipment must be of a free standing nature.No pins, screws, nails or staples are allowed to be put into venue walls, doors, partitions,No double-sided tape or stickers are allowed on tiled / painted surfaces.No paintwork may take place in any of the venues.No plug points, light sockets or distribution boards may be tampered with in any way.All deliveries relating to your Conference / Banquet must be addressed to the Banqueting / Conventions Office and must clearly reflect INDABA HOTEL and the name of your function. All deliveries also to reflect a contact Name and Number for your company.Clients will be held responsible for any damage caused to the allocated venue, furniture, utensils and equipment therein. By any act or omission of the customer/exhibitor or guests/ employees of the customer.The Indaba Hotel does not have adaptors, extension cords or multi plugs to supply. All AV Equipment is supplied by a third party and additional charges will apply accordingly.No Food or Beverages may be brought onto the property without written consent from the Directors.The Indaba Hotel will not be held responsible for any items lost or damaged before, during or after your function. The Indaba Hotel will not be held responsible for the safekeeping of Decor/AV Equipment delivered to the hotel by outsourced companies. Should you require storage of any items, a surcharge for a storeroom will apply.Kindly advise your suppliers that all Decor, AV Equipment & Staging has to be removed directly after your function. Should they fail to collect their items, a storage fee will be levied at a flat rate of R2000 per day.The Indaba Hotel levy a 5% markup to Third Party Contractor quotations to cover our internal cost and bank charges. This means that if you have a supplier (Decor, etc.) and which to pay one account only, we can include their cost in your final Indaba Hotel invoice including the 5% markup - kindly note that the Indaba Hotel will only make payment to Third Party suppliers once we have received full payment, unless otherwise agreed with Management.

Cancellation / Postponement Policy

SURCHARGE APPLICABLE TO PACKAGES AND RATES

RATES SUBJECT TO CHANGE WITHOUT PRIOR NOTICE

Surcharges

In the event of the Day Conference continuing after 18:00pm, a surcharge of R1 800.00 * per hour will be levied for Venue Hire

For a Breakfast, Lunchor Cocktail Banquet you have exclusive use of the venue for 4 Hours, thereafter a surcharge of R1 800* per hour will apply.

For a Dinner Banquet you have exclusive use of the venue for 6 Hours for a Function, thereafter a Surcharge of R1 800,00 per hour will be levied till midnight and In the event of your function continuing after midnight, a surcharge of R3 000,00 per hour will be levied until 03:00am, thereafter the hourly rate will increase to R5 000,00 per hour

Tea & Coffee Service when applicable to a Set Menu (Lunch or Dinner) is R30.00* per person.Buffet Menu prices includes Tea & Coffee Service.

If you require a Working Lunch for your Conference, a surcharge of 10% per person will apply should you require a Working Lunch outside your Conference Venue.

Corkage will apply for Beverages being brought in for a Function (approval of Directors)Champagne or Wine R100 per 750ml Bottle with a max of 2 bottles per tableWhiskey or Spirits R3000 per 750ml Bottle with a max of 5 bottles per event

Should a Special Meal be required, the Indaba Hotel needs to be notified at least 72 hours prior to arrival and a surcharge will apply:Halaal Meal R350* per person (1 - 5 meals) R225* per person (6 or more meals) Halaal Conference Package R450* per person (1 - 5 meals) R280* per person (6 or more meals) Kosher Meal R450* per person Kosher Conference Package R550* per person

A Standard Set Up Fee of R420* per Conference Room will be levied on the first day of Conference only.A R420* Setup / De-rig fee will be levied for a Conference / Banquet in the following venues: Injabulo, Kgotla, Ingidini, Lethabo, Ndaba Palace & the Auditorium. The Standard Set Up Fee includes 1 x Screen in the Banquet Rooms and additional equipment and screens will be charged for accordingly.

A surcharge of R110* per dance floor piece will be levied in the event of a larger Dance Floor being required. Standard Dance Floors are included in the rates. Kindly note that we do not allow for breaking or plates or burning of liquor on the Dance Floor surface. The client will be held responsible for any damage.

Any changes to the structural set up of the function room on the day of the Function / Conference will incur a cost of R1 500* for a Conference Venue and R3 500* for a Banquet Venue

In the event of an Exhibition, the Indaba Hotel will supply 1 x Trestle Table & 2 x Banqueting Chairs per stand. Any additional tables will be charged at R40* per table per day. Power Points per stand are levied at R80 per point per day.

Child PolicyAge 0 - 5 years No charge for a maximum of 10 ChildrenAge 6 - 12 years 50% of the Menu Price per childAge 12 years + 100% of the Menu Price per child

Set Up Charges for Banquet RoomsInjabulo: R15 000* on the day of the function R30 000* day prior to the functionKgotla: R25 000* on the day of the function R45 000* day prior to the functionNdaba Palace: R8 500* on the day of the function R15 000* day prior to the functionLethabo / Ingidini: R8 500* on the day of the function R15 000* day prior to the function