Conduct quality speech contests 20140802
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Transcript of Conduct quality speech contests 20140802
AREA AND DIVISION GOVERNOR
TRAINING
Plan and Conduct
Quality Speech Contests
Jerry Barrett August 2, 2014
Session Agenda
Speech Contest BenefitsRole of Area and Division GovernorsSpeech contest preparationA bit about Speech contest rules
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Speech Contest Benefits
Contestants – Experience and Growth in a Competitive Setting
Audience – Education and EntertainmentClubs – Showcase for Membership BuildingDistrict Officers – Opportunity for Members to
participate beyond the ClubOrganizers – Leadership Skill Development
OpportunityToastmasters – Public Relations Opportunity
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Role of Area and Division Governors
Be knowledgeable about Contest Planning Contest Rules Contest Roles
Act as a resource for Club Contests, not as a Contest Chair
Form teams of trained, experienced, and well-coached Toastmasters to organize and conduct Area and Division contests
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Describe what is needed for a HIGH QUALITY Speech Contest
Ideal Contest
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Contest Quality Elements
Trained, coached, and experienced StaffWell planned and promoted eventAbides by Official RulesContest Evaluation
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District Direction
All Key Role Players ExperiencedAll Judges Trained
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Area and Division Governors provide training and active mentoring when above two quality elements are not met.
Role Player Experience
Serve in that role atClub before AreaArea before DivisionDivision before District
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Direction: Key Role Players have experience in that role at lower level contests
Key RolesContest ChairChief JudgeJudgeToastmaster
Judge Training
Direction: All Judges TrainedSessions at District Sponsored EventsTI On-line videos
(http://www.toastmasters.org/Members/OfficerResources/eLearning/SpeechContestModule.aspx)
Session 2: When You’re the Judge Session 3: The Judge’s Guide and Ballot
TI Training Presenter’s Guide (1190)(http://www.toastmasters.org/1190)
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District Direction
All Key Role Players ExperiencedAll Judges Trained
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Area and Division Governors provide training and active mentoring when above two quality elements are not met.
Contest Planning
Planning GuidesScriptsContest FormsAgendasPromoting Contests
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Contest Planning Guides
D55 Website – Calendar & Events – Contests – Info for Contest Organizers – Planning Documents (http://www.tmd55.org/planning-documents.html)
Excel, Word, PDF versions Task List Materials to Bring People / Roles
Project Management Aspects Communicate, Communicate, Communicate! Follow up, Follow up, Follow up!
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Contest Scripts
D55 – Calendar & Events – Contests – Info for Contest Organizers – Scripts (http://www.tmd55.org/scripts.html)
Meeting Scripts Toastmaster
• One for each type of Contest• Thoughtfully merge scripts for Multi-type and Multi-Area
contests Presiding Officer
Briefing Scripts Chief Judge Contest Chair
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USE THE SCRIPTS!
Contest Forms
Inform Your Clubs that Forms and rules are free downloads from the TI website
D55 – Calendar & Events – Contests – Info for Contest Organizers – Contest Forms (http://www.tmd55.org/contest-forms.html)
Contest Chair is responsible for organizing forms into folders and bringing them to the contest. Team with Chief Judge on this task
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Contest Forms – bring to contest
Judges Guide and Ballot “Regular” and Tie-Breaking Unique for each type of Contest
Time Record Sheet Counter’s Tally Sheet Notification of Contest Winner Speaker’s Certification of Eligibility and Originality Contestant Biographical Information Certificate of Participation Certificates for 1st, 2nd, and 3rd place Contest Winner Announcement Script
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Contest Agendas – Area Contests
Do include (in addition to order of events):Area DesignationArea Governor’s NameDate/Time/PlaceTypes of ContestsTI LogoClub NamesContestant and
Role Player NamesPlug for Division Contest
and District Conference16
Contest Agendas – Division Contests
Do include (in addition to order of events):Division DesignationDivision Governor’s NameDate/Time/PlaceTypes of ContestsTI LogoContestant and
Role Player NamesPlug for District ConferenceArea Governor Names
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Contest Agendas – Don’t Includes
Do NOT includeJudges’ names
Okay to list Chief Judge’s name
Education level of contestantsClub that contestant representsTest Speaker name or speech title
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Contest Promotion
Club visits Encourage members to become contestants
and contest officials. Encourage club to conduct contests.
• August for Fall, February for Spring Promote above-the-club contests.
Fliers Create one! Use it when communicating with your clubs!
District website Subset of flier information will be uploaded.
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Contest Flier
Include:Attention-getterArea(s) or Division DesignationsContact Name, Email/PhoneDate/Time/Place/Building/RoomTypes of ContestsMap / DirectionsSecurity informationParking informationTI LogoClub Names
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Rules
Read the Rulebook – Rules & Checklists Governors, Contest Chairs,
Chief Judges, ContestantsDownloadable from TI
website (http://www.toastmasters.org/interactivespeechcontestrulebook)
When notifying Contestants 2 weeks ahead of the Contest, offer to send them the rulebook.
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Rules - Eligibility
Confirming Contestant & Judge Eligibility [email protected] or Phone 949-858-8255, ask for Member
Services
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Rules – How Many Judges?
Club 5 Voting Judges (unless impractical) + Tie Breaking Judge
Area 5 Voting Judges, or equal representation from clubs in the
Area + Tie Breaking Judge Division
7 Voting Judges, or equal representation from the Areas in the Division + Tie Breaking Judge
Note: No more escape clause “unless impractical” for Area and Division contests
District Guidelines to Increase Fairness Find judges outside the Club/Area/Division Two judges per contestant or the numbers above,
whichever is higher
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Rules – Notification of Winners
p5, Selection Sequence, A2“Should an area or division contest winner be
unable to participate in the next-level contest, the highest placed available contestant will advance to that level.”
Which means that the Chief Judge will rank-order ALL qualified contestants on the Notification of Winners form, not just the top two.
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Contest Evaluation
Contest Evaluator assigned for every Area and Division Contest event.
Short, lessons learned meeting held at the conclusion of the contest event with the Contest Chair, Chief Judge, Toastmaster, and Contest Evaluator
Evaluation form used as a guide for the meeting; will be sent to Contest Chair before the event, or download it from the Contest Forms page. (http://www.tmd55.org/uploads/1/1/9/1/11914028/contestevaluationform_v03.pdf)
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Call to Action
Read and adhere to the Official rules Use Resources available on D55 and TI websites Take the on-line Judge Training and/or attend
Training session(s) Abide by District Direction on training and
experience when selecting key role players Mentor/Coach/Assist Role Players and Contest
organizers Promote contests! Use the District Scripts! Communicate and Follow-up
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You will be sent a follow-up email with links to this presentation, handouts, and other documents. Some documents may be attached to the email.
If you have any questions or comments, contact Susan McClure – [email protected]
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Handout – Next Two Slides
Conducting Quality Speech Contests
CALL TO ACTION Read and adhere to the Official rules Use Resources available on D55 and TI websites Take the on-line Judge Training and/or attend
Training session(s) Move toward District Direction on training and
experience when selecting key role players Mentor/Coach/Assist Role Players and Contest
organizers Promote contests! Use the District Scripts! Communicate and Follow-up
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Jerry Barrett July 14, 2012
Conducting Quality Speech Contests
RESOURCESDistrict 55 Website
tmd55.org – Calendar & Events – Contests – Info for Contest Organizers
Toastmasters International Website Search on “Digital Content Speech Contests” Search on “Judge Training”
District Chief Judge – Susan McClure ([email protected])
District Contest Chair – Lisa Park ([email protected])
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Jerry Barrett July 14, 2014
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Types and Frequency of Speech Contests
Five Types International Speech
• Mandatory in the Spring• Only contest to go above District level
Evaluation Humorous Speech Table Topics™ Tall Tales
District can hold up to four contests per year
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What are the elements of aSPEECH CONTEST?
Speech Contest Elements
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Speech Contest Elements
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Speeches/SpeakersJudging/JudgesContest Control/Chief JudgeTiming/TimersBallots/Ballot CountingToastmaster/EmceeAwards/Presentation/Awards MakerContestant InterviewsCertificates of ParticipationThank-you’s for Contest Officials
Room/PlaceTime/DurationPrograms/AgendaRoom Control/Sergeants-at-ArmsMeeting Control/Presiding OfficerRefreshments/Refreshments OwnerLots of ApplauseContest Team Lead/Project ManagementContest Notification/Promotion/FlierDignitaries
Audience!!
Rules - Other Role Players
Ballot Counters – threeTime Keepers – two
One runs the watch and fills out the form The other operates the timing signals
• Be sure signals are visible to the contestants Good idea: have two watches
Sergeant-at-Arms – number not provided Implied: one for Evaluation contest and one for
Table Topics contest Suggestion: One for every unlocked door
There is nothing wrong with having more than the number listed in the rules.
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