CONCLAVE 2019 CHAPTER TOOL KIT - pbswest.org · For mail-in registrations, participants will...

JULY 9 - 14, 2019WESTGATE LAS VEGAS CASINO & RESORT, LAS VEGAS, NV

CONCLAVE 2019 CHAPTER TOOL KIT

phibetasigma1914.org

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INTERNATIONAL PRESIDENT

I am extremely excited to greet each of you, as we prepare to convene in the City of Las Vegas, Nevada for another historic gathering of Phi Beta Sigma Men! Record numbers have registered to attend Conclave Las Vegas 2019: “The Pride & The Power: Celebrating African American Men.

Our amazing Brotherhood began a journey of transforming communities over 104 years ago. Since that time, Phi Beta Sigma, the organization, and the stellar gentlemen who’ve lined the rolls, have made significant contributions to the history of the African American culture and this nation as a whole. We will celebrate the imprint that Phi Beta Sigma has made on the fabric of America, when we assemble at the Westgate Las Vegas Casino & Resort.

This is the Conclave Las Vegas 2019 Chapter Planning Tool Kit. It provides your chapter with all of the necessary information needed to fully prepare for Conclave participation and engagement. Enclosed is valuable content on our host hotel, registration, schedule and workshops.

Also included are all of the forms your chapter needs to properly register, compete and submit. Please review all forms carefully with your chapter’s delegation and register TODAY. Pay special attention to the deadlines!

The General Board, Conclave Planning Team, Headquarters Staff and Host Chapter are eagerly working to assure that members and chapters will enjoy an awesome conference experience.

HONORABLE MICHEAL E. CRISTALInternational President

Greetings Chapters!

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INTERNATIONAL EXECUTIVE DIRECTOR

Are you ready to celebrate The Pride & The Power? Your International Headquarters Team is excited to join the General Board, Conclave Planning Team and Brothers of Epsilon Psi Sigma Chapter is creating the best Conclave Experience for your chapter!

This Conclave will break ALL records as we’re coming together in my favorite city: Las Vegas, Nevada. It’s important to your leadership and headquarters operation that your chapteris fully represented at the convention. To assist you with preparation, we’re presenting the Conclave Las Vegas 2019 Chapter Planning Tool Kit. This document provides your chapter with all the tools and information needed to be fully represented during the conference. Please review all of the information thoroughly with your chapter members. Please assure that all chapter members are aware of registration deadlines, registration rates, committee and competition timelines and hotel room rates.

As we close out the first two years of this administration, don’t miss another historic moment in Phi Beta Sigma history!

Please feel free to contact your International Headquarters with any questions or concerns.

See you in Vegas!

HON. BROTHER DARYL A. ANDERSON, SR. International Executive Director

Greetings Chapters!

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TED Phi Beta Sigma Fraternity, Inc. will gather in the nation’s top destination location for the

organization’s biennial international convention. Las Vegas, Nevada, with its amazing variety of attractions and activities, is sure to provide Sigma Brothers and guests with an overwhelming conference experience. REGISTER TODAY for your opportunity to be a part of another milestone moment in Phi Beta Sigma’s history!

HOTEL RESERVATIONLocated adjacent to the Las Vegas Convention Center and just one block from the world famous Las Vegas Strip, the Westgate Las Vegas Resort & Casino (formerly the Hilton Las Vegas Hotel & Casino) offers the finest amenities and spacious rooms. Enjoy the World’s Largest Race & Sports Book, dine at the world-famous Benihana, and experience legendary performers like nowhere else. In addition, the property features a Las Vegas Monorail stop onsite for easy access to the rest of the excitement on the Las Vegas Strip.

WESTGATE LAS VEGAS RESORT & CASINO3000 Paradise Road | Las Vegas, NV 89109 • 702-732-5631 • 800-367-7917

RESERVING YOUR HOTELPhi Beta Sigma Fraternity members MUST first register for Conclave 2019, in order to reserve a hotel room for the convention. Once your registration payment has been processed and completed, you will have access to the hotel reservation link in BluPrint.

GENERAL REGISTRATION INFORMATIONIn preparation for your participation at Conclave 2019 – Las Vegas, below is vital information for your conference experience. Please note that some conference events and activities ARE NOT included in the registration fee. Specifically, tickets to the Life Members’ Breakfast, Phi Beta Sigma Federal Credit Union Breakfast, and Distinguished Service Chapter Dinner are not included in the registration fee. Entry into those events will require the purchase of a ticket, if you qualify for admittance. Fraternity members seeking to participate in those events are required to purchase a ticket through Evite when announced. No tickets will be sold onsite to these events. However, individual tickets to other events will be sold onsite. Please stay tuned to communications and announcements from the International Headquarters for those ticketed events.

REGISTRATION RATES

EARLY BIRDJUN 14, 2018 – OCT 31, 2018 ALUMNI: $525COLLEGIATE: $425GUEST: $475DSC: $475

REGULARNOV 1, 2018 – FEB 28, 2019 ALUMNI: $625COLLEGIATE: $525GUEST: $575DSC: $475

LATEMAR 1, 2019 – JUN 9, 2019 ALUMNI: $725COLLEGIATE: $625GUEST: $675DSC: $475

NO ON-SITE REGISTRATION

Standard King or Double: $99 per night

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PAYMENT OPTIONSThe preferred method of payment of registration fees is the BluPrint Database System (http://www.phibetasigma1914.org/membership/bluprint/). Personal checks, cashier/bank checks, all major credit cards, or money orders are acceptable forms of payment. All credit card payments require an additional 4% fee. Additionally, funds can be remitted from your Phi Beta Sigma Federal Credit Union (PBSFCU) account for registration payments. Please contact the PBSFCU and your Conclave Registration Form MUST accompany the payment.

Mail-in Registration Forms must be sent to:Phi Beta Sigma Fraternity, Inc.Attn: Finance Department145 Kennedy Street, NWWashington, DC 20011

Personal Checks, cashier/bank checks, money orders or credit card authorization MUST accompany the registration form.

E-Mail Registration Forms must be sent to:[email protected] Card authorization must be completed on the registration form.

The CUT OFF POSTMARK DATE for all mail-in registrations is June 1, 2019. Brothers who submit registrations post-marked after June 1, 2019 ARE NOT guaranteed full registration kits and conference gifts, subject to pre-ordered stock.

REGISTRATION MATERIALSAll Conclave materials will be available for pick-up at the registration site. Pre-registered Brothers and guests MUST provide the Conclave 2019 Registration Confirmation and a government-issued photo ID to receive your Conclave materials.

VIP Registrations will be available to elected and appointed General Board officers, DSC members, Sapphire and Platinum Life Members, Past International Presidents, Golden Heritage Members and Brothers with special needs accommodation. A VIP section will be designated at the registration site. VIP registration materials will be presented to General Board officers and Past International Presidents.

REGISTRATION CONFIRMATIONRegistration participants will receive an electronic Conclave Confirmation receipt at the conclusion of your registration payment process. Please contact the Finance Department via email at [email protected], if your confirmation receipt is not received.

For mail-in registrations, participants will receive the Conclave 2019 Confirmation receipt, in the mail, to the address listed on the registration form.

SPECIAL NEEDS ATTENDEESAll Plenary Sessions and meal functions will provide special seating for Brothers and guests with special needs.• Guest Room Accessibility Accommodation. Please make sure you INDICATE your hotel needs when making your hotel reservation with Westgate Casino & Resort.• Refrigerators. Each guest room includes a mini-fridge.• Meals. Choices are available (vegetarian, gluten-free) on the registration form and during the registration process.• Mobility. For attendees needing special assistance with transportation within the hotel facility and conference area, there are several companies in the area that rent Golf Carts and Motorized Scooters.

REGISTRATION TRANSFERRegistration funds are transferable from one financial member to another financial member. The policy also covers one registered guest to another registered guest. Transfers at the same registration rate are permitted ONLY. If a transferor’s request is presented at a time when the registration rate has increased, the difference in the registration rate MUST be paid by the transferee in order for the transfer to be complete. Written and signed permission from the transferor to the transferee is required for those transactions. A Brother may transfer his personal registration ONLY. The deadline for the transferring of Conclave registration is February 21, 2019.

REGISTRATION REFUND POLICYRegistration fees are eligible for a refund, provided written notification is submitted to and received at Phi Beta Sigma Fraternity’s International Headquarters. The associated rates and postmark date deadlines are as follows:• REFUND FEE of $150.00 on refund request postmarked by April 1, 2019• ZERO REFUND after April 1, 2019.

VOTING INFORMATIONConclave 2019 participants designated as the primary delegate and/or alternate delegate representing their respective chapter and other qualified voting members, must provide official confirmation of their eligibility status from the International Headquarters. Each delegate must complete the Delegate Certification Section on the Registration Form.

mailto:[email protected]

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SCHEDULE AT-A-GLANCE PRELIMINARY

• EXHIBITORS (SET UP) 7:00AM – 11:59PM | Pavilion 1-3

• REGISTRATION (SET UP) 7:00AM – 12:00PM | Ballroom REG

• REGISTRATION 2:00PM – 7:00PM | Ballroom REG

• INTERNATIONAL PRESIDENT OFFICE (SET UP) 9:00AM – 5:00PM | Boardroom

• INTERNATIONAL HQ OFFICE (SET UP) 9:00AM – 5:00PM | Conf. Rm 1

• HOTEL PRE-CON MEETING 3:00PM – 5:00PM | Conf. Rm 4

• VOLUNTEER ORIENTATION 2:00PM – 4:00PM | Pavilion 10

MONDAY, JULY 8TH

TUESDAY, JULY 9TH BUILDING SIGMA POWER LEADERS

• INTERNATIONAL HQ OFFICE 7:00AM – 5:00PM | Conf. Rm 1

• REGISTRATION 8:00AM – 5:00PM | Ballroom REG

• VENDORS (SET UP) 7:00AM – 11:59PM | Pavilions 1-3

• COLLEGIATE ADVISORS UNIVERSITY 8:00AM – 4:00PM | Pavilion 9

• PRODUCTION ROOM (SET UP) 9:00AM – 9:00PM | Conf. Rm 3

• COMMUNITY SERVICE PROJECT 10:00PM – 3:00PM | OFFSITE

• CHAPTER DEVELOPMENT WORKSHOPS 10:00AM – 5:00PM | Conf. Rms 7-10

• LEADERSHIP DEVELOPMENT WORKSHOPS 10:00AM – 5:00PM | Conf. Rms 11-14

• LUNCH ON YOUR OWN 12:00PM – 1:30PM -

• GENERAL BOARD MEETING 3:00PM – 5:00PM | Pavilion 6

• SIGMA MARKETPLACE RIBBON CUTTING 3:00PM – 6:00PM | Pavilions 1-3

• PARLIAMENTARY PROCEDURE 3:00PM – 5:00PM | Pavilion 11

• GENERAL BOARD DINNER 6:30PM – 9:00PM | Pavilion 4

• HOSPITALITY 8:00PM – 11:00PM | TBD

WEDNESDAY, JULY 10TH THE POWER OF THE BROTHERHOOD


• ANNUAL DEMETRIUS C. NEWTON GOLF CLASSIC 7:00AM – 2:30PM | OFFSITE


• PAST PRESIDENTS’ BREAKFAST 8:00AM – 9:30AM | Pavilion 4

• FIRST-TIME ATTENDEES ORIENTATION 8:00AM – 10:00AM | Pavilion 4

• PRODUCTION ROOM 9:00AM – 9:00PM | Conf. Rm 3

• PAGEANT AND STEP SHOW PRACTICES 10:00AM – 5:00PM | Paradise Event Ctr-N

• COMMITTEE MEETINGS:

Audit - 10AM – 11AM | Conf. Rm 7

Awards & Standards - 10AM – 11AM Conf. Rm 8

Credentials - 10AM – 11AM Conf. Rm 9

DSC - 10AM – 12PM | Conf. Rm 10

Elections - 10AM – 12PM | Conf. Rm 11

Grievance - 10AM – 12PM | Conf. Rm 12

Honorary Members - 10AM – 12PM Conf. Rm 13

International Programs 10AM – 12PM Conf. Rm 14

Law & Revisions 10AM – 12PM Pavilion 11

Nominations - 10AM – 12PM | Pavilion 11

Resolutions - 10AM – 12PM | Pavilion 10

Sigma-Zeta Relations - 10AM – 12PM Pavilion 11

• DEBATE COMPETITION 10:00AM – 12:00PM | Pavilion 9

• NOBLE WORKSHOP 10:30AM – 12:00PM | Pavilion 4

• LEADERSHIP DEVELOPMENT WORKSHOPS 11:00AM – 12:00PM | Conf. Rms 7, 8, 9

• LUNCH ON YOUR OWN

• ORATORICAL COMPETITION 2:00PM – 4:00PM | Pavilion 9

• NOBLE WORKSHOP 2:00PM – 4:00PM Pavilion 4

• HONORARY MEMBER INDUCTION CEREMONY 2:00PM – 4:00PM | Pavilion 10

• COMMITTEE MEETINGS:

Audit - 2PM – 3PM | Conf. Rm 7

Awards & Standards - 2PM – 5PM Conf. Rm 8

Credentials - 2PM – 3PM | Conf. Rm 9

DSC - 2PM – 4PM | Conf. Rm 10

Elections - 2PM – 4PM | Conf. Rm 11

Grievance - 2PM – 4PM | Conf. Rm 12

International Programs - 2PM – 4PM Conf. Rm 14

Law & Revisions - 2PM – 3PM | Pavilion 11

Nominations - 2PM – 3PM | Pavilion 11

Sigma-Zeta Relations - 2PM – 3PM Pavilion 11

• PROFESSIONAL DEVELOPMENT WORKSHOPS 3:00PM – 4:00PM | Conf. Rms 7, 8, 9

• VIP HOLDING ROOM 5:30PM – 6:30PM | Pavilion 4

• OPENING CEREMONY 6:30PM – 9:00PM | Paradise Event CTR-S

• PRESIDENT’S RECEPTION 9:00PM – 11:00PM | Pavilion 9-11

• HOSPITALITY 10:00PM – 12:00AM | Pavilion 4

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THURSDAY, JULY 11TH THE POWER OF OUR PARTNERSHIPS

• DELEGATE VERIFICATION/VOTING TOOL DISTRIBUTION 6:00AM – 9:00AM | Pavilion Foyer

7:40am-8:15am Eastern 7:40am-8:15am Great Lakes 8:20am-8:40am Gulf Coast 8:20am-8:40am Southeastern 8:40am-9:00am Southern 8:40am-9:00am Southwestern 8:40am-9:00am Western• REGISTRATION 7:00AM – 5:00PM | Ballroom REG


• BREAKFAST WITH THE CANDIDATES 8:00AM – 10:00AM | Paradise Event CTR-N

• MISS PBS PAGEANT REHEARSALS 8:00AM – 4:00PM Paradise Event CTR-S

• PRODUCTION ROOM 9:00AM – 9:00PM | Conf. Rm 3

• SIGMA MARKETPLACE 9:00AM – 7:00PM Pavilions 1-3

• CHAPTER DISPLAYS 9:00AM – 5:00PM Exterior of Pavilions 4-6

• REGIONAL MEETINGS 10:00AM – 11:30AM Conf. Rms 7-13, Pavs 4, 6, 9-11

• LUNCH ON YOUR OWN 11:30AM – 1:00PM

• COLLEGIATE PIZZA LUNCHEON (COLLEGIANS ONLY) 11:30AM – 1:00PM | Pavilion 4

• LIFE MEMBERS LUNCHEON 11:30AM – 1:00PM Pavilion 6

• PLENARY SESSION I 1:30PM – 5:30PM | Paradise Event CTR-N

• INTERNATIONAL STEP SHOW COMPETITION PRACTICES 4:00PM – 6:00PM | Paradise Event CTR-S

• SIGMA EXECUTIVE LEADERSHIP COUNCIL RECEPTION 5:30PM – 6:30PM | Pavilion 4

• GENERAL BOARD MEETING (Special Meeting) 5:30PM – 6:30PM | Pavilion 6

• DINNER ON YOUR OWN 6:00PM – 7:00PM -

• DSC DINNER (DSC ONLY) 6:30PM – 8:00PM | Pavilion 4

• MISS INTERNATIONAL PHI BETA SIGMA PAGEANT 7:00PM – 8:30PM | Paradise Event CTR-S

• INTERNATIONAL STEP SHOW COMPETITION & PARTY 8:30PM – 11:00PM | Paradise Event CTR-S

• HOSPITALITY 10:00PM – 12:00AM | Pavilion 4

FRIDAY, JULY 12TH THE POWER OF OUR SERVICE


• DEBATE COMPETITION: FINAL 8:00AM – 9:00AM Pavilion 6

• INTERNATIONAL HQ OFFICE 8:00AM – 5:00PM Conf. Rm 1

• PRODUCTION ROOM 9:00AM – 9:00PM Conf. Rm 3

• SIGMA MARKETPLACE 10:00AM – 7:00PM | Pavilions 1-3

• OMEGA & REDEDICATION CEREMONIES 7:00AM – 8:00AM | Paradise Event CTR-N

• PBSFCU ANNUAL BREAKFAST MEETING 8:00AM – 9:00AM | Pavilion 4

• PLENARY SESSION II 9:00AM – 11:30AM | Paradise Event CTR-N

• INTERNATIONAL AWARDS LUNCHEON 12:00PM – 2:30PM | Paradise Event CTR-S

• ALAIN LEROY LOCKE HONORS CHAPTER INDUCTION 5:00PM – 6:00PM | Pavilion 6

• DISTINGUISHED SERVICE CHAPTER INDUCTION CEREMONY 6:00PM – 7:00PM | Pavilion 4

• GRAND ORCHID BALL 8:00PM – 1:00AM | Paradise Event CTR-S

SATURDAY, JULY 13TH BROTHERHOOD FIRST: THE POWER OF FELLOWSHIP


• PLENARY SESSION III 8:00AM – 12:00PM | Paradise Event CTR-N

• SIGMA MARKETPLACE 9:00AM – 6:00PM | Pavilions 1-3

• ENJOY LAS VEGAS!! 1:00PM – Until!!!

SUNDAY, JULY 14TH THE POWER WITHIN

• POST GENERAL BOARD MEETING 8:00AM – 9:30AM | Pavilion 6

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WORKSHOPS & SEMINARS

COLLEGIATE ADVISORS UNIVERSITYTUESDAY, JULY 9TH 8:00AM – 4:00PM

INTERNATIONAL PROGRAMS WORKSHOPSWEDNESDAY, JULY 10TH 11:00AM – 12:00PMWEDNESDAY, JULY 10TH 2:00PM – 4:00PM

• Understanding and Implementing: Bigger and Better Business

• Understanding and Implementing: Social Action

• Understanding and Implementing: Education

NATIONAL ORGANIZATION OF BLACK LAW ENFORCEMENT EXECUTIVES (NOBLE) WORKSHOPSWEDNESDAY, JULY 10TH 10:30AM – 12:00PMWEDNESDAY, JULY 10TH 2:00PM – 4:00PM

THE SIGMA EXECUTIVE LEADERSHIP COUNCIL WORKSHOPSWEDNESDAY, JULY 10TH 3:00PM – 4:00PM

THE WALTER M. CLARKE PROFESSIONAL & LEADERSHIP DEVELOPMENT INSTITUTETUESDAY, JULY 9TH EDUCATIONAL BLOCK 1 10:00AM – 10:50AMTUESDAY, JULY 9TH EDUCATIONAL BLOCK 2 11:00AM – 11:50AM

• UNPLUG, RECHARGE: HOW TO PRACTICE EFFECTIVE SELF-CARE (PERSONAL DEVELOPMENT) This session will provide Brothers with skills to help manage life’s stresses and increase positive mental health.

• THE BROTHERS’ GUIDE TO STAYING TITLE IX COMPLIANT (LEADERSHIP DEVELOPMENT) This session will provide Brothers an overview of Title IX and share best practices to help avoid incurring violations.

• NO BUSINESS LIKE CHAPTER BUSINESS (LEADERSHIP DEVELOPMENT) This session will provide Brothers with tips to help them manage their chapters more effectively.

• BUILDING YOUR BLUE PRINT: BALANCING LIFE, SIGMA, & FRATERNITY POLITICS (PERSONAL DEVELOPMENT) This session will provide Brothers with skills to help them navigate fraternity their involvement.

• Entrepreneurship 101: Tips to Start Your Business and Build a Legacy (Professional Development) This session will provide Brothers with tips to start their own business ventures.

• Do it for the Culture (for Service and Service for Humanity): A Guide to Implementing Programs in Our Communities (Leadership Development) This session will provide Brothers with best practices to help them plan programs that adequately address their communities’ needs.

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• WHAT’S NEXT? PREPARING FOR LIFE AFTER COLLEGE (PROFESSIONAL DEVELOPMENT) This session will provide Brothers with a guide to help them develop a college-exit plan.

• IT’S A PWI THING: BEING FRAT AT PREDOMINATELY WHITE INSTITUTIONS (LEADERSHIP DEVELOPMENT) This session will provide Brothers attending predominately White institutions with tips to navigate their environments.

TUESDAY, JULY 9TH EDUCATIONAL BLOCK 3 1:30PM – 3:00PMTUESDAY, JULY 9TH EDUCATIONAL BLOCK 4 3:30PM – 5:00PM

• INCLUSIVE WE: A GUIDE TO EFFECTIVE INTERCULTURAL COMMUNICATION (PERSONAL DEVELOPMENT) This session will provide Brothers with tips to facilitate productive conversations across different identities.

• DECIPHERING THE SIGMA CODE: UNDERSTANDING OUR FRATERNITY RITUALS (LEADERSHIP DEVELOPMENT) This session will provide Brothers a deeper looking into the symbolism of Phi Beta Sigma’s rituals.

• MAKE IT POP! DESIGNING YOUR PROFESSIONAL BRAND (PROFESSIONAL DEVELOPMENT) This session will provide Brothers with tips to develop their professional brand.

• SMALL TALK, BIG IMPACT: MASTERING THE ART OF NETWORKING (PROFESSIONAL DEVELOPMENT) This session will provide Brothers with best practices to increase their professional networking skills.

• STAY WOKE: A GUIDE TO EFFECTIVE COMMUNITY INVOLVEMENT (LEADERSHIP DEVELOPMENT) This session will provide Brothers with tips to effectively engage in social causes in their local communities.

• LET’S TALK ABOUT IT! TECHNIQUES TO DE-ESCALATE ANY CONFLICT (PERSONAL DEVELOPMENT) This session will provide Brothers with tips to help them effectively resolve interpersonal conflict.

• THE INVISIBLE ENEMY: FIGHTING APATHY AND RETAINING CHAPTER MEMBERS (LEADERSHIP DEVELOPMENT) This session will provide Brothers best practices to help them keep chapter members engaged and active.

• I’M NOT YOUR BOY: BEING A MAN OF COLOR IN THE WORKPLACE (PROFESSIONAL DEVELOPMENT) This session provides Brothers with tips to navigate the workplace as a man of color.

WORKSHOPS & SEMINARS

general information - alumni member

payment informationAmount to charge $_______________________

Please make check: q VISA q MASTERCARD q DISCOVER q AMERICAN EXPRESS

Cardholder Name: _________________________________________________________________________Billing Address: ___________________________________________________________________________

City: _____________________________________________________ State: _______ Zip: ______________

Credit Card # _____________________________________________ Exp. Date: _____________ CCV# ______

GENERAL INFORMATION - GUEST Name: ______________________________________________________________ Guest of Brother ____________________________

Address: _____________________________________________________________________________________________________

City: ________________________________________________________________ State: ___________ Zip: ___________________

Phone: _________________________________________________________ Please check: q Home q Mobile (cell) q Work

Email: ______________________________________________________________________________________________________

Sorority Affiliation (If Applicable): ____________________________________________________________________________________

CHECK ALL THAT APPLYq First Time Attendeeq DSC Memberq Alaine Leroy Locke Honors Chapterq Gold Life Memberq Sapphire Life Memberq Platinum Life Memberq Heritage Member (50+ Years in Membership)

JACKET SIZE (SIGMA BROTHERS ONLY)

SPECIAL NEEDS – ACCOMMODATIONq Hearing Impairedq I will have a motorized wheelchair

SPECIAL NEEDS – MEAL ACCOMMODATIONq Vegetarianq Gluten-Freeq Food Allergies (please list)

EMERGENCY CONTACTName: ______________________________________________________ Relationship: ___________________Phone: __________________________________ Email: ___________________________________________

Note:By signing, you are authorizing Phi Beta Sigma Fraternity, Inc. to charge the agreed amount listed to the credit card provided herein. You agree to pay for this purchase in accordance with the issuing bank cardholder agreement.

A 4% credit card processing fee will be added to your transaction.

* Preferred method of contacting during conference:

q TEXT q E-MAIL____________________________________________________________ ___________________ Authorized Signature Date

Name

Member #

Address

City, State, Zip

Cell Phone

E-mail

Chapter

Region

Job Title

Company

general information - collegiate memberName

Member #

Address

City, State, Zip

Cell Phone

E-mail

Chapter

Region

School

Major

q PRIMARY DELEGATE q ALTERNATE DELEGATE

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FEBRUARY 21, 2019 Last date to transfer a Conclave Registration

FEBRUARY 28, 2019 Regular registration rates end

MARCH 15, 2019 Last day to submit Alain Leroy Locke Honors Chapter Application to Regional Director

APRIL 1, 2019 • The post-marked date to receive a registration refund fee of $150

• After this date a ZERO refund

MAY 10, 2019 • Post-Marked date to submit Candidate Notification Form • Post-Marked date to submit Chapter Delegate Certification Form • Post-Marked date to submit Citation for Omega Ceremony • Post-Marked date to submit Graduating Senior Recognition Form • Post-Marked date to submit Milestone Information Form • Post-Marked date to submit Application for Collegiate Chapter Highest GPA Average Award • Post-Marked date to submit Emmitt Smith Athletic Achievement Award Application • Post-Marked date to submit International Constitution Change Request Form • Post-Marked date to submit Resolution Form • Post-Marked date to submit Grievances

MAY 15, 2019 Final date for International Headquarters to receive from Regional Directors Alain Leroy Locke Honors Applications.

MAY 24, 2019 • Applications, Entry Fee and photos for Miss International Phi Beta Sigma due

• Souvenir Journal Advertisements due for Miss International Phi Beta Sigma Contestants

MAY 26, 2019 Deadline for regions to submit Distinguished Service Chapter Packets to International Headquarters

MAY 31, 2019 • Final date Team Rosters for 3 On 3 Basketball Tournament must be received by International Director of Collegiate Affairs

• Final date to submit International Step Show Entry Form to International Headquarters

JUNE 1, 2019 Cut-off post-mark for all mail-in registrations

JUNE 2, 2019 Final date for Souvenir Journal Advertisements

JUNE 9, 2019 Late registration rates end

JUNE 10, 2019 Deadline date for determine official Chapter Voting Strength

JUNE 15, 2019 Final date to submit Oratorical & Debate Competition Entry Forms to Regional Directors

JULY 8, 2019 Miss International Phi Beta Sigma Contestants check-in by 5:00PM

JULY 11, 2019 Mandatory meeting for International Step Show Competition participants at 9:00AM

KEY DEADLINE DATES TO REMEMBER

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CHAPTER DELEGATE CERTIFICATION FORMJULY 18–23, 2017

DETROIT MARRIOTTAT THE RENAISSANCE CENTER

CONCLAVE 2017DETROIT, MICHIGAN

JULY 18–23, 2017DETROIT MARRIOTT

AT THE RENAISSANCE CENTER

FORM MUST BE POSTMARKED BY: MAY 26, 2017. RETURN COMPLETED FORM TO:Phi Beta Sigma Fraternity, Inc. | Corporate Headquarters145 Kennedy Street, NW | Washington, DC 20011-5294

(Retain a copy for chapter files)

CHAPTER DELEGATE CERTIFICATION FORM

DELEGATE INFORMATION

PRESIDENT/TREASURER INFORMATION

NOTE: Your delegate and your alternate must be financial in order to participate in the conference and vote on behalf ofyour chapter. Likewise, your chapter tax must be paid in order for your chapter to have any represenation. FAILURE IN ANY OF THESE REQUIREMENTS WILL RESULT IN THE REFUSAL TO SEAT YOUR DELEGATE AND/OR ALTERNATE ON THE CONFERENCE FLOOR.

ADDITIONAL COMMENTS

DO NOT WRITE BELOW THE DOTTED LINE

Financial Non-Financial

DELEGATE State

ALTERNATE Chapter

CHAPTER TAX # of Financial Members

DATE RECEIVED BY

CONFIRMED BY

Chapter StatePrimary Delegate Member #Phone E-mailAlternate Delegate Member #Phone E-mail

Chapter President Member #

Chapter President’s E-mail

Chapter Treasurer Member #

Chapter Treasurer’s E-mail








CHAPTER DELEGATE CERTIFICATION FORM

DELEGATE INFORMATION

PRESIDENT/TREASURER INFORMATION

NOTE: Your delegate and your alternate must be financial in order to participate in the conference and vote on behalf ofyour chapter. Likewise, your chapter tax must be paid in order for your chapter to have any represenation. FAILURE IN ANY OF THESE REQUIREMENTS WILL RESULT IN THE REFUSAL TO SEAT YOUR DELEGATE AND/OR ALTERNATE ON THE CONFERENCE FLOOR.

ADDITIONAL COMMENTS

DO NOT WRITE BELOW THE DOTTED LINE

Financial Non-Financial

DELEGATE State

ALTERNATE Chapter

CHAPTER TAX # of Financial Members

DATE RECEIVED BY

CONFIRMED BY

Chapter StatePrimary Delegate Member #Phone E-mailAlternate Delegate Member #Phone E-mail

Chapter President Member #

Chapter President’s E-mail

Chapter Treasurer Member #

Chapter Treasurer’s E-mail

FORM MUST BE POSTMARKED BY: MAY 10, 2019. RETURN COMPLETED FORM TO:

Phi Beta Sigma Fraternity, Inc. | Corporate Headquarters | 145 Kennedy Street, NW | Washington, DC 20011-5294

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CANDIDATE NOTIFICATION FORMCONCLAVE 2017

DETROIT, MICHIGANJULY 18–23, 2017




OVERVIEW This form is designed to provide the National Nominating Committee infomation about candidates for International Office. This informatin will provide the Committee the opportutiy to review resumes, program objectives and schedule interviews. This form will also be given to the moderator of the CANDIDATES FORM. Please attach a copy of your resume.

NOTE: The Nominating Committee will notify you of the date and time of your interview. Please plan yourconference participation accordingly. All candidates must have paid all financial fees and assessments to the Fraternity and their respective Chapters

The elected officers are:• International President• International First Vice-President• International Second Vice-President• International Treasurer• International Director of Bigger and Better Business• International Director of Collegiate Affairs

• International Director of Education• International DIrector of Social Action• International General Counsel• Collegiate Member-at-Large (Two positions)

Refer to your International Constitution regarding the function of each officer.

CANDIDATE NOTIFICATION FORM

GENERAL INFORMATION

ADDITIONAL COMMENTS

Last Name First Name MI

Chapter Region

Address

City/State/Zip E-mail

Phone Day ( ) Evening ( ) Fax ( )

Current Chapter Member #

I am seeking the office of:

Print Name Signature Date



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INTERNATIONAL CONSTITUTION CHANGE REQUEST FORM

CONCLAVE 2017 DETROIT, MICHIGAN




I/We, _______________________________________________________ , of the _____________________________Region of Phi Beta Sigma Fraternity, Inc. wish to amend the International Constitution and By-Laws by

SELECT ONE PER FORM

Deleting existing paragraph with the subsequent necessary renumbering

Substituting an already existing paragraph with an entirely new paragraph

Present Wording in CONSTITUTION or ;Article , ;Section,

Paragraph ____________; Subsection _____________ states the following:

INTERNATIONAL CONSTITUTIONCHANGE REQUEST FORM

PAGE 1 OF 2(Continue on back)






SELECT ONE PER FORM









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INTERNATIONAL CONSTITUTION CHANGE REQUEST FORM










Inserting “certain” words in a “specific” place within the “existing” text

Deleting “certain” words in a “specific” place within the “existing” text

Deleting “certain” words in a “specific” place within the “existing” text and in place inserting “certain new words”



STATED PROPOSED WORDING

INDICATE WHY AMENDMENT IS NECESSARY

INTERNATIONAL CONSTITUTIONCHANGE REQUEST FORM(Retain a copy for chapter files)

Requestor’s Name

Requestor’s E-mail

Chapter President

Member #

PAGE 2 OF 2
















Requestor’s Name


Chapter President

Member #

PAGE 2 OF 2

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RESOLUTION FORM






RESOLUTION FORM

WHEREAS,

AND WHEREAS,

AND WHEREAS,

AND WHEREAS,

THEREFORE BE IT RESOLVED,

CHAP

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17FORM MUST BE POSTMARKED BY: MAY 21, 2017. RETURN COMPLETED FORM TO:

Phi Beta Sigma Fraternity, Inc. | Corporate Headquarters145 Kennedy Street, NW | Washington, DC 20011-5294

Chapter

Chapter President or Initiating Brother

Date

Member #




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RESOLUTION FORM






RESOLUTION FORM

WHEREAS,

AND WHEREAS,

AND WHEREAS,

AND WHEREAS,


CHAP

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Chapter


Date

Member #




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RESOLUTION FORM






RESOLUTION FORM

WHEREAS,

AND WHEREAS,

AND WHEREAS,

AND WHEREAS,


CHAP

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Chapter


Date

Member #




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SOUVENIR JOURNAL ADVERTISING AGREEMENT

THE DEADLINE FOR ALL ADS AND PAYMENTS IS JUNE 2, 2019






ADVERTISING AGREEMENTPRINT ONLY

ORGANIZATION NAME __________________________________________________________________________

ADDRESS _______________________________________________________________________________________

CITY ______________________________________ STATE ____________________ ZIP_____________________

CONTACT PERSON ________________________________________ TITLE _______________________________

EMAIL ADDRESS ________________________________________________________________________________I agree to be included as an advertiser/sponsor in the Phi Beta Sigma Fraternity, Inc. Conclave Journal

The Publisher reserves the right to refuse any advertisement or editorial deemed inappropriate. ALL RATES ARE NET TO THE ORGANIZATION. NO CANCELLATIONS. Payment in Full is required to RESERVE SPACE.

Payment options by credit card or check:Credit Card: VISA MC AMEX DISCOVER

Card# ___________________________________________ Expiration Date _______________________

The COMPANY REPRESENTATIVE agrees He or She has the authority to execute this agreement on behalf of the COMPANY and is bound by the terms of this agreement.

TOTAL AMOUNT DUE: $ __________

Signed Organizational Representative _____________________________________________________________

Phi Beta Sigma Fraternity Agent __________________________________________________________________

Special Placement: Guaranteed placements are available at a 10% premium charge.

Check/Money Draft:Make checks payable to: Phi Beta Sigma-ConclaveMail: Phi Beta Sigma Fraternity, Inc., Attn: Carter D. Womack, 145 Kennedy Street, NW, Washington, DC 20011, Phone: (202) 726-5434 Fax: (202) 882-1681

THE DEADLINE FOR ALL ADS

AND PAYMENTS IS JUNE 2, 2017

ADVERTISING RATES

Full Page Color (7” width x 10” depth) $200Full Page B/W: (7” width x 10” depth) $125Half Page Color (7” width x 5” depth) $150Half Page B/W: (7” width x 5” depth) $90Quarter Page Color: (3.5” width x 5” depth) $100Quarter Page B/W: (3.5” width x 5” depth) $75

Total Advertising $ __________________

REGI

STRA

TION

FORM

GENERAL INFORMATION - Alumni MemberNameMember #AddressCity, State, ZipCell PhoneE-mailChapterRegionJob TitleCompany

CHECK ALL THAT APPLY

SPECIAL NEEDS - ACCOMMODATION

SPECIAL NEEDS - MEAL ACCOMMODATION EMERGENCY CONTACT

PAYMENT INFORMATION

GENERAL INFORMATION - Collegiate MemberNameMember #AddressCity, State, ZipCell PhoneE-mailChapterSchoolRegionMajor

First Time Attendee DSC Member Alaine Leroy Locke Honors Chapter Heritage Member (50+ years in membership)

Gold Life Member Sapphire Life Member Platinum Life Member Register for Chapter Advisor Certification

Hearing Impaired I will have a motorized wheelchair

Vegetarian Gluten-free Food Allergies (please list):_______________________________

Name: Relationship:

PhoneEmail:

Payment Method Please check: Check Money Order Cashier’s Check Credit Card

Amount Paid $______________ Please make check payable to: PHI BETA SIGMA FRATERNITY, INC.

(PRINT ONLY)

Cardholder Name: ________________________________________________________________________________Billing Address: __________________________________________________________________________________City: _________________________________________________________________________________________CREDIT CARD TYPE Please check VISA MASTERCARD DISCOVER AMERICAN EXPRESSCredit Card# ____________________________________________________________________________________EXPIRATION DATE ________________________________________________________________________________Amount to charge $_______________ *A 4% credit card processing fee will be added to your transaction.

I authorize Phi Beta Sigma Fraternity, Inc. to charge the agreed amount listed above to my credit card provided herein. I agree that I will pay for this purchase with the issuingbank cardholder agreement.

Authorized Signature _____________________________________________________ Date _____________________* Preferred method of contact during conference: Text E-mail

CONCLAVE 2017 | ”A FAMILY REUNION”JULY 18–23 2017 | Detroit Marriott at the Renaissance Center | Detroit, Michigan

Small Medium Large X-Large

2X-Large 3X-Large 4X-Large 5X-Large

T-SHIRT SIZE

EARLY DOVE RATEAUG 11, 2016–OCT 31, 2016• $400 Alumni• $250 Collegiate• $275 DSC

REGULAR RATE NOV 1, 2016–FEB 28, 2017• $550 Alumni• $350 Collegiate• $275 DSC

LATE REGISTRATIONMAR 1, 2017–MAY 31, 2017• $625 Alumni• $475 Collegiate

NO ON-SITE REGISTRATION

REGISTRATION RATES

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CITATION FOR THE OMEGA CEREMONY








CITATION FOR THE OMEGA CHAPTER

IN HONOR OF

SUBMITTED BY

BELOVED FAMILY MEMBER

Brother State

Cause of Death Date of Passing

Place of Birth Date of Birth

Current Chapter Initiating Chapter

Next of Kin Relationship

Address

City/State/Zip


Address

City/State/Zip

E-mail







IN HONOR OF

SUBMITTED BY


Brother State





Address

City/State/Zip


Address

City/State/Zip

E-mail







IN HONOR OF

SUBMITTED BY


Brother State





Address

City/State/Zip


Address

City/State/Zip

E-mail







IN HONOR OF

SUBMITTED BY


Brother State





Address

City/State/Zip


Address

City/State/Zip

E-mail

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GRADUATING SENIOR RECOGNITION FORM








GENERAL

GRADUATING SENIORS NOTE: Include any Brother who has graduated since the last International Conclave (July 2015)

Chapter State

School Name

Brother

Address City/State/Zip

E-mail

Degree/Department Major/Minor

Brother


E-mail


Brother


E-mail


Brother


E-mail







GENERAL

GRADUATING SENIORS NOTE: Include any Brother who has graduated since the last International Conclave (July 2015)

Chapter State

School Name

Brother


E-mail


Brother


E-mail


Brother


E-mail


Brother


E-mail


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MILESTONE INFORMATION FORM









GENERAL INFORMATION

Any Brother who celebrates The Anniversary of 25, 50 or 75 Years of Service in the fraternity in theyear 2017 should complete this form.


Chapter Initiated Initiation Date


Address

City/State/Zip


Present Occupation








GENERAL INFORMATION





Address

City/State/Zip


Present Occupation








GENERAL INFORMATION





Address

City/State/Zip


Present Occupation


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COLLEGIATE CHAPTER – HIGHEST GRADE POINT AVERAGE AWARD










APPLICATION FOR THE COLLEGIATE CHAPTER HIGHEST GRADE POINT AVERAGE AWARDDate (Office use only)

Please type all information. The essay should be thoughtfully and clearly written, but succinct. The application will be rated on appearance, verifiability of information, clarity, and evidence of achievements. Incomplete applications will not be accepted.

COLLEGE/UNIVERSITY AND CHAPTER INFORMATION

CHAPTER HONORS/ AWARDS

College/University

Chapter Name

Chapter President Email

Chapter President Telephone Contact ( )

Chapter Advisor Chapter Advisor’s Email

Name of Sponsoring Alumni Chpater

MEMBERSHIP INFORMATION

Name: Member # GPA:

Name: Member # GPA:

Name: Member # GPA:

Name: Member # GPA:

Name: Member # GPA:

Name: Member # GPA:

Name: Member # GPA:

Note: Attach additional sheets if necessary.

Official Transcript for each brother is required (Certified by Registrar) verifying G.P.A. and Classification

**All applicants must be a financial member of Phi Beta Sigma Fraternity with their local collegiate chapter and currently enrolled as an undergraduate student at the named college/university above.All courses listed on member’s transcripts shall be approved baccalaureate curriculum by the state’s Board of Regents/Trustees. Only four and five year baccalaureate programs are acceptable.








APPLICATION FOR THE COLLEGIATE CHAPTER HIGHEST GRADE POINT AVERAGE AWARDDate(Office use only)

Please type all information. The essay should be thoughtfully and clearly written, but succinct. The application will be rated onappearance, verifiability of information, clarity, and evidence of achievements. Incomplete applications will not be accepted.

COLLEGE/UNIVERSITY AND CHAPTER INFORMATION

CHAPTER HONORS/ AWARDS

College/University

Chapter Name

Chapter President Email

Chapter President Telephone Contact ( )

Chapter Advisor Chapter Advisor’s Email

Name of Sponsoring Alumni Chpater

MEMBERSHIP INFORMATION

Name: Member # GPA:

Name: Member # GPA:

Name: Member # GPA:

Name: Member # GPA:

Name: Member # GPA:

Name: Member # GPA:

Name: Member # GPA:

Note: Attach additional sheets if necessary.

Official Transcript for each brother is required (Certified by Registrar) verifying G.P.A. and Classification

**All applicants must be a financial member of Phi Beta Sigma Fraternity with their local collegiate chapter and currently enrolled as an undergraduate student at the named college/university above. All courses listed on member’s transcripts shall be approved baccalaureate curriculum by the state’s Board of Regents/Trustees. Only four and five year baccalaureate programs are acceptable.

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EMMITT SMITH ATHLETIC ACHIEVEMENT AWARD








EMMITT SMITH ATHLETICACHIEVEMENT AWARD APPLICATION

Date(Office use only)

Please type all information. The essay should be thoughtfully and clearly written, but succinct. The application will be rated on appearance, verfiability of information, clarity, and evidence of achievements. Incomplete applications will not be considered.

PERSONAL INFORMATION

SCHOOL / PROFESSIONAL INFORMATION

FRATERNAL INFORMATION

(c) Resume(d) List involvement with National Programs and Special Events(e) Essay including career ambitions, goals, and explainwhy you should be awarded this special recognition

Name: Member #

School Address: Permanent Address:

City: State: Zip:

E-mail Address:

College/University: Region:

G.P.A. Major/Minor: Classification:

Sport/Campus/Community Activities: (Include: All American Status if Applicable, Lettered, Leadership Positions, honors, and awards) Please use additional sheets if necessary)

APPLICATION REQUIREMENTS(a) Official Transcript or letter (Certified by Registrar)

verifying G.P.A. and Classification*(b)Two (2) letters of recommendation**

(1) Head Coach or Athletic Director(College Letterhead)

(2) Professor of Academic Advisor (Letterhead)

*All applicants must be a financial member of Phi Beta Sigma Fraternity and currently enrolled as an undergraduate (5 year programs acceptable) or in a graduate/professional program with current athletic eligibility. Minium G.P.A. 2.5/4.0 equivalent

** All Brothers can provide an additonal letter of recommendation from a chapter advisor or Alumni Chapter

Chapter

Fraternal Activities (Include offices held, honors, awards)






EMMITT SMITH ATHLETICACHIEVEMENT AWARD APPLICATION

Date(Office use only)

Please type all information. The essay should be thoughtfully and clearly written, but succinct. The application will be rated on appearance, verfiability of information, clarity, and evidence of achievements. Incomplete applications will not be considered.




(c) Resume(d) List involvement with National Programs and Special Events(e) Essay including career ambitions, goals, and explainwhy you should be awarded this special recognition

Name: Member #

School Address: Permanent Address:

City: State: Zip:

E-mail Address:

College/University: Region:

G.P.A. Major/Minor: Classification:

Sport/Campus/Community Activities: (Include: All American Status if Applicable, Lettered, Leadership Positions, honors, and awards) Please use additional sheets if necessary)

APPLICATION REQUIREMENTS(a) Official Transcript or letter (Certified by Registrar)

verifying G.P.A. and Classification*(b)Two (2) letters of recommendation**

(1) Head Coach or Athletic Director(College Letterhead)

(2) Professor of Academic Advisor (Letterhead)

*All applicants must be a financial member of Phi Beta Sigma Fraternity and currently enrolled as an undergraduate (5 year programs acceptable) or in a graduate/professional program with current athletic eligibility. Minium G.P.A. 2.5/4.0 equivalent

** All Brothers can provide an additonal letter of recommendation from a chapter advisor or Alumni Chapter

Chapter

Fraternal Activities (Include offices held, honors, awards)

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THE ALAIN LEROY LOCKE SCHOLAR HONORS CHAPTER



PURPOSEThe purpose of the Alain Leroy Locke Scholar Honors Chapter is to recognize our scholastically high achiev-ing Collegiate Brothers. This Chapter will help fulfill its purpose through the encouragement of high academicachievement. It will also serve as the highest distinction a Collegiate Brother can obtain during their collegiateyears.

Scholarship is one of the high ideals of our illustrious organization, and as such it is imperative that we pro-mote this ideal among our collegiate members.

POLICYRequirements for Membership• To be eligible, a financial collegiate Brother must have a minimum GPA of 3.5 (with a minimum of 80credit hours), and have been in the Fraternity at least two full semesters, prior to application submission.

Application Process• The open period to submit applications will be from January 15th to March 15th of each conclave year. No

application will be accepted if not postmarked between the stated dates stated for open period.

• The applicant must be approved and voted on by his chapter prior to his application. His completed applica-tion must be forwarded to their Regional Director for Board approval including the following materials:

- Completed application with letter from chapter President stated the Brother is being nominated byhis chapter and meet all qualifications.

- Letter of Intent from the applicant (a 1-3 page letter which addresses how important academicexcellence is to the applicant.)

- An official transcript must be sent directly from the university to the Regional Director showing acumulative grade point average.

- An updated resume to be sent to Regional Director with package.- Three letters of reference (one from campus staff or faculty, one from the nearest alumni chapter

member or advising alumni chapter, and one from a citizen in the community (must be a non-Sigmaand not a family member) to be sent to Regional Director with package.

• Upon approval of the region board or regional conference, the applicant’s package will be submitted directlyto national office to be held for the Alain Leroy Locke Scholar Honors Chapter chairman. Regional Directorsmust have all application with package information postmarked and forwarded to the national office on orbefore May 15th.

• Regional Directors must verify applicant’s information is accurate and verifiable.

• All Alain Leroy Locke Scholar Honors Chapter committee members will receive from the national office acopy of the complete package of each applicant which has been approved by the Region on or before June15th. Each Alain Leroy Locke Scholar Honors Chapter committee member will review and study forConclave meeting.

POLICIES AND PROCEDURES

The Alain Leroy Locke ScholarHonors Chapter ApplicationCONCLAVE 2017

DETROIT, MICHIGANJULY 18–23, 2017




SELECT ONE PER FORM







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THE ALAIN LEROY LOCKE SCHOLAR HONORS CHAPTER



DATE: ______________________________(OFFICE USE ONLY)

Please type all information. The essay should be thoughtfully and clearly written, but succinct. The application will be ratedon appearance, verifiability of information, clarity, and evidence of achievements. An incomplete application will not beaccepted.

Name: ________________________________________________________________________ Member #: ______________

School Address: ____________________________________ Permanent Address: ________________________________

City: ____________________________________________________ State: _________ Zip: __________________________

E-Mail: ________________________________________________________________________________________________

APPLICATION REQUIREMENTS


FORM MUST BE POSTMARKEDBY: MAY 24, 2019Return Form To: Phi Beta Sigma Fraternity, Inc.145 Kennedy Street, NWWashington, DC 20011-5294

College/University: ________________________________________________________ Region: ______________________

G.P.A.: _________ Major/Minor: _____________________________________________ Classification: ________________

Campus/Community Activities: (Include: offices held, honor, and awards) Please use additional sheets if necessary.

_______________________________________________________________________________________________________________________________________


Chapter: ________________________________________________________

Fraternal Activities: (Include: offices held, honor, and awards) Please use additional sheets if necessary.

_______________________________________________________________________________________________________________________________________

* All applicants must be a financial member of Phi Beta Sigma Fraternity, Inc. and currently enrolled as an undergraduate. Minimum G.P.A. 3.0/4.0 orequivalent.

** Institutional recommendations can come from a teacher/professor or an academic advisor.

A. Official Transcript of letter (Certified by Registrar) verifying GPA andClassification*

B. Two (2) letter or recommendation** (1) Personal source (2) Institutional source (college letterhead)

C. Resumé

D. List any scholarship(s) received and other academic awardsE. List involvement with national programs and special eventsF. Essay including career ambitions/goals and an explanation of why you

should be selected into the Alain Leroy Locke Honors ChapterG. Photograph (Headshot)


The Alain Leroy Locke ScholarHonors Chapter Application
















Requestor’s Name


Chapter President

Member #

PAGE 2 OF 2

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THE GUILBERT A. DAILEY ORATORICAL & DEBATE COMPETITION

FORM MUST BE POSTMARKED BY: JUNE 15, 2019. RETURN COMPLETED FORM TO:

Phi Beta Sigma Fraternity, Inc. | Corporate Headquarters | 145 Kennedy Street, NW | Washington, DC 20011-5294GUILBERT A. DAILEYOratorical & Debate Competition Packet

Brother Dr. Guilbert A. Dailey, Professor Emeritus of Speech and Theatre, retired from Coppin State Collegein 1996 after more than 30 years of service to the College. He joined the Coppin State College faculty in 1962,as an Assistant Professor of English and Speech and as Director of Theater.

Around 1968, Coppin State Teachers’ College began its transition into a four year liberal arts institution; thus,new majors were developed. When the English major was instituted, Dailey developed new courses in litera-ture, speech and drama, including Shakespeare and Advanced English Grammar. He was a Shakespearianscholar. In 1973, he became chairman of the newly established Speech Theatre Department, and the speech,drama and productions courses, originally offered through the English Department, were moved into the newdepartment. Today, students can pursue the Speech Theatre concentration as a minor and Urban TheatreManagement major.

Dr. Dailey is a Past Director of the Eastern Region, past Editor in Chief of The Crescent Magazine, Past Inter-national Director of Education and a member of the Distinguished Service Chapter. Dr. Dailey took pride inbeing a part of the 100 Black Men of Maryland and the Connecting Links. It was through these public servicearms that he funneled his undaunted service to youth and to the community. For several years he chaired theWilliam Dorsey Scholarship Fund, directing scholarships to predominantly black colleges of Maryland.

Guilbert A. Dailey served Coppin State College for thirty-three years. Throughout his entire career, he had areciprocal learning relationship with his students. He believed that every good teacher can and does learnsomething from his students. He has always placed his students first.

Their growth in learning and their ability to think more profoundly and progressively were his chief concern.He set and modeled extremely high standards for his students and never allowed them to settle for medioc-rity.

In 1996 he retired and as a tribute, he was requested to deliver the Commencement Address. Two years later,in 1998, Dr. Dailey was bestowed another great honor. He was conferred Professor Emeritus for his outstand-ing service and contribution to Coppin State College, its faculty, and its students. Dr. Dailey was the firstfaculty member at Coppin to be bestowed this status.

Dr. Guilbert Alfred Dailey died in 1999. He had shared a beautiful marriage with Dr. Thelma Thomas Daley,past National President of Delta Sigma Theta Sorority, Inc. They greatly complemented each other. Dr. ThelmaDailey, former Coordinator of Guidance and Counseling for Baltimore County Public Schools, is a consummateeducator. She has a continued history of community and public service. Her leadership skills have beenacknowledged by a number of professional and public service organizations. As a couple, they gave freely oftheir time to local, national and international community endeavors.1

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Participants must adhere to the following rules for the topic presented:• Each participant will have five to seven minutes to address the given topic• No props are allowed• Each participant must present a perspective supported with relevant reasons and/or examples• Participants must demonstrate knowledge of current issues to validate perspectives• Participants must be able to organize thoughts in a cohesive and fluid manner

NATIONAL ORATORICAL CONTEST - ORATORICAL RULES

Phi Beta Sigma Fraternity partners with the National Center for Policy Analysis Project and Debate Central toprovide our debaters with the most up-to-date resources. This partnership will allow debaters to reviewarticles, research debate tactics and properly prepare for an informed intelligent dialogue. Each region willsponsor a two-member team to compete in the National Debate Contest. Please follow the steps below,which will guide you to key information on the debate competition.

Step 1: Refer to the following website http://www.debate-central.orgStep 2: Click the Research Topics link (You should see the topic under the Cross Examination section)Step 3: Review the Research Topic link for a variety of resources, which can be used for your debate. Espe-

cially take note of the Glossary Terms, which will strengthen your vocabulary.Step 4: Click on the Learn Debate link and scroll down to Understand Cross Examination DebateStep 5: Click on Understand Cross Examination Debate and then scroll down to Outline of CX DebateStep 6: Click on Outline of CX Debate and review the debate outline structure. The debate will encompass

60 minutes. Teams must prepare for both the affirmative and negative arguments.Step 7: Once you have reviewed the debate format return to the Understand Cross Examination Debate

page and click on The Code of the Debater: Introduction to the Way of Reason. This should beextremely helpful in understanding the intricacies of debating.

Step 8: Your team preparation for the debates should include use of resources on the Debate Central website; however, you may use others as well. Be sure to also review the Evidence link to gain valuable insightand details.

NATIONAL DEBATE CONTEST TOPIC AND FORMAT

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Winner Medal with Ribbon $1,000Second Place Medal with Ribbon, Certificate $500Third Place Medal with Ribbon, Certificate $250

GUILBERT A. DAILEY ORATORICAL CONTEST

Winner Medal with Ribbon $2,000 ($1,000 per team member)Second Place Medal with Ribbon, Certificate $1,000 ($500 per team member)Third Place Medal with Ribbon, Certificate $500 ($250 per team member)

GUILBERT A. DAILEY DEBATE COMPETITION

DEBATE TOPIC:Since the 1990s, schools have implemented a zero tolerance policy in an attempt to address challenges inthe school setting. However, research has indicated that these policies disproportionately affect students ofcolor, creating a “school to prison pipeline.”

DEBATE QUESTION:Do zero tolerance policies in school work? If so, do the benefits outweigh the costs to students of color?

ORATORICAL TOPIC:Background:Studies have shown that a college graduate will make over 1 million dollars more in salary compared to some-one with a high school degree over the course of their lifetime. However, the decrease in government fundingis making the path to college more of a challenge than in the past.

Question:Is a traditional four-year college degree still the best path to employment and economic security for males ofcolor in America?

CONCLAVE 2019 ORATORICAL & DEBATE TOPICS

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(PRINT ONLY)

DATE: _______________________________________

NAME ______________________________________

MEMBER # __________________________________

ADDRESS ___________________________________

CITY ________________________________________

STATE ___________________ ZIP ________________

E-MAIL ______________________________________

PHONE ______________________________________

CHAPTER ___________________________________

REGION _____________________________________

(PRINT ONLY)

DATE: _______________________________________

NAME _______________________________________

MEMBER # ___________________________

NAME ______________________________________

MEMBER # ___________________________

CHAPTER ___________________________________

REGION _____________________________________

CONTACT PERSON ___________________________

PHONE ______________________________________

E-MAIL ______________________________________

ENTRY FORM

ORATORICAL CONTEST DEBATE COMPETITION

KEY INFORMATION

DEADLINE FOR ENTRY FORM: JUNE 15, 2019

SUBMIT ENTRY FORM TO YOUR RESPECTIVE REGIONAL DIRECTOR:

EASTERN Bro. Devon Henry [email protected]

GREAT LAKES Bro. David A. Turner [email protected]

GULF COAST Bro. Edwin K. Miles [email protected]

SOUTHEASTERN Bro. Dr. Lawrence Rouse [email protected]

SOUTHERN Bro. Roy Edmonds [email protected]

SOUTHWESTERN Bro. Mike Murry [email protected]

WESTERN Bro. Mark Armstrong [email protected]

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THE INTERNATIONAL STEP SHOW COMPETITION


Phi Beta Sigma Fraternity, Inc. | Corporate Headquarters | 145 Kennedy Street, NW | Washington, DC 20011-5294INTERNATIONAL STEPSHOW

Competition Packet

The Conclave 2019 International Step Show Competition will consist of representatives fromeach of the seven regions. The representatives will compete for the Conclave 2019 InternationalStep Show Competition Championship title. The competition will be held on Thursday, July 11,2019. To ensure that the event is a success, the following are guidelines for competing.

1. A registration form must be sent via email or hard copy, mailed to the internationalheadquarters no later than May 31, 2019. The goal is that each region send theirrespective Regional Step Show Champions to compete. However, for those regionsnot holding a step show compeition this year, multi-chapter teams will be permittedto compete if each member is financial as prescribed in the constitution.

a. Emailed preferred: send to [email protected] [email protected]

2. There is a mandatory meeting on July 11, 2019 at 9:00am. A representative fromyour chapter MUST be present at this meeting. There will be a scheduled practice/run-through for the show.

3. Each team is allowed two stage managers to assist with props and music. Allmembers, including stage managers, must be registered and guest pay entrance fee.Failure to follow this rule will result in immediate disqualification.

4. A package will be distributed to each chapter/team consisting (1) the rules of thecontest, and (2) judges rating form.

PRIZE WINNINGS• $2000 1st place• $1000 2nd Place• $500 3rd Place

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Phi Beta Sigma Fraternity, Inc. | Corporate Headquarters | 145 Kennedy Street, NW | Washington, DC 20011-5294INTERNATIONAL STEPSHOWCompetition Packet

1. The use of profanity and sexually explicit material will result in deductions. The judges will make decisionsas to what constitutes profanity or sexually explicit material. Deduction decisions will be made at thediscretion of the judges.

2. Each step team will have a minimum of 5 people and a total of 15 minutes to perform, including introductionand exit. The clock starts when the first member steps in full view of the judges in synchronous with themusic and vocal elements.

3. Five points will be deducted for teams over 15 minutes.

4. The highest score wins the competition.

5. All music must be sent to [email protected] no later than June 15, 2019. A person may beassigned to instruct the sound person during the performance. The DJ is not responsible for any musicthat is not properly recorded or played at specific segments/sequences.

6. No pyrotechnic or weapons will be allowed. Any special equipment request should be specified to theInternational Conclave 2019 Step Show Committee Chair.

7. All teams (including stage managers) must consist of recognized financial members of the Fraternity asprescribed in the constitution and bylaws.

8. In the event of a tie, each team will face-off together on stage with a pre-rehearsed stroll performancethat is not to exceed five (5) minutes that will be judged on three criteria:

• Enthusiasm• Creativity• Synchronization

9. Any team that does not comply with the aforementioned rules and regulations will receive a deduction inscores and/or be disqualified.

10. Each team must sign a performance waiver. If the waiver is not signed, the team will not be allowed toparticipate.

STEPSHOW RULES

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Step Teams will be allowed 15-minutes on stage to achieve a maximum of ten (10) points per criteria and amaximum of one-hundred (100) points in total. The crowd engagement criteria will consist of a live poll fromthe audience that will take place at the end of the seventh performance.

CRITERIA POINTSEnthusiasm 10Originality/Creativity 10Vocal Clarity and Projection 10Costume 10Traditional Step 10Complexity 10Precision 10Crowd Engagement 10Showmanship 10Overall Performance 10

TOTAL: 100

Time: ___________________ Team Name: __________________________________________________

CRITERIA POINTS (Circle One)

EnthusiasmIs the team excited? Facial expressions present,in character and energized for the show?

Originality/CreativityAre formations movements new and non-repetitive?Innovative and enticing theme, music, and/or media?

Vocal Clarity and ProjectionCan the team be heard throughout the area?

CostumeAre the costumes tailored, clean, and team members’outfits matching? Do they hold together throughout theshow?

JUDGING CRITERIA

JUDGING SHEET

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INTERNATIONAL STEPSHOWCompetition Packet

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CRITERIA POINTS (Circle One)

Traditional StepDoes the team make reference to the history of theorganization?

ComplexityIs the routine difficult? Is the audience entertained/standing on edge for more? There is no repetition.

PrecisionDoes the team move as one solid and fluid unit?

Crowd EngagementAt the end of the seventh performance, a live poll,noise response of the seven teams will take place.(See Crowd Engagement Criteria below for pointdistribution.)

ShowmanshipDoes each performer face the crowd whencommanding the attention of the audience?

Overall PerformanceYour overall assessment of the team’s performance.

SUBTOTAL: ____________

Deductions:• Profanity? 5• Over time limit? 5• Demeaning of Greeks or women? 5

TOTAL DEDUCTIONS:_____________

TOTAL (Subtotal minus Deductions): ______________

Crowd Engagement CriteriaBased on the noise given by the crowd via live poll, judges should assign the points to the correspondingrecipient starting with most votes receiving ten (10) points:

1. 10 Points2. 9 Points3. 9 Points4. 7 Points5. 6 Points6. 5 Points7. 4 Points

JUDGING SHEET, continued

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(PRINT ONLY)

DATE: _______________________________________ NUMBER OF PARTICIPANTS ____________________

TEAM / CHAPTER NAME ________________________________________________________________________

Primary Contact __________________________________ Member # ___________ Phone __________________

Secondary Contact ________________________________ Member # ___________ Phone __________________

Step Master ______________________________________ Member # ___________ Phone __________________

Step Master E-Mail ______________________________________________________________________________

Performers / Member #

1 __________________________________________ 8 ______________________________________________

2 __________________________________________ 9 ______________________________________________

3 __________________________________________ 10 _____________________________________________

4 __________________________________________ 11 _____________________________________________

5 __________________________________________ 12 _____________________________________________

6 __________________________________________ 13 _____________________________________________

7 __________________________________________ 14 _____________________________________________

Managers1 __________________________________________ 2 ______________________________________________

Please note that all members MUST be financial members of the fraternity. A copy of a valid IDmust be presented at the 2019 Conclave for every name submitted on this registration form.Also, please include a picture of the entire team, along with your submitted registration form.

I certify that all are financial members of ___________________________________ chapter andwe have read and fully understand the rules of the competition.

______________________________________ __________________________________________President Date Step Master Date

REGISTRATION FORM

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INTERNATIONAL STEPSHOWCompetition Packet

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3 ON 3 BASKETBALL TOURNAMENT


Phi Beta Sigma Fraternity, Inc. | Corporate Headquarters | 145 Kennedy Street, NW | Washington, DC 20011-52943 ON 3 BASKETBALL TOURNAMENTPacket

PRIZE WINNINGS

Grand Prize: $500Second Place: $250

Third Place: $100

1

Participant Waiver FormsAll participants must have a signed waiver on file prior to playing in any game.

Number of PlayersEach team may consist of a maximum of 5 players and a minimum of 3 players. A team may have only 3players on the court at any time. At least ONE collegiate member and ONE alumni member must be on thecourt at all times. All games must start with at least 3 players on each team. Any number of players (1, 2, or3) may complete a game.

Team Requirement: There MUST be a minimum of (1) Alumni member and (1) Collegiate member on theteam roster.

Equipment & ApparelNo player shall be allowed to wear a guard, cast, hard brace or other potentially dangerous equipment on hisor her elbow, hand, wrist, finger, or forearm, including equipment made of hard leather, plastic, plaster ormetal—even if the equipment is covered with soft padding. Soft braces, sleeves and wraps will be allowedunless they pose a danger to other players. The game official retains the right to disallow any equipment orapparel that it judges to be dangerous.

Basketball SizeA full size ball men’s basketball (29.5 in) will be used for all games.

Basket HeightAll baskets will be the standard 10 feet high.

Free Throw Shooting Distance and TimeThe distance for free-throws will be the standard 15 feet. Each player will have a maximum of 7 seconds tocomplete the free throw attempt. A change of possession will occur if time expires.

TOURNAMENT RULES

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Phi Beta Sigma Fraternity, Inc. | Corporate Headquarters | 145 Kennedy Street, NW | Washington, DC 20011-52943 ON 3 BASKETBALLTournament Packet

2

Two-Point Shooting DistanceA 2-point arc will be at approximately 19 feet

Game TimesTeams must be ready to begin play at their scheduled start time. Teams not at their court for their scheduledgame are given a 5 minute grace period before a forfeit is enforced. A forfeit will be scored 20-0.

Length of GameIf a score of 20 is achieved within 25 minutes. The 25 minute clock is stopped during team time-outs and if the court official stops play for a player injury orother unusual circumstances. If neither team has reached a score of 20 points, the court official shall stop thegame after 25 minutes of play. In all situations, the court official shall declare a technical foul if the official determines that a team isintentionally stalling to run out the clock.

If a score of 20 is not achieved within 25 minutes.If at this point of interruption, a team has a lead of 2 or more points, that team is declared the winner. If neitherteam has at least a 2-point advantage, the overtime rule will be activated. In overtime, the first team to scorea total of 2 points more than the leading team’s score at the beginning of the overtime session, or reach 20points, will be declared the winner. A coin toss will determine who gets the ball out of bounds first in overtime.Use these examples as a guideline: SCORES AT BEGINNING OF THE OVERTIME SESSION Score of 19 to 18: the first team to 20 wins (no game goes beyond 20 points) Score of 16 to 16: the first team to 18 wins Score of 8 to 7: the first team to 10 wins Score of 14 to 12: no overtime is needed since the leading team has at least a 2-point lead

Which Team Receives the Ball First?A coin toss prior to each game will determine which team gets the ball out-of-bounds first.

Keeping ScoreEvery shot inside the arc shall be awarded one 1 point. Every shot behind the arc shall be awarded 2 points.Every successful free throw shall be awarded 1 point. The first team to 20 points is the winner.

Time-OutEach team is allowed a single one minute time-out per game. The clock will stop running during a time-out.

SubstitutionsSubstitutions can be done by any team when the ball becomes dead, prior to the check-ball. The substitutecan enter the game after his teammate steps off the court and establishes a physical contact with him.Substitutions can only take place behind the end line opposite the basket and substitutions require no actionfrom the referees or table officials.

TOURNAMENT RULES, continued

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Player InjuryA court official has the discretion to suspend play for the protection of an injured player. If a player is bleedingor has an open wound, that player will be directed to leave the game and properly bandage the wound. Aplayer with any bloodstained clothing or bandage must remove the stained or saturated material prior tore-entering the game. If it is believed that a player has lost consciousness during a game, or is severely injured,Phi Beta Sigma Fraternity, Inc. may require a written note from a medical doctor who has examined the playersubsequent to the game injury and specifically authorizes that player to continue participation in the tourna-ment.

Checked BallThe ball must be “checked” by an opposing player before it is put into play. The check-in must occur behindthe arc line. The pass may occur anywhere on the court, but the on-ball defender must remain behind thetwo-point arc.

Change of PossessionThe ball will change possession after scored baskets and all free-throw attempts with the exception ofTechnical, Intentional or Flagrant fouls. Essentially there will be no “make it, take it” rule.

Taking It BackThe ball will be “taken back” on each change of possession, regardless of whether or not a shot wasattempted. Failure to “take it back” results in loss of possession and no points awarded. “Taking it back”means bringing your whole body and the ball behind the arc line.

Ball Out-of-BoundsA ball out-of-bounds will be taken out from the top of the key.

BoundariesThe basket structure, padding, and structural supports will be played as out-of-bounds. The actual backboard,including its face, top, bottom and sides, shall be considered in-bounds.

Jump BallIn a jump ball situation, the ball will first go to the team which lost the opening coin toss, with alternatingpossessions thereafter.

FoulsCalled fouls, in the act of shooting, shall result in one free throw shot, including on a successful field goal, inwhich case the basket counts and the team is awarded an additional free throw shot. However, if a player isbeyond the two-point arc and is in the act of shooting when fouled, two free throw shots will be awarded, ex-cept on a successful field goal, including on a successful field goal, in which case the basket counts and theteam is awarded an additional free throw shot. A change of possession will result regardless of whether thefree throw shot(s) is (are) made or missed. During a free throw, opposing team players may not intentionallydisrupt the shooter’s unhindered throw. After a foul shot, the ball will be placed into play from the top of thekey. Incidental contact between opponents shall not result in a called foul unless such contact results in ameaningful disadvantage.


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4

The following fouls will result in additional sanctions:

Technical Fouls A technical foul will be called for unsportsmanlike acts such as taunting, baiting, or trash talk. Taunting andbaiting can involve derogatory remarks or gestures that incite or insult a player. Trash talk involves a deeplypersonal, verbal attack directed toward any person involved in the event. In extreme cases, the player mayalso be suspended from play and a coach or fan removed from the court for the remainder of that game orfor the rest of the tournament. A player who aggressively comes into contact with or assaults a court official,scorekeeper, or other tournament official shall be automatically ejected from the game and for the remainderof the tournament. The court official may also assess a technical foul if the official determines that the teamis stalling in the interest of preserving a winning margin. A technical foul results in one free throw for the of-fended team and possession of the ball.

Intentional FoulsAn intentional foul is a foul designed to neutralize an opponent’s obvious advantageous position. It is a foulwhich, based on the official’s observation of the act, is not a legitimate attempt to directly play the ball. A foulshall also be ruled intentional, based on the official’s observation of the act, if while attempting to play theball, a player causes excessive contact. An intentional foul results in one free throw for the offended teamand possession of the ball.

Flagrant Fouls A flagrant foul may be of a violent or aggressive nature, or an act which displays unacceptable conduct. Itmay or may not be intentional. It may involve violent or aggressive contact such as striking, kicking, kneeing,moving under an opponent who is in the air, and crouching or hipping in a manner which could cause severeinjury to the opponent. It may also involve dead ball contact or dialogue which is extreme or persistent,aggressive, or abusive. A flagrant foul result in two free throws for the offended team and possession of theball. The player committing the foul will be suspended from play for the remainder of that game and possiblyfor the rest of the tournament.

DunkingDunking is allowed.

StallingStalling is prohibited. Stalling is a style of play in which a team does not actively attempt to advance thebasketball toward the basket and shoot the ball at the basket. It is a method used in an attempt to run outthe game clock to preserve a win. Stalling is considered an unsportsmanlike act and will result in a technicalfoul against the offending team.

Sportsmanship PolicyGood sportsmanship and cooperation is both anticipated and expected. The team captain or designatedparent, if applicable, is expected to aid in controlling teammates’ and team followers’ conduct and to representhis/her team as spokesperson in case of appeals to the court official. Poor sportsmanship could result inpenalties against the team in either the Technical, Intentional, or Flagrant foul categories. Acts such as fighting,


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3 ON 3 BASKETBALLTournament Packet

taunting, intimidating or verbally attacking a tournament official, player or spectator may lead to removal ofthat player, team and/or spectator from the tournament.

Tie BreakersIn the case of a tie to determine championship round standings, it will be broken as follows: 1) Head-To-Head,2) Most Wins, 3) Least Points Allowed, 4) Coin Toss.

The International Collegiate Affairs Committee (ICAC) shall have the power to make decisions on anypoints not specifically covered in these Rules and shall also have the complete authorization to interpretthe intent and purpose of these Rules. ICAC and officials also reserve the right to disqualify any playerand/or team for infractions of tournament policies.

Team Rosters must be turned by May 31, 2019 along with the jersey size of each player to [email protected].


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MISS INTERNATIONAL PHI BETA SIGMA PAGEANT

THEMISS INTERNATIONAL

2019

Thursday, July 11, 2019 APPLICATION PACKET

Phi Beta Sigma Pageant

“Inspiring a Generation through Service and Education”

THEMISS INTERNATIONAL

2019

Thursday, July 11, 2019 APPLICATION PACKET

Phi Beta Sigma Pageant

“Inspiring a Generation through Service and Education”

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GUIDELINES & QUALIFICATIONS

• All applications and photos are due by Friday, May 24, 2019.• Contestants must NOT be older than 25 years of age.• Contestants must be single and without child(ren) at the time of the

pageant. If chosen, she must remain single and without child(ren) during her reign.

• e Application Entry Fee is $200.00 and is non-refundable. Please make checks payable to Phi Beta Sigma Fraternity, Inc. e Entry Fee is due on Friday, May 24, 2019.

• No fire, water or animal acts are permitted.• Contestants should check in by 5:00 p.m. on Monday, July 8, 2019.

Contestants arriving aer 5:00 p.m. will have 1 point deducted per 15 minutes from their final score.

• Rehearsals are MANDATORY.• In the event of a tie, a TIEBREAKER QUESTION will be asked.• Please be courteous and professional to all fellow contestants.• A minimum of $2,000.00 in Ad Sales for the Program Souvenir

Journal is required. Ad prices: Full page $200.00; Half page $150.00; One Quarter page $100.00; Business Card $50.00; Patrons $25.00.

• 100 points will be deducted from a contestant’s final score, if theminimum requirements for ads are not sold.

WINNERS & AWARDS

WINNER & OBLIGATIONS$2,000.00 Scholarship

Tiara and TrophySash

Flowers

• Represent Phi Beta Sigma Fraternity at local, state or regional pageants in 2019 at the local chapter’s, state’s or region’s expense.

• Serve as hostess at International Headquarters events and projects.• Assist in the promotion of fraternity events.

1ST RUNNER UP 2ND RUNNER UP CATEGORY AWARDS$1,000.00 Scholarship $500.00 Scholarship Miss CongenialityTrophy Trophy Miss PhotogenicFlowers Flowers Miss Sigma Spirit

(NO CASH PRIZES, SCHOLARSHIPS ONLY)

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CATEGORIES

THE INTERVIEWe interview will take place prior to the pageantby the judges earlier in the day. e attire is abusiness suit.

PRESENTATIONe presentation will be evaluated on the overallattractiveness, poise, personality, and self-expres-sive introduction to the judges and audience.Points will not be awarded or deducted on theproduction itself; however, each contestant shoulddisplay enthusiasm and enjoyment during thiscategory.

TALENT COMPETITIONContestants will perform a talent of their choicefor a maximum of three (3) minutes. An accept-able talent is not limited to a dramaticreading/monologue, dance interpretation, singing

or musical instruments. Contestants mustsubmit a brief description of their talent, alongwith any props needed for this category.

SWIMWEAR COMPETITIONContestants will wear a one-piece bathing suit ofpersonal color choice. Swimsuits should betasteful and complimentary to the figure. Overexposure of the body will not be tolerated.

EVENING GOWN COMPETITIONContestants are required to wear a FORMALEVENING GOWN. e gown should representpersonal taste of color and style.

QUESTION AND RESPONSEContestants will be asked impromptu questionswith a personal response.

CATEGORIES

e Miss International Phi Beta Sigma Pageantjudging system is designed to promote diversity,individuality and overall achievement among allcontestants. Judges score the individual contestantsimmediately following each phase of the competition.Contestants are scored totally on a 1-100 point scalein whole numbers; within each category (more thanone contestant may receive the same score). ere isone panel of judges for the entire competition. Alljudges have been educated about the Miss Interna-tional Phi Beta Sigma Pageant 2018 Judging Systemand represent a variety of professional sectors withintheir communities. Contestants may receive anadditional 5-25 fundraising points (maximum 25) forthe sale of advertisements in excess of the $2,000minimum ad sales requirements.

THE INTERVIEW(up to 25 points per judge)•Overall first impression•Personality•Personal appearance•Ability to dialogue in conversation

PRESENTATION(up to 10 points per judge)•Creativity and personal introduction•Overall appearance/demeanor of the contestants

TALENT COMPETITION(up to 20 points per judge)•Stage Presence•Originality of talent•Totality of all elements (including costume, props,voice, use of body, choreography)

•Overall performance

SWIMWEAR COMPETITION(up to 15 points per judge)•Overall first impression•Overall physique (compliment height, weight, andfigure)

•Sense of confidence and attractiveness

EVENING GOWN COMPETITION(up to 20 points per judge)•Overall first impression (sense of confidence, style of gown, movement, as well as gown compliment)

•Sense of attractiveness (hair, make-up, accessories)•Stage presence (poise, grace, style)

ON-STAGE INTERVIEW(up to 10 points per judge)•Response in context with speech and grammar•Emotional control

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RULES & REGULATIONS

1. Contestants must come prepared.a. Please bring all items that you will need (personal items, medications, hose, etc.). Do not plan

to shop for items of necessity.

b. Contestants must bring all items needed for the competition (i.e., costumes, instruments, music, props, etc.)

2. Mandatory for All Contestants:a. You must be on time for all scheduled events. One point will be deducted for each minute you

are late. e points will be subtracted from pageant score.

b. Contestants will not be permitted to leave the premises with parents, other relatives or friends until aer the pageant. Chaperone may request permission.

c. Male visitors are strictly prohibited. Only visits from other contestants are allowed.

d. During your stay in Las Vegas, Nevada contestants are expected to be a person of good moral character. (No Profanity or Unruly Behavior).

e. No alcoholic beverages are to be consumed during your official stay with the Miss International Phi Beta Sigma Pageant.

f. Contestants will use the Miss International Phi Beta Sigma Pageant Transportation. You will not be allowed to travel with family or friends.

g. Each contestant will be assigned a room with another contestant. Each person will beresponsible for their phone calls and other incidental charges. No additional person(s) will be allowed to lodge in the assigned room.

h. Any contestant who is unable to perform during the pageant will be automatically disqualified.

i. Contestants that violate rules B, C, D, and E will automatically be disqualified.

j. During the talent segment of the competition, the contestant must perform ALONE.

k. Contestants traveling by bus, plane or train must notify Pageant Coordinator immediately. If travel plans change, do likewise. Please note: We ask that you arrive no later than 5:00 p.m. on Tuesday, July 9th.

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GENERAL INFORMATION

• 1 point deducted per 15 minutes forcheck-in aer required time.

• 2 points deducted for every mandatoryrehearsal missed.

• 100 points deducted if $2,000.00 minimum in fundraising is not reached (no exceptions).

• FUNDRAISING (additional points)$2,000 - $2,101 5 points$2,102 - $2,201 10 points$2,202 - $2,301 15 points$2,302 - $2,401 20 points$2,402 - $2,500 25 points

ALL POINTS WILL BE ADDED AND/ORDEDUCTED FROM THE FINAL SCORE

HELPFUL HINTS FOR CONTESTANTS

APPLICATION CHECKLIST

• Introduction speeches and first impressions ARE lasting impressions.• Presentation CAN WIN a pageant.• Props are good during Talent Competition.• Escorts will be provided for Evening Gown Competition.• Ask businesses/companies to purchase ads and submit company logo/letterhead.

DUE BY FRIDAY, APRIL 30, 2019

• Pageant Application• Entry Fee of $200 (make payable to Phi Beta Sigma Fraternity, Inc.)• Personal 1-page biography• 4x6 Color Photo (will be used as publicity photo) HEAD SHOTS ONLY.• 4x6 Black and White Photo (will be used as publicity photo)• Signed Disclaimer• Talent Competition (including props needed, assistance, i.e. accompanists, etc.)

CONTACTS

Mr. Daniel J. Smith, II11922 Grand Kempston Drive

Gibsonton, FL [email protected]

SEND ALL FINANCIAL PAYMENTS TO:Phi Beta Sigma Fraternity, Inc.

Attn: Cynthia Cook,Dept of Finance and Operations

145 Kennedy Street, NWWashington, DC 20011-5294

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SOUVENIR PROGRAM JOURNAL ADVERTISING FORM

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ADVERTISING RATES(% of proceeds to benefit the Education Scholarship Fund)

__________ Full Page $200.00

__________ Half Page $150.00

__________ Quarter Page $100.00

__________ Business Card $50.00

__________ Patron $25.00

PRINT OR TYPE ONLY (person purchasing the ad)

Name ______________________________________________________________________________

Address ____________________________________________________________________________

City ____________________________________________________ State _______ Zip ____________

Phone ___________________ E-Mail ____________________________________________________

Make checks payable to: Phi Beta Sigma Fraternity, Inc.

MAIL TO:Phi Beta Sigma Fraternity, IncorporatedAttention: Miss International Phi Beta Sigma PageantDepartment of Finance and Operations145 Kennedy Street, NWWashington, DC 20011-5294

e Miss International Phi Beta Sigma PageantDate: ursday, July 11, 2019Time: 6:00 p.m.

ADVERTISEMENT DEADLINE: Friday, May 24, 2019

AD IN SUPPORT OF: ________________________________________________________________n Miss Eastern Region n Miss Southeastern Region n Miss Southwestern Regionn Miss Great Lakes Region n Miss Southern Region n Miss Western Regionn Miss Gulf Coast Region

*e AD, payment and copy of this form should be mailed together to the international headquarters.

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SAMPLE LETTER

Mrs. Hattie Daniels Rush, OwnerDaniels Rush Printing, LLC1914 Sigma StreetSuit 1920Cincinnati, Ohio 45231

Dear Mrs. Rush:

Phi Beta Sigma Fraternity, Inc., is an international organization founded on the principlesof Brotherhood, Scholarship and Service. It is the desire of the Fraternity to bring eventsto the local community that will foster support for educational programs and educationalawareness.

It is in the spirit of promoting scholarship, that Phi Beta Sigma Fraternity, Inc., is promot-ing and sponsoring e Miss International Phi Beta Sigma Pageant. e pageant will beheld on ursday, July 11, 2019. Proceeds from the pageant will benefit the Fraternity’seducation scholarship initiative designed to assist financially disadvantaged students inour local school district to pursue an undergraduate degree at any University or Collegeof their choice.

I am soliciting your support in this effort by asking you to purchase an ad in the programsouvenir journal. e ad rates are as follows:

Full page $200.00Half page $150.00Quarter page $100.00Business Card $50.00Patron $25.00

All camera-ready ads and money are due by Friday, May 24, 2019. Enclosed is a souvenirjournal advertising form. Please make checks payable to Phi Beta Sigma Fraternity, Inc.

Additionally, I thank you in advance for your support of Phi Beta Sigma Fraternity, Inc.and its mission.

Sincerely,

Brother Daniel J. Smith II, CoordinatorMiss International Phi Beta Sigma Pageant

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MISS INTERNATIONAL PHI BETA SIGMA PAGEANT 2019 MISS INTERNATIONAL PHI BETA SIGMA

APPLICATION

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Name __________________________________________________________________________

Address ________________________________________________________________________

City ________________________________________________ State _______ Zip ____________

Phone (H) ______________________________ (Cell) ___________________________________

E-Mail __________________________________________________________ Age ___________

Region Representing ______________________________________________________________

Last School of Attendance __________________________________________________________

Major ___________________________________________ Current GPA (if applicable) ________

Classification ________________________________ Projected Graduation Date _____________

List all organizations currently a member of:

_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Pageant, homecoming or modeling experience:

_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Hobbies:

_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Describe yourself in one word: ______________________________________________________

____________________________________ ________________________________________Signature of Contestant Signature of Regional Director

PLEASE ATTACH A 1-PAGE PERSONAL BIO, ONE 4x6 COLOR HEAD SHOTAND ONE 4x6 BLACK AND WHITE HEAD SHOT OF YOU WITH PACKET.

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MISS INTERNATIONAL PHI BETA SIGMA PAGEANT 2019 MISS INTERNATIONAL PHI BETA SIGMA

DISCLAIMER

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THE MISS INTERNATIONAL PHI BETA SIGMA PAGEANT IS A NON DISCRIMINATORY EVENTOPEN TO ALL FEMALES REGARDLESS OF:

• Race • Religion• Undergraduate/Graduate Classification • Organization affiliation

Contestants must NOT be older than 25 years old.

Entry Fee is NON-REFUNDABLE.

All photos are the property of PHI BETA SIGMA FRATERNITY, INC.

All contestants are required to sell a minimum of $2,000.00 in advertisements.

I, _____________________________________ have received and read a copy of the application packet withall rules, guidelines, requirements and pageant score sheet and hereby agree with the rules, terms and condi-tions of e Miss International Phi Beta Sigma Pageant.• I, also, agree that the decision of the judges is FINAL and I am entitled to receive a copy of my performance results.

• I further understand that, if chosen, as Miss International Phi Beta Sigma, I must be unwed (single) and without child(ren).

• Furthermore, I must remain unwed and without child(ren) during my reign.• I further understand that I am NOT an agent for e Miss International Phi Beta Sigma Pageant and I am NOT authorized to act on behalf of the fraternity other than as permitted in my capacity as a contestant or e Miss International Phi Beta Sigma, if selected.

• I further understand any violation of the pageant rules, regulations, and/or failure to serve in the capacity as e Miss International Phi Beta Sigma, if selected, may be grounds for removal or termination of my reign.

• I further understand that no cash will be made available to the top three winners.

SCHOLARSHIP AWARDS ONLY. SCHOLARSHIP WINNING WILL BE AWARDED THE NEXTACADEMIC SCHOOL YEAR.

is disclaimer must accompany the application, entry fee and photo.

_____________________________________ _____________________________________Signature of Contestant Notary Public

_____________________________________ _____________________________________Date Commission Expires

_____________________________________ _____________________________________Regional Director Pageant Coordinator

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