Computer Fund Part v Lesson 02

8/13/2019 Computer Fund Part v Lesson 02

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V-2.1

Working with a

PresentationAfter completing this lesson, you will be able to:

Create a new presentation using a design template.

Enter text in the Slide pane.

Create a new slide.

Enter text in the Outline tab.

Insert slides from other presentations.

Rearrange slides in Slide Sorter view.

Create a folder to store a presentation. Show slides in Slide Show view.

Customize PowerPoint.

To work efficiently with Microsoft PowerPoint, you need to become familiar

with the important features of the product. In the previous lesson, you learned

how to create a presentation using the AutoContent i!ard, change title and

paragraph te"t, change views, move from slide to slide, save a presentation, and

use PowerPoint help options.

After creating a progress report presentation for the employee training program

at Contoso, #td, you decide to use PowerPoint to develop the program content.

The ne"t step is to start a new presentation and develop the content for the firsttraining session, $%ecruiting &ew Clients.' (our sales manager has given you

several slides to include in the presentation.

In this lesson, you will learn how to start a new presentation using a design

template, enter slide te"t, create new slides, enter te"t in the )utline tab, insert

slides from other presentations, and rearrange slides.

To complete the procedures in this lesson, you will need to create a new

presentation using a design template. *se a file named + PPT #esson in the

Part -, #esson+ folder in the Computer undamentals practice folder that is

located on your hard disk.

Creating a New Presentation Using aDesign Template

In addition to starting a presentation with sample te"t from the AutoContent

i!ard as you did in #esson /, you can also start a new presentation without

having PowerPoint insert any sample te"t. (ou can choose a design template or

a blank presentation. A design templateis a presentation with a professionally

LESSON 2


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V-2.2 Computer Fundamentals

designed format and color scheme to which you need only add te"t. (ou can

use one of the design templates that come with PowerPoint, or you can create

your own.

In this e"ercise, you start a new presentation with a design template.1 If you quit PowerPoint at the end of the last lesson, restart

PowerPoint now.

2 On the View menu, click Task Pane, if necessary, to display the

New Presentation task pane.

3 In the New Presentation task pane, click From Desin Template.

The !lide Desin task pane appears with a "ariety of desin

templates listed in alpha#etical order.

tip

To create a #lank presentation or a presentation usin the $uto%ontent

&i'ard, open the New Presentation task pane, and then click (lank

Presentation or $uto%ontent &i'ard. The templates listed in the !lide

Desin task pane are the same ones that the $uto%ontent &i'ard uses.

4 In the !lide Desin task pane, point to a desin template.

The name of the desin template appears as a !creenTip, and a

down arrow appears on the riht side of the desin.

5 In the !lide Desin task pane, click the down arrow on the riht

side of the desin template.

$ menu appears with commands that let you apply the desin

template to the entire presentation or to selected slides or chane

the si'e of the pre"iew desin templates in the !lide Desin task

pane.

6 In the !lide Desin task pane, dra the scroll #o) down until the

*aple slide desin appears in the task pane, and then click the

*aple slide desin.

The *aple slide desin is applied to the #lank slide in the !lide

pane.


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Part V: Lesson 2 Working with a Presentation V-2.3

7 %lose the !lide Desin task pane #y clickin its close #utton.

Entering Text in the li!e Pane

To add te"t to a presentation, including titles and subtitles, you can enter te"t

into either the 0lide pane or the )utline tab in &ormal view. The 0lide pane

allows you to enter te"t on a slide using a visual method, while the )utline tab

allows you to enter te"t using a content method. The 0lide pane displaying the

Title 0lide layout includes two te"t bo"es called text placeholders. The upper

bo" is a placeholder for the slide1s title te"t. The lower bo" is a placeholder for

the slide1s subtitle te"t. After you enter te"t into a placeholder, the placeholderbecomes a text object, a bo" that contains te"t in a slide.

In this e"ercise, you title a slide and add a subtitle.

1 %lick the Outline ta# if necessary in the Outline+!lides pane.

2 In the !lide pane, click the te)t placeholder Click to add title.

$ selection #o) surrounds the placeholder, indicatin that the

placeholder is ready for you to enter or edit te)t. The placeholder

te)t disappears, and a #linkin insertion point appears.

3 Type Rer!iting New "#ients.

Notice that the te)t appears in the Outline ta# at the same time.

4 %lick the te)t placeholder Click to add subtitle.

The title o#ect is deselected, and the su#title o#ect is selected.

5 Type$o!r Na%e and then press -nter.

If you make a typin error,

press (ackspace to delete

the mistake, and then typethe correct te)t.


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6 Type "ontoso& Lt'.

our presentation window should look like the followin illustration/

Creating a New li!e

(ou can 2uickly and easily add more slides to a presentation in two ways3 by

clicking the &ew 0lide button on the ormatting toolbar directly above the task

pane or by clicking the &ew 0lide command on the Insert menu. hen you use

either of these methods, PowerPoint inserts the new slide into the presentation

immediately following the current slide, and the 0lide #ayout task pane appears

with twenty4seven predesigned slide layouts, any of which you can apply toyour new slide. (ou select a layout by clicking it in the 0lide #ayout task pane.

The layout title for the selected slide layout appears as you roll the mouse over

each choice.

0lide layouts allow you to create slides with specific looks and functions. or

e"ample, you can choose a layout that displays only a title on a slide, or a

layout that provides placeholders for a title and a graph.

In this e"ercise, you create a new slide and then enter te"t in it.

1 On the Formattin tool#ar, click the New !lide #utton.

The !lide 0ayout task pane appears. PowerPoint adds a new,

empty slide after the current slide in the !lide pane and creates a

new slide icon in the Outline ta#. PowerPoint applies the default

Title and Te)t slide layout 1a title and #ulleted list2 to the new slide.

The status #ar displays Slide 2 of 2.

2 Type (e)e#o* a P#an.

Notice that the new slide and the new title appear in the Outline

pane when you create them in the !lide pane. PowerPoint lets you

work directly in the !lide pane and Outline ta# to enter your ideas.

If you start typin on an

empty slide without first

ha"in selected a

placeholder, PowerPoint

enters the te)t into the title

o#ect.


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3 %lose the !lide 0ayout task pane.

Entering Text in the "utline Tab

The )utline tab shows the presentation te"t in outline form 5ust as if you hadtyped the te"t using )utline view in Microsoft ord ++. The outline pane

allows you to enter and organi!e slide title and paragraph te"t for each slide in

a presentation. In the )utline tab, the slide title te"t appears to the right of each

slide icon, and the paragraph te"t appears underneath each title, indented one

level. To enter te"t in the )utline tab, you click where you want the te"t to

start, and then you begin typing. hile working in the )utline tab, you can also

create a new slide and add title and paragraph te"t by using the &ew 0lide

command or the 6nter key.

In this e"ercise, you enter paragraph te"t in an e"isting slide, and then create a

new slide and add te"t to that slide in the )utline tab.

1 Position the pointer3which chanes to the I4#eam pointer3to theriht of the title in slide 5 in the Outline ta#, and then click the #lank

area.

$ #linkin insertion point appears.

2 Press -nter.

PowerPoint adds a new slide in the !lide pane and a new slide icon

in the Outline ta#, with the #linkin insertion point ne)t to it.

3 Press Ta#.

Pressin Ta# indents the te)t to the riht one le"el and mo"es the

te)t from slide 6 #ack to slide 5. The slide icon chanes to a small

ray #ullet on slide 5 in the Outline ta#.

4 Type (e)e#o* a #ist o+ ontatsand then press -nter.

PowerPoint adds a new #ullet at the same indent le"el. Notice that

once you press -nter after typin #ulleted te)t, the #ullet #ecomes

#lack. $lso note that the te)t wraps to the ne)t line in the Outline

ta# without your ha"in to press -nter.

5 Type She'!#e *erio'i *hone a##s to *ros*eti)e #ients and

then press -nter.

6 Type Re-e)a#!ate ,o!r strateg, reg!#ar#,and then press -nter.

7 On the Outlinin tool#ar, click the Promote #utton.

important

If the Outlinin tool#ar is not "isi#le on your screen, click the View menu,

point to Tool#ars, and then click Outlinin.

PowerPoint creates a new slide with the insertion point to the riht

of the slide icon.

Type ake the "#ient N!%/er Oneand then press -nter.

To add pararaph te)t to

slide 5 instead of startin a

new slide, you need to

chane the outline le"el from

slide title to a #ullet.


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2 %lick the Find Presentation ta# if necessary, and then click (rowse.

The (rowse dialo #o) appears.

3 In the 0ook in #o), "erify that your hard disk is selected.

4 In the list of file and folder names, dou#le4click the 9nlimited

Potential folder.

5 Dou#le4click the%omputer Fundamentals Practice folder, then

dou#le4click the Part V folder, and then dou#le4click the 0esson:5

folder.

6 %lick the file titled :5 PPT 0esson, and then click Open.

The !lide Finder dialo #o) reappears.

7 %lick Display, if necessary.

%lick slide 5, click slide 6, click the riht scroll arrow, and then click

slide 8 to select the slides you want to insert.

The !lide Finder dialo #o) should look like the followin

illustration/

0 %lick Insert.PowerPoint inserts the slides into the new presentation after the

current slide.

1 %lick %lose.

The last inserted slide appears in the !lide pane.

If you use one or more slides

in se"eral presentations, you

can click $dd to Fa"orites to

sa"e the selected slides in

the 0ist of Fa"orites ta# in the

!lide Finder dialo #o).


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V-2. Computer Fundamentals

$earranging li!es in li!e orter%iew

After you insert slides from another presentation into the current one, you mayneed to rearrange the slides into the order that most effectively communicates

your message. This is best done in 0lide 0orter view, where you can drag one

or more slides from one location to another.

In this e"ercise, you rearrange slides in 0lide 0orter view.

1 %lick the !lide !orter View #utton.

Notice that the !lide !orter tool#ar appears a#o"e the presentation

window.

2 %lick slide 8 1;!ummarys ?oals


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Creating a &ol!er to tore aPresentation

To keep your presentations organi!ed and easily accessible, you can store themin separate folders that you create and name. or e"ample, you could store all

training presentations for Contoso, #td in a folder named Training. If, after a

time, there are too many files in the Training folder, you can create subfolders

within the Training folder with names such as %ecruiting and Techni2ues.

*se the Create &ew older button provided in the 0ave As dialog bo" to create

a new folder. 7efore clicking the Create &ew older button, you might need to

click the 0ave in down arrow to locate the drive on which you want to store the

new folder. (ou can use the Places 7ar to move to another location in your

computer. The Places 7ar on the left side of the 0ave As and )pen dialog

bo"es provides 2uick access to commonly used locations in which to store and

open files.In this e"ercise, you create a folder and save the current presentation in the new

folder.

1 On the !tandard tool#ar, click the !a"e #utton.

PowerPoint displays the !a"e $s dialo #o), in which you can type

a new name for the presentation as well as create a new folder to

store it in.

2 In the !a"e in #o), "erify that your hard disk is selected.

3 In the list of file and folder names, dou#le4click the %omputer

Fundamentals Practice folder, then dou#le4click the Part V folder,

and then dou#le4click the 0esson:5 folder.4 %lick the %reate New Folder #utton.

The New Folder dialo #o) appears. Note that the folder you are

creatin is a su#folder of the PowerPoint Practice folder.

5 Type Rer!itingas the new folder name and click OA.

Becruitin #ecomes the current folder in the !a"e $s dialo #o).

6 In the File name #o), type"ontoso Rer!iting Pres 2.

The ;:5< at the end of the presentation file name matches the

lesson num#er.

7 %lick !a"e.


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PowerPoint sa"es the presentation with the new name %ontoso

Becruitin Pres :5, which now appears in the presentation window

title #ar, in the Becruitin folder.

howing li!es in li!e how %iewAt any time during the development of a presentation, you can 2uickly and

easily review the slides for accuracy and flow in 0lide 0how view. 0lide 0how

view displays the slides in order by slide number, using the entire screen on

your computer.

In this e"ercise, you display slides in 0lide 0how view.

1 In the Outline pane, click the slide @ icon, if necessary.

2 %lick the !lide !how #utton.

PowerPoint displays the first slide in the presentation.

3 %lick the screen to ad"ance to the ne)t slide.4 %lick one slide at a time to ad"ance throuh the presentation. $fter

the last slide, click to e)it !lide !how "iew.

PowerPoint returns to the current "iew.

Customi'ing PowerPoint

(ou can customi!e PowerPoint to the way you work best by changing different

options. (ou can view these options by clicking the )ptions command on the

Tools menu. or e"ample, you can open recently used files by accessing them

on the ile menu. ith the )ptions command, you can change the number of

recently used files that appear on the ile menu.

In this e"ercise, you customi!e a PowerPoint option.

1 On the Tools menu, click Options, and then click the ?eneral ta#.

The Options dialo #o) appears with the ?eneral ta# open.

2 %lick the Becently 9sed File 0ist up arrow or down arrow to reach

si) entries.

3 %lick OA.

4 %lick the File menu to see the e)panded list of recently used files,

and then press -sc to cancel the menu.

(esson )rap*UpThis lesson covered how to create a new presentation using a design template,

enter slide te"t, create new slides, enter te"t in the )utline tab, insert slides

from other presentations, and rearrange slides.

If you are continuing to the ne"t lesson3

1 On the !tandard tool#ar, click the !a"e #utton.

PowerPoint sa"es any chanes to the presentation.

To end a slide show #efore

you reach the last slide,

press -sc.


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2 On the File menu, click %lose.

PowerPoint closes the presentation.

If you are not continuing to other lessons31 On the !tandard tool#ar, click the !a"e #utton.

PowerPoint sa"es any chanes to the presentation.

2 %lick the %lose #utton in the top4riht corner of the PowerPoint

window.

PowerPoint closes the presentation, and then e)its.

+uic, +ui'

1 7ow do you start a new presentation usin a desin template with

PowerPoint already runninC

2 7ow do you add title te)t to a slideC

3 &hat are the ways you can create a new slideC

4 7ow do you chane a pararaph te)t indent le"elC

5 7ow do you mo"e an entire line of te)tC

6 7ow do you "iew the slides you want to insert from another

presentationC

7 7ow do you mo"e a slide in !lide !orter "iewC

Putting #t All Together

Exercise 1:(our sales team has nominated you to choose the new designtemplate for the monthly sales reports. (ou decide to use the following te"t to

create a new presentation using a design template with a title slide, and a new

slide with a title and bullets.

Southwest Sales Review Agenda 8title9

Todays Date 8subtitle9

Agenda 8title9

Introduction 8bullet9

Discussion 8bullet9

Summary 8bullet9

0ave the presentation as SW Salesin the Part -, #esson+ folder in the

Computer undamentals Practice folder.


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Exercise 2:(our supervisor has asked you to help with a motivational

presentation. (ou begin by creating a new presentation using a design template

with the following slides3

ersonal Strategic lanning 8title9

Sales !orce 8subtitle9

Topics 8title9

lanning "or #hange 8bullet9

Identi"ying $arriers to Success 8bullet9

%etting the Right S&ills and 'nowledge 8bullet9

Insert slide :$Today1s ;oals'< at the end of the presentation from the file +

PPT lesson in the Part -, #esson+ folder in the Computer undamentals

Practice folder. Move the slide so that it becomes the second slide.

0ave the presentation as (otivatein the Part -, #esson+ folder in the

Computer undamentals Practice folder.

Exercise 3:The personnel department at A. =atum Corporation wants to

create several presentations to remind employees of company policies. 7egin

by creating a new presentation using a design template with the following

slides3

A) Datum #orporation 8title9

*olidays and ersonal Time 8subtitle9

*olidays 8title of Title )nly slide9

Standard *olidays 8title of Title and Te"t slide9

+ew ,ears Day 8bullet9

(emorial Day 8bullet9

Independence Day 8bullet9

-abor Day 8bullet9

Than&sgiving Day 8bullet9

#hristmas Day 8bullet9

In the )utline tab, create a new slide with the title .xpanded *olidays. Then

type the following bullet items in the )utline tab3Available to senior sta"" only

Six standard holidays

Day a"ter Than&sgiving

#hristmas .ve

+ew ,ears .ve


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Move the first bullet to be the last bullet on the slide. 0ave the presentation as

*olidaysin a new folder named Personnel that you create in the Part -,

#esson+ folder in the Computer undamentals Practice folder.

Exercise 4:Create another new presentation for A. =atum Corporation1spersonnel department. *se the same design template as for the previous

e"ercise and save the presentation as /acationin the Personnel folder. Create

slide content as follows3

A) Datum #orporation 8title9

/acation olicies 8subtitle9

Administration Sta"" 8title9

-ess than 0 year1 2 days 8bullet9

!rom 0 to 3 years1 4 days 8bullet9

!rom 5 to 02 years1 06 days 8bullet9Exercise 5:Create a new presentation using a design template for your

company1s cafeteria. The cafeteria staff want to inform the company1s

employees about new $lite' entrees and a coffee bar that offers coffee drinks

such as those sold at chain coffee establishments. =evelop the slide content and

modify slide order as desired. Then view the slides in 0lide 0how view.

Computer Fund Part v Lesson 02

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