Computer Fund Part v Lesson 01

8/13/2019 Computer Fund Part v Lesson 01

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V-1.1

Presentations and

PowerPoint

PART V


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V-1.2 Computer Fundamentals


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V-1.3

Creating a

PresentationAfter completing this lesson, you will be able to:

Start Microsoft PowerPoint.

Explore the PowerPoint window.

Choose a method to start a presentation.

Create a presentation using a wizard.

Save a presentation.

With Microsoft PowerPoint, you can create overhead slides, speaker notes,

audience handouts, and outlinesall in a single presentation file. PowerPointoffers powerful tools to help you create and organize a presentation step by

step.

As an exaple, suppose that you are the vice president of sales for the public

relations fir !ontoso, "td. and are responsible for developing a new

eployee training progra. #he president of !ontoso has asked you to create a

brief presentation to describe the pro$ect at the annual stockholders% eeting.

&n this lesson, you will learn how to start PowerPoint, explore the PowerPoint

window, choose a ethod to start a presentation, create a presentation using the

Auto!ontent Wizard, and save your work.

'ou will not need any practice files for this lesson. &nstead, you will create all

of the files and folders that you need during the course of the lesson.

Starting Microsoft PowerPoint

After you install PowerPoint and the practice files, you are ready to start

PowerPoint. As with other progras, there are several ways to start

PowerPoint. (ne way is to use the )tart button on the taskbar.

&n this exercise, you start PowerPoint.

1 On the taskbar, click Start.

The Start menu appears.

2 On the Start menu, point to All Programs.The Programs menu appears, displaying all the programs on your

hard disk drive, including Microsoft PowerPoint. A portion of the

Programs menu should look like the illustration on the following

page.

LESSON 1


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3 lick the Microsoft PowerPoint icon to start PowerPoint.

tip

!ou can also start PowerPoint by creating a shortcut icon on the "indows

desktop. Simply double#click a shortcut icon to start its associated program.

To create a shortcut, click the Start button, point to All Programs, right#click

Microsoft PowerPoint, point to Send To, and then click $esktop %create

shortcut&.

A desktop shortcut is represented by an icon with a curved arrow in the left

corner.

Exploring the PowerPoint Window

When Microsoft PowerPoint opens, it displays the progra window. A

window is an area of the screen that is used to display a PowerPoint progra

or presentation window. #he presentation windowis the electronic canvas on

which you type text, draw shapes, create graphs, add color, and insert ob$ects.

As with any Microsoft Windows *P progra, you can ad$ust the size of the

PowerPoint and presentation windows with the Miniize and +estore

own-Maxiize buttons, and you can close PowerPoint or the presentationwindow with the !lose button.

'f you have installed

PowerPoint ())( as a

separate program, your menu

might look different.


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Part V: Lesson 1 Creating a Presentation V-1.5

Along the top of the PowerPoint window are the enus and buttons you use to

perfor the ost coon presentation tasks. Another row of buttons ight

appear along the left side and on the botto of the screen. #he menusare lists

of coands or options available in PowerPoint. #he buttons you see are

organized on toolbars. #oolbar buttons are shortcuts to coonly used enucoands and foratting tools. 'ou siply click a button on the appropriate

toolbar for onestep access to tasks such as foratting text and saving a

presentation.

Toolbar ptions

#he )tandard and /oratting toolbars are located directly below the enu bar.

When PowerPoint is first started, the )tandard and /oratting toolbars appear

on the sae row to save window space. (nly the ost coonly used

coands appear on the toolbars. #he toolbars on your coputer ight

display buttons different fro the ones shown in the figures in this lesson. #o

see the rest of the coands on either toolbar, click the #oolbar (ptions downarrow, shown in the argin. (nce you use a button on the #oolbar (ptions list,

it replaces a less fre0uently used button on the visible part of the toolbar. &n this

book, if you are instructed to click a button and you don%t see it, click the

#oolbar (ptions down arrow to display all of the buttons on a toolbar.

PowerPoint uses personalized enus and toolbars. When you click a enu

nae, a short enu appears, containing the ost fre0uently used coands.

#o ake the coplete long enu appear, you can leave the pointer over the

enu nae for several seconds, you can doubleclick the enu nae, or you

can click the enu nae and then click the sall double arrow at the botto of

the short enu. When the long enu is displayed, the coands that did not

appear on the short enu are in light gray.

utline!Slides Pane

#he default view, 1oral, is ade up of three panes2 (utline-)lides, )lide, and

1otes. #he Outline/Slides panehas tabs that allow you to alternate between an

outline of the slide text 3the (utline tab4 and a list of the presentation%s slides

displayed as thubnails 3)lides tab4. #he Slide paneshows the slide as it will

appear in the presentation. #he Notes paneis where you enter speaker notes.

'ou can resize any of the panes by dragging the gray bar that separates the.

Tas" Pane

At the right side of the PowerPoint window is the task pane, as shown in the

illustration on the following page. #he task pane displays coands andfeatures you use often in working with presentations. #ask panes let you work

with coands without having to display enus or use toolbar buttons. )oe

task panes display autoatically. /or exaple, the 1ew Presentation task pane

opens along with PowerPoint each tie the progra starts. (ther task panes

display in response to a specific re0uest. /or exaple, when you tell

PowerPoint you want to insert a clip art picture, the &nsert !lip Art task pane

opens to help you find a picture.

"hen the Standard and

*ormatting toolbars share

one row, you can+t see all the

buttons, but you can access

other buttons by clicking the

Toolbar Options down arrow

at the end of the toolbar.

!ou can turn off the

personalied menus feature

so that all commands appear

all the time on the menus. On

the Tools menu, click

ustomie, click the Options

tab, clear the Menus Show

-ecently sed ommands

*irst check bo/, and thenclick lose.


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'ou can 0uickly switch fro one task pane to another by clicking the (ther

#ask Panes down arrow on any task pane to display the other task panes. When

you%re finished with a task pane, click its !lose button to hide it.

At the botto of the (utline-)lides pane are view buttons that allow you to

display the presentation%s slides in different ways. When you first open

PowerPoint, the presentation is displayed in 1oral view.

Messages appear at the botto of the window in an area called the status bar.

#hese essages describe what you are seeing and doing in the PowerPoint

window as you work.

#o find out about different ites on the screen, you can display a ScreenTip.

!lick the What%s #his5 coand on the 6elp enu, and then click the ite

about which you want inforation. A box appears, telling you ore about the

ite. #o display a )creen#ip for a toolbar button, you siply place the pointer

over the button without clicking it, and a )creen#ipappears, telling you the

nae of the button, as shown in the argin.

ScreenTip

&n this exercise, you personalize the Window enu and display a )creen#ip for

a button.

1 On the menu bar, click "indow.

The "indow menu appears.

2 lick the arrows at the bottom of the "indow menu to view the

e/panded menu.

The e/panded menu appears.

3 lick 0e/t Pane.

4 On the menu bar, click "indow again.

To open the task pane

manually, click Task Pane on

the 1iew menu. This

command opens the task

pane if it is hidden or closes itif it is open.

!ou can turn toolbar

ScreenTips on and off. On

the Tools menu, click

ustomie, click the Options

tab, clear the Show

ScreenTips on toolbars check

bo/, and then click lose.

!ou can also view the

e/panded menu by clicking

the menu and waiting a few

seconds for the e/panded

menu to appear.


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Part V: Lesson 1 Creating a Presentation V-1.

0otice that the 0e/t Pane is now displayed on the "indow menu.

PowerPoint has personalied the "indow menu for you.

Slides Tab

&n this exercise, you look at the )lides tab and use the (ther #ask Panes enu.

1 Position the pointer on the slide icon in the Slides tab of the

Outline2Slides pane.

A ScreenTip appears when you position the pointer over the icon.

2 lick the Other Task Panes down arrow.

The Other Task Panes menu opens.

3 lick an empty place anywhere in the PowerPoint window.

The Other Task Panes menu closes, leaving the 0ew Presentation

task pane open.

#hoosing a Method to Start aPresentation

#he 1ew Presentation task pane can help you work with existing presentations

as well as create new ones. &f you have already created a presentation, you will

find its nae listed in the (pen a presentation section of the task pane. &f you

want to create a new presentation, you can siply start adding text to the blank

presentation in the )lide pane or use the options in the 1ew section of the task

pane.

7 lick 3lank Presentation to start a new presentation from scratch.

7 lick *rom $esign Template to apply one of PowerPoint+s design

templates to a new, blank presentation.

7 lick *rom Autoontent "iard to let PowerPoint help you with

both presentation content and a design.

#reating a Presentation $sing aWi%ard

!reating a presentation with the Auto!ontent Wizard can save you tie by

helping you organize and write the presentation. #he wizard takes you through

a stepbystep process, propting you for presentation inforation, beginning

with the title slide, which is the first slide in the presentation.

&n this exercise, you create a presentation using the Auto!ontent Wizard.1 'n the 0ew Presentation task pane, click *rom Autoontent "iard

under 0ew.

The 0ew Presentation task pane closes and the Autoontent

"iard dialog bo/ opens, displaying the Start screen. On the left

side of the dialog bo/ is a list of the screens in the wiard.


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V-1.! Computer Fundamentals

tip

'f the Office Assistant appears, click 0o, don+t provide help now in the help

screen.

2 -ead the introduction, and then click 0e/t.

The second screen in the Autoontent "iard appears, and the

s4uare ne/t to Presentation typeon the left of the dialog bo/ turns

green to indicate that this is the current screen. The Autoontent

"iard prompts you to select a presentation type. To help you

identify presentation types 4uickly, the wiard organies

presentations by category.

3 lick Pro5ects.

4 'n the list on the right, click Pro5ect Overview.

5 lick 0e/t.

The Autoontent "iard now prompts you to select a media type

for the presentation.

6 lick the On#screen Presentation option if necessary to select that

presentation type.

lick 0e/t.

The Autoontent "iard now prompts you to enter information for

the title slide and for footer information to be included on each

slide.

! lick in the Presentation title bo/, type New E"#$o%ee Training

Progra"and then press Tab.

& 'n the *ooter bo/, type Contoso' Ltd.

1( 1erify that the $ate last updated and the Slide number check bo/es

are selected.

'n the steps throughout this

book, bold type indicates te/t

that you should type e/actly

as it appears. 'f you make a

mistake as you type the

information, press 3ackspace

to delete the error, and then

type the correct te/t.


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Part V: Lesson 1 Creating a Presentation V-1.&

11 lick 0e/t, and then click *inish.

The PowerPoint presentation window appears with contentprovided by the Autoontent "iard in outline form in the Outline

tab of the Outline2Slides pane and the title slide in the Slide pane.

The name on the title slide is the name of the registered user.

Sa&ing a Presentation

#he work you have copleted so far is stored only in your coputer%s

teporary eory. #o save your work for further use, you ust give the

presentation a nae and store it on your coputer%s hard disk drive.

#he first tie you save a new presentation, the )ave As dialog box opens when

you choose the )ave coand. &n the )ave As dialog box, you can nae the

presentation and choose where to save it. (nce you nae a presentation, youcan save the changes you $ust ade by clicking the )ave button on the )tandard

toolbar or by selecting )ave on the /ile enu. &n other words, the newer

version overwrites the original version. &f you want to keep both the original

file and the new version, you can choose the )ave As coand on the /ile

enu to save the new version with a new nae.

&n this exercise, you save a presentation.

1 On the Standard toolbar, click the Save button.

PowerPoint displays the Save As dialog bo/, as shown in the

illustration on the following page. The te/t in the bo/ ne/t to the

label File nameis selected so that you can type a presentation

name.

'f you want to change any

of the information youpreviously entered, click the

3ack button.

Almost every dialog bo/

includes a 4uestion mark

button in the upper#rightcorner of its window. "hen

you click this button and then

click any dialog bo/ control, a

6elp window appears that

e/plains what the control is

and how to use it.

The Places 3ar along the left

side of the Save As dialog

bo/ provides convenient

access to commonly used

locations for saving files.


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V-1.1( Computer Fundamentals

2 'n the *ile 0ame bo/, type ontoso 7mployee Training -eport Pres

)8.

The word Pres in the file name is an abbreviation for Presentation.

3 lick the Save 'n down arrow, and then click drive .

4 'n the list of file and folder names, double#click the omputer

*undamentals Practice folder, then the Part 1 folder, and then

double#click the 9esson)8 folder.

5 lick Save or press 7nter to save the presentation.

The title bar name changes from Presentation1to Contoso

Employee Training Report Pres 01.

tip

PowerPoint saves presentations for recovery in case the program stops

responding or you lose power. PowerPoint saves the changes in a recovery

file based on the settings in the Auto-ecover save features. On the Tools

menu, click Options, click the Save tab, select the Save Auto-ecover info

check bo/, specify the period of time in which to save, and then click O:.

'esson Wrap($p

#his lesson covered how to start PowerPoint, explore the PowerPoint window,

choose a ethod to start a presentation, create a presentation using theAuto!ontent Wizard, and save a presentation.

&f you are continuing to the next lesson2

7 On the *ile menu, click lose. 'f PowerPoint prompts you to save

changes, click !es.

PowerPoint saves any changes and closes the presentation.

To create a new presentation

from e/isting slides, click *ile

on the menu bar, click Save

As, type a new name in the

*ile name bo/, and then clickSave.

'f your hard disk uses a letter

other than , substitute the

appropriate drive letter in

place of .


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Computer Fund Part v Lesson 01

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