Comprehensive Annual Maintenance Contract21303

8/10/2019 Comprehensive Annual Maintenance Contract21303

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Tender No.MEE/SE2E1/ELE/F.18(8)/2014

V.O.CHIDAMBARANARV.O.CHIDAMBARANARV.O.CHIDAMBARANARV.O.CHIDAMBARANAR PORT TRUSTPORT TRUSTPORT TRUSTPORT TRUST

MECHANICALMECHANICALMECHANICALMECHANICAL AND ELECTRICALAND ELECTRICALAND ELECTRICALAND ELECTRICAL ENGINEERING DEPARTMEENGINEERING DEPARTMEENGINEERING DEPARTMEENGINEERING DEPARTMENTNTNTNT

TUTICORIN 628 004TUTICORIN 628 004TUTICORIN 628 004TUTICORIN 628 004

Tender Schedule

Name of Work: Comprehensive Annual Maintenance contract forcooling equipments at VOC Port Trust for aperiod of two years


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CONTENTS

Sl.No.

INDEX PAGE

1 Form of Agreement 1 -2

2 Notice Inviting Tender 3 - 4

3 Instruction to Tenderers 5 -15

4 Scope of work 16

5 Terms & Conditions 17-19

6 List of cooling equipments 20-33

7 Schedule of Deviation from Technical specifications 34

8 Experience Details 35

9 Details of Financial Status 36

10 Specimen for Bank Guarantee Bond 37-38

11 Form of E Payment 39-40

12 Price bid Schedule 1-5


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V.O.CHIDAMBARANAR PORT TRUST

MECHANICAL & ELECTRICAL ENGINEERING DEPARTMENT

TUTICORIN - 628004

Phone: 0461-2352290 (9 Lines)/2372999(PRI)Fax: 0461 - 2354274

Tender No. : MEE/SE2E1/ELE/F.18(8)/2013

Name of work : Comprehensive Annual Maintenance contract ofcooling equipments at VOC Port Trust for a

period of two yearsProbable amount of contract : Rs.8,85,537/-

Cost of tender document : Rs.525/- (inclusive of 5% VAT) +Rs 100/- extra through post

EMD : Rs.17,711/-

Sale of tender document : 21.08.2014 To 03.09.2014.

Last date of receipt of tender : Upto 15.00 hrs on 05.09.2014.

Date of opening of Tender : 15.30 Hrs on 05.09.2014.

Period of work : Two years

Validity of tender : 120 days from the last date fixed for receivingthe tender.

For further details visit the port website www.vocport.gov.in and government tender panel

http:/tenders.gov.in and IPA website www.ipa.nic.in before applying for tender schedule.

-sd-CHIEF MECHANICAL ENGINEER


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V.O.CHIDAMBARANAR PORT TRUSTFORM OF AGREEMENT

This AGREEMENT made this...day.. two thousand Board of

Trustees of the VOC Port Trust, a body corporate under Major port Trust Act 1963 (herein after called

the Board which expression shall, unless excluded by or repugnant to the context, be deemed to include

the successors in office) on the one part AND

(hereinafter called the CONTRACTOR which expressions shall, unless excluded by, by or repugnant

to the context be deemed to include his heirs, executors, administers, representatives and assigns orsuccessors in office)on the other part.

WHEREASthe Board of Trustees of the VOC port is desirous of the work comprising

WHEREAS the contractor has offered to execute, complete and maintain such works andwhereas the Board has accepted the tender of the contractor and WHEREAS the contractor as

furnished a sum of Rs..(Rupees ..only) as

Earnest Money Deposit at the time of tendering which will be adjusted against security deposit as per

memorandum will be collected by deductions from the running bills, at the rates mentioned there in for

the due fulfillment of all the conditions of the contract.

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this agreement words and the expressions shall have the same meanings as arerespectively assigned to them in the conditions of the contract hereinafter referred to.

2. The following documents shall be deemed to form and be read and construed as part ofthis agreement viz.

1 Tender Notice2. Instruction to Tenderers

3. Terms and Conditions

5. Annexes6.Schedule of Price

7.Work Order


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3. The contractor hereby convenience with the Board of trustees of VOC port to constructcomplete and maintain the works in conformity in all respects with the provision of the

agreement.

4. The Board of the Trustees of VOC port hereby covenants to pay the contractor inconsideration of such construction, completion and maintenance of the works the

Contract price at the time and in the manner prescribed by the contract.

IN WITNESS WHEREOF the parties here into have set their hands and seals the day andyear first written.

The common seal of the Trustees ofV.O.Chidambaranar port was here into affixed and

The Chairman thereof, has set hisHand in the presence of CHAIRMAN of the Board

of Trustees V.O.Chidambaranar port.

Signed and sealed by

The Contractor in the presence of


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V.O.CHIDAMBARANAR PORT TRUSTMECHANICAL & ELECTRICAL ENGINEERGING DEPARTMENT

NIT NO.MEE/SE2E1/ELE/F.18(8)V1/2014/D. Dated: . .2014

NOTICE INVITING TENDERSealed tenders are invited under two cover system by V.O.Chidambaranar Port Trust,Tuticorin from experienced, reputed and financially sound contractors, as stipulated in thetender document for the following work:

I Name of work Comprehensive Annual Maintenance contract ofcooling equipments at VOC Port Trust for a period oftwo years

II Estimate value of work Rs.8,85,537/-III Earnest Money Deposit Rs17,711/-

IV Cost of tender document Rs.525/- (inclusive of 5% VAT) + Rs.100/- extrathrough post

V Sale of tender document 21.08.2014 to 03.09.2014

VI Last date & Time of receipt

for receiving the tender.

Upto 1500 hrs. on 05.09.2014

VII Opening of Tender At 15:30Hrs on 05.09.2014

VIII Period of Contract Two years

IX Validity of tender 120 days from the last date fixed for receiving thetender.

2)Tender documents can be obtained from the office of the FA &CAO /V.O.CPT on anyworking day between 1100 hrs and 1600 hrs during the dates indicated at Sl. No.V in para 1above on application and on payment of cash towards the cost of the tender document.Those who intent to get the tender document by post shall remit the cost with an additionalsum of Rs.100/- each to cover the postal charges through demand draft payable to theFA&CAO/V.O.CPT drawn on any nationalised bank or scheduled bank and payable atTuticorin and send it to the Chief Mechanical Engineer.3. Downloading tender schedule from Port web site:The tender documents can also be downloaded from Port web site a sum of Rs.525/- towardsthe cost of tender document shall be paid along with EMD by those who submit their tenderby downloading the tender document from the Port web site failing which their offer will not beconsidered at all. The down loading of the documents shall be carried out strictly as providedon web site. No editing, addition /deletion of matter shall be permitted. If such action isobserved at any stage such proposals are liable for out right rejection The downloaded


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5. The tenders shall be accompanied by EMD for the amount specified at Sl.No.III of Para(1)above, in the form of Demand Draft drawn on any Nationalized or Scheduled bank having

its branch at Tuticorin, in favour of the Financial Adviser & Chief Accounts Officer,V.O.Chidambaranar Port Trust, without which the Tender will not be considered. EMD in anyother form will not be accepted.

6. The tender document will be issued to those bidders registered in the EngineeringDepartment of this Port. However, unregistered contractors wishing to quote can alsopurchase the tender document, provided they shall satisfy the eligibility criteria. On scrutiny ifthe applicant is found not eligible under the required class his tender will be ignored,

7. The completed tender should reach CME/VOCPT, Tuticorin-628004 not later thanprescribed time and date as in Sl.No.VI in Para-1 above. The tender (main cover and firstcover) will be opened on the last date of receipt of tenders at 1530 hrs in the presence ofsuch of the tenderer who may wish to be present. Date of opening of Cover 2 of qualifiedtenderers will be intimated later. The tender received after due date and time will besummarily rejected. The Port will not be responsible for the loss of tender document if any orfor the delay on postal transit, Telegraphic offers will not be entertained

8. Tenders which are in any way incomplete will not be considered. The Ports reserves therights to waive any formality thereof or to reject any or all the tenders without assigning anyreason and not found itself to accept the lowest tender.

9. This tender notice shall form part of the contract agreement.10.The contractor should adhere the Employees State Insurance Act 1948 (34 of 1948)

a) If employment of 10 and above people are said to be deployed, the tenderer is toensure that ESI Act provisions are complied with.

b) In case of deployment of less than 10 people, it is the tenderers responsibility tosubstantiate the said deployment and confirm to ESI Act requirements.

-sd-CHIEF MECHANICAL ENGINEER

To

1. All Head of Departments/V.O.CPT2. Superintending Engineer/ Elect/ Mech3. CVO/V.O.CPT4. Executive Engineer/PWD/Sivankoil Street, Tuticorin-25. Executive Engineer/TWAD Board, No.16, 19thStreet Toovipouram,

Tuticorin-628 003.6 E ti E i /Hi h Ett R d T ti i


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INSTRUCTION TO TENDERERS1.(A) GENERAL:

On behalf of the Board of Trustees of the V.O.Chidambaranar Port Trust, the Chief

Mechanical Engineer, VOC Port Trust invites tenders under two cover system in sealedcovers from reputed firms with proven ability for the work Comprehensive AnnualMaintenance contract of cooling equipments at VOC Port Trust for a period of two years(B) DEFINITIONS AND INTERPRETATIONS:In the contract, as hereinafter defined the following words and expressions shall have themeaning hereby assigned to them except where the context otherwise requires.

1. Board :- The Board means the Board of Trustees of the V.O.Chidambaranar Port, a

body Corporate under the Major Port Trusts Act 38 of 1963 represented by theChairman, and as amended from time to time also Employer herein after called Board

2. Engineer means the Chief Mechanical Engineer of the V.O.Chidambaranar Port Trustand his successors.

3. Engineer, in-charge/Engineer representative means the Executive Engineer or aofficer appointed by him in writing who shall direct and supervise and be in charge of

the works.

4. Contract means the documents forming the tender and acceptance thereof and theformat agreement executed between the Port Trust and contractor together with thedocuments referred to therein including the General conditions, special conditions ofcontract, specifications designs Drawings. Priced Bill of quantities and instructionissued from time to time by the Engineer in-charge and all the these documentstaken together shall be deemed to form one contract and shall be complementary toone another.

5. Contractor means the person or persons or firm or company whose tender has beenaccepted by the Board and the legal personnel representatives or the successors ofsuch firm or company and the permitted assigns of such persons or firm or company.

6. Contract Price means the sum named in the tender subject to such additions thereto

or deductions there from as may be made under the provisions here in after contained

7. Drawings means the drawing referred to in the contract agreement and anymodifications of such drawings approved in writing by the Chef Mechanical Engineerand such other drawings as may from time to time be furnished or approved in writingby the Chef Mechanical Engineer.


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9. Schedules referred to in these conditions shall means the relevant schedule (s)annexed to the tender papers issued by Employer.

10. Approved means approved in writing including subsequent written confirmation ofprevious verbal approval and Approval means approval in witting including asaforesaid.

11. A day means a day 24 hours from midnight to the next midnight irrespective of thenumbers of hours worked in that day.

12. A week means seven days without regard to the number of hours worked in any dayin that week.

12. A month means month according to Gregorian Calendar.

13. Urgent works Shall mean any urgent measures which in the opinion of the Engineer-in-charge become necessary during the progress of the works to obviate any risk ofaccident or failure or which become necessary for security

14. Constructional Plant means all appliances or things of whatsoever nature required inor about the executions, completion or maintenance of the work or temporary works(as hereinafter defined) but does not include materials or other things intended to formor forming part of the permanent work.

15. Temporary works means temporary works of every kind required in the executioncompletion or maintenance of the works and which do not form an item of the work orworks.

16. Trusts Stores means the storage yards for materials of the Trust any where in theharbour premises.

17. Market Price means the rate as decided by the Engineer on the basis of the cost ofmaterials and labour to the contractor at the site where the works are to be executedplus the percentage mentioned in schedule to cover all over heads and profit.

18. Nominated Sub Contractor means all specialists, merchants, tradesmen and otherexecuting any special work or supplying any materials for which provisional or primecost sums are included in the contract, who may have been or be nominated or

selected or approved by the employer/ Engineer and shall be deemed to be employedby the contractor,

19. Prime Costs and prime cost sum means the amount actually paid by the contractorfor any article, commodity or special work and shall include all proper charges forpacking carriage, and delivery to site, after deduction of all trade discounts, rebates

d ll d th di t bt i bl f h i f h di t f


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2. SALE OF TENDER DOCUMENTS:The complete set of tender documents including forms, conditions of contract, work

specifications, etc. will be issued on sale by the Chief Mechanical Engineer, VOC Port Trust,

Tuticorin-628 004 from 21.08.2014 to 03.09.2014 during working hours on submission ofwritten application.The tenderer shall be issued with one set of tender document on payment of

Rs.525/-(Rupees five hundred and twenty five only) plus Rs.100/- extra for through postpayable either in cash or through crossed Demand Draft on any nationalised/scheduled bankdrawn in favour of the Financial Adviser & Chief Accounts Officer, V.O.Chidambaranar PortTrust, Tuticorin-628 004 payable at Tuticorin. The name and address of the tenderer shallbe clearly marked in the application for issuing tender documents. The cost of tender

documents will not be refunded under any circumstances.Each tenderer will be issued with one copy of tender documents, marked original.

The document comprised of general and special conditions of contact, work specificationsand proforma for furnishing the technical proposals, tender schedules, proforma forfurnishing qualifications and experience, etc.

3. SUBMISSION OF TENDER :The tenderers shall submit their tender in sealed covers as specified below duly

signed and completed in all respects along with tenderer's covering letter indicating clearlyand deviations in the terms and conditions or any new conditions stipulated by him andother enclosures if any required.

The tender shall be sent to the Chief Mechanical Engineer, V.O.ChidambaranarPort Trust, Tuticorin-628 004 so as to reach him on or before 15.00 hours on 05.09.14.Tenders not received on time will not be considered. Tenders who present tenderdocuments personally or through authorised agents are advised to drop the tender in

Tender Box earmarked for the purpose at the Office of the CHIEF MECHANICAL ENGINEER,V.O.Chidambaranar PORT TRUST. The Port will not be responsible for Postal delay or transitdelays. If the last date of receipt/opening of Tender happens to be a holiday at a laterdate, the same will be received/opened on the next working day.

The tenderers are required to submit their offer in two cover system, Cover Iand Cover II, both the covers shall be sealed separately and put together in one cover andthat cover also be sealed. The tender shall be submitted, completed in all respect in twoseparate sealed covers as given below:-

a) FIRST COVER (NO.1):The first cover (No.1) will contain the following items of documents based on

which the tenderers will be shortlisted.1. The Earnest Money Deposit shall be enclosed.2. (i)Such particulars with regard to experience with notary attestation shall be

enclosed


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space to be signed on each page with their official stamp. The above documentshall be enclosed in the first cover which shall be sealed and superscribed,Comprehensive Annual Maintenance contract of cooling equipments at VOC

Port Trust for a period of two years Cover No.1, and bear on the bottom leftcorner, the name and full address of the tenderer with his official stamp. Thetenderer should ensure that the Schedule of price is not enclosed in Cover No.1.

b) SECOND COVER: (No.2) :(i) The Schedule of Prices (Price bid of original tender documents)

there of duly filled in with the rates shall be enclosed in the second cover(No.2) which shall also be similarly sealed superscribed ComprehensiveAnnual Maintenance contract of cooling equipments at VOC Port Trust

for a period of two years Cover No,.2 and bear on the bottom leftcorner the name and address of the tenderer with his official stamp. Thetenderer should ensure that the Schedule of price is not enclosed in Cover

4. EVALUATION :i) Cover No.1 containing the technical documents to shortlist the eligible tenderers

will be opened on the scheduled date and time i..e on 05.09.14 at 15.30 hrs. in thepresence of such tenderers who wish to be present at the time of opening.

ii) After opening the first cover and getting the required technical/commercialclarifications based on the information given, Port Trust will prequalify the eligibletenderers.

iii) The tenderers will be prequalifying based on the documents contained in CoverNo.1. The cover No.2 submitted by the prequalified tenderers alone will be opened on asubsequent date which will be intimated to the prequalified tenderers. The decision of thePort Trust in prequalifying the eligible tenders shall be final.

iv) The terms of tender schedule, conditions of contract, etc. shall not be defaced ordetached or detached from the documents.

v) The V.O.Chidambaranar Port Trust shall have no liability to the tenderer inrespect of any expenses incurred by him, direct or indirect, in preparing and/or submitting

the tender.

5. MINIMUM CRITERIA FOR PRE-QUALIFICATION:

a)Minimum period of experience : i)During the last 7 years as on 31.07.2014in executing works. (Details the firm should have executed at least


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value( ie. Rs.7,08,430/-)b) The Average Annual Turnover 30% of the

estimated value of Rs.8,85,537/-during ie Rs.2,65,661/-

the last three years.(Details shall befurnished in Form IV)The tender which does not satisfy the pre-qualification criteria as mentioned

above shall summarily be rejected and shall not be considered for further evaluation.

6. EARNEST MONEY DEPOSIT: Earnest Money : Rs.17,711/-(Rupees seventeen thousandseven hundred and eleven only). The EMD of Rs.17,711/- in the form of Demand Draft orBanker's Cheque payable at Tuticorin drawn in favour of FA&CAO/VOCPT from any

Nationalised/ Scheduled bank having its branch at Tuticorin.The Earnest Money deposited by the unsuccessful tenderers will be refunded within

fifteen days of deciding L1 without interest. The Earnest Money deposited by thesuccessful tenderer will be adjusted towards Security Deposit and will be refunded withoutinterest after the completion of contract period or after furnishing bank guarantee towardsSecurity Deposit including EMD. The Earnest Money Deposit should be enclosed along withcover I.. Whenever there is a delay in commencement of work, the EMD shall be forefeited.

7. PERFORMANCE SECURITY :The contractor shall deposit an amount equal to 5% of theaccepted tender value as Performance Security in the form of DD or Bankers' Cheque orirrevocable Bank Guarantee obtained from the Nationalised / Scheduled bank havingnetworth of more than Rs.100.00 crores in the form as per specimen in the Schedule. Aletter from the Bank shall also be sent along with the Bank guarantee directly to theEmployer within 15 days of placement of work order or before the commencement of workwhich ever is earlier. However, the Chief Mechanical Engineer may relax the time limit of15 days and extend it by further period of 10 days in extraordinary circumstances for thereasons recorded by him. If the performance Security is not deposited in time asprescribed above, the work order shall stand cancelled automatically and the EarnestMoney Deposit will be forfeited. The performance security will remain in force throughoutthe period of contract, and will be refunded after the contract period thereafter. Thecontractor shall furnish the BG towards performance security by the issuing bank directly tothe port. This performance security will not bear any interest.

8. SECURITY DEPOSIT : A sum at 10% shall be deducted from each running bill afteradjusting the amount already deposited by the contractor as EMD subject to a maximumaccumulation of 5% of contract price. The amount deducted from the bill will be kept assecurity deposit for the contract period. If during this contract period, any defects arenotified which in the opinion of the Chief Mechanical Engineer are due to bad materialsused and / or defective workmanship, the contractor shall be required to carry out at the


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9. TIME SCHEDULE:The time allowed for the commencement of the work Comprehensive Annual

Maintenance contract of cooling equipments at VOC Port Trust for a period of two yearsshall be 15 days from the date of issue of the work order and also the contract period istwo years from the date of commencement.

10. RATES TO BE FIGURES AND WORDS :The tenderer shall quote the rate in Indian Rupees and in English, in figures as

well as in words, the rates tendered by him in the concerned proforma of the tender and insuch a way that interpolation is not possible. The tendered amount for the work shall be

entered in the tender form and duly signed by the tenderer and enclosed and sealed incover No.2 In case of any discrepancy between figures and written words, the rates inwords shall be taken as the quoted price.

11. CORRECTION/VARIATION:i) All corrections and alterations in the entries of the tender documents shall be

attested with full signature of the tenderer with date. No erasures or over-writings arepermissible.

ii) The tenderers should not send any revised or amended offers after opening ofthe tender. No such document will be entertained. The Board also not accept offers withthe price variation clause.

iii) The prices and amounts entered in the schedule of price shall represent thetenderers offer for the work generally in accordance with work specifications and purposegiven in this tender.

iv) Deviation: Tender should be completed in all respects for taking a decisionimmediately on opening of the tender. In the absence of tenderers disagreement to anyparticulars clause, it will be construed that they are agreeable to such ports conditionswhere they have not expressly deviated.

12. SIGNING OF TENDER:The tender shall be signed only by the parties who are themselves in a position

to undertake the work and possessing all other resources required for the purpose. Thetender shall contain the name, residence and place of business of the person or persons

submitting the tender and shall be signed by the tenderer with his usual authorizedrepresentatives followed by the name and designation of the person signing the documentalong with a copy of the partnership deed. Tender by a corporation shall be signed in thename of the corporation by a duly authorized representative, and a power of attorney inthat behalf shall accompany the tender. A copy of the constitution of the firm with thenames and addresses of all the partners shall be furnished. In the case of company, a copy


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14. ALL PAGES TO BE SIGNED:

All signatures in the tender documents shall be dated. All pages of all sectionof the original tender documents shall be signed with date and seal at the lower right handcorner and also signed wherever required in the tender document by the tenderers or by aperson holding power of attorney to sign on behalf of the tenderer before submission of thetender.15. RIGHT OF THE BOARD TO ACCEPT OR REJECT THE TENDER :

The Board does not bind itself to accept the lowest tender and reserves theright to reject any or all tenders received without assigning any reason, whatsoever.

Tenders in which any of the particulars and prescribed information are inadequate orincomplete in any respect and / or the prescribed conditions are not fulfilled are liable tobe rejected. Canvassing in any form by the tenderers will result in their tender beingrejected.16. TRANSFER OF TENDER DOCUMENTS:

Transfer of tender documents purchased by one intending tenderer to another isnot permissible.17. INCOME TAX, SALES AND SERVICE TAX:

a. Payment of income tax: Income tax will be deducted at the rates as applicable fromtime to time. It is open to the contractor to make an application to the Income TaxOfficer concerned and obtained from him a certificate authorising the department todeduct income tax at such lower rate or deduct no tax as may be appropriate to hiscase. Such certificate will be valid for the period specified there in unless it iscancelled by the Income Tax Officer earlier. The contractor shall furnish PAN details.

b. VAT (Works Contract Tax)- VAT will be recovered at the rates applicable from timeto time on the contract value.

c. Service Tax:- Service Tax as applicable will be recovered at the rates applicable fromtime to time for water, electricity, telephone and other services etc rendered by thePort.

d. Executing Works Contract Service Tax:-(I) The tenderer shall quote service tax if applicable on either of the following twooptions:-

Options Present Rate of Service

Tax and Edu.Cessthereon

Amount on which

service tax is to becalculated

Amount of service

Tax

1 2 3 4

1.Service tax on Gross amountcharged as per tender less VAT

4.944%


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ii) The service tax shall be paid on submission of bills/ invoices as prescribed under service

tax rules mentioning the full details regarding Name, Address, Service Tax RegistrationNumber of the tenderer along with the description, classification and value of taxableservices and service tax payable thereon.

18. OPENING AND ACCEPTANCE OF TENDER: Tenders submitted by tenderers shall remainvalid for acceptance for a period of 120 days from the date of opening of the tenders. Thetenderer will not be allowed during the declared period of validity to revoke or cancel histender or to vary any term thereof, without the consent in writing of the Chief Mechanical

Engineer.

19. ADDENDA / CORRIGENDA :ddenda/Corrigenda to the tender documents will be issuedby the Chief Mechanical Engineer prior to the date of opening of the tenders, to clarify orreflect modifications in the contract terms and conditions.

Such addendum/corrigendum will be distributed to each firm or person who hadpurchased the tender documents.T enderers who are unable or unwilling to bring theirtenders to conform to the requirements of the Board are liable to be rejected.

20. COLLECTION OF DATA TENDERER'S RESPONSIBILITY:The tenderer shall visit the site and acquaint himself fully with the site and

local conditions and no claims whatsoever will be entertained on the plea of ignorance ordifficulties in the execution of the work. Before submitting the tender, the tenderer shallbe deemed to have clearly understood and satisfy himself regarding the work and services,all conditions liable to be encountered during the execution thereof and that prices, ratesand/or compensation quoted in the offer are adequate and all inclusive with respect to allfactors, circumstances and conditions likely to be incidental, both direct and indirect, tothe work and services.

The prices and amount quoted by the tenderer shall allow for all costs,including escalation of labour, transport, insurance fees, increase in cost due togovernment and other charges, direct and indirect, till the work is completed inaccordance with the scope of the contract and contract period.

21. AMBIGUITY: Should there be any ambiguity or doubt as to the meaning of any of thetender clauses/conditions or, if any further information is required, the matter shouldimmediately be referred to the Chief Mechanical Engineer, V.O.Chidambaranar Port Trust inwriting, whose interpretation shall be final and binding.


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22. TENDERER'S COMMENTS :Any comments which the tenderer desires to make shall notbe placed in the annexed documents but shall take the form of a separate statement in the

English language and giving reference to page, clause or item numbers and shall besubmitted along with the tender in the cover No.1.

23. SIGNING THE CONTRACT:The successful tenderer shall be required to execute anagreement in the proforma prescribed by the V.O.Chidambaranar Port trust (draft enclosedin the document) on Tamil Nadu Government State stamp paper of the required valuewithin 15 days from the date of issue of the notice of acceptance of the tender. In theevent of failure on the part of the successful tenderer to execute the agreement within the

above stipulated period, or the period agreed by the Port, the Earnest Money or securitydeposit deposited by him will be forfeited and apart from that the Board being in suchcircumstances entitled to treat the successful tenderer as in breach of contract andproceed accordingly

24. JURISDICTION: The award of contract for the work Comprehensive AnnualMaintenance contract of cooling equipments at VOC Port Trust for a period of twoyears' is subject to the legal jurisdiction of local court, Tuticorin (Tamil Nadu) and no other

court, other than court at Tuticorin (Tamil Nadu) will have jurisdiction regarding anymatters concerning the contract.

25. INSTRUCTIONS TO TENDERERS TO FORM PART OF THE CONTRACT: All theseinstructions conditions, special conditions, if any, work specifications contained in thetender document and any correspondence related to this Contract shall form part of theagreement.

26.INSPECTION OF SITE: The tenderer is advised to visit the site before submitting theirsealed offers in order to ascertain the nature of work involved.

27. PRECAUTION AGAINST AIR AND WATER POLLUTION : Every precaution shall be takenby the contractor to prevent air and water pollution resulting from his operations as perrequirement of the appropriate authorities. The hazardous waste shall be disposed off onlyto the genuine processors having requisite approval in accordance with implementation of

hazardous waste rules 1989, notified tender environment Act, 1989 and rules regulationsmade there under from time to time.

28. LABOUR :(a)The contract labourers / employees shall display their identity card while inside the

Port area.


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29.EXTENSION OF TIME: -i The Contractor shall commence the works on site with the period named in the tender after the

receipt by him of an order in writing to this effect from the Engineer and shall proceed with thesame with due expedition and without delay expect as may be expressly sanctioned or orderedby the Engineer or be wholly beyond the control of the contractor.

ii The contractor shall maintain the rate of progress required as per schedule if the progress ofwork is held up owing to circumstances, which in the opinion of the Engineer are beyond thecontrol to the contractor such as war stormy, weather and for other reasonable causes in theopinion of the Engineer the Engineer may at his discretion, grant to the work in such extensionof time as he considers reasonable for the completion of the work. In such circumstances, thecontractor shall apply for extension of time within fifteen days of the hindrance on account of

which he desires such extension as aforesaid.iii The execution of the work during the extended period also, shall be only under the conditions

and at the rates specified in the contract.iv No claim shall be made by the contractor on the grounds of executing the work beyond the

completion period stipulated in the contract.v The contract period for the work Comprehensive Annual Maintenance contract of cooling

equipments at VOC Port Trust for a period of two years may be extendable for a period ofone year at the same terms and conditions.

30. COMPENSATION FOR DELAY: The defective equipment has to be reconditioned immediately.The equipment taken to your workshop for attending major repairs should be brought back in goodworking condition within seven days. While attending major repairs, substitute equipment of similarmake & capacity by contractors own arrangements shall be put up in service till the departmentalequipment is refixed. In case of neither the spare equipment at contractor cost is not fixed within thestipulated period nor the departmental equipment is under repair for more than seven days, thepayment for the particular equipment will not be made for that Quarter/month/Monthly twicerespectively. Also 10% of CAMC charges for that particular equipment for that particular period will be

deducted from any money due to the contractor as liquidated damages or penalty.

31. DETERMINATION OF RESPONSIVENESS: The tender which does not satisfy the terms andconditions as mentioned in the tender, shall summarily be rejected and shall not be considered forfurther evaluation. The owner will scrutinize tenders to determine whether the tender is substantiallyresponsive to the requirements of the tender document. For the purpose of this clause a substantiallyresponsive tender is one which inter- alia confirms to all the terms and conditions, general conditionsof the entire tender documents without any deviation (or) reservation. A tender which in relation to the

estimated rates, is unrelating will be rejected as non- responsive. The decision of the owner shall befinal in this regard.

32. COMPLIANCE WITH ESI ACT:The contractor should adhere the Employees State Insurance Act 1948 (34 of 1948)

i If the contractor is likely to employ more than 10 employees, the contractor should haveobtained ESI code F rther the contractor sho ld s bmit the ESI code n mber and confirm the


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33. The tenderer shall furnish the deviations if any in Technical, General & Special conditions in theenclosed Form I & II respectively.

34) INDEMNITY BY EMPLOYERThe employer will save harmless and indemnity the contractor from and against all

claims, demands, proceedings, damages costs, charges and expenses in respect of thematters referred to in the provision to clause damage to persons and property.

35) CONTRACT DOCUMENTS:a) Language: The language in which the contract documents, correspondence shall be drawnup,shall be English.b) Documents mutually Explanatory: Except if and to the extent otherwise provided by thecontract the provisions of the general conditions of particular application shall prevail overthose of any other document forming part of the contract subject to the forgoing the severaldocuments forming the contract are to be taken as mutually explanatory of one another, butincase of ambiguities or discrepancies the same shall be explained and adjusted by theEngineer who shall thereupon issue to the contractor instructions directing in what mannerthe work is to be carried out.

If there are varying or conflicting provisions made in any one document forming part ofthe contract the Engineer shall be the deciding authority with regard to the intention of thedocument.

Any error in description quantity or rates in schedule of works/ items or bill of quantitiesor any omission there from shall not vitiate the contract or release the contractor from theexecution of the whole or any part of the works comprised there in according to drawing andspecifications or from any of his obligations under the contract.

36. COMPLIANCE WITH EPF ACT:The contractor should adhere to EPF Act, 1952.

1. The contractor has to comply with all provisions contained in EPF and MP Act. 19522. Rate quoted in BOQ (Price bid) shall not include EPF component. The claim for EPF

component shall be admitted as per actual on submission of documentary proof of paymentmade to EPF authorities along with full details of manpower deployed and calculation ofcontribution.


19/48

SCOPE OF WORKComprehensive Annual Maintenance contract of cooling equipments such as Air

conditioners, Water coolers and Refrigerators at various locations at VOC Port Trust including

replacement of all spares, tinkering and painting etc.

1. The following maintenance works shall be carried out during Monthly Twice/ Monthly /Quarterly maintenance of cooling equipmentsi. cleaning the filter pads and cleaning the unit after removing the grillsii. checking of wiring, checking the cooling fan and cleaning the blades and lubrication

iii. Running the compressor, checking the load current and volt on no load and load.iv. checking the front vibration and rear condenser grillsv. checking the thermostat and measuring the temperaturevi. Tinkering and painting the rusted portion of each unit where ever necessary during

every month or quarter and painting the entire unit including the outer shell at leastonce in a year. Colour and quality paints should be approved from Port authoritybefore painting.

vii. Gas charging whenever required.

viii. Water servicing once in every Monthly twice / monthly / once in every three months2. Replacement: The defective components including compressor shall be replaced by

new one of the same specification and make.3. Transport: Transportation of any equipment from the Port premises to your workshop &

vice versa for attending repairs, when it become necessary shall be done at your cost.4. The firm has to provide minimum 2 Nos of technicians and 2 Nos of helpers on all

working days of Port for CAMC work. Also the urgent works shall be carried out onholidays, if required.

5. The maintenance work shall be carried out in the presence of the concerned officials ortheir authorized representative or users.

6. The defective equipment has to be reconditioned immediately. The equipment taken toyour workshop for attending major repairs should be brought back in good workingcondition within seven days. Failing the above, substitute equipment of similar make &capacity by your own arrangements should be put up in service till the departmentalequipment is refixed.

7. The contractor should submit a quarterly report for each equipment after thecompletion of quarterly service.8. The contractor should also carry out the maintenance works on the equipment for the

extended period of if any.9. If the defective equipment is not rectified within the stipulated period, the rectification

works will be carried out by the department / other agencies and the cost thereof will


20/48

TERMS & CONDITIONS

1. Rate: The rates are firm and final No increase in rates will be permitted on account of

escalation of price, additional duty, Tax, etc.

2. Tax: Income Tax, Works contract Tax / or any other statutory levies applicable from

time to time will be deducted at source as per rules. Service Tax will be paid extra

under production of documentary evidence.

3. Payment Terms: Payment to the Contractor will be made on quarterly basis on

satisfactory completion of works assigned. The mode of payment is through e-

payment. Hence the tenderer shall furnish the Bank Account Number for payment

4. Inspection: The tenderer shall inspect the site before offering their rate, in order to

access the actual work. It is responsibility of the contractor to ascertain the nature of

work as per site conditions.

5. Right: The Port reserves the right not to award the work to the lowest bidder. The Port

reserves the right to cancel any/all the tender(s) without assigning any reason. The

Port also reserves to split and award the work to two or more contractors. The Port's

decision in any of the matter(s) is final and binding on each other. If the works are not

carried out in satisfactory manner, the work order will be cancelled by the Port.

6. Damage : Any damage is caused to Port equipments while carrying out the works, it

should be attended to by the tenderer at his own cost.

7. Accidents: Any accidents including death caused to the contractor or workers during

course of execution of work or elsewhere will be taken care by the contractor(s)

themselves and Port is in no way responsible for the same. The port is not responsible

for any loss of life or damage or theft of materials. All the materials should be kept inthe safe custody of the contractor.

8. Contract Labour Act: The contractor shall comply with all necessary rules and

regulations of the contract labour (Regulation abolition) Act 1970 and 1971.


21/48

12. Disputes: If any disputes or difference of any kind whatsoever arises, the decision of

the Chief Mechanical Engineer shall be the final.

13. The rates are firm and final and inclusive of Monthly twice/ monthly / quarterly

inspection charges, repair charges, renewal of spares if necessary etc.

14. The period of contract is two years from the date of issue of work order / date on which

the works are under taken for execution.

15. All the units covered in the contract are in good working condition and the same should

be handed over to Port in good working condition at the end of the period of contract.

16. Additional units shall be included in your contract at the same rate for which

amendment for quantity will be issued before doing maintenance work.

17. Tenderer are requested to contact the respective Electrical Sub divisions before

carrying out the maintenance work.

18. Service report shall be given for preventive maintenance and breakdown calls

separately duly signed by the Department representatives and your Service Engineer /

Mechanic.

19. Any damage is caused to Port unit while carrying out the maintenance works/repair

works, it should be attended to by the tenderer at his own cost.

20. If the maintenance works and repair works are not carried out in satisfactory manner,

the work order will be cancelled by the Port. The decision of Chief Mechanical

Engineer is final.

21. The Port's decision in any of the matter(s) is final and binding on each other.

22. Any accidents including death caused to the contractor or workers during course of

execution of work or elsewhere will be taken care by the contractor(s) themselves and

Port is in no way responsible for the same.23. The tenderer is advised to visit the site before submitting their sealed offers in order to

ascertain the work involved in maintenance of the cooling equipment.

24. The work is required to be done with precision and high quality.


22/48

27. The work shall be carried out in all respects with workmanship and materials of the

best substantial and approved quality (confirming to ISI standard specifications)to the

entire satisfaction of the Engineer who may reject any plant/ apparatus, materials,

workmanship which shall in his opinion be defective in quality and such rejection will

be final and conclusive. The contractor shall at his own expenses provide all materials

labour haulage, saver tools and plants in manner of aforesaid qualified craftsman in

the trade shall be employed.

28. The contractor shall make good at his own expense all defects due to faulty design

materials or workmanship on the part of the contractor during the period of one year

from the date of which the work is certified by the Engineer to have been brought to

beneficial use. Any defects noticed in the installation during a period of one year from

the date of commissioning shall be attended and rectified by the contractor at free of

cost. The due portion of the security deposit and performance security will be

refunded after the expiry of this maintenance period.

29. The quantity given in the schedule is only approximate and payment will be made as

per actuals.

30. The contractor has to make his own arrangements for the safe custody of materials

brought to site.

31. Power to vary or omit work:- The Engineer shall have full power subject to the

prevision next herein after contained from time to time before the works have been

taken over by notice writing to order the contractor to after, amend, omit, add to or

otherwise vary any of the works any such order shall be without prejudice to the liability

of their contractor under contract and contractor shall carry out any alteration,

amendments, omission, addition or variations so ordered and he is bound in carryingthem out by the same conditions.

32. The contract labourers/employees shall display their identity card while inside the Port

side.


23/48

ABSTRACT

Sl.No

Schedule Description Service

Electricalsubdivisions

Total

I II III IV

1 A 1 Ton Window AC unit Quarterly 2 2 Nos2 A 1 Ton split AC unit Quarterly 4 4 Nos

3 A 1.5 Ton window ACunit Quarterly 20 16 36 Nos4 A 1.5 Ton split AC unit Quarterly 38 38 76 Nos5 A 2 Ton Window AC unit Quarterly 0 3 3 Nos6 A 2 Ton split AC unit Quarterly 27 15 42 Nos7 A Water cooler Quarterly 11 8 4 5 28 Nos8 A Refrigerator 165- 295

LtrQuarterly 9 1 10

Nos9 A Refrigerator 300-380

LtrQuarterly 9 9

Nos10 B 1 Ton Window AC unit Monthly 0 Nos11 B 1 Ton Split AC unit Monthly 0 Nos12 B 1.5 Ton window AC

unitMonthly 7 2 9

Nos13 B 1.5 Ton split AC unit Monthly 15 1 16 Nos

14 B 2 Ton split AC unit Monthly 2 1 3 Nos15

C1 Ton Window AC unit Monthly

Twice1 1

Nos16

C1.5 Ton window ACunit

MonthlyTwice

1 1Nos

17C

1.5 Ton split AC unit MonthlyTwice

8 8Nos

18 C 2 Ton Split AC unit MonthlyTwice 6 6 Nos

Total cooling equipment 254 Nos


24/48

List of cooling equipments at Electrical subdivision - I

1.5 Ton window AC unit

Sl.No Model Capacity Make Unit Sl.No Location

1 Window 1.5T Carrier Traffic Admn. Office 500004929022005717

2 Window 1.5T Voltas Container Cell 540-430205

3 Window 1.5T Voltas Container Cell 26273

4 Window 1.5T Voltas Container Cell 26039

5 Window 1.5T Voltas Shallow Draught Berth Traffic Office 209409

6 Window 1.5T Voltas Addl.Berth Traffic Office 262037 Window 1.5T Carrier Port Immigration Office, Near Green Gate 500004929022005716

1.5 Ton Split AC unit

1 Split 1.5T Carrier Green gate -OUT-Cust 500223146139023927

2 Split 1.5T Carrier Green gate -OUT-Traffic 500223146139023843

3 Split 1.5T Carrier Green gate -OUT - CISF 500223146139023948

4 Split 1.5T Carrier Green gate-OUT-Cust2 500223146139023934

5 Split 1.5T Carrier Green gate -OUT-Traffic2 5002231461390239136 Split 1.5T Carrier Green gate-OUT - CISF2 500223146139023953

7 Split 1.5T Carrier Green gate-Cust2.IN 500223145139023924

8 Split 1.5T Carrier Green gate-Traffic2-IN 500223151139024231

9 Split 1.5T Carrier Green gate - CISF2-IN 500223146139023928

10 Split 1.5T Carrier Green gate - CISF- IN 500222946139022282

11 Split 1.5T Carrier Green gate(Cust.- IN gate) 500222946139022261

12 Split 1.5T Carrier Green gate(Traffic-IN gate) 500223151139024718

13 Split 1.5T Carrier Blue gate (Traffic) B000920OD : B004110

14 Split 1.5T Videocon Nallathani

15 Split 1.5T Videocon Musal

2 Ton Split AC unit

1 Split 2 T Voltas Green gate control room-IN 4551145A11E0014182 Split 2 T Voltas Green gate control room-OUT 45551148P12E000328


25/48

Water cooler

1 water cooler30 Ltr Voltas Traffic Office-Shallow Draught

Berth110083

2 water cooler 80 Ltr Blue Star Finger Jetty -Floating Craft Office BJK80319-F-05

3 water cooler80 Ltr Blue Star CHER Sub Division office

(Addl.Berth)BUEL 11571 A00

4 water cooler80 Ltr Blue Star Addl.Berth -Electrical Sub

DivisionBUEL 11570 A00

5 water cooler 80 Ltr Blue Star 8 th Berth Traffic Office BUEL 46056C03

6 water cooler40/80 Ltr Usha

SriramTraffic Office Addl.Berth D 2052 E 90176

7 water cooler 80 Ltr Voltas Deptt.Canteen Addl.Berth 6010121P08J001670

8 water cooler80 Ltr Blue Star Finger Jetty Marine Workshop BJRL9724D99

9 water cooler 80 Ltr Voltas Addl.Berth 6 th Berth 6010121P08K001821

10 water cooler 80 Ltr Voltas Shallow Draught Berth LabourRest Room6010121P08K001842

11 water cooler40/80 Ltr Usha

SriramCoal Jetty-II,CHLP Rest Room D2052 E90146


26/48

List of cooling equipments at Electrical subdivision - II

Sl. Model Capacity Make Unit Sl.No. Location

1 Ton Window

1 Window 1 Ton Carrier 500005415021000000 Port hospital dispensary at Zone-B2 Window 1 Ton Carrier 500005415021000000 Port hospital Dy CMO OP Room

1 Ton Split

1 Split 1 Ton TCL TAC 12CS /H Port Guest house Suit No.1 (Sit out)

2 Split 1 Ton Carrier 1201 0141 482 Dog Kennel CISF

3 Split 1 Ton Carrier 1201 0142 821 Dog Kennel CISF

4 Split 1 Ton Carrier 12012011596/12012010340 Specialist room - Port Dispensary

1.5 Ton Window

1 Window 1.5Ton Voltas 254110 Port Guest house Suit No.3

2 Window 1.5 Ton Voltas 4010878/U08/D831479 Type Dy.CPT Qtrs

3 Window 1.5 Ton Voltas 474618 Port school computer room

4 Window 1.5 Ton Voltas 474613 Port school computer room

5 Window 1.5 Ton Voltas 209414 Port dispensary lab

6 Window 1.5 Ton LG 703KPMZ 003851 Type VI B, CVO Qtrs

7 Window 1.5 Ton LG 703KPHG 005089 Port hospital Dy CMO

8 Window 1.5 Ton LG 703KPYR 003650 Type V, No 1, CMO Qtrs

9 Window 1.5 Ton LG 703KPDT 003850 Type V, No 1,TM Qtrs

10 Window 1.5 Ton LG 703KPJP 003212 Type V, No 9 CE Qtrs

11 Window 1.5 Ton LG 703KPYR 003218 Type V, No 10 CE Qtrs

12 Window 1.5 Ton LG 703KPIH 003647 Type V, No 13 CISF Commd. Qtrs

13 Window 1.5 Ton LG 707DXUN 001078 Type V, No 19 DC Qtrs

14 Window 1.5 Ton LG 705APCA 010003 Type VI A, FA & CAO Qtrs

15 Window 1.5 Ton Carrier 5000 0492502 2005363 Port hospital minor Operation theater

16 Window 1.5 Ton Carrier 5000 049725022 06970 Port hospital casualty ward

17 Window 1.5 Ton Carrier 5001 30402091 000033 Port hospital Dy CMO (RSMO)

18 Window 1.5 Ton Carrier 5001 304412081 003718 Port dispensary RSMO

19 Window 1.5 Ton Carrier 5000 049225022 006971 Port hospital causality ward

20 Window 1.5 Ton Carrier 5000 049225022 006975 Port hospital causality ward ICU


27/48

1.5Ton Split

1 Split 1.5 Ton Carrier 500222946139022259/500223146139023929

Type VII

2 Split 1.5 Ton Carrier 500223151139024726/500222951139022890 Port Guest house Suit No.7


Port Guest house Suit No.7


Port hospital CMO Chamber

5 Split 1.5 Ton Carrier 500223151139024721/

500222951139022895

Port hospital CMO Chamber (Computer room)


Port hospital CMO Chamber


Port hospital Endoscopy Dy CMO (RSMO)


Port hospital Labour ward

9 Split 1.5 Ton Carrier 500223151139024714/500222942139021911 Port hospital Labour ward


Port hospital PO Ward room no 40


Port hospital Operation Theater


Port hospital Spl. ward room no 33







16 Split 1.5 Ton Carrier 500222924139018620 CPT bungalow (hall)


28/48

17 Split 1.5 Ton Carrier 500223146139023959/500222945139022265/

Port hospital Lab

18 Split 1.5 Ton Carrier 500223145139023827/500222946139022276/

Special ward

19 Split 1.5 Ton LG HEL 503 AP 0092489 Port Guest house Suit No.1

20 Split 1.5 Ton LG 805 DRVL 001511 Pass section CP - 1

21 Split 1.5 Ton Carrier 500222924139018618 CPT Bungalow (office)

22 Split 1.5 Ton Voltas 4551025M 08F 000310 Port Guest house Suit No.6 (Visitors room)

23 Split 1.5 Ton Voltas 4551025M 08F 0005114810949M08F 000443

Port Guest house Suit No.6 (Visitors room)

24 Split 1.5 Ton Voltas 45510 82M09C001830 4561082M09

C000103


25 Split 1.5 Ton Voltas 4511082M09 C001835 4511082M09C000 343


26 Split 1.5 Ton Carrier 2EX5 00DMN 8183 Port Guest house Suit No.2


Port Hospital X RAY room

28 Split 1.5 Ton Carrier 500223151139024732/

500222950139022758

Port Hospital X RAY room





31 Split 1.5 Ton Voltas 4551184P10D 000303 45511204P10D 000051

Port Hospital Dy CMO (Specialist)

32 Split 1.5 Ton York 265702764120200026 Special ward

33 Split 1.5 Ton York 265702764120200299 Special ward34 Split 1.5 Ton York 265702764120200276 Special ward

35 Split 1.5 Ton York 265702764120200295 Type VI A Dy.CPT Quarters

36 Split 1.5 Ton York 265702764120200264 Type VI A Dy.CPT Quarters

37 Split 1.5 Ton York 110101382110101282/110102382110101398

Port dispensary (pharmacy)


29/48

38 Split 1.5 Ton LG 805 DRNW 001503804 DRPS 001216

CPT Office

2 Ton Split1 Split 2 Ton LG HRD 501 KP 000597 PORT Guest house Conference hall

2 Split 2 Ton LG HRD 501 KP 000241 PORT Guest house Conference hall



5 Split 2 Ton Voltas 4551145A11E001431 PORT Guest house Conference hall

6 Split 2 Ton Samsung 600358 Port hospital Operation Theatre

7 Split 2 Ton Samsung 600183 Port hospital Theatre8 Split 2 Ton Voltas 4551026 M08F002710 Port Gust house Suit No.6

9 Split 2 Ton Voltas 451026 M08F0001089 Port Hospital Casualty ICU

10 Split 2 Ton Voltas 451025 M08F000426 Port Hospital Casualty ICU

11 Split 2 Ton Voltas 4551026 M09C001214 Port Hospital Medical store



14 Split 2 Ton Voltas 4551026 M09C000745 Port Hospital Medical store15 Split 2 Ton Voltas 920206 CPTS Bungalow at Zone- B

16 Split 2 Ton Voltas 4511036U08 D24522826 CPTS Bungalow at Zone- B

17 Split 2 Ton Voltas 4511036RJ08 D531497 CPTS Bungalow at Zone-B

18 Split 2 Ton Voltas 4510946M08 E503780 CPTS Bungalow at Zone - B



21 Split 2 Ton Carrier 500229942139002632 Special ward22 Split 2 Ton Carrier 500229942139002642 Special ward

23 Split 2 Ton Carrier 500229942139002635 Port Hospital dental

24 Split 2 Ton Voltas 201844 Container pass section

25 Split 2 Ton Voltas 201843 Call point/Zone B CHD

26 Split 2 Ton Voltas 4551145A11E001396 Pilot rest room

27 Split 2 Ton Voltas 4551145A11E001411 Pilot rest room


30/48

Water cooler

1 Water cooler 80 litre VOLTAS 16220 Zone'B' Engg Dept CIVIL

2 Water cooler 80 litre VOLTAS 43746 MMD office Ist floor

3 Water cooler 80 litre VOLTAS 16225 Maintenance office CIVIL4 Water cooler 80 litre SHRIRAM D2052E90147 Electrical sub division II(T.S)

5 Water cooler 80 litre SHRIRAM CM/L 9159385 CISF ORS mess

6 Water cooler 80 litre SHRIRAM D2052E90180 Zone 'B' Traffic Dept

7 Water cooler 120 litre Blue star BuF 64107 M98 Main store issue section

8 Water cooler 120 litre Blue star 54128 G03 Zone 'B' Dispensary

Refridgerator

1 Refridgerator 195 Ltr LG 311NRYE005626 CISF Canteen

2 Refridgerator 165 Ltr Videocon S-166PP 100843 Port hospital Operation Theater

3 Refridgerator 165 Ltr Videocon S- 166 PP 100428 Port hospital Injection room

4 Refridgerator 165 Ltr Videocon S- 166 PP 100175 Port hospital Female ward

5 Refridgerator 165 Ltr Videocon S- 166 PP 100711 Zone B Port dispensary

6 Refridgerator 195 Ltr LG 311NRNK030263 Port hospital Clinical Lab7 Refridgerator 165 Ltr Godrej 015 486 Port hospital ICU Male ward

8 Refridgerator 195 Ltr LG 310NRVNO10967 Port hospital Dental Clinic

9 Refridgerator 195 Ltr LG 308NRZX073093 Port hospital Medical Store

10 Refridgerator 300 Ltr Godrej 207695 Port dispensary Zone - B

11 Refridgerator 260 Ltr Godrej 394052490 Port hospital Medical Store

12 Refridgerator 285 Ltr LG 307PREV034020 Port hospital Clinical Lab

13 Refridgerator 300 Ltr Whirl Pool 310L1NC072100984 Zone B CPT Bungalow14 Refridgerator 285 Ltr Whirl Pool Port Guest House Kitchen

15 Refridgerator 285 Ltr Whirl Pool Port Guest House Kitchen

16 Refridgerator 285 Ltr LG 307PRKX034021 CISF Officers Mess

17 Refridgerator 340 Ltr LG 312PRDE004730 Port Hospital Clinical Lab

18 Refridgerator 230 Ltr LG J33G3071L014074 Port Hospital Causality


31/48

List of cooling equipments at Electrical subdivision - III


Sl.

No

Model Capacity Make Unit Sl.No Location

1 Window 1.5 T Voltas 4010963M10E002191 Dy Chief Vigilance Officer

2 Window 1.5 T Voltas 280841 Dy Chief Engineer (Civil)

3Window 1.5 T

LG 703KPRW003214 Dy. Chief MechanicalEngineer

4 Window 1.5 T Voltas 209410 Telephone Exchange

5 Window 1.5 T Voltas 258098 Telephone Exchange

6 Window 1.5 T Voltas 196-012149 Telephone Exchange7 Window 1.5 T Voltas 209442 CDC Traffic

8 Window 1.5 T LG 703KPR-003214 SE (Mech) - II

9 Window 1.5 T LG 703KPRW-003220 Chief Vigilance Officer

10 Window 1.5 T LG 703KPCIS-003847 Chief Vigilance Officer

11 Window 1.5 T Carrier 5001304020910037 Dy.Chief Mechanical Engineer

12 Window 1.5 T Carrier 50030402091000041 Sr.Dy.FA & CAO

13 Window 1.5 T Voltas 4010970G 10A005087 SE /Civil -II14 Window 1.5 T Voltas 40110970A10D000919 Deputy Secretary

15 Window 1.5 T Voltas 4010970G10D021885 Hindi officer

16 Window 1.5 T Voltas 209444 CPT Chamber17 Window 1.5 T Voltas 4010700005G280841 Dy.FA & CAO18 Window 1.5 T Voltas 0433589 PRO room1.5 Ton Split AC unit

1 Split 1.5 T York 110101493110102677/ 110102493110102724 Deputy Chairman2 Split 1.5 T York 110101493110102582/ 110102493110102585 Deputy Chairman3 Split 1.5 T York 110101493110102657/ 110102493110102670 Chief Mech Engineer

4Split 1.5 T

York 110101493110102663/ 110102493110102720 Chief Mech Engineer

5Split 1.5 T

Carrier 500223146139023930/ 500222946139022780 Deputy Conservator


32/48

6Split 1.5 T

Carrier 500223145139023925/ 500222950139022755 Deputy Conservator

7Split 1.5 T

Carrier 500223146139023932/ 500223246139022335 Chief Engineer (Civil)

8Split 1.5 T

Carrier 500223146139023935/ 500223246139022328 Chief Engineer (Civil)

9Split 1.5 T

York 1101014931102725 Secretary

10Split 1.5 T

York 110101031110504759 Secretary

11Split 1.5 T

Carrier 500223145139023926/ 500222946139022279 Harbour Master

12Split 1.5 T

Carrier 500223146139023947/ 500223246139022328 Traffic Manager

13Split 1.5 T

Carrier 500223145139023836/ 500222946139022262 Traffic Manager

14Split 1.5 T

Carrier 500223146139023958/ 500223246139022320 Deputy Traffic Manager

15Split 1.5 T

York 110101493110102655/ 110102493110102681 FA&CAO

16Split 1.5 T

York 110101493110102673/ 110102493110102668 FA&CAO

17Split 1.5 T

Carrier 500223146139023945/ 500222946139022275 Conference Hall

18Split 1.5 T

Carrier 500223145139023844/ 500222946139022273 Conference Hall

19 Split 1.5 T Carrier 500223146139023931/ 500223246139022390 RAO Room20 Split 1.5 T Carrier 500223146139023949/ 500222946139022274 Chief Vigilance Officer

21 Split 1.5 T Carrier 500223145139023839/ 500222946139022285 Chief Vigilance Officer

22 Split 1.5 T Voltas B001081OD:B004140 PA to CPT chamber23 Split 1.5 T Voltas ID: B001182OD:B004104 PA to CPT chamber

24 Split 1.5 T Voltas ID: B004354OD:B001077 CPT Chamber waiting Room


33/48

25 Split 1.5 T Carrier 500223145139023830/ 500222946139022288 CDC Traffic

31Split 1.5 T

Voltas 4551184P1OD0012064511204P10D000106

CDC Revenue

32Split 1.5 T

Voltas 4551184P1OD003294511204P10D000223

CDC Revenue

33 Split 1.5 T Voltas 4551135P10F002167 Photo pass section

34 Split 1.5 T Carrier 50019813911, 8021267 Cash Section

35 Split 1.5 T Carrier 50019813911, 8021230 A.O Cash Section

36 Split 1.5T York 265701764120200236 CPT Chamber



39 Split 1.5T Voltas C101086180409304130455 AC/CISF Office

2 Ton Window AC unit

1 Window 2 T Voltas AR 352717 Information Centre



2 Ton Split AC unit

1Split 2 T

Voltas 4551269A11L000133/ 4511288D11K000122 Conference Hall

2Split 2 T

Voltas 4551269A11L000031/ 4511258D11K000082 Conference Hall

3 Split 2 T Voltas M08F002406/590 Telephone exchange

4 Split 2 T Voltas M08F003399/762 EDP Server Room5 Split 2 T Voltas A000562/626 EDP Server Room

6 Split 2 T Voltas A002848/3717 EDP Server Room

7 Split 2 T Carrier 2E70-OC DMN 5362 PA to Dy.CPT chamber

8 Split 2 T Carrier 500229942139002645/ 00273541139002570 Board Room

9 Split 2 T Carrier 50022994113900258/500273541139002568 Board Room

10 Split 2 T Carrier 500229942139002634/500273541139002564 Board Room


34/48

11Split 2 T

Carrier 500229942139002636/500273541139002675

Board Room

12Split 2 T

Voltas 4551269N11L000125/4511288D11K000063

Mini Conference Hall

13Split 2 T

Voltas 4551269N11L000112/4511288D11K000191

Mini Conference Hall

14Split 2 T

Voltas 4510946M09G0005974551082M091000116

CCTV ROOM

15Split 2 T

Voltas 4551026M09H0008274510946M09H000644

CCTV ROOM

16 Split 2 T Voltas 4551145A11E001412 DC CISF

Water cooler

1 Water cooler 80 Ltr Sriram D2052 E90182 80 Ltr Admn. Building Ground Floor

2 Water cooler 80 Ltr Sriram D2052 E90090 80 Ltr Admn. Building First Floor

3 Water cooler 80 Ltr Sriram D2052 E90079 80 Ltr Admn. Building Second Floor

4 Water cooler 80 Ltr Voltas 6010121P08K00180 80 Ltr Port canteen

Refridgerator1 Refridgerator 165 Ltr LG 311NRQE003828 Chairman Chamber


35/48

List of cooling equipments at Electrical subdivision - IV


1 Ton window AC unit1 Window 1 T Voltas 4011024G11L008408 SS09



1 Window 1.5 T Carrier Traffic Office III Berth1.5 Ton Split AC unit

1 Split 1.5 T Carrier 500198719118013378/ 500198119118016320 6.6 KV Control Room2 Split 1.5 T Carrier 500198719118013382/ 500198136118020568 6.6 KV Control Room3 Split 1.5 T Carrier 500198736118016815/ 500198114118010366 6.6 KV Control Room4 Split 1.5 T Carrier 500198719118013374/ 500198119118016329 6.6 KV Control Room5 Split 1.5 T Carrier 500198719118013369/ 500198119118016324 6.6 KV Control Room6 Split 1.5 T Voltas 4551025M088004372 Traffic control room7 Split 1.5 T Voltas 4551055U08E551090 T shed I Traffic office

8 Split 1.5 T Voltas 4551055208E552645 T shed II Traffic office2 Ton Split AC unit

1Split 2 T

Voltas 4551133G10D008817/ 45511150P10D000955 Signal station

2Split 2 T

Voltas 4551133G10D006988/ 4511150P10D000940 Signal station

3 Split 2 T Voltas 4510946M08e000945 SS 09

4 Split 2 T Voltas 4510946M08e000647 SS 095

Split 2 TYork 110101382110101795/ 110102382110101660 SS 09

6Split 2 T

York 110101382110101778/ 110102382110101780 SS 09


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Water cooler

1 Water cooler 80 Ltr Blue star BUEL11560A00 Wharf Crane Electrical Office

2 Water cooler 150 Ltr Sriram T2034I80220 T.Shed No.1

3 Water cooler 150 Ltr Sriram T2034I80219 T.Shed No.2

4 Water cooler 150 Ltr Sriram D 2052 E90172 VOC Wharf Canteen

5 Water cooler 150 Ltr Sriram D 2052 E90173 6.6 KV Control Room


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FORM NO.1SCHEDULE OF DEVIATIONS FROM TECHNICAL SPECIFICATIONS

ALL DEVIATIONS FROM THE SPECIFICATION SHALL BE FILLED IN BY THE TENDERER,CLAUSE BY CLAUSE IN THIS SCHEDULE

SECTION NO SPECIFICATION CLAUSE NO. DEVIATION

The Tenderer hereby certified that the above mentioned are the onlydeviations from the specification and tender terms and conditions. The other tenderspecifications, terms and conditions are conforms in all respects.

Company Seal : Signature :

Designation :Company :Date :


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FORM II

EXPERIENCE

Experience in similar type of work such as supply/maintenance of coolingequipments during the last seven years i.e31.07.14

Sl.No Name of work Value of workexecuted

Contract period Scheduledperiod of

completion

Contractor's name

andaddress

Commen-cement completion

1

Note:- The copy of the work orders and satisfactory completion/ Performancecertificate attested by the Notary Public for the completed works shall be

furnished.

Contractor


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FORM III

FINANCIAL STATUS

Summary of yearly turnover on the basis of the Audited Balance Sheet for the

last three financial year (2010 -11, 2011 -12 and 2012 - 13)

Sl.No. Financial year Total Turnover

01 Year 2010 - 2011 Rs.

02 Year 2011 - 2012 Rs.

03 Year 2012 - 2013 Rs.

Note: Attach certified copies of the Audited Financial Statements attested by

Notary Public

Contractor


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AnnexureSPECIMEN FORM OF BANK GUARANTEE BOND (FOR PERFORMANCE SECURITY)

In consideration of the Chairman representing the Board of Trustees of V.O.Chidambaranar Port

(hereinafter called "The Port") having agreed to exempt __________________ (hereinafter called "saidcontractors") from the demand, under the terms and conditions of contract awarded in No

_____________ dated _________ made between _____________ and _______________ for

____________(hereinafter called "said Agreement") of Performance security for the due fulfilment bythe said contractor(s) of the terms and conditions contained in the said Agreement, on production ofBank Guarantee for Rs.______________ (Rupees -------------------------------- only).

2.We*___(hereinafter referred to as the Bank) at the request of __ contractor(s) do hereby undertake to

pay to the Port an amount not exceeding Rs.__ against any loss or damage caused to or suffered or

would be caused to or suffered by the Port by reason of any breach by the said contractor(s) of any ofthe terms and conditions contained in the said Agreement.

3.We* ___do hereby undertake to pay the amounts due payable under this Guarantee without anydemur, merely on a demand from the Port stating that the amount claimed is due by way of loss or

damage caused to or would be caused to or suffered by the Port by reason of any breach by the said

contractor(s) of any of the terms and conditions contained in the said Agreement or by reason of thecontractor(s) failure by perform the said Agreement. Any such demand made on the Bank shall be

conclusive as regards the amount due and payable by the Bank under this Guarantee. However our

liability under this Guarantee shall be restricted to an amount not exceeding Rs.____.4.We undertake to pay to the Port any money so demanded notwithstanding any dispute or disputes

raised by the Contractor(s) in any suit or proceedings before any Court of Tribunal relating thereto our

liability under this present being absolute and unequivocal.

5. The payment so made by us under this bond shall be valid discharge of our liability for paymentthereunder and the Contractor(s) shall have no claim against us for making such payment.

6.We*_________________________________________ further agree that the Guarantee herein

contained shall remain in full force and effect during the period that would be taken for theperformance of the said Agreement and that it shall continue to be enforceable till all the dues of the

Port under or by vitue of the said agreement have been fully paid and its claims satisfied or discharged

or till the Engineering Department, V.O.Chidambaranar Port Trust certified that the terms and conditionof the said Agreement have been fully and properly carried out by the said contractor's

and accordingly discharges this Guarantee. Unless a demand or claim under this Guarantee is

made on us in writing within three months from the date of expiry of the validity of the Guarantee

period we shall be discharged from all liability under this Guarantee thereafter provided further that

the Bank shall at the request of the Port but at the cost of Contractor(s) renew or extend this Guaranteefor such further period or periods as the Port may require.

7.We *________________________________________ further agree the Port, that the Port shall havethe fullest liberty without consent and without affecting in any manner our obligations hereunder to

vary any of the terms and conditions of the said Agreement or to extend time of performance by the

id C ( ) f i i f i f i i f h


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8.This Guarantee will not be discharged due to the charge in the constitution of the Bank or the

Contractor(s)

We * _______________________________________ lastly undertake not to revoke this Guarantee

during its currency except with the previous consent of the Port in writing.

9.This guarantee is valid upto ________________________ (period)

Dated the ................... day of 200 for ...................**

Indicate here the name of the BankIndicate here the period or date.

Contractor


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E- Payment

ToThe Financial Advisor & Chief Accounts Officer,

V.O.Chidambaranar Port Trust,

Tuticorin 628 004.

Sir, We hereby give particulars for payment of the works bill / Advanace etc

Sl

No

Particulars

1 Name of the contractor /Supplier

2 Address of the Contractor / Supplier

3 Name of the work for which payment is made

4 Estimate No , Agreement NoWork order no,

5 Name of the Bank in which Contractor / Supplier operating account

Either with IOB or SBI or Any other Bank(If it is other than IOB or

SBI, bank commission plus postage will be deducted)

6 Address of the Bank

7 Branch Code No

8 Type of Account (Whether SB A/c or current A/c)

9 Account No

10 PAN No

11 Service Tax Registration No

12 IFSC Code No (Bank)

13 TIN NO

Yours sincerely


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E-PAYMENT- Payment of contractor bills through Bank:-

Payment due to the contractor may , if so desired by him by made to the Bank instead of direct to him

provided that the contractor furnishes to the Engineer in- charge (1) an authorization in the form of alegally valid account such as power of attorney conforming authority on the Bank to receive paymentsand (2) his own acceptance of the correctness of the account made out as being due to him by employer

or his signature on the bill or other claim preferred against employer before settlement by the Engineer

in charge of the account or claim by payment to the Bank. While the receipt given by such banksshall constitute a full and sufficient discharge for the payment the contractor should wherever present

his bills duly receipted and discharged through his bankers. Nothing here in contained shall operate to

create in favour of the Bank any rights or equities vis a vis the Board.

The date on which e payment to the contractor by the employer will be considered as

the date of payment for all purposes. Delay in making such payments by the employer due to toexceptional circumstances shall not nullify or vitiate in any way or other the conditions of the contract

and the contractor shall have no claim on this account.

The Engineers may by any certificate make any correction or modification in any

previous certificate which shall be issued by him and shall have power to with hold any certificate ifthe work or any part thereof is not being carried out to his satisfaction Balance payment will be

released on completion of work to the satisfaction of Engineer's Representative. No claim will beentertained by the Port in this account.

For the e- payment Port has made working arrangements with the following Bankers

a)State Bank of India, Main Office, Tuticorin

b)Indian Overseas Bank, harbour Branch

The arrangements designed to work are as follows The amount due to the payee will beintimated to the Port Bankers in the form of Electronic messages.

The Bank will arrange to credit the amount to the parties account through electronic transferfailing which by other modes as detailed further.

If the payees account is with any of the computerised & net worked branches of the abovenamed Banks the amount due to the payee will be credited to the payee instantly with payment of


44/48


MECHANICAL AND ELECTRICAL ENGINEERING DEPARTMENT

ELECTRICAL DIVISION - I

Tender Document

Price Bid - Cover No.II

Name of the Work:Comprehensive Annual Maintenance contractfor cooling equipments at VOC Port Trust for aperiod of two years

V O CHIDAMBARANAR PORT TRUST


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MECHANICAL & ELECTRICAL ENGINEERING DEPARTMENT

ELECTRICAL DIVISION I

Tender Number : MEE/SE2E1/ELE/F.18(8)/V1/2014

Name of Work : Comprehensive Annual Maintenance contractfor cooling equipments at VOC Port Trust for aperiod of two years

Place of work : Electrical subdivision I to IV

PRICE SCHEDULE

Sl.

No

Sche

duleDescription Unit Quantity Unit

Rate/unit/

Quarter OR

Month ORMonthly twice

Two

years

Total amountfor two years

period

(A) (B) (C) (D) (E) (F) (G) (H) (I = E X G X H)1

A1 Ton Window AC unit Quarterly

2 Nos

X 8(8 Quarters)

2A

1 Ton split AC unit Quarterly

4 Nos

X 8(8 Quarters)

3A

1.5 Ton window AC unit Quarterly

36 Nos

X 8(8 Quarters)

4 A 1.5 Ton split AC unit Quarterly39 Nos

X 8(8 Quarters)

5A

1.5 Ton split AC unit Quarterly

37 Nos

X 6(6 Quarters)

6A

2 Ton Window AC unit Quarterly

3 Nos

X 8(8 Quarters)

Rate/unit/ Total amount


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Sl.

No

Sche


Rate/unit/

Quarter ORMonth OR

Monthly twice

Two

years

Total amount

for two years

period

(A) (B) (C) (D) (E) (F) (G) (H) (I = E X G X H)7 A 2 Ton split AC unit Quarterly

35 Nos

X 8(8 Quarters)

8 A 2 Ton split AC unit Quarterly

7 Nos

X 6(6 Quarters)

9 A Water cooler Quarterly

28 Nos

X 8(8 Quarters)

10 A Refrigerator165/185/195 LtrQuarterly 5 Nos

X 8(8 Quarters)

11 A Refrigerator

165/185/195 Ltr

Quarterly

5 Nos

X 6(6 Quarters)

12 A Refrigerator260/285/300/340 Ltr

Quarterly

6 Nos

X 8(8 Quarters)

13 A Refrigerator260/285/300/340 Ltr

Quarterly

3 Nos

X 6(6 Quarters)

14B

1.5 Ton window AC unit Monthly

9 Nos

X 24(24 Months)

15B

1.5 Ton split AC unit Monthly

4 Nos

X 24(24 Months)

16B

1.5 Ton split AC unit Monthly

12 Nos

X 18(18 Months)

17

B

2 Ton split AC unit Monthly

3 Nos

X 24

(24 Months)

18C

1 Ton Window AC unit MonthlyTwice

1 Nos

X 48(48 Monthly

twice service)

19 C 1.5 Ton window AC unit MonthlyTwice

1 Nos

X 48(48 Monthly

twice service)

Rate/unit/ Total amount


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Sl.

No

Sche


Rate/unit/

Quarter ORMonth OR

Monthly twice

Two

years

Total amount

for two years

period

(A) (B) (C) (D) (E) (F) (G) (H) (I = E X G X H)20 C 1.5 Ton split AC unit Monthly

Twice8 Nos

X 48(48 Monthly

twice service)

21 C 2 Ton split AC unit MonthlyTwice

6 Nos

X 48(48 Monthly

twice service)

TOTAL AMOUNT 254 Nos

(Items thirteen only) The details of service tax shall be enclosed in separate sheet enclosed below.

(Rupees in words )


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EWC service Tax:(I) The tenderer shall quote service tax if applicable on either of the following two options:-

Options Present Rate of Service

Tax and Edu.Cess thereon

Amount on which service

tax is to be calculated

Amount of service Tax

1 2 3 4

1.Service tax on Grossamount charged as per

tender less VAT paid on

transfer of property ingoods involved

4.944%

OR

2.Service tax on Gross

amount charged as pertender less Value of

transfer of property ingoods involved

12.36%

ii)The service tax shall be paid on submission of bills/ invoices as prescribed under service tax rulesmentioning the full details regarding Name, Address, Service Tax Registration Number of the tenderer

along with the description, classification and value of taxable services and service tax payable thereon.The service Tax payment will be made against documentary evidence.

(Rupees _______________________________________________________________________ only)

-sd-

CONTRACTOR CHIEF MECHANICAL ENGINEER

Comprehensive Annual Maintenance Contract21303

Documents

Transcript of Comprehensive Annual Maintenance Contract21303