Community Issues Committee Agenda for the November 15th, 2015 meeting to be held in

the Council Chambers following Corporate Services Committee

1) DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL

NATURE THEREOF – now or anytime during the meeting 2) PUBLIC MEETING – NONE THIS EVENING 3) REGISTRATIONOF PUBLIC WISHING TO SPEAK 4) PLEASE TURN OFF ALL CELL PHONES AND PAGERS 5) COMMUNICATION 127425 IS A CLOSED MEETING 6) IF THERE IS AN ADDENDUM, IN ACCORDANCE WITH SECTION 15.2.4 (OF

THE STRIKING REPORT) DOES THE COMMITTEE WISH TO APPROVED THIS ADDENDUM

COMMITTEE/BOARD MEMBER OF

COUNCIL UPDATES

Municipal Heritage Committee Councillor Redmond

BIA Board Councillor Black

MVCA Councillor Doucett

Deputy-Mayor Flynn

Chamber of Commerce Deputy-Mayor Flynn

Youth Centre Board Councillor Trimble

Library Board Councillor Doucett

Daycare Councillor Fritz

Community Issues Committee – November 15th, 2016 - Page 2

TO BE DISCUSSED

COMMUNICATION 127406

Received from Duncan Rogers, Clerk Addressed to Policy Review Committee Date November 1st, 2016 Topic Striking Committee Report

SUMMARY The Clerk has prepared a draft Striking Committee Report.

UPDATE – November 15th, 2016 The following ad hoc committee could be included in the Striking Committee Report.

21.11 ACTIVE TRANSPORTATION STEERING COMMITTEE

21.11.1 Responsibilities: To oversee preparation of an Active Transportation Plan for the Community that includes the development of the CPR corridor.

21.11.2 Membership: 2 members of Council 1 member of Parks and Recreation Committee CAO with other support staff

21.11.3 Secretary: CAO

21.11.4 Meeting Time: As determined by the Committee

21.11.5 Reporting Responsibilities: Parks and Recreation Committee

STAFF RECOMMENDATION THAT the Active Transportation Steering Committee be included in the Striking Committee Report;

THAT the Carleton Place District and Memorial Hospital Board be removed from the Striking Committee Report.

THAT the Striking Committee Report be presented to Council after Schedule ‘A’ is finalized.

COMMITTEE DECISION

Community Issues Committee – November 15th, 2016 - Page 3

COMMUNICATION 127424

Received from Various Committees Addressed to Community Issues Committee Date November 2016 Topic Action Reports/Minutes

SUMMARY Minutes of the June 1st, 2016 and June 29th, 2016 meetings of the Drug Strategy Committee are attached. Noteworthy items include:

• Panel Discussion on marijuana in Carleton Place;

Action Report for the November 7th, 2016 meeting of the Parks and Recreation Committee are attached. Noteworthy items include:

127400 New Change Rooms 127401 Community Centre Rates 127418 Beverage Proposal 127419 Outdoor Rink Proposal at Library Parking Lot

STAFF RECOMMENDATION THAT Council accept Committees’ decisions

COMMITTEE DECISION

COMMUNICATION 127425

Received from Paul Knowles, Chief Administrative Officer Addressed to Policy Review Committee Date November 10th, 2016 Topic Closed Meetings

SUMMARY As authorized by the Municipal Act, Council should review selected items in closed session.

STAFF RECOMMENDATION THAT in accordance with Section 239 of the Municipal Act, S.O. 2001, that the meeting be closed to the public with the following agenda.

AGENDA

11-10-16-1 a proposed or pending acquisition or disposition of land by the municipality or local board – General Nature – Land Purchase

Community Issues Committee – November 15th, 2016 - Page 4

127425 Continued

08-11-16-1 personal matters about an identifiable individual, including municipal or local board employees – General Nature – Striking Committee

COMMITTEE DECISION

The Corporation of the Town of Carleton Place Drug Strategy Committee Meeting

60th meeting June 1, 2016

MINUTES

Present: Brian Turner - Chair Nicole Pearson (minutes), David Somppi, Glenn Pierce, Sgt. Rob Croth OPP, Jerry Flynn (Deputy Mayor), Jaydon Turgeon. Regrets: Louis Antonakos (Mayor), Cst. Sean Trahan OPP, Cst. Steve Stresman, Dan Rathwell, Amanda Woodruff, Cynthia Cameron-Whalen. 1. Call to Order The meeting was called to order by the Chairperson at 7:00 PM. 2. Approval of meeting minutes – Motion to approve the meeting minutes held on May 11, 2016. David Somppi made the motion to approve the minutes and the motion was seconded by Jerry Flynn. All were in favor. Motion was passed. 3. Additions to and Approval of agenda. Agenda approved. No addition to agenda. 4. DISCUSSION ITEMS

1. Panel discussion on marijuana in CP – Brian tentative time in the year: hold the panel discussion in Fall 2016

(evening week day or day time on weekend) the committee proposed formatting a short questionnaire composed

of 10 questions with the help of the CCSA (Canadian Centre on Substance Abuse) – title: Test your Marijuana IQ

the committee would use their website www.cpdrugstrategy.com to collect the data. i.e., from the schools

important to get school Parent Council members involved – letter would be sent home to the parents re: questionnaire

target audience for panel discussion: parents. Jaydon suggested opening the audience to the youth; bring someone that has experienced marijuana use; have the youth create a presentation

from the data gathered on the questionnaire; skit from students proposed guests for discussion panel: physician (Dr. Manuela

Joannou); Kelly Rider (sister late David Rider, national anti-impaired driving video MADD); physician from Royal Ottawa Hospital; Drug Recognition Police Officers; judicial system (Drug Treatment Court); representatives of school boards and trustees

a suggestion was made to supply the physicians in our community with a poster describing our event for general distribution

invite a representative from one of the school boards or trustee to our next meeting

2. The Brett Pearson Run for Your Life – Nicole Meetings to be held every two weeks throughout the summer

3. Other item: committee members decided to hold one more meeting in

June before adjourning for the summer.

The meeting was adjourned at 8:30 PM

June 29, 2016 MINUTES

Present: Brian Turner - Chair Nicole Pearson (minutes), David Somppi, Glenn Pierce Regrets: Louis Antonakos (Mayor), Cst. Sean Trahan OPP, Cst. Steve Stresman, Dan Rathwell, Amanda Woodruff, Cynthia Cameron-Whalen, Sgt. Rob Croth OPP, Jerry Flynn (Deputy Mayor), Jaydon Turgeon. Guest: Michelle Neville, Catholic District School Board, Mental Health Lead 1. Call to Order The meeting was called to order by the Chairperson at 7:00 PM. Welcome guest.

2. DISCUSSION ITEMS 1. Panel discussion on marijuana in CP

Brian explained the objectives of the panel to our guest • proactive approach to educate our citizens before the

pending legislation change on marijuana in Spring 2017 • goal to reach students and parents • a tool kit from CCSA is available for our use • issues are the following: how to get an audience and get

people out to participate in the panel discussion; how to get the questionnaire to the students

Michelle Neville, Mental Health Lead, Catholic District School

Board • the school board is in the process of adapting a program

from Australia for use in Canada starting September 2016; this will provide resources and handouts for teachers and students

• there are two (2) modules that will be covered in one year: a) alcohol; b) alcohol + cannabis

• the Catholic District School Board is in partnership with Wayne Hammond, Director Resiliency Initiatives, Calgary. The school board is also planning on circulating a resiliency survey (on line) to the students in Grades 3 to 12

• there was a discussion of having the results of the questionnaire (Test your Marijuana IQ) and the resiliency survey available for the community panel discussion

The committee members were in agreement that the best approach

would be to partner with the School Boards within Lanark County in order to deliver the information on marijuana to our community

Next steps: • involve the Upper Canada District School Board (Brian

will contact the school board) • approach harm reduction • how can the drug strategy committee assist with the

school presentations (2 modules in the schools) or should the drug strategy create a presentation of their own for the community

• contact the other Drug Strategy Committees within Lanark County

• target time: in the fall 2016 • include law enforcement • select speakers • our committee members are willing to speak to

members of the School Boards and introduce ourselves at school parent council meetings

The meeting was adjourned at 8:30 PM

NEXT MEETING: To resume after The Brett Pearson Run for Your Life in October, 2016.

Parks and Recreation Committee Action Report for the November 7, 2016 meeting held in

the Arena Board Room at 7:00 p.m. Present: Councillor Ross Trimble, Deputy-Mayor Jerry Flynn, Bill Levesque, Jan Ferguson, John Andrews, Paul Pillsworth, Manager of Recreation and Culture Joanne Henderson, Steph Scollan, Facilities Clerk Absent: Tom Marshall(regrets), Reeve Richard Kidd, Serge Robichaud

1) DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF – now or anytime during the meeting

2) PUBLIC MEETING – NONE THIS EVENING

3) REGISTRATION OF PUBLIC WISHING TO SPEAK

4) PLEASE TURN OFF ALL CELL PHONES AND PAGERS

5) IF THERE IS AN ADDENDUM, IN ACCORDANCE WITH SECTION 15.2.4 (OF

STRIKING REPORT) DOES THE COMMITTEE WISH TO APPROVE THIS ADDENDUM?

TO BE DISCUSSED

Communication 127400 Received from Jason Clarke, Carleton Place Canadians Addressed to Parks and Recreation Committee Date November 3, 2016 Topic New change rooms SUMMARY Request to have use of all the existing change rooms once the new change rooms are constructed. COMMENT Jason will be at the meeting to address the Committee. In the original discussions, dressing rooms #3, 4 and 5 would become the exclusive use of the Canadians. Dressing rooms #1 and #2 would remain available for other users.

Parks and Recreation Committee – November 7, 2016 - Page 2

UPDATE Jason addressed the committee and provided a more detailed breakdown of his request. He would use the existing dressing rooms as follows: Dressing Room #1 – Laundry room and trainer’s room Dressing Room #2 – Storage Dressing Room #3 – Office and video area Dressing Room #4 - Dressing room Existing dressing room allocated to the Canadians would remain the same. STAFF RECOMMENDATION To be discussed. COMMITTEE DECISION That the request from the Canadians be taken into consideration.

Communication 127401 Received from Jessica Smith, Community Programmer Addressed to Parks and Recreation Committee Date November 3, 2016 Topic Community Centre Rates SUMMARY Rentals in the Carambeck Community Centre Gymnasium have grown in interest significantly over the past few years with User Groups primarily falling under the Minor/Charitable hourly rate of $17.00 per hour daytime and $13.00 per hour in the evening. Staff feel the evening rental rate should be increased to tighten the gap between the two hourly rates. Staff feel that the evening rate should be increased to $14.00 per hour. COMMENT Staff have also begun charging User Groups who book the meeting room at no charge and do not show up for their rentals. This has assisted in preventing the meeting room from being rented and not used. STAFF RECOMMENDATION That the minor/charitable rate for evening rentals increase to $14.00 per hour. COMMITTEE DECISION That the minor/charitable rate for evening rentals increase to $15.00 per hour.

Parks and Recreation Committee – November 7, 2016 - Page 3

Communication 127402 Received from Joanne Henderson, Manager of Recreation and Culture Addressed to Parks and Recreation Committee Date November 4, 2016 Topic Recreation and Culture Cost Sharing Minutes SUMMARY Please find attached the minutes from the Recreation and Culture Cost Sharing meeting. COMMENT Staff will update the committee. STAFF RECOMMENDATION For committee’s information. Receive and record. COMMITTEE DECISION For committee’s information. Receive and record. Communication 127418 Received from Joanne Henderson, Manager of Recreation and Culture Addressed to Parks and Recreation Committee Date November 7, 2016 Topic Beverage Proposal SUMMARY The current agreement from Pepsi expires on November 30th, 2016. Staff have received new proposals from Pepsi and Coca-Cola. The values of the proposals are as follows: Pepsi (Self Fill Vending) - $20,000.00 (receive approximate 60% profit

on vending machine sales) Pepsi (Full Service Vending) - $20,000.00 with an additional one-time

payment of $4000.00 for signing on to the full service vending option (receive30% commission)

Coca-Cola - $16, 200.00 COMMENT Staff feel that the Self Fill Vending option is the best option as it is felt that the commission/profit over the five year period will be more profitable than the onetime payment of $4000.00. STAFF RECOMMENDATION That staff enter into an agreement with Pepsi for the Self Filling Vending option. COMMITTEE DECISION

Parks and Recreation Committee – November 7, 2016 - Page 4

That staff enter into an agreement with Pepsi for the Self Filling Vending option.

Communication 127419

Received from Debbie McVie Addressed to Jerry Flynn Date November 7, 2016 Topic Skating Rink in the Library Parking Lot SUMMARY Request to have an outdoor skating rink in the Library parking lot. This location would be close to a warm building and close to the downtown for those that want to shop or dine afterwards. COMMENT This location does not meet the requirements of the Outdoor Rink Policy as all outdoor rinks must be located at least 200’ from any household, and must have access to water and lighting. Staff are also concerned with potential damage to the library building and vehicles parked in the parking lot. STAFF RECOMMENDATION That the request be denied. COMMITTEE DECISION That the request be denied.

RECREATION AND CULTURE COST SHARING COMMITTEE

MINUTES

Wednesday, October 19, 2016

10:00 A.M.

Town of Carleton Place – Council Chambers

175 Bridge Street

__________________________________________________________________

PRESENT:

Mississippi Mills

Calvin Murphy, Recreation Manager

Val Wilkinson, Councillor

Beckwith

Cassandra McGregor, Recreation Director

Carleton Place

Ross Trimble, Councillor

Phil Hogan, Treasurer

Joanne Henderson, Manager of Recreation and Culture

OTHER:

None

Chairperson Councillor Ross Trimble called the meeting to order at 10:05 a.m.

A. APPROVAL OF AGENDA

Moved by Calvin Murphy

Seconded by Phil Hogan

That the agenda be accepted as presented.

CARRIED

B. DISCLOSURE OF PECUNIARY INTEREST

The Chairperson requested that any member having a pecuniary

interest declare it now or at the time of discussion. There were no

disclosures by Committee members at this time.

C. APPROVAL OF MINUTES

Moved by Joanne Henderson

Seconded by Calvin Murphy

That the minutes of the meeting held on June 15th, 2016 be approved

as printed and circulated.

CARRIED

D. DELEGATIONS

None

E. BUSINESS

1) Township of Beckwith

Beckwith Splash Pad/Playground Structure Update

The Township has applied for grant from Aviva, Hydro and

Trillium to help with the project. The project is a $350,000

project.

Beckwith Trails Challenge – “Fall in Love with Beckwith

Trails”

This activity was designed to promote the use of the trails

and encourage residents to retrace the steps of their

ancestors. This activity is part of the 200th Anniversary

celebration.

Other updates

The Township recently introduced a Parent and Tot Soccer

program. The program is becoming very popular and helps

to make more use of the indoor turf field.

2) Town of Mississippi Mills

Facility Bookings

With the changes to the Class booking system in 2017,

Mississippi Mills inquired about the bookings systems

that Carleton Place and Beckwith uses. Calvin and

Joanne will set up a time for Bonnie to come and get an

overview of the Maximum Solutions booking program.

Gemmill Park Project

The project will include a splash pad, a skateboard park,

pathways, washrooms and an upgraded play structure.

Lashley and Associates have been engaged to complete

the landscape/concept plan for this development.

Other Updates

The tennis court upgrade was delayed due to the presence

of an endangered tree species.

3) Town of Carleton Place

Roy Brown Park Update

The work on the park is progressing well. The trails

have been constructed. The 1st phase will be hydro

seeded in the next few weeks. The pavilions will be

constructed before winter. We will have an official

opening on July 1st, 2017.

CPR Rail Line

Staff are working on developing a plan for the CPR

rail line specifically the area between Coleman Street

and the Market Square.

Other Updates

The Skateboard Park in front of the arena has been

well used since it has opened.

F. NEW BUSINESS

The minutes from the meeting that was held regarding process for the Joint

Recreation Cost Sharing Committee were distributed. The minutes are to be

discussed at our next Joint Recreation Cost Sharing meeting.

G. MEETING ANNOUNCEMENT

The next meeting will be held on Wed., January 18th at 10am in the Council

Chambers in Mississippi Mills – 3131 Old Perth Road.

H. ADJOURNMENT

Moved by Val Wilkinson

Seconded by Phil Hogan

That the meeting adjourn at 11:05 a.m. CARRIED