COMMITTEE OF THE WHOLE AGENDA · On December 13, 2005, the Community ... RPP Diane Smithson Town...

Town of Mississippi Mills

COMMITTEE OF THE WHOLE AGENDA

Tuesday, November 25, 2014

Immediately following Council beginning at 6:00 p.m. Council Chambers, Municipal Office

A. APPROVAL OF AGENDA B. DISCLOSURE OF PECUNIARY INTEREST C. DELEGATIONS/PRESENTATIONS/PUBLIC MEETINGS

1. Public Meeting and Background Report for Zoning

By-law Amendment #Z-10-14, Pt Lot 13, Concession 9 (Gamble Housekeeping matter) Pages 1-3

2. Pakenham and District Civitan Club – Frost Festival 2015 Pages 4-6

D. CONSENT MATTERS (for information) 1. Building Permits – October 30, 2014 Pages 7-9

E. STAFF REPORTS (for action and direction)

Finance, Administration & Policy 1. 2015 Fees and Charges – proposed changes to Fee Schedule Pages 10-20

Planning & Development 1. Rural Lot Creation Options Pages 21-27 2. Evelyn Street Basketball Nets- Residents Petition Pages 28-33 3. RBC Site Plan Application – Processing summary review Pages 34-38

F. OTHER/NEW BUSINESS 1. North Lanark Historical Society

Request for funding for building repairs Pages 39-45

2. Mississippi River Power Corporation Request extension to Paul Virgin and John Fraser appointments Page 46

G. CLOSED SESSION/IN CAMERA

H. NOTICE OF MOTION

Committee of the Whole Agenda November 12, 2014

I. MINUTES

Motion to approve: Committee of the Whole minutes – November 12, 2014 Pages 47-52 Motion to receive: Heritage Committee Minutes – September 23, 2014 Pages 53-55 MRPC General Manager’s Report, Aug 29, 2014 Pages 56-57 MRPC General Manager’s Report, Sept 30, 2014 Pages 58-60 Mississippi River Power Corp Minutes - Aug 29, 2014 Pages 61-63 Mississippi River Power Corp Minutes - Sept 30, 2014 Pages 64-67 Environmental Advisory Committee Minutes – Oct 14, 2014 Pages 68-69 Motion to support: Motion to approve: Environmental Advisory Committee Meeting, October 14, 2014 “THAT the EAC recommends that Council provide funding in the 2015 Draft Budget for permanent water filling stations to be placed in the Almonte Library, the Old Town Hall, and the Almonte Arena at an estimated cost of $7,500.00, in order to promote use of the Town’s drinking water system.” Page 68

J. MISCELLENEOUS ITEMS 1. Information Package Page 70 2. Task List Pages 71-72 3. Meeting Calendars Pages 73-74

K. ANNOUNCEMENTS/QUESTIONS OF STAFF Council – Inaugural Meeting, December 2, 2014 at 7:00 p.m. Council – December 9, 2014 at 6:00 p.m. Budget – December 16, 2014 at 6:00 p.m. Committee of the Whole– December 9, 2014, immediately following Council

L. ADJOURNMENT

THE CORPORATION OF THE TOWN OF MISSISSIPPI MILLS

BUILDING and PLANNING REPORT MEETING DATE: November 25th, 2014 TO: Committee of the Whole

FROM: John McMulkin – Junior Planner SUBJECT: BACKGROUND REPORT - ZONING BY-LAW AMENDMENT #Z-10-14

East Part Lot 13, Concession 9, Being Parts 1 to 4 on Plan 27R-8632 Ramsay Ward, Town of Mississippi Mills.

RECOMMENDATION: THAT the Committee of the Whole receives this background report for information purposes. BACKGROUND Charles (Reg) Gamble currently owns two (2) abutting properties located within the Ward of Ramsay. The properties were created by consent of the Lanark County Land Division Committee on December 20, 2004 for the purposes of creating two (2) rural-residential building lots. In 2009, a detached dwelling and a detached garage were constructed on the northern property known municipally as 501 Country Street, while the property to the south has remained vacant.

On December 13, 2005, the Community Official Plan for the Town of Mississippi Mills re-designated an area to the immediate south of the Ward of Almonte (including the subject properties) from Rural to Residential and identified this as a Future Expansion Area. On December 5, 2011, the zoning of the properties was changed to reflect these new designations by rezoning them to the “Development (D)” Zone, which limits the uses, buildings and structures to what legally existed when the by-law was passed. As such, the vacant lot could no longer be built upon and both properties lost all development permissions afforded to them under the previous “Rural (RU)” Zoning. The applicant has requested to rezone a portion of the subject properties from the D Zone to the RU Zone in order to re-establish these development rights that were removed unintentionally. The administrative amendment would be implemented through an errors and omissions by-law that would amend Zoning By-law #11-83. DESCRIPTION OF SUBJECT LANDS The subject lands are located on the east side of Country Street, immediately south of the Ward of Almonte boundary and in the Ward of Ramsay. The properties are 3.59ha (8.86ac) and 3.32ha (8.21ac) in size with frontages of ±121.92m (400ft) along Country Street. The lands are bounded by the Snedden Casey Ball Diamond to the north, a decommissioned railway right-of-way to the east, and are generally surrounded by rural properties designated for future residential development to the south, east and west. PURPOSE AND EFFECT The applicant is seeking the following amendment:

I. to rezone a portion of the subject lands from the Development (D) Zone to the Rural (RU) Zone in order to re-establish development rights on the properties that were removed unintentionally.

1

COMMUNITY OFFICIAL PLAN (COP) The subject lands are designated “Residential” within the Town’s COP. The Residential designation permits low and medium density residential uses as well as associated accessory uses. The lands are also identified as being within the Future Expansion Area of the Almonte Ward.

ZONING BY-LAW #11-83 The subject lands are currently zoned “Development (D)” by the Town’s Comprehensive Zoning By-law #11-83. The D Zone limits the uses, buildings and structures to what legally existed on the effective date of the zoning by-law. The applicant seeks to amend the zoning on a portion of the subject lands to the “Rural (RU)” Zone in order to re-establish development rights that were removed unintentionally. Both properties comply with the minimum lot area and lot frontage requirements of the RU Zone.

RECCOMENDATION: THAT the Committee of the Whole receives this background report for information purposes.

All of which is respectfully submitted, __________________ John McMulkin, BES Junior Planner __________________ ___________________ Stephen Stirling MCIP, RPP Diane Smithson Town Planner Reviewed by CAO

2

APPENDIX Location Map

3

Catch a Snowflake …

Catch the Pakenham Frost Festival!

2014

Thursday January 30th

Saturday January 25th

Wednesday January 22nd Skate-a-Thon: 12:30 pm to 2:30 pm. Free skating. Ice Surface.

Hosted by Pakenham Public School as a fundraiser for school equipment. Pancake Breakfast with Jenny Watters & Friends: 7:00 -11:00 am,

Upper Hall. $10 for Adults, $5 for children 12 years and younger.

Fishing Derby: On nearby frozen ponds. Registration at 9:00 am at

5 Span Feed & Seed, weigh in at 3:00 pm sharp. Prizes for various

categories. BBQ hotdogs and hot chocolate available for sale.

Up the Creek Bonspiel: Hosted by the Pakenham Curling Club.

For more information, please call (613) 624-5580.

Pub Night with The Ryans and Open Mic: 7:00 pm. Upper Hall.

$12.50 per person. Bake Auction with John O'Neill . Bring your own

instruments for the Open Mic. Tickets are available at Nicholson’s. Please note that doors close at 10:30 pm, so come early for a seat!

to all our merchants in and surrounding the Village for supporting our 2014 Pakenham Frost Festival.

Thursday January 23rd Toonie Movie Night: Pakenham Public School. Doors open at 6:00 pm,

movie starts at 6:30 pm. $2 admission includes movie, popcorn & drink.

6-Hand Euchre: 7:00 to 9:00 pm, Anglican Church. $5 per person.

Admission includes a light snack.

4-Hand Euchre: 7:00 to 9:00 pm, Anglican Church. $5 per person.

Admission includes a light snack.

Friday January 31st All-You-Can-Eat Fish & Chip Dinner: 5:00 to 7:00 pm at the Pakenham

Curling Club. $15 for Adults, $10 for children 12 years and younger.

Dinner includes coleslaw, bun and dessert.

Bingo Night: Games start at 7:30 pm, at the Pakenham Curling Club.

Saturday February 1st Snowmobile Rally: On local trails. 9:00 am Registration at the Fire Hall,

then finish the Rally at Love that Barr. $20 per person.

Snowshoe, Cross Country Ski and Tobogganing Party: 12:00 Noon to 3:00 pm,

at Pakenham Highlands Golf Course. Groomed trails and extra snowshoes to try.

Mount Pakenham 2-for-1 Night: Please call Mount Pakenham for full details.

Catch a Little Family Fun for Everyone!

Thank You

Friday January 24th Races, Skating and Draws for Little Miss & Mister Pakenham

6:30 to 7:30 pm, Ice Surface. One hour of fun before the game!

Ceremonial Face-off and National Anthem: 8:00 pm, Centre Ice.

Welcome Delaney Ziebarth as she sings “O Canada” and Mrs. Blythe

Smith as she performs the ceremonial puck drop for the game.

Jr B Hockey Game: Almonte Thunder vs Arnprior Packers

Silent Auction in memory of Sharon Ryan. Proceeds to Almonte General Hospital and the Arnprior & District Memorial Hospital.

Sunday January 26th Ecumenical Church Service and Lunch: 11:00 am to 12:00 Noon

at the United Church. A light lunch follows the service.

Vintage Snowmobile Show: 1:00 to 4:00 pm, at the Pakenham Ball

Diamond. BBQ hotdogs and hot chocolate available for sale.

4

TO: Members of the Municipality of Mississippi Mills Council

FROM: Pakenham & District Civitan Club

SUBJECT: Annual Frost Festival event in Pakenham

DATE: November 14, 2014

Recommendation: That the Municipality of Mississippi Mills partner with the Pakenham & District Civitan Club to provide the community with the best overall package of facilities rental services to accommodate a successful Pakenham Frost Festival.

Background: The PDCC is an organization of volunteers dedicated to helping people in their own community – and worthy projects beyond. Civitans help wherever the need arises - from collecting food for the Food Bank, being part of the local Liaison Committee to help with the needs of individuals, sponsoring the Relay for Life, participating in CHEO fundraisers, Adopt-a-Road actions, and ensuring that we have healthy neighbours and enriched lives.

In order to participate at this level with many of these endeavours, the PDCC holds several awareness and fundraising events throughout the year. The biggest effort, put forward by our members and over 100 volunteers, is the annual Pakenham Frost Festival held in January to celebrate and embrace winter activities.

The Frost Festival has something for everyone – skating, hockey, snowmobiling, skiing, snowshoeing, tobogganing party, fishing derby, euchre, bingo, pre-teen movie night, pancake breakfast, and an opening ceremony that honours an individual or family that has helped to build the community and the infrastructure that we now enjoy.

The Pakenham & District Civitan Club (PDCC) has been the chief organizer for the annual Frost Festival for the past 10 years. In the previous 30 years, the event was organized by the community and the municipalities of Pakenham and Mississippi Mills.

Every year the organizing committee tries to introduce new elements or change previous venues in order to keep the Festival vibrant and relevant. Individual events are held on both weeknights and weekends. In 2015, it will be spread over 2 weekends and one week. This enables people who may be away on one of the weekends, with hockey or other family responsibilities, to take in at least some of the program.

It is this delicate planning act that disrupts the delivery of a great community event. In order to take full advantage of the Mississippi Mills facility booking policy we must have events back to back in order to get the best price for rental space at the Stewart Community Centre. This year we will be spreading weekend events at the Centre over two weekends making it more costly.

Proposal: In the interest of ensuring that this event continues and remains strong after so many years, the Civitan Club is requesting that Mississippi Mills partner with them as it does with other events that define Mississippi Mills.

The PDCC would like to present the Frost Festival to the Town as one event, capturing a package of activities – held over a two and a half week period. They would partner with the Town to accommodate

5

other scheduled events, staffing workload pressures and bartending arrangements to ensure set-up, clean-ups and other functions run smoothly. They have always worked in conjunction with the excellent staff at the Centre in the past. The Civitan Club would also continue to work with the Recreation Department on other endeavours, such as collecting for the fireworks, use of the billboard at the 5-Span Bridge, etc.

Financial Implications: At this time, the Town staff and the PDCC are still coordinating the bookings for 2015. The PDCC does not see an overall reduction in rental costs from year to year (currently in the $750 range however with this years’ schedule the cost could double) but does believe a partnership would allow for more flexibility in planning events for the overall Festival rather than being concerned about cost recovery, planning events to fall on the same day, and adding new events, etc. Having the Frost Festival considered as 1 ‘event’ would help with the overall planning and success of the Festival.

Events to be considered for Frost Festival 2015

1. January 23rd 7:30 – 9:00 pm Friday Night Skating

The Pakenham Civitan Club wishes to host their opening event during the public skating time. We would bring in adults to run games for the kids and provide prizes. This event usually draws between 35-60 people. It can be a co-sponsored event during the regularly scheduled public ice time.

2. January 23rd Upper Hall Music, Beer and Wine Tasting event

This would be a PDCC run bar however we are requesting a reduction on the hall rental. In recognition of this, we could provide volunteers to empty the fridges before the evening, and, in preparation for the next morning, set up the tables & chairs at the end of the evening. This would eliminate the need for the Town staff to complete these tasks.

3. January 24th Pancake Breakfast, Upper Hall

In the past, the Sat. night Pub night was held on the same day as the Pancake Breakfast and the rental for that whole day was reduced overall.

4. January 30th Fish ‘n Chips dinner and Pop-Up Museum - Upper Hall

We are proposing that the Town would host the bar on this evening but Pakenham Civitan Club Smart Serve members could run it as volunteers. The Civitan Club will run the Fish ‘n Chips dinner and the Pop-up Museum (this is the same night as the Junior B Hockey game in the arena). It will be a very busy evening for the Community and visitors from outside.

5. January 31st Traditional Pub Night

This would be the traditional ½ price rental event where we would run the bar.

Attachments: 2014 Frost Festival Poster

6

ALMONTE Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2008 8 4 0 7 5 6 4 2 1 3 5 1 46 70

2009 1 1 2 5 1 5 7 2 6 2 6 5 43 61

2010 0 5 5 7 7 23 9 5 1 3 6 3 74 98

2011 0 0 5 2 14 6 34 6 13 3 3 6 92 114

2012 0 0 2 3 0 5 2 2 1 8 8 2 33 60

2013 5 2 4 14 18 17 0 15 3 4 3 2 87

2014 0 0 0 2 10 3 7 2 0 20 0 0 44

PAKENHAM Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2008 0 0 0 0 4 1 2 1 0 0 0 1 9 70

2009 0 0 0 2 0 1 3 0 0 1 2 0 9 61

2010 1 1 0 2 1 1 0 2 2 2 0 0 12 98

2011 0 0 0 1 0 2 3 0 0 0 0 0 6 114

2012 0 0 0 1 1 2 1 2 0 0 1 0 8 60

2013 0 0 1 3 1 0 0 1 0 0 0 0 6

2014 0 0 0 1 0 0 1 0 0 0 0 0 2

RAMSAY Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2008 0 0 0 3 2 3 3 0 1 3 0 0 15 70

2009 0 0 0 3 3 1 0 0 0 1 1 0 9 61

2010 0 0 1 3 3 2 0 1 1 0 0 1 12 98

2011 0 0 3 0 6 3 2 0 1 0 1 0 16 114

2012 2 1 2 0 3 3 2 1 2 1 1 1 19 60

2013 0 1 2 1 3 4 0 2 2 6 1 0 22

2014 0 1 1 1 4 3 2 1 5 3 0 0 21

67

2007 2010 98 units (29 apts. Including 20 for Mills #10-146 + 3 for Morrow #10-012) 2013 115 Units

2008 2011 2014

2009 2012

TOWN OF MISSISSIPPI MILLS

NEW DWELLING UNITS BY MONTH AND BY WARD

2008 - 2014

NOTE; New Development (Includes single family dwellings/apartments/semi-detached/townhouse/row house etc.)

Total New Residential Units Mississippi Mills

Total New Dwelling

Units Created By

Ward*

Total New Dwellings

Units Mississippi Mills

114 units (incl. 39 apartments)

60 units (incl. 3 condo/apt + 1 unit duplex)

62 units (incl. 3 apts.)

70 units (incl. 6 apts.)

61 units (incl. 1 apt.)

Note: (DOES NOT INCLUDE REBUILTS)

(1) New units built by Neilcorp in Riverside Estates and Sadler Subdivisions currently have Ramsay Roll Numbers but these will change to Almonte Roll Numbers in the future.

Therefore we have reported these new units in Almonte Ward.

(2) New Units built by DCR/Pheonix in White Tail Ridge Subdivision pay (D.C. Charges same as Almonte) for Town Services even though they are located in Ramsay Ward .

We have reported these new units in Ramsay Ward.

67 Units /DOES NOT INCLUDE (4) REBUILTS

8

TOWN OF MISSISSIPPI MILLS

BUILDING PERMITS

COMPARISON BY PERMIT TYPEYearly activity up to the month of OCTOBER 2014

Type Count Work Value Permit Fees Type Count Work Value Permit FeesDemolitions 11 $71,400.00 $1,418.00 Demolitions 11 $39,000.00 $1,122.00

New Res. Construction 71 $13,872,900.00 $150,061.64 New Res. Construction 113 $21,216,710.39 $215,346.12

New Com. Construction 6 $2,290,000.00 $11,557.68 New Com. Construction 6 $2,408,412.50 $26,601.50

Addition Res. 15 $566,200.00 $6,541.96 Addition Res. 15 $630,525.00 $8,281.70

Addition Com. 2 $390,000.00 $6,831.84 Addition Com. 4 $422,000.00 $8,580.00

Alteration Res. 83 $1,023,446.00 $23,380.08 Alteration Res. 51 $625,944.34 $14,933.59

Alteration Com. 21 $1,024,180.00 $18,409.60 Alteration Com. 12 $703,600.00 $16,363.16

Other 8 $41,700.00 $858.00 Other 15 $177,550.00 $2,127.82

Pool 15 $214,700.00 $3,421.70 Pool 18 $239,769.00 $3,727.77

Garage/Accessory-Building 23 $535,300.00 $5,010.08 Garage/Accessory-Building 24 $725,000.00 $6,743.86

Agriculture 4 $208,000.00 $1,405.40 Agriculture 6 $182,300.00 $1,015.08

Mixed-use 4 $13,037,000.00 $103,523.08 Mixed-use 1 $10,000.00 $200.00

Change of Use 2 $6,500.00 $304.00 Change of Use 1 $800.00 $226.78YEAR TO DATE 265 $33,281,326.00 $332,723.06 YEAR TO DATE 277 $27,381,611.23 $305,269.38

Number of Units Number of Units

38 47

6 15

0 0

27 53

0 0

71 115 ** There were 5 REBUILTS of single family

homes in 2013.

Single Family Dwelling

Semi-Detached

** Please note "rebuilds" replace original home due to fire damage or demolition of homes.

** Includes 4 Rebuilds

2014 Permit Activity 2013 Permit Activity

Town House/Row House

Apartment/Condo/Change of Use

Town House/Row House

Apartment/Condo/Change of Use

Duplex

Type

Single Family Dwelling

Semi-Detached

Duplex

2014 SUMMARY OF NEW RESIDENTIAL UNITS *TO DATE* 2013 SUMMARY OF NEW RESIDENTIAL UNITS

Type

11/5/2014 1 October Summary by Permit Type.xlsx

9


STAFF REPORT

DATE: November 25, 2014 TO: Committee of the Whole FROM: Rhonda Whitmarsh, Treasurer SUBJECT: 2015 Fee Schedule RECOMMENDATION: THAT Committee of the Whole recommends that the proposed changes to the fee schedule be approved; and that public notice be given as to Council’s intention to pass the 2015 Fees and Charges By-law on December 9th, 2014. BACKGROUND: Section 391 of the Municipal Act, 2001 permits a municipality to enact by-laws to impose fees and charges for municipal services and activities. The purpose of the fees is to recover costs for services and activities provided by or on behalf of a municipality and for the use of its property. Cost-recovery is an important consideration, as is a market comparison with neighbouring municipalities. DISCUSSION: Each year Department Heads conduct a review of the fees and charges pertaining to their service area. The review is to ensure that the existing fees are adequate in terms of any increased costs being incurred to provide the service, or identifying a fee that was not previously charged for. The draft 2015 fees were first presented at the Committee of the Whole meeting on November 12, 2014. At that meeting, the Committee members asked for further explanations/revisions to some of the proposed fees. Attached is the updated schedules of fees and the explanatory reports from Staff. FINANCIAL IMPLICATIONS: The proposed fee changes are designed to ensure that the cost of providing a specific service is fully or partially recovered from the user of that service while minimizing the cost and effect to all ratepayers. SUMMARY: The draft 2015 Fee Schedule are being provided to the Committee for review prior to passing the by-law.

10

Respectfully submitted, Reviewed by, ___________________________ ___________________________ Rhonda Whitmarsh, Treasurer Diane Smithson, CAO

11

CORPORATION OF THE TOWN OF MISSISSIPPI MILLS

ALMONTE DAYCARE CENTRE COMMITTEE REPORT

SUBJECT: 2015 DAYCARE RATES BY: KAREN KANE, DIRECTOR OF DAYCARE DATE: NOVEMBER 17, 2014 ----------------------------------------------------------------------------------------------------------- RECOMMENDATION: THAT the attached 2015 fee schedule be approved for the Almonte Daycare Centre effective January 1, 2015. BACKGROUND: Historically the Daycare Centre has an annual fee increase particularly in the programs that operate with a loss, mainly the Infant and Toddler programs. These losses were somewhat offset by higher costs in the School age programs. These fee increases reflect rising staffing costs, utilities, food etc... Almonte Daycare Centre Rate Increases Program 2015 2014 2013 2012 2011 2010 Infant 55 53 50 48 46 44 Toddler 48 47 45 43 41 39 Preschool 43 42 40 38 36 34 *Kindergarten 17/22 17/21 16/20 16/20 16/20 16/20 Kdg-full day 35 34 34 34 32 32 *School age 15/20 15/19 14/18 14/18 14/18 14/18 Sch-full day 33 32 32 32 31 30 *Before and/or After Rates Comparisons have been made over the years with other Daycares in Lanark County including Pakenham, Carleton Place, Perth and Smiths Falls. Almonte Daycare rates were always amongst the highest, especially in the School Age and Kindergarten programs. As Centre’s lost revenue due to Full Day Kindergarten and a wait list for subsidy, some chose to increase rates, some closed programs while Almonte increased rates at a slower pace while increasing the spaces of the School age programs.

12

Lanark County Child Care Rates 2014 Program

Almonte Pakenham Carleton Place

Smiths Falls

Perth

Infant 53 49.25 70 42 49-closed Toddler 47 44.40 47.50 33 49 Preschool 42 37 45.50 30 37.80 Kindergarten* 21 21.15 13/13 15 18.90 Kdg-full day 34 32.65 42 30 36.70 School age* 19 18.85 13/13 14 18.90 Sch-full day 32 30.10 34 28 34.45 *Before and/or After Rates DISCUSSION: In 2012 the Town was informed by the County that the previous Wage Enhancement Dollars which went directly to the staff in the form of a bonus was being replaced in 2013 by Mitigation Funding. The Daycare applied for this funding on the premise that it would be used towards the fees. On October 29th, 2013 the Daycare received Mitigation funding from the County of Lanark in the amount of $40,718.91. At that time it was unclear as to whether or not the money was a one-time payment. We have since been told that the funding would continue in 2014 and 2015. This revenue is being used to keep the rates at an affordable cost to parents. In 2016 a new funding formula called the General Operating Grant will be used by the County of Lanark to determine payments to the Daycare Centre. This funding formula will replace the Wage Subsidy Grant that hasn’t changed the calculation formula since the late 1980’s. All Childcare programs are also waiting on the new legislation replacing the Days Nursery Act to see how that will affect the programs. However it should be noted that each centre has a different service level and funding needs which impacts their expenses such as paying for a new building, Union staff etc... FINANCIAL IMPLICATION The Town of Mississippi Mills contribution to the Daycare Centre for 2015 has not yet been determined as budget deliberations have not yet taken place.

13

SUMMARY I recommend that the attached fee schedule be effective January 1, 2015 as reflected in the 2015 budget. This allows for an average increase of 4% for each child. Once more information is received on the new funding formula it might be necessary to have another fee increase to some programs with a 60 day notice to the County of Lanark for subsidy purposes. Another possible consideration would be reducing spaces in the Infant program. However, this would also result in a loss of funding from the County. If rates in programs are set too high the Centre will only be used by subsidized and high income families. The middle income family will be forced into unregulated care. If more families become subsidized due to higher fees, there will be another wait list and fewer families. ________________________ ________________________ Karen Kane, E.C.E. Reviewed by Director of Daycare Rhonda Whitmarsh, Treasurer

14

Memorandum

To: TOWN OF MISSISSIPPI MILLS COUNCIL

CC: RHONDA WHITMARSH & DIANE SMITHSON

From: CALVIN MURPHY

Date: 11/19/2014

Re: RECREATION FACILITY RATES DISCUSSION:

At the November 12th Committee of The Whole meeting a report submitted by the Town Treasurer pertaining to the 2015 fee schedule for municipal services was discussed in detail. At this time the Committee felt more information was required in regards to what other municipalities were charging at their recreation facilities and how it compared with the Town of Mississippi Mills rates. The following chart provides a comparison of our recreation facility rates and those of Carleton Place and Arnprior. It should be noted that both municipalities anticipate 3% increases in 2015. As you can see our rates are middle of the pack with our surrounding municipalities. By accepting the recommendation that was presented by our Town Treasurer at the November 12th COW meeting we will continue to remain competitive with other municipalities in regards to rates being charged in our recreation facilities while ensuring our fees cover increased costs for the services we provide. I trust this information helps clarify any concerns there may have been.

Respectfully submitted Calvin Murphy

Recreation Manager

15

Arena Ice Rates

Categories Mississippi Mills Carleton Place Arnprior Prime Time – Minor Resident

$116.00/hour $111.21/hour $130.00/hour

Non Prime Time- Minor Resident

$96.00/hour $87.05/hour $104.34/hour

Prime Time – Adult Resident

$163.00/hour $152.22/hour $169.00/hour

Non Prime Time- Adult Resident

$136.00/hour $130.35/hour $142.50/hour

Prime Time- Non Resident

$194.00/hour $168.96/hour $253.00/hour

Non Prime Time-Non Resident

$166.00/hour $107.10/hour $213.75/hour

Tournament Rate- Minor Sports

$116.00/hour $111.21/hour $1300.00/DAY

Tournament Rate- Adult Resident

$131.00/hour N/A $1690.00/Day

Tournament Rate- Broomball

$113.00/hour N/A N/A

Tournament Rate- Adult Non-Resident

$194.00/hour N/A $2535.00/Day

Recreation- Slab Rental Rates

Categories Mississippi Mills Carleton Place Arnprior

Monday - Thursday $38.00/hour $34.22/hour $62.52/hour

16

Friday – Sunday Rec Bar/No alcohol

$62.00/hour $34.22/hour $62.52/hour

Friday-Sunday Client Bar


Service Club/Non profit Rec Bar/No alcohol

$468.00/booking $515.00/booking $1050.00/booking

Service Club/Non profit Client bar

$637.00/booking N/A N/A

Resident – Rec Bar/No alcohol


Resident- Client Bar $780.00/booking N/A N/A

Non- Resident- Rec Bar/No Alcohol


Non- Resident-Client Bar


Recreation – Hall Rental Rates

Categories Mississippi Mills Carleton Place Arnprior

Monday-Thursday $34.00/hour $28.83/hour $62.52/hour

Friday-Sunday Rec Bar/No alcohol

$60.00/hour A charge of $275.00 plus tax per booking on the weekend. No hourly rate.

$62.52/hour

Friday-Sunday Client Bar


Resident – Rec Bar/No alcohol


17

Recreation- Client Bar $567.00/booking N/A N/A

Non-Resident – Rec Bar/No alcohol


Non- Resident – Client Bar


These rates do not include H.S.T

18

BUILDINGItem Current Rate Proposed Rate Reason for Amendment/AdditionNew Residential Occupancy $0.86 sf $0.92 sf Recuperate costs, increase previously approvedADMINISTRATIONItem Current Rate Proposed Rate Reason for Amendment/AdditionMobile Canteen/Seasonal Stand (License) $450.00 $500.00 Cost recoveryRoom Rental (During Office Hours) N/C $25/Hour Establish FeeRoom Rental (Outside of Office Hours) N/C $25/Hr plus $25/Hr for staffing (as required) Establish FeeCivil Wedding Ceremony-After hrs/offist $300.00 $350.00 Comparable to other municipalitiesDAYCARE - INFANT PROGRAMItem Current Rate Proposed Rate Reason for Amendment/AdditionFull Time $53.00 $55.00 Cost recoveryPart Time $58.00 $60.00 Cost recoveryDAYCARE - TODDLER PROGRAMItem Current Rate Proposed Rate Reason for Amendment/AdditionFull Time $47.00 $48.00 Cost recoveryPart Time $50.00 $52.00 Cost recoveryDAYCARE - PRESCHOOL PROGRAMItem Current Rate Proposed Rate Reason for Amendment/AdditionFull Time $42.00 $43.00 Cost recoveryFull Time 1/2 day $32.00 $33.00 Cost recoveryPart Time $45.00 $46.00 Cost recoveryPart Time 1/2 day $35.00 $36.00 Cost recoveryDAYCARE - KINDERGARTEN PROGRAMItem Current Rate Proposed Rate Reason for Amendment/AdditionBefore & After School $21.00 $22.00 Cost recoveryBefore & After School-Part time $23.00 $24.00 Cost recoveryFull Day $34.00 $35.00 Cost recoveryP.A. Half Day $24.00 $25.00 Cost recoveryDAYCARE -SCHOOLAGE PROGRAMItem Current Rate Proposed Rate Reason for Amendment/AdditionBefore & After School-Full time $19.00 $20.00 Cost recoveryBefore & After School-Part time $21.00 $22.00 Cost recoveryFull Day $32.00 $33.00 Cost recoveryP.A Half Day $22.00 $23.00 Cost recovery

SUMMARY OF PROPOSED CHANGES TO THE FEE SCHEDULE

19

FIREItem Current Rate Proposed Rate Reason for Amendment/AdditionRoom Rental (During Office Hours) N/C $25/Hour Establish FeeRoom Rental (Outside of Office Hours) N/C $25/Hr plus $25/Hr for staffing (as required) Establish FeePUBLIC WORKSItem Current Rate Proposed Rate Reason for Amendment/AdditionWater Meters-3/4 inch service $393.00 $400.00 Cost recoveryWater Meters-1 inch service $484.00 $495.00 Cost recoveryWater Meters-1 1/2 inch service $807.00 $835.00 Cost recoveryWater Meters-2 inch service $920.00 $935.00 Cost recovery

Item 113 Proposed Rate Reason for Amendment/AdditionPrime Time - Minor Resident $113.00 $116.00 Cost recoveryNon Prime Time - Minor Resident $93.00 $96.00 Cost recoveryPrime Time - Adult Resident $158.00 $163.00 Cost recoveryNon Prime Time - Adult Resident $132.00 $136.00 Cost recoveryPrime Time - Non Resident $188.00 $194.00 Cost recoveryNon Prime Time - Non Resident $161.00 $166.00 Cost recoveryTournament Rate - Minor Sports $113.00 $116.00 Cost recoveryTournament Rate - Adult Resident $127.00 $131.00 Cost recoveryTournament Rate - Broomball $110.00 $113.00 Cost recoveryTournament Rate - Adult Non Resident $188.00 $194.00 Cost recovery

Item Current Rate Proposed Rate Reason for Amendment/AdditionMonday - Thursday $37.00/hr $38.00/hr Cost recoveryFriday - Sunday Rec Bar/No Alcohol $60.00/hr $62.00/hr Cost recoveryFriday - Sunday Client Bar $112.00/hr $115.00/hr Cost recoveryService Club/Non-profit Rec Bar/No Alcohol $454.00/booking $468.00/booking Cost recoveryService Club/Non-profit Client Bar $618.00/booking $637.00/booking Cost recoveryResident - Rec Bar/No Alcohol $454.00/booking $468.00/booking Cost recoveryResident - Client Bar $757.00/booking $780.00/booking Cost recoveryNon-Resident - Rec Bar/No Alcohol $534.00/booking $550.00/booking Cost recoveryNon-Reisdent - Client Bar $987.00/booking $1,017.00/booking Cost recovery

Item Current Rate Proposed Rate Reason for Amendment/AdditionMonday - Thursday $33.00/hr $34.00/hr Cost recoveryFriday - Sunday Rec Bar/No Alcohol $58.00/hr $60.00/hr Cost recoveryFriday - Sunday Client Bar $115.00/hr $118.00/hr Cost recoveryResident - Rec Bar/No Alcohol $275.00/booking $283.00/booking Cost recoveryResident - Client Bar $550.00/booking $567.00/booking Cost recoveryNon Resident - Rec Bar/No Alcohol $309.00/booking $318.00/booking Cost recoveryNon-resident - Client Bar $582.00/booking $599.00/booking Cost recovery

RECREATION - ICE RENTAL (HST not included)

RECREATION - SLAB RENTAL RATES (HST not included)

RECREATION - HALL RENTAL RATES (HST not included)

20


BUILDING and PLANNING REPORT

MEETING DATE: November 25th, 2014 TO: Committee of the Whole FROM: Stephen Stirling - Planner MCIP, RPP SUBJECT: MISSISSIPPI MILLS RURAL LOT CREATION POLICIES

COMMUNITY OFFICIAL PLAN REVIEW RECOMMENDATION: “THAT the Committee of the Whole recommend Council maintain the current rural lot creation policies of the Community Official Plan as Staff believe these policies allow for sufficient opportunities to meet the rural lot creation needs of the Town.” BACKGROUND: The current Community Official Plan (also known as COP) policy limits the number of non-farm residential lots created by a severance per land holding is limited to two plus the remnant lot. The Community Official Plan defined a land holding as “a parcel of land held in conveyable ownership as of July 1st, 1973 or an original Township Lot”. In 2012, as part of the Community Official Plan Review process, the Town of Mississippi Mills and JL Richards carried out an assessment of rural lot creation availability in the wards of Pakenham and Ramsay. The intent of this study was to review the rural lot creation policies in the Community Official Plan and determine if there was a need to revise the local policy. The Provincial Policy Statement directs the majority of growth to occur within settlement areas, while allowing a limited amount of growth in the rural area. The current land severance policies in the COP reflect this directive mandated by the Province of Ontario. Since 2008, the municipality has averaged 19.2 lots created by severance each year. If the Town applies this growth with our existing policies against the current number of rural lots in the community which could be subdivided, there is currently more than a 30 year supply of lots. While the background study indicated that there is sufficient land available in the rural area to accommodate limited rural development, Council has directed staff to assess two rural lot creation policy options (severances) to create a more flexible severance policy that would allow for the creation of lots in more desired locations in an effort to meet the growth strategy objectives. The Community Official Plan acknowledges that the Town of Mississippi Mills will grow over the next 20 years and in doing so establishes a settlement strategy on how the Town will grow. The settlement strategy plans to direct 50% of the growth to the Almonte Ward, 30% to rural areas and villages and 20% to existing villages.

21

A summary of the current severance polices contained within the Community Official Plan are as follows:

• The creation of new residential lots outside of identified settlement areas shall take place by consent to sever.

• Generally, non-farm rural residential lots shall be 1ha (2.47ac) in size. • The number of lots created by consent per land holding shall be a maximum of two plus

the remnant lot, except as otherwise provided for in this Plan. • A holding is defined as either a parcel of land held in a conveyable ownership as of July

1, 1973 or an original township lot. • Consent for a boundary adjustment, partial discharge of mortgage, easement or right-of-

way shall not be given toward the maximum consents per holding. • Notwithstanding the above, consideration may be given to “Cluster Lot” development

proposals in compliance with the policies contained in Section 3.3.7 of this plan. METHODOLOGY The analysis of the two options consisted of two phases:

• Phase 1 - Evaluated lands that already have severances • Phase 2 - Evaluated remaining lots to ascertain which lots would meet the restrictions for

severances. Town staff reviewed the severances that occurred within the Town of Mississippi Mills (Pakenham and Ramsay Wards) over the last 41 years and created a database to itemize the severance details. JL Richards then filtered all parcels within the rural community of the municipality to determine the pool of land available for future severances. To do this, they sorted the parcels on 5 main filters including prior severances, agriculturally designated lands, lots with a minimum of 2 hectares of area, lands with no frontage on a municipal maintained road and properties with an aggregate buffer of 500 metres. Other factors, such as provincially significant wetlands and environmentally sensitive areas were considered, but were not ruled out due to existing provincial planning policies and local polices that allow development, such as lot creation to occur provided that it has no negative impact on the feature. DISCUSSION: Current Provincial planning legislation directs municipalities to focus their growth within settlement areas and accommodate limited forms of rural development in an effort to create sustainable communities. The current Community Official Plan and settlement strategy complies with this provincial initiative. The current rural lot creation policies are striving to create an environment that balances the rate of growth between the urban and rural communities of Mississippi Mills. The current rural severance policy for the Town of Mississippi Mills can create a potential of 699 rural residential building lots which is sufficient to meet the rural growth needs of the Town for approximately the next 35 years based on the current average severance rate. While the municipality can create the opportunity for rural lot creation, landowners cannot be forced to sever their property to ensure that the municipality meets its goals for rural lot creation. That being said staff is still of the opinion that there is a sufficient supply based on the current policy.

Acknowledging the potential of rural lots based on the current severance policies and the inability of the Town to force property owners to sever their lands to meet rural lot creation goals, Council requested

22

staff to look at two options to open up the rural area being based on a perceived need in the rural community. These options included the following:

1. to permit an additional severance on a lot where the parent property is greater than 20ha (49.4ac)

2. to move the land holding date from July 1, 1973 to January 1st, 1985.

SEVERANCE OPTIONS

1. Permit an additional severance on a lot where the parent property is greater than 20ha (49.4ac) This option would maintain the existing land holding standard date of July 1, 1973. Where a lot is being held in a conveyable ownership as of July 1, 1973, consideration can be given for the subdivision of the land, to a maximum of two lots. If after the two severances, the parent property retains a parcel area of 20 ha (49.4ac), consideration may be given for a third severance, provided it can satisfy all other policies of the COP. Based on this approach and the land use and environmental constraints it is expected that this policy would generate a potential of 1,076 new rural lots.

2. Move the Land Holding Date from July 1st, 1973 to January 1st, 1985 This potion proposes to move the land holding date from July 1, 1973 to January 1st, 1985. By moving the date from July 1, 1973 to January 1st, 1985, it is expected that the policy change would create a potential of 1,849 new lots based on land use planning constraints and current minimum lot size requirements. This would represent an increase of approximately 164% in potential rural lot creation. Changing the severance date to 1985 would increase the number of potential rural lots from 699 to 1847, which represents an increase of approximately 164%. The benefit to moving the date to 1985 would be the establishment of a more current land holding date and the municipality would have more detail on the lot creation data. One way to reduce the significant impact of this option would be to have a minimum retained lot size of 20ha (49.4ac). This would reduce the potential number of lots from 1,847 to 946.

When looking at the two options, it is important to remember that the Community Official Plan must be in compliance with the Provincial Policy Statement and the intent of the Community Official Plan. Allowing a third severance on a retained parcel that has a minimum of 20ha (49.4ac) creates a policy that would permit a potential rural lot creation of 1,076 lots, which represents an increase of 54%. This change in policy would create a rural lot creation environment that could establish a considerable rate of growth in the rural area that would deviate from our growth strategy.

The second option would change the land holding date from July 1, 1973 to January 1, 1985. This option would create a rural lot creation policy that could increase the rural lot creation potential from 699 to 1,847 (164%), a significant deviation from the local growth strategy and would question compliance with the Provincial Policy Statement. The current policy tries to strike a balance between the urban growth, rural settlement growth and rural lot creation. This type of change in policy has the potential to create a rate of rural lot creation growth which reflects or is similar to the settlement area rate of growth, a significant change in policy. Furthermore, altering how the Town grows will more than likely impact local infrastructure, such as reductions in revenue to pay for the wastewater treatment plant or requirements to upgrade local rural roads to accommodate the occurring growth. That being

23

said, other than taxes, the benefit to the municipality moving the date forward from 1973 to 1985, is that the date becomes more current and the rural lot creation files become more complete.

With this in mind, an option that could be considered would be to move the land holding date forward to 1985, allowing a maximum of two severances on the subject lands where the parent property retains a minimum lot area of 20ha (49.4ac). This would allow the municipality to establish a more current land holding date with detailed severance files, while reducing the potential maximum number of rural residential lots from 1,847 to 627 creating an overall rural lot creation impact similar to the existing severance policies permitting two severances based on a 1973 land holding date. This approach would take away potential severance rights from those who currently have them. CONCLUSION: As per the staff direction provided by the Committee of the Whole, the intent of this report is to provide an analysis to two rural lot severance policy options as directed by the Committee of the Whole. It is staff’s recommendation to maintain the current rural lot severance policies. That being said, Council has requested that staff review the two options identified in the report. While these options have been provided to Council for consideration and are not recommended by staff, there is no guarantee that these options will be supported by the approval authority. Once Council has provided direction regarding local rural severance polices, staff will proceed with the development of the applicable policies. All of which is respectfully submitted. _________________________ ___________________________ Stephen Stirling, MCIP, RPP Reviewed by CAO Planner Diane Smithson

24

THIRD SEVERANCE LAND HOLDING JULY 1, 1973 WITH RETAINED LOT OF 20HA – OPTION 1

25

MOVE DATE TO JANUARY 1ST, 1985 – OPTION 2

26

MOVE DATE TO JANUARY 1ST, 1985 WITH A 20HA MINIMUM RETAINED LOT SIZE – OPTION 3

27


ADMINISTRATION REPORT

MEETING DATE: November 25th, 2014 TO: Committee of the Whole FROM: Stephen Stirling, Town Planner SUBJECT: Evelyn Street Basketball Nets – Residents Petition RECOMMENDATION: THAT the Committee of the Whole recommends that Council SUPPORTS staff’s recommendation and furthermore that staff notify the petition participants. BACKGROUND: On October 15th, 2014, the Town’s By-law services were called out to address a complaint issue regarding the use of street basketball nets on Evelyn Street in Almonte. The concerns raised by the complainant were focused on the safety of children playing in the street and the protection of property, being the vehicles. By-law had informed property owners that the basketball nets were to be removed or the Town would remove and dispose of them. This response from by-law resulted in the residents contacting municipal staff to express their concerns over this heavy handed notification. In response to the concerns raised by the residents, staff apologized for the negative tone inferred in the notification and advised that we would address this matter with our by-law services provider and find a satisfactory resolution for the home owners. DISCUSSION: After completing a review of current town policies, it became evident that the Town does not have any polices restricting the use of the municipal right of ways for a recreational use (including sports like street hockey and basketball). However the question of liability and safety of all users of the road is paramount to the Town and staff felt that the liability and safety for all parties could be achieved through one simple solution. This solution would allow the use of the municipal right of way for recreation uses and seasonal storage of basketball nets as long as no portion of the net encroaches onto the travelled hard surfaced portion of the right of way or over any sidewalk. Furthermore, the storage of nets cannot prevent the ability of the Town to maintain or use the existing right of way for snow removal, recycling, garbage collection, etc. It would appear that the petition request from the local residents is agreeable to staff’s proposed solution. SUMMARY: After discussions with the CAO, Public Works Director and Chief Building Official we have come to an agreement that as long as no portion of the basketball net protrudes over the travelled hard surface portion of the road when in use we have no issue with the nets being on our town right of way. Additionally it is to be noted that the nets cannot interfere with any snow removal, 28

garbage/recycling removal procedures at any time. We believe that this is consistent with the residents’ request. With that being said, staff is recommending that a formal reply be sent to the homeowners stating that their solution is acceptable Respectfully submitted, Reviewed by, ___________________________ ___________________________ Stephen Stirling, Town Planner Diane Smithson, CAO

29

ATTACHMENTS: Petition Map of area

30

PETITION

31


BUILDING and PLANNING REPORT

MEETING DATE: November 25th, 2014 TO: Committee of the Whole FROM: Stephen Stirling - Planner MCIP, RPP SUBJECT: RBC SITE PLAN APPLICATION

PROCESSING SUMMARY REVIEW RECOMMENDATION: “THAT the Committee of the Whole recommend Council RECEIVE this report detailing the Pakenham Royal Bank redevelopment project approval process from site plan submission to the issuance of the building permit.” BACKGROUND: As Council is aware, the Royal Bank of Canada is currently rebuilding the existing branch located in the Village of Pakenham. The proposed development would see the demolition of the existing 1590ft2 commercial bank and the building of a new 1,860ft2 building. As per the Town’s site plan control by-law, the proposed development is subject to site plan approval. As such, CBRE (CB Richard Ellis) and Dialog acted as the consultants for the Royal Bank of Canada to help them through the approval process. DISCUSSION: The following table details key milestones in the development approval process to the issuance of the building permit. Action Date Comments RBC Pre-Consultation Meeting April 2nd, 2014 Applicant meet with Planning staff to

discuss process and requirements. Health Unit Preliminary Comments

April 24th, 2014 Letter to Town advising that comments on a proposed site plan will not be provided until applicant submits a maintenance inspection application.

Site Plan Application Filed April 29th , 2014 Site Plan application filed with the Town. Site Plan Circulation May 1st, 2014 Application was sent out to staff and

outside agencies for comments Comments received from Staff May 15th, 2014 Preliminary comments sent to consultants

regarding application.

34

Public Works noted lack of detail on grading information – Both existing and proposed and informed consultant they were required to resubmit additional information.

Heritage Committee Meeting May 27th, 2014 Mississippi Mills Heritage Committee received the application and provided comments to staff regarding the proposed development

Site Plan Approval process - CBRE

May 28th, 2014 Inquired as to when Council would approve. Informed the consultant that the municipality was still waiting for comments from agencies and a proper grading plan and that he would be notified when the item would be going to Council.

Building Permit - Filed May 28th, 2014 CBRE/Dialog (Agent) filed building permit application for the RBC rebuild Pakenham Branch.

Site Plan Approval process - CBRE

June 17, 2014 Inquired as to when Council would approve. Informed the consultant that the municipality was still waiting for comments from agencies and for the required grading plan before any report would be sent to Council for approval. Once the Town had all of the information the review would be completed and then sent to Council for approval.

Comments Issued June 19th, 2014 Comments issued by staff. The consultant was reminded that Health Unit comments will only be provided when the maintenance inspection application was filed and inspection completed.

Conference Call – Discuss Comments

June 23rd, 2014 Planning staff had a conference call with the consultants and the development team to review all comments submitted, including the required grading information and outstanding maintenance inspection report.

RBC Permit Review June 25th, 2014 Building permit review complete. CBO cannot issue approval because all applicable laws have not been satisfied. Outstanding issues included servicing, grading, and site plan not yet approved.

Received revised Grading Plans

June 27th, 2014 Consultants submit a proposed grading plan, but did not address grading comments as per the Director of Roads and Public Works provided to consultant.

June 30th, 2014 Staff followed up via e-mail with agent regarding outstanding maintenance inspection application.

35

RBC Grading and Drainage Plan

July 8th, 2014 Agent advised that grading /drainage plan information provided by architect did not address comments.

Maintenance Inspection Application filed

July 18th, 2014 Health Unit Maintenance Inspection application was filed with the Health Unit.

Health Unit Comments Filed with Town

August 1, 2014. Town received a copy of the maintenance inspection report and comments.

Engineering Consultant retained

August 29th, 2014

Public Work received a call from Capital Engineering Group advising the Town that they had been retained to prepare the civil plans for the project and that they were in Town to carry out a site visit.

Conditional Site Plan Approval Granted

September 2nd, 2014

Council granted site plan approval on the condition that revised grading plans be provided and approved by Public Works and that two trees be added to the property as per the red line change.

RBC Grading and Drainage Plan

September 22nd, 2014

Public Works received a hard copy of the proposed Grading and Drainage Plans –Revision 1

RBC Grading and Drainage Plan Comments issued

October 1, 2014 Public Works completed review and provided comments to consultant.

Building Permit Release October 2, 2014 Mayor approached staff to release building permit. Mayor was informed of the outstanding issues being securities, grading plan and executed agreement.

RBC Site Plan Securities October 2nd, 2014

Received cost estimate for Development securities from agent’s engineer. Staff approved the estimate that day and requested securities be posted either by Letter of Credit or Cash

Site Plan Agreement – Development Security Costs

October 6th, 2014

Consultant requested building permit and was told that the permit would not be issued until agreement was signed and securities posted. Asked if the town would consider a conditional building permit for footing and foundation only to beat the colder weather. Consultant was told that this request does not legitimize the early release of a building permit.

RBC Building Permit October 6th, 2014

Mayor approached staff to release building permit. Mayor was informed that the Town was still waiting for the revised grading plan to complete the agreement. Once the grading plan was finalized, the agreement could be completed and sent to applicant for execution. The department could not issue the building permit until the executed agreement and securities had

36

been returned to the Town. Mayor inquired about the release of a conditional permit. Mayor was told that this request does not meet the requirements under the OBC. Building, Planning and Public Works agreed to release a conditional permit for footing and foundation only due to the cold weather provided that securities and insurance were provided. Agent told staff that the securities were being prepared and was looking to have the conditional permit released. Agent was told that conditional permit could not be released until securities were posted. The Mayor provided the required securities until RBC was able to provide them.


Conditional permit was issued.

RBC Site Plan Securities October 15th, 2014

Mayor notified that the Town cannot finish agreement and release the full building permit until grading plan is approved, agreement executed and securities posted.

RBC Grading and Drainage Plan Comments Follow up

October 23rd, 2014

Public Works followed up with consultant on comments because there was no response on the October 1, 2014 comments.

RBC Grading and Drainage Plan Revised Plan received

October 25th, 2014

Public Works received revised plans as per comments

RBC Grading and Drainage Plan Revised Plans Approved

October 27th, 2014

Public Works issued approval on civil works

Site Plan Control Agreement October 28th 2014

Agreement sent to proponent.


Agent looking for full building permit. Staff advised agent that the permit could not be issued until the agreement had been executed and returned to the Town.

Site Plan Control Agreement October 30th, 2014

Suggested that in order to expedite the matter that the owners could e-mail a PDF copy of the executed agreement to the Town while the originals were being delivered to the Town. If that happed staff could release the building permit.

Site Plan Control Agreement November 3rd, 2014

PDF copy of executed agreement was received. Still waiting for original copies

RBC Building Permit November 3rd, 2014

Building permit was released.

37

CONCLUSION: While there has been much speculation to date as per the reasons behind the delays in the issuance of the building permit for the Royal Bank redevelopment in Pakenham, the above table details that Town staff in the Building and Planning and Public Works Departments provided a level of service to the consultant and proponent that exceeds industry standard from providing application requirements and expectations to follow-up on outstanding issues, to finding solutions to keep the project moving while the Town was continually waiting for information from the consultants/proponent. All of which is respectfully submitted. _________________________ ___________________________ Len Smith, Troy Dunlop, CET Chief Building Official Director of Roads and Public Works _________________________ ___________________________ Stephen Stirling, MCIP, RPP Reviewed by CAO Planner Diane Smithson

38

A meeting of the COMMITTEE OF THE WHOLE was held on Wednesday, November 12, 2014 in Council Chambers. PRESENT: Committee: Councillor Garry Dalgity, Chairperson

Mayor John Levi Councillor Duncan Abbott Councillor Bernard Cameron Councillor John Edwards Councillor Denzil Ferguson Councillor Alex Gillis Councillor Shaun McLaughlin Councillor Rick Minnille (left 9:55 pm) Councillor Paul Watters Councillor Val Wilkinson

Staff: Diane Smithson, CAO Julie Oram, Town Clerk

Steven Stirling, Planner (left 10:30 pm) Lennox Smith, Chief Building Official (left 9:55 pm) Troy Dunlop, Director Public Works (left 9:55 pm) Pam Harris, Librarian (left 9:55 pm) Rhonda Whitmarsh, Treasurer (left 9:21 pm) Pascal Meunier, Fire Chief (left 8:39 pm) Calvin Murphy, Recreation Coordinator (left 9:55 pm)

ABSENT: Councillor Dalgity called the meeting to order at 6:55 p.m. A. APPROVAL OF AGENDA

Moved by Councillor Watters Seconded by Councillor McLaughlin BE IT RESOLVED THAT the agenda be approved as amended to include Councillor Ferguson’s October 7th, 2014, Notice of Motion under Item F2 and to move Item F1 forward on the agenda.

CARRIED

B. DISCLOSURE OF PECUNIARY INTEREST

C. DELEGATIONS/PRESENTATIONS/PUBLIC MEETINGS 1. Take Young People Seriously – Sophie Tamas appeared on behalf of the Take Young

People Seriously Board of Directors to explain the closure of TYPS. The Board was no longer able to meet their financial obligations as a result of reduced funding from United Way and the Town and a change by the Trillium Foundation to the payments schedule. The community service was financial unsustainable. Ms. Tamas indicated the formation of a task force with local community support groups and agencies with a priority in providing interim youth services.

47

2. Tineke Kuiper spoke to Council on the Burnt Lands Alvar. Ms. Kuipers spoke to the features, geology, species, threats and importance of alvar lands, showing concern for residential development proposals that may impact the alvar.

D. CONSENT MATTERS

1. Building Permits - September 30, 2014 2. Financial Report - September 30, 2014 3. Fire Report – September and October, 2014 Moved by Councillor Abbott Seconded by Councillor Edwards BE IT RESOLVED THAT the building permit activity, financial, and fire reports be received.

CARRIED

E. STAFF REPORTS

Finance, Administration & Policy 1. Insurance for Town Facilities used by Others Moved by Councillor Edwards Seconded by Councillor Abbott BE IT RESOLVED THAT Committee of the Whole receive the Insurance for Town Facilities used by Others report.

CARRIED 2. Library – RFP 2014-01, Space Needs Assessment Pakenham Branch Moved by Councillor Cameron Seconded by Councillor Abbott BE IT RESOLVED THAT Committee of the Whole recommends that Council award the Request for Proposal for a Space Needs Assessment for the Pakenham Branch of the Mississippi Mills Public Library to 1292080 Ontario Inc. in the total amount of $14,500.00 plus HST.

CARRIED-Motion prepared

3. 2015 Fees and Charges Moved by Councillor Wilkinson Seconded by Councillor Ferguson BE IT RESOLVED THAT Committee of the Whole recommends that the proposed changes to the fee schedule be approved; and that public notice be given as to Council’s intention to pass the 2015 Fees and Charges By-law on November 25, 2014. Moved by Councillor Wilkinson Seconded by Councillor Abbott

48

BE IT RESOLVED THAT Committee of the Whole defer the proposed Fees and Charges item until November 25, 2014, in order to receive further background information.

CARRIED

Roads & Public Works 1. Rehabilitation of Ramsay Concession 6D Bridge Moved by Councillor Wilkinson Seconded by Councillor Gillis BE IT RESOLVED THAT the Committee of the Whole recommends that Council approve Option 2 – Single Lane, Fiberglass Composite Bridge System as the preferred alternative for the rehabilitation of the Ramsay Concession 6D Bridge at an estimated cost of $600,000 (bridge cost plus engineering).

CARRIED-Motion prepared Planning & Development 1. Sign Variance – New Civitan Sign

Moved by Councillor Wilkinson Seconded by Councillor McLaughlin BE IT RESOLVED THAT Committee of the Whole denies the requested variance for a 12 ft high sign, with 58 sq ft of sign face and a light backlit advertising area.

DEFEATED Moved by Mayor Levi Seconded by Councillor Abbott BE IT RESOLVED THAT Committee of the Whole approves the variance for a 12 ft high sign, with 58 sq ft of sign face and a light backlit advertising area.

CARRIED

2. Enerdu Design Advisory Committee Terms of Reference

Moved by Councillor Edwards Seconded by Councillor Gillis BE IT RESOLVED THAT the Committee of the Whole recommends that Council approve the Terms of Reference for the Enerdu Design Advisory Committee, amended to include two council members.

CARRIED-Motion prepared 3. Encroachment Agreement – 36 Main Street West Moved by Councillor Minnille Seconded by Councillor Watters BE IT RESOLVED THAT the Committee of the Whole recommends that Council SUPPORT the encroachment request for the lands described as Lot 1 and Part of Lot 2, Plan 6262, Coleman’s Island Section, BEING Parts 1 and 2 on Plan 26R-1814, Almonte Ward, Town of Mississippi Mills, municipally known as 36 Main Street West, and directs staff to prepare the required encroachment agreement.

49


3. Encroachment Agreement – 130 Brougham Street

Moved by Councillor Watters Seconded by Councillor Wilkinson BE IT RESOLVED THAT the Committee of the Whole recommends that Council DENY the encroachment request for the lands described as Lot 8, Plan 6262, Anderson Section, Almonte Ward, Town of Mississippi Mills, municipally known as 130 Brougham Street.

DEFEATED Moved by Councillor Edwards Seconded by Councillor Watters BE IT RESOLVED THAT the Committee of the Whole APPROVE the encroachment request for the lands described as Lot 8, Plan 6262, Anderson Section, Almonte Ward, Town of Mississippi Mills, municipally known as 130 Brougham Street.


Moved by Councillor Ferguson Seconded by Councillor Watters Move to extend the meeting by 30 minutes

CARRIED 4. Rural Lot Creation Policies

Moved by Councillor Abbott Seconded by Councillor McLaughlin BE IT RESOLVED THAT the Item “Rural Lot Creation Policies be deferred to the next meeting November 25, 2014.

CARRIED

5. Proposed Land Exchange – Bryant Cougle Moved by Councillor Edwards Seconded by Councillor Gillis BE IT RESOLVED THAT Committee of the Whole receive the information report and advise Mr. Cougle that Council for the Town of Mississippi Mills is not interested at this time in a land exchange.

CARRIED

F. OTHER/NEW BUSINESS

1. Young Cluster Lot Development Steve Stirling, Planner, provided an update to Council on the matter, advising that the Land Division Committee gave conditional consent to the proposal on November 10, 2014. The decision issued today is subject to a 20 day appeal period.

50

Diane Reid, Mississippi Valley Conservation, was in attendance to answer questions regarding the Conservation Authority’s comments on the application and the position that the EIS did not clearly demonstrate “no negative impacts” and that cumulative impacts should be considered.

2. Motion – Councillor Ferguson regarding an operational review of the Building and

Planning Department be included in the 2015 Budget deliberations.

Moved by Councillor Ferguson Seconded by Councillor Watters BE IT RESOLVED THAT an operational review of the Building and Planning Department be included in the 2015 Budget deliberations.

DEFEATED

G. CLOSED SESSION/IN CAMERA

Moved by Councillor Abbott Seconded by Councillor Watters BE IT RESOLVED THAT the Committee of the Whole goes in camera at 10:05 p.m. to discuss a personal matters about an identifiable individual, including municipal or local board employees, particularly related to an appointment to the Enerdu Design Advisory Committee CARRIED Moved by Councillor Edwards Seconded by Councillor Abbott BE IT RESOLVED THAT the Committee of the Whole returns to regular session at 10:27 p.m. CARRIED Rise & Report 1. Enerdu Design Advisory Committee

Moved by Councillor Ferguson

Seconded by Councillor Abbott BE IT RESOLVED THAT the Committee of the Whole recommends to Council that Stephen Brathwaite, Councillor Gillis and Councillor Edwards be appointed to the Enerdu Design Advisory Committee.


H. NOTICE OF MOTION

I. MINUTES Moved by Councillor Abbott Seconded by Councillor Watters BE IT RESOLVED THAT the Committee of the Whole minutes dated October 7, 2014 be approved.

CARRIED

51

Moved by Councillor Ferguson Seconded by Councilor McLaughlin BE IT RESOLVED THAT the following minutes be received:

• Heritage Committee Minutes – August 26, 2014 • Municipal Drug Strategy Committee – September 22, 2014 • Municipal Drug Strategy Committee – November 3, 2014

CARRIED

Recommendation of the Municipal Drug Strategy Committee Proposed changes to the Terms of Reference Moved by Councillor Abbott Seconded by Councillor McLaughlin BE IT RESOLVED THAT the Municipal Drug Strategy Committee Recommendation from the November 3, 2014 Committee meeting be deferred until January 2015.

CARRIED

J. INFORMATION PACKAGE, TASK LIST AND MEETING CALENDAR

Moved by Councillor Gillis Seconded by Councillor Ferguson BE IT RESOLVED THAT the Information Package, Task List and Meeting Calendar be received. CARRIED

K. ANNOUNCEMENTS/QUESTIONS OF STAFF

Committee of the Whole– November 25, 2014, immediately following Council

L. ADJOURNMENT Moved by Councillor Edwards Seconded by Councillor Cameron BE IT RESOLVED THAT the Committee of the Whole meeting be adjourned.

CARRIED The meeting adjourned at 10:45 p.m.

____________________________________ Julie Oram, Recording Secretary

52


HERITAGE COMMITTEE MINUTES

Tuesday, September 23, 2014, 7:00 P.M.

Council Chambers, Municipal Office, 3131 Old Perth Rd., Almonte

PRESENT: Jason Gilmore, Chair Delma Devoe

Al Jones Charlotte Farmer

Ian MacLean Fred Dennis Councillor Val Wilkinson

ABSENT: Neil Harwig, with regrets Michael Rikley-Lancaster with regrets STAFF: Stephen Stirling, Planner Roxanne Sweeney, Recording Secretary

Chair Gilmore called the meeting to order at 7:05 p.m.

A. APPROVAL OF AGENDA Moved by Al Jones Seconded by Delma Devoe THAT the agenda be accepted as presented. CARRIED

B. DISCLOSURE OF PECUNIARY INTEREST None were declared.

C. APPROVAL OF MINUTES

Moved by Val Wilkinson Seconded by Al Jones THAT the Minutes dated August 26, 2014 be accepted as amended with the

following change: E1. Heritage Conservation District Study Administration Report and draft by-

law to establish a Heritage Conservation Study area under Section 40.1(1) of the Ontario Heritage Act for comment.

There were no issues or objections with the Heritage Conservation District Study Administration Report or the draft by-law to establish a Heritage Conservation Study area under Section 40.1(1) of the Ontario Heritage Act.

E3. Old Town Hall designation – Designation Profile of the Almonte Old

Town Hall was reviewed and comments were sent to the researcher. CARRIED

53

Heritage Committee Minutes September 23, 2014

D. DELEGATIONS/PRESENTATIONS

Richard Limmert, Owner and Architect of 278 Country Street made a presentation with respect to the site plan for the second entrance at 278 Country Street.

THAT the Heritage Committee has no objection to the current proposal for the second entrance at 278 Country Street as per the Site Plan Application and no objection to the Minor Variance for the proposed two entrances for the driveway.

E. NEW BUSINESS

1. Victoria Woollen Mill Inc. 7 Mill Street – Site Plan Control Application Moved by Al Jones Seconded by Delma Devoe MOTION that the Heritage Committee accept the Site Plan Application as presented. CARRIED

2. Appointments to the Enerdu Design Advisory Committee Moved by Al Jones Seconded by Ian Maclean MOTION that the Heritage Committee accept the recommendation to appoint Fred Dennis to the Enerdu Design Advisory Committee. CARRIED

3. Revisions to the HCD Interim Control By-law Moved by Ian Maclean Seconded by Al Jones MOTION that the Heritage Committee supports the fact that the Heritage Conservation District Interim Control By-law was passed. CARRIED

4. Canadian Heritage River Study of the Mississippi River Received for information.

5. Old Registry Office Cleanup Members of the Committee volunteered to review heritage material located at the Old Registry Office.

F. INFO/CORRESPONDENCE 1. Letter from Ministry of Tourism, Culture & Sport to Muriel Kim dated August 28,

2014 was received for information. Comments: 6.5.5 Interpretation – did not form part of the final publicly available report. The Town has an easement over the island for the purpose of the Riverwalk and therefore the proponent does not partially own the Riverwalk.

54

Heritage Committee Minutes September 23, 2014

G. BUSINESS ARISING FROM MINUTES 1. Enerdu

No additional information to discuss.

2. Heritage Signs Ian Maclean reported that a Heritage Signage Working Group has been formed - Laurel Cook, Linda Camponi, Terry Webb and himself. The initiative of the group is new heritage signs for Leckie’s Corners, George Eccles, Bennies Corners, and Historic Settlements of Interest (approx 60 signs). The design, materials, construction and budget will be discussed at the November meeting.

3. Request to County re: Heritage Property Tax Relief Require a recommendation from council before proceeding to the County to discuss and propose a Heritage Property Relief by-law at the County level.

4. Old Town Hall designation Feedback was provided to Linda Hamilton and she will be updating her report.

H. ANNOUNCEMENT Next meeting: Tuesday, October 28, 2014 at 7:00 p.m.

I. ADJOURNMENT Moved by Al Jones There being no further business before the Committee, the meeting adjourned at 8:36 pm.

CARRIED ____________________________ Roxanne Sweeney, Recording Secretary

55

Operations Report to Directors - Mississippi River Power Corp. August 29, 2014

Last regular meeting – July 30, 2014 Generation for the month of July was 1,689,894 KWh. We generated 390.902 Kilowatt hours on peak, at a rate of $0.1485 per KWh for a total of $58,049. We generated 1,298,993 KWh off peak, at a rate of $0.1133 per KWh, for a total of $147,176. Our total generation revenue for the month of July was $205,224.76. At the time of our last meeting flows were on par with the seasonal average, at about 12 cms. With that flow, we were down to running one unit and generating just over 1 MW. The heavy rain that we received last week made a huge difference in flows. We went from roughly 17 cms last week, to about 40 cms this week (seasonal average is 10 cms). As a result, we were able to restart the second unit this past Wednesday morning. We are now generating just under 3 MW. On July 30th there was a power outage in town, which knocked our generation offline. Merlin was called in and restarted unit #2. The following day, we had a planned outage for ORPC to change the meter in our generating station, as it had stopped communicating. We had been getting false trashrack sensor readings, giving the illusion of trashrack blockage when the racks were clean. On July 30th Ray and I adjusted the sensor so it’s now showing accurate data. In early August Dion Fire Extinguishers were here to perform the annual inspection on all of our extinguishers. Ray and Merlin cleaned the front windows of the office building prior to the Puppets Up! Weekend. They also installed self-closing hinges on the apartment doors, as per the Fire Inspector’s report. Merlin and Ray have checked our tailrace eel net several times over the past month. They found plenty of weeds in it, but no eels. Last week, Gardiner Tree Trimming was here to complete the last of their work in Metcalfe Park. They trimmed the dead/dying branches off the top of the poplar trees along the water’s edge. I have been making final arrangements for the penstock inspections. We will de-water penstock #2 at the end of next week and the inspection will commence on the morning of Monday, September 8th. It is expected that this inspection will only take one day. Once the inspection is complete, we will pull all lighting, etc from the penstock and seal it up. We will open the headgates and let the water back in. We’ll restart #2 Monday evening and de-water #1, getting it ready for inspection on Tuesday. Ray, Merlin and I will be participating in a Confined Space training course next week on Tuesday and Wednesday. We had the parking lot at the rear of our office building re-paved last week. That’s all for this month.

56

Generation Stats *This section shows annual figures* Budget Generation 2010 $1,200,000 Note: New facility came online April 9 Actual Generation 2010 $1,787,669 Actual Generation 2010 (KWh) 15,049,158 Budget Generation 2011 $2,271,000 Actual Generation 2011 $2,317,824 Actual Generation 2011 (KWh) 19,333,998 Budget Generation 2012 $2,281,000 Note: both units shutdown June 13 through end of year Actual Generation 2012 $1,256,445 Actual Generation 2012 (KWh) 10,543,534 Budget Generation 2013 $2,290,000 Actual Generation 2013 $2,093,606 Note: does not include recoverable losses Actual Generation 2013 (KWh) 17,285,220 *This section shows figures representing the period of January 1 – July 31* Budget Generation 2014 $1,655,280 Actual Generation 2014 $2,136,081 Actual Generation 2014 (KWh) 17,605,752 _____________________________ _______ Scott Newton, General Manager ________________________

57

Operations Report to Directors - Mississippi River Power Corp. September 30, 2014

Last regular meeting – August 29, 2014 Generation for the month of August was 1,219,025 KWh. We generated 275,877 Kilowatt hours on peak, at a rate of $0.1485 per KWh for a total of $40,968. We generated 943,147 KWh off peak, at a rate of $0.1133 per KWh, for a total of $106,859. Our total generation revenue for the month of August was $147,826.37. At the time of our last meeting, the river flow in Appleton was measured at 33.3cms, well above the seasonal average of 10 cms. With that flow, we were generating over 3200 KW. Unfortunately it was all downhill from there. The flow has dropped significantly over the past month and is right around the average. On September 1st, we were forced to shut one unit off, in order to keep enough water running over the main dam for scenic flow. As of yesterday, the flow measured 15 cms and we were generating just under 1500 KW. Ray, Merlin and I completed our Confined Space training course on September 3rd. On Friday, September 5th Ray began getting #2 penstock ready for inspection. He lowered the headgate, allowed the penstock to drain and then removed the lid to the lower penstock access point. I came in early on Monday morning (September 8th) since our inspections were due to start at around 8:30am. I started opening up the lower access to penstock #2 and realized that the penstock was partially full of water. I opened the wicket gates to let the water drain out. I realized that the problem was the cooling water intake valve in the basement was still open. This valve takes water from the penstock when it’s full of water to use for cooling. The problem was that there is an intake valve in each penstock that join together at a Y before going to the cooling loop. The water was coming out of penstock #1 and going back through the valve in #2. We closed the valve in #2 and the incoming water stopped. The Confined Space Safety crew from MultiTrek arrived at 8:00am and began their setup. The representatives from Kinectrics (our third party inspectors) and SGH (FibrWrap’s design engineers and inspectors) arrived shortly thereafter. When all were onsite, we did a short safety briefing and then we entered the penstock. We walked up and then down the penstock inspecting the entire length of the carbon fibre reinforced polymer liner, including the transitions at both ends. There were a few minor items that were marked and will be checked again next year, ie: small weeps, small voids behind CFRP, but nothing that was an immediate concern. The biggest concern for me was a loose anchor bolt in the upper transitions fin plate. During the inspection I noticed that one of the bolts looked as though it was not quite flush with the steel plate. I gently lifted on it and it came up right away. It would not release out from the steel plate, but would slide up and down. I pointed it out to the inspectors. They figure that there was water in the hole and the bolt did not set properly (it was torqued to 110 ft. pds, but that was only after the minimum cure time and water could have gotten to it afterwards and disrupted the curing process). They were not concerned as the original design did not include these anchors and they were only added at my request and seen as going beyond the required safety factor. All other bolts were fine and are spaced every 12 inches along the entire seam.

58

All issues will be summarized in a report by SGH and forwarded to FibrWrap (who will in turn forward to us). In addition, Kinectrics will prepare their own report on the findings and send directly to us. After the inspection of the CFRP was completed, two other individuals from Kinectrics joined me for an inspection of the steel portion of penstock #2 (the last 80 feet of the penstock that was undamaged). I asked them to give me an opinion of the general condition of the steel and welds, including premature corrosion of the steel liner itself. The inspectors indicated that welds and general condition of the steel was fine, but it was certainly corroding prematurely and should have had a coating of some kind. We will be receiving a report shortly, with their findings and recommendations. After the inspection Ray, Merlin and I closed up penstock #2 and lifted the headgate to let water back in. We then shut down #1 and restarted #2. After shutting #1 down, we lowered the headgate and drained the water from the penstock. We then removed the lid from the lower access in preparation for an inspection the following day. The following morning, MultiTrek was back onsite to offer Confined Space safety services for penstock #1. The steel inspectors from Kinectrics were back as well and we performed a similar inspection to that done the previous day, with similar results. With no issues of immediate concerns found, we closed the penstock up and raised the headgate, so that it would be ready for use if the water came up enough to run both units. Early this month we continued to experience issues with unit trips due to low HPU pressure. On September 12th Mike Dupuis came to the plant and made an adjustment to the HPU flow valve. This seems to have helped the problem, although a further adjustment may be required. On Sunday, September 14th we assisted the Mississippi Valley Textile Museum with the Lamb Race fundraiser. I contacted Enerdu in advance and asked if they would shut down their station on Saturday evening to let the headpond build up, allowing enough water to run over the boards that the ‘lambs’ would go over and not get stuck behind them. They did shut off and didn’t restart until after the lamb race was completed. The lambs were dumped off the front bridge (Bridge Street) and the finish line was in our intake. I constructed an angled finish line our of rope and pool noodles to direct the lambs to the side of the intake so that Merlin could scoop up the winners as they came in. We had to increase our generation and draw the headpond down in order to ensure the ‘lambs’ came into our intake. I was in a kayak out in the headpond and once the first three lambs came in, I collected the others (190 in all). It was a success and they hope to do it again next year. On September 15th Ray and Merlin cut a significant amount of brush on the island between our old station and the falls. Part of the reason for this was that the brush had become so overgrown in front of the lights on the falls, that the light was no longer shining on the water at all. Last week Ray and Merlin replaced the oil and filter in the Hawk. With the help of a representative from the Hydraulic Company, they also made some adjustments on the Hawk, which successfully eliminated the problem of the main boom dropping. That’s all for this month.

59

Generation Stats *This section shows annual figures* Budget Generation 2010 $1,200,000 Note: New facility came online April 9 Actual Generation 2010 $1,787,669 Actual Generation 2010 (KWh) 15,049,158 Budget Generation 2011 $2,271,000 Actual Generation 2011 $2,317,824 Actual Generation 2011 (KWh) 19,333,998 Budget Generation 2012 $2,281,000 Note: both units shutdown June 13 through end of year Actual Generation 2012 $1,256,445 Actual Generation 2012 (KWh) 10,543,534 Budget Generation 2013 $2,290,000 Actual Generation 2013 $2,093,606 Note: does not include recoverable losses Actual Generation 2013 (KWh) 17,285,220 *This section shows figures representing the period of January 1 – August 31* Budget Generation 2014 $1,747,240 Actual Generation 2014 $2,283,907 Actual Generation 2014 (KWh) 18,824,776 _____________________________ _______ Scott Newton, General Manager ________________________

60

Mississippi River Power Corp. Meeting #162, Friday, August 29, 2014

At 7:30am, in the offices of Mississippi River Power, 28 Mill Street, Almonte Attendance: President Des Houston, Directors Bill Chapman, Paul Virgin, John Fraser, Mayor

John Levi General Manager - Scott Newton Absent: none Additions to the Agenda: none Approval of Expenditure Report: Motion #1-162 Moved by Director Bill Chapman, Seconded by Director Paul Virgin. That the expenditure reports for the pay periods ending August 7, 2014, in the amount of $11,162.45, and August 21, 2014, in the amount of $12,081.17, be approved, all in favour, CARRIED. Approval of Minutes: Motion #2-162 Moved by Director Paul Virgin, Seconded by Director John Fraser. That the minutes of the one-hundred and sixty-first meeting of the Mississippi River Power Corp. held on July 30, 2014, be approved as printed, all in favour, CARRIED. Correspondence: - Upstream water level inquiries

- General inquiry - Mississippi Valley Field Naturalists Report - Metcalfe Park inquiry Action on Correspondence: Scott will reply to the various inquiries received.

61

Ongoing Issues: Scott informed the Board that the Statements of Claim relating to penstock #1, will be served to the defendants in the next few weeks. There was a discussion about the upcoming penstock inspections. Penstock #2 will be inspected on September 8th by both Kinectrics and SGH. The following day, penstock #1 will be inspected by Kinectrics. Prior to the aforementioned inspections Scott, Merlin and Ray will complete updated confined space training. Scott indicated that Cooney Construction Ltd. will commence the landscaping work in Metcalfe Park by late September/early October. In addition to the work that Cooney will be doing, Scott has been in discussions with the Mississippi Valley Conservation Authority to do some shoreline plantings (trees and shrubs). This work will take place in the Spring. The final tree work for the season was completed last week, as Gardiner’s were here to trim the dead branches from the poplar trees along the water’s edge. There was a discussion about the DC battery failure issue. Scott will be participating in a conference call in the coming weeks, with Alstom and Canadian Hydro Components to discuss the issue. In addition, a representative from Alstom will be coming to the station at some point in the near future to review this and other issues. If a satisfactory resolution is not found through Alstom, Scott will contact JL Richards for assistance in determining the exact cause and preventive measures. The Board discussed the status of the Millfall Dam proposal. Mayor Levi indicated that the two new Board members would be commencing their terms on October 1st, meaning President Des Houston and Director Bill Chapman will see their terms end on September 30th. There was a discussion about the fact that when Scott is away from the office for vacations, conferences, sickness, etc. Des Houston has always covered some of the general office duties (ie: getting mail, sorting invoices, issuing cheques, making deposits, checking voicemail and addressing urgent voicemail/emails). Mr. Houston was asked to leave the meeting while the remaining Board members discussed the issue. Motion #3-162 Moved by Director Bill Chapman, Seconded by Director John Fraser. That it was agreed by the Board that Des Houston’s services on an ongoing basis would be invaluable to the Corporation, covering general office duties while the General Manager is on vacation. Terms to be negotiated, all in favour, CARRIED. President Des Houston returned to the room. Board members reviewed the updated Lease Agreement for 28 Mill Street. The lease was signed by President Des Houston.

62

Scott indicated that the front façade of 28 Mill Street will be re-pointed starting at the end of September. Operations Report: Scott read the Operations Report. See attached report. Motion #4-162 Moved by Director Paul Virgin, Seconded by Mayor John Levi. That the Operations Report be approved as presented, all in favour,

CARRIED. New Business: The next meeting will be held at the call of the President, at Mississippi River Power Corp.’s office, located at 28 Mill Street. The meeting adjourned at 8:38am. -------------------------------------------------- ---------------------------------------------------- Scott Newton, General Manager J.D. (Des) Houston, President -------------------------------------------------- Paul Virgin, Vice-President

63

Mississippi River Power Corp. Meeting #163, Tuesday, September 30, 2014

At 7:30am, in the offices of Mississippi River Power, 28 Mill Street, Almonte Attendance: President Des Houston, Directors Bill Chapman, Paul Virgin, John Fraser, Mayor

John Levi General Manager - Scott Newton Absent: none Guest: Lyman Gardiner Additions to the Agenda: none Approval of Expenditure Report: Motion #1-163 Moved by Director Bill Chapman, Seconded by Director Paul Virgin. That the expenditure reports for the pay periods ending September 4, 2014, in the amount of $18,731.24, and September 18, 2014, in the amount of $32,490.06, be approved, all in favour, CARRIED. Approval of Minutes: Motion #2-163 Moved by Director Paul Virgin, Seconded by Director John Fraser. That the minutes of the one-hundred and sixty-second meeting of the Mississippi River Power Corp. held on August 29, 2014, be approved as printed, all in favour, CARRIED. Correspondence: - General inquiry - Mississippi Valley Textile Museum Lamb Race - Conferences - Gross Revenue Charge Action on Correspondence: Mayor Levi left the room at 7:38am for a discussion about an email inquiry relating to Enerdu from a fellow Mayoral candidate. Scott will send a response to the inquiry and be sure to cc Mayor Levi on any that come from Mississippi Mills staff or Council. Mayor Levi returned to

64

the room at 7:47am. Ongoing Issues: There was a discussion about the Statements of Claim relating to penstock #1. All defendants have been served and responses have begun coming in. An update on the path forward will be provided at our next meeting. Scott reported that inspections of both penstocks took place on September 8th and 9th. Both penstocks looked good, with no issues of concern. Reports from both inspection agencies will be received in the coming weeks. Scott indicated that Cooney Construction Ltd. will commence the landscaping work in Metcalfe Park as soon as next week. In 2011, MNR introduced their Best Management Practice (BMP) guideline for Public Safety Around Dams. The BMP is simply a guideline at this point, for responsible dam owners, but is sure to be enforced in the future. Scott indicated that he sent out an expression of interest request through the Ontario Waterpower Association seeking interested firms to conduct the Public Safety Around Dams Assessment and Public Safety Plan. Two firms expressed interest. The Board discussed the issue and agreed that the responsible thing to do is to have this done immediately. Motion #3-163 Moved by Director John Fraser, Seconded by Mayor John Levi. That the proposal from BluMetric to conduct a Public Safety Around Dams Assessment and Public Safety Plan if necessary, at a cost of $3,600 and $2,100 respectively (plus HST), be accepted, all in favour, CARRIED. Scott will forward a purchase order to BluMetric and discuss their schedule for this work. Scott discussed the need for MRPC to have a Workplace Emergency Evacuation Plan for the generating station, citing various regulations, including the Canadian Occupational Health and Safety Regulations and the National Fire Code. Motion #4-163 Moved by Director John Fraser, Seconded by Director Bill Chapman. That the proposal from Magellan Critical Incident Specialists to prepare a Workplace Emergency Evacuation Plan and Fire Fighter’s Copy at a cost of $2,700.00 (plus HST), be accepted, all in favour, CARRIED. Director Paul Virgin declared a conflict and did not vote on this item.

65

Scott explained what was included in the ‘New Board Member Information Package’ that he prepared. A copy of the entire package was given to Mr. Gardiner. Scott will make sure Mr. Foster receives a copy as soon as possible as well. Scott indicated that JL Richards have expressed an interest in working on determining the full cause and sequence of the DC Battery failure, as well as a solution to avoid future occurrences. Scott will follow up with them. MRPC’s two new Board members will be commencing their terms on October 1st, meaning President Des Houston and Director Bill Chapman will see their terms end tomorrow. This being the final meeting with Mr. Houston and Mr. Chapman as Board members, Des expressed thanks to the Board and Scott for what was an enjoyable and rewarding position. Bill Chapman stated that he feels Des Houston has done a fantastic job at steering MRPC over the years, and deserves many accolades for that. Mr. Chapman added that is proud to have been a part of this corporation. Motion #5-163 Moved by Director Paul Virgin, Seconded by Director John Fraser. That the Board expresses its appreciation to Des Houston and Bill Chapman for 14 years of service on the Board of Directors of Mississippi River Power Corp., and everlasting thanks for a job well done, all in favour, CARRIED. Board members and Scott Newton also offered sincere thanks to Mr. Houston and Mr. Chapman for their leadership and dedication in seeing MRPC through the Lower Falls generating station project and penstock issue. Operations Report: Scott read the Operations Report. See attached report. Motion #4-162 Moved by Director Paul Virgin, Seconded by Mayor John Levi. That the Operations Report be approved as presented, all in favour,

CARRIED. New Business: none The next meeting will be held at the call of the President, at Mississippi River Power Corp.’s office, located at 28 Mill Street. The meeting adjourned at 8:44am.

66

-------------------------------------------------- ---------------------------------------------------- Scott Newton, General Manager Paul Virgin, President -------------------------------------------------- Mayor John Levi, Vice-President

67

The Corporation of the Town of Mississippi Mills ENVIRONMENTAL ADVISORY COMMITTEE MINUTES

A regular meeting of the Environmental Advisory Committee was held on October 14, 2014 at 6:30 p.m. in the Ramsay Room. Present: Glenn Briscoe Absent: James Coupland

Theresa Peluso Paul Frigon Heidi Scott Councilor Bernard Cameron Mary Lou Souter

Staff: Abby Barclay, Recording Secretary

Chair, Mary Lou Souter called the meeting to order at 6:36 p.m. A. APPROVAL OF AGENDA

Moved by: Heidi Scott Seconded by: Theresa Peluso THAT the agenda be approved as written. CARRIED

B.

C.

DISCLOSURE OF PECUNIARY INTEREST: None

APPROVAL OF MINUTES: Moved by: Theresa Peluso Seconded by: Heidi Scott THAT the minutes of the EAC meeting held September 8, 2014 be approved. CARRIED

D.

DELEGATIONS/PRESENTATIONS:

None

E.

1. Promoting the use of the Municipal Water System

BUSINESS ARISING OUT OF MINUTES:

a) Permanent drinking water fill stations

i. Capital Cost of $2000.00 plus installation for new permanent drinking water fill station ii. High success rate of portable fill station

Moved by: Glenn Briscoe

Seconded by: Theresa Peluso THAT the EAC recommends that Council consider to provide funding for permanent water filling stations to be placed in the Almonte Library, the Old Town Hall, and the Almonte Arena in order to promote use of the Town’s drinking water system. CARRIED

2. 2014 Work Plan

68

a) Natural Heritage System/Official Plan Natural Heritage Concept Plan – presented to Council September 16, 2014 Staff provided a verbal update on the progress of the Natural Heritage System Concept Plan Report. The Report is still in draft format and should be finalized shortly.

Moved by: Theresa Peluso

Seconded by: Heidi Scott

THAT the EAC adopt the Natural Heritage System Concept Plan Staff Report. CARRIED

F. ACTION CORRESPONDENCE For information purposes only. Letter regarding the request for Additional Litter Bins: Tiffany McLaren (Cultural Coordinator) has been taking a lead on this process to gather information and process. Further action may be requested of the EAC in the future.

G.

1. Joint Meeting CEDC/EAC in December

OTHER/NEW BUSINESS

December meeting will be a joint meeting with CEDC/EAC. Each Committee to present what has been accomplished by each Committee over this last term. List of accomplishments and activities:

a. Waste Contract b. Promotion and Education on environmental initiatives c. Water filling stations at Puppets Up! d. Natural Heritage Plan

2. Park and Ride

EAC discussed park and ride options. Item to be further discussed at a future meeting.

H. MEETING ANNOUNCEMENTS: Environmental Advisory Committee Meeting Wednesday, November 10, 2014 at 6:30 p.m. Ramsay Room Municipal Office, 3131 Old Perth Road I. ADJOURNMENT:

Moved by: Heidi Scott Seconded by: Mary Lou Souter

The meeting was adjourned at 7:30 p.m. CARRIED

69

COMMITTEE of the WHOLE TASK LIST

LEGEND: A- Administration, C-Council, D- Daycare, EC- Economic & Culture, F- Finance, FR- Fire, P- Planning, PW- Public Works, R- Recreation

# DIRECTION/TASK ASSIGNED TO

DATEOPENED

LAST UPDATED COMMENTS

ADMINISTRATION

COUNCIL

DAYCARE

D1

Prepare a comprehensive plan on the future of the daycare centre

Business plan to address how to offset the increasing contributions to the Daycare

Daycare 18-Nov-10 22-Sep-11

22-Oct-13

On-going. The Ministry has recently issued a report entitled "Ontario Early Years Policy Framework" which sets out the vision, guiding principles and key areas for action for early years and support systems for children aged 0-6 and their parents. The Childcare Manager at the County of Lanark is being trained on the new framework and will in turn training Daycare Directors. A report will then follow. The Town should work with Carleton Place and Perth with regard to the impacts of recent provincial changes.Childcare managers trying to develop a solution. If not, Treasurers from Carleton Place and Mississippi Mills will meet with County CAO to discuss. Mary Lou White making a presentation to Council on Oct. 1 to address changes to the Daycare funding formula and the implications to the daycares at the local level and highlight changes to daycares provincially.CoW April 15th - Treasurer requesting direction for business plan. CoW decision to defer until Province has updated legislation and changes to ratios and funding.

ECONOMIC & CULTUREEC1 Town Website Culture New website policy is under development and will be circulated once ready for approval.

RECREATION

R1Almonte Skateboard Park Recreation $40,000 has been placed in reserves to help with this project. An interim report to CoW is

required once the preliminary design is undertaken to confirm size and cost. Presentation to Council in September to present design plans.

PUBLIC WORKS

PW2

Revise Boundary Road Agreement - summer/winter maintenance on Ramsay Con 1 - Lanark Highlands

Public Works 14-Jan-14On October 28th, Dave Ennis - Road Superintendent confirmed by emails that Lanark Highlands would proceed with winter control route changes to service Ramsay Concession 1 earlier in the mornings. This was also copied to Lanark Highlands CAO. This will better harmonize winter service levels. RECOMMEND CLOSURE of TASK ITEM

71

COMMITTEE of the WHOLE TASK LIST

LEGEND: A- Administration, C-Council, D- Daycare, EC- Economic & Culture, F- Finance, FR- Fire, P- Planning, PW- Public Works, R- Recreation

# DIRECTION/TASK ASSIGNED TO

DATEOPENED

LAST UPDATED COMMENTS

PLANNING & BUILDING

P1 Review of Sign By-law Building 4-Jun-13

Staff to undergo a general review of the Sign By-law, when the time permits. Last review committee agreed that the next version of the by-law should be reviewed by the next Council. Expected to be done 1st quarter of 2015.

P2 Site Alteration By-law for ANSI Lands Planning 18-Nov-13

Staff to review the Site Alteration By-law. Draft is with MNR and MVCA, hoping to have a copy of the policy ready late 2014, early 2015.

P3 Review shooting ranges/firearms facilities Planning 4-Mar-14

Staff to examine policies related to shooting ranges and similar facilities, and to provide guidance on amendments to the Community Official Plan and Zoning By-law that will direct such facilities to the most appropriate locations Report to COW - October 7, 2014

P4 Review paintball operation 12th Line, Ramsay Planning 6-May-14

Staff to provide background information on operation and recommendations on how to deal with.

P5 Review By-law 03-62 - Night Sky Policy Planning 3-Jun-14

Staff to review the the application and enforcement of By-law 03-62 - Night Sky Policy. Staff have met with previous Lighting Committee member to discuss by-law and are working on the review. Hoping to have reponse by laet 2014, early 2015.

72

COUNCIL CALENDAR November 2014

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1

2 3 6:00 pm Municipal Drug Strategy

4 8:00 am CEDC

5 6 7 8

9 10 6:30 pm EAC

11 Remembrance Day

12 7:00 pm AOTH Advisory 6:00 pm Council Followed by CoW

13 14 15

16 17 18 8:00 am CEDC

19 20 7:30 am Beautification - AOTH

21 22

23 30

24 25 6:00 pm Council Followed by CoW

26 7:00 pm ACAC 7:00 pm Library Board

27 28 29

73

COUNCIL CALENDAR December 2014

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 8:00 am CEDC 9:30 am CPAC 6:00 pm Inaugural

3 4 5 6

7 8 6:30 pm EAC

9 6:00 pm Council Followed by CoW

10 11 12 13

14 15 16 8:00 am CEDC 6:00 Budget

17 7:00 pm Library Board

18 7:30 am Beautification - AOTH

19 20

21 22 23 24 Office Closed at Noon

25 Office Closed

26 Office Closed

27 Office Closed

28 Office Closed

29 Office Closed

30 Office Closed

31 Office Closed

74

COMMITTEE OF THE WHOLE AGENDA · On December 13, 2005, the Community ... RPP Diane Smithson Town...

Documents

Transcript of COMMITTEE OF THE WHOLE AGENDA · On December 13, 2005, the Community ... RPP Diane Smithson Town...