Committee Mtg. (10:20:2014)
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Transcript of Committee Mtg. (10:20:2014)
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City
of Troy
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MONDAY,
OCTO ER
20, 2014, 6:00 PM
Finance Committee
TROY
CITY
COUNCIL
COMMITTEE
MEETING NOTICE
COUNCIL CHAMBERS, CITY HALL
100 S. MARKET
STREET,
TROY, OHIO
(Kendall [Chm.], Schweser, Tremblay)
l Provide a recommendation to Council regarding establishing a flat administrative fee of 100 that
would be
applicable
to each violation of the noxious weed provisions and the City has to have
the
area
mowed
.
2. Provide a
recommendation to
Council regarding authorizing the purchase
of
fuels on the
open
market during 2015 and the bidding of the following supplies and materials for 2015:
ITEM ESTIMATED
COST
Asphalt Materials 59 ,500
Fire Hydrants 105,600
Various size
water
meters and appurtenances 1 78,500
3. Provide a recommendation to
Council
regarding authorizing an agreement
with
the Rozzi
Company
Inc. for July fireworks in 2015
and
2016 at a cost not to
exceed
31,500
per
year (no
cost
increase).
Other Committees/items
may
be
added.
l 0-17-2014
cc: Council
Mayor
Mr. Titterington
Mr. Livingston
Mr. Stickel
Department Heads
Chamber of Commerce
Board of Education
Media
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City of Troy
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Patrick
E J
Titterington
I - - -
l 00
S
Market Street
P.
0
Box
3003
Troy, Ohio 45373
www troyohio gov
phone:
937)
335-1725
.. .
fax:
937)
339-860 l
TO:
FROM:
MEMORANDUM
Mrs. Baker, President of Council
)
Patrick E
J.
Titterington, Director of Public Service and f e t y
DATE: October 10, 2014
SUBJECT:
EST BLISH FL T DMINISTR TIVE FEE REL TED
T
NOXIOUS WEED MOWING
RECOMMENDATION:
That Council amends Section 521.11 (g) of the Ordinances
to
establish a flat administrative fee
of
100 related
to
mowin
when there is a violation
of
the Noxious Weed provisions.
BACKGROUND:
The current provision is that an administrative fee of 20% is applied when processing the mowing bill related to a violatio
of the noxious weed provisions. Based on a mowing charge of 28 per hour for the mowing, the 20% administrative fe
calculation is 5.60. As discussed
in
the attached communication from the Planning and Zoning Manager, that fee doe
not cover the administrative cost of processing a violation. Staff is recommended that Section 521.11 (g) be amended t
establish an administrative fee
of
100. The administrative fee becomes part
of
the mowing expense that is assessed t
the property. The attached information also includes survey information regarding the administrative fee applied by ou
neighboring communities.
REQUESTED ACTION:
It
would
be
appreciated if you would assign to a Committee
of
Council consideration of recommended that the ordinance
be amended to provide for the administrative fee adjustment to a flat amount of 100, which would be applicable to eac
violation.
Encl.
cc: Mayor Beamish
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Tim
E
Davis
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Planning Zoning Manager
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u ~
100 South Market Street
Troy,
Ohio
45373
www troyohio
.gov
phone: 937) 339-9481
fax:
937)
339-9341
DATE:
October 8, 2014 / )
Patrick Titterington, Director of Public Service .
O:
FROM:
Tim Davis, Planning Zoning Manager
SUBJECT:
Proposed Increase to Administrative Fees for Noxious Weed Mowing
City staff
is
recommending an increase to the administrative fee that
is
applied to the properties that violate th
noxious weed ordinance. We have had numerous .requests from property owners to have the city act as their law
care service. They allow their grass height to exceed ten inches which permits us to mow their property an
invoice them for the cost. This is done because our fees are cheaper than local lawn care companies charge fo
the same service. We surveyed two local commercial contractors to compare our fees against theirs. The resul
are below:
Hourly st
2nd 3rd
4th
5th
Total
Rate
Violation
Violation Violation Violation Violation
TROY
28.00
33.60 33.60
33.60 33.60
33.60 168.00
QUALITY CARE
45.00
45.00 45.00
45.00 45.00
45.00
225.00
GREENTECH
55.00
55.00 55.00 55.00 55.00 55.00
275.00
In order to justify an increase in the administrative fee, we surveyed five surrounding communities to determin
their fees. The results are below:
st
2nd 3rd
4th
5th
Hourly
Rate
Violation Violation
Violation
Violation Violation
Total
TROY
28.00
33.60
33.60
33.60
33.60
33.60
168.00
TIPP CTIY
40.00 25.00 25.00 100.00
100.00
100.00
...
350.00
22.50 50.00
75.00 100.00 100.00 100.00
...
425.00IDNEY
45.00 25.00
100.00
100.00 100.00
100.00
..
425.00
ANDALIA
PIQUA
40.00
35.00 35 .
00
100.00
100.00
500.00
...
770.00
HUBER
HTS
28.00 250.00 250.00
250.00 250.00 250.00
1,250.00
Currently, the City charges a 20% administrative fee to the 28/hr. charge that is applied to violators of ou
ordinances. This charge equates to
5
.60 to cover our administrative fees. Each violation requires an initia
inspection, violation letter, follow-up inspection, notice to contractor, verification of mowing, processing of th
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Mr. Patrick Titterington re Increase o Mowing Fee
October
8
2 14 Page 2 o 2
invoice. This process is time-consuming and costly (staff time, mailing, processing). Staff feels that a flat fee o
$100 to cover administrative cost is justifiable and will act
s
a deterrent for violations to continue. n addition
this will place us in the middle of pack in terms of costs to violators.
A
chart with the proposed administrative fe
is shown below:
Hourly
1st
2nd 3rd
4th
5th
Total
Rate Violation Violation Violation Violation
Violation
TIPP CITY
$40.00 $25.00 $25.00
$100.00
$100.00
$100.00
$350.00
SIDNEY
$22.50 $50.00 $75.00 $100.00 $100.00
$100.00
$425.00
VANDALIA
$45.00 $25.00 $100.00 $100.00
$100.00 $100.00
$425.00
TROY
$28.00
$128.00 $128.00 $128.00
128.00
$128.00
$640.00
PIQUA
$40.00 $35.00 $35.00 $100.00 $100.00
$500.00
$770.00
HUBER HTS
$28.00 $250.00 $250.00 $250.00 $250.00
$250.00
$1,250.00
A simple change to the language in section 521.11 (g) to reflect the proposal is requested. The proposed chang
has been highlighted in red and shown below:
(g) f he owner, lessee, agent, or tenant having charge of the lands mentioned in subsection ( c) hereof fails t
comply with the notice required by such section, council (through its clerk) shall cause such noxious weeds to b
cut and destroyed and may employ the necessary labor to perform the task. All expenses incurred shall, be pai
out of the money in the treasury of the municipality not otherwise appropriated. Such costs shall be at th
owner's expense, and that cost, together with an administrative fee $100, shall be assessed against the lo
or land.
t is proposed that you ask the Council President to assign this proposal to a Committee of Council.
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MEMOR NDUM
Patrick E. J. Titterington
-
--
100
S
Market Street
P.
0 .
Box 3003
Troy , Ohio 45373
www .troyohio.gov
phone
937) 335
-
1725
fax:
937)
339 -8601
FROM:
/
Mrs. Baker, President
of
Council jt
i .
.fiJ
Patrick
E
J.
Titterington, Director
of
Public Service and
f e t y ~
TO:
DATE:
October 10, 2014
SUBJECT:
2015
PURCHASE
OF FUEL
ITEMS
AND
BIDDING SUPPLIES/MATERIALS
RECOMMENDATION:
That Council authorizes the annual purchase
of
fuel items on the open market for 2015 and the bidding
of
certain
supplies and materials
for
2015.
BACKGROUND:
As
a routine matter, towards the end
of
the year, Council considers authorizing the purchase
of
fuel items on the
open market for the coming year. Through September, City-wide the amount spent on gasoline
is
approximately
131,000 and the amount spent on diesel fuel
is
approximately 133,000.
As
a part
of
the budget process, staff
has
reviewed if
it is
estimated that some supplies and materials will exceed
the
50,000 bidding threshold. These items are routinely reviewed
for
bidding prior
to
year end to secure a
vendor and supplies
for
the coming year.
In
this regard,
staff
provided the following listing:
ITEM
Asphalt Materials
Fire Hydrants
Various
size water meters and appurtenances
ESTIMATED COST
59,500
105,600
178,500
Due to the contractual arrangement
with
the City
of
Dayton regarding lime,
it is not
necessary to bid the lime
supply.
REQUESTED
ACTION
:
It would be appreciated
if
you would assign to a Committee
of
Council authorizing the Director
of
Public Service
and Safety to:
1.
Purchase fuel items during 2015 on the open market as needed.
2.
Advertise
for
bids and enter into contracts
for
the supplies and materials listed above
with
the
not to
exceed amount for each based on the estimated cost.
Cc:
Mayor Beamish
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City
of Troy
u s ~
TO:
FROM:
DATE:
MEMORANDUM
Mrs. Baker, President of Cot: 9il
Patrick E.
J.
Titterington { ~
October 16, 2014
Patrick
E J
Titterington
Director
of
Public Service
and
Safety
.
Troy
,
Ohio
45373
www.
troyohio gov
phone : (937) 335-1725/ fax: (937) 339-8601
pa
rick. itteri
ngton
@troyoh o
gov
SUBJECT
CONTRACT FOR FIREWORKS FOR JULY4 2015 AND JULY 4
2016
RECOMMENDATION
That a Committee of Council consider recommending a contract with Rozzi s Famous Fireworks, Inc. for
the July 4 fireworks for both 2015 and 2016 at a cost not to exceed 31,500
each
year.
BACKGROUND
The City
of
Troy
has
funded fireworks
in
the amount
of
31,500 since 2006.
Rozzi s
has again offered
Troy a contract to the City of Troy for years 2015
and
2016 at that
same
amount while maintaining the
quality of the fireworks show. I feel this should
be
considered as long
as
we have the ability to get out
of
the contract in the second year should funding
be an
issue. This provision is part of the proposed
contract.
I f
the contract is approved, the City would continue to submit an annual grant application to The Troy
Foundation for funding assistance and contact our two neighboring Townships regarding funding
assistance. In prior years, The Troy Foundation and Concord Township have been funding partners for
the fireworks show as has Concord Township.
REQUESTED ACTION
It would be appreciated
if
you would assign to a Committee
of
Council authorizing the Director of Public
Service and
Safety to enter into a contract with the Rozzi Company, Inc. for a two-year contract for the
for the July 4 fireworks for 2015 and 2016 at a cost not to exceed 31,500 per year.
cc:
Mayor Beamish
