Commercial Software AcquisitionTransition from State Contract to GSA Schedule 70 and other Methods of ProcurementMay 12, 2005

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Commercial Software AcquisitionMay 12, 2005 Agenda

• Welcome / Meeting Overview

• Current Contract Status and Ending Dates

• Available Methods of Procurement for Specific Needs

• Use of GSA Schedule 70 (PUR 7102 not Required)

• Other Alternate Contract Sources (PUR 7102 Required)

• Next Purchasing Directors Meeting Location / Time

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Current Contract Status and Ending Dates

Vendor Name Contract # Ending Date Estimated Spend

Kronos 252-023-00-1 4/30/2005 $3,021,081.00

Oracle 252-002-00-1 5/25/2005 $11,863,952.00

SAS SOFTWARE 252-014-00-1 5/31/2005 $498,882.00

Trend Micro, Inc. 252-030-00-1 6/1/2005 $685,132.00

Citrix Software 252-036-03-1 6/17/2005 $1,064,993.00 

Business Objects 252-012-00-1 6/18/2005 $2,301,142.00

Aciss Systems 252-017-00-1 6/30/2005 $577,740.00

Attachmate 252-005-01-1 6/30/2005 $635,211.00

BMC 252-004-04-ACS 6/30/2005 $1,643,382.69

Cognos Corporation 252-040-03-1 6/30/2005 $1,933,988.00

Computer Associates 252-007-99-1 6/30/2005 $713,141.00

Compuware 252-016-01-1 6/30/2005 $0

IBM Software Upgrades

252-008-04- ACS 6/30/2005 $3,625,538.00

Information Builders 252-020-01-1 6/30/2005 $1,259,613.00

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Current Contract Status and Ending Dates

Vendor Name Contract # Ending Date Estimated Spend

Maximus, Inc., Maintenance & Services

252-033-02-1 6/30/2005 $38,250.00

McAfee, Inc, (formerly Network Associates)

252-006-99-1 6/30/2005 $4,337,324.00

Neon Systems 252-011-00-1 6/30/2005 $286,414.00

Novell 252-009-02-1 6/30/2005 $10,328,239.38

Stellant (formerly Optika) 252-019-01-1 6/30/2005 $345,959.00

Peregrine Systems 252-010-00-1 6/30/2005 $165,663.00

SAP SOFTWARE 252-029-01-1 6/30/2005 $4,565,616.00

Symantec 252-024-01-1 6/30/2005 $391,855.00

Veritas 252-015-01-1 6/30/2005 $1,147,867.00

CommVault Systems, Inc. 252-028-03-1 9/26/2005 $211,470.00

ROH 252-013-03-1 4/23/2006 $459,517.00

Microsoft 255-001-01-1 2/7/2007 $16,956,554.00

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Current Contract Status and Ending Dates

Complete Transition from State Term Contract

By July 1, 2005

• Draft Memo from State Purchasing allowing use of GSA Schedule 70 for products not available on STC

• Impact on Agencies– Time remaining prior to July 1, 2005

– Timing with end of year purchasing activity

– Experience with use of GSA Schedule 70

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Commercial Software AcquisitionMay 12, 2005 Agenda

• Welcome / Meeting Overview

• Current Contract Status and Ending Dates

• Available Methods of Procurement for Specific Needs

• Use of GSA Schedule 70 (PUR 7102 not Required)

• Other Alternate Contract Sources (PUR 7102 Required)

• Next Purchasing Directors Meeting Location / Time

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Available Methods of Procurement

Maintenance on existing software licenses

Single Source posted based on embedded technologyBest value determination among three GSA 70 providersOther Alternate Source Contracts (PUR 7102 required)Obtain informal quotes below bid thresholdAgency Formal Solicitation

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Available Methods of Procurement

Additional licensing for existing software

Single Source posted based on embedded technologyBest value determination among three GSA 70 providersOther Alternate Source Contracts (PUR 7102 required)Obtain informal quotes below bid thresholdAgency Formal Solicitation

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Available Methods of Procurement

Purchase of new software products

Best value determination among three GSA 70 providersOther Alternate Source Contracts (PUR 7102 required)Obtain informal quotes below bid thresholdAgency Formal Solicitation

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Commercial Software AcquisitionMay 12, 2005 Agenda

• Welcome / Meeting Overview

• Current Contract Status and Ending Dates

• Available Methods of Procurement for Specific Needs

• Use of GSA Schedule 70 (PUR 7102 not Required)

• Other Alternate Contract Sources (PUR 7102 Required)

• Next Purchasing Directors Meeting Location / Time

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Use of GSA Schedule 70

What is Schedule 70?

GENERAL PURPOSE COMMERCIAL INFORMATION TECHNOLOGY EQUIPMENT, SOFTWARE, AND SERVICES

Federal Supply Service’s Group 70 Multiple Award Schedules (MAS) Contracts. The E-Government Act of 2002 allows state and local government to purchase INFORMATION TECHNOLOGY using GSA Schedule 70 Contracts.GSA70 authorized in Florida by 287.042(16), F.S.

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Use of GSA Schedule 70

Special Item Numbers (SIN) for software:132 32Term Software License - SUBJECT TO COOPERATIVE PURCHASING - Includes operating system software, application software, EDI translation and mapping software, enabled E-Mail message based products, Internet software, database management programs, and other software.132 33Perpetual Software License - SUBJECT TO COOPERATIVE PURCHASING - Includes operating system software, application software, EDI translation and mapping software, enabled E-mail message based products, Internet software, database management programs, and other software.132 34Software maintenance - SUBJECT TO COOPERATIVE PURCHASING - Includes maintenance of software.

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Use of GSA Schedule 70

Request for Quotation (RFQ) is required among Schedule 70 Vendors

Current IT Hardware and Consulting STC requires RFQCompetitive element of GSA MAS programBuyer must also follow the guidelines of F.A.R. 8.4How far can we take the F.A.R under Chapter 287?Must obtain three quotes from Schedule VendorsFollow on purchasing in F.A.R. pertains to

Federal Agencies with signature authority for each Agency

Best Value Determination

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Use of GSA Schedule 70

Best Value Determination

RFQ must contain criteria in which best value is determinedPrice as single determining factorTotal Cost of Ownership (TOC) as determining factorOther factors to consider in quotation evaluation

Past performanceTechnical qualifications or interoperability factorsAny other factors that represent the key areas of

importance and emphasis to be considered in the selection decision

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Use of GSA Schedule 70

GSA Advantage and GSA E-Library

Demonstration

Locate Cooperative Purchasing Vendors including contact information and resellers including MBE

opportunities

Identify Products and Services to meet Agency IT requirements

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Use of GSA Schedule 70

MyFloridaMarketPlace

Demonstration

How to accurately enter information in Requisitions and Purchase Orders in

MFMP

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Use of GSA Schedule 70

Purchase Order Requirements

Must use the State of Florida Agreement for GSA Schedule Purchases

Proper coding of P.O. including:Purchasing Code: U Alternate Contract SourceState Contract ID: 252-GSA-SoftwareMethod of Procurement: ITNInclude the GSA Contract numberStatement of Work if applicableDocumentation (attachments in MFMP) including the RFQ and resulting quotations highlighting the best value determination

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Commercial Software AcquisitionMay 12, 2005 Agenda

• Welcome / Meeting Overview

• Current Contract Status and Ending Dates

• Available Methods of Procurement for Specific Needs

• Use of GSA Schedule 70 (PUR 7102 not Required)

• Other Alternate Contract Sources (PUR 7102 Required)

• Next Purchasing Directors Meeting Location / Time

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Other Alternate Contract Sources (PUR 7102 Required)

Only the GSA Schedule 70 will be approved without prior approval from State Purchasing.

Submit PUR 7102 prior to the utilization of:

Western State’s Contracting Alliance U. S. Communities: GTSIOther State of Florida Agency contracts that include cooperative purchasing languageOther competitively procured government contracts that include cooperative purchasing language

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Commercial Software AcquisitionMay 12, 2005 Agenda

• Welcome / Meeting Overview

• Current Contract Status and Ending Dates

• Available Methods of Procurement for Specific Needs

• Use of GSA Schedule 70 (PUR 7102 not Required)

• Other Alternate Contract Sources (PUR 7102 Required)

• Next Purchasing Directors Meeting Location / Time

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Purchasing Directors’ MeetingNext Meeting

Time: 3:00 pm to 5:00 pm

Date: Thursday, June 9, 2005

Location: TBD