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Transcript of Comments Create V2.pdf
7/30/2019 Comments Create V2.pdf
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This presentation will guide you to make a Comments Form
and List Box in three major steps.
[Click the ►► button below to move forward]
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Step 1: Create
Do the following in Google Documents
[Click the ►► button below to move forward]
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Create a New spreadsheet in Google Docs (Click Create > Spreadsheet)
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Click Tools > Form > Create a From.
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Give a name to the form, “Feedback ” in this example.Give some instructions in the tagline text box, “Please give your feedback ” in this example.
Add questions in the newly opened window, “Name” and “Feedback ” in this example
Click Done > Save.
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The saved form will look as below.
Close the Form window.
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Now come back to spreadsheet window. You will notice the column headers like “Timestamp”,“Name” & “Feedback ” got added now.The spreadsheet name is “Feedback ” (the name you gave for the form).
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Click File > Share > Change....
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In the Visibility option select Public on the web. Click Save.
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Click File > Share > Publish to the web...
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Enable (check) Automatically re-publish when changes are made.
Click Start publishing > Re-publish now > Close
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Go back to the Google Documents dashboard and you can see the newlycreated Spreadsheet with form Feedback Shared
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Step 2: Embed
Do the following in Google Sites[Click the ►► button below to move forward]
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Create a new page in your Google Site.
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Name your page, Select Web Page template, Click Create.
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Click Layout > Two column (simple).
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Keep the cursor in 1st column, Click Insert > Spreadsheet Form.
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Select the name of your Spreadsheet Form from the list.
“Feedback ” form in this example.
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Click Save.
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Your Form is inserted in the Sites page.
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Keep the cursor in 2nd column, Click Insert > Spreadsheet.
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Select the name of your Spreadsheet from the list.
“Feedback ” sheet in this example.
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Select View as Spreadsheet (Published), Click Save.
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Click Save to save the page.
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Now you can see your Feedback Page with Feedback Form at the left side andFeedback List (sheet) at the right side.
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Test by typing in Name and Feedback boxes and Click Submit.
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Wait for at least 5 minutes. Refresh/Reload the page in your browser.
You can see the details got added in the sheet.
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Step 3: Enhance
Do the following in Google Documents
[Click the ►► button below to move forward]
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1.Show recent comments on top
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Open your Google Document Spreadsheet ‘Feedback’.
By default the newly added comments are add to the bottom in Sheet1
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Click Add Sheet. Rename Sheet2, for example “List”, Click OK
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Enter the function =sort(Sheet1!A:C,1,false) in cell A1 of "List" sheet
sort() The sort function
Sheet1!A:C Data range,
Columns A to C of
Sheet1
1 Sorting column
number, the 1st
column “Time
stamp”
false Sort in descending
order
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After entering the function, the sorted data will appear on Sheet “List”
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Click File > Publish to the Web...
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Click Sheets to publish and select List
Tick Automatically republish when changes are made
Click Republish now and Close
‘Sheet1’ and ‘List’ sheets will be visible to you in the embedded page if you are signed-in.
Only the ‘List’ sheet will be visible to the public.
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Click Form and make sure that Accepting responses is ticked
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2.Show your name in different
color
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This will help to distinguish your own posts
Click on the header ‘B’. This will select the entire B column
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Click Format > Conditional formatting...
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Type ‘Text contains' as ‘Tester ’ (your name for example)
Tick Text, Select a color, for example blue
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Click Save rules
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The name ‘Tester ’ alone appears in blue color
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3.Change date format
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The Timestamp column by default appear as mm/dd/yyyy hh:mm:ss
Select the entire column by clicking on header ‘A’
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Click Format>Number>More formats and select a shorter format
as you like (for example dd-mmm-yyyy)
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Now the Timestamp column shows the new date format
Select entire row 1 and click Bold button [B]
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4.Get notifications via email
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When someone submits a comment through your Form, you will
get an email notification.
Click Tools, Notification rules…
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Tick the above boxes, Click Save
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Click Done
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5.Count the total comments
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Select entire row1 by clicking on the row1 header
Right click and select Insert 1 above
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Enter =counta(A:A)-2 in cell B1, Total in A1 and Comments in C1
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Comparison: Before and After the enhancements
Befor
e
Afte
r
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Created by N.Raveendran