COLUMBIA COUNTY BOARD OF COUNTY ... COUNTY BOARD OF COUNTY COMMISSIONERS POST OFFICE BOX 1529 LAKE...

COLUMBIA COUNTY BOARD OF COUNTY COMMISSIONERSPOST OFFICE BOX 1529

LAKE CITY, FLORIDA 32056-1529

CONSENT AGENDA

SECOND PAGE

NOVEMBER 6, 2008

(CONTINUED)

(33) Invoice - SE Environmental Geology, LLC - Wetland Delineation - OldWire Road - $650.00

(34) Invoice - Donald F. Lee & Associates, Inc. - Old Wire Road - $3,399.50

(35) Invoice - Donald F. Lee & Associates, Inc. - Bascom Norris By-Pass Revision- $6,745.50

(36) Invoice - Earth Tech Consulting, Inc. - Stormwater Enhancement Projects Five Points and Melrose Park Basin Studies - $4,151.92

(37) Invoice - HDR Engineering, Inc. - Bascom Norris Drive Bridge/CSX$28,032.00

(38) Invoice - Suwannee River Water Management District - O'Leno toIchetucknee Trail Construction Reimbursement - $33,333.00

(39) Invoice - Gray Construction Services, Inc. - Fire StationlRace Track Lane $29,983.50

(40) Indigent Burial- Combs Funeral Home - Tony Dwayne Zeighler, Deceased $500.00

(41) Budget Amendment Number 08-02 - General Fund - Courthouse and AnnexPublic Information Display Monitors - $3,600.00

(42) Department of Agriculture and Consumer Services - Arthropod (Mosquito)Control Budget Amendment - Fiscal Year 2007-08 - Original BudgetApproved by the Department was in the Amount of $37,000.00 ActualDisbursement to the County was in the Amount of $37,487.54

(43) Department of Agriculture and Consumer Services - Revised AnnualCertified Budget for Mosquito Control - Fiscal Year 2008-09 - $119,806.62

(44) Florida Department of Health - Columbia County Health DepartmentActivities and Expenditures Report for the Period Ending September 30,2008

(45) Constitutional Officers Financial Report for the Year Ending September 30,2008 - Columbia County Property Appraiser - $42,673.00

(46) Constitutional Officers Financial Report for the Year Ending September 30,2008 - Supervisor of Elections - $3,871.40 - Requesting Funds be Returnedto Supervisor of Elections Account # 181 to Help Cover Expense of PrintingBallots

(47) Constitutional Officers Financial Report for the Year Ending September 30,2008 - Office of the Sheriff - $504,336.68 - Requesting $240,000.00 beReturned to the Sheriff's Office for Non-Recurring Expenses

(48) Columbia County Public Library - Increase Program Specialist Positionfrom 27 Hours per Week to 40 Hours per Week at the Same Rate per Hourof $12.76 and Decrease One Library Assistant I Position from 40 hours perWeek to 20 Hours per Week at the Same Rate per Hour of $9.10

(49) 9-1-1 Addressing - Naming of Unnamed Roadways Located in WilsonSprings Community - SW Catfish Court, SW Hugh Wilson Way, SW LizardDrive, SW Lowery Terrace, and SW Monument Lane

(50) Minute Approval- Board of County Commissioners - Regular Meeting October 16, 2008

SE ENVIRONMENTAL GEOLOGY, LLC.DENNIS J. PRICE, P.G.

P.O. BOX 45WHITE SPRINGS, FL 32096

386~884-0039, MOB 362-8189, [email protected]

October 28, 2008

Lisa RobertsAssistant County ManagerP.O. Drawer 1529Lake City, FL 32056·1529

RE: INVOICE FOR WETLAND DELINEATION ALONG OLD WIRE ROAD

Lisa, John had requested that the line around the wetland in this report be extended incase plans had to be made to construct a storm water pond adjacent to the wetland.

$650.00

patrick_weaver

Typewritten Text

#33

SE ENVIRONMENTAL GEOLOGY, LLC.DENNIS J. PRICE, P.G.

P.O. BOX 45,WHITE SPRINGS, FL 32096

386-884-0039, cell 362-8189, Jen L((~alltel.net

October 28, 2008

Jolm Colson, PECounty EngineerP.O. Drawer 1529Lake City, FL 32056-1529

RE: Columbia County Road Project: Old Wire Road.

Dear Mr. Colson,

These are the data sheets and maps describing and locating the wetlands on thereferenced property. At your request we extended the wetland line around the North endof the wetland. This was done in anticipation of paving Old Wire Road and thepossibility of needing a stonnwater pond adjacent to the wetland. The additional Flagnumbers are A-13 to A-25. All other wetland flags have been located by surveyor. If youhave any questions please give us a caB at the above numbers.

Sincerely,

Dennis J. Price, P.G.Project Manager

Project/Site: Old Wire Rd.Applicant/Owner: Columbia Co.Investigator: Dennis J. Price / Mac JamesSite No. WL-ALocation (GIS) Points taken

DATA SHEET

Date: 3/19 and 10/122008County: Columbia Co.Other: NAFlag No: A 1-12;A13-A25

PLANT COMMUNITY HYDROLOGIC INDICATORS AND SOIL PROFILEDESCRIPTIONS (Refer to 62.340, F.A.C, Delineation of the Landward Extent of Wetland and Othersurtace Waters for Methods.).Borrow pit wetland with associated cypress and gum swamps with herbaceous centers and perimeters.

PLANT COMMUNITY DESCRIPTION: Wetland Mixed ForestFluccs Code: 6300

Canopy

Pinus elliottiiTaxodium ascendensPersea palustrisMagnolia virginiana

SubcanopySambucus canadensisMyrica ceriferaSalix nigraLyonia lucidaVaccinium corymbosum

Ground Cover

Slash PineBald CypressSwamp BaySweet Bay

ElderberryWax MyrtleBlack WillowFetterbushHighbush Blueberry

Wetland Status

Upl.ObiObiObi

FacFac.ObI.FacW.FacW.

Andropogon virginicus Broom GrassAmphicarpum muhlenbergianum Blue Maiden CaneLachnanthes caroliniana Red root

FacFacWFac

If the indicator status of the uppennost stratum is not indicative of the hydrologicconditions on site, state which stratum was used and the in-site evidence of regular andperiodic inundation and/or saturation. All stratum suggested wetland.

HYDROLOGIC INDICATORS: Check as many as was observed.Algal mats Aquatic Mosses/liverwortsAufwuchs Drift lines/rafted debrisEvidence of aquatic fauna Hydrologic dataSecondary flow channels Sediment depositionWater marks X

Aquatic Plants XElevated lichen lines XMorphological plant adaptations XVegetated tussocks/hummocks X

HYDRIC SOIL INDICATORS: Check as many as was observed:Histosol(Al) Histic Epipedon(A2) Black Histic(A3) Hydrogen Sulfide (A4)

Stratified layers(A5)X Organic bodies(A6) Scm Mucky mineral(A7)X lcm muck(A9)

Depleted below dark surface(All) Thick dark surface(AI2) Sandy gleyed matrix(S4)

Sandy redox(S5)X Oxidized rhizospheres(S5) Stripped matrix(S6)X Dark Surface(S7)

Polyvalue below surface(S8) Thin Dark surface(S9) Loamy gleyed matrix(F2)

Depleted matrix(F3) Redox dark surface(F6) Redox depressions(F8) Marl(F I 0)

Iron/Mangnese concretions(Fi2) Umbric matrix(F13)

Comments: This soil is mucky in texture and displays signs of stripping.

SOIL PROFILE DESCRIPTION (May not be required in all situations; use asneeded)All depths are in inches; colors must be determined on moist soil.

HorizonAiEC

Depth Description (i.e. black (N 2/0) fine sand)

Observed water table depth (Inches): Soil is saturated within 6 inches of surface.

WETLAND DETERMINATION

1. Each of the foHowing tests must be "NO" for the plant community to be upland(not a wetland).

"A" Test: Do the number of OBL species exceed the number of UPL species? ANDare hydric soil indicators or hydrologic indicators or river wash present? YES or NO ifYES then the area is a wetland.

"B"Test: Are the number ofOBL plus FacW species greater then or equal to 80% ofall species in stratum excluding FAC species? AND are hydric soil indicators orhydrolgogic indicators or river wash present? YES

"C" Test: (Cannot be used in pine flatwoods, improvedpastures, and drained soils).(I) Does the soil series belong to any of the following great groups" Argiaqouls,

Hydraquents, Humaquepts, Sulfaquents, Urnbraquualts, and all Histosols exceptfolists? Yes or No. If Yes, then area is a wetland.

(2) [s this area saline sand? YES or NO, if YES, the area is a wetland.(3) Is the area mapped as a frequently flooded or depressional soil. Yes or No, if

YES, then area is a wetland.

"0" Test: Are hydric soil indicators and hydrologic indicators present? YES or NO, ifYES then the area is a wetland.

II. If one or more of the above tests is answered "YES", then the area is a wetland.III. Is this site a wetland? YESIV. If yes, indicate which test were satisfied.: B

COMMENTS: This is the edge section along Wire Road, of a much larger wetland.A pine plantation has encroached into it on the south end. This wetland appears tohave been cutover, and several species are re-colonizing the area. Sambucuscanadensis grows thickly along the roadside. The extent of the wetland within theright of way of Wire Road was identified and flagged. Buttressed tree trunks, lichenlines, and water marks are the observable hydrologic indicators.

Old Wire Road ProjectColumbia County

Figure 1: Vicinity Map

o 1,7003,400..Feet

1:56,570

SIE Environmental G

:~eO~IO\9Y_\~\ ~fI""~~_I \.

I

\\ f--,....I"r "'\,

\.\,

~~,,~.

.... -...---".-r

1 .~

,- '- \

-- y , \ ,,-.__~~ ~ ~~~-l-~C'-......- ~~W Q

j' ",..,--' .----- ~"t~'--..//"\ ( ~, ' \ -~ ~\.....~ p \ --- '. \--:-... y- >.. '- ----... " \ ~'. \ -..... " ........ ----"~.' '-;--"-."""" ,~\ ~ --\ \..~ .. '" . ·····0\· ~-<

Old Wire Road ..... ~ '- .....

Columbia C Project - , "-oun~ ,

......

a 175 "-•MI._-=~3~50~-:~700

Figure 2: USGS T Feelopographic Map Wetl

,andA 1:5,147

SE Environmental Geology

Old Wire Road ProjectColumbia County

Figure 3: Aerial Photograph, Wetland A

Feet

1:1,629

Columbia Co. Bd. of Co. Comm.P.O. Box 1529Lake City, FL 32056

Donald F. Lee & Associates,140 NW Ridgewood AvenueLake City, FL 32055

Voice:Fax:

Sold To:

(386) 755-6166(386) 755-6167

Inc.

IDJEcr;mllw1E@n~ OCT 3 12008

. . e-<:Board ot count~ commisSion 1

. Columbia county

InvoiceInvoice Num ber:

08-9860

Invoice Date:10/29/08

Customer ID: Columbia County

Customer PO Payment Terms Due Date08-5500 Net 30 Days 11/28/08

Description AmountOLD WIRE ROAD

Tie section and quarter section corners

3 - Man survey crew - 16.75 hours @ $90.00 per hr. 1,507.50

Right of Way maps - Technician - 42 hours @ $45.00 per hr. 1,890.00

supplies - nail & lathes 2.00

Check/Credit Memo No:

Subtotal

Sales TaxTotal Invoice Amount

Payment/Credit Applied

TOTAL

3,399.50

3,399.50

3,399.50

patrick_weaver

Typewritten Text

#34

Donald F. Lee & Associates,140 NW Ridgewood AvenueLake City, FL 32055

Voice:Fax:

Sold To:

(386) 755-6166(386) 755-6167

Inc.Invoice

Invoice Number:08-9861

Invoice Date:10/29/08

Columbia Co. Bd. of Co. Comm.P.O. Box 1529Lake City, FL 32056

Customer ID: Columbia County

Customer PO Payment Terms Due Date97-2963 Net 30 Days 11/28/08

Description~ASCOM NORRIS BY-PASS REVISION

3 - Man Survey Crew - 58.50 hours @ $ 90.00 per hr.

~echnician - 24.50 hours @ $45.00 per hr.

Professional surveyor - 2 hours @ $100.00 per hr.

Supplies - nails, rebar, paint, lathes

CheckJCredit Memo No:

Subtotal

Sales TaxTotal Invoice Amount

Payment/Credit Applied

TOTAL

Amount

5,265.00

1,102.50

200.00

178.00

6,745.50

6,745.50

6,745.50

patrick_weaver

Typewritten Text

#35

EARTH TECHCONSULTING, INC.857 SW Main Blvd., Suite 115Lake City, Florida 32025

INVOICEDATE:

ET JOB NO.:INVOICE NO

21-0ct-08

103666458221

Board of County CommissionersColumbia CountyP. O. Box 1529Lake City, Florida 32056-1529

Attn: John Colson

Columbia County Stormwater Enhancement Projects

PLEASE REMIT PA YMENT TO:Earth Tech, Inc.Mellon BankLockbox # 40164Dept At 40164Atlanta, Ga. 31192-0164

FOR PROFESSIONAL ENGINEERING SERVICES RENDERED FOR THE PERIODTHROUGH SEPTEMBER 26, 2008

Hourly Current Period Prior Period Total ProjectLabor Classification Hours Rate to Date to Date to Date

Five Points Basin StudyPrincipal 3.0 $ 190.00 $ 570.00 $ 19000 $ 76000Chief Engineer (PE) 3.5 $ 17700 $ 619.50 $ 10,089.00 $ 10,70850Senior Drainage Eng. 4.5 $ 165.00 $ 742.50 $ 17,490.00 $ 18,232.50Junior Drainage Eng. 5.0 $ 110.00 $ 55000 $ 10,010.00 $ 10,560.00Public Involvement Spec. 00 $ 10400 $ $ 364.00 $ 364.00Senior Designer 00 $ 9200 $ $ 2,990.00 $ 2,990.00Designer 2.0 $ 80.00 $ 160.00 $ 5,360.00 $ 5,520.00Inspector 0.0 $ 72.00 $ $ 4,248.00 $ 4,248.00Administration 30 $ 6000 $ 18000 $ 1,200.00 $ 1,380.00Total Labor 21.0 $ 2,822.00 $ 51,941.00 $ 54,763.00Expenses $ 0.42 $ 59606 $ 596.48

Totals for Five Points Basin Study $ 2,822.42 $ 52,537.06 $ 55,359.48

Melrose Park Basin StudyPrincipal 00 $ 190.00 $ $ $Chief Engineer (PE) 3.5 $ 177.00 $ 61950 $ 8,319.00 $ 8,938.50Senior Drainage Eng. 0.0 $ 165.00 $ $ $Junior Drainage Eng. 5.0 $ 110.00 $ 550.00 $ 3,080.00 $ 3,630.00Public Involvement Spec 0.0 $ 104.00 $ $ 364.00 $ 364.00Senior Designer 00 $ 92.00 $ $ 1,426.00 $ 1,42600Designer 2.0 $ 80.00 $ 16000 $ 3,640.00 $ 3,800.00Inspector 00 $ 72.00 $ $ 6,336.00 $ 6,336.00Administration 0.0 $ 60.00 $ $ 420.00 $ 420.00Total Labor 105 $ 1,32950 $ 23,585.00 $ 24,91450Expenses $ $ 544.49 $ 544.49

Totals for Melrose Park Basin Study $ 1,329.50 $ 24,129.49 $ 25,45899

$ 4,151.92

,r

/tl"$$'''/Project Manager

(JP£t&r Date

THIS INVOICE IS DUE AND PAYABLE WITHIN 30 DAY OF~~~J~ t~~"PAST DUE AMOUNTS ARE SUBJECT TO INTEREST CHARGES AT A RATE OF 12% PA

patrick_weaver

Typewritten Text

#36

To: Columbia CountyP.O. Box 1529Lake City, FL 32025

HDR Engineering, Inc.Jacksonville, Florida, 32202-4321Phone: (904) 598-8900

InvoicePlease send remittance with copy of invoice to

P.O. Box 3480

Omaha, NE 68103-0480

00057874-H0-87763

November 3, 2008October 25, 2008

HDR INV. No.:HDR Job No.Invoice Date:

Period Ending:

ONE COMPANYMany SolutioniMlil1

Attn: Ms. Lisa RobertsAsst. County Mana~er $28,032.00

RE: Bascom Norris Drive Bridge/CSX

Hours SpentHourly This To Previous This

CLASS Rate Period Date Invoice Period

Proj Principal $198.00 12 $ 8,910.00 $ 6,534.00 $ 2,376.00Project Mgr. (QC) $180.00 48.5 $ 22,140.00 $ 13,410.00 $ 8,730.00Sr. Proj. Engr $175.00 6 $ 4,900.00 $ 3,850.00 $ 1,050.00Proj. Engr. $155.00 0 $ 310.00 $ 310.00 $Sr. Designer $98.00 162 $41,552.00 $ 25,676.00 $ 15,876.00Cadd Tech. $78.00 0 $ $ $

Administration $65.00 0 $ 65.00 $ 65.00 $

TOTAL HOURS:

Total Salary Costs and Expenses $ 77,877.00 $ 49,845.00 $28,032.00 $28,032.00

patrick_weaver

Typewritten Text

#37

November 3,2008

.Ms. Lisa RobertsAssistant County ManagerP.O. Box 1529Lake City, FL 32056~i 529

RE: Bascom Norris Drive Phase I October 2008 Invoice

Dear Ms. Roberts:

Please fInd attached the subject invoice and accompanying status report. Pleasecontact me at 752~0358 or 352-672-3801 ifyou have any questions. Thank youfor thisoppoitunity to work on this important project for Columbia County.

•/Jr- t. W~StephenC. Wilson, P.E.Vice President

HDR Engineering,lnc. 621 SW Baya DriveS~ite 102Lake City. FL 32025-4240

Phone: (386) 752-0358Fax: (386) 752-5909wwW.hdrinc.com

Bascom Norris Bypass Phase I

Status Report

November 3, 2008

This report covers the reporting period from September 28, 2008, through October 25,2008. The following are the major task items completed during the reporting period asreflected in invoice no. 00057874-H dated November 3, 2008:

• Completed preliminary roadway plans using flush shoulder with roadside ditchtypical section.

• Updated preliminary roadway plans using new typical section with shouldergutter in lieu of roadside ditches.

• Completed preliminary drainage map.• Began development of preliminary quantities for cost estimate.• Continued development of preliminary engineering report

The following are tasks anticipated to be completed the next reporting period duringNovember 2008:

• Finalize preliminary bridge layout• Begin preliminary geotechnical investigation at critical locations• Finalize preliminary plans• Continue development of preliminary engineering report.• Finalize preliminary quantities and develop preliminary construction cost

estimate.• Conduct railroad coordination meeting once PE Agreement with CSX is in place.

Board of County CommissionersColumbia County

1-'1!~~q'lr?"'~)---() - ) ~;;; .Vi i f' \-- ~'~ \:1 I \ I

ocr 3 ; 2008~W

SUWANNEERIVERWATERMANAGEMENTDISTRICT

Mr. Dale WilliamsColumbia County ManagerPost Office Drawer 1529Lake City, Florida 32056-1529

October 30, 2008y)

J.P. MAULTSBYVice Chairman

Madison, Florida

-/

:;;~/V~ J~8 af'~·1 OUIS SHIVER \ \\~t

ChairmanMayo, Florida

GEORGIA JONESSecretaryfTreasurer

Lake City, FloridaSubject: SRWMD Agreement No. 02/03-167,

O'Leno to Ichetucknee Trail, Reimbursement Request

DON CURTISLake Bird, Florida Dear Mr. Williams:

C. LINDEN DAVIDSONLamont, Florida

HEATH DAVISCedar Key, Florida

The Suwannee River Water Management District has satisfied yourSeptember 7, 2006 request (copy attached). Therefore, the District isrequesting reimbursement of the $33,333 for construction of the O'Lenoto Ichetucknee Trail.

N. DAVID FLAGGGainesville, Florida

If you have any questions or if I can be of further assistance, please donot hesitate to call me at 386.362.0438.

OLIVER J. LAKELake City, Florida

DON QUINCEY, JR.Chiefland, Florida

DAVID STILLExecutive DirectorLake City, Florida

Sincerely,

~~Jon Dinges, P.E.Department Director

JD/kcEnclosures

cc: Vern Roberts

RECYCLED*PAPER

Water for Nature, Water for People

9225 CR 49 • LIVE OAK, FLORIOI'. 32060 • TELEPHONE 386/362-1001 • 800/226-1066 (FL) • FAX 386/362-1056

mysuwanneeriver.com

patrick_weaver

Typewritten Text

#38

:~ECEiVEC

Dp~tdct No.1· Ronald WilliamsDistrict No.2· Dewey WeaverDistrict No.3· George SkinnerDistrict No.4 - William WhitleyDistrict No.5· Elizabeth Porter

September 7, 2006

Mr. Jon Dinges, P.E.Suwannee River Water Management District9225 CR 49Live Oak, Florida 32060

RE: O'Leno-Ichetucknee Trail

Dear Mr. Dinges:

RECEIVED.~r-.~ 1 a2006 Ot/o~-d.{(

ORi(llNAl ()2;(03 - 302-COPIES L

Please provide certification by the appropriate Professional Engineer that the subjectproject was designed in confonnance with the minimum standards for bike ways in theState ofFlorida and all construction and materials meet the requirements established bythe contract documents. Also, please indicate the location of all test results relative to thetrail.

Upon receipt Columbia County wiU accept the facility for maintenance.

Sincerel ,

~fi{~~D e WilliamsCounty Manager

xc: John Colson, P.E.O'Leno-Ichetucknee Trail FileOutgoing Correspondence

RECEIVEDSRWMD

JUL 1g fe:, ~

P. O. BOX 1529

BOARD MEETS FIRST THURSDAY AT 700 PM

AND THIRD THURSDAY AT 700 PM.

LAKE CITY. FLORIDA 32056·1529

ORIGINAL TO FILE ---COPIES TO ------

PHONE (386) 755-4100

;meadSoft Reprint Date: Wednesday, October 15, 2008 - 13:01:54 - ContraetDocs:1780. Attachment Jd 1, Page 6

Based Upon AlA DOCUMENT G702 PAGE 1 OF 4 PAGES

TO: COLUMBIA COUNTY, FLORIDA135 N.E. HERNANDO AVENUELAKE CITY, FLORIDA 32055-3990

PROJECT FIRE STATIONRACE TRACK LANELAKE CITY, FL. 32025

APPLICATION NO. 1 <.

PERIOD TO: . 10/31/2008

Distribution to:OWNER

X ARCHITECTCONTRACTOR

FROM: GRAY CONSTRUCTION SERVICES, INC,222 W WADE STREETTRENTON, FLORIDA 32693

ARCHITECT: CRAIG SALLEY & ASSOCIATES3911 NEWBERRY RD. SUITE DGAINESVILLE, FLORIDA 32607

PROJECT NO.:

CONTRACT DATE:

0715

9/8/2007

CONTRACT TIME: CAL. DAYS:AUTHORIZED EXT: CAL. DAYS:

PENDING REQUESTS.: CAL. DAYS:TIME LAPSED: CAL. DAYS:

240-0-

o14

ICONTRACTORSAPPUCATION FORPAYMENT I

CHANGE ORDER SUMMARYApplication is made for Payment, as shown below, inconnection with the Contract.Continuation Sheet, AlA Document G703, is attached.

INet Change By Change Orders $0.00 I

Change Orders approved inprevious months by Owner.

Approved this MonthNumber

"~""

Date Approved

ADDITIONS

TOTAL $0.00

TOTALS $0.00

DEDUCTIONS

$0.00

$0.00

1 ORIGINAL CONTRACT SUM2 Net change by Change Orders3 CONTRACT SUM TO DATE (LINE 1+1..2)4 TOTAL COMPLETED AND STORED TO DATE

(Column G on G703)5 RETAINAGE:

a. 10% Completed Work $(Column D+E on G703)b. 10% of Stored Material $(Column F on G703)Total Retainage (Line 5a+5b orTotal in Column I of G703)

6 TOTAL EARNED LESS RETAINAGE(Line 4 less Line 5 Total)

7 LESS PREVIOUS CERTIFICATES FORPAYMENT (LINE 6 FROM PREVo CERT.)

8 CURRENT PA YMENT DUE9 BALANCE TO FINISH, PLUS RETAINAGE

(Line 3 less Line 6)

$3,33\50

$0.00

$931,877.00$0.00

$931,87700$33,3.15.00

$3,33150

$29,983.50

. {~, ;. $0.00

$29,983.50.1-.-$901,893.50

OCT 2 8 2008

R~CFP"~""

s<f.l()'i'ARY }"'(J'aLlC,IJTi\'tt or MRH:lt\/,.""""" Dara E. Stemple~~ l C()mmi~51(m /I PD805S09",., l r;xplrth~: APR. 27, 2012BONDED THRU ATLANTlC BO!'t1JING CO., INC.

County of: Gilchrist

............$ '2/1,q~~"sv

BY:V~~U ., - j'AJe' /()/3olo~This Certificate is no negotiable The AMO~NT CERTIFIEDis payable only to t Contractor named herein. Issuance,payment and acceptance of payment are without prejudiceto any rights of the Contractor under this Contract.

Notary Public:

My Commission expires:

10/28/2008DATE

CRAIG SALl.EY &. ASSOCIATES

ARC HIT E C T 'S C ~e..'K"F I CAT ION FOR PAY MEN TIn accordance with the Contract Documents, based on site observationsand the data comprising the above Application, the Architect certifiesthat to the best of his knowledge, information and belief the Workhas progressed as indicated, the quality of the Work Is in accordancewith the Contract Documents, and the Contractor is entitled topayment in the Amount Stated.

The undersigned Contractor certifies that to the best of theContractor's knowledge, information and belief the Work coveredby this Application for Payment has been completed in accordancewith the Contract Documents, that all amounts have been paid by theContractor for Work for which previous Certificates for Paymentwere issued and payments received from the Owner, and thatcurrent payments shown herein is now due.

CONTRACTOR?A'r'CONSTRUCTION SERVICES, INC.TODD GRAY ( .

BY I 1/1 '

patrick_weaver

Typewritten Text

#39

CONTINUATION SHEET PAGE 2 OF 4

AlA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT.Contractor's signed Certification is attached.In tabulations below, amounts are stated to the nearest dollar.use Column I on Contracts where variable ret. for line items may aool •.

PROJECT: FIRE STATION - RACE TRK LNCOLUMBIA COUNTY

APPLICATIONAPPLICATION DATEPERIOD TO

NO.110/27/200810/31/2008

HGFEDCBA" ~ ~ ~ - - "

ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED STORED TOTAL % BALANCE RETAINAGE# VALUE MATERIAL COMPLETED TO FINISH

PREVIOUS THIS AND STOREDAPPLICATION PERIOD TO DATE

DIV.1 GENERAL CONDITIONS 69,040Supervision 32,000 2,400 0 2,400 8% 29,600 240SurvevinQ/Layout 1,550 550 0 550 35% 1,000 55Small Tools 750 0 0 0 0% 750 0Cell Phone 1,000 100 0 100 10% 900 10Fuel 6,400 225 0 225 4% 6,175 23Temp. Office 2,600 325 0 325 13% 2,275 33Temp. Toilet 680 85 0 85 13% 595 9Temp. Power 800 100 0 100 13% 700 10Dumpster 2,500 0 0 0 0% 2,500 0Final Clean 2,500 0 0 0 0% 2,500 0Material TestinQ 1,500 200 0 200 13% 1,300 20Bond 10,260 10,260 0 10,260 100% 0 1,026Epuipment Rental 2,000 0 0 0 0% 2,000 0Equipment Fuel 250 0 0 0 0% 250 0Builders Risk 4,250 4,250 0 4,250 100% 0 425

DIV, 2 SITE IMPROVEMENTS 171,514Soil Treatment 2,250 0 0 0 0% 2,250 0Earthwork & Mobilization 57,945 10,430 0 10,430 18% 47,515 1,043PavinQ, Base & Striping 69,050 0 0 0 0% 69,050 0

Storm Sewer & DrainaQe 12,685 0 0 0 0% 12,685 0Sod 13,705 0 0 0 0% 13,705 0Water & Fire line pipinQ 15,879 0 0 0 0% 15,879 0

DIV, 3 CONCRETE 52,827Foundation 10,405 0 0 0 0% 10,405 0Site 5,400 0 . 0 0 0% 5,400 0Slab 28,622 0 0 0 0% 28,622 0Bollards 4,000 0 0 0 0% 4,000 0Filled Cells / Bond Beam 4,400 0 0 0 0% 4,400 0

DIV.4 MASONRY 47,479Masonry Mortar & Grout 45,479 0 0 0 0% 45,479 0Precast Window Sills 2,000 0 0 0 0% 2,000 0

DIV.5 METALS 19,173Metal RailinQ 8,680 0 0 0 0% 8,680 0Rebar 8,993 0 0 0 0% 8,993 0Structural Steel/Misc. Steel 1,500 0 0 0 0% 1,500 0


AlA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT.Contractor's signed Certification is attached.In tabulations below, amounts are stated to the nearest dollar.use Column I on Contracts where variable ret. for line items mav aDDI

PROJECT: FIRE STA TlON - RACE TRK LNCOLUMBIA COUNTY


No.110/27/2008

10/31/2008

HGFEDCBA - - - - - , ,

ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED STORED TOTAL % BALANCE RETAINAGE# VALUE MATERIAL COMPLETED TO FINISH

PREVIOUS THIS AND STOREDAPPLICATION PERIOD TO DATE

DIV.6 WOOD & PLASTICS 13,500Rouqh Framinq Material 1,000 0 0 0 0% 1,000 0Rouqh Framinq Labor 1,000 0 0 0 0% 1,000 0Casework Material 9,000 0 0 0 0% 9,000 0Casework Labor 2,500 0 0 0 0% 2,500 0

DIV.7 THERMAL & MOISTURE 15,872Insulation 2,000 0 0 0 0% 2,000 0Metal Bldg. Insulation 5,162 0 0 0 0% 5,162 0Foam Core Fill Insulation 830 0 0 0 0% 830 0Door Hoods Exterior 600 0 0 0 0% 600 0Flashing/Sht MtIISoffits 7,280 0 0 0 0% 7,280 0

DIV.8 DOORS & WINDOWS 63,854Windows & Store Front 3,375 0 0 0 0% 3,375 0Doors & Hardware 16,159 0 0 0 0% 16,159 0Roll up Doors 44,320 0 0 0 0% 44,320 0

DIV.9 FINISHES 57,845Metal Stud FraminqlDW 30,900 0 0 0 0% 30,900 0Paintinq 17,140 0 0 0 0% 17,140 0Acoustical 3,699 0 0 0 0% 3,699 0Floorinq 6,106 0 0 0 0% 6,106 0

DIV.10 SPECIALTIES 13,511Fire & Safety Equipment 696 0 0 0 0% 696 0Siqnaqe 7,888 0 0 0 0% 7,888 0Toilet Acces./Partitions 1,214 0 0 0 0% 1,214 0Washer/Drver/Refriq. 2,000 0 0 0 0% 2,000 0Flaq Pole 1.713 0 0 0% 1,713 0


AlA Document G702. APPLICATION AND CERTIFICATION FOR PAYMENT.Contractor's signed Certification is attached.In tabulations below. amounts are stated to the nearest dollar.use Column I on Contracts where variable ret. for line items may aDDI

PROJECT: FIRE STA nON - RACE TRK LNCOLUMBIA COUNTY


NO.110/27/2008

10/31/2008

HGFEDCBA - - - - -ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED STORED TOTAL % BALANCE RETAINAGE

# VALUE MATERIAL COMPLETED TO FINISHPREVIOUS THIS AND STORED

APPLICATION PERIOD TO DATE

DIV.12 FURNISHINGS 500Window Blinds 500 0 0 0 0% 500 0

DIV 13 PREFAB METAL BUILDING 192,428Metal Buildinq Material shop dwqs 137,428 2000 0 2,000 1% 135,428 200Metal Buildinq Labor 55.000 0 0 0 0% 55.000 0

DIV.15 MECHANICAL 115,138Fire Sprinkler System 24.536 0 0 0 0% 24.536 0PLBG.- Mobilize & Slab Rou 14.000 0 0 0 0% 14.000 0PLBG.- Wall Rouqh 8,202 0 0 0 0% 8.202 0Plumbinq Trim Out 9.100 0 0 0 0% 9,100 0Gas & Air Pipinq 11,500 0 0 0 0% 11.500 0HVAC sbmtls shops 47.800 2.390 0 2,390 5% 45,410 239

DIV.16 ELECTRICAL 99,196Underground Rouoh 16.925 0 0 0 0% 16.925 0Rough In Conduit 19.164 0 0 0 0% 19.164 0Rough In Wire 23.723 0 0 0 0% 23.723 0Service/Gear 15.844 0 0 0 0% 15.844 0Electrical Trim / Fixtures 23.540 0 0 0 0% 23.540 0

CHANGE ORDERS 00 0 0 0 0

TOTAL CONTRACT AMOUNT 931,877 0 33,315 0 33,315 4% 898,562 3,332

&. Early start point'V Early finish pointIlIIIImJ!II Early bar_ Progress bar

IIIIIIIIIIIIIlI Critical bar-- Summary bar... Progress point... Critical point~ Summary point• Start milestone point• Finish milestone point

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.. Soil Treatment· '. .'';'_ Vi~que~nNvireiRebar/KeYw~y

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ll.:Pour CMU Walls.

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Gray Construction Services, Inc.Lake City Fire Station

220CT08

280CT08

24JUN09220CT08

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Paqe numberRun date

Finish dateData date

Start date

1030 Storm Sewer 7d 10NOV08 18NOV08

1040 Excavate Pond 4d 19NOV08 24NOV08

1050 Layout Building 1d 25NOV08 25NOV08

1060 U/G Water & Gas Lines 6d 26NOV08 03DEC08

1070 Column Footings 2d 26NOV08 27NOV08

1080 Inspect Column Footings 1d 28NOV08 28NOV08

t;;:~~~

fi~1090 Pour Column Footings 1d 01DEC08 01 DEC08

1100 Form/Rebar Piers 3d 02DEC08 04DEC08

I1110 Inspect Piers 1d 05DEC08 05DEC08

1120 pour Piers 1d 08DEC08 08DEC08

1130 Edge Form Building 4d 09DEC08 12DEC08

:~::: 1140 MEP Slab Rough-In 3d 15DEC08 17DEC08~::: 1150 Inspect MEP Rough-In 1d 18DEC08 18DEC08::;:::r.~;

1160 Back Fill & Compact MEP 2d 19DEC08 22DEC08~x,';':'

:~~~~ 1170 Soil Treatment 1d 23DEC08 23DEC08:::~

1180 VisqueenlWire/Rebar/Keyway 5d 24DEC08 31DEC08".;.:

1190 Inspect Slab 1d 02JAN09 02JAN09

1200 Pour Slab 4d 05JAN09 08JAN09

1210 SUbgrade Parking Lot 6d 09JAN09 16JAN09

1220 Metal Building 12d 09JAN09 26JAN09

1230 Start CMU Walls 16d 27~AN09 17FEB09

:tY Above Ceiling Inspection.

lfI. Drop Ceiling Tile

J. Pre Power Inspection :

..VCT Flooring

!1i. T&B/Fire Alarm/Electrical

..... Paini Interior

.I!P Ceiling Grid •

:..Ceramic Tile

l~l Ab?ve Ceiling Rough-In ME

. : .' ..•.. ' .~ rvlillvvork, & C()untert°ps.{ffi'l Doors and Hardware

..MEP Trim Out.

m Install Windows & Exterior Doors

A Inspect MEPWalls

.In~ulateWalls. .

.....Inspect Insulation

:.l1IIIIIIIIIIIIHang & Finish Walls/Ceilings .

[§l Form & Pour Exterior Concrete: :. :'.':'., ,'.'

:/!NIf!ii.l MEP & OH Do~rsby Bay Area

IX! Pave Parking Lot

~ Start Irrigation& Landscaping

•...•....:...~rvlE.~ lJ\Ia.II..~o.U.9.~:.I.n. ..•I!J Parking Lot Markings

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4d 04MAR09 09MAR09

8d 05MAR09 16MAR09

4d 10MAR09 13MAR09

14d 10MAR09 27MAR09

15d 16MAR09 03APR09

2d 16MAR09 17MAR09

1d 18MAR09 18MAR09

3d 06APR09

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2d 07APR09

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15d 10APR09

10d 01MAY09 14MAY09

3d 15MAY09 19MAY09

3d 15MAY09 19MAY09

9d 20MAY09 01JUN09

4d 20MAY09 25MAY09 I,: .', .............

5d 20MAY09 26MAY09

6d 26MAY09 02JUN09

ld 02JUN09 02JUN09

3d 03JUN09 05JUN09

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5d 04JUN09 10JUN09

2d 04JUN09 05JUN09

Above Ceiling Inspection

Drop Ceiling Tile

Install Windows & Exterior Doors

Inspect MEP Walls

Inspect Insulation

Hang & Finish Walls/Ceilings

Parking Lot Markings

Insulate Walls

Site Inspection

Pave Parking Lot

Form & Pour Exterior Concrete

Start Irrigation & Landscaping

MEP Wall Rough-In

MEP & OH Doors by Bay Area

1350

1360...,~

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'II: 1470

r~;_560 .~:;:. t.:.II. ~ :t'[•.,......

m 1480 Pre Power Inspection

m 1490 VCT Flooring

m 1520 T & BlFire Alarm/Electrical

Wi. 1550

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Start dateFinish dateData dateRun datePaqe number

220CT0824JUN09220CT08280CT082A Gray Construction Services, Inc.

Lake City Fire Station

/2, Early start pointV Early finish pointIilIIIiIIIIIi Early bar_ Progress bar

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Punch List 5d 17JUN09 23JUN09 ~ Punch List

L;. wu I Close Out ~= 1d 24JUN09 24JU~09 A Close Out

I I 176d 1200CT08 I24JUN09

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Start dateFinish dateData dateRun datePaae number

220CT0824JUN09220CT08280CT083A Gray Construction Services, Inc.

Lake City Fire Station

6. Early start point'V Early finish point_Earlybar_ Progress bar_ Critical bar

-- Summary bar~ Progress pointA Critical point~ Summary point.. Start milestone point• Finish milestone coint

FROM :CO~1BS FUNERAL HOME

",.

November 5~ 2008

FAX NO. :3867524367

Combs :Junera{!J{otne"The Caring Professionals"

292 N.E. Washington StreetLake City, FL 32055

(386) 752-4366

Nov. 05 2008 12:08PM Pi

INDIGENT BURIAL INVOICE: S500.00FOR: Tony Dwayne Zeiglaler

Columbia County Board ofCounty CommissionersPost Office Drawer 1529Lake City, Florida 32056-1529

Dear Commissioners:

Mrs. Mae Zeighler, mother ofTony Dwayne Zeighler has requested that the indigentburial fund of$500.00 be paid to Combs Funeral Home for the burial services ofher SOD.

ThaJik you,

patrick_weaver

Typewritten Text

#40

November 5, 2008

Board of County CommissionersPost Office Box 1529Lake City, Florida 32056

RE: Indigent Burial RequestTony Dwayne Zeighler808 NW Wilson StreetLake City, Florida 32055Expired: November 3,2008

Dear Commissioners:

IE·· ,IUWIE@I NOV ~ 5 2008Board ot County Commissioner5

Columbia County

I would like to request assistance from the County for burial of my son who died onNovember 3, 2008. I do not have any life insurance or any funds for burial.

Your consideration ofthis request would be greatly appreciated.

Sincerely,

-yVJ~ l...~

Mae Zeighler808 NW Wilson StreetLake City, Florida(386) 752-7478

District No. 1 - Ronald WilliamsDistrict No.2 - Dewey WeaverDistrict No.3 - George SkinnerDistrict No.4 - Stephen E. BaileyDistrict No.5 - Elizabeth Porter

COMMISSIONEItS • C.U.lJMBI'". .~~. ,:;~~":' r~;. ~ .. ~ ,~~"', ' . _

l' • ~: • I {', • • • _

BUDGET AMENDMENT2008-2009

NUMBER: BA-08-02

FUND: General

FROM001.8400.584.9097Equipment Reserve

TO001.1000.511.6064Equipment

AMOUNT$3,600

DESCRIPTION: Courthouse & Annex Public Information Display Monitors.

REFERENCE:

REQUESTED BY: Ben Scott,!/urchasing Director

;1'~~i~

BOARD MEETS FIRST THURSDAY AT 7:00 P.M.

AND THIRD THURSDAY AT 700 PM

P.O BOX 1529 LAKE CITY, FLORIDA 32056-1529 PHONE (386) 755-4100

patrick_weaver

Typewritten Text

#41


MEMO

TO: Lisa K.B. Roberts,Assistant County Manager

FR: Bill Lycan,~Solid Waste Director

RE: FY07-08 Amended Budget for Mosquito Control

Please find attached two-original copies of the amended budget for Mosquito Controlfrom the Department of Agriculture and Consumer Services required by Florida Statues,Chapter 388 for the FY 07-08.

The Original budget approved was for $37,000.00; DACS actually disbursed $37,487.54which the county has to amend this on a budget amendment form 13613 as required byDACS, the amended budget form must be signed by the Chairperson. Make a copy foryour records and return the two-original documents to us for forwarding to DACS. Uponfull execution, we will return a copy to you for your files.

If you have any questions, regarding the above-mentioned information, please let meknow.

/pdl

attachments x2

XC: FY 07-08 Mosquito Control File

BOARD MEETS FIRST THURSDAY AT 7:00 P.M.

AND THIRD THURSDAY AT 7:00 PM.

P. O. BOX 1529 LAKE CITY, FLORIDA 32056-1529 PHONE (386) 755-4100

patrick_weaver

Typewritten Text

#42

CHARLES H. BRONSON

STATE OF FLORIDA

Department of Agriculture and Consumer Services

Division of Agricultural Environmental Service

(850) 922-70111SunCom 292-7011. Fax (850) 413-7044

Bureau of Entomology and Pest Control

1203 GovernMs Square Blvd GS-46

Magnolia Center I, Suite 300

Tallahassee, Florida 32301

ARTHROPOD CONTROL BUDGET AMENDMENT

A STATEMENT EXPLAINING AND JUSTIFYING THE PROPOSED CHANGES SHOULD ACCOMPANY EACH APPLICATION FOR BUDGET AMENDMENT.

USE PAGE TWO FOR THIS PURPOSE.

Amendment No. Fiscal Year: 07/08 Date: October 29,2008Amending: Local Funds ( ) State Funds (X ) (Check appropriate fund account to be amended. Use a separate form for each fund). The

Board of Commissioners for COLUMBIA District hereby submits to the Department of Agriculture and Consumers Services, Bureau of

Entomology and Pest Control, for its consideration and approval, the following amendment for the current fiscal year as follows:

ESTIMATED RECEIPTS

NOTE: The bud et cannot be amended to show an increase in receipts over the amount bud eted unless authorized.

Total Available Cash and Receipts Reserves Present Budget Increase Request Decrease Request Revised Budget

$ 37,000.00 0.00 37,000.00 487.54 0.00 37,487.54

NAME SOURCE OF INCREASE: Received more State Monies than oriainallv DroDosed fExDlaln Decreasel

BUDGETED RECEIPTS

Acct# Description Present Budget Increase Request Decrease Request Revised Budget

311 Ad Valorem (Current/Delinquent) 0.00 0.00 0.00 0.00

334.1 State Grant 37,000.00 487.54 0.00 37,487.&4

362 Equipment Rentals 0.00 0.00 0.00 0.00

337 Grants and Donations 0.00 0.00 0.00 0.00

361 Interest Earnings 0.00 0.00 0.00 0.00

364 Equipment and/or Other Sales 0.00 0.00 0.00 0.00

369 Mise/Refunds (prior yr expenditures) 0.00 0.00 0.00 0.00

380 Other Sources 0.00 0.00 0.00 0.00

389 Loans 0.00 0.00 0.00 0.00

[TOTAL RECEIPTS 37,000.00 487.54 0.00 37,487.54

Beginning Fund Balance 0.00 0.00

Irotal Budgetary Receipts & Balances 37,000.00 487.54 0.00 37,487.54

BUDGETED EXPENDITURES

Acct# Uniform Accounting System Transaction Present BUdget Increase Request Decrease Request Revised Budget

10 Personal Services 0.00 0.00 0.00

20 Per Serv Benefits 0.00 0.00 0.00 0.00

30 Operating Expense 0.00 0.00 0.00 0.00

40 Travel & Per Diem 0.00 0.00 0.00 0.0041 Communication Serv 0.00 0.00 0.00 0.00

42 Freight Services 0.00 0.00 0.00 0.00

43 Utility Service 0.00 0.00 0.00 0.00

44 Rentals & Leases 0.00 0.00 0.00 0.0045 Insurance 0.00 0.00 0.00 0.0046 Repairs & Maint 0.00 0.00 0.00 0.00

47 Printing and Binding 0.00 0.00 0.00 0.00

48 Promotional Activities 0.00 0.00 0.00 0.0049 Other Charges 0.00 0.00 0.00 0.00

51 Office Supplies 0.00 0.00 0.00 0.0052.1 Gasoline/Oil/Lube 0.00 0.00 0.00 0.00

52.2 Chemicals 37,000.00 487.54 0.00 37,487.&452.3 Protective Clothing 0.00 0.00 0.00 0.0052.4 Misc. Supplies 0.00 0.00 0.00 0.0052.5 Tools & Implements 0.00 0.00 0.00 0.0054 Publications & Dues 0.00 0.00 0.00 0.0060 Capital Outlay 0.00 0.00 0.00 0.0071 Principal 0.00 0.00 0.00 0.0072 Interest 0.00 0.00 0.00 0.0089 Contingency(CurrentYea~ 0.00 0.00 0.00 0.0099 Payment of Prior Year Accounts 0.00 0.00 0.00 0.00

TOTAL BUDGET AND CHANGES 37,000.00 487.54 0.00 37,487.540.001 Reserves - Future Capital Outlay 0.00 0.000.002 Reserves - Self-Insurance 0.00 o.oe0.003 Reserves - Cash Balance to be Carried Forward 0.00 o.oe0.004 Reserves - Sick and Annual Leave Trans Out 0.00 o.oe

IrOTAL RESERVES ENDING BALANCE 0.00 0.00 0.00 0.00TOTAL BUDGETARY EXPENDITURES AND BALANCES 37,000.00 487.54 0.00 37,487.54

APPROVED: DATE: _

Chairman of the Board, or Clerk of Circuit CourtAPPROVED: DATE, _

Bureau of Entomology and Pest Control DACS Form 13613, Rev 9/03

Florida Department of Agriculture and Consumer ServicesCHARLES H. BRONSON, CommissionerThe Capital. Tallahassee, FL 32399-0800

Bureau of Entomology and Pest Control1203 Governo~s Square Blvd, Suite 300

Tallahassee, Florida 32301-1203(850) 922-7011 SunCom 292-7011

FAX (850) 413-7044October 10,2008

Mr. William W. Lycan, DirectorColumbia County Mosquito Control1347 NW Oosterhoudt LaneLake City, Florida 32055

Dear Mr. Lycan:

Your state approved mosquito control program was projected to have received the following quarterlydisbursements and/or goods and services for the fiscal year 2007 - 2008.

Quarter Amount Warrant # Warrant Date Goods orPURPOSE: ServicesMosquito Control

First 9,250.00 0962840 2/1/08State Aid

CSFA#: Second 9,250.00 1310031 04/25/0842003

Third 9,250.00 1449045 6/3/08 0CONTRACT #:013035

Fourth 9,737.54 0329722 9/25/08

TOTAL DISBURSEMENTS: 37,487.54

Sincerely yours,

CHARLES H. BRONSONCOMMISSIONER OF AGRICULTURE

Angela Weeks-Samanie, Regulatory Mgr. / ConsultantBureau of Entomology and Pest Control

lAWS

cc: DACS State Approved Mosquito Control File


MEMO

TO: Lisa K.B. Roberts,Assistant County Manager

FR: Bill Lyca;, g ~Solid Waste Director

RE: FY08-09 REVISED Certified Budget Approval for Arthropod Control(Mosquito)

Please fmd attached two-original copies ofthe REVISED annual certified budget forArthropod Control (Mosquito) from the Department of Agriculture and ConsumerServices required by Florida Statues, Chapter 388 for the FY 08-09.

Original detailed work plan budget was approved by the board on June 23, 2008, therevised certified budget must be signed by the Chairperson and notarized, make a copyfor your records. Please return the two-original documents to us for forwarding to DACS.Upon their approval and execution, we will return a fully executed copy to you for yourfiles.

If you have any questions, regarding the above-mentioned information, please let meknow.

/pdl

attachments x2

XC: FY 08-09 Mosquito Control File

BOARD MEETS FIRST THURSDAY AT 700 P.M.

AND THIRD THURSDAY AT 7:00 P.M.

P. O. BOX 1529 LAKE CITY, FLORIDA 32056-1529 PHONE (386) 755-4100

patrick_weaver

Typewritten Text

#43

CHARLES H. BRONSON

STATE OF FLORIDADepartment of Agriculture and Consumer Services

Division of Agricultural Environmental Service

(850) 922-7011/SunCom 292-7011. Fax (850) 413-7044


1203 Governor's Square Blvd GS-46

Suite 300

Tallahassee, Florida 32301

ANNUAL CERTIFIED BUDGET FOR MOSQUITO CONTROL

SEPT BER 30 208FISCAL YEAR OCTOBER 1REVISED County Mosquito Control District ,20 - EM , 009

RECEIPTSAcct# Description TOTAL LOCAL STATE

311 Ad Valorem (CurrenUDelinquent) $ 70,501.62 $ 70,501.62 $ -334.1 State Grant $ 49,305.00 $ - $ 49,305.00362 Equipment Rentals $ - $ - $ -337 Grants and Donations $ - $ - $ -361 Interest Earnings $ - $ - $ -364 Equipment and/or Other Sales $ - $ - $ -369 Mise/Refunds (prior yr expenditures) $ - $ - $ -380 Other Sources $ - $ - $ -389 Loans $ - $ - $ -

TOTAL RECEIPTS $ 119,806.62 $ 70,501.62 $ 49,305.00Beginning Fund Balance $ - $ -Total BUdgetary Receipts & Balances $ 119,806.62 $ 70,501.62 $ 49,305.00

EXPENDITURES

Acct# Uniform Accounting System Transaction TOTAL LOCAL STATE10 Personal Services $ 28,332.00 $ 28,332.00 $ -20 Per Serv Benefits $ 7,819.62 $ 7,819.62 $ -30 Operating Expense $ - $ - $ -40 Travel & Per Diem $ 1,500.00 $ 500.00 $ 1,000.0041 Communication Serv $ - $ - $ -42 Freight Services $ - $ - $ -43 Utility Service $ - $ - $ -44 Rentals & Leases $ - $ - $ -45 Insurance $ - $ - $ -46 Repairs & Maint $ 6,000.00 $ 6,000.00 $ -47 Printing and Binding $ - $ - $ -48 Promotional Activities $ - $ - $ -49 Other Charges $ - $ - $ -51 Office Supplies $ - $ - $ -

52.1 Gasoline/Oil/Lube $ 10,000.00 $ 10,000.00 $ -52.2 Chemicals $ 65,805.00 $ 17,500.00 $ 48,305.0052.3 Protective Clothing $ - $ - $ -52.4 Misc. Supplies $ - $ - $ -52.5 Tools & Implements $ - $ - $ -54 Publications & Dues $ 350.00 $ 350.00 $ -60 Capital Outlay $ - $ - $ -71 Principal $ - $ - $ -72 Interest $ - $ - $ -89 Contingency (Current Year) $ - $ - $ -99 Payment of Prior Year Accounts $ - $ - $ -

TOTAL BUDGET AND CHANGES $ 119,806.62 $ 70,501.62 $ 49,305.00

0.001 Reserves - Future Capital Outlay $ - $ -0.002 Reserves - Self-Insurance $ - $ -0.003 Reserves - Cash Balance to be Carried Forward $ - $ -0.004 Reserves - Sick and Annual Leave Trans Out $ - $ -

TOTAL RESERVES ENDING BALANCE $ - $ -TOTAL BUDGETARY EXPENDITURES AND RESERVES BALANCES $ - $ - $ -

ENDING FUND BALANCE $ 119,806.62 $ 70,501.62 $ 49,305.00

I certify that the budget shown was adopted on this Day of 2008SIGNED: DATE. 2008.

Chairman of the Board, or Clerk of Circuit CourtSIGNED: DATE. 2008.


AUTHORITY: Chapter 388.341 F.S.County of _

I, , a Notary Public, certify the signature of the contractor on the foregoingand the document is a true, correct, complete and unaltered copy of the Annual Certified Budget.

DACS Form 13617, Rev 9/03Notary PublicMy Commission Expires: _

r~HWItUOCT 28 2008

oard of County Commissioner~

Columbia CountyAna M. Viamonte Ros, M.D.,M.P.H

State Surgeon GeneralCharlie CristGovernor

October 22, 2008

Mr. Dewey Weaver, ChairmanColumbia County Board of CommissionersPO Drawer 1529Lake City, FL 32056

Dear Mr. Weaver:

Attached is the fourth report of the activities and expenditures of the Columbia CountyHealth Department (CHD) for the period ending 9/30/08. This report is required byChapter 154, Florida Statutes, and the contract between the Department of Health andColumbia County. The report is made of the following SUb-reports produced by the CHDContract Management.

1. DE 385- "CHD Contract Management Variance": Which compares the actualservices and expenditures with the cOntract plan for the reportperiod.;":..

2. DE 580- "Analysis o{Fund Equities": Which shows revenue for the reportperiod by source and the balance in the CHD trust fund.

3. Columbia CHD Program Service Variance Analysis: Which explainsvariances in actual expenditures that is greater or less than 25%of planned expenditure levels and exceeding 3% of total plannedexpenditures for its level of service.

The following is a summary of actual activities and expenditures compared to thecontract plan for the three major levels: communicable disease, primary care andenvironmental health.

Columbia County Health Department217 NE Franklin Street. Lake City, FL 32055

patrick_weaver

Typewritten Text

#44

Level of Total Total Planned Actual VarianceService Served Services Expenditures Expenditures

Communi- 6,167 13,838 600,099 605,785 .95CableDisease

Primary 5,539 140,284 1,576,483 1,489,038 -5.55Care

Environ- 1,633 11,126 907,467 778,551 -14.21Mental

Total 13,339 165,248 3,084,049 2,873,373 - 6.83

I will discuss this report with Mr. Dale Williams and should the Board have anyquestions, please let me know.

Sincerely,

~~~Administrator

HG:en

Attachments

COLUMBIA CHD PROGRAM SERVICE AREA VARIANCE ANALYSIS

PERIOD DATE:PREPARED BY:

Oct. 2007 9/30/2008Hugh Giebeig

PROGRAM SERVICE VARIANCE EXPLANATION ACTIVITIES TO COMPLETION DATEAREA +/- 25% ACHIEVE PLANNEDVARIANCE % AMOUNT EXPENDITURE LEVEL

None Reported

Florida Department of Health County Health Department

Contract Management System

Variance Report

Columbia County for Report Period 10/2007 to 912008

Run date: 10/15/2008

F T E S Clients or Units Services Expenditures

Percent Percent Percent PercentProgram Component I Title Reported Planned Variance Reported Planned

Variance~Reported Planned Variance Reported Planned Variance

Immunization- - -3,005- - --7.89 -- f134,3042.14 2.24 -4.46 1,412 1,471 -4.01 2,768 $129,812 -3.34

Sexually Trans. Dis. 2.28 2.38 -4.20 280 220 27.27 1,074 925 16.11 $121,535 $115,229 5.47

AIDS 3.06 3.17 -3.47 221 235 -5.96 722 560 28.93 $171,116 $153,680 11.35

Tuberculosis 0.12 0.14 -14.29 27 36 -25.00 292 169 72.78 $9,980 $14,615 -31.72

Comm. Dis. Surv. 0.31 028 10.71 0 0 0 0 $18,779 $16,202 15.91

Hepatitis & Liver Failure Prev 0.04 006 -33.33 59 59 0.00 131 132 -0.76 $1,863 $2,449 -23.91

Public Health Preparedness and Response 1.37 1.39 -1.44 0 0 0 0 $103,249 $112,966 -8.60

Vital Statistics 1.20 1.20 0.00 4,168 4,107 1.49 8,851 8,423 5.08 $49,451 $50,654 -2.38

Communicable Disease'Total-----_...~~

10.52~

10.86 -3.13~ 6,167 6;f28 0.64 13~838 -- 13)14 4.72 - - $605,785 $600,099 - 0.95

Chronic Disease Prevention Pro 1.29 1.14 13.16 377 1,193 -68.40 41 1,193 -96.56 $77,508 $84,439 -8.21

Tobacco Program 1.41 1.14 23.68 0 0 840 0 $158,901 $169,637 -6.33

Home Health 0.00 0.00 0 0 0 0 $0 $0

WIC 0.51 0.50 2.00 2,235 3,468 -35.55 12,487 13,004 -3.98 $25,869 $27,085 -4.49

Family Planning 4.96 5.68 -12.68 972 912 6.58 3,741 3,112 20.21 $301,379 $328,256 -8.19

Maternal HealthflPO 0.61 0.07 771.43 70 26 169.23 410 80 412.50 $28,633 $24,000 19.30

Healthy Start Prenatal 2.30 2.16 6.48 349 318 9.75 4,677 4,613 1.39 $125,440 $127,958 -1.97

Comprehensive Child Health 0.10 0.05 100.00 89 100 -11.00 208 300 -30.67 $9,616 $21,000 -54.21

Healthy Start Infants 1.61 1.70 -5.29 336 276 21.74 2,869 2,628 9.17 $86,650 $95,847 -9.60

Healthy Start Interconception Woman 0.00 0.04 -100.00 0 37 -100.00 0 74 -100.00 $88 $4,001 -97.80

School Health 0.00 0.00 0 0 108,576 57,760 87.98 $89,163 $123,337 -27.71

Comprehensive Adult Health 5.15 5.29 -2.65 809 682 18.62 4,218 2,371 77.90 $333,287 $353,289 -5.66

Dental Health 2.44 1.00 144.00 302 400 -24.50 2,217 800 177.13 $252,503 $217,634 16.02

Prini"ary Care Total 20.38 - :18.77 8.58nn

5,539 7,412 :25.27 140,284 85,935 63.24 $1,489,038 - $1 ,576,483 -5.55'-~ ~24.44 - $429,502Water & Onsite Sewage 6.20 6.78 -8.55 841 1,113 8,499 10,534 -19.32 $388,779 -9.48

Facility Programs 1.06 0.96 10.42 322 349 -7.74 804 824 -2.43 $60,907 $60,029 1.46

Groundwater Contamination Program 3.71 3.26 13.80 368 240 53.33 1,504 1,355 11.00 $308,869 $397,519 -22.30

Community Hygiene 0.31 0.30 3.33 102 104 -1.92 319 307 391 $19,997 $20,417 -2.06

Environmental Health Total 11.28 11.30 -0.18 -n- 1,633 1,806 -9.58 ~ 11,126 - 13,020 - -14:'55 $778,551 $907,467 -14.21

Grand Total 42.18 40.93 3.05 13,339 15,346 -13.08 165,248 112,169 47.32 $2,873,373 $3,084,049 -6.83--

Page 1 of 1

DE385 10/17/2008

Fund Balance 10/07

Revenue Contract - YTO



Analysis of Fund Equities

Columbia County for Report Period 10/~007 to 9/2008

Run date: 10/08/2008

S~te

($252,773.51)

County

($112,690.25)Total

($365,463.76)

Communicable Disease001009 Returned item001029 Fee-Third Party Recovery001060 Fee-County001077 Fee-Personal Health001078 MEDICAID ADMINISTRATION OF VACCINE001080 MEDICAID OTHER001094 Fee Local Ordinance001114 Fee-Vital Statistics Birth001115 Fee-Vital Statistics Death001117 Fee-Administrative005041 Interest-Investments007000 Grants-Federal Direct007111 Grant-Random Moment Sampling

008034 BCC Contribution from General Fund011000 Grant-Direct015010 Transfer-Within BU-Diff Fund015040 CATEGORICAL GENERAL REVENUE015050 NON CATEGORICAL GENERAL REVENUE

018000 Prior Year Refund

Commun.icable Disease Subtotal

Primary Care001009 Returned item001 029 Fee-Third Party Recovery001077 Fee-Personal Health001080 MEDICAID OTHER001083 Medicaid-Family Planning001090 Fee-Medicare001094 Fee Local Ordinance001193 MEDICAID COMPREHENSIVE ADULT001208 MEDIPASS $3 ADMINISTRATIVE FEE005041 Interest-Investments007000 Grants-Federal Direct007111 Grant-Random Moment Sampling008034 BCC Contribution from General Fund011000 Grant-Direct011001 Sale-Local Funded Agreement015009 Transfers-Within BU-Federal015010 Transfer-Within BU-Diff Fund015020 Transfers from Other BU-State

015040 CATEGORICAL GENERAL REVENUE015050 NON CATEGORICAL GENERAL REVENUE018000 Prior Year Refund037000 Prior Year Warrant Cancellation

Primary Care Subtotal

Environmental Health001009 Returned item001020 Permits-Environmental001079 MEDICAID CASE MANAGEMENT001092 Fee-Environmental001094 Fee Local Ordinance

DE580 Note: Number inside parens are positive values

$0.00 $27.21 $27.21$0.00 ($150.00) ($150.00)$0.00 ($81.00) ($81.00)$0.00 ($26,492.47) ($26,492.47)

($2.50) ($2.50) ($5.00)($117.53) ($167.47) ($28500)

$0.00 ($316.52) ($316.52)$0.00 ($23,332.00) ($23,332.00)$0.00 ($42,077.00) ($42,077.00)$0.00 ($1,364.50) ($1,364.50)$0.00 ($559.99) ($559.99)

($201,017.18) $0.00 ($201,017.18)($20,757.90) $0.00 ($20,757.90)

$0.00 ($11,494.60) ($11,494.60)$0.00 ($27,323.75) ($27,323.75)

($10,452.31) $0.00 ($10,452.31 )($69,570.00) $0.00 ($69,570.00)

($181,096.02) $0.00 ($181,096.02)($31.96) ($2.64) ($34.60)

($483,045.40) ($133,337.22) ($616,382.62)

$0.00 $205.32 $205.32$0.00 ($2,187.48) ($2,187.48)$0.00 ($14,060.88) ($14,060.88)

($16,559.46) ($23,594.43) ($40,153.89)($1,272.98) ($11,456.78) ($12,729.75)

$0.00 ($184.41) ($184.41 )$0.00 ($2,388.12) ($2,38812)

($734.69) ($1,046.81) ($1,781.50)($8,376.97) ($8,376.97) ($16,753.93)

$0.00 ($4,225.03) ($4,225.03)($29,504.28) $0.00 ($29,50428)($55,654.81 ) $0.00 ($55,654.81 )

$0.00 ($86,724.75) ($86,724.75)$0.00 ($47,108.00) ($47,108.00)$0.00 ($178,419.96) ($178,419.96)

($7,915.21) $0.00 ($7,915.21 )($300,992.36) $0.00 ($300,992.36)

($50,000.00) $0.00 ($50,000.00)($274,460.00) $0.00 ($274,460.00)($430,829.12) $0.00 ($430,829.12)

($76.04) ($19.93) ($95.97)($5,019.03) ($230.97) ($5,250.00)

($1,181,394.94) ($379,819.18) ($1,561,214.13)

$0.00 $135.01 $135.01($47,757.10) $0.00 ($47,757.10)

($85.97) ($90.13) ($176.10)($200,756.45) $0.00 ($200,756.45)

$0.00 ($94,359.81 ) ($94,35981 )

Page 1 of 2

10/17/2008



Analysis of Fund Equities

Columbia County for Report Period 10/2007 to 912008

Run date: 10/08/2008

Expenditures Contract - YTD

ProjectsProjects Subtotal

Total Revenue

Environmental Health005041 Interest-Investments007000 Grants-Federal Direct008034 BCC Contribution from General Fund010304 Fee-Inspection015010 Transfer-Within BU-Diff Fund015050 NON CATEGORICAL GENERAL REVENUE018000 Prior Year Refund

Environmental Health Subtotal

Unallocated Revenue001020 Permits-Environmental001079 MEDICAID CASE MANAGEMENT001092 Fee-Environmental001094 Fee Local Ordinance008034 BCC Contribution from General Fund010304 Fee-Inspection

015050 NON CATEGORICAL GENERAL REVENUE018000 Prior Year Refund

Unallocated Revenue Subtotal

Co.unty Total

($2,778.25) ($2,778.25)

$0.00 ($904.57)

($57,027.65) ($57,027.65)

$0.00 ($311,472.92)

$0.00 ($14,642.33)

$0.00 ($66,564.86)

($14,706.02) ($57,701.27)($168,826.85) ($854,006.30)

$0.00 $58.10

$19.38 $34.60

$0.00 $114.05

$1,450.25 $1,450.25

$0.00 $0.00

$0.00 $202.82

$0.00 ($0.01)

$3,159.03 $10,770.77$4,628.66 $12,630.59

$0.00 ($14,258.00)

($677,354.59) ($3,033,230.46)

$111,755.60 $605,784.81$362,191.44 $1,489,037.77$202,484.50 $778,550.85

$0.00 $24,062.58$676,431.54 $2,897,436.01

($923) ($135,794)

($113,613) ($501,258)

State

$8,001.93

($134,871)

($387,645)

$58.10$15.22

$114.05$0.00$0.00

$202.82($0.01)

$7,611.74

$0.00($904.57)

$0.00($311,472.92)

($14,642.33)($66,564.86)($42,995.24)

($685,179.45)

$494,029.21$1,126,846.32

$576,066.35$24,062.58

$2,221,004.47

($14,258.00)

($2,355,875.86)

(*. click here for equity split graph)

Communicable DiseasePrimary CareEnvironmental HealthProjects

Total Expenditures

,Change in Fund Balance

Ending Equity Balance for September

Page 2 of 2

DE580 Note: Number inside parens are positive values 10/17/2008

J. DOYLE CREWS

PROPERTY ApPRAISER ~ COLUMBIA COUNTY, FLORIDA

October 6, 2008

Dale WilliamsCounty Manager, Columbia CountyBoard of Commissioners135 NE Hernando Ave, Suite 203Lake City, Florida 32055

Dear Dale,

Attached please fmd the Constitutional Officer's Report for the Office ofColumbia County Property Appraiser for the period of October 1, 2007 throughSeptember 30, 2008.

If you have any questions, please feel free to call me.

Sincerely,

~p\--~,2,.J. Doyle Crews,Property Appraiser

jdc/kdmEnd

135 NE Hernando Ave., Suite 238 • Lake City, Florida 32055 • 386-758-1083 • Fax: 386-758-2131

Web Site: appraiser.columbiacountyfla.com

patrick_weaver

Typewritten Text

#45

STATE OF FLORIDACONSTITUTIONAL OFFICERS FINANCIAL REPORT FOR

CERTIFICATIONName of governmental unitCOLUMBIA COUNTY PROPERTY APPRAISER

Address135 NE HERNANDO AVE SUITE 238

City and zip CodeLAKE CITY, FLORIDA 32055

Name of chief financial officer

Title of chief financial officerJ. DOYLE CREWS, CFA

Telephone number (386) 758-1083

*********************************************

Person who may be contacted regarding this report.

Name J. DOYLE CREWS

Telephone number (386) 758-1083

I do solemnly swear that the information reportedherein is a true, correct and complete report of all revenues andexpenditures of my office for the year ending September 30, 2008.

S::::::::-l~ C=2~\ S~ature

Office of PROPERTY APPRAISER

COLUMBIA COUNTY

STATE OF FLORIDACOUNTY OF COLUMBIA

~4bM~kothiS6tb day orO.tober, 2008 by

Signature ofNotary Public - State ofFlorida

KYLIE D MARKHAM

Print, Type, or Stamp Commissioned Name ofNotary Public

Personally Known l OR Produced Identification

Type of Identification Produced

#y '~c, Notary Public Stale of FloridaR~ '10-. Kylie 0 Markham. .'" ,; My Sornmission 00647776• ..,. Of f'O'l; Expires 03/06/201 1

FUND GROUPREVENUES AND EXPENDITURES/EXPENSES

REPORTING ENTITY: COLUMBIA COUNTY PROPERTY APPRAISER

REPORTING FUND GROUP ~51=3:....-... ____=.

REVENUES AND OTHER CREDITS(311.00 THROUGH 390.000)

ACCOUNT NO. DESCRIPTION AMOUNT

341.56

341.562

BOARD OF COUNTY COMMISSIONERS

LAKE SHORE HOSPITAL AUTHORITY

$1,026,606.18

$ 133,245.94

341.563

341.564

COLUMBIA COUNTY INDUSTRIAL DEVELOPMENT $8,095.64

SUWANNE RIVER WATER MANAGEMENT DIST. $29,101.47

EARNED FEES, INTEREST, COPIES AND MAPS $9,085.87

FUND GROUP REVENUES AND EXPENDITURES/EXPENSES

REPORTING ENTITY: PROPERTY APPRAISER IDNUMBER _

REPORTING FUND GROUP: ~ _

REVENUES AND OTHER CREDITS(511.000 THROUGH 592.000)

ACCOUNT # DESCRIPTION AMOUNT

513.11513.12513.13513.14513.15513.21513.22513.22513.23513.31513.31513.31513.32513.34513.34513.40513.41513.42513.44513.45513.46513.46513.46513.46513.47513.49513.51513.51513.52513.54513.54513.55513.60

OFFICIAL SALARYREGULAR SALARIESTEMPORARY SALARIESOVERTIMESPECIAL PAYFICA TAXESOFFICIAL RETIREMENTEMPLOYEES RETIREMENTLIFE AND HEALTH INSURANCEEDP SERVICES CONTRACTAPPRAISAL SERVICESLEGAL SERVICESACCOUNTING AND AUDITINGOTHER CONTRACTURALOTHER CONTRACTURAL-MAPPINGTRAVELCOMMUNICATIONSPOSTAGERENTALS AND LEASESINSURANCEREPAIRS AND MAINTENANCE OFFICE SPACEREPAIRS AND MAINTENANCE OFFICE EQUIPMENTREPAIRS AND MAINTENANCE - VEHICLEREPAIRS AND MAINENANCE - EDPPRINTINGLEGAL ADSOFFICE SUPPLY - MAPPINGOFFICE SUPPLE - EDPOFFICE SUPPLY - GENERALEDUCATIONDUESSUBSCRIPTIONSCAPITAL OUTLAY

105,251.04618,321.61

2,135.003,173.39

64,816.3959,057.2917,397.9669,514.6689,973.4129,200.04

0.007,489.32

811.2612,000.005,214.725,490.455,939.99

10,793.318,905.80

101.001,601.315,314.00

11,079.1911,846.452,771.301,133.842,634.483,475.963,326.922,920.004,996.30

842.6629,520.18

TOTAL EXPENDITURES AND OTHER DEBITS

EXCESS OF REVENUES OVER (UNDER EXPENDITURES)FUND BALANCE, BEGINNING OF YEARFUND BALANCE, END OF YEAR

1,197,049.23

REPORTING ENTITY COLUMBIA COUNTY PROPERTY APPRAISER 10 NUMBER _

COMBINED STATEMENT OF POSITIONALL FUND TYPES AND ACCOUNT GROUPS

REPORT AMOUNTS IN WHOLE DOLLARS ONLY

Governmental Proprietary Fiduciary General General TotalASSETS AND OTHER DEBITS Code fund types fund types fund types fixed assets long-term debt (memorandum only)

Cash lOX$42,673 XXXXXXXXX XXXXXXXXXXX

Taxes and assessments receivable (net) 11XXXXXXXXXX XXXXXXXXXXX

Accounts receivable (net) 115XXXXXXXXX XXXXXXXXXXX

Interfund receivables and advances 13XXXXXXXXXX XXXXXXXXXXX

Receivables from other governments 133XXXXXXXXX XXXXXXXXXXX

Other receivables (net) 12XXXXXXXXXX XXXXXXXXXXX

Inventories 14XXXXXXXXXX XXXXXXXXXXX

Investments (net) 151XXXXXXXXX XXXXXXXXXXX

Prepaid Items 155XXXXXXXXX XXXXXXXXXXX

Other assets 156XXXXXXXXX XXXXXXXXXXX

Fixed Assets 16XXXXXXXXXXX XXXXXXXXXXX

Amount available in debt service 180XXXXXXXXXX XXXXXXXXXX XXXXXXXX XXXXXXXXX

Amount to be provided 181XXXXXXXXXX XXXXXXXXXX XXXXXXXX XXXXXXXXX

TOTAL ASSETS AND OTHER DEBTS $42,673 $42,673(CONTINUED)FORM DBF-AA-402(Rev.6/7/94)



Governmental Proprietary Fiduciary General General Total

LIABILITIES Code fund types fund types fund types fixed assets long-term debt (memorandum only)

Accounts payable 2XXXXXXXXXXX XXXXXXXXXXX

Interfund payables 20XXXXXXXXXX XXXXXXXXXXX

Payables to other governments 208$42,673 XXXXXXXXX

Other liabilities 23XXXXXXXXXX

Deposits 220XXXXXXXXX XXXXXXXXXXX

Obligation under reverse repurchase agreements 223XXXXXXXXX XXXXXXXXXXX

Deferred revenue 223XXXXXXXXX XXXXXXXXXXX

Debt service payable 22X XXXXXXXXXCompensated absences 21X XXXXXXXXX

TOTAL LIABILITIES $421673 $421673

12:57 PM

10/06/08

Cash Basis

COLUMBIA COUNTY PROPERTY APPRAISERBalance Sheet

As of September 30, 2008

Sep 30, 08

ASSETSCurrent Assets

Checking/SavingsCCB-MMACCB-OPER

Total Checking/Savings

Other Current AssetsCobra Serve

Total Other Current Assets

Total Current Assets

TOTAL ASSETS

LIABILITIES & EQUITYEquity

Net Income

Total Equity

TOTAL LIABILITIES & EQUITY

27,646.1714,788.97

42,435.14

237.50

237.50

42,672.64

42,672.64

42,672.64

42,672.64

42,672.64

Page 1

12:58 PM

10/06/08

Cash Basis

COLUMBIA COUNTY PROPERTY APPRAISERProfit & Loss

October 2007 through September 2008

Oct '07 • Sep 08

Ordinary Income/ExpenseIncome

FEESBCCCCIDALSHSRWMD

Total FEES

INTERESTOTHER INCOME

EDPINCOMEMAPSR P FEES

Total OTHER INCOME

Total Income

ExpenseCAP OUTLAY

EDP EQUIPMENTOFFICE FURNITUREVEHICLE

Total CAP OUTLAY

OPERATING EXPACCOUNTINGCOMMUNICATIONSDUESEDP CONTRACTEDUCATIONINSURANCELEASE & RENTALLE:GAL & ACCTG.LEGAL ADSMAPPING SERVICESOFFICE SUPPLIES

OFF SUPP-EDPOFF SUPP-GENOFF SUPP-MAP

Total OFFICE SUPPLIES

OTHER CONTRACTUAL SVCS.POSTAGEPRINTINGREPAIR & MAINTENANCE

OFFICE SPACEREP&MTCE-EDPREP&MTCE-oFF EQREP&MTCE-VEH

Total REPAIR & MAINTENANCE

SUBSCRIPTIONSTRAVEL

Total OPERATING EXP

PAYROLLCompFICAComp InsuranceCompMCARECompRETComp RET-OFFGROSS

OVERTIMEPROP APPRREGULAR

1,055,411.008,323.00

136,984.0029,918.00

1,230,636.00

4,733.37

3,090.00941.00321.50

4,352.50

1,239,721.87

5,848.002,171.10

21,501.08

29,520.18

811.265,939.994,996.30

29,200.042,920.00

101.008,905.807,489.321,133.845,214.72

3,475.963,326.922,634.48

9,437.36

12,000.0010,793.312,771.30

1,601.3111,846.455,314.00

11,079.19

29,840.95

842.665,490.45

137,888.30

47,788.0489,973.4111,269.2569,514.6617,397.96

3,173.39105,251.04602,300.02

Page 1

12:58 PM

10/06/08

Cash Basis

COLUMBIA COUNTY PROPERTY APPRAISERPro'fit & Loss

October 2007 through September 2008

Oct '07 - Sep 08

SPECIAL PAYTEMPORARY

Total GROSS

Total PAYROLL

Payroll Expenses

Total Expense

Net Ordinary Income

Other Income/ExpenseOther Income

Reimbursement

Total Other Income

Net Other Income

Net Income

44,021.592,135.00

756,881.04

992,824.36

36,816.39

1,197,049.23

42,672.64

0.00

0.00

0.00

42,672.64

Page 2

2007/2008 BUDGET

ACCOUNT BUDGET SPENT REMAIN EST.EXP LEFTOVERSALARY PA 105,252.00 105,251.04 0.96 0.96SALARY OTHER 689,721.00 683,138.00 6,583.00 0.00 6,583.00SALARYOT 3,365.00 3,173.39 191.61 0.00 191.61SALARY SPEC 0.00 0.00 0.00 0.00 0.00SALARY TEMP 2,135.00 2,135.00 0.00 0.00 0.00SALARY PERM-PART TIME 0.00 0.00 0.00 0.00 0,00FICA/MCARE 63,838.00 59,057.29 4,780.71 - 0.00 4,7~0.71- --

RET OFF 17,872·90 17,397.96 474.04 0.00 474.04RET OTHERS 70,758.00 69,514.66 1,243.34 0.00 1,243.34LIFE & HEALTH INSURANCE 96,061.00 89,973.41 6,087.59 0.00 6,087.59

PERS SERV SUB TOTAL 1,049,002.00 1,029,640.75 19,361.2~ 0.00 19,361.25

EDP CONT 29,300.00 29,200.04 99.96 0.00 99.96ACCOUNTING 1,000.00 811.26 188.74 - 0.00 188.74OTHER PROF SERV 0.00 0.00 0.00 0.00 0.00OTHERCONT 12,009·00 12,000.00 0.00

,- -0.00 0.00

OTHER MAP 6,305.09 5,214.72 1,090.28 0.00 1,090.28- - -

LEGAL 7,500.00 7,489.32 10.68 0.00 10.68TRAVEL 5,50Q.00 5,490.45 9.55 _ 0.00 9.55--

COMMUNICATIONS 6,700.00 5,939.99 760.01 0.00 760.01POSTAGE 10,847.00 10,793.31 53.69 0.00 53.69LEASEIRENTAL 9,100.00 8,905.80 194.20 0.00 194.20INSURANCE 110.00 101.00 9.00

-0.00 9.00

RM/OFF EQIP 5,500.00 5,314.00 186.00 0.00 186.00RMNEH 12,000.00 11,079.19 920.81 ,- 0.00 920.81RM/OFFICE SPACE 1,610.00 1,601.31 -a.69 0.00 8.69RM/EDP 13,750.00 11,846.45 1,903.55 0.00 1,903.55PRINTING 3,200.00 2,771.30 428.70 0.00 428.70LEGAL ADS 1,809·00 1,133.84 666.16 0.00 666.16OIS GENERAL 3,500.00 3,326.92 173.08 0.00 173.08OIS MAPPING 3,800.00 2,634.48 1,165.52 0.00 1,165.52O/S EDP 3,800.00 3,475.96 324.04 0.00 324.04DUES 5,680.00 4,996.30 683.70 0.00 683.70EDUCATION 2,950.00 2,920.00 30.00 0.00 30.00SUBSCRIPTIONS 900.00 842.66 57.34 0.00 57.34

OPERATING EXP SUB TOTAL 146,852.00 137,888.30 8,963.70 0.00 8,963.70

137,888.30

CAP OUTLAY EDP FURN 30,282.00 29,520.18 761.82 761.82CONTINGENCY 2,000.00 0.00 0.00 0.00 2,000.00SPECIAL CONTINGENCY 2,500.00 2,500.00

GRAND TOTAL 1,230,636.00 1,197,049.23 29,029.43 0.00 33,586.770.00 a0.00 0.00

EDP INCOME 3,090.00 0.00 3,090.00 0.00 3,090.00MAPPING INCOME 941.00 0.00 941.00 0.00 941.00RP FEES 321.50 a 321.5 a 321.5SUB-TOTAL 4,352.50INTEREST 4,733.37 0.00 0.00 0.00 4,733.37

GRAND TOTAL 42,672.64I

GIS MAPPING GRANT 0.00 a 0.001 a 0.00

Liz ~ HorneSUPERVISOR OF ELECTIONS, COLUMBIA COUNTY

October 30, 2008

Board of County CommissionersColumbia CountyP.O. Drawer 1529Lake City, Fl. 32055

,

Re: End of Budget Yr. 2007-08

Dear Board:

Enclosed you find the forms necessary for my office to comply with section 218.36,Florida Statutes. I have included forms DBF-AA-402, DBF-AA-403, Statement ofRevenue, Expenditures and changes in Fund Balance Budget and Actual. Theseforms include both the Ejections and the Supervisor of Elections Account.

I am enclosing a check to the Board of County Commissioners from the Supervisor ofElections for the amount due to the County Commissioners. This check #4422 is inthe amount of $3,871.40 (Three Thousand Eight Hundred Seventy One Dollars and40 Cents).

I am requesting that these funds be returned to # 181 Supervisor of Elections Account,to help cover the expense of printing ballots.

Thank you for your help.

Sincerely,'. ,.~ ;,r j;' - ) -;;--1/ C' I, t: '~~ ! Ij_.__''

,C/c ¥LI.C!/L- 1'-.I

Elizabeth P. HorneEPH/jl

Office (386) 758-1026 *: Fax (386) 755-7233971 W. Duval Street, uite 102 * Lake City, Florida 32055-3734www.votecolumbia.com * Email: [email protected]

patrick_weaver

Typewritten Text

#46

STATE OF FLORIDA CONSTITUTIONAL OFFICE:RS FINANCIAL REPORT FOR

Name of governmental unit:Colmrtbi? Ccmnty Supervisor of

Address:971 W. Duval Street, Suite 102

L~ke City, FL 32055

CERTIFICATION

I do solemnly swear that the information reportedherein is a true, correct and complete report of all revenues andexpenditures of my office for the year ending September 30,20 08 .

City and zip code: _

Name of chief financial officer: ------------

Title of chief financial officer:

Telephone number: (386) ~ ~ . _.. _

**********************************Person who may be contacted regarding this report.

Name: '·_..'.'·V' •.. ~" ••,~. _.':J' v.,

Telephone number: (3 f. 6 ) 758 --I 0 2 6

FORM DBF-AA-405

.'

12k __ c, r'-". '" j(7·P. I

~/~/a, &/ ~~/ 0~-(-..Y (Signature)

Office ofSupeJ. \' i f,;cr of Flec~'j C'?'~'

Col1,lp"bi c!. CountySTATE OF FLORIDACOUNTY OF _Sworn to and subscribed before me this day of

,20__, by _--------

Signature ofNotary Public - State ofFlorida

(Print, Type, or Stamp Commissioned Name ofNotary Public)Personally Known or Produced Identification _

Type of Identification Produced: _

- •.•_-- -- _.---._~ -- ~. - •.---~- J.'2.f'lnc:;REPORTING ENTITY Columbia County Supprvi~or ofFlpl'tioml Tn NTTMRF.R----:lJ.:-e.,.-Yu-Y-u-+..-----


REPORT AMOUNTS IN WHOLE DOLLARS ONLYGovernmental Proprietary Fiduciary General General Total

.fund types fund types fund types Fixed long-term (memorandum

assets debt Only)ASSETS And OTHER DEBITS Code 21,865.15Cash lOX xxxxxx XXXXXX

Taxes and assessments receivable (net)llX XXXXXX XXXXXX

Accounts receivable (net) 115 XXXXXX XXXXXX

Interfund receivables and advances l3X XXXXXX XKX..tXXXReceivables from other governments 133 XXXXXX XXXXXXOther receivables (net) 12X XXXXXX XXXXXXInventories 14X XXXXXX ~'X

Investments (net) 151 XXXXXX XXXXXXPrepaid items 155 XXXXXX XXXXXX

Other assets 156 XXXXXX XXXXXXFixed assets 16X XXXXXX XXXXXXAmount available in debt service 180 XXXXXX XXXXXX XXXXXX . XXXXXX

Amount to be provided 181 XXXXXX XXXXXX XXXXXX XXXXXX

TOTAL ASSETS AND OTHER DEBITS21,865.15

(CONTINUED)

FORM DBF-AA-402

_ 12005REPORTING ENTITY Columbia County Supervisor of Elections ID NlJMBRR--_""""-=:.~~----



Governmental Proprietary Fiduciary General General Totalfund types fund types fund types fixed long-tenn (memorandum

assets debt Only)LIABILITIES Code

Accounts payable 2XX xxxx:xx xxxx:xxInterfund payables 20X xxxx:xx xxxx:xxPayables to other governments 208 xxxx:xx

':<A71 LinOther liabilities 23X xxxx:xxDeposits 220 xxxx:xx XXXXXXObligations under reverse repurchase xxxx:xx xxxx:xxagreements 222Deferred revenue 223 xxxx:xx xx,'XXXX

17 gg':l 7SBonded debt payable 25X xxxx:xxOther debt payable 22X xxxx:xxCompensated absences 21X xxxx:xxTOTAL LIABILITIES

21,865.15 I

NOTE: Bonded debt payable should reflect the amount reported on the Schedule of Bonded Indebtedness.

(CONTINUED)

.. -___ __ -- _. - - -- -- - 12005REPORTING ENTITY Columbia County Supervi!lnr nfF.lprt1nm Tn NTTMRF-R----=-=-~:....-_---

COMBINED STATEMENT OF })OSITIONALL FUND TYPES AND ACCOUNT GROUPS


Governmental Proprietary Fiduciary General General Total !

fund types fund types fund types fixed long-term (memorandumassets debt Only)

EQUITY And Other CREDITS Code

Fund balance - reserved 24X XXXXXX XXXXXX xxxxx.xFund balance - unreserved 271 XXXXXX XXXXXX XXXX-XX

Contributed capital 250 XXXXXX XXXXXX xxxxx.xRetained earnings - reserved 248 XXXXXX XXXXXX XXXXXX xxxxx.xRetained earnings - unreserved 272 XXXXXX XXXXXX XXXXXX xxxxx..,'X

Investment in general fixed assets 280 XXXXXX XXXXXX XXXXXX XX.L~XX

TOTAL EQUITY xx..'XXXXTOTAL LIABILITIES, EQUITY ANDOTHER CREDITS 21,865.15

:--UND GROUPREVENUES AND EXPENDITURESIEXPENSF:S

REPORTING ENTITY: Columbia County Supervisor of Elections ID NUMBER: 12005

REPORTING FUND GROUP: G_e_n_e_r_a_l_l_o_p_e_ra_t_in_g _

REVENUES AND OTHER CREDITS(311.000 THROUGH 390.000) Whole Dollars Only

Account No.

341 - 900--- ---361 - 000

DescriptionBudgeted-Board of County Co~missioners

Voter Information

Interest

Candidate Fees

St.r3t.F' Grant Voter Rdllcat;on

State Grant-Poll Worker TrainingState Reimbursement-Special ElectionDeferred Revenue (2006-2007)

Amount608,588.04

2,691.05

86.11

1,203.57

8,661.~O

8,661.2928,346.3712,781.49

,......." ... ,......, T:"\~ T~1tI.TTTT:'1C'" • 1II..T~ "......""y .... "T':"t.....,. ,...,-r-...--,~ ... ,....,r-...II. '-' Jl ~"--' ~ V c-.l-' U £JL) '""1'1 J..JI '\J .l rJ. CJ l'\. L l'- C_l.JI J. I ,...,

'-hlni;p'":)tp> ti,~C' ,.....':)rrr.> ;t: ,.,~ri,+;rH'.."..·')i j~ a.t"" r)"'O ?"'\Or.lo~orl....- -,.J...... '- ...~'-....., ...~- ... -.I 1-- ..··:::-- ...... ...... _ ........ \" .... -...IJ,. .... -...... .. " ..; .......... 'v 1.. ... "' ........................

" . . "I, <..:\.)1 ! ll!l LIeu,I

. ~ P"'.,' .' / I\l!!''. - ... -- ......... , ..... ,

671,019.22


REPORTING ENTITY: Columbia County Supervisor of Elections ID NUMBER: 12005

General/OperatingREPORTING FUND GROUP:-->..>.=J..J,..I;;:..,L....Q,...J.-I-'-'-:t-'..........~-4.-+I.Y----------

EXPENDITURES AND OTHER DEBITS(511 THROUGH 592) Whole Dollars Only

Account No. Object Description

319_ l.L Elected519 12 Personal Services-Supv of Elections--- --519 30 Operating Expense-Supv of Elections

Amount88,026.90

239,415.23

10,361.15

519519

1330

Personal Services-ElectionsOperating Expense-Elections

152,351.68142,698.13

Voter Education & TrainingPoll Worker Training

11,519.724,781.26

Deferred Revenue 17,993.75

586 91 Return to Board of County Commissioners 3,871.40,

TOTAL EXPENDITURES AND OTHER DEBITSDuplicate this page if additional lines are needed.

671,019.22

FORM DBF-AA-403(Rev. 6/7/94) 2

442263-8448/263\

BRANCH 099

Bill Gootee, SheriffColumbia County

October 31,2008

Honorable Dewey WeaverBoard of County CommissionersP.O. Drawer 1529Lake City, FL 32056-1529

Dear Mr. Weaver,

fP)~@mRw~~ril~L&';J iJ

OCT 3 f 2008Board of County Commissioners. Columbia Count'!

You will find attached the Constitutional Officers Financial Report for Fiscal Year 20072008, for the Office of the Sheriff. We are returning a check in the amount of $ 504,336.68 tothe Board of County Commissioners which represents our year end close out, as well as, interestearnings and miscellaneous revenues collected as follows:

$ 328,762.61 Unspent Budgetary Funds FY07-08$ 108,718.05 Unspent FEMA reimbursement ('07 Bugaboo Fires)$ 20,538.16 Miscellaneous revenues collected$ 46,317.86 Interest earnings

$504,336.68 Total Year end close out

First, I want to commend the staff and employees of the Sheriff's Office for their hard work anddedication in monitoring their budgets and wise spending in order to substantiate such a savingsto the citizens ofthis county.

Secondly, we are asking for your full consideration in returning a portion of these unspentbudgetary funds in the amount of $240,000.00 as our FY 08-09 Budget Amendment #1. As youare aware, we did not receive our FEMA reimbursement until approximately 30 days prior to theclose of our fiscal year. Unlike the County budget, we are not afforded the privilege of placingthose funds into a reserve account, and simply did not have ample time to make the contacts andobtain the best prices available to complete our projects. Therefore, with your approval, I amproposing to expend the $240,000.00 as follows:

(l) Install a heavy duty front end alignment machine at the mechanic shopwhich will bring our mechanic shop to full service, estimated at approximately$18,000.00.

4917 US 90 EastLake City, Florida 32055

386.752.9212wwwcolumbiasheriff.com

patrick_weaver

Typewritten Text

#47

10/31/08FY07-08 Year End close outpage 2

(2) Purchase licenses, antennas, laptops and air cards (mobile internet) toengage each emergency vehicle for mobile data. This will enable the deputiesto receive via computer dispatched calls for service, drivers license and taginquiries without use of dispatch, estimated at approximately $87,000.

(3)Enhance/replace and rotate our existing fleet with five additionalfully equipped vehicles, estimated at approximately $135,000.00.

This still leaves a balance of $264,336.68 of our unspent budget which could be used towardsthe enhancement of communications at the 911 center, which would definitely benefit thecitizens of this community.

I feel like this is a very workable option for all of us, therefore, your full consideration to thisrequest will be greatly appreciated!

Af;)-P'/~~~~~~otee

Sheriff, Columbia County

COLUMBIA COUNTYSHERIFF'S OFFICE

BUDGET ACCOUNT AMENDMENTFY: 2007-2008 No.8

DATE REQUESTED09-30-08

TO: COLUMBIA COUNTY BOARD OFCOUNTY COMMISSIONERS

BUDGET W/AMENDMENTREQUESTED

AMENDMENTSREQUESTED

I HEREBY REQUEST APPROVAL FOR A BUDGETAMENDMENT OF $ AS SET FORTH BELOW:

ORIGINAL BUDGET ORLAST AMENDMENTBUDGET ACCOUNTS

NOTE: YEAR END CLOSE OUT

LAW ENFORCEMENT:

PERSONAL SERVICES $5,116,768.49 I ($60,202.00) I $5,056,566.49

OPERATING EXPENSES $1,215,495.81 I $5,676.30 I $1,221,172.11

CAPITAL OUTLAY $260,047.85 I $41,925.00 I $301,972.85

CONTINGENCY $10,000.00 I $0.00 I $10,000.00

SUBTOTAL $6,602,312.15 I ($12,600.70) I $6,589,711.45

COMMUNICATIONS/911 :

PERSONAL SERVICES $913,313.00 I ($15,188.53) I $898,124.47

OPERATING EXPENSES $187,075.00 I ($58,869.29) I $128,205.71

CAPITAL OUTLAY $0.00 I $4,236.00 $4,236.00

SUBTOTAL $1,100,388.00 I ($69,821.82) I $1,030,566.18

JUDICIAL:


OPERATING EXPENSES $186,904.00 I $14,885.63 I $201,789.63

CAP/TAL OUTLAY $0.00 I $2,290.64 I $2,290.64

SUBTOTAL $1,342,118.00 I ($93,641.44) I $1,248,476.56

CORRECTIONS:


OPERATING EXPENSES $758,049.85 I ($109,499.00) I $648,550.85

MEDICAL EXPENSES $430,159.00 I ($83,769.51) I $346,389.49

CAPITAL OUTLAY $30,000.00 I ($342.19) I $29,657.81

CONTINGENCY $10,000.00 I $0.00 I $10,000.00

SUBTOTAL $4,194,485.85 I ($261,416.70) I $3,933,069.15

TOTAL BUDGET: $13,239,304.00 I ($437,480.66) I $12,801,823.34========================= : ==================== : ==================== : ======================:

REPORTING ENTITY: Columbia County Sheriffs Office FY07108


Report Amounts in Whole Dollars Only

ASSETS AND OTHER DEBTS

Cash

Taxes and assessments receivable (net)

Accounts receivable (Net)

Other receivables (net)

Receivables from other governments

Interfund receivables and advances

Inventories

Investments (net)

Prepaid items

Other assets

Fixed assets

Amount available in debt service

Amount to be provided

TOTAL ASSETS AND OTHER DEBTS

(Continued)

Form DBF-AA-402

Code

10X

11X

115

12X

133

13X

14X

151

155

156

16X

180

181

Governmentalfund types

$709,067

$8,243

$0

$62,632

XXXXXX

XXXXXX

XXXXXX

$779,942

Proprietaryfund types

XXXXXX

XXXXXX

Fiduciaryfund types

XXXXXX

XXXXXX

GeneralFixedAssets

XXXXXX

XXXXXX

XXXXXX

XXXXXX

XXXXXX

XXXXXX

XXXXXX

XXXXXX

XXXXXX

XXXXXX

$5,285,493

XXXXXX

XXXXXX

$5,285,493

GeneralLong-Term

Debt

XXXXXX

XXXXXX

XXXXXX

XXXXXX

XXXXXX

XXXXXX

XXXXXX

XXXXXX

XXXXXX

XXXXXX

XXXXXX

$1,146,319

$1,146,319

Total(memorandum

only)

$709,067

$8,243

$0

$62,632

$5,285,493

$1,146,319

$7,211,754

-1-

REPORTING ENTITY: Columbia County Sheriff's Office FY07/08



LIABILITIES

Accounts payable

Interfund payables

Payables to other governments

Other Liabilities

Deposits

Obligations under reverse repurchaseagreements

Deferred revenue

Bonded debt payable

Other debt payable

Compensated Absences

TOTAL LIABILITIES

Code

2XX

20X

208

23X

220

222

223

25X

22X

21X


$275,605

$504,337

$779,942


Fiduciaryfund types

GeneralFixedAssets

XXXXXX

XXXXXX

XXXXXX

XXXXXX

XXXXXX

XXXXXX

XXXXXX

XXXXXX

XXXXXX

XXXXXX

GeneralLong-Term

Debt

XXXXXX

XXXXXX

XXXXXX

XXXXXX

XXXXXX

$1,146,319

$1,146,319

Total(memorandum

only)

$275,605

$504,337

$1,146,319

$1,926,261

Note. Bonded debt payable should reflect the amount reported on the Schedule of Bonded Indebtedness.

(Continued)

Form DBF-AA-402-2-




EQUITY AND OTHER CREDITS

Fund Balance - reserved

Fund Balance - unreserved

Contributed capital

Retained Earnings - reserved

Retained Earnings - unreserved

Investment in General Fixed Assets

TOTAL EQUITY

TOTAL L1ABILITES, EQUITYAND OTHER CREDITS

Form DBF-AA-402

Code

24X

271

250

248

272

280


XXXXXX

XXXXXX

XXXXXX

XXXXXX

$779,942


XXXXXX

XXXXXX

XXXXXX

Fiduciaryfund types

XXXXXX·

XXXXXX

XXXXXX

GeneralFixedAssets

XXXXXX

XXXXXX

XXXXXX

XXXXXX

XXXXXX

$5,285,493

$5,285,493

$5,285,493

GeneralLong-Term

Debt

xxxXXX

xxxXXX

XXXXXX

XXXXXX

XXXXXX

XXXXXX

XXXXXX

$1,146,319

Total(memorandum

only)

$5,285,493

$5,285,493

$7,211,754

-3-

/I



REPORTING FUND GROUP: General Operating

REVENUES AND OTHER CREDITS(311.000 Through 390.000)

Whole Dollars Only

Account No.

338.000

369.000

369.000

Description

Shared Revenues

Special Detail Revenues

Grant Revenues

$

Amount

$12,582,503

$111,918

$281,994

$12,976,415TOTAL REVENUES AND OTHER CREDITS

Duplicate this page if additional lines are needed.(continued)

Form DBF-AA-403(Rev. 6/7194)


REPORTING ENTITY: Columbia County Sheriff's Office FY 07/08


EXPENDITURES AND OTHER DEBITS(511.000 Through 592)

Whole Dollars Only

Account No. Description Amount

521 10521 10521 10521 10521 10521 10521 10521 30521 30521 30521 30521 30521 30521 30521 30521 30521 30521 30521 30521 30521 30521 30521 30521 30521 30521 30521 30521 30521 30521 30521 30521 30

Executive SalariesRegular SalariesFICA TaxesMedicare TaxesRetirementLife & Health InsuranceUnemployment CompensationOther Professional SeNicesAccounting & AuditingOther ContractualK-9 CareInvestigative ExpenseTrainingTravel & Per DiemCommunication SeNicesPostageFuel, Lube & OilUtility SeNicesRentals/Lease - Office EquipmentRentals/Lease - VehiclesRentals/Lease - Other EquipmentInsuranceRepair/Maintenance - VehiclesRepair/Maintenance - RadiosRepair/Maintenance - OtherPublic EducatioinLegal AdvertisementsOther Current ChargesOffice SuppliesOperating SuppliesAmmunitionDues/Memberships

$

$115,217$5,055,453

$310,690$72,833

$904,021$645,927

$6,864$47,675

$1,301$33,932$10,068$25,300$10,985$22,441

$141,937$6,436

$463,335$6,540

$17,786$0

$10,284$280,328$103,184

$18,502$48,568

$1,863$462

$62,006$69,626

$138,733$13,436

$6,121

$8,651,853TOTAL EXPENDITURES AND OTHER DEBITS

Duplicate this page if additional lines are needed.(continued)

Form DBF-AA-403(Rev. 6/7/94)


REPORTING ENTITY: Columbia County Sheriffs Office FY 07/08


EXPENDITURES AND OTHER DEBITS(511.000 Through 592)

Whole Dollars Only

Account No.

521 30521 60521 60521 60523 10523 10523 10523 10523 10523 10523 30523 30523 30523 30523 30523 30523 30523 30523 30523 30523 30523 30523 30523 30523 30523 30523 30523 30523 30523 30523 30523 60523 60523 60

Description

Uniforms/MaintenanceOffice EquipmentVehiclesOther EquipmentRegular SalariesFICA TaxesMedicare TaxesRetirementLife & Health InsuranceUnemployment CompensationCare of Prisoners/HospitalMedical ServicesOther Professional ServicesTrainingTravel & Per DiemCommunication ServicesPostageFuel, Lube & OilUtility ServicesRentals/Lease - Office EquipmentRentals/Lease - Other EquipmentInsuranceRepair/Maintenance - VehiclesRepair/Maintenance - RadiosRepair/Maintenance - OtherOther Current ChargesOffice SuppliesOperating SuppliesAmmunitionJail FoodUniforms/MaintenanceOffice EquipmentVehiclesOther Equipment

$

Amount

$92,992$3,487

$158,369$146,645

$2,089,718$127,120

$27,129$351,685$301,444

$1,375$177,140

$75,859$93,380

$13$770

$30,459$1,500

$12,943$1,565$6,815

$0$70,157

$2,593$45

$11,888$2,003

$28,986$74,379$6,030

$388,483$9,933

$0$11,554$18,104

$4,324,562TOTAL EXPENDITURES AND OTHER DEBITS

Dup/icate this page if additiona//ines are needed.(continued)

Form DBF-AA-403(Rev. 6/7/94)

$ $12,976,415==================

~!'

.,~\O::o.o~~;;~:..:-~·~_~·ci:c--:~:;~k·~,=·,G ,: ..:,~-€_~~:,-:,:.,c.;__, =:...:..:~A·_~·~~'·": ':':~~0;:_' ·..''1...:.:'-'~~__:_:c:·:''=~!~::;' .••.:,;?::-:~ '~-':O:.~;.~o·;- .£..,"!:.';:~ ":-"'.I.

f];1

A COLUMBIA COUNTY SHERIFF'S OFFICE 1196 ;I:' 4917 E. US HWY90 ,:.,~' LAKE CITY, FL 32055 63-8448/2631 II:~fll BRANCH 005 ~~

~:! DATE 10/31/08 i~i,4 ~

~~ I~ b'l.J~OF Columbia County Board:~~":,unty Commissioners I $ 504,336.68 1"1

!. "'. • :1' "'," . ' DOLLARS fi1 i~n -, ,,-~. 0. . I~

~ ;~~~~ I.'J l'!I' ~-,,-;....,.- ID

(~ IFIRST FEDERAL ~</,r)?:"'r,<rf:p>~ L~·> ~J:i:~ SAVINGS BANK OF FLORIDA ",-;;.,..., / ./J ; j' li'\~ lake City, Florida 32055 ~_ !""'( :!/ I! l.~<", '. "'_' H~I FOR FYE 07/08 Close out refund _ _ _ .-~-~/ifl"''''': ,',j.':",,....... ~.:'" ,_. __ oM' r~;'! II I OOl.l.gI;1I1 1:2I;~l.a ...... aal: OOI.~27090;;I- i~1

~ I '~ ..=-><~-:. "'-~AA~~ --A,;;-~.;.~~~.~ ..2r.:~:;;;-~;-:-;.**~~=~_-~~;-;::.-::··S~~.:!:-~·~~=±"-~~-!.·':::::~=-_7-,- _':"'oC±.~:.. __"::±"'---j' _'_,,__ -:~~ _~_=_~J

Board of CountyCommissioners

MemoTo: Lisa Roberts

From: Michele Crummitt

cc: Debbie Paulson

Date: 11/3/2008

Re: Proposal to Change FTEs for Two Library Positions

Please place the attached proposal from Debbie Paulson, Library Director, on the agenda for theNovember 6th BCC meeting. Mrs. Paulson is proposing to increase the Program Specialist position to40 hours per week and to decrease one Library Assistant I position to 20 hours per week. This proposalhas been reviewed by the County Manager and the financial impact is minimal.

Thank you for your assistance.

patrick_weaver

Typewritten Text

#48

Columbia County Public Library308 NW Columbia Ave.

lake City, FL 32055

TO: Dale

'f'-..-1\YfROM: Debbie ./+;1SUBECT: Proposal to Change FTEs for Two library Positions

DATE: October 21, 2008

cc: Michele Crummitt, HR Director*******************************************************

ProposalTo increase Program Specialist position to 40 Hours per week anddecrease one Library Assistant I position to 20 Hours per week.

DescriptionThe Youth Services Department at the Columbia County Public

Library currently has a full-time Youth Services Coordinator, a .475FTEProgram Technician and a vacant .675FTE Program Specialist position(27 hours per week). Attendance at children's programs throughoutthe year is approximately 14,000. In <lddition to the many programsfor children of all ages that we provide in the three libraries, weprovide rotating collections and story times to area daycares, as wellas family literacy collaborations with the local schools during the year.The Increased demands from the Library's patrons to continue tocreate and provide the high caliber of programs to the various agegroups have severely hampered the Youth Services Department'sability to keep up and additional hours for the Program Specialistposition are needed. We need to offer children's programs in theevenings and on weekends when children of parents and caregiverswho work Juring the daytime can attend. We also need to increasechildren's programs at the Fort White Branch Library which we cannotdo at this time with the current number of hours for this position.

The one and only Library Assistant I position being considered forthis change has been vacant for one year while the incumbent was onan approved 12-month leave of absence without pay. She recentlyresigned her position on September 26, 2008. While this createdschedule issues and staff had to work short on occasion, we were ableto get the work done. Making this one position. 5FTE would give us theneeded public service desk coverage and provide the flexibility 'IVeneed for evening and '//eekend coverage.

Neither position description would change except for the number ofhours.

FinancialsBoth positions reside in 716. The goal is to be able to make the

changes without incurring any additional costs. Attached is aspreadsheet comparing the costs associated with the positions at theircurrent FTEs and the proposed FTEs. The difference between thecurrent and proposed is $990.12. So, it appears doable financially.

Please let me know if I can provide you with further informationand/or explanation. I appreciate your consideration of these changes.

Columbia County Public LibraryProposal to Increase Program Specialist to Full-time and Decrease One Library Assistant I to Part-time

ICURRENT ~ Program Specialist Library Assistant I27 hrs/week .675FTE 40 hrslweek 1FTE

$12.76 per hour $9.10 per hour

Salary $17,915.04 $18,928.00FRS $1,764.63 $1,864.41Soc Sec $1,370.50 $1,447.99Worker's Comp $111.07 $117.35Health Ins N/A $5,095.44

TOTAL $21,161.24 $27,453.19

IPROPOSED Program Specialist Library Assistant I40 hrs/week 1FTE 20 hrs/week .5FTE

Salary $26,540.80 $9,464.00FRS $2,61427 $932.20Soc Sec $2,030.37 $724.00Worker's Comp $164.55 $58.68Health Ins $5,095.44 N/A

TOTAL $36,445.43 $11,178.88

$48,614.43

$47,624.31

IDifference I $990.12

FRS - 9.85%Soc Sec - 7.65%WC - .0062%

The goal is to be able to make the changes in the two positions and not need to spendany additional funds. The difference between the Current and Proposed plan is $990.12,so it appears the proposal is financially viable.

LIBRARY PROGRAM SPECIALISTRegular, Part-time (Up to 27 hours per week)

:V1AJOR FUNCTION:

Professional Library 'Nork at entry level involving responsibility for planning and presentinglibrary programs and related activities, position reports to a supervising Librarian,performance of 'Nork is reviewed through conferences, reports 3nd observation of resultsobtained.

ESSENTIAL FUNCTiONS:

Plans, publicizes and presents programs inside the Library and at outreach locations such aschildcare centers, schools, nursing homes and other sites.Prepares developmentally appropriate programs to include readings, book talks, storytelling,puppetry, music and other elements as neededParticipates as a team member in overall planning and implementation of Library programsand servicesConducts Library tours and orientation sessions for class visits and other groupsProvides reader advisory services.Coordinates preparation and delivery of library materials to outreach locationsCreates and disseminates promotional material such as bibliographies, brochures, newsreleases and public service announcements for Library programs and events. Participates inplanning and policy developmentRecruits and trains volunteers and coordinates their work.

NON-ESSENTIAL FUNCTIONS:

Supervises paraprofessional and support staff assigned to program areaDevelops displaysRecommends materials for purchaseAssists in collection development and in cataloging library materialsAssists as needed in other areas of library science

~NORK ENVIRONMENT:

Indoor library :3etting with frequent trips to other locations within the community, involving thetransport of tTl8teriais

CUSTOMER SERVICE:

Represents the Library to the community, majority of work requires interaction with public of311 ages.\Norks with other departments and organizations in frequent contact with individuals inadministrative or executive positions as well as the f]eneral publicConsultation on problems requires jud(]ment and tact in presentation to obtain cooperation orJpproval of action to \":;,3 "aken.

PROGRAM SPECIALISTPAGE TWO OF TWO

TRAINING AND EXPERIENCE:

Minimum Experience: Graduation from a four-year college or university plus two years libraryexperience with emphasis in program development. A master's degree in library science orrelated field and/or experience in storytelling and program presentation highly desired. Acomparable amount of training, education or experience may be substituted for the 3boveminimum qualifications.

JOB SKILLS:

i\bility to develop and present effective programs for people of all ages and backgroundsAbility to speak publicly before small and large groupsj..\bility to plan and present programs both alone and in coordination with other personsKnowledge of library organization and operationsKnowledge of children's literatureAbility to work without close supervisionAbility to deal with diverse elements simultaneously,I\bility to deal effectively with Library users, co-workers and the general public Computerskills including data entry, work processing and desktop publishing.

ESSENTIAL PHYSICAL SKILLS/DEMANDS:

Acceptable eyesight (with or vvithout correction)Acceptable hearing (with or without correction)Ability to communicate both orally and in writingAbility to lift and carry up to 25 ibs/l,bility to use computers, video display terminals and related equipment\lValking, standing, bending, stoopingAbility to work on a ladder or step stoolAbility to drive library vehicle

PROFESSIONAL LICENSES:

Florida Driver's license obtained by date of employment

dOURS:

Up to 27 hours per week to include evenings and weekends

Pay Grade' 112EX8mpt Professional

U8RARY ASSISTANT I

V1AJOR FUNCTION:

This IS advanced clerical library work. An employee assigned to this classificationindependently performs moderately complex clerical t<:3sks in accordance with establishedprocedures. Employees assigned to this position may work in areas such as: publicservices, children's circulation, technical or other areas of the library. I.JVork is performedunder the supervision of a higher level Library Assistant, Ubrary Supervisor or BranchiVlanager on ail but routine tasks, and is reviewed through conferences and observation ofresults obtained. In a branch setting, this employee may function as a lead worker and beresponsible for opening and closing the branch library.

ESSENTIAL FUNCTIONS:

Performs circulation and other desk duties, including borrower registration, checking books inand out, collecting and recording fines and fees, and taking reserves and interlibrary loanrequestsExplains library procedures to the public and assists users in locating materials./\ssists in the search and recovery of library materials; conducts bibliographic searches.Shelves materials and reads shelves.Helps maintain order and decorum of library.Assists public in use of computersProvides limited reader and reference assistance service under the direction of a LibrarianPerforms filing and data entry, including updating computer recordsi\ssists with processing library materials for circulation, inclUding simple cataloging; routingmaterials and clearing book dropOperates and maintains equipment. assisting public In the use of equipment as needed.Answers teiephone and routes cails or assists as necessary wIth inquiries.

NON ESSENTIAL FUNCTIONS:

Assists with library programsPrepares correspondence, reports and other documents as requiredDelivers materials or equipment using library vehIcle or personal vehicle, if necessaryPrepares displaysOther duties as assigned

'NORK ENVIRO ~l lENT:

Office/library {anvironment but may include tr.::wel to day care centers, senior centers and()ther outreach locatIons to deliver materials or to 8ssist with programs.

LIBRARY ASSISTANT IPAGE TWO OF THREE

CUSTOMER SERVICE:

Frequent contacts with others beyond immediate associates including the general public,contacts generally of a routine nature


Minimum requirements: High school graduation or G. E D. and two years office or clericalwork preferably in a library setting or any equivalent combination of related training andexperience.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of the purpose and functions of a public libraryKnowledge of alphabetical, numerical and library filing systemsAbility to establish and maintain effective working relationships with co-workers andcustomersAbility to work without close supervisionAbility to make decisions within the framework of state policies and proceduresAbility to deal effectively with library customers in person and over the telephoneAbility to operate office machines such as cash register, computers, photocopiers,typewriters, calculators, telephones, fax, magnification equipment, audiovisual and otherequipment.Ability to follow oral and written instructions and to relay instructions or information to othersAbility to learn and apply departmental procedures in a short period of time!~.bifity to handle detatfs accuratelyAbility to type 35 correct words per minute, preferred

ESSENTIAL PHYSICAL SKILLS & DEMANDS:

r~bility to communicate orally and in writingAbility to push and/or pull fully loaded hand carts;3bllity to load and unload materials fromcarts and vehicles.Extended sitting, standing, walking, bending, reaching, crawling, stooping, and kneelingAbility to frequently lift, reach and bend to locate and remove or reshelve materials.A.cceptable eyesight and hearing (with or without correction)Occasional 'Nark from a ladder or other elevated surface.

UBRARY ASSISTANT IPAGE THREE OF THREE

PROFESSIONAL liCENSES:

Valid Florida driver's license, preferred but not required.

HOURS:

Up to forty (40) hours per ',\leek, including some nights and ·Neekend hours

Pay Grade: 0,105!'.Ion-ExemptBCC APPROVED: 2/17/94; Revised 2/17/00; Revised 7/06/06; Revised 08102/2006

liBRARY PROGRAM SPECIALIST~-egu!af,---P--aJt-t-im~fUp-t()-~7--hmif:s-peF- week~

MAJOR FUNCTiON:

Professional Library work at entry level involving responsibility for planning and presentingiibrary programs and (elated .3ctivities, position reports to a supervising Librarian,performance of 'Nork is reviewed through conferences, reports and observation of resultsobtained.


Plans, publicizes and presents proqrams inside the Library and at outreach locations such aschildcare centers, schools, nursing homes and other sites.Prepares developmentally appropriate programs to include readings, book talks, storytelling,puppetry, music and other elements as neededParticipates as a team member in overall planning and implementation of Library programsand servicesConducts Library tours and orientation sessions for class visits and other groupsProvides reader advisory services.Coordinates preparation and delivery of library materials to outreach locationsCreates and disseminates promotional material such as bibliographies, brochures, newsreleases and public service announcements for Library programs and events. Participates inplanning and policy developmentRecruits and trains volunteers and coordinates their 'Nork.

NON-ESSENTIAL FUNCTIONS:

Supervises paraprofessional and support staff assigned to program areaDevelops displaysRecommends materials for purchaseAssists in collection development and in cataloging library materials,L\,ssists as needed in other areas of library science

VVORK ENVIRONMENT:

Indoor library setting with frequent trips to other iocations within the community, involving thetransport of materials

CUSTOMER SERVICE:

R _presents the Library to the community, majority of "'.vork rer.jlJires interaction with public ofall ages.\Norks with other df?partments and organizations in frequent contact with individuals in8dministrative or eX2cutive posItions as 'Nell 3S the g2neral publicConsultation on problBms requires judgment and tact in prasentation to obtain cooperation or·~pprov.31 of action to be taken.

PROGRAM SPECIALIST? AG E TWO OF rNO


Minimum Experience: Graduation from a four-year college or university plus t",vo years libraryexperience with emphasis in program development. /\ master's degree in library science orrelated field and/or experience in storytelling and program presentation highly desired. Acomparable amount of training, education or experience may be substituted for the aboveminimum qualifications.

JOB SKILLS:

.<\bility to develop and present effective programs for people of all ages and backgroundsAbility to speak pUblicly before small and large groupsAbility to plan and present programs both alone and in coordination vIJith other personsKnowledge of library organization and operationsKnowledge of children's literature,t..bility to work without close supervisionAbility to deal with diverse elements simultaneouslyAbility to deal effectively with Library users, co-workers and the general public Computerskills including data entry, work processing and desktop publishing.

ESSENTIAL PHYSICAL SKILLS/DEMANDS:

Acceptable eyesight (with or without correction)Acceptable hearing (with or without correction)f\bility to communicate both orally and in writing:\biiity to iift and carry up to 25 IbsAbility to use computers, video display terminals and related equipmentVValking, standing, bending, stoopingAbility to work on a ladder or step stool,'\bility to drive library vehIcle


f=lorida Driver's license obtained by date of employment

[lOURS:

Up--to-2+ 40 hours per 'Neek to include evenings and week(~nds

Pay Grade: 112Exempt Professional

MAJOR FUNCTION:

LlBRARY ASSISTANT IRegular. Part-time (Up to 70 hours per week)

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fhis IS advanced clerical library work. An employee assigned to this classificationindependently performs moderately complex clerical tasks in accordance with establishedprocedures. Employees assigned to this position may 'Nark in areas such as: publicserVices, children's circulation, technical or other areas of the library. 'Nark is performedunder the supervision of a higher level Library Assistant, Library Supervisor or Branchi'vianager on all but routine tasks, and is reviewed through conferences and observation ofresults obtained. In a branch setting, this employee may function as a lead worker and beresponsible for opening and closing the branch library.


Performs circulation and other desk duties, including borrower registration, checking books inand out, collecting and recording fines and fees, and taking reserves and interlibrary loanrequestsExplains library procedures to the public and assists users in locating materials.Assists in the search and recovery of library materials; conducts bibliographic searches.Shelves materials and reads shelves.Helps maintain order and decorum of library.Assists public in use of computersProvides limited reader and reference assistance service under the direction of a LibrarianPerforms filing and data entry, including updating computer recordsAssists with processing library materials for circulation, including simple cataloging; routingmaterials and clearing book dropOperates and maintains equipment, assisting public in the use of equipment as needed.,1\nswers telephone and routes calls or assists as necessary with inquiries.

NON ESSENTIAL FUNCTIONS:

Assists with library programsPrepares correspondence, reports and other documents as requiredDelivers materials or equipment using library vehicle or personal vehicle, if necessaryPrepares displaysOther duties as assigned

~NORK ENVIRONMENT:

Office/library environment but may include travel to day care centers, senior centers andother outreach locations to deliver materials or to assist 'Nith programs.

LIBRARY ASSISTANT IPAGE TWO OF THREE

CUSTOMER SERVICE:

Frequent contacts with others beyond immediate associates including the general public,contacts generally of a routine nature


Minimum requirements: High school graduation or G.E.D. and two years office or clericalwork preferably in a library setting or any equivalent combination of related training andexpenence.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of the purpose and functions of a public libraryKnowledge of alphabetical, numerical and library filing systemsAbility to establish and maintain effective working relationships with co-workers andcustomersAbility to work without close supervisionAbility to make decisions within the framework of state policies and proceduresAbility to deal effectively with library customers in person and over the telephoneAbility to operate office machines such as cash register, computers, photocopiers,typewriters, calculators, telephones, fax, magnification equipment, audiovisual and otherequipment.Ability to follow oral and written instructions and to relay instructions or information to othersAbility to learn and apply departmental procedures in a short period of timeAbiiity to handle details accuratelyAbility to type 35 correct words per minute, preferred

ESSENTIAL PHYSICAL SKilLS & DEMANDS:

Ability to communicate orally and in writingAbility to push and/or pull fully loaded hand carts; abJlity to load and unload materials fromcarts and vehicles.Extended sitting, standing, walking, bending, reaching, crawling, stooping, and kneelingAbility to frequently lift, (each and bend to locate and remove or reshelve materials.i\cceptable eyesight and hearing (with or without correction)Occasional work from a ladder or other elevated surface.

LIBRARY ASSISTANT IPAGE THREE OF THREE


Valid Florida driver's license, preferred but !lot required.

HOURS:

Up to fGrty-f4Gj t'vventy (20) hours per week, including some nights and weekend hours

Pay Grade: 105Non-ExemptBee APPROVED: 2/17/94; Revised 2/17/00; Revised 7/06/06; Revised 08/0212006

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",-t· '--~COLUMBIA COUNTY

911 ADDRESSING / GIS DEPARTMENTP O. Box 1787, Lake City, FL 32056-1787

Telephone: (386) 758-1125 * Fax: (386) 758-1365 * Email: [email protected]

To: Dale Williams, County Manager

Fr: John Gross, 911 Addressing / GIS Departmer1~

Dt: October 23,2008

Re: Re-Naming of Roadways located in Wilson Springs Community Forwarded for Boardof County Commissioners Approval.

The attached printout has been submitted for Approval by the Board of CountyCommissioners. The printout contains roadways in the Wilson Springs Community thatwere changed due to division of property and change in location of easements. We havebeen working with Mr. Wilson (property owner) in updating our records and having theroadways named and/or relocated to where they now exist.

The requested road name changes will affect the addresses of 17 residents in this area. Oncethe addresses are changed (pending approval) the residents will have a year to switch to theirupdated addresses. Enclosed with this letter is an updated map of the area.

Please contact the 9-1-1 Addressing / GIS Department, if you have any questions aboutthis action.

A copy of this printout was provided to the respective District Commissioner under aseparate memorandum for their comment or other recommended action.

We request this list be submitted to the Board of County Commissioners for approval.

Please contact the 9-1-1 Addressing / GIS Department, if you have any questions.

patrick_weaver

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#49

Query1 10/22/2008

ID# DIS OLD NAME OLD SUFFIX OLD DRIVING DIRECTION~PREFIX NEW ROAD NAME NEW SUFFIX NEW DRIVING DIRECTION LOCATION S-T-R REMARKS

2364? UNNAMED RD ~7S CROSS 27, R SW CATFISH CT S SR 47, R SW WILSON RUNS FROM LIZARD 12-7S- !wAS LOCATED(01-7S-15- IwILSON SPRINGS ROAD, (PRIVATE RD) SPRINGS RD, PAST DR SOUTH TO 15 OFF MONUMENT

01439-177) L AT POPES GROCERY POPES, R SW MEMORIAL DEADEND LN CHANGED(STILL ON WILSON DR, R SW MONUMENT DUE TO ROADSPRINGS RD) R LN, L SW LIZARD DR, R BEINGMEMORIAL DR, L SW CATFISH CT EXTENDEDMONUMENT LN, L CATFISH MOVEDLIZARD DR, R UNNAMED TO UNNAMED RDRD OFF LIZARD

2369b UNNAMED RD !47S CROSS 27, R SW HUGH WILSON ~AY S SR 47, PAST US 27, R RUNS FROM 01-7S- BCCA 21MAR02.(01-7S-15- !wILSON SPRINGS ROAD, (PRIVATE RD) SW WILSON SPRINGS LOWERY TER SOUTH 15 WAS APPROVED

04149-195) L AT POPES GROCERY, (ROADWAY RD, PAST POPES, R SW TO DEADEND AS SWSPRY(PRIVATE R MEMORIAL DR, R DOES NOT MEMORIAL DR, R SW WAY CHANGEDRD) ROSE LN, R LOWERY EXIST AT THIS ROSE LN, R SW LOWERY TO SW HUGH

~ER, R HUGH WILSON ~IME) iTER, R SW HUGH WILSON WAY AT!wAY WILSON WAY OWNER

REQUEST

26942 UNNAMED RD 147s CROSS 27, R SW LIZARD DR SW SR 47, (PAST US27), RUNS FROM 01-7S- WAS LOCATED(1-7S-15) !wILSON SPRINGS RD, L (PRIVATE RD) R SW WILSON SPRINGS MONUMENT LN 15 OFF MEMORIAL

IAT POPES GROCERY RD, PAST POPES, R SW SOUTH TO DEADEND CONNECTING(STILL ON WILSON MEMORIAL DR, R SW IwITH OLEMASPRINGS RD) R MONUMENT LN, L SW LOOP MOVEDMEMORIAL DR, R LIZARD DR (PRIVATE RD) AND MADE A DRMONUMENT LN, L TO REPLACEUNNAMED RD OLEMA LOOP

33291? LOWERY TER 147s, R WILSON SW LOWERY r-ER SW SR47, R SW WILSON RUNS FROM 12-7S- WAS PART OFSPRINGS, R MEMORIAL (PRIVATE RD) SPRINGS RD, R SW MONUMENT LN 15 SHELLCRACKERDR, R MONUMENT LN, R (PENDING BCCA) MEMORIAL DR, R SW NORTH TO DEADEND (SOUTH END)LOWERY TER MONUMENT LN, R SW CHANGED DUE

LOWERY TER iTo ROADWAYNO LONGERCONNECTINGIwITH MONUMENT

2362b UNNAMED RD !47S CROSS 27, R SW MONUMENT LN SW SR 47, (PAST US27), RUNS FROM 01-7S- WAS LOCATED(01-7S-15- !wILSON SPRINGS RD, L (PRIVATE RD) R SW WILSON SPRINGS INTERSECTION OF 15 FROM

01439-141 ) \AT POPES GROCERY RD, PAST POPES, R SW MEMORIIAL DR MEMORIAL EAST(STILL ON WILSON MEMORIAL DR, R SW !wEST THEN NORTH TO CATFISHSPRINGS RD) R MONUMENT LN TO DEADEND EXTENDED PERMEMORIAL DR, R OWNERSUNNAMED RD) REQUEST

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Columbia County Board of CountyMinutes of

October 16, 2008

The Columbia County Board of County Commissioners met in regularly scheduledmeeting at the School Board Administration Office at 7:00 p,m, Commissioner Williamsopened with prayer and led in the Pledge of Allegiance to the Flag of the United States ofAmerica,

Commissioners in Attendance:

Dewey Weaver, Stephen Bailey, Ronald Williams, and George Skinner.The position of District 5 County Commissioner remains vacant at this time,

Others in Attendance:

County Manager Dale Williams, Attorney Marlin Feagle,Clerk of Courts DeWitt Cason, Deputy Clerk Sandy Markham, andBCC Secretary Penny Stanley,

Suwannee River Water Management District: The County received a check in theamount of $23,183.09 from Suwannee River Water Management for Payment In Lieu ofTaxes (PILT). Other taxing authorities will receive a pro-rata share of this PILT payment.The county's portion will be placed into the General Contingency Fund,

County Annual Audit: Certified Public Accountant Richard Powell, the external auditorfor the county, presented a brief overview of the audit for the period ending September30, 2007. The audit represents a complete and separate audit of each constitutionalofficer, the Board of County Commissioners, and a combination of the county and all of itsagencies. Mr. Powell gave an overview of issues needing to be addressed by the countyand the constitutional officers. Responding to a question from Commissioner Williams, Mr.Powell concluded his presentation by answering that on a scale of one to ten (10 beingbest) that overall, the county scored approximately a nine. The complete audit (288pages) is on file in the Finance Department and may be reviewed upon request.

Building and Zoning:Subdivision Variance

SV 08-1 The applicant is Phyllis Skinner - Replat of Lot 3, Block A ofHickory Ridge Subdivision located in District 3. The request is to reduce the lotwidth from 100 feet to 50 feet. This will make it possible for both lots to haveaccess to the county road.

MOTION by Commissioner Skinner to approve variance. Second by CommissionerBailey. The motion carried unanimously.

patrick_weaver

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#50

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Consent Agenda: Upon request, the County Manager gave clarification on items #5, #15,and #16. The County Manager pulled item #29(a) for separate discussion.

MOTION to approve the Consent Agenda by Commissioner Williams. Second byCommissioner Skinner for discussion.

(1) Invoice - Small County Coalition - Participation Fees - $4,350.00(2) Invoice - Donald F. Lee & Associates, Inc. - Old Wire Road - $6,984.50(3) Invoice - Donald F. Lee & Associates, Inc. - Industrial Park at Hunter Panels - $1,382.50(4) Invoice - Donald F. Lee & Associates, Inc. - Bascom Norris Drive By- Pass Revision $10,552.00(5) Invoice - Donald F. Lee &Associates, Inc. - Engineering Services - $9,102.00(6) Invoice - North Central Florida Regional Planning Council - Membership Dues - $3,822.25(7) Invoice - National Association of Counties - Membership Dues - $1,077.00(8) Reimbursement Request - Adopt A Shore Quarterly Report - $1,256.00(9) Columbia County Emergency Medical Services - Void-Reissue - Blue Cross and BlueShield - $229.35(10) Proclamation - Declaring the Month of November 2008 as Epilepsy Awareness Month(11) Clerk of Court - Annual Local Government Financial Report - FY ending 9/30/2007 $68,398.99 plus $502.25 audit adjustment(12) Public Works - Revised Position Classification - Tractor Mounted Brush Cutter Operator- Only a Florida Drivers License Required not COL(13) Sheriff's Office - Donation of 1999 Chevrolet 4x4 Pickup Truck - (Vin #1GCGK29U1 XZ126898) to Columbia County Fire Department(14) 9-1-1 Addressing - Naming of Unnamed Roads - SW Moonlit Drive(15) Resolution - City Council of the City of Lake City - Enter into First Amendment toEmployment Agreement between the City of Lake City/Columbia County Board of CountyCommissioners - Regarding Mario Coppock(16) Agreement - Columbia County Tax Collector/Columbia County Board of CountyCommissioners - Non-Ad Valorem Assessment Agreement(17) Bid Award - Southern Specialized Truck & Trailer, LLC - Bid No. 2008- K - Fire TruckMaintenance(18) Human Resource - Hiring Freeze Waiver Recommending Melvin Kirby for StockroomClerk - Public Works(19) Minute Approval - Board of County Commissioners - Joint City/County Meeting - July 31,2008(20) Minute Approval - Board of County Commissioners - Regular Meeting - September 25,2008(21) Indigent Burial - Dees-Parrish Family Funeral Home - Dustin Robert Harden, Deceased $500.00(22) Columbia County Emergency Medical Services - Refund Request - Cigna - $226.35(23) Utility Permit - Comcast Cable - 856 SW Stonegate Terrace(24) Utility Permit - BellSouth Telecommunications - SW Stonegate Terrace(25) Utility Permit - Comcast Cable - NW American Lane(26) Utility Permit - Comcast Cable - SW Newland Way(27) Utility Permit - BellSouth Telecommunications - Hope Henry Street(28) Lake City Laboratory, Inc. - Drug Testing(29) Purchasing - Sale of Surplus Equipment - Tabulation of Bids Received

2

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- (a) 1993 Eager Beaver Low Boy Trailer for $6,300.00, (b) 1981 BrosLSPRM-8A Soil Mixer for $9,330.00, (c) 2001 Dodge 4X4 Pickup for $1,130.00 to CA Boone Remaining Items to be Auctioned by Columbia County School Board on October 18, 2008 withminimums (see list attached)(30) Minute Approval - Board of County Commissioners - Regular Meeting - October 2, 2008

Citizen Stewart Lilker addressed consent item #5 asking for a breakdown of the 82 hoursbilled to the county for engineering services. The County Manager did not have thedetails with him, but told Mr. Lilker that there is a diary to support the invoice for $9,102.Mr. Lilker requested that item #5 not be approved until a breakdown is provided to theBoard and to the public reflecting the jobs and time spent on each. This issue wasreaddressed by Commissioner Williams at the end of this meeting.

The motion carried unanimously to approve the Consent Agenda.

Consent Agenda Item #29(a): The County Manager explained that the surplus sale ofthe 1993 Eager Beaver Low Boy trailer for $6,300 has generated concern as to whetherthe trailer needs to be replaced, whether the estimated repairs were true and accurate,and whether the county has gotten the best deal for its replacement.

The County Manager said that the initial estimate for repair was an internal estimate. ThePublic Works Department has been asked to obtain external estimates. The first of theexternal estimates was received earlier in the day and was very close to the same dollaramount.

The County Manager asked if the Board would like for him to provide additionalinformation. He said that his staff feels they have used reasonable efforts in dealing withthis issue and believes it is in the county's best interest to replace the trailer. The CountyManager explained that staff does not feel the trailer is safe. For that reason, the countyhas been borrowing one of the city's trailers.

Monies generated from the surplus sale will be deposited into the EquipmentReplacement Fund.

There was citizen input regarding the issue of the Low Boy trailer.

Citizen Stewart Lilker said that there is not a scintilla of evidence to support the County'sclaims of needed repairs on the Low Boy trailer, and that the county cannot justify itsdecision to replace the Low Boy trailer. Additionally, Mr. Lilker said that there have beenno true estimates as to what it would cost to repair the trailer, and that the claims that therewas a cost benefit analysis done on the trailer simply was not true. Mr. Lilker said that hehas welding experience and that it is obvious to him, after inspecting the trailer that therepairs needed to the trailer could be made relatively easy. Mr. Lilker said he also learnedfrom inspecting the trailer that it does not need "over" four thousand dollars worth of newtires, but instead needs only one new tire.

3

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Mr. Lilker questioned why it took a month for the county to respond to his request forcopies of the written quotes and for a copy of the cost benefit analysis referred to byCommissioner Bailey. He told the Board that taking a month to respond is not incompliance with Florida's Freedom of Information laws.

Mr. Lilker said it was not fair to the taxpayers to replace the trailer for $60,000 instead ofrepairing it for $26,000. He asked that awarding of the Low Boy trailer be removed fromthe agenda until the issue could be studied further

Citizen L.J. Johnson said not pulling the matter of the Low Boy from the agenda would beshort-sighted. He reiterated some of the concerns expressed by Mr. Lilker, including hisconcern that certain information has been requested, but has not been produced. Heasked that there be no action taken until the matter could be investigated further.

Citizen Ralph Kitchens, Jr. said that it sounds to him that the Low Boy trailer would notpass federal inspection.

MOTION by Commissioner Williams to take staff recommendation and replace the trailer,and auction and sell the old trailer for salvage. Second by Commissioner Bailey.

Commissioner Bailey asked if his understanding was correct in that the county has alreadyapproved the purchase of the replacement trailer, and that "this" [item 29(a)] is for the saleof the surplus property. The County Manager answered that Commissioner Bailey'sunderstanding was correct.

The motion carried unanimously.

Real Road Extension/Bascom Norris Bypass: The County Manager explained that thecounty is working to complete the bypass project. The final phase will pick up at LowesBuilding Supply and travel northward and will intersect at New Millennium ManufacturingCompany on Lake Jeffrey Road.

Part of the plan, as it relates to the bypass, is to build an east to west road north of WalMart and south of Lowes. That road would go from Real Road, which is the road betweenRed Lobster and Applebees, over to Cole Road, which is the road directly beyond the oldPublix. An east to west access road near U.S. 90 would relieve traffic when the finalphase of the Bascom Norris Bypass is completed.

IDA Director Jim Poole and the Chamber of Commerce have been working with the westside of this project for some time. There are three property owners involved with thewestern side of this project; Wal-Mart, Richard Cole of Cole Reality, and Charlie Sparksof Westfield Group.

Currently, the county does not have an easement to build the east to west road, becauseWal-Mart and the county engineers cannot agree on retention pond replacement issuesor the exact location of the road. The retention pond and road location are the two largestissues for Wal-Mart. Wal-Mart is interested in a different alignment, because their delivery

4

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trucks would be negatively affected, and there is a natural pond that will be affected.Understandably, Westfield and Cole Realty are both eager to donate property as they willreceive paved road access to their properties.

Westfield Group is willing to donate the needed right of way for the road. They would liketo go ahead and proceed with the portion that is on their property, because obviously theywould like to develop off of that road. The County Manager explained that it was thecounty's plans, when a new east to west road was built, to make it a rural road withditches and of standard width. There were no plans for the county to construct or pay forcurb, gutter, sidewalks or lights, but understandably, the developers of Westfield would liketo see more than that.

The County Manager reviewed with the Board the schematic in the agenda package,which reflects the road ending in a cul-de-sac. He said that even though it wouldeventually be a through road when the project is complete, it would have to have a turnaround now for emergency vehicles.

The county engineers were asked to estimate what it would cost the county to build theeast to west road across that easement at the bare minimum standards. It wasdetermined by the county engineers that the cost would be $125,000. If the Board isinclined to move forward with this project the county's maximum contribution,regardless of what Westfield spends on the road, would be $125,000.

The County Manager asked if the commissioners would like to proceed with this projectand to secure that particular portion of the alignment. He clarified that should the Boardchoose to do so, they would be doing it with the understanding and realization that thecounty does not have the complete alignment across Wal-Mart and across Cole Realtyproperty, and that all of the property owners have not reached an agreement as to wherethe road needs to go.

Commissioner Williams asked that IDA Director Jim Poole and the Chamber be asked to"get back to" negotiating with Wal-Mart. The County lV1anager responded that as far ashe knew, negotiations haven't stopped. The current issue is that the Westfield Group iseager to see the project move forward.

Citizen Stewart Lilker said that the schematic presented was extremely small andquestioned why there was no overhead to project a larger picture for everyone to see whatwas being talked about. Mr. Lilker complained that even the printout did not give a clearindication as to what was being discussed or what the Board was trying to accomplish.The County Manager assisted Mr. Lilker with understanding the diagram.

Mr. Lilker pointed out that developers are expected to pay for the roads within theirdevelopments, and the proposed road would go directly through private property andthrough the cul-de-sac now in place. Moving forward with this project will result in$125,000 of taxpayer's money being spent to pave the road that goes right through themiddle of Developer Charlie Sparks' commercial project and ends in a cul-de-sac. TheCounty Manager agreed that it would go through the commercial project.

5

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Mr. Lilker argued that the developer is the one who is going to benefit from the road beingbuilt as it will be surrounded by developer Charlie Sparks' commercial property. Thedeveloper must have this road in order to do business. Mr. Lilker said that the developerwants the taxpayers to foot the bill to improve the road through the commercialdevelopment so that they are able to do business. Further, that section of road that theCounty Manager was referring to is private, not public roads, according to the printoutprovided.

Mr. Lilker asked that no action be taken until the project could be clarified further.

The County Manager advised that the county does not have to contribute to this project.That does not stop the developer from planning the development for a commercial park.The county, by policy, does not accept roads in a commercial park. Therefore, it's aprivate road and the county has no legal right to access it. If the county doesn't accessthis new east to west road through that alignment or something very similar, the CountyManager said that he did not know whether the county would have a new east to westalignment. The County Manager said that the alignment is basically the only one in thatvicinity.

Commissioner Bailey said this is similar to the way that the folks benefited when thecounty built the new sections of the bypass. Commissioner Weaver agreed.

MOTION by Commissioner Williams to set aside $125,000 to build the road rurally, with allupgrades being done at the developer's expense. Second by Commissioner Skinner.

Commissioner Skinner asked Attorney Feagle to define "eminent domain." CommissionerSkinner began to explain that the five cent gas tax was collected for this road.Commissioner Williams interjected that tax was for the bypass and not the east to westroad.

The motion carried unanimously. The schematic is attached to the original minutes.

County Cell Phones: The Internal Revenue Service requires the county to taxemployees for personal fringe benefits. Because usage of county owned cell phones isconsidered to be a personal fringe benefit, taxes must be assessed to those carrying thephones. The cost for these cell phones is established at $31.13 per month. Employeeswill pay taxes based on their individual tax bracket when compared to the value of thephone. The Board considered a proposed form, Employee Use of Employer FurnishedCell Phone that employees would be required to sign. It was noted that there is apossibility that this IRS rule would be overturned.

MOTION by Commissioner Williams to approve. Second by Commissioner Bailey. Themotion carried unanimously.

Roadside Mowing Contract: It is time for the county to make a decision on a contract forroadside mowing. K&IVI Mowing, who currently has the contract, has offered to renew

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that contract for a one year period under the existing conditions. The only change is that a20% discount is being offered on "special" mowing projects. Staff recommended approvalof the one year extension.

Commissioner Bailey is not satisfied with K&M's job performance, and voiced that he stillhas an interest in exploring the possibility of doing the mowing "in-house." CommissionerWilliams found the offer appealing, and voiced total opposition to the county handling themowing "in-house." Commissioner Skinner spoke in favor of the extension.Commissioner Weaver doesn't think the county could do the job as cheap as it could behired out. The County Manager said that staff is working on the cost figures for the countyto do the job internally and that it is possible that the numbers will be ready before themowing season begins again.

MOTION by Commissioner Skinner to extend the contract one year. Second byCommissioner Williams. The motion carried 3-1 with Commissioner Bailey voting inopposition.

Special Projects Contribution - District 2: Commissioner Weaver sought permission toallocate $3,750 to Meridian Behavioral Healthcare, and an additional $3,750 to theDowntown Action Committee.

MOTION by Commission Skinner to approve. Second by Commissioner Williams. Themotion carried unanimously.

Fire Station Change Order #1: This change order is necessary in order to make theRacetrack Road Fire Station drainage system internal. Considering the recent rains andthe design or the property, it is believed this will make for a much nicer project. The costassociated with this changer order is $56,240.69.

MOTION to approve by Commissioner Bailey. Second by Commissioner Skinner. Themotion carried unanimously.

Special Projects Contribution - District 1: Commissioner Williams sought permission toallocate up to $750 to purchase a 3'x100' running mat for Columbia High School.

MOTION by Commissioner Williams to approve. Second by Commissioner Bailey. Themotion carried unanimously.

Abandoned/Dilapidated Mobile Homes: Commissioner Williams said that he continuesto have the same problems as mentioned before with abandoned and dilapidatedmobile homes. The commissioner feels an ordinance is needed to address this problem.Attorney Feagle said that it may be possible to address this problem by amending theordinance relating to dangerous and hazardous buildings. He will investigate optionsfurther and report. In the meantime, someone from the Code Enforcement Department willbe sent out to investigate the mobile homes mentioned by Commissioner Williams.

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Consent Agenda Item #5: Commissioner Williams revisited Consent Agenda item #5.The Commissioner said that he was comfortable that a diary with work details would holdup in court, but to avoid future displays of filibustering, he requested the engineers providework summaries before draws are made.

MOTION by Commissioner Williams to have engineering invoices include work summarydetails. Second by Commissioner Bailey. The motion carried unanimously.

Public Input:

Citizen Rita Hedrick asked where the $23,183.09 received from Suwannee River WaterManagement for Payment In Lieu of Taxes (PILT) would go. The response was that thecounty's portion will go into the contingency fund.

Ms. Hedrick asked if repair records are kept on county owned equipment. The CountyManager responded that in part they are and in part they are not. He explained that thecomputer program intended for that use was not being used for a period of time, but is nowbeing used. For some of the equipment, especially those pieces not assigned to oneindividual person, there may be records that exist, but that have not been found.

Ms. Hedrick asked if smoking is allowed in county owned vehicles. The County Managerresponded that county policy prohibits smoking in the vehicles. Employees found inviolation of policy will be reprimanded according to policy.

Citizen John Price who was a victim of the tornado disaster earlier in the year asked ifanyone could give him a status on his home being rebuilt. He also asked what is beingdone, if anything, to assist the blind with jobs, and whether anything was being done tomake the streets easier and safer for blind citizens to cross over and walk along side.The County Manager said that while Columbia County is not the lead agency in dealingwith Mr. Price's home, that he and Commissioner Skinner have begun working on a letterattempting to work with the agencies on resolving the matter. Commissioner Williamsadded that he has already spoke with Mr. Price and explained to him that long termrecovery projects, which includes Mr. Price's house, has just begun. Because of Mr.Price's special needs, extra efforts are being made to build the home as much like theolder home as possible so that Mr. Price would find it easier to maneuver through.Regarding employment, the County Manager explained that the county cannotdiscriminate based on disabilities if reasonable accommodations can be made and theapplicant is otherwise qualified for the job. Mr. Price was encouraged to contact Asst.County Manager Lisa Roberts regarding job opportunities that he may be qualified for.She can also give information for filing complaints if he feels he has not been treated fairly.Regarding the streets mentioned [Hwy. 90 and Marion Street], Mr. Price was informed thatit is FOOT that he will need to speak with, not the county. Improvements to county roadsare considered when they are upgraded.

Citizen Barbara Lemley asked that the county save money and conserve paper by printingon the front and back of each page of agendas. Regarding the Real Road Extension, she

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asked the Board not to spend taxpayer's hard earned money on assisting Charlie Sparks[Westfield Group] with his commercial development [Village Square].

Citizen Stewart Lilker expressed his displeasure that the Board claimed not to be able togive raises, but could afford to:

~ Spend $9,102 [consent agenda #5] without having all the facts,~ Voted to spend $125,000 on constructing a road that would go directly through and

benefit a commercial development owned by Charlie Sparks, and~ Voted to replace a Low Boy trailer for $60,000 instead of repairing the existing one

for $26,000.

Mr. Lilker said that he was disappointed that no one from the county attended the freeFreedom of Information Seminar hosted at City Hall recently. On that note, Mr. Lilkersaid that he has already requested copies of the 2000 lease agreements for the librarycopy machines and has received them. Mr. Lilker asked the Board to please provide himwith the 2004 lease agreement(s) for the copy machine at the library, as those were notsupplied with his earlier request. He also asked what was being done about the copymachine's copy fees at the main library and Fort White library. The County Managerresponded that after the issue with the library copy machines was brought to the Board'sattention, a letter was written regarding the issues. County Manager Williams said that hewould provide Mr. Lilker with a copy of the correspondence.

Mr. Lilker asked why and when the Board approved Hefflin Road for paving.Commissioner Weaver responded that the paving took place during the time frame that CR138 was being re-surfaced. The commissioner said he made a decision to paveHefflin Road from special projects funds because equipment was already in the generalarea and the road fit the criteria for the money. Commissioner Weaver said that HefflinRoad is regularly traveled since it is a connector road for US 27 and CR 138. Mr. Lilkerfound the road paving to be impractical since it is not a populated road.

Mr. Lilker asked what was being done to recoup the monies paid to Attorney WilliamWhitley. Attorney Feagle replied that Florida Statutes Chapter 125 gives the county thepower to retain professionals (by contract or employment agreement), and that he has notfound any law that would indicate those monies were paid illegally. Mr. Feagle asked Mr.Lilker again to provide him with the case law that he referred to in an earlier meeting thatwould indicate differently. Mr. Lilker reminded Mr. Feagle that he provided him with thatinformation after a Hospital Authority meeting and told him at that time that it was againstthe Federal IRS Regulations to have an outside contractor on the payroll as a regularemployee. Mr. Lilker asked if Attorney Feagle had sought out anyone else's opinion or ifhe [Feagle] was "just waiting" on him [Lilker]. Attorney Feagle answered saying that hehas researched informal contracts and also researched the general laws of the county andhas found nothing that would indicate that the contract with Attorney William Whitley wasillegal in any manner. Mr. Lilker reiterated his position that the payment was illegal andasked if he had looked anywhere else for information other than to him [Lilker]. AttorneyFeagle responded that beyond what was mentioned, he had not because he hadresearched the issue himself and found no reason to search any further.

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Mr. Lilker asked for an update on 911. The County Manager responded that the interlocalagreement is still being reviewed and commented on by various parties, and thepaperwork is moving forward. The county is in the process of generating a functionalitychart which will identify every piece of equipment at the center. Once the chart iscomplete, vendors will be scheduled to do live, in-house 911 demonstrations. TheDecember 01, 2008 deadline continues to be a realistic date. Standard OperatingProcedures will not be developed until the interlocal is complete.

Chairman Weaver advised Mr. Lilker that his five minutes had expired. Mr. Lilkerdisagreed stating he had more time and two questions. The Chair allowed one question.

Regarding item #5 of the consent agenda, Mr. Lilker asked for clarification as toCommissioner Williams' intent. The County Manager said that his understanding was thatstaff would ensure that there is supporting information on the agenda for invoicessubmitted for payment. Commissioner Williams said that it would also prevent futurefilibustering.

There being no further business to come before the Board, the meeting adjourned at 9:00p.m.

ATTEST:

Board of County Commissioners

P. DeWitt CasonClerk of Circuit Courts

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