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Coaches Compliance MeetingDecember 17, 2013 @ 10:00 AMVU Stadium Press Box1AgendaCamps/Clinics Policy/Procedure KatieMid-Year Enrollees - PeterFake NLIs - PeterVolunteer Coach Playing in Alumni Game Peter/KatieCompliance Cup Laura

Trivia Question!

Camps/Clinics Policy ProcedureOverviewDefinition of camps and clinics.

General guidelines.

Advertising camps and clinics.

Athletics department staff employment.

Policy and Forms

4Definition of Camps and Clinics5Institutional Camps/ClinicsOwned or operated by a member institution or its athletics department staff members.

Prospective student-athlete (PSAs) participate.

51% owner = majority owner. Operator = personally and directly responsible for management6Institutional Camps/Clinics(Continued)Definition of PSA for purposes of camps/clinics.

All sports except mens basketball.

Has started classes for grade nine; andIs not enrolled at the institution.

Mens basketball.

Has started classes for grade seven; andIs not enrolled at the institution.

7Institutional Camps/Clinics(Continued)May occur on or off an institutions campus.

In basketball, must be conducted on campus or within a 100-mile radius of campus.

In football, must be conducted within the state or, if outside of the state, within a 50-mile radius of campus.

8Purpose of Institutional Camps/ClinicsSpecial emphasis on instruction/practice.

In a particular sport or sports.May include competition.

Designed to improve skills and knowledge.

Diversified experience.

No emphasis on a particular sport.Does not focus on instruction, practice or competition.

9General Guidelines10AttendanceMust be open to any and all entrants limited only by:Number;Age;Grade level; andGender.

Shall not provide free or reduced admission to a PSA who is an athletics award winner or an individual being recruited by the institution.

Bylaws 13.12.1.3 and 13.12.1.7.111Attendance (Continued)May invite specific PSA provided the institution legitimately advertises the camp.

May operate a team camp provided the institution legitimately advertises the camp.

May not conduct an Invitation Only camp.

Cannot provide priority registration for any PSAs including those who you invited. Cannot reserve camp spots for PSAs. 12Expenses and RatesBoosters may not pay a PSAs expenses to attend a camp or clinic.

Institutions may reduce the camp or clinic fee for an institutional staff members child.

Multiday camp rates versus single day camp rates.

If your 5 day camp is $500, minimum for a one day camp should be $100.13Apparel and Awards Apparel and Awards must be included in the cost of the camp.

Any items that the institution receives free or at a reduced rate must be assigned a normal retail value and included in the admission fee.

The cost must be included collectively in the admissions fees for all camp participants.

14Recruiting at Camps/ClinicsInteraction between PSAs and coaches employed by camp/clinic is not subject to recruiting calendar restrictions. (NO DEAD PERIOD CAMPS!)

Coaches are prohibited from recruiting during the time period of the camp or clinic including extending written offers of financial aid.

Only recruiting conversations may occur.

Other coaches attending must comply with recruiting contact and evaluation periods.

15Contact Restrictions at Camps/ClinicsA host institutions coaching staff may not engage in recruiting activities (e.g. campus tours for recruiting purposes, meetings with faculty members, complimentary admissions, extending written offers of aid).

Any recruiting activities after completion of camp or clinic are subject to applicable recruiting calendar restrictions.

For contact restrictions, on the day/s during a NON-institutional camp/clinic, you may make contact (during the appropriate period) only after the camp/clinic. Basketball may not make any contact at all.

16Permissible Time PeriodsNCAA Football Championship Subdivision (FCS).

Only during months of June, July and August;

Includes any calendar week (Sunday through Saturday) that contains days of those months.

Example: May 27 through June 2

17Permissible Time Periods (Continued)Basketball.

Only during months of June, July and August.

Includes any calendar week (Sunday through Saturday) that contains days of those months.

Example: May 27 through June 2

18Permissible Time Periods (Continued)All Other Sports.

Any time during the year.

Never during a dead period.

19Athletics Department Staff Employment at Camps/Clinics20Athletics Department Staff Employment at Camps/ClinicsBasketball

Coaches and noncoaching personnel with basketball specific duties.

May only work at his or her institution's camps/clinics.

21Athletics Department Staff Employment at Camps/Clinics (Continued)Football

May be employed at a noninstitutional camp/clinic, provided is operated in accordance with institutional camp/clinic restrictions.

FCS may work institutional and noninstitutional camps during June, July or August.

22Athletics Department Staff Employment at Camps/Clinics (Continued)Volleyball

May be employed at a noninstitutional camp/clinic, provided is operated in accordance with institutional camp/clinic restrictions.

May not be employed at an institutional or noninstitutional camp/clinic that is conducted off campus during a quiet period.

23Athletics Department Staff Employment at Camps/Clinics (Continued)All Other Sports

May be employed at a noninstitutional camp/clinic, provided is operated in accordance with institutional camp/clinic restrictions.

Student-Athlete EmploymentStudent-athletes may be employed provided paid for work actually performedAt a rate commensurate with the going rate in that locality for similar services

PSAs may be employed provided:They have signed an NLI or made a depositMay not be paid for just lecturing or demonstrating at camp

NOT DURING A DEAD PERIOD24Villanova Policy & Forms25Policy & GuidelinesAll camps must be registered with the Compliance Office both institutional and non-institutional.The Description and Brochure Approval form must be completed 1st. Camp Staff and Student-Athlete Employment form must be turned in prior to camp may make adjustments.Financial Report and Camper Payment Ledger must be submitted after to the camp.

Compliance UpdatesRandom Topics/IssuesMid-Year Enrollees & the Eligibility CenterPlease remind your midyear enrollees to complete EC registration as soon as possible. Can check with Laura for updates

Fake NLIs

Coaches and HS Alumni GamesA coach cannot play in a high school alumni game.Volunteer, head coach, assistant, etc. Unofficial OvernightsFor PSAs coming on unofficial overnight visits, they are not permitted to leave campus.

They may, however, visit Campus Corner, Wingers, and the Mediterranean Grill that are right next to the western edge of campus.

They may not, however, go to Peace-a-Pizza or Hopes Cookies in Rosemont (or anywhere else off campus for that matter).

This is regardless of whether we direct our student-athletes to take them there or if they go (pay) on their own. Social Media UpdateFriend or Follow RequestsAn institutional staff member may now initiate or accept a friend or follow (i.e. Facebook, Twitter) request from a PSA (or their parents/legal guardians) through a social networking site at any time, including prior to the first permissible date to send electronic correspondence, even if the social networking website sends an automatically-generated electronic notification (e.g., email, text, push notification), provided the staff member does not modify the automatically-generated electronic notification and no additional communication is included.Social Media UpdateWhat does all this mean?

1. You may initiate or accept friend/follow requests from PSAs.2. You may do so at any time, even prior to the first date to otherwise electronically contact them.3. It is permissible for the social networking site to send an automatic message to the PSA indicating that you have requested to or have accepting their friend/follow invitation. 4. You may not modify or add comments to the automatic notification.5. You may not have any additional communication included. Scouting Service SubscriptionsCompliance is going to be reviewing everyones scouting services to make sure they meet the requirements.

Basketball and Football are reviewed by the NCAA on an annual basis.Same rate, publically identifies rates, disseminates info at least 4 times a year, publically identifies geographic scope of the service, provides analysis beyond just rankings and demographic information.

All other sports will be reviewed by VU compliance. Must be available to all institutions at the same rate for all subscribersMust provide info regarding each PSA in a standard formatMay subscribe to service that has scholastic/non-scholastic video

Compliance Cup Standings!(1) Mens Soccer - .966(2) Baseball - .929(3) Softball .922(4) Womens Soccer - .895(5) Football - .875

Dont forget to turn in your forms and follow us on Twitter @NovaCompliance to maximize your points!

Next Months Meeting!Thursday, January 16th 10:00 AMBartley 1011Trivia Question!In Home Alone 2: Lost in New York, Kevin McCallister racks up quite the room service bill at the Plaza Hotel.

What was the final amount that Kevin Spent on room service? Trivia Question Answer!