The Wisconsin PBIS Network (CFDA #84.027) acknowledges the support of the Wisconsin Department of Public Instruction in the development of this presentation and for the continued support of this federally-funded grant program. There are no copyright restrictions on this document; however, please credit the Wisconsin DPI and support of federal funds when copying all or part of this material.

Coaches Calendar: Your Implementation Roadmap

Peg MazeikaRegional Technical Assistance Coordinator, Wisconsin RtI Centermazeikap@wisconsinpbisnetwork.org

Linda SteadRegional Technical Assistance Coordinator, Wisconsin RTI Centersteadl@wisconsinpbisnetwork.org

Implementation of PBIS involves systems change.

It disturbs existing systems and will likely involve a break from how things have been done in the past. It is complex and non-linear.

Systems change is difficult because it involves managing tasks and resources

plus managing people who may be resistant to the change.

Magnitude of Change

Change the environment so . . . – It is more efficient and effective for staff to

use PBIS rather than ‘business as usual’• Train, support, technical assistance, technology

– All students have the ability to respond and function more efficiently and effectively

• Teaching, reinforcing, multiple tiers of support

– All decisions are driven by data• Problem identification• Problem analysis• Interventions• Evaluation

PBIS Goal: Systems Change

SYST

EMS

PRACTICES

DATA

SupportingStaff Behavior

SupportingDecisionMaking

SupportingStudent Behavior

OUTCOMES

• Team approach• Administrator participation• Community of Practice (skill development & performance feedback)

• ODRs• Academic progress• Attendance• Direct observation• School improvement goal progress• Process tools (fidelity)

• Define behaviors, expectations, and rules • Teach, model, and acknowledge behaviors, expectations, and rules• Correct behaviors• Consensus/collaboration

PBIS Implementation

Avoid ‘Train & Hope’Coaching

1. React to Problem Behavior

2. Select and Add Practice

3. Hire Expert to

Train Practice

4. Expect (Hope) for Implemen-

tation

5. Wait for new

problem

Insert Coaching into the cycle and implementation of new information/skills will increase significantly!!

Why is Coaching important to schools implementing SWPBIS?

Next to the principal, coaches are the most crucial change agent in a school.

Fullan & Knight, 2011

The concept of a coach is slippery. Coaches are not teachers, but they teach. They’re not your boss – but they can be bossy. Mainly, they observe, they judge, and they guide.

Atul Gawande

Coaches have to watch for what they don’t want to see and listen to what they don’t want to hear.

John Madden

Coaching Defined

Coaching is a process that facilitates educational personnel (individually or as a member of a team) to implement effective practices with fidelity and durability.

Steve Goodman

Coaching Defined

• Coaching is the active and iterative delivery of: – (a) prompts that increase successful behavior, and – (b) corrections that decrease unsuccessful behavior.

– Coaching is done by someone with credibility and experience with the target skill(s)

– Coaching is done on-site, in real time – Coaching is done after initial training– Coaching is done repeatedly (e.g. monthly)– Coaching intensity is adjusted to need

Coaching Functions

CommunicateContent andKnowledge

Facilitate

Coaching Functions

•Faculty•Administrator•District Coordinator•Community

•PBIS knowledge•Response to Intervention•Behavioral knowledge•Link to resources

•Action Planning•Faculty training•PBIS Implementation

http://flpbs.fmhi.usf.edu/coachescorner.asp

PBIS Coach as Facilitator

• Creates a positive, supportive environment• Creates and helps ensure structure within team meetings• Helps identify team member roles and responsibilities• Ensures team consensus • Guides the development of the Team Action Plan• Facilitates the problem-solving process• Guides and ensures implementation fidelity of the PBIS framework

PBIS Coach: Content and Knowledge

• Fluent in PBIS principles (features, practices, and systems across the tiers)• Knowledgeable of RtI principles (i.e. triangle or continuum of supports)• Understands basic behavioral principles• Familiar with the components and operation of a proactive school-wide behavior discipline system• Aware of the application of school-based data management and data-based decision making• Able to evaluate date and make data-based decisions

Critical Features of Coaching

• Communication• Organization• Technical Assistance• Reinforcement of leadership team

and school staff

Communication

• School leadership team• Building principal• Building staff• District Leadership• Families and Community

Organization• Meeting agendas, minutes, action

plans, etc.• Outcome and Evaluation data• Documentation of systems and

artifacts

Technical Assistance

• Model data-based decision making process

• Evaluation of implementation assessments

• Specific suggestions for action planning and task completion

Reinforcement• New, different, or difficult tasks• Moving in the “right direction”• Activities critical to implementation• Ratio (5:1)

Provide ‘SUPPORT’ to the PBIS Team

• Support sustainability and accountability of the team• Use the Team Action Plan to ensure fidelity of implementation• Provide behavioral knowledge and build behavioral capacity • Provide a link between the team, principal, and District Leadership • Ongoing communication with key stakeholders (administrator, staff, families)• Report student data and implementation evaluations • Transition schools to fidelity / ‘Exemplary School’ status

WISCONSIN PBIS COACHES CALENDAR

http://www.wisconsinpbisnetwork.org/coaches/coaching-calendar.html

Internal Coach Year at a Glance

Roadmap

Each month has coaching tasks for:• Information (Data) – E.g., review ODR graphs, suspension, ethnicity, attendance, & academic data – E.g., review results surveys, checklists

• Planning (Systems) – E.g., develop needed Cool Tool lesson(s) & schedule time to teach, plan school-wide celebrations

• Implementation (Practices) – E.g., teach cool tools, conduct grade level celebrations

• Communication with staff, families, and community – E.g., present results of evaluation, share data summaries, parent/ community newsletters

5 Ways You Can Promote and Sustain School-wide Implementation

1. Renew commitment each yearDevelop and recommit to team process and PBIS process with staff - ask for buy-in each year-showcase results and form a plan that addresses trends seen from this school

year - if you can predict it, you can prevent it….

• Develop “marketing plan” to renew commitment -how will you keep it novel and new in school and community?

• Continue to make it a priority• Administrator’s commitment is crucial• Continue to make it a top school improvement goal• As it becomes standard practice it will be easier each

year

2. Use self-assessment data to action plan and set annual goals Collection and use of data for decision-making• Are we implementing SWPBS with fidelity? » SAS, TIC, BOQ www.PBISApps.org• Are students benefiting behaviorally, emotionally, academically? » ODRs, Suspensions » Academic testing, other academic data » Referrals to Special ed., race and ethnicity data www.swis.org• Are the systems and practices efficient? » Faculty/staff time; Student academic engagement; Cost benefit Satisfaction (students, staff, families)• Are all stakeholders happy and seeing results for their efforts? » Feedback: surveys, focus groups, etc.

3. Develop a school-wide “Community of Practice”

Establish an environment where individuals can feel safe about reporting concerns, supported by their school community, and empowered to be a part of the decision making process.

• Issues, concerns • Input, ideas, innovations• Data• Feedback from ALL staff• Celebrations of success

4. Help teams become organized and efficient

• Provide members with a schedule of meetings• Send out meeting agenda in advance• Establish and adhere to team meeting norms • Assign roles/responsibilities to team members• Provide a data summary that will help define problems with precision• Organize for an effective problem solving conversation A key to collective problem solving is to provide a visual context that allows everyone to follow and contribute• Document meeting minutes, decisions, actions, timelines

Facilitate effective meetings

Make it predictable and easy for them to do!

5. Empower staff

When you empower staff, you start to see high fidelity. When they know their behavior

has a direct impact on student outcomesand a better school environment,

fidelity increases.

Work Smarter Not Harder

1. Consider what academic RtI systems are present that could be connected with PBIS.

2. Begin the conversation of ways to link your academic and behavior PBIS systems, practices, and data.

• Could any things be combined?

• Could any things be eliminated?

• Are there gaps in your MLSS elements?

Wisconsin’s Vision

Assessments / Data

One Place to Begin: Integrated Assessment Plan

Create Assessment Plan for 14-15

• Identify Assessments you will to take

• Set approximate dates for Assessment windows

• Identify who will be responsible for the assessments on the assigned dates

• Designate who/what team will analyze the data

• Determine how the assessment data will be shared

Multi-Level Assessments & Tools Example

Crandon School District

Other Points of Focus for Integrating:

• Communication /Language• Team structures /Meetings• Data Analysis• Protocols• Culturally Responsive Practices• Family Engagement

No Magic Solutions Success !!

Hard Work

Collaboration

DELEGATIO

N

TEAM Work !!

Facilitating and Sustaining a

Community of Practice

Building an Efficient Structure for PBIS in Your School

"The task of the leader is to get his people from where they are to where they have not been." Henry Kissinger

Pursuing the Path of PBIS

The Journey of a Sustainable System is Not

Always Straight

Efficiency is… Time

Stress

Sustainability

Create and Build Efficiency within the PBIS Team and the

School Culture

Use tools to coordinate all efforts

Get organized Empower the staff and students

Tools for Efficiency

Sustainability and Fidelity ToolsSelf-Assessment Survey (SAS)Team Implementation Checklist (TIC) Benchmarks of Quality (BOQ) Benchmarks for Advanced Tiers (BAT)RtI Leadership Team Self-Assessment in Math or Reading (SIR)

Coaches’ Year at a Glance Time frame for internal and external coaches of fidelity and sustainability practices

PBIS at a Glance Framework of monthly themes, celebrations, cool tools, and acknowledgements for PBIS team and school staff

Monthly Implementation Calendar Outline of monthly theme, implementation tips, cool tools and acknowledgements for staff

Team Meeting Agendas Consistent format for goals of the PBIS team and roles of the team members

Benchmarks of Quality (BOQ)

The BOQ is completed by the PBIS team each spring.

It helps the team identify areas of success and areas for improvement.

It measures the fidelity and sustainability of PBIS practices in the school.

Use the BOQ to :set yearly team and school implementation goalsinform team and staff of strengths and areas of improvementinclude goals in each meeting agenda and incorporate in team member rolesmonitor progress of team and school culture throughout year (Example)

PBIS Team Implementation PlanEffective Procedures for Dealing with

DisciplineClassroom Systems

Reward/Recognition Program Established

Evaluation

Coaches’ Year at a Glance

This tool of efficiency:

guides the external and internal coaches with leadership tasks

frames the key components for the

implementation and sustainability actions of the PBIS team

supports a proactive and positive school

culture

incorporates the use of data and a systems approach to implementing behavior and academic goals

is available on the Wisconsin PBIS network

website (Example)

Team Agendas

This tool of efficiency:

provides a consistent framework for the “business” of PBIS to be accomplished (TIPS)

gives PBIS team members and other gueststhe opportunity to be involved and invested in the work that

has to be accomplished

focuses on PBIS team goals and keeps them visible the entire year

keeps track of attendance and topics of discussion easily for each meeting

allows meetings to run smoothly and efficiently in order to make the most of time (Tier 1) (Tier 2)

PBIS at a Glance

This tool of efficiency:

provides the PBIS team and entire school staff with the overview of all the PBIS activities for the school year

publishes the monthly theme, cool tools, acknowledgments, and all-school celebrations

constructs the vision and road map for the PBIS team and guides the tasks to be accomplished

allows grade level teams to individualize and develop their specific behavior needs around the themes and cool

tools (Example)

Monthly Implementation Calendar

This tool of efficiency:supports and links to PBIS at a Glance

communicates the expectations for behavior and academic goals to the teaching staff

provides teaching staff with the details and teaching materials for Cool Tools, acknowledgements or other resources for the month

offers monthly tips to support positive behavior in the classroom and for the school culture

allows grade level teams to make adjustments in the schedule or teaching methods (example)

Get Organized!

Determine how PBIS resources will be

saved and distributed.

Why Organization is Important

It embodies the culture and practice of key PBIS features for the team, all staff and the students.

All staff can share the work, USE the materials, and be expected to support a positive school culture.

Team members and staff can expect the expected…not the unexpected.

It allows all staff to plan ahead, participate in plans and bring ideas to meetings and grade level teams.

The framework for academics and behavior can be linked in order to standardize the system.

It saves time because the activities and the work is done thoughtfully and with purpose.

Tips for Organization

PBIS materials can be organized with:

3-ring binders for team members, grade level teams, key staff members, or a central location for binders

a shared site on the network server

a school website link

emails and other communication

paper copies to staff as needed

NEVER assume that communication or teaching materials that are emailed to the staff are printed and used!

Make it easy, accessible, and do-able.

Organizing the Practice of PBIS

The framework of efficiency and sustainability is supported with:

consistent meeting dates and times that all team members and administrators acknowledge and respect (Example)

dates and activities that are aligned with the school calendar (vacations, parent/teacher conferences, grading periods)

consistent meeting formats and meeting notes that are sent to team members and staff

allotted time for PBIS at each staff meeting and administrative meetings

everyone has a role so that “many hands make light work” andthe vision is shared by everyone

As a leader and coach it is crucial to be mindful of the pulse of the team at any given week or month during the school year.

It is also crucial to address the different needs and personalities of the staff as you plan and implement the activities and materials.

Empower the Staff

Provide a supportive and flexible framework to allow staff to adapt to specific needs.

The Importance of Empowerment

Empowerment increases the buy-in of PBIS. PBIS becomes “us” and “we.” Students become part of this culture.

It creates unity of the staff through the common language and goals for all students.

Empowerment increases the involvement at all levels and of all competencies.

It shares the work and the JOY of PBIS with everyone in the school.

This creates the foundation for staff to collaborate and problem solve for the good of everyone.

Empowerment gives permission to the staff to adapt or adjust for their grade level needs and resources.

Tools for Empowerment

Staff empowerment is carefully guidedwith:

PBIS at a Glance

monthly calendars and team monthly agendas (consistent discussion and focus on academics and behavior)

behavior and academic goal setting for school and grade levels (example of student goals)

flexibility of acknowledgements to meet grade level needs (embed practice with student planner)

flexibility of schedules

Just a Thought…

With empowerment coaches need to:

let go

trust the staff

gauge the pulse and monitor the culture

be able to support or guide when necessary

PBIS Teams Travel the Path on a Journey to Fidelity and

Sustainability

Efficiency Is the KEY!

Efficiency and Sustainability are Obtained Through…

Tools of Efficiency

Organization

Empowerment

“The task of leadership is not to

put greatness into humanity, but

to elicit it, for the greatness is already there.”

John Buchan

Your greatness is already there!

Terri HansonAltoona Middle School

thanson@altoona.k12.wi.us