ENHANCING CNDR PROGRAMS AND

SERVICES USING MICROSOFT

SHAREPOINT 2010

By : Hilda T. Cleofe

Executive Director

Corporate Network for Disaster Response

Outline

Brief Background about CNDR

CNDR SharePoint Project – Application to CNDR Programs

Key Features of CNDR SharePoint

Setting up of CNDR Sharepoint and Key Considerations

1

2

3

4

Brief Background about CNDR

The Philippines at the Western Pacific Rim

Vulnerable to: Earthquakes Volcanic Eruptions Typhoons Floods Landslides Tsunamis

DISASTER SITUATION IN THE PHILIPPPINES

23 provinces in

6 regions

228,000 families affected

1,283 deaths

2,786 injured

P12.23B cost of damages

1990 Luzon Earthquake

PHIVOLCS photo bank

DISASTER SITUATION IN THE PHILIPPPINES

Birth of a Coordinated Business Response

Private Sector realized that it had resources that the government had little or none of.

There is need to have formal coordinating mechanisms among responding companies and also vis-à-vis the government

Formation of CNDR in 1990

The Corporate Network for Disaster Response

Build the capacities of the business sector

and Filipino communities to effectively

prepare for and deal with disasters.

The Corporate Network for Disaster Response

Member Servicing

Increasing preparedness of the business sector through the conduct of awareness activities such as fora and company specific trainings

Increasing awareness of members by providing regular disaster updates

Sharing of best practices on business continuity planning, emergency response and community based disaster preparedness programs

Linking CNDR members to other partners for disaster preparedness and emergency response activities in the communities

Community Based Disaster Risk Management

Provide capacity building activities to high risk communities to increase disaster resilience and reduce vulnerabilities

Activities include: trainings and workshops on disaster risk reduction; strengthening the local DRRMC, hazard and vulnerability mapping; contingency planning; installation of early warning system, implementation of small scale mitigation projects, promotion of safe school campaign and community drills

Emergency Response

Mobilize the private sector to provide timely and effective response during and after disasters

CNDR MEMBERS as of Jan 2011 • 37 members

– ABS CBN Foundation, Inc.

– American Chamber Foundation, Inc.

– Ayala Foundation, Inc.

– BPI Foundation, Inc.

– Mead Johnson Nutrition Phils., Inc.

– Business Profiles, Inc.

– CalEnergy International Services, Inc.

– Chevron Geothermal

– Chevron Holdings, Inc.

– Coca Cola Foundation Philippines, Inc.

– Dole Asia Co., Ltd.

– Globe Telecom

– IBM PHILIPPINES

– Lopez Group Foundation Inc.

– Mabuhay Vinyl Corporation

– Makati Business Club

– Management Association of the

Philippines

– Manila Water Company, Inc.

– Microsoft Philippines, Inc.

– Marsman-Drysdale Foundation Inc.

– Nestle Philippines, Inc.

– Johnson & Johnson Phils., Inc.

– Petron Foundation, Inc.

– Phil. Business for Social Progress

– Phil. Investment Management

– Philippine Transmarine Carriers, Inc.-

Carlos Salinas,

Jr. Foundation (PTC-CSJF)

– Pilipinas Shell Foundation

– Quezon Power (Phil.) Inc.

– San Miguel Corporation

– SGV & Co.

– Smart Communications, Inc.

– The Andres Soriano Foundation Inc.

– Unilab

– Zuellig Foundation, Inc.

- PASAR Foundation

- TV 5

- Philex Mining

Challenges to CNDR Operations

• Limited participation of members (only 60% of members are active)

• Need to increase CNDR membership

• CNDR should improve its visibility

Members Participation

Programs and

Services

• CNDR should focus on building public-private

partnership in disaster risk reduction

• CNDR should integrate multiple hazards approach

• CNDR should focus on strengthening capacities of

members to conduct emergency response and link

members with high risk communities

Challenges to CNDR Operations

• Need to document and share best practices on business sector and community based preparedness

• Need to continuously provide timely information before, during and after disasters

• Need to provide opportunities for CNDR members to interact with disaster practitioners/experts

Knowledge Management

• Limited financial and manpower resources Resources

CNDR SHAREPOINT

Project Overview –

PARTNERS

Project Objectives

To increase participation of the private sector before, during and after disaster situation

To enhance partnership between the public and private sector in the provision of information and programs to high risk communities

To improve collaboration among CNDR members and/or between CNDR Secretariat and members

Software Licenses donated by

MICROSOFT

55 Licenses of MS Office 2010 Professional Plus

55 Licenses of Windows 7 Professional

1 SharePoint Server 2010

1 SharePoint Server for Internet Sites

20 SharePoint Standard CALs (Device)

20 SharePoint Enterprise CALs (Device)

1 Windows Server 2008 R2 64 Bit

55 Windows Server CALs (Device)

1 Visual Studio Premium 2010

Use of MS SharePoint

CNDR’s tool for

Knowledge

Management

Key Features of CNDR

Sharepoint

Posting of Announcements and Invitations

Sharing of Best

Practices

Feedback/Online

surveys Posting of Guidelines

and Standards on disaster

risk management

Community of Practice

Disaster Monitoring,

Coordination and Response

System

Posting of Invitations

Sharing of Best Practices

Posting of Guidelines and Standards on

Disaster Risk Management

On-line Surveys

Community of Practice

On line network of disaster practitioners /experts

and CNDR members to share and learn from one

another

Initially, the CoP of CNDR will focus on earthquake

preparedness

The CoP is integrated in the CNDR SharePoint

Experts from Phivolcs have agreed to be member of

CoP

Disaster Monitoring, Coordination and

Response System (DMCRS) A system within the SharePoint that will focus on mobilizing

resources from private sector for emergency response to

disaster affected communities

Some of the key information that will be uploaded are as

follows:

- Affected communities

- Number of affected families

- Number and location of evacuation centers

- Damages

- Needs of affected communities

- Capacities of affected communities

- Assistance that have been mobilized from all sectors

- etc

Other Features

Social

Networking

Document Management

System

Profile of other

partners of CNDR

CNDR profile

Steps on Setting up CNDR SharePoint

Key Considerations

• Need to identify use of SharePoint -

Prioritize

• Availability of technical

support/resources

• Follow recommendations for

Hardware Specs

• Familiarization with other Microsoft

Products

• Engaging the right partners