Classified EmployeesTier 1 ~Vacation and Sick Leave

Davis School DistrictBenefits Orientation

If you were hired into a retirement eligible position at any Utah Retirement Systems (URS) employer anytime before July 1, 2011 you are on Tier 1. If you were newly hired into a retirement eligible position on or

after July 1, 2011 your are on Tier 2 and will want to view that presentation.

Welcome Classified Employees – Tier 1

Please Note: Effective July 1, 2013 Classified Employees must be working a minimum of 30 hours per week to qualify for Retirement and/or Leave Benefits – unless they qualify for “grandfathering protection” based on previous eligibility (see Utah H.B. 255 and the Davis Classified Agreement for more information). If you are working in a 12 month position (257 days) authorized for 30+ hours

per week, view this presentation. If you were in a position authorized to work between 20 and 29 hours per

week prior to July 1, 2013 and remain in that position you will remain eligible for benefits under “grandfathering protection” and will want to view the “Classified Tier 1 PLA” PowerPoint presentation.

If you are working in a less-than-12-month position (less than 257 days per year) and are authorized for 30+ hours per week, please see the “Classified Tier 1 PLA and Sick” PowerPoint presentation.

If you are still unsure which presentation you should view, please call Payroll at 801-402-5236.

Utah House Bill 255

The members of the Payroll Department are always happy to answer your questions. Feel free to call us anytime at (801)402-5282.

This orientation will cover your Leave, Retirement Benefits, Flexible Spending, etc. The Human Resources/Insurance Department will notify you of Insurance coverage options and benefits.

Everything covered in this orientation is current policy. Things can (and do) change all the time. Make sure you stay informed about District and State policy updates that might affect you.

Before We Begin

Employees working in a position authorized for 6 or more hours per day and 12 months (257 days) are eligible for Vacation Leave.

After 6 months of service new employees will receive their regular Vacation allowance, which is accrued from their date of hire. Employees who terminate within the 6 months are not entitled to

any “Vacation” accrual.

A maximum of 30 days can be carried over to the next fiscal year. Any hours in excess of 30 days must be used no later than the last leave reporting day in October (October 15th) each year.

Vacation Leave

Years of Continuous Employment(as of July 1st each year)

Total VacationDays

Beginning 1-5 years 10 days

Beginning 6-10 years 12 days Beginning 11th year 13 days Beginning 12th year 14 days Beginning 13th year 15 days Beginning 14th year 16 days

Beginning 15th year 21 days

Please Note: If you don’t work a full contract your first year of employment, your leave will be prorated and that year will not count as a full year for leave accrual purposes.

Vacation (cont.)

First 3years

Beginningwith the 4th

FULL year

9 month 7 days 10 days

10 month 8 days 11 days

11 month 9 days 12 days

12 month 10 days 13 days

Sick Leave

Sick Leave balances carry over from year to year. There is no maximum.

Leave accrual begins on July 1st every year and continues each month until all leave for the year has been accrued.

*If you don’t work a full contract your first year of employment, your leave will be prorated and that year will not count as a full year for leave accrual purposes.

(Sick leave eligibility is based on a single position, not a combination of positions.)

Employees must be working in a position authorized for 6 or more hours per day to be eligible for Sick Leave.

Request a leave of absence from Human Resources in writing if you will miss more than 10 consecutive contract days.

Catastrophic Sick Leave Bank: Enroll during Open Enrollment

Employees who wish to participate must donate 1 day of Sick Leave every contribution year (whenever the Sick Leave Bank is low). Employees who would like to start participating during a non-contribution year must donate

1 day of Sick Leave to initiate eligibility

Only participating employees will be eligible to request Catastrophic Sick Leave from the Sick Leave Bank for a catastrophic event (after all Sick Leave and Vacation Leave has been used). All requests for Catastrophic Leave must be submitted to Human Resources in writing

For more information, see the Davis Educators’ Agreement

Extended Leave

Advanced Leave Requests Sick Leave – Employees can request an advance of up to 5 days in

any 3 year period

Family Medical Leave Act (FMLA) Employees can request a leave of absence of up to 12 calendar

weeks (in a 12 month period Protects your job during your absence The District will continue to pay its portion of your Insurance (if

applicable) Must have worked continuously for the District for at least 12 months

For more information, see the Davis Educators’ Agreement

Extended Leave (cont.)

Flexible Spending Account Set aside pre-tax dollars to pay for qualifying medical/dental and daycare expenses not

covered by Insurance. Benefits:

It’s an automatic Payroll deduction Reimbursement Claims can be submitted anytime You have full access to your annual healthcare contribution anytime The NBS “Flex Card” (optional) works just like a credit card!

Have immediate access to your Flex funds without submitting claims• There is an $18 charge for the card per tax year

If you have questions about Flexible Spending, please call Elizabeth in Payroll at (801)402-5236

National Benefit Services1-800-274-0503 or 801-532-4000

www.nbsbenefits.com

What you need to know: As a NEW HIRE you can enroll in Flexible Spending for this year within 30 days of your hire date,

which is your first contract day. If you would like to enroll in Flex for next year you will need to enroll during Insurance Open Enrollment, which is usually in November. You have to re-enroll in the Flexible Spending plan every year during Open Enrollment Flex is based on the tax year (January 1st to December 31st)*

There is a “Grace Period” that allows participants to incur additional expenses until March 15th of the next tax year if necessary.*

Keep your receipts, even if you are using the “Flex Card”.

All funds need to be claimed through NBS by the last BUSINESS day in March of the next tax year.*

Don’t overestimate your expenses: Use It or Lose It: If you don’t claim the money you have contributed by the deadline … you WILL lose it.* Contribution amounts cannot be adjusted unless you have a qualifying change of status.

*These deadlines may be different if you resign or retire in a year when you are enrolled in Flexible Spending. Please

contact Elizabeth in Payroll at (801) 402-5236 if you have any questions.

Utah Educational Savings Plan –Utah’s 529 College Savings PlanCollege is hard, but saving for it doesn’t have to be.

UESP makes it a cinch to start saving for college. Does not require a minimum deposit or balance

Stretch your educational dollars AND receive some wonderful tax incentives

Get more information or open an account online at www.uesp.org or call UESP at 1-800-418-2551.

Investments in UESP are not guaranteed.

Retirement Benefits: Tier 1

Pension The District fully funds your

retirement benefit (pension)

As long as you are eligible for retirement benefits (working 30+ hours per week) you are eligible for this benefit … at NO COST TO YOU!

You are fully vested after 4 years of eligible employment

401(k) The District will contribute 1.5%

of your salary to your 401(k) each month as long as you are eligible for retirement benefits

You can also contribute to your 401(k) but you are not required to

How Much Will My Pension Pay?

Pension Benefit Calculation

Number of Eligible Years of Service

X

2%

X

Average Salary

(average of 3 highest years salary)

=

Basic Annual Benefit

/12

=

Basic Monthly Benefit

Example

30 Years

X

2% (=60%)

X

$40,000

(average of 3 highest years salary)

=

$24,000/year

/12

=

$2,000/month

When Can I Retire? Your pension eligibility depends on

your age and years of service. Here are the minimum qualifications: 65 with at least 4 years of service

62 with at least 10 years of service*

60 with at least 20 years of service*

Any age with at least 25 years of service*

Any age with at least 30 years of service

*There is an early age reduction if you retire under age 65 with fewer than 30 years of service

Early Age Reduction

If you have fewer than 30 years of service and retire before age 65, your benefit is reduced. You’ll get 3% less for every year between age 60 and 65 and 7% less per year for every year below age 60.

401(k) OptionsYou can choose where and how your 401(k) money is

invested

PLEASE NOTE:If you have already

received a paycheck,Educators Mutual willnot be an option until next year (JANUARY).If you would like to

make a change at that time, please notify the

Payroll Departmentno later thanJANUARY 15th.

All URS 401(k) contributions will be

invested in the Medium Horizon Fund unless otherwise specified.

401(k)

457

403(b) – Annuities

Traditional IRA

Roth IRA

You can contribute to none, one or more. The choice is yours.

Employee Contributions (Voluntary)

11

22

33

44

55

Consider your tax bracket before and after retirement:Pre-tax Deductions

Lower your taxable income now• 401(k)• 457• 403(b)• Traditional IRA

Post-tax Deductions Pay your taxes now

• Roth IRA (Tax free growth)

Which Investment PlanShould I Choose?

For a complete listing of the Annuity companies and representatives that are authorized to provide 403(b)’s and other

investment options to Davis School District employees, please contact the Payroll Department at 801-402-5282.

Authorized Annuity Companies

www.urs.org

If you have questions about the URS website or online

enrollment, call 801-366-7750

Your Account Number will be included with your URS Enrollment Packet ,which URS will mail to your home.

Call Payroll: (801) 402-5282

Questions?

Personal Leave and Sick Leave Twyla: (801) 402-5326

Extended Leave and Catastrophic Leave

Marilyn: (801) 402-5327

Flexible Spending Elizabeth: (801) 402-5236

Retirement and 401(k) Holly: (801) 402-5176 Cindy: (801) 402-5324

Thank You!If you would like step-by-step

instructions for accessingMyDSD Payroll Management(where you can enter your

Direct Deposit and W-4 information, make changes to Payroll and Personal Profile information, and view/printyour pay stubs and W-2’s),

please see theMyDSD Payroll Management

Orientation.