CKI Board Book, July 2013

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Circle K International

Board of Trustees

Board Book

July 2013

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International Board Book Highlights

Definition of Interclubs and Kiwanis Family

Relation events (KFRs):

The international board will be

proposing a policy code amendment to the

International Council to redefine what an

Interclub and a Kiwanis Family Relation are.

See Page 8 - 10.

2013-2014 Goals:

The International Goals were formed around the goals

submitted by each of the districts. The International Board

hopes to assist each district in reaching their goals! The 2013

– 2014 Goals are as followed:

Membership: 13,914

Service Hours: 410,000

Kiwanis Family Relations: 3,000 events and 5,600 hours

Interclubs: 3,300 events and 6,150 hours

LSSP 2014 Attendance: 200

International Convention 2014 Attendance: 414

2013-2014 Ad-Hoc Committees:

Recruitment, Retention, and Revitalization

Social Potential Innovative Club Enhancement (S.P.I.C.E.)

International Expansion

2013-2014 Task Forces:

Governing Documents

Awards !

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Dearest Members of Circle K International:

On behalf of the Circle K International Board, I would like to thank you in

advance for taking the time to review the first board book of the 2013-

2014 year. Board books are one way in which the International Board

keeps you in the loop of what is going on around our international

collegiate organization.

For those who have never read a board book before, the purpose of a

board book is to review the actions taken by your elected officials. A

board book summarizes what is being done and what we hope to

accomplish in the near future. We hope to accomplish many things this

upcoming year.

This board book comes with many highlights since International

Convention. We hope you take the time to thoroughly understand our

actions from the start of our term until now. While it is still early in the year,

this board book hopes to serve as the start of a productive year. The

International Board urges you to not only read this information thoroughly,

but to share it with other Circle K members and leaders.

Again, thank you for taking the time to review our board report.

Remember, we are here to serve you, the members of Circle K

International. Like always, if you ever have any questions, concerns, or

criticisms, please don’t hesitate to bring it to my attention. As a member of

the largest collegiate service organization, your input is critical to the

development of our organization.

Serving one day at a time,

Daniel Tsang

Circle K International President

Introduction

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July Board Meeting Minutes ............................................... 5 - 11

I. Call to Order .........................................................................................5

II. Pledge of Allegiance ..........................................................................5

III. Circle K International Pledge.............................................................5

IV. Explanation of Agenda.....................................................................5

V. Approving the June Board Meeting Minutes ..................................6

VI. International Board Reports ..............................................................6

VII. Approving the 2013-2014 Goals for Circle K Interational .............6

VIII. Approving the 2013-2014 CKI Standing and LSSP Committees ..6

IX. Approval of the 2013-2014 CKI Ad-Hoc Committee Selection.....7

X. 2016 International Convention Location Prederence ...................8

XI. Approval of New Jersey District Bylaw Changes............................8

XII. Approval of the Policy Code Changes to the International .......8

XIII. Miscellaneous .................................................................................10

XIV. Closing Comments ........................................................................10

XV. Adjournment ...................................................................................10

Board Reports..................................................................... 12 - 39 I. International President .......................................................................12

II. International Vice President .............................................................15

III. Subregion A Trustee ..........................................................................18

IV. Subregion B Trustee..........................................................................23

V. Subregion C Trustee..........................................................................25

VI. Subregion D Trustee .........................................................................28

VII. Subregion E Trustee .........................................................................30

VIII. Subregion F Trustee ........................................................................33

IX. Subregion G Trustee ........................................................................37

X. International Trustee At-Large ........................................................39 !

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Table of Contents

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July Board Meeting Minutes!

Sunday, July 28, 2013 at 10:15 am (EST)

Attendance:

Name Position Present Absent

Daniel Tsang International President X

Amelia Ahnert International Vice President X

Kathy Le Subregion A Trustee X

David Limjoco Subregion B Trustee X

Jonathan Pevarnek Subregion C Trustee X

Jonathan Lacaba Subregion D Trustee X

Alex Bour Subregion E Trustee X

Danielle Sammut Subregion F Trustee X

Stefan Ludlow Subregion G Trustee X

Mason Kuang International Trustee At-Large X

Chris Martz Director of Circle K International X

Maria Demko CKI Specialist X

Jim Rochford Kiwanis International Trustee to CKI X

I. Call to Order

President Tsang called the July Board Meeting to order at 10:15am

(EST).

II. Pledge of Allegiance David Limjoco

III. Circle K International Pledge Kathy Le

IV. Explanation of Agenda

Old Business

Approval of Minutes from June Board Meeting

International Board Reports

New Business

Approval of the 2013-2014 CKI Goals

Approval of the 2013-2014 Standing Committees and LSSP

Committee

Approval of the 2013-2014 Ad-Hoc Committee Selection

Assignment of a Location for the 2016 International

Convention

July Board

Meeting Minutes

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Approval of the New Jersey District Bylaw Changes

Approval of the Policy Code Changes

V. Approval of the June Board Meeting Minutes

Trustee Ludlow moved to approve November Board Meeting

minutes as stated.

Trustee Sammut seconded.

No Discussion

9 in affirmation, 0 opposed, 0 abstentions

Motion Passes

VI. International Board Reports

Each member of the International Board has submitted a report,

which is included in the following sections of the Board Book.

VII. Approval of the 2013-2014 Goals for Circle K International

Vice President Ahnert moved to set the 2013-2014 CKI Goals to

13,914 for membership, 5,600 hours and 3,000 events for Kiwanis

Family Relations, 6,150 hours and 3,300 events Interclubs, 410,000

hours for service, 200 for LSSP 2014 attendance, and 414 for

International Convention 2014 attendance.

Trustee Limjoco seconded.

No Discussion


Motion Passes

VIII. Approval of the 2013-2014 CKI Standing Committees and Large Scale

Service Project Committee

Vice President Ahnert moved to approve the following committee

assignments:

Large Scale Service Project Committee:

Morgan Fierro, Chair

Kathryn Graves, Secretary

Kathy Le, Board Liaison

Kelly Chan, Fellowship Sub-committee Chair

Mak Hozo, Publicity and Internal Marketing Subcommittee Chair

Kevin Chiong, Co-Project Planning and External Relations Sub-

committee Chair

Brittany Abrams, Co-Project Planning and External Relations Sub-

committee Chair

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Emily Condon, Logistics Sub-committee Chair

Membership and Marketing Committee

Jonathan Lacaba, Chair

Alex Bour, Secretary

Sanjuana Zavala

Kevin Arthur

Lena Scheibengraber

Taryn Gisham

Kiwanis Family Relations Committee

Danielle Sammut, Chair

Mason Kuang, Secretary

Nicole Tardif, K-Kids Ambassador

Sarah Nolan, Aktion Club Ambassador

Katie Auwaeter, Key Club Ambassador

Jennifer Que, Kiwanis Ambassador

Monica Wang, Builder’s Club Ambassador

Service Committee

Kathy Le, Chair

Stefan Ludlow, Secretary

Kelsey Gower, March of Dimes Ambassador

Byron Montilla, UNICEF: The Eliminate Project Ambassador

Cortney Ferris, UNICEF: The Six Cents Initiative Ambassador

Jonathan Cao-Nguyen, STUFH Ambassador

Heidi Brooks, Better World Books Ambassador


No Discussion


Motion Passes

IX. Approval of 2013-2014 CKI Ad-Hoc Committee Selection

Trustee Pevarnek moved to approve the 2013-2014 Ad-Hoc

Committees to be Recruitment, Retention, and Revitalization, Social

Potential Innovative Club Enhancement (S.P.I.C.E.), and

International Expansion.

Trustee Lacaba seconded.

No Discussion


Motion Passes

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X. 2016 International Convention Location Preference

Trustee Ludlow moved to not have the 2016 International

Convention in Toronto.

Vice President Ahnert seconded.

No Discussion


Motion Fails

Trustee Limjoco moved to have the 2016 International Convention in

Toronto.


No Discussion


Motion Passes

XI. Approval of New Jersey District Bylaw Changes

President Tsang encouraged that Trustees ask their districts to send

Kiwanis Approved Bylaws to have them approved by the

International Board.

Trustee Sammut explained that at the New Jersey’s 2013 District

Convention the District’s bylaws were amended to change the

membership fee from $8 to $10.

Trustee Ludlow moved to approve the New Jersey District Bylaw

changes made at their 2013 District Convention.

Trustee Bour seconded.

No Discussion


Motion Passes

XII. Approval of the Policy Code Changes to the International Council

President Tsang explained that this policy code change would be

sent to the International Council, if approved. The International

Council is made up of the International Board, District Governors,

and past International Presidents that are still members of CKI.

Trustee Pevarnek motioned to approve the following changes to the

Policy Code:

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Subsection K, iv. Interclubs

a. An interclub shall be defined as a meeting or event

organized by two or more CKI clubs, including CKI clubs-in-

formation, in which at least two members from each CKI club

attend. (2/11)

An interclub shall be defined as a meeting or event organized

by a CKI club with at least one other CKI club in attendance,

each having two or more members present.

i. Clubs in formation may count as a club for the

purpose of calculating an interclub.

ii. A meeting or event organized by the international

or district levels of CKI shall not count as an interclub.

iii. Each CKI club with two or more members present

that satisfies these requirements will have individually

completed one interclub. (2/11)

b. A Kiwanis Family Relation (KFR) shall be defined as a

meeting or event organized by at least one CKI club and at

least one other level of the Kiwanis Family, including clubs-in-

formation, in which at least two members from each club

attend. (2/11)

A Kiwanis Family Relation (KFR) shall be defined as a meeting

or event attended by at least one CKI club and at least one

club from another branch of the Kiwanis Family, each having

two or more members present.

i. The other levels of the Kiwanis Family are K-Kids,

Builder’s Club, Key Club International, Key Leader,

Kiwanis Junior, Kiwanis International, Young Professionals,

Golden K, and Aktion Club. (2/11)

ii. Clubs in formation may count as a club for the

purpose of calculating a KFR.

iii. A meeting or event organized by the international

or district levels of CKI shall not count as a KFR.

Each CKI club that satisfies these requirements with two

or more members present will have individually

completed one KFR.

Trustee Le seconded.

No Discussion


Motion Passes

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President Tsang requested that a description be written up to

explain the changes being made and that it would be sent to the

International Council.

XIII. Miscellaneous

Director Martz informed the board that the dates for the January

Board Meeting would be January 30 - February 2, 2014. He also

mentioned that the Executive Committee could come in on

Wednesday, January 29, if necessary.

XIV. Closing Comments

Trustees from Subregion A through G passed.

Trustee Mason commented that it was a good first meeting.

Vice President Ahnert mentioned that she was excited to see the

committees coming together and would be sending the committee

chairs information/resources from past years.

Councilor Rochford commended the board for wanting to keep a

strong connection with Kiwanis in the coming years. He also was

impressed by the professionalism of board. He highlighted the ability

for the board to take the time to work out the small detail, but also

being able to take a step back and think about what we want to

achieve, service. Councilor Rochford also stated that leadership

starts at the top and reminded the board to begin getting involved

in building a new CKI club to show the importance of it to others.

Director Martz said that is was the most efficient Board Trainer in 4

years!

President Tsang thanked everyone for being on time and being

attentive listeners all through board trainer. He also reminded the

board that Vice President Ahnert and himself were only an email

away, if they every needed anything.

XV. Adjournment

President Tsang asked for a motion to adjourn the meeting.

Trustee Bour so moved.

Trustee Lacaba seconded.

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Motion Passes

The 2013 July Board Meeting was adjourned at 11:06 am (EST).

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On behalf of the newly installed International Board, I wanted to take this

opportunity to welcome you to the start of the 2013-2014 year. We are so

excited to see what this upcoming year has in stored. Since taking office

after Circle K International Convention in Vancouver, British Columbia, the

International Board has been working hard to continue the success of the

2012-2013 year. We hope to continue providing you relevant and useful

information to bring back

BOARD UPDATE

Board Trainer

Most recently, the International Board met from July 25th to 28th for our

Board Trainer in Indianapolis, Indiana. International Vice President Amelia

and I arrived a couple days earlier to prep and discuss various logistics for

Board Trainer and the upcoming year.

During our Board Trainer, the International Board was able to meet and

bond with the Key Club International Board, Key Club District Governors,

and various Kiwanis International staff members. The International Board

was able to facilitate exercises and activities to better prepare the Kiwanis

family for what is in store for the upcoming year.

In keeping with the educational purpose of Board Trainer, the

International Board also discussed, at length, how we hope to proceed

this year. Various “Hot Topics” were discussed such as the possibility of

keeping or changing subregions, redefining interclubs and Kiwanis Family

Relations, and many more.

Like years past, we promise to continue maintaining our high level of

communication. After all, communication should be both ways and we

aim to make sure that every voice is heard.

Committee Selections

After spending hours in the boardroom discussion various “Hot Topics”, at

night, we sat down and selected members of our Standing Committee

and Large Scale Service Project (LSSP) Ad-Hoc Committee. We received

many outstanding applications this year, so it was very difficult selecting

Board Reports:

International President

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the best of the best. We are very excited about our selections and the

International Board hope you are excited to be working with them as well.

During this time, the International Board had a lengthy discussion in

regards to what Ad-Hoc Committees Circle K International should have for

the year. With the recommendations CKI District Governors gave in their

monthly board report, the International Board agreed upon three Ad-Hoc

Committees and two Task Forces. The Ad-Hoc Committees for the 2013-

2014 year are Social Potential Innovative Club Enhancement (S.P.I.C.E.),

Recruitment, Retention, and Revitalization, and International Expansion.

The Task Forces for the 2013-2014 year are Governing Documents and

Awards.

PRESIDENT’S UPDATE

Communication

Throughout the start of my term as International President, I have utilized

various forms of communication to better reach the members of our

wonderful organization. These communication styles include providing

various updates through Facebook Groups, daily communication with

International Trustees and staff members through emails and phone calls,

a biweekly email to CKI Governors, and many more.

In addition, I have been in frequent communication with Kiwanis Trustee

Jim Rochford from the Illinois-Eastern Iowa District as he serves as the 2013-

2014 Kiwanis International Counselor to the Circle K International Board.

Trustee Jim serves as an advocate for Circle K International on the Kiwanis

International Board and I look forward to continue working with him this

upcoming year.

TRAVEL REPORTS

Summer Social | Illinois-Eastern Iowa | July 13th (UNOFFICIAL TRAVEL ~

CKI DID NOT PAY FOR THIS VISIT)

• Completed service projects with fellow Illinois-Eastern Iowa Kiwanis

Family

• Attended workshop that assisted club officers with recruitment and

retention of prospective and returning club members

• Partook in fundraiser for District project, Spastic Paralysis Research

Foundation

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FUTURE PLANS

Committees

The International Board is very excited to review the 2013-2014 Ad-Hoc

Committee Applications. I know we are going to get many exceptional

individuals apply. I look forward to seeing what each member brings to

the committees and hearing what they will accomplish this upcoming

year.

Communication

I will be holding optional one-on-one chats with Governors on the second

week of August. Beyond that, I will continue to serve as a resource with

International Board Officers and members of Circle K. This includes

providing various newsletter articles to districts and clubs.

CONCLUSION

As a whole, the International Board has already made significant strides in

strengthening our organization. With the help and support of members like

you, I know our organization, as a whole will continue to stride towards the

best.

Like stated in all formal communication I have sent out, please do not

hesitate to contact me with any questions, concerns, or criticisms. I am

here to serve you and our wonderful organization.

Serving one day at a time,

Daniel Tsang

International President


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Hello CKI!

I am excited to get the 2013-2014 year started with such a dedicated

group of CKI leaders! While in Vancouver, I had to the chance to meet

with CKI members from all over and serve along side them during a rainy

LSSP. After experiencing what CKI members can accomplish in two days, I

have high hopes for what we can accomplish throughout this year.

With that said, we still have several months of the 2012-2013 fiscal year left.

Below is an update on our organization’s progress towards the 2012 – 2013

International Goals.

2012 – 2013 Goals

(10/1/12 – 9/30/13)

Current Totals

(as of 7/1/13)

% Goals

Service Hours 400,000 280,548.73 70.14%

Membership 14,210 13,017 91.60%

Interclub Events 3,500 6,554 187.26%

KFR Events 3,500 6,498 185.66%

My Actions Since Last Report

As an International Board Officer

• Communicated with staff in order to plan the International Board

Trainer

• Will be attending the International Board Trainer in Indianapolis,

Indiana

As the International Vice President

• Revised the 2013-2014 International Standing Committee and Large

Scale Service Project Committee applications

• Created several CKI Weeklys and distributed them through the CKI

Google group

• Revised the 2013-2014 International Board Committee Placement

Survey

• Gathered District goals for the creation of 2013-2014 International

Goals for October 1, 2013 through September 30, 2014

• Recorded the service hours, interclubs, and KFRs submitted in the

June and July Governor Monthly Reports (MRFs)

• Promoted members to apply for the International Committees

Board Reports:

International Vice President

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• Reformatted several documents using the new branding upon

request and had them added to the CKI website

• Assisted President Tsang in creating the Governor Monthly Report

Form questions for August through October

As a Pennsylvania District Member

• Promoted applications for International Committees

• Assisted in generating topic ideas for governor’s email

As a Penn State – University Park Club Member

• Corresponded with members to promote applying for International

Committees

• Submitted my summer service hours

Travel Report(s)

I have not had the opportunity to make any visits since attending ICON

and LSSP. I am looking forward to the trips I have planned for the coming

months!

Short-term Future Plans


• Select and finalize International Standing Committee, Ad-Hoc

Committee, LSSP Committee, and Task Force members

• Participate in a successful Board Trainer

• Finalize the 2013-2014 Goals for Circle K International

• Establish the CKI fall visit schedule

As the Vice President

• Complete the July 2013 Board Book

• Create the Ad-Hoc Committee and Task Force applications and

begin promoting them

• Continue sending out CKI Weeklys that contain a variety of

information

Long-term Future Plans


• Promote interactions between the International Board and CKI

members

• Educate those in CKI about the International level


• Send out the CKI Weekly consistently on Mondays

• Work closely with International Committees to ensure that they are

successful

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Steps Towards Achieving Long-term Future Plans


• Sending personal emails to all members that District Governors

identify as going above and beyond

• Creating a appealing Board Book with a summary page


• Continue planning out upcoming CKI Weeklys in advance

• Draft a plan for working with International Committees

o Meetings with chairs, attending committee meetings,

evaluations, etc.

CKI Achievements Since Last Report

• Starting my third year on the International Board! I am excited to be

working with an incredible group of CKIers!

Personal Achievements Since Last Report

• Finished my last day working for Science-U Summer Camps after 5

years!

Respectfully Submitted,

Amelia Ahnert

International Vice President


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Dear Subregion A,

Thank you again for the opportunity you have given me to serve such a

wonderful group of passionate individuals. My love for our organization

has grown since having met many of you and I hope that in some way

that international has also been able to help you. As the new year begins,

I hope that we will all be able to continue growing and working hard as

our Subregion is ever-expanding. Soon I will have the opportunity to

connect with the other members of the International Board in

Indianapolis, IN in order to set the groundwork in which our organization

will head and I am very excited to learn more about how I can help you.

As the summer continues I hope that the passions and goals in which you

have in the organization flourish and that the school year is your best one

yet. Take a step back and relax because you all deserve it and I hope to

see you all once again soon.



• Completed all forms and applications as required of any

International Board member

• Kept in contact with the International President and International

Vice President regarding incoming information from the districts of

Subregion A

As a Subregion Trustee

• Held a Subregion A chat with all four governors in order to discuss

feedback from International Convention and the Large Scale

Service Project

• Created and designed a new weekly Subregion A Update for all

district board officers and administrators to review

• Responded to governors via the July monthly report form and

provided suggestions towards any questions and issues

• Reinforced deadlines for applications and forms due throughout the

international and district level

• Reestablished the Subregion A Governor MRF Competition to

encourage the submission of monthly report forms in a timely

manner

• Provided updates to the Subregion regarding matters of the

Board Reports:

Subregion A Trustee

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International Convention and Large Scale Service Project

As a Western Canada District Member

• Actively kept up to date with any information the district board has

to offer

• Promoted vacant chair positions to individuals whom may be

interested in becoming involved in the district

As a University of Alberta Club Member

• Attended our sponsoring Kiwanis club’s general meeting

• Promoted attendance at events and advertised for upcoming

volunteer opportunities

Updates on Subregion A

Montana District

• Submitted their district goals for the 2013 – 2014 CKI year to

international

• The district board has currently selected October 11-13, 2013 as the

date of their Fall Leadership Training Conference

• Current vacancies on the district board include the positions of

lieutenant governor

Pacific Northwest District

• Submitted most of their district goals for the 2013 – 2014 CKI year to

international and will follow up

• The district board has a planned summer meeting on August 15 – 17,

2013 in Seatac, WA

• Current vacancies on the district board include three lieutenant

governors, the Marketing Chair, and the Technology Chair on July

30, 2013 in Morgantown, IN

• Have five members of the district attending Leadership Academy

Utah-Idaho District

• The district board currently has no vacancies

Western Canada District

• Submitted most of their district goals for the 2013 – 2014 CKI year to

international and will follow up

• The district board has a planned summer meeting on July 28, 2013

online

• Current vacancies on the district board include the district

secretary/treasurer, the Kiwanis Family Relations Chair, the

Membership Development and Education Chair, the Service Chair,

and the District Convention Chair

• Has one member of the district attending Leadership Academy

!"'!

Travel Report(s)

No travels were made between election at the 2013 International

Convention in Vancouver, Canada, and the International Board Trainer in

Indianapolis, IN.



• Provide input on International issues in regards to district strengths

and other outstanding topics

• Attend the International Board Trainer in Indianapolis, IN

• Take on the responsibility of an international committee and

determine which individuals will serve on said committee


• Schedule individual governor chats to discuss matters of the district

• Contact each district administrator in order to schedule individual

chats to discuss district progression and feedback from the

International Convention

• Develop a means for clubs and districts to communicate with each

other and share ideas

• Create a way in which members within the Subregion can become

involved internationally without having to commit to a position but

instead participate to foster companionship



• Think critically of the changes that can be possibly made with the

position as trustee and implement ideas depending on necessity of

districts

• To adhere to the goals of the International Board to ensure the

growth of the organization


• Provide a voice for the districts of Subregion A on an international

level and to continually provide the districts with information

regarding the international level

• To visit each district within Subregion A for at least one event

• Properly educate district board members with information regarding

their roles and responsibilities from an international perspective while

providing them with the means to understand the necessity of being

a general member

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• Aid each district board member in achieving their goals as a

member of our organization

• Promote the preferred charities and service partners of Circle K

International in ways that will encourage service amongst members,

clubs, and districts



• Attend board meetings and actively participate by either providing

feedback or asking questions

• Constantly keeping in contact with the International Board, and in

particular, the International President and International Vice

President in order to ensure that my actions are working towards

reaching the goals of the organization


• Collect and report criticisms from districts, districts boards, and

administrators, in order to have any questions answered

• Keep an open line of communication with each governor as to

provide the information they require to make requests regarding

visits and workshops to maximize the opportunity of international

requests

• Contact not only governors but also district board members as a

way to introduce them to the international level but also receive

feedback of governors from a point of view that is not always

necessarily heard

• Provide the resources, information, and education necessary in

order to ensure that every district is able to donate either time or

funds towards a cause that the entirety of the organization is also

dedicated towards thus increasing the sense of the international

aspect of Circle K


• Elected the 2013 - 2014 Subregion A Trustee


• Photographed over two thousand (2000) images at the International

Convention and Large Scale Service Project in Vancouver, Canada,

over the span of ten (10) days


!""!

Kathy Le

Subregion A Trustee


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• Recently elected at ICON.

• Promoted international committee applications.


• One-On-One calls with District Governors

• Sent out communications to district officers

• Wrote ICON article for Rocky Mountain

As a CNH District Member

• Attended the District Board Meeting

• Assisted with President’s Retreat

As a UCLA Club Member

• Attended summer meeting.

• Went to a social event.

Updates on Subregion B

California-Nevada-Hawaii District

• President’s Retreat just occurred.

• Planning for fall events Crazy Kompetition for Infants and Fall Training

Conference.

Rocky Mountain District

• District Board Meeting next month.

Southwest District

• District Board Meeting this weekend.

• Planning for Fall Rally in the fall.

Travel Report(s)

California-Nevada-Hawaii | July Board Meeting | July 14, 2013

• Subregion B Trustee Report/Update to District Board

California-Nevada-Hawaii | President’s Retreat | July 19 - July 21, 2013

• Gave a report to the district’s Presidents telling them about

international.



• Plan for the committee that I am placed on.

• Assist in any way I can.

Board Reports:

Subregion B Trustee

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• Send bi-weekly email updates to the districts.

• Plan pen-pal system for districts.

• Visit Southwest and Rocky Mountain Districts during my summer.



• Assist the international committees

• Communicate with the international officers.


• Create a network between my districts

• Connect officers together.



• Wait for appointment to committee

• Communicate with committee members.


• Plan visits to each district

• Communicate with officers.


• Talked to each of my Governors

• Visited CNH District Board Meeting

• Attended CNH President’s Retreat


• Started full-time summer job.

• Completed my school work!


David Limjoco

Subregion B Trustee


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Greetings and salutations!

This past month has been very busy, working both personally and with the

governors of Subregion C to ensure everything is set for this coming year. I

have had the pleasure of meeting with all the governors as a group, and

individually, and I am happy to report that we have a fantastic leadership

team ready to take on this upcoming year.

During the month of July, three districts held their summer events (more

details below) and I am delighted to say they went well and there was

interdistrict attendance! While I have personally had the chance to

attend a few events within Subregion F, I am excited to return to the

midwest for our events soon.

This year, my big priorities are to work directly with members, to help our

districts work together more, and to ensure that international is actively

working for our districts. I’m excited to promote attendance of events

across district boundaries, as well as to do so myself. I will also be ensuring

that members of the subregion have a chance to weigh in on everything

that is going on at the international level and that I accurately represent

their views to the rest of the board.

We have many fantastic things ahead of us this year and I cannot wait to

see what we accomplish. I know that we have the potential to make a

lasting and positive impact upon Circle K International this year and am

excited to work alongside our governors, committees, and members to do

so.



• Completed tasks as requested

As a Subregion C Trustee

• Met with governors

• Created materials as requested

• Communicated with members of the subregion

Board Reports: Subregion C Trustee

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Updates on Subregion C

Illinois-Eastern Iowa District

• Had an amazingly successful summer social event, surpassing their

goal of 50 members!

• Held their summer board meeting

Indiana District

• Filled vacant treasurer position

Michigan District

• Currently planning a summer board meeting with all club presidents

Minnesota-Dakotas District

• Helt a successful DLSSP from July 19th to the 20th

• Finalized date October 11th to the 13th (date is now finalized)

• Working on filling recent board vacancies, making progress

Wisconsin-Upper Michigan District

• Held their summer events, Membership Education Recruitment

Program (37 attendees) and the Kiwanis Family Baseball Game (62

attendees)

• Held a board meeting when they decided upon details for the

remainder of their events (Kiwanis Family Service Day and Winter

Weekend Getaway)



• Work with the committees to ensure we get off to a good start


• Work to generate resources on items districts have had questions

about

• Get a new version of the subregion website online



• Continue to represent the best interests of Subregion C


• Get to know members of Subregion C districts

• Help Subregion C grow as a family



• Continue to communicate with district governors

• Get a new version of the subregion website online

! 27!


• Visit as many districts as possible with other members of the

subregion


Jonathan Pevarnek

Subregion C Trustee


!"%!

Hello friends!

It’s been a few weeks since we’ve seen each other, but it’s felt like

forever! Like everyone else, I’ve hit the ground running as a trustee, and

it’s been great so far. I’m excited to be with everyone in Indianapolis,

learn how to best serve our districts, and build friendships to last a lifetime!

- Jonathan



• Encouraged members to apply for international committees

As a Subregion D Trustee

• Email all governors and request information regarding districts

(goals, status, etc.)

• Consult Mo.-Ark. district editor about the district’s website

• Review Neb.-Iowa district’s service agreement

• Modified the subregion’s Twitter account and have begun its usage

As a Texas-Oklahoma District Member

• Arrange to attend Kiwanis DCON

• Attended the board’s monthly chat

As University of Central Oklahoma Club Member

• Contacted the UCO club president about service opportunities

Updates on Subregion D

Kansas District

• Governor A. Zvolanek wants to plan a fall event

• No updates on goal achievements

Louisiana-Mississippi-West Tennessee District

• Governor E. Moore wants to build a satellite club

• Governor E. Moore is looking into district website management

Missouri-Arkansas District

• Editor L. Tran is working on the district website to be finished by mid-

August

• Fall event planning is in the final stages

Nebraska-Iowa District

• Governor M. Patrick is instituting service agreements for district

board officers

• Promotional materials being developed for fall event

Board Reports: Subregion D Trustee

! 29!

Texas-Oklahoma District

• Board recently had its monthly chat

• Major developments for its Freshman Leadership Incentive Program



• Repurpose and revitalize Subregion D Twitter account

• Begin website audits for district websites

• One-on-one and conference chats with governors, alternating

monthly

• Discuss subregion amendment with districts



• Have districts begin revitalizing websites



• Asked district governors for information regarding their websites

• Consulted with the Mo.-Ark. district editor about the district website

o Conducted website audit and presented findings

o Discussed options and provided resources for website editing


• Attended my first LSSP/ICON!


• Lost two pounds! #yaysies


Jonathan L. Lacaba

Subregion D Trustee


!('!

Hello! I have been busily working to recover from the best ICON/LSSP that I

have ever been to! I have also tried to talk with all of my governors to start

communication and planning their goals for the year.



• Filled out paperwork for Chris Martz

• Completed pre-trainer board information

• Prepared myself for Board Trainer


• Responded to president/vice president emails

• Called each governor to introduce myself to them

• Attempted to use Mailchimp Newsletters and suffered technical

difficulties

As an Ohio District Member

• Worked with the University of Toledo to expedite the process of

paying district dues for a potential board member

• Spoke with Key Club officers about convention and how they can

become involved with Ohio CKI

• Planned to attend Ohio Kiwanis DCON in Lima, OH

As a University of Toledo Club Member

• Voted on amendments at International Convention as

representative from the school

• Worked with the board of officers to plan an open house/service fair

• Discussed club board trainer with the other officers

Updates on Subregion E

Kentucky-Tennessee District

• Going through governor Dropbox to establish a MRF document to

use for the year and to search for other useful resources

• Planning to have a conference call with me in 2 weeks

• Working to charter new clubs as soon as the school year starts and

there will be contacts at the schools

Ohio District

• Worked with the newly installed governor, Megan Hurley, to help

prepare her and the board of officers with district materials and

planning for their board trainer

• Reviewed district goals planning and set new goals for 2013-14

Board Reports: Subregion E Trustee

! 31!

Pennsylvania District

• Applied for International Committees

• Planning for InterPACK, their fall event

• Fall Training Conference logistics were worked on

• Board meeting on August 3 in Harrisburg, PA

West Virginia District

• Working on DLSSP, planning and logistics

• Had electronic board meeting two weeks ago

• Submitted International Committee applications

Travel Report(s)

• None at current time



• Read through the Bylaw changes made at International Convention

• Establish contact with other officers and develop professionalism

• Promote/plan goals for International Committees


• Establish a newsletter/update to share with the governors

• Travel to two (2) district board meetings

• Recognize outstanding club members of their achievements

• Provide governors with support in getting a complete board of

officers



• Promote Service Partners/Preferred Charities with districts

• Inform districts of new graphic standards, branding, and media

• Assist with planning for convention in Nashville


• Complete 200 service hours in the subregion during fall semester

• Visit each district in the subregion twice during my term



• Work with new chairs to provide information in both traditional and

non-traditional ways to clubs

• Have direct contact with the KT board of officers to assist where

needed with convention planning as well as service committee

!("!


• Make time to serve with my home club and other K-families in Ohio

first, then in the other three districts

• Attend both fall and spring district events is available and report on

the progress of the subregion


• I improved my communication skills with Subregion E governors and

was able to spend some time talking with them about current district

issues


• Completed multiple spectacular musical performances of “Once

Upon A Mattress” with local theatre group


Alex Bour

Subregion E Trustee


! 33!

Greetings! Since international convention, I have been enjoying a busy

summer working full-time as a nanny for two absolutely wonderful young

children. One of the highlights of my summer has been learning more

about the districts in my subregion and beginning my work as trustee.

Quite honestly, I am elated to be a part of the international board with

the opportunity to represent so many great servant leaders. Following this

short introduction, you will find a report of my actions and goals for the

upcoming service year!



• 7/16/13: Submitted my International Board Committee Placement

Survey

• Filled out necessary documents as per the request of CKI Director,

Chris Martz.

• Promoted International Standing Committee & LSSP Ad-Hoc

Applications

As a Subregion F Trustee

• 7/3/13: Created the 2013-2014 Sub F Govs & Trustee Group on

Facebook

• 7/19/13: Released my first Sub F Governors Update via email.

• 7/14/13: Virtually attended the Capital District’s board meeting via

skype.

• 7/17/13: Released my first Subregion F Leadership Update via email.

• 7/18/13: Designed a Subregion F Recognition Program.

• 7/19/13: Submitted an introductory article to NED’s Lobster Tales

district publication.

• 7/19/13: Submitted an introductory article to Capital’s Capital

Courier district publication.

• Encouraged Subregion F members to apply to international

committees.

• Communicated with each of my district governors.

• Communicated with the immediate past Subregion F Trustee, Robert

Acerra, to transition all information regarding Subregion F.

As a New Jersey District Member

• Attended our annual NJ Kiwanis Family Picnic

As a TCNJ Club Member

• Advertised our summer social at Six Flag’s happening on July 22nd.

Board Reports:

Subregion F Trustee

!(#!

Updates on Subregion F

Eastern Canada District

• District board is hosting regular meetings to plan for the upcoming

service year.

New England and Bermuda District

• The New England and Bermuda district board is planning their

Kiwanis Family 5K to be held on September 28, 2013.

New York District

• The New York District will be hosting their 3rd Annual Kiwanis Family

Picnic on August 25th and District Large Scale Service Project on

September 20-22, 2013.

New Jersey District

• On July 14th, the NJ District board hosted their annual Kiwanis Family

Picnic, which was another great success with over 100 attendees

from various members of the Kiwanis Family.

• The district board is planning their Club Officer Training Conference

on September 15th as well as beginning the initial planning for their

fall retreat in November.

Capital District

• Planning their Fall Membership Rally happening September 27-28,

2013.

Travel Report(s)

New Jersey | 3rd Official District Board meeting| July 14, 2013

• Gave a short introduction

• Presented a brief international update during board meeting.

• Facilitated a team building exercise called, “Silent Opera,” to the

district board officers and Kiwanis Committee members.

• Provided the board with a brief report on the happenings of

International Convention and LSSP.

• Assisted in discussions with planning INSIGHT, NJ’s annual fall retreat.

New Jersey | NJ Kiwanis Family Picnic | July 15, 2013

• I personally introduced myself to any Key Club members/district

officers that I have not met yet.

• Participated in all events, including water balloon toss, sand castle

contest, and the district board member pieing fundraiser (in which I

was introduced to the district members as Sub F’s new trustee).

• Participated in service project with all event attendees.

! 35!



• To learn more about CKI at our Board Trainer

• Become friends with each of our international board officers.

• Become friends with Key Club International Trustees.


• Facilitate a meaningful Gov/Trustee Chat in which we will discuss

speech ideas/concerns about Kiwanis DCON.

• Collectively create the official 2013-2014 Subregion F goals with the

governors of Sub F.

• Educate members of my subregion about my recognition program.

• Attend the NY District Kiwanis Family Picnic in August.

• Attend the Capital District Fall Membership Rally in September.

• Attend the NJ District Club Officers Training in September.



• Work with the International Board to accomplish all of our directives

and goals for the 2013 – 2014 Service Year.

• Attend all international board meetings.

• Lead a productive international committee with meaningful

directives.


• Actively seek input and concerns from subregion f leaders regarding

hot topics and issues that they want discussed at international board

meetings.

• Use my recognition program to launch a social media campaign on

Facebook. Essentially, the recognition program requires photo

evidence of various activities. These photos will be used on social

media as a way to visually highlight what clubs are doing to benefit

their local and distant communities.

• Attend club, divisional and/or district events held in Subregion F

districts.



• Actively listen and participate in all happenings of the international

board officer trainer so that I can maximize my knowledge to better

assist the districts in my subregion.

!($!

• Use my time wisely in the company of Key Club leaders during Board

Trainer so I can create a foundation for healthy relationships

between myself and various Key Clubbers during the service year.


• Creating appropriate materials in order to organize subregion goals

and recognition program.

• Consistent communication with my governors.


• Distinguished Governor and District (NJ) during the 2013-2014 service

year.


• Started my full-time summer job as a nanny!

• Having great success with my 5K training program thanks to

dedication on the track and the endless support from my loved

ones.


Danielle Sammut

Subregion F Trustee


! 37!



• Nothing to report.

As a Subregion G Trustee

• 7/12 I submitted a letter for the Alabama District board book.

• 7/20 I skyped into the Florida District board meeting to meet the

board and introduce myself.

As a Georgia District Member

• My Home district has not hosted any events since ICON.

As a Georgia Institute of Technology Club Member

• I have assisted with 2 recruitment drives during freshmen orientation.

• I have participated in online meetings with my club’s officers to help

plan fall events.

Updates on Subregion G

• None at this time

Travel Report(s)

• None at this time



• Become acclimated with the responsibilities of an International

Officer.

• Create and set initial Long-term goals before July 1, 2013.


• Create joint directives between myself and the governors/district

boards before August 15, 2013.

• Collect missing district goals before June 28, 2013.

• Discuss individual districts needs and set long-term goals to help with

these needs before August 15, 2013.

• Create and publish my first newsletter before August 15, 2013.



• These are still being created

Board Reports: Subregion G Trustee

!(%!


• These are still being created


• None to report


• None to report


Stefan Ludlow

Subregion G, International Trustee


! 39!



• Filled out Committee Placement Survey

• Advertised committee applications

• Advertised leadership academy

As a International Trustee At-Large

• Communicated with Kiwanians and CKI Alumni in Philippines;

established contacts with the largest club in Philippines; Advised

contact in Philippines interested in being governor about organizing

dcon/district events

• Texted and called DACA Governor Lydia and various other CKI

members from DACA.

• Reached out to various Kiwanians around the world who have

expressed interest in growing CKI

As an Eastern Canada District Member

• Attended District Board Meeting

As an University of Waterloo Club Member

• Offered consultation to incoming president

Updates on International Districts and Clubs

Andean and Central America District (DACA)

• DCON taking place at the Hotel Continental in Panama from Aug

16-18th.

Philippines

• Very active, lots of clubs. High potential on becoming a district soon.



• Attend Board Trainer and soak up as much as I can

As a International Trustee At-Large

• Establish communication with more international members of CKI


Mason Kuang

International Trustee At-Large


Board Reports: Int’l Trustee At-Large

CKI Board Book, July 2013

Documents

Transcript of CKI Board Book, July 2013