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No in-person public access to the Board Meeting
Read below for multiple ways to participate and provide comment
To protect the health and safety of the public and limit the potential spread of COVID -19, the
Department of Human Services Head Start Policy Council will hold this meeting via video
conference. These meeting standards are based upon the various suspended provision of the Open
Meetings Act issued by the Texas governor in response to the COVID-19 crisis. These
modified standards shall remain in place until further notice or until the state disaster
declaration expires or is otherwise terminated by the Texas governor.
Members of the public may listen to the live meeting by calling toll-free +1(415)-655-0001
and dialing the access code, 177 469 8650
Once a quorum is established, the Head Start Policy Council shall consider the following:
Public Comments
Public Comment will be scheduled during the meeting by the Chair. Public Comments can be
submitted until 5:00 PM on the day before the meeting. Comments received will be made
part of the record of the meeting. Comments may be provided in English or Spanish and
interpretation services will be provided with advanced notice. Public Comment can be submitted
in one of the following options:
1. Email comments up to 300 words to [email protected]. A summary of the
comment will be read into the record.
2. Leave a message at (210) 206-5544. Voice messages will be limited to 300 words
transcribed. A summary of the comment will be read into the record.
3. Those who would like to receive a live call back should include their name, telephone number,
and topic on which they would like to speak in their voice message at (210) 206-5544. Live
call back comment time limits to 3 minutes.
Posted On: 7/23/2021 5:29:21PMPage 1 City of San Antonio
July 27, 2021Head Start Policy Council AGENDA
Call to Order
Correspondence
None2.
(PASEO)
3.
Approval of the Early Head Start Carry Over Application5.
Approval of the 2021-2022 Head Start Program Design6.
Approval of the 2021-2022 Early Head Start and Early Head
Start-Child Care Partnership Program Designs
7.
Review of the Head Start CARES Act Funding Carry Over Application8.
Review of the Early Head Start CARES Act Funding Carry Over
Application
9.
Review of 2020-2021 Head Start End of Year (EOY) Data10.
Review of Head Start Health Safety Screener Calendar11.
Review of Head Start Program Monitoring12.
Review of Head Start, EHS, and EHS-CCP Monthly Reports13.
July 27, 2021Head Start Policy Council AGENDA
Review of Head Start, EHS, and EHS-CCP Fiscal Reports14.
Discuss Open Meetings Act with HSPC Members15.
Governing Body
EXECUTIVE SESSION
At any time during the Head Start Policy Council meeting, the Policy Council may meet in
Executive Session under Chapter 551 of the Texas Government Code, including consultation with
an attorney.
Preparing children and engaging families for school readiness and life-long success.
ROLL CALL
MEETING MINUTES
June 22, 2021 Meeting Minutes
HEAD START POLICY COUNCIL MEETING
June 22, 2021 6:15 P.M.
Virtual Meeting
Members Absent Edgewood Independent School District (EISD): Gabriel Trevino, Janie Garcia Ramirez San Antonio Independent School District (SAISD): Josefina Macias, Angelique Aime, Janice Garcia EHS: Alexis Mercado-Flores EHS-CCP: Barbara Pircher
Alternate Members Present
Edgewood Independent School District (EISD): Anna Macal San Antonio Independent School District (SAISD): Joe Betty Garcia EHS-CCP: Melissa Garza
Alternate Members Absent
Edgewood Independent School District (EISD): Alexis Robinson San Antonio Independent School District (SAISD): George Gilbert Ramos, Melinda Pina EHS EISD: Abel Garcia EHS-CCP: Marisela Sanchez
I. CALL TO ORDER
2020-2021 San Antonio Independent School District (SAISD) HPSC Chair, Naomi Castellanos called the meeting to order at 6:21 p.m.
San Antonio Independent School District (SAISD) HSPC Chair, Naomi Castellanos asked Ms. Rosie Plata, Management Analyst to start roll call to record attendance. Ms. Plata announced quorum was met.
II. MEETING MINUTES
Motion: Mr. Noel Cortez moved to approve the June 22, 2021 meeting minutes. Seconded (2nd): Ms. Heather Halton Vote: All in favor (unanimous)- The motion carried.
III. PUBLIC COMMENTS None to report
IV. CORRESPONDENCE
HSPC Chair, Ms. Naomi Castellanos asked Ms. Audrey Jackson, Head Start Administrator, to present Correspondence ACF-IM-HS-21-02 Group Health Insurance Plan Premiums for Furloughed Employees. Ms. Jackson reviewed the correspondence as it related to summer program closures, COVID-19 furloughs, group health premium payment during furloughs, and considerations. Some of the considerations included information about Grantees choosing to implement policies and procedures for payment of group health premiums on behalf of furloughed employees and reviewing state
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unemployment compensation insurance requirements to determine the impact on eligibility and benefits, if any, resulting from employer premium payments for furloughed employees. According to this Information Memorandum, Grantees are encouraged to consider the budget impact and potential benefits of paying all or part of group health premium costs for furloughed employees. No questions were asked. BRIEFING AND POSSIBLE ACTION (a-f)
a.) Review of Coronavirus Response and Relief Supplemental Appropriations Act (CRRSA) and American Rescue Funding Applications (ARFA) HSPC Chair, Ms. Naomi Castellanos introduced Ms. Audrey Jackson, Head Start Administrator, to review the Coronavirus Response and Relief Supplemental Appropriations Act (CRSSA) and American Rescue Plan Act (ARPA). Ms. Jackson stated the Applications were submitted for one-time funding opportunities to prevent, prepare for and respond to COVID-19 from the American Rescue Plan Act (ARPA) in the amount of $4,025,026.00 and Coronavirus Response and Relief Supplemental Appropriation Act (CRRSA) in the amount of $1,012,460.00. Ms. Jackson stated both grant applications were submitted in collaboration with our joint partner, and funds will be available through March 31,2023. DHS will request a waiver of non-federal match as allowed by the grant application instructions. Awarded CRRSA funds will be split between DHS and Head Start, Early Head Start (EHS) and Early Head Start-Child Care Partnership (EHS-CCP) contractors. The funds will be used for upgrades to the heating, ventilation, and air conditioning (HVAC) systems, outdoor learning areas, building maintenance and upgrades, personal protective equipment and other supplies used to respond to COVID-19. DHS will utilize the ARPA supplemental funds by allocating them to our early education service providers for each of the three programs: Head Start, EHS and EHS-CCP to make upgrades to classrooms and facilities. Funds will also be utilized to increase recruitment activities to recruit families for the upcoming school year. Ms. Jackson continued to state the DHS Head Start Program will develop an expanded marketing strategy as well as hire temporary staff to assist with canvassing the community in an effort to fully enroll the program in 2021-2022. Supplemental funding will also be utilized to make improvements to the DHS Head Start Brady Building that are necessary to safely resume and maintain full in-person program operations. DHS will improve the plumbing system, grade, and repave the entire parking lot pavement to allow for proper water run-off away from the building, and repair a structural beam located in the building. No questions asked.
b.) Review of 2021-2022 Head Start and EHS Program School Readiness Goals HSPC Chair, Ms. Naomi Castellanos introduced Ms. Mica Clark-Peterek, Special Projects Manager, to review the 2021-2022 Head Start and EHS Program School Readiness Goals. Ms. Peterek stated that Head Start requires that programs establish school readiness goals that align with the five central domains and state standard. Head Start also requires that parents be involved in the development of the goals and the program must complete a plan of action to achieve these goals. This plan of
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action is called our School Readiness Plan of Action. There is a collaboration with the district partners to develop this plan of action. The history of the school readiness goals includes: During the 2016-2017 school year, a survey was sent out to parents and stakeholders asking them to prioritize the skills and abilities and knowledge that children should display to ensure that they are ready for kindergarten. After meeting with these stakeholders and parents, a list was developed of 22 goals across 5 central domains. Two sets of goals were provided; one for Head Start and the other set for Early Head Start. In the 2017-2018 school year, a realization was made that having so many goals were difficult to manage and not really accessible to teachers or parents. We worked together to create a comprehensive focus list of nine main goals and age appropriate objectives for our program, birth to five years old. Ms. Clark-Peterek continued to state In the 2018-2019 school year, we made the decision to continue with the same nine goals for the duration of our 5 year program. Our Education Advisory Committee, that includes community members, parents and program staff, voted to keep our current school readiness goals for the duration of the five year grant. In 2019, Policy Council voted to continue using the same set of school readiness goals for the duration of our 5-year grant. Ms. Clark-Peterek stated the goals are being brought up to the Policy Council for review. Work will continue with our partners to create a plan of action to achieve these goals. Ms. Clark-Peterek presented the School Readiness Posters in both English and Spanish that reflected the five domains and nine objectives. Ms. Clark-Peterek commented on how these posters can be seen in our schools on bulletin boards throughout the campuses. No questions were asked.
c.) Review of Head Start Program Monitoring
HSPC Chair, Ms. Naomi Castellanos introduced Mr. Pedro Ramirez, Special Projects Manager, to review Head Start Program Monitoring. Mr. Ramirez listed the Monitoring Projects that were conducted for Head Start for 2021: Nutrition Review #2, Critical Health Concerns #2, Education Review #2, ERSEA Eligibility (3rd Selection for EISD) and Pedestrian Bus Safety #2. The monitoring Projects that were completed included Family and Community Review #1, Safe Environment #1, and ERSEA Eligibility (2nd Selection for EISD). There were four areas of non-compliance that were found regarding the safe environments review. The non-compliances are listed under the monthly report which include classroom documentation of child’s arrival and departure log being available for review, concerns with classrooms regarding pollutants/hazards that were accessible to a child, and uncovered outlets. Mr. Ramirez states the areas of concern that were found in this month’s review, included Family and Community Review #1: It was noted that there was some evidence of no follow-up contacts with goal timelines, as well as, documentation concerning Parent Connection Committee Meetings; it did not reflect any opportunities for parents/guardians to have questions or discussions. Some areas of concern from the Safe Environments Review #1 included the outdoors and gyms. The outdoor space was not clean or free from hazardous materials and conditions. In reference to the facilities, some sites did not have First Aid kits that were checked monthly; and for Classroom Safety, there was
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some emergency lighting that was not available in the event of a power failure and trying to exit the building. Regarding the ERSEA Eligibility Review (2nd Selection), some areas of concern that were noted were improper selection criteria and incorrect use of the point system. There were income points that were not being awarded correctly and, also, child’s eligibility was not determined correctly. These are the reviews that were conducted and finalized this month. Mr. Ramirez stated were working with both school districts regarding the correction of all the indicators that were noted during the reviews that were conducted this month. A question was asked by Mr. Noel Cortez, HSPC Community Representative. He asked if there was any feedback from the staff regarding if they have been receptive and open to change or are these just overlooked things? Mr. Ramirez stated that we have a great relationship with our partners, so feedback is always welcome. Mr. Ramirez stated we look at this as a chance to prepare ourselves for any kind of Federal Review we may come across. Feedback from both districts and from staff have always been open. There has always been an open line of communication between Head Start and our partners as well as to our training and technical assistance team to provide any kind of assistance they may need. A question was asked by Ms. Naomi Castellanos, HSPC Chair. Ms. Castellanos inquired about the Point System. Mr. Ramirez stated that a selection criteria system is utilized, and it is based on points that are given to families that apply for the program. Some issues were found with assigning the correct points. Mr. Ramirez further explained that the majority of the time, it is just a simple data entry mistake. The use of a multilayer of checks and balances is utilized. For example, there is a second verifier that checks the initial applications and then the Compliance Team, checks on both the second verifier and the initial information that goes into ChildPlus. HSPC Chair, Ms. Castellanos asked Mr. Ramirez if this Point System was the same one that was approved a couple of meetings ago. Mr. Ramirez stated that was correct. Ms. Castellanos further asked if the enrollment was up or down because of the Point System issues. Mr. Ramirez responded that the Compliance Team quickly checks the applications after selections. A list is provided as soon as families are selected into the program to ensure that processes are completed to meet eligibility. Therefore, issues can be identified and addressed. Ms. Dani Salas, Senior Management Analyst, ERSEA, can probably speak more about the numbers going up or down, but they should not be affecting the overall percentage of families getting into the program. Ms. Castellanos asked, “When parents do the interview and do not meet the point system and get denied, do they become eligible when the mistake gets caught? Mr. Ramirez stated that, at this point, we have not come across a family that has been denied or where our findings led to a major change to the child’s enrollment or selection. The purpose of the Eligibility Review is to detect any errors and correct them on the spot. So, if we need to re-communicate with the parent or the families, we can do it in a timely manner. Ms. Dani Salas, Senior Management Analyst, ERSEA, stated that one of the most important things about the monitoring and our processes is that the Office of Head Start does not expect for us to be perfect. Right now, everybody qualifies for Head Start. Rest assured that any applicant that applies for the program, their application is processed and refined to insure it will be moved to the Waitlist. There are no applications that are declined or abandoned or taken out of our system because someone overlooked or awarded points incorrectly. All applications are viable, and we work to
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insure they are corrected so that they are available and ready to be selected for our program. Most importantly, our monitoring systems that are set in place are just that, they are systems. When the Office of Head Start comes in to look at our program, they are not expecting perfection, but they like to look at our systems to ensure that we have a system set in place that will catch these errors. We have a very strong monitoring process and please be assured that every application that comes in is on our Waitlist awaiting to be selected. Mr. Ramirez stated this also gives us an opportunity to provide more training to our teams and partners. Ms. Salas further stated that the monitoring results are analyzed and incorporated into the training going into next year. The information is used to continue refining the processes to ensure that we are performing at our most optimal performance. Ms. Joe Garcia, HSPC member, asked if telephone calls are going out earlier this year if a student is approved for Head Start. Ms. Dani Salas reported that upon conclusion of selections, families are notified less than a week upon selections. We immediately try to notify the families that they have been selected for our Program so there is no delay in notifications. There were no further questions.
d.) Review of EHS and EHS-CCP Program Monitoring HSPC Chair, Ms. Naomi Castellanos introduced Ms. Dianne Mendez, who will be reviewing the EHS and EHS-CCP Program Monitoring. Ms. Rhonda Roach, Sr. Projects Manager for the Early Head Start Program stated she will be providing the monitoring results for both the Early Head Start and the Early Head Start Childcare Partnership Program. For the Early Head Start Program, this is a start-up year and we started services late. The monitoring was approached differently due to the late start- up, building the enrollment, and the staffing component. The project that was completed in the month of May was a consolidated comprehensive file review. We looked at various service areas across the Early Head Start Program for each file. There were no non-compliances that were identified but some areas of concern were identified. There were five (5) files that were missing the Parent Handbook, three (3) files that had incomplete Teacher/Parent Home Visit forms, two (2) files that had incomplete ASQ-3s and some missing immunizations, and there was one (1) file that had several items that were missing; a Well Child Check, and ASQ-SE2, an up to date immunization and attendance. The team continues to support the staff and provide technical assistance to address all of these areas. No questions were asked. For the Early Head Start Child Care Partnership, the monitoring projects that were completed during May was the review for Curriculum Fidelity, an HR File Review and an Unannounced Safe Environment Site Visit. Through these monitoring projects, we did not identify any non-compliances but there were a few areas of concern. We had no findings found throughout the Curriculum Fidelity. Some concerns were found in the HR Files that found four of the six providers had items missing for the review. They were missing training certificates and an expired CDA, although evidence was provided that it was being renewed. Also, a staff member was pending enrollment in a CDA class but within the hiring procedure timeline. It was still noted because we do want to elevate that as a concern to make sure that the provider stays on top of it and that it is completed within the timeline provided. Ms. Roach continued to state through our Unannounced Safe Environment Site Visits, there were some items that were addressed through the Corrective Action Plan and you can see the itemized items that were found have been responded to through the Corrective Action Plan. There was a gas inspection expired at Seton Home, a bleach bottle not under lock and key at Inman, a diaper changing cabinet unlocked at Healy Murphy as well as a Health and Safety Resource Booklet not
6
posted in one class. There was a daily classroom checklist incomplete at the YWCA. The team continues to provide on-going technical assistance, but these Corrective Action Plans have been responded to. No questions were asked.
e.) Review of Head Start, EHS, and EHS-CCP Monthly Reports HSPC Chair, Ms. Naomi Castellanos introduced Ms. Audrey Jackson, Head Start Administrator, who will be reviewing the Head Start, EHS, and EHS-CCP Monthly Reports. Ms. Jackson reported that these are reports that are in the packet every month and that typically, items of interest are brought to the Policy Council’s attention. Based on earlier conversation, regarding enrollment, Ms. Jackson discussed percentages of enrollment, income eligible vs. over income enrollees. Head Start is allowed to enroll 10% of over-income families that are over-income by more than 131% of the poverty guidelines. We do have low enrollment this year and we did cap out on that 10%. Typically, we do not tend to get close to that number; maybe 5% up to 7% might be the highest that we get to on any given year. This is mostly because we select families based on the point system. So that means, that those with the most need, get in first. This year, we did get to that 10% for the Head Start Program for the end of May report. Ms. Jackson stated with Early Head Start, we are under-enrolled because it is a brand new grant. With our CCP program, we are nowhere close; we are at 1% of our families that are over income and that is because we have so few slots. In that program we only have 216 slots vs. over 3,000 in Head Start. No questions were asked.
f.) Review of Head Start, EHS, and EHS-CCP Fiscal Reports HSPC Chair, Ms. Naomi Castellanos introduced Ms. Mary Vasquez, Fiscal Manager, who will be reviewing the Head Start, EHS, and EHS-CCP Fiscal Report. Ms. Vasquez reported that this is a report on Head Start and that we are on the fourth month of the grant. This report is as of May 31st, 2021. Our total award, located in the first column, is the total Federal Budget amount of: $25,037,682. The Non-Federal budget is $6.2 million for a total budget of $31.2 million. Our year-to-date, as of May 31st, we had planned on being at $4.8 million in expenses on the Federal side for a total of $4.8 million in total expenditures. Our year-to-date actual are $4.3 million on the Federal side, and $13,000. on the Non-Federal side for a total of $4.3 million expenses spent. This is a variance of half a million dollars in total. Primarily, our variances normally come from personnel. We have 98 positions in Head Start and technically, there are 5 vacancies; one is an accountant position, and the others are program positions. We hope to get them all permanently filled by the end of the summer. The Division also has some additional vacancies coming up in June and those will be reflected in the June variances. Ms. Vasquez stated the Division has already started working on spending the variance which totals about $81,000 in personnel variances. For travel, due to COVID-19, there has been nothing spent, and nothing planned as of yet. It does not mean that the Division will not spend some funds in travel, but it is likely that some of the $25,000. will be re-directed to something else. Maybe not the entirety but to other CPA expenditures. Supplies variance is about $14,000. That variance is primarily due to the ordering of supplies and other commodities, however, they did not receive an
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invoice and that is why you do not see the actual expenditure in the month of May; there are encumbrances, but it will be reflected in June. There are Contractual Services, $443,000. of variance in total; $15,000. is for fees to professional and other contractual services that have not been rendered due to COVID-19. This would just be pushed back to likely be spent later in the year. There is a significant variance with Edgewood. In the first month; they usually submit an invoice well over $60,000 - $75000. What you see is that an invoice was submitted in February for a little over $1,000. We will likely meet with Edgewood to see if they are going to spend it later in the year. We certainly hope so and give them the opportunity to do so since they are serving our Head Start children. With SAISD, the variance is due to not spending as much as was initially thought would be spent. The opportunity is also given to spend those funds later in the year. The variance in support services for UIW and MetroHealth include some clinics held by MetroHealth. The UIW contract has not been executed yet. So, they are unable to provide services at this time. The other variance under “Other” normally includes the occupancy cost, cell phone data services, mileage fees and some of the smaller and more regular monthly expenditures. What has occurred is that with our Head Start utilities, for example, they actually hit a general fund and then they are moved over to the grant. At this point, these expenses have not been moved yet. The In-Kind that the ISD’s have provided has not been posted. That is something that is pending in June. There were no questions. Ms. Vasquez reported that Early Head Start and Head Start run the same program year. She also reported that there is a variance in Personnel. There are six (6) COSA staff members who also share some of the work in the CCP program. The CCP program has 4 vacancies and in order to make both programs work, time has to be leveraged between both programs. There are no vacant positions in the program. The same, as with Head Start, Ms. Vasquez stated that there are encumbrances for supplies and those encumbrances have not materialized. Basically, we have received no invoices. The total budget is $2.6 million dollars; $2.1 million is Federal and $529,000. is Non-Federal. We estimated that by the fourth month, we would have spent $481,000. in Early Head Start; $438,000. of it being Federal and $42,000. non-Federal. We are actually at $262,000. total with $262,000. being Federal and under $1000 non-federal. This is early in the year. We received one invoice from Edgewood ISD and this is a new program. It started in 11/2020 and we are a few months into the program. There are some staggard registrations and spending with regard to this program. There is a total variance of $176,000. $144,000. is the spending with Edgewood and $4,000. due to the city’s contractual services and this is because services have not been rendered. About $1,233. variance in “Other.” No questions were asked. In reference to the Child Care Partnership, Ms. Vasquez reported that we have two more months left on the grant and then we have a 90 day close out. The budget is $3.6 million and the expenditure amount is $2.4 million; we are actually at $2.3 million which is not that far off. There is an over- expenditure in salaries and it is due to staff from Early Head Start charging the CCP program because they are spending time supporting this program. We do have a variance in Travel that will likely be re-directed somewhere else to cover the overages. Supplies are also “over” but we also have in contractual for the City, $121,000. in variance. Regarding the Brady repairs, while the majority of it will be taken from the Head Start grant, the other programs also have to contribute. In June, CCP got a purchase order to pay for some of the HVAC repairs. As of May 31st, there was no encumbrance for the over $120,000. but on June 15th, a purchase order was created to cover for some of the costs
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for repairs. In June’s report you will still see that amount, but it is set to be spent. There is a variance with UIW because services have not been rendered. We have two months left and we have an overage on some of the line items that will be covered by whatever we have in excess. This grant does have four vacancies. No questions were asked.
V. GOVERNING BODY HSPC Chair, Ms. Naomi Castellanos asked Ms. Andrea Martinez, Senior Management Analyst, to present items from the Governing Body and Advisory Committee. Ms. Martinez highlighted the City of San Antonio City Council as the program’s Governing Board and stated that a new picture would be provided. Ms. Martinez provided an update on the new City Council members and stated that Council district five (5), three (3), two (2) and one (1) will be new. Ms. Martinez also stated that as of June 15th, she will have 90 days to provide them with the Governance training. Ms. Martinez and Ms. Audrey Jackson will be scheduling one-on-one appointments with District one (1) Mario Bravo, District two (2) Jalen McKee-Rodriguez, District three (3) Phyllis Viagran, and District five (5) Terri Castillo. Ms. Martinez will be providing an update as soon as they have completed their Governance training. The Economic and Workforce Development Committee was presented with updated information with the new District 3 and District 5 members. Once those members are seated, they will be receiving the same training as the other members. The Community Action Advisory Board was presented, our current advisory committee that meets monthly. The meeting that was scheduled for June has been postponed and so the next meeting will be held on Thursday, July 29, 2021 at 3:30pm. Ms. Martinez reported that the items that will be presented include the Correspondence items that were reviewed last month, Furlough information, the Corona Virus Response and Relief Supplemental Appropriations (CRRSA) Act and American Rescue Funding Applications, School Readiness Goals, Monitoring Reports, Monthly Reports and Fiscal items. Ms. Martinez introduced Ms. Rosie Plata, the new Management Analyst with Head Start. No questions were asked.
VI. ADJOURNMENT
Motion: Ms. Joe Betty Garcia moved to adjourn the meeting. Seconded (2nd): Mr. Noel Cortez Vote: All in favor (unanimous) – The motion carried.
HSPC member for Chair, Naomi Castellanos, adjourned the meeting at 7:18 pm.
________________________________ _________________ Chair Date
INFORMATION AND
Education Opportunity (PASEO)
Week Title of Lesson Objectives
1 The Importance of the First Years in All Areas of Child Development
Understand the developmental stages children go through during the first five years. Comprehend the need to identify developmental issues as soon as possible. Understand the importance of helping our child’s brain develop in all areas: social,
emotional, intellectual, and physical. Know the characteristics we must look for to have quality child care.
2 Language Development
Understand the importance of talking to our children even before birth, to help them develop their language skills.
Understand the close relationship between speaking, listening, singing and reading and a healthy socioemotional development.
Know how to help their children increase their vocabulary and communicate better, by integrating playful learning activities into their daily routines.
Understand that no matter what language is spoken at home, strong language skills and a broad vocabulary in any language will help our children develop advanced brain functions.
3 Preparing our Children for Reading
Understand that literacy begins at home, not at school. Identify the five elements of literacy: Listening, speaking, thinking, reading, and writing. Know open-ended questions to ask their children while reading, to motivate them to think
and speak about books. Recognize activities we can do intentionally, to increase and reinforce literacy skills.
4 Developing Math Skills at an Early Age
Recognize the presence of mathematics in everyday life, and include math concepts in conversations with our children (Example: “How many?”, “Bigger than”, “This is heavy”, etc.).
Know the definition of STEM and its importance. Be familiar with various engaging activities that can help our children develop mathematical
abilities. Learn how to use objects from home (toys, shoes, boxes, etc.) to teach our children about
mathematical concepts. Feel comfortable sharing our mathematical abilities with our children, in an enjoyable way.
5 Getting Ready for School
Know what is expected of our children in the different areas of development, prior to starting school.
Understand the importance of school readiness and how early school experiences can affect future academic achievements.
Know the definition of ACEs and the impact in a child’s life. Be familiar with activities that help families develop socioemotional skills.
6 Preparing Our Children for Kindergarten
Know the skills our children need in order to be successful in kindergarten. Know that “playtime” is one of the most important ways our children learn. Know different strategies that can be used to better prepare our children for kindergarten. Be familiar with the Texas Essential Knowledge and Skills (TEKS) for Kindergarten
Week Title of Lesson Objectives
1 Establishing the Collaboration Between Home, School and Community
Understand the close relationship that should exist between the home, school, and community to support the academic success of their children.
Recognize the value of homework within education. Be familiar with the programs and services available at school and in the community to
help our students. Recognize the 21st century competencies students will need to develop in order to be
competitive in a globalized world. Identify the five key points necessary to attend a university.
2 Fostering Self-esteem and Academic Achievement
Understand the influence that parents and teachers have on the self-esteem of children. Identify strategies to develop positive self-esteem in our children. Know the correlation between students’ self-esteem and their academic performance. Identify GPA as an important element for increasing our children’s opportunities to attend a
university.
3 Relating Positive Discipline with Academic Achievement
Understand the concept of discipline as a synonym of “guide” and not “punishment.” Understand the importance of setting reasonable rules and consequences at home. Identify ways in which we can teach our children about “deferred gratification.” Analyze the five pillars of positive discipline. Understand the relationship between positive discipline and academic achievement.
4 Reviewing the Texas Essential Knowledge and Skills and Prepare
Understand the academic expectations being required of our children by the TEKS Identify age-appropriate strategies to create a home environment that supports children’s
academic development. Recognize the benefits of a parent-teacher conference and know how to make it an
for the Teacher Conference
required for college admission.
5 Gaining a Better Understanding of the School System
Be familiar with Texas’ standardized testing program (STAAR). Identify important programs that can support our children’s learning in school Identify the importance of Standardized Testing in our children’s education.
6 Becoming familiar with College Requirements
Understand the benefits of going to college. Identify the main university admission requirements and what children can do in
elementary to start preparing to be able to meet them. Recognize the importance of taking classes that are academically rigorous (Honors and
AP Classes) during high school. Understand the benefits children can obtain from participating in extracurricular activities. Be familiar with ways to finance a college education.
Approval of the Head Start
Carry Over Application
Grant No: 06CH010821
1. Summary
The City of San Antonio, Department of Human Services Head Start Program (DHS Head Start
Program), submits a carry forward supplemental application and budget to request carry forward
funding for the 2021-2022 program year in the available amount of $796,471.00.
2. Unspent Balance Explanation
DHS Head Start left $2,419,430.00 of our federal award unspent. The primary reasons for the
balance were attributed to:
• Limitations caused by COVID-19 (COVID) pandemic such as the ability to hire staff.
• Other unspent funds were associated with suspension of travel, contractor’s inability to
complete work and supply orders unable to be fulfilled because of COVID and the
shutdown.
3. Plan for Carryforward Funding
The carry forward funds will allow the DHS Head Start to provide funds to Edgewood
Independent School District (EISD) and San Antonio Independent School District (SAISD).
The funds will allow EISD and SAISD opportunities for continued program improvements
such as building maintenance and improvements and the purchase of technology and supplies.
Table 2 represents the proposed allocations for EISD and SAISD based on identified needs of
the program.
San Antonio Independent School District $427,471.00
Conclusion
DHS Head Start is committed to the success of its program and partnership with EISD
and SAISD. Receipt of the carryover request will provide the needed funds to continue to
provide the highest quality Head Start program to our children and families.
1. Summary
Program), submits a carry forward supplemental application and budget to request carry forward
funding for the 2021-2022 program year in the available amount of $796,471.00. DHS’s match
requirement for the non-federal share is in the amount of $119,118.00. The funds will allow
Edgewood Independent School District (EISD) and San Antonio Independent School District
(SAISD) opportunities for continued program improvements such as building maintenance and
improvements and the purchase of technology and supplies.
2. Head Start – Budget Justification – Federal Share
Contractual Services_____________________________________ $796,471.00
SALARIES________________________________$40,000
Extended Day Program Staff X 10
Each Staff Member will work up to 2.5 hours per day providing extended
program services for 75 days at $22.50 per hour. 2.5 X 75 X 10 X 22.50=
$42,188*
Worker’s Compensation –.52% $219 (estimate)
*(Not all ten staff members work the entire 2.5 hours each day so total will not exceed $40,000.)
SUPPLIES __________________________________$116,513
Computers <5,000 - $115,050
Replacement iPads- District policy typically requires that parents pay cost of
broken or lost iPads. Since Head Start students cannot be charged as such,
$22,815 is being used to cover these losses. Additional classroom iPads are
needed, estimated 5 iPads per 43 Head Start classrooms totaling $92,235.
Machinery & Equipment <5,000 - $6,450
Scanners to check students into classrooms and avoid cross contamination with
sign in.
CONTRACTUAL_____________________________$207,500
Classroom doors will be replaced with half doors to allow security for students,
but ability to observe without entering the classroom. Cost is for purchase of
doors and installation $57,500
Installation of protective shading over existing Cardenas play area $50,000
Maintenance – Building & Improvement___________________$323,471
• Knox Early Childhood Education Center (ECE) – 302 Tipton Ave., San
Antonio, TX 78204 – Outdoor learning and playground enhancements =
$170,000
learning environment = $75,000
78207 – Outdoor learning environment = $72,471
• Foster Elementary – 6718 Pecan Valley Dr., San Antonio, TX 78223 –
Sidewalk = $6,000
Equipment >$5,000_____________________________________$104,000
• Knox ECE – 302 Tipton Ave., San Antonio, TX 78204 – Canopy and
installation, fencing with safety latches = $80,000
• Foster Elementary – 6718 Pecan Valley Dr., San Antonio, TX 78223 –
Fencing with safety latches = $14,000
• Graebner Elementary – 530 Hoover Ave., San Antonio, TX 78225 –
Fencing with safety latches = $10,000
3. Head Start – Budget Justification – Non-Federal Share
Contractual Services________________________________________$199,118.00
Salaries ________$106,868
• Bilingual Teachers
Carryover Request – Reprogram Application
Project Summary
The City of San Antonio (City), Department of Human Services (DHS), as the grantee for
the Early Head Start Program, submits the enclosed Carryover Request – Reprogram application
for consideration. This request is to carryover unobligated funding in the total amount of
$16,500.00 from the budget period ending January 31, 2021.
Unspent Balance Explanation
The DHS EHS program left $475,235.91 of our federal award unspent. The primary reasons
for the balance were attributed to:
• Limitations caused by COVID-19 (COVID) pandemic to include a slow start-up of the new
program and the inability to hire staff.
• Other unspent funds were associated with suspension of travel, contractor’s inability to
complete work and supply orders unable to be fulfilled because of COVID and the
shutdown.
2
The additional funds will allow the Early Head Start program to provide opportunities
for continued improvements in the center base facility and courtyard/playground learning
space. Table 2 represents the proposed allocations for the Edgewood Early Head Start (EHS)
based on identified needs of the program.
Table 2: Proposed allocations
Service Provider Proposed Allocations
Total $16,500.00
Working with Edgewood EHS, DHS provided a template to gather the input on their
needs for their center base program. Edgewood proposes to incorporate a fan system within
the courtyard area for better ventilation and comfort. In addition, classroom doors will be
replaced with current doors with those with observation windows in the top portion of the
door. The proposed items are appropriate for quality enhancements.
Conclusion
DHS and the Edgewood EHS program are committed to the success of the EHS program.
Receipt of the carryover request will provide the needed funds to continue to provide the highest
quality infant toddler program to our children and families.
1. Summary
The City of San Antonio (City), Department of Human Services (DHS), as the grantee
for the Early Head Start Program, submits the enclosed Carryover Request – Reprogram budget
justification. This request is to carryover unobligated funding in the total amount of $16,500.00
from the budget period ending January 31, 2021. DHS’s match requirement for the non-federal
share is in the amount of $4,125.00. Edgewood Independent School District proposes to
incorporate a fan system within the courtyard area for better ventilation and comfort. In
addition, classroom doors will be replaced with current doors with those with observation
windows in the top portion of the door. The proposed items are appropriate for quality
enhancements.
3. Early Head Start – Budget Justification – Non-Federal Share
Approval of the 2021-2022 Head Start
Program Design
Address Phone Number Contact
Cardenas 352 3300 Ruiz Street 78228 7:40 AM 3:10 PM 444-7826 Claudia Barrios
Loma Park 111 400 Aurora 78228 7:40 AM 3:10 PM 444-8250 Roger Gonzales
Stafford 314 611 SW 36th Street 78237 7:40 AM 3:10 PM 444-7903 Tracy Tullbane
Total Enrollment 777
Arnold 64 467 Freiling 78213 8:00 AM 3:20 PM 438-6530 Belinda Hernandez
Bowden 49 515 Willow St 78202 8:00 AM 3:35 PM 738-9770 Brian Sparks
Carroll ECE 332 463 Holmgreen 78220 7:30 AM 2:30 PM 978-7965 Luz A. Barraza
Carvajal ECE 152 225 Arizona St 78207 8:05 AM 3:20 PM 978-7970 Sonya Cardenas
De Zavala 70 2311 San Luis St. 78207 8:05 AM 3:20 PM 978-7975 Donna Finch
Foster 60 6718 Pecan Valley Dr. 78223 8:00 AM 3:20 PM 438-6855 Johnny Diaz
Gonzales 31 518 E Magnolia Ave 78212 8:05 AM 3:20 PM 438-6830 Lisa Frost
Graebner 52 530 Hoover Ave. 78225 8:00 AM 3:20 PM 228-3320 Noemi Saldivar
Hirsch 75 4826 Sea Breeze Dr 78220 8:10 AM 3:20 PM 978-7985 Mary Rodriguez
Huppertz 51 247 Bangor Street 78228 8:05 AM 3:20 PM 438-6580 Linda Rios-Garcia
J.T. Brackenridge 89 1214 Guadalupe 78207 8:00 AM 3:20 PM 978-7950 Marco Morales
Knox ECE 266 302 Tipton Ave 78204 7:30 AM 2:30 PM 228-3365 Perla Kwiatkowski
Madison 75 2900 W.Woodlawn Ave 78228 7:45 AM 3:20 PM 438-6545 Lianna Cano
Maverick 76 107 Raleigh Street 78201 8:05 AM 3:20 PM 438-6550 Leila Garza
Neal 93 3407 Capitol Ave 78201 8:00 AM 3:20 PM 738-9810 Valerie D. Henry
Nelson 242 1014 Waverly Ave 78201 7:30 AM 2:30 PM 438-6555 Marissa Mendez
Sarah King 105 1001 Ceralco St. 78207 8:05 AM 3:20 PM 978-7990 Dr. Gloria Martinez
Schenck 107 101 Kate Schenck Ave 78223 8:05 AM 3:20 PM 438-6865 Susan Del Toro
Tynan ECE 254 925 Gulf St 78202 7:30 AM 2:30 PM 738-9835 Gregorio Velazquez
Total Enrollment 2,243
Head Start Total
2021-2022 City of San Antonio Head Start Program Center Listing
Hours
SAISD
Hours
EISD
Partnership Program Designs
EARLY HEAD START
Number Contact
Center Based Services 80 611 SW 36th Street 78237 611 SW 36th Street, 78237 444-7903 Jessica Zertuche
Home Based Services 48 Weekly Home Visists at Famly Homes Group Socializations a Stafford ECC
Family Homes 611 SW 36th Street, 78237 444-7903 Jessica Zertuche
Total Enrollment 128
2021-2022 City of San Antonio Early Head Start
Program Design
* Hours of operation are subject to change due to COVID-19
Early Head Start
EARLY HEAD START
CHILD CARE PARTNERSHIP
Blessed Sacrament 36 1135 Mission Rd 78210 7:00 AM 5:00 PM 532-4731 Carol Silva Ella Austin 48 1023 N Pine 78202 7:00 AM 5:00 PM 224-2351 Linda Bryant
Healy Murphy 64 122 Nolan 78202 7:00 AM 5:00 PM 224-9569 Shirley White Inman Christian Center 28 1214 Colima 78207 7:30 AM 5:30 PM 222-9641 Sharon Garcia
Seton Home 20 1115 Mission Rd 78210 7:00 AM 5:00 PM 533-3504 Enid Reyes YWCA Olga Madrid 20 503 Castroville 78237 8:00 AM 6:00 PM 433-9922 Ernestina Juarez Total Enrollment 216
Early Head Start Total Enrollment 216
* Hours of operation are subject to change due to COVID-19
2021-2022 City of San Antonio Early Head Start-Child Care Partnership
Program Design Hours
Review of the Head Start CARES Act Funding Carry Over
Application
Program Year 2021-2022
1. Summary
Program), submits a carry forward supplemental CoVID-19 application and budget to request carry
forward funding for the 2021-2022 program year in the available amount of $250,695.00. DHS
Head Start will utilize the carry forward supplemental funds to complete the heating, ventilation,
and air conditioning (HVAC) and air conditioning ducts project that was previously approved
through the original CoVID-19 grant application. Initially, DHS Head Start had an approximated
amount for the HVAC project and after working with DHS facilities, DHS Head Start has an
updated quote on the entirety of the HVAC project. The updated quote includes the replacement
of the eight HVAC units, replacement of the entire A/C ducting system and permit, administration,
construction, contingency, and other related project fees. Previously, fees, contingency and the
increasing cost of materials were not included in the original estimate. This project will be
completed for the Brady Administrative Office located at 1227 Brady Blvd., San Antonio, TX
78207. Funds will be used to address CoVID-19 related updates to ensure safety for all Head Start
children, families, and staff.
The following allocations will be available for DHS Head Start.
DHS Head Start Amount
San Antonio, TX 78207 $250,695.00
1. Summary
Program), submits the following carry forward budget justification for the CoVID-19
supplemental funding to replace the DHS Head Start Brady Building’s heating, ventilation, and
air conditioning units (HVAC) and ducting system. Due to CoVID-19, DHS Head Start will
replace the entire air conditioning ducting system as well as replace eight older units to ensure that
the building maintains fresh air volumes, fan capacity, and filtration effectiveness. DHS Head
Start wants to ensure that the ventilation and air quality in the building are able to appropriately
filter and fight viruses as well as maintain health. DHS Head Start requests approval for this
expenditure.
DHS Head Start costs for eight HVAC units and a new ducting system.
DHS Head
Start Location
installation includes upgrading electrical panels and
wiring to bring up to building codes, replacing
condensation lines, replacing exhaust fans and
replace curb adapters.
• Permit, Administration, Construction, Contingency,
and other associated fees.
1. Summary
The City of San Antonio, Department of Human Services Early Head Start Program (DHS EHS
Program), submits a carry forward supplemental CoVID-19 application and budget to request carry
forward funding for the 2021-2022 program year in the available amount of $18,440.00. The EHS
Program will utilize the carry forward supplemental funds to complete the heating, ventilation, and
air conditioning (HVAC) and air conditioning ducts project that was previously approved through
the original Head Start 06CH010821 CoVID-19 grant application. The building is shared with the
EHS Program, the CoVID-19 carry forward funds will be used towards the overall cost of the
project. Initially, DHS Head Start had an approximated amount for the HVAC project and after
working with DHS facilities, DHS Head Start has an updated quote on the entirety of the HVAC
project. The updated quote includes the replacement of the eight HVAC units, replacement of the
entire A/C ducting system and permit, administration, construction, contingency, and other related
project fees. Previously, fees, contingency and the increasing cost of materials were not included
in the original estimate. This project will be completed for the Brady Administrative Office located
at 1227 Brady Blvd., San Antonio, TX 78207. Funds will be used to address CoVID-19 related
updates to ensure safety for all Head Start children, families, and staff.
The following allocations will be available for DHS Head Start.
DHS Head Start Amount
Antonio, TX 78207 $18,440.00
1. Summary
The City of San Antonio, Department of Human Services Head Start Program (DHS Early Head
Start Program), submits the following carry forward budget justification for the CoVID-19
supplemental funding to replace the DHS Head Start Brady Building’s heating, ventilation, and
air conditioning units (HVAC) and ducting system. Due to CoVID-19, DHS Early Head Start will
replace the entire air conditioning ducting system as well as replace eight older units to ensure that
the building maintains fresh air volumes, fan capacity, and filtration effectiveness. DHS Early
Head Start wants to ensure that the ventilation and air quality in the building are able to
appropriately filter and fight viruses as well as maintain health. DHS Early Head Start requests
approval for this expenditure.
DHS Head Start costs for eight HVAC units and a new ducting system.
DHS Head
Start Location
installation includes upgrading electrical panels and
wiring to bring up to building codes, replacing
condensation lines, replacing exhaust fans and
replace curb adapters.
• Permit, Administration, Construction, Contingency,
and other associated fees.
(EOY) Data
1 07/2021
The Office of Head Start requires programs to conduct standardized and structured assessments for each child that provide ongoing information to evaluate the child’s developmental level and progress in outcomes aligned to the goals described in the Head Start Early Learning Child Outcomes Framework (HSELOF): Ages Birth to Five. Such assessments must result in usable information for teachers, program staff, and parents and conducted with sufficient frequency to allow for individualization within the program year.
The City of San Antonio Department of Human Services (DHS) Head Start Program utilizes the CIRCLE Progress Monitoring System Pre-K (CIRCLE), a standardized, criterion-referenced measure that relates well to established standardized tests and is sensitive to growth in children’s skills over time for children ages 3-5 years old enrolled in the Head Start Prekindergarten Program. The results of CIRCLE are used to generate a detailed picture of each child's growth and development across 15 areas so that individualized, developmentally appropriate activities can be planned and implemented. The 15 areas are listed below in Table 1. Students are assessed three times a year, Beginning of the Year (BOY), Middle of the Year (MOY), and End of the Year (EOY).
Table 1: CIRCLE Dimensions Assessment Areas
Rapid Letter Naming (RLN) Book & Print Knowledge Speech Production & Sentence Skills
Rapid Vocabulary Naming Story Retell & Comprehension Motivation to Read
Phonological Awareness (PA) Science Early Writing
Mathematics (Math) Social Studies Approaches to Learning
Letter-Sound Correspondence Social & Emotional Development
Physical Health & Development
Proficiency The CIRCLE Progress Monitoring System provides a score for each area assessed. Children are described as PROFICIENT if they score at or above the cut point, or threshold, listed in accordance with their age and indicates if the child is on track and has a developed understanding of the measure. Children are described as NOT PROFICIENT if they score below the cut point, or threshold, listed in accordance with their age and indicates an underdeveloped understanding of the measure and a need for more skill development or intensive intervention. The threshold, or cut point, increases at each assessment. Children may be described as OUT OF RANGE if they are not within the specified age range for the measure, or if there are no established cut points or thresholds for the area assessed.
Student Outcome Results The tables below provide student outcome data for CIRCLE for the 2020-2021 school year. The three tables show the percentage of children identified as PROFICIENT in each assessment area. Table 2 provides data for all children enrolled in the program. Table 3 provides data for non-transitioning three-year-olds. Table 4 provides data for four-year-old children transitioning to kindergarten.
Student Outcome Data
2 07/2021
Table 2: All Children enrolled in the program - Percentage identified as PROFICIENT
BOY MOY EOY
PA 55% 56% 64%
Math 70% 71% 88%
Letter-Sound Correspondence -- 68% 76%
Science 75% 79% 78%
Social & Emotional Dev. 97% 89% 86%
Early Writing 94% 81% 81%
Approaches To Learning 89% 85% 85%
Physical Health & Dev. 86% 84% 83%
Speech Production & Sentence Skills
Percentage of children PROFICIENT
CIRCLE Assessment Areas 2020-2021
Student Outcome Data
BOY MOY EOY
PA 47% 56% 64%
Math 64% 68% 72%
Story Retell & Comp. 38% 67% 82%
Book & Print Knowledge 68% 70% 69%
Science 73% 79% 76%
Non-Transitioning three year old children Percentage of children PROFICIENT
Table 4: Transitioning four-year olds - Percentage identified as PROFICIENT
Data Analysis The DHS Head Start Program began using the CIRCLE Progress Monitoring System Pre-K during the 2020- 2021 school year. Year over year comparison data is not available. The information below provides information related to student outcomes for BOY, MOY, and EOY.
At the Beginning of the Year (BOY), the percentage of children identified as PROFICIENT is lowest for Rapid Letter Naming (RLN) and highest for Social & Emotional Development for both non-transitioning three- year olds and transitioning four-year olds. There is not an established BOY cut-point or threshold for Letter-Sound Correspondence for BOY.
At the Middle of the Year (MOY), the percentage of children identified as PROFICIENT is lowest for Rapid Letter Naming and highest for Social & Emotional Development for both non-transitioning three-year olds and transitioning four-year olds. Letter-Sound Correspondence and Speech Production and Sentence Skills also has the highest percentage of children identified as PROFICIENT for non-transitioning three-year olds. The percentage of children identified as PROFICIENT decreased in five areas from BOY to MOY for non- transitioning three-year olds and nine areas for transitioning four-year olds. The greatest increase in the percentage of children identified as PROFICIENT from BOY to MOY occurred in Story Retell and
BOY MOY EOY
PA 60% 58% 63%
Math 74% 73% 74%
Letter-Sound Correspondence - 60% 66%
Science 76% 78% 80%
Transitioning four year old children Percentage of children PROFICIENT
Comprehension for non-transitioning three-year olds and Rapid Vocabulary for transitioning four-year olds.
At the End of the Year (EOY), the percentage of children identified as PROFICIENT is lowest for Rapid Letter Naming and highest for Motivation to Read for both non-transitioning three-year olds and transitioning four-year olds. The percentage of children identified as PROFICIENT decreased in four areas for non- transitioning three-year olds and six areas for transitioning four-year olds from BOY to EOY. The greatest increase in the percentage of children identified as PROFICIENT from BOY to EOY occurred in Rapid Letter Naming (RLN) for non-transitioning three-year olds and Rapid Vocabulary for transitioning four-year olds.
Rapid Letter Naming, Rapid Vocabulary, Phonological Awareness, and Math areas of focus across the program. Additionally, fidelity to the assessment and assessment protocols for children enrolled in remote and in-person instruction are also areas of focus for the program.
Average N BOY
Average N MOY
Average N EOY
BOY MOY EOY BOY MOY EOY CARDENAS 163 179 175 27% 40% 55% 25% 53% 70% LOMA PARK 53 59 52 20% 41% 58% 27% 62% 66% STAFFORD 205 205 207 27% 43% 63% 31% 50% 69% EISD 420 443 434 26% 42% 51% 28% 52% 68%
ARNOLD 24 22 21 26% 56% 61% 58% 73% 86% BOWDEN 11 18 16 33% 44% 53% 45% 56% 73% CARROLL ECEC 144 159 156 18% 27% 30% 37% 56% 55% CARVAJAL 67 62 67 24% 42% 55% 22% 50% 67% GRAEBNER 29 24 23 46% 64% 77% 59% 54% 57% DE ZAVALA 31 24 20 18% 45% 50% 27% 48% 50% FOSTER 48 49 39 28% 59% 63% 35% 69% 62% GONZALES ECEC 8 9 92 14% 57% 73% 25% 56% 84% HIRSCH 54 50 43 38% 60% 66% 34% 54% 71% HUPPERTZ 34 39 46 34% 51% 64% 21% 90% 77% J T BRACKENRIDGE 68 59 61 13% 39% 53% 24% 63% 63% KNOX ECEC 125 115 115 21% 38% 56% 32% 60% 75% MADISON 50 50 51 27% 55% 67% 29% 58% 68% MAVERICK 36 26 27 55% 83% 77% 61% 77% 83% NEAL 44 40 41 40% 52% 67% 53% 63% 64% NELSON ECEC 107 98 98 19% 29% 49% 33% 53% 70% SARAH KING 51 44 60 6% 17% 17% 15% 34% 38% SCHENCK 56 55 54 33% 48% 59% 34% 55% 53% TYNAN ECEC 120 115 114 23% 31% 43% 32% 59% 64% SAISD 1105 1058 1143 25% 41% 45% 34% 58% 67%
CoSA 1525 1500 1577 25% 41% 48% 32% 56% 33%
Rapid Letter Naming Rapid Vocabulary Naming
CARDENAS LOMA PARK STAFFORD EISD
ARNOLD BOWDEN CARROLL ECEC CARVAJAL GRAEBNER DE ZAVALA FOSTER GONZALES ECEC HIRSCH HUPPERTZ J T BRACKENRIDGE KNOX ECEC MADISON MAVERICK NEAL NELSON ECEC SARAH KING SCHENCK TYNAN ECEC SAISD
CoSA
BOY MOY EOY BOY MOY EOY BOY MOY EOY 58% 56% 71% 75% 71% 74% - 71% 76% 67% 67% 77% 64% 72% 73% - 67% 81% 45% 53% 66% 71% 70% 74% - 76% 84% 53% 57% 67% 71% 71% 72% - 71% 79%
92% 95% 81% 96% 86% 81% - 83% 76% 45% 32% 67% 64% 78% 81% - 81% 62% 56% 53% 57% 60% 56% 56% - 41% 41% 53% 52% 64% 71% 67% 81% - 63% 82% 86% 54% 65% 79% 92% 87% - 83% 81% 67% 68% 52% 80% 78% 75% - 65% 57% 33% 69% 79% 71% 82% 90% - 78% 84% 13% 44% 80% 50% 89% 89% - 68% 96% 57% 42% 60% 75% 75% 68% - 86% 91% 59% 51% 57% 87% 74% 74% - 63% 77% 28% 35% 32% 54% 67% 67% - 63% 66% 60% 55% 68% 69% 70% 70% - 71% 77% 22% 49% 53% 62% 76% 70% - 69% 85% 75% 68% 70% 86% 96% 89% - 85% 88% 89% 93% 79% 69% 73% 76% - 93% 90% 61% 51% 61% 63% 70% 75% - 64% 76% 50% 53% 38% 71% 60% 68% - 52% 42% 83% 65% 73% 88% 76% 71% - 81% 82% 46% 56% 55% 66% 70% 73% - 60% 65% 56% 56% 61% 69% 71% 73% - 66% 71%
55% 56% 63% 70% 71% 72% - 68% 58%
Phonological Awareness Mathematics Letter-Sound
CoSA
BOY MOY EOY BOY MOY EOY BOY MOY EOY 54% 63% 84% 78% 64% 75% 81% 78% 81% 35% 63% 83% 71% 65% 81% 72% 72% 74% 43% 61% 79% 64% 67% 65% 73% 75% 81% 46% 63% 80% 70% 66% 69% 76% 76% 79%
75% 82% 100% 92% 82% 76% 92% 86% 86% 55% 78% 100% 55% 72% 73% 80% 78% 75% 44% 79% 86% 76% 74% 73% 74% 74% 64% 50% 78% 87% 51% 60% 65% 82% 79% 89% 48% 79% 78% 76% 67% 65% 90% 92% 78% 47% 62% 65% 68% 52% 50% 67% 81% 70% 47% 71% 82% 55% 73% 74% 76% 88% 95% 63% 78% 90% 50% 56% 73% 75% 89% 89% 63% 75% 94% 46% 72% 71% 89% 80% 78% 50% 77% 85% 89% 79% 80% 92% 67% 77% 29% 60% 76% 39% 62% 53% 63% 82% 63% 52% 73% 81% 70% 64% 68% 68% 84% 82% 39% 78% 94% 56% 80% 58% 67% 82% 75% 58% 76% 88% 53% 76% 48% 81% 93% 96% 38% 83% 93% 82% 88% 69% 82% 73% 83% 44% 74% 85% 55% 64% 74% 75% 83% 91% 63% 67% 74% 57% 58% 48% 61% 76% 48% 42% 82% 78% 88% 83% 64% 83% 89% 80% 45% 65% 84% 64% 73% 74% 68% 74% 72% 48% 74% 84% 64% 70% 68% 75% 80% 77%
47% 71% 83% 66% 69% 68% 75% 79% 78%
Story Retell & Comprehension
CoSA
88% 82% 76% 92% 100% 81% 13% 86% 86% 80% 63% 94% 100% 100% 89% 17% 89% 100% 79% 69% 64% 99% 98% 87% 94% 85% 78% 78% 68% 91% 97% 90% 92% 93% 84% 89% 76% 71% 83% 100% 92% 78% 100% 88% 78% 70% 75% 65% 100% 92% 80% 94% 92% 75% 94% 84% 87% 98% 92% 100% 91% 84% 97%
100% 44% 85% 100% 89% 98% 100% 89% 88% 89% 92% 78% 100% 92% 89% 95% 92% 67% 97% 69% 68% 100% 92% 92% 100% 72% 73% 63% 63% 66% 88% 73% 73% 89% 63% 60% 73% 73% 79% 98% 85% 86% 93% 78% 81% 69% 73% 83% 100% 96% 88% 82% 76% 58% 94% 93% 96% 94% 93% 81% 97% 93% 78% 89% 68% 81% 100% 88% 88% 98% 93% 86% 76% 82% 82% 95% 95% 92% 91% 83% 87% 61% 64% 48% 100% 96% 81% 98% 84% 86% 84% 78% 73% 100% 98% 4% 100% 84% 84% 77% 74% 73% 99% 79% 78% 94% 74% 79% 78% 74% 75% 98% 91% 87% 94% 82% 81%
77% 73% 76% 97% 89% 85% 94% 81% 81%
Social Studies Social & Emotional
CoSA
92% 91% 81% 92% 91% 81% 8% 91% 90% 91% 100% 95% 92% 58% 95% 82% 95% 95% 88% 96% 89% 92% 96% 91% 93% 89% 89% 87% 84% 86% 87% 80% 85% 95% 87% 84% 97% 96% 83% 100% 60% 74% 86% 88% 83% 94% 88% 85% 91% 35% 70% 97% 100% 90% 94% 92% 100% 92% 98% 100% 94% 86% 97% 88% 100% 91% 100% 78% 95% 100% 78% 94% 98% 96% 89% 98% 83% 88% 100% 96% 89%
100% 92% 85% 100% 97% 94% 83% 79% 81% 67% 64% 67% 68% 85% 67% 82% 73% 73% 87% 82% 81% 83% 76% 79% 89% 85% 88% 92% 96% 85% 81% 82% 83% 91% 88% 77% 94% 85% 70% 86% 81% 74% 94% 93% 96% 93% 70% 90% 89% 83% 86% 98% 83% 83% 86% 94% 92% 85% 89% 90% 91% 91% 89% 98% 84% 81% 90% 89% 80% 90% 96% 90% 96% 96% 93% 84% 98% 96% 96% 98% 96% 82% 76% 76% 65% 75% 71% 84% 81% 82% 89% 87% 85% 85% 84% 84% 91% 87% 87%
89% 85% 84% 86% 84% 83% 92% 87% 85%
Approaches To Learning Physical Health &
Development Language Communication
CoSA
BOY MOY EOY 90% 80% 90% 90% 83% 74% 96% 83% 90% 93% 81% 85%
4% 91% 86% 92% 84% 89% 96% 91% 88% 90% 87% 88% 96% 100% 96%
100% 96% 95% 93% 98% 100% 88% 78% 94% 96% 98% 100% 92% 59% 71% 75% 81% 82% 89% 85% 91% 91% 84% 79% 86% 96% 89% 89% 90% 100% 91% 88% 91% 96% 93% 50% 93% 91% 96% 90% 86% 89% 91% 88% 90%
92% 86% 88%
Motivation to Read
CoSA
Safety Screener Calendar
Health & Safety Screening
Plan & Calendar Required by the Office of Head Start (OHS)
August 2021
2
Purpose: Successfully complete the Health and Safety requirements outlined in ACF-IM-HS-13-02: Five-Year Head Start Project Periods Project Start Date: August 10, 2021 Project End Date: October 22, 2021 Key Dates: August 9, 2021 – First day of school for SAISD and EISD
August 10, 2021 – Site visits begin • Within 10 calendar days of receiving each review summary or as instructed, findings MUST be corrected (NOC’s may have
stricter timeline). August 31, 2021 - Site visits completed
September 27, 2021 - All findings MUST be corrected September 28, 2021 – Submit to Policy Council Chair for signature
September 29, 2021 – Certification Letter forwarded to Mayor for signature. October 22, 2021 - Certification Due to Office of Head Start (OHS). Approach: Site Visits:
• Corrective Action will be completed on-site when possible. • City of San Antonio Monitoring Staff will work with providers to correct findings and verify successful and adequate corrective
action. • Corrective action must be complete and finalized within 10 calendar days of receiving each review summary. • Once all Corrective action is completed Head Start Administrator will sign Certification of Health and Safety Screener.
Governing Body:
• Head Start Policy Council Chair will review the Health and Safety Screener on September 28, 2021 for signature. • Certification Letter will be forwarded to the Mayor on September 29, 2021 for signature. • Certification of Health and Safety Screener will be submitted to OHS on October 22, 2021.
3
Schedule
August 2021
Sun Mon Tue Wed Thu Fri Sat 1 2 3 4
5 6 7
10 Health & Safety
Health & Safety [Corrective Action]
Signature
29
Signature
30
5
1
2
3
4
5
6
7
8
9
10
11
Monitoring Report – June 2021
The City of San Antonio Head Start Program has developed a comprehensive and thorough approach to monitoring our programs for non-compliances and areas of concern. Once identified, a timeline is developed, training and technical assistance is given, and corrective action plans are implemented to correct systemic issues so that areas of weaknesses are corrected and strengthened. Follow-up monitoring events are conducted to ensure that the program has been successful in implementing corrections.
The following is a summary of findings during the time period indicated above:
Monitoring Projects Conducted (Project is either still in progress OR has ended, but report has not yet been officially submitted to providers): ERSEA Eligibility (SAISD 1st Selection) Wellness Support Review #2
Monitoring Projects Completed (Project ended and report was officially submitted to providers): Nutrition Review #2 Critical Health Concerns #2 Education Review #2 ERSEA Eligibility (3rd Selection) Pedestrian Bus Safety Review #2 Disabilities Review #2 Areas of Non-Compliance (Systemic or substantial issue or concern in meeting performance standards or policies):
• There were no areas of non-compliance noted for the reviews completed in June 2021.
Areas of Concern (Individual incident(s) that fail to meet performance standard or policy):
Nutrition Review #2: • There were no concerns noted for this review.
Critical Health Concerns #2: To highlight some of the concerns, but not all inclusive are the following:
• If the CHC status was active, there was no documentation scanned into ChildPlus and action notes were not added under CHC event.
• If the CHC status was Unconfirmed or Pending Medications, there were no follow-up notes at least once a month to obtain the information.
Education Review #2: To highlight some of the concerns, but not all inclusive are the following:
• The MDS meeting document did not include the completion date. • The MDS/URS document did not include a list of all required staff in attendance. • The MDS meeting document did not include a discussion of the strengths and needs of the
child/family. • The MDS meeting document did not include the topics covered during the meeting. • The 1st Home Visit event date was not entered into ChildPlus according to the ChildPlus Data
Entry Guide. • The 1st Parent/Teacher Conference event date was not entered into ChildPlus according to the
ChildPlus Data Entry Guide. • The 1st Parent/Teacher Conference was not conducted on or before the date referenced on the
ChildPlus Data Entry & Benchmark Due Date Guide.
ERSEA Eligibility Review (3rd Selection): To highlight some of the concerns, but not all inclusive are the following:
• Selection Criteria Point System was not completed correctly. • Gross Annual Income was not calculated correctly. • Family Size was not determined correctly. • There was not a signed and completed Eligibility Verification Record (EVR) form scanned into
ChildPlus. • Child’s eligibility was not determined correctly. • The Family Income Application was not signed in ChildPlus.
Pedestrian Bus-Safety Review #2: • There were no concerns noted for this review.
Disabilities Review #2: • There were no concerns noted for this review.
Comments: Due to CoVID-19, several areas of this review may have been affected by the pandemic and marked as “CoVID-19”. The City of San Antonio understands the barriers that CoVID-19 has caused in conducting and obtaining screenings. These areas will not affect the compliance percentage for this program year and do not require any action. For more detailed information:
[email protected] or [email protected]
HEAD START
Indicators EISD SAISD Program Total
Funded Enrollment 777 2,243 3,020 End of Month as reported to the Office of Head Start 601 1,601 2,202 YTD Enrollment 707 1,950 2,657 Enrollment Turnover 10% 13% 12% Enrollment as of 6/30/2021 585 1,597 2,182 Number of Days to Fill a Vacancy 21 22 23 Waiting List 28 52 80 Average Daily Attendance 85% 93% 91% Income Eligible <100% 63% 58% 59% Over Income 101-130% 13% 12% 12% Over Income 131% + 9% 10% 9% Foster 2% 2% 2% Homeless 7% 12% 11% Public Assistance 6% 6% 6%
Percent (#) of enrolled children with a disability 14.00% 13.00% 13.08%
Meals Served 14,275 24,839 39,114 Snacks Served 5,534 12,611 18,145 Special Diets 22 56 78
1st Home Visit (Benchmark Due Date: 10/16.2020) 97% 97% 97% 2nd Home Visit (Benchmark Due Date: 3/29/2021) 84% 90% 85% 1st Parent Conference (Benchmark Due Date: 12/18/2020) 93% 90% 91% 2nd Parent Conference Benchmark Due Date: 6/11/2021) 95% 92% 93%
Family Assessments BOY (Benchmark Due Date: 11/03/2020) 100% 99% 99% Family Assessments EOY (Benchmark Due Date: 7/16/2021) 98% 95% 96% Family Meeting Home Visits (Benchmark Due Date: 10/23/2020) 100% 98% 98%
Mental health consultation was provided (by a mental health professional) 0 0 0
ASQ - 3 Developmental (Benchmark Due Date: 9/7/2020) 99% 91% 93% ASQ - SE Behavioral (Benchmark Due Date: 10/1/2020) 99% 90% 92%
Nutrition Assessment 100% 99% 99% TB Questionnaire 100% 99% 99% Hearing Screening 92% 87% 88% Vision Screening 93% 87% 89% Blood Pressure 80% 89% 87% Growth Assessment 88% 93% 92% Lead Test 52% 59% 57% Physical Exams 90% 89% 89% Dental Exams 72% 54% 59%
Mental Health Services - Complete
June 2021
Funded Enrollment 80 48 128
End of Month as reported to the Office of Head Start 45 7 52
YTD Enrollment 55 15 70
Enrollment Turnover 82% 53% 26%
Enrollment as of 6/30/2021 45 7 52
Number of Days to fill a vacancy 28 0 28
Waiting List 43 0 43
Income Eligible <100% 56% 47% 54%
Over Income 101-130% 0% 0% 0%
Over Income 131% + 0% 0% 0%
Foster 4% 0% 3%
Homeless 38% 40% 39%
Average Daily Attendance 100% N/A 100%
Percent (#) of enrolled children with a disability 6% 0% 4%
Meals Served 684 0 684
Snacks Served 318 0 318
Special Diets 3 1 4
1st Home Visit (Benchmark Due Date: 10/19/20) 100% N/A 100% 2nd Home Visit 0% N/A 0% 1st Parent Conference (Benchmark Due Date: 6/21/21) 100% N/A 100% 2nd Parent Conference 0% N/A 0%
Family Assessments BOY (Benchmark Due Date: 12/12/2019) 100% 100% 100% Family Assessments EOY (Benchmark Due Date: 7/19/2021) 100% 97% 99% Family Meeting Home Visit 100% 86% 93%
Students Received Mental Health Services (consulted with staff) 0 0 0
ASQ - 3 Developmental 100% 100% 100% ASQ - SE2 Behavioral 100% 100% 100%
Health History 100% 100% 100% Nutrition Assessment 100% 100% 100% TB Questionnaire 100% 100% 100% Hearing Screening 78% 57% 68% Vision Screening 86% 57% 72% Hemoglobin Test 40% 57% 49% Lead Test 3% 42% 23% Well-Child Exams (90-day requirement) 89% 71% 80% Well-Child Exams 70% 28% 49% Dental Exams 60% 0% 30%
Mental Health Services- Complete
June 2021
Funded Enrollment 36 48 64 28 20 20 216
End of Month as reported to the Office of Head Start 36 48 64 32 13 20 213
YTD Enrollment 38 56 74 28 29 22 247
Enrollment Turnover 5% 14% 14% 12% 55% 9% 14%
Enrollment as of 6/30/2021 36 48 64 28 13 20 209
Number of Days to fill a vacancy 0 0 0 0 19 0 19
Waiting List 30 29 53 17 0 54 183
Income Eligible <100% 58% 55% 64% 53% 0% 41% 50%
Over Income 101-130% 8% 7% 3% 0% 0% 5% 4%
Over Income 131% + 5% 0% 0% 0% 0% 0% 1%
Foster 5% 4% 7% 3% 0% 0% 4%
Homeless 24% 17% 19% 28% 100% 41% 31%
Public Assistance 0% 18% 8% 16% 0% 0% 8%
Average Daily Attendance 78% 83% 87% 93% 82% 96% 86%
Percent (#) of enrolled children with a disability 3% 10% 5% 11% 0% 10% 7%
Meals Served 833 982 1,196 761 181 572 4,525
Snacks Served 405 544 589 367 87 283 2,275
Special Diets 8 5 11 6 3 2 35
1st Home Visit (Benchmark Due Date: 10/19/20) 100% 98% 98% 100% 92% 95% 98% 2nd Home Visit (Benchmark Due Date: 4/5/2021) 94% 92% 94% 89% 50% 90% 90% 1st Parent Conference (Benchmark Due Date: 1/21/2021) 100% 98% 97% 96% 83% 90% 96% 2nd Parent Conference (Benchmark Due Date: 7/2/2021) 94% 94% 90% 89% 50% 90% 90%
Family Assessments BOY (Benchmark Due Date: 12/12/2019) 100% 100% 100% 100% 100% 100% 100% Family Assessments EOY (Benchmark Due Date: 7/19/2021) 100% 100% 100% 100% 100% 100% 100% Family Meeting Home Visit 100% 100% 100% 100% 100% 100% 100%
Students Received Mental Health Services (consulted with staff) 0 0 0 0 0 0 0
ASQ - 3 Developmental 100% 100% 100% 100% 100% 95% 99% ASQ - SE2 Behavioral 100% 100% 100% 100% 100% 95% 99%
Health History 100% 100% 100% 100% 100% 100% 100% Nutrition Assessment 100% 100% 100% 100% 100% 100% 100% TB Questionnaire 100% 100% 100% 100% 100% 100% 100% Hearing Screening 86% 81% 76% 78% 69% 85% 79% Vision Screening 86% 81% 76% 89% 76% 95% 84% Hemoglobin Test 77% 77% 85% 78% 76% 60% 76% Lead Test 46% 74% 74% 56% 84% 30% 61% Well-Child Exams (90-day requirement) 100% 100% 100% 100% 100% 100% 100% Well-Child Exams 60% 42% 74% 28% 76% 60% 57% Dental Exams 78% 60% 62% 50% 8% 60% 53%
Mental Health Services- Complete
Early Head Start-Child Care Partnership Monthly Report to Policy Council
June 2021
Reports
HEAD START
TOTAL BUDGET YTD BUDGET YTD ACTUAL Variance Var % PERSONNEL 4,374,064$ 1,762,310$ 1,668,312$ 93,998$ 5.33%
FRINGE 1,585,512$ 634,396$ 625,039$ 9,356$ 1.47%
TRAVEL 25,000$ 203$ -$ 203$ 100.00%
SUPPLIES 173,171$ 42,023$ 25,719$ 16,304$ 38.80%
EQUIPMENT -$ -$ -$ -$ 0.00%
COSA 460,770$ 58,994$ 44,324$ 14,670$ 24.87% Edgewood ISD 4,536,465$ 978,613$ 303,028$ 675,585$ 69.03%
San Antonio ISD 13,095,611$ 3,204,619$ 3,002,312$ 202,307$ 6.31% SAMH/UIW 351,220$ 72,428$ 20,307$ 52,121$ 71.96%
FACILITIES/CONSTRUCTION -$ -$ -$ -$ 0.00%
Travel
- SAISD/EISD
- SAMH/UIW
Other
Non Federal/In Kind Variance $477k due to not posting nonfederal salaries/fringe and contractual inkind in June, adjustments will be reflected in July.
YTD ALLOWED YTD ACTUAL VARIANCE % Administrative Costs* $1,039,445 $747,649 N/A N/A
TOTAL BUDGET YTD BUDGET YTD ACTUAL VARIANCE % Training and Technical Assistance** $277,322 $73,045 $63,276 $9,769 13.4% **Earmarked costs- $11,193 in Training & Technical Assistance allocated to Edgewood ISD and $32,311 allocated to San Antonio ISD.
TRACKED COSTS *May not exceed 15% of Actual Total Expenditures, Federal and Nonfederal; If all Federal and Nonfederal is spent the maximum allowable administrative costs is $ 4,694,565.
Variance $16k related to 2k for Office Supplies due to remote work, 14k in Comp Equip & Furn inv not received in June.Supplies
Head Start Fiscal Reports GY 21-22 as of June 30, 2021 BUDGET BY CATEGORY
Variance $203 due to no travel b/c COVID; first possible travel scheduled for Oct21, subject to change; unused funds will be redirected.
Variance $103k (salaries+fringe) is associated with Head Start division vacancies since Feb 1; as of June 30, there are 7 vacancies (6 FSW, 1 SrFSW)Personnel Salaries Fringe Benefits
Variance $14k COSA DHS due to unrealized services, division to reestimate for remaining year.
Variance $22.9k, due to Cell Phone, Wireless Data, Utilities and other Building Maintenance Costs not billed to grant and other costs, such as transportation fees, that are lower than expected due to remote work, adjustments will be reflected in July.
TRACKED COSTS
Variance $45k SAMH - $20k expenditures recorded in sub sequent month and $25k due to limited services during pandemic
Variance $675.5k EISD except for 1k exp in Feb, no other Feb exp reported; Apr inv held in error by division for over 30 days. Variance $202k SAISD lower than avg spending likely related to enrollment.
Variance $7k UIW- due to no services and contract amendment; expect billing to begin in July/August.
Date IO GL Vendor Purpose Amount
6/30/2021 138000002924 5201025 entral Texas Environmental Health Associatio Virtual ConferenceCentral TX Spring Educational
$125.00
6/30/2021 138000002924 5302010 University Bookstore Books for Staff enrolled in training $344.00
Monthly Total: $469.00
Year to Date Total: $1,269.00
Office Supplies
Procurement Card Transaction Log For the Period Ending: June 30, 2021
Account Name Educations Class Subs to Publications
TOTAL BUDGET Budget Actual Variance $ Variance % Encumbrance
Description GL 31,297,102.00$ 8,464,808.20$ 6,929,635.36$ 1,535,172.84$ 18.14% 14,764,803.40$ Regular Salaries 5101010 4,374,064.00$ 1,762,310.39$ 1,666,928.82$ 95,381.57$ 5.41% -$ Personnel Services 4,374,064.00$ 1,762,310.39$ 1,668,312.13$ 93,998.26$ 5.33% -$ Language Skill Pay 5101050 15,000.00$ 5,601.00$ 6,800.00$ (1,199.00)$ -21.41% -$ FICA & Medicare Exp 5103005 337,143.00$ 134,081.79$ 122,284.66$ 11,797.13$ 8.80% -$ Life Insurance 5103010 4,408.00$ 1,820.06$ 1,147.99$ 672.07$ 36.93% -$ Transportation Allow 5103056 3,900.00$ 1,381.77$ 975.00$ 406.77$ 29.44% -$ Cell Phone Reimburse 5103105 600.00$ 250.00$ 400.00$ (150.00)$ -60.00% -$ Retirement Exp 5105010 526,208.00$ 207,142.09$ 206,910.57$ 231.52$ 0.11% -$ Civln Actv Healthcr 5170040 698,253.00$ 284,119.14$ 286,521.25$ (2,402.11)$ -0.85% -$ Fringe Benefits 1,585,512.00$ 634,395.85$ 625,039.47$ 9,356.38$ 1.47% -$ Travel-Official 5207010 25,000.00$ 202.50$ -$ 202.50$ 100.00% -$ Travel-Official 25,000.00$ 202.50$ -$ 202.50$ 100.00% -$ Fees to Prof Contr. 5201040 104,050.00$ 19,088.38$ 15,252.58$ 3,835.80$ 20.09% 47,678.71$ Contractual Services 5202020 434,200.00$ 46,499.55$ 29,071.73$ 17,427.82$ 37.48% 348,241.32$ Contractual - Subrecipients 5202040 17,632,076.00$ 4,183,232.21$ 3,305,339.95$ 877,892.26$ 20.99% 14,263,056.05$ Contractual Services & Support -$ 0.00% -$ EISD 5202020 4,536,465.00$ 978,613.16$ 303,028.26$ 675,584.90$ 69.03% 4,233,436.74$ SAISD 5202020 13,095,611.00$ 3,204,619.05$ 3,002,311.69$ 202,307.36$ 6.31% 10,029,619.31$ UIW 5202020 77,480.00$ 6,593.55$ -$ 6,593.55$ 100.00% 45,050.00$ SAMH 6102100 273,740.00$ 65,834.47$ 20,306.89$ 45,527.58$ 69.15% -$ Direct 5202020 270,672.00$ 20,340.00$ 16,071.78$ 4,268.22$ 20.98% 233,143.27$ Contractual 18,444,066.00$ 4,314,654.61$ 3,369,971.15$ 944,683.46$ 21.89% 14,658,976.08$ Office Supplies 5302010 47,671.00$ 10,046.28$ 7,818.96$ 2,227.32$ 22.17% 12,606.14$ Other Commodities 5304080 11,000.00$ 2,750.00$ 2,364.00$ 386.00$ 14.04% 2,204.52$ Cap<5000 - Comp Equ. 5501000 80,000.00$ 18,072.00$ 6,872.04$ 11,199.96$ 61.97% 40,338.59$ Cap<5000 - M&E Other 5501055 8,500.00$ 457.30$ -$ 457.30$ 100.00% -$ Cap<5000 - Furn &Fix 5501065 26,000.00$ 10,697.60$ 8,664.24$ 2,033.36$ 19.01% 3,228.00$ Supplies 173,171.00$ 42,023.18$ 25,719.24$ 16,303.94$ 38.80% 58,377.25$ Education - Classes 5201025 65,200.00$ 43,857.04$ 46,726.28$ (2,869.24)$ -6.54% 2,751.05$ Adv and Publications 5203040 8,000.00$ 745.60$ 2,950.00$ (2,204.40)$ -295.65% 200.00$ Binding & Printing 5203060 34,000.00$ 7,752.00$ 8,432.58$ (680.58)$ -8.78% -$ Subs to Publications 5203070 2,000.00$ 1,190.80$ 884.00$ 306.80$ 25.76% -$ Transportation Fees 5203090 21,150.00$ 2,579.00$ 1,113.84$ 1,465.16$ 56.81% -$ Maint & Rep - Cmrcl 5204020 1,000.00$ 54.40$ 127.68$ (73.28)$ -134.71% -$ Maint - Buildings 5204050 95,608.00$ 27,372.57$ 20,599.54$ 6,773.03$ 24.74% 38,585.72$ Maint.- Repair Auto 5204090 3,000.00$ 1,151.10$ 1,111.87$ 39.23$ 3.41% -$ Mail and Parcel Post 5205010 200.00$ 24.18$ 19.46$ 4.72$ 19.52% -$ Rental Office Equip. 5205020 12,000.00$ 3,510.00$ 2,752.64$ 757.36$ 21.58% 129.06$ Alarm and Sec. Serv. 5208530 2,000.00$ 523.60$ 567.50$ (43.90)$ -8.38% -$ M&R Parts Automotive 5301020 2,000.00$ 734.60$ 808.00$ (73.40)$ -9.99% -$ Food 5304010 40,000.00$ 7,684.00$ 167.38$ 7,516.62$ 97.82% 1,336.64$ Cell Phone Services 5403040 27,078.00$ 6,600.73$ 5,209.05$ 1,391.68$ 21.08% 4,447.60$ Wireless Data Comm. 5403510 8,625.00$ 3,626.67$ 3,370.67$ 256.00$ 7.06% -$ Motor Fuel and Lub. 5403545 1,000.00$ 538.10$ 86.23$ 451.87$ 83.98% -$ Gas and Electricity 5404530 31,900.00$ 9,735.88$ 5,206.94$ 4,528.94$ 46.52% -$ Water and Sewer 5404540 3,250.00$ 854.43$ 318.24$ 536.19

City of San Antonio - saheadstart.org

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