City of Plainwell

The Island City Plainwell is an equal opportunity provider and employer

AGENDA City Council – March 28, 2016

7:00 PM

1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Roll Call 5. Approval of Minutes/Summary – 03/14/2016 regular meeting. 6. General Public/County Commissioner Report A. Commissioner Black report 7. Agenda Amendments 8. Mayor's Report 9. Recommendations and Reports:

A. Emerald Ash Borer Treatment Request Council will consider approving the request to continue treating the Ash trees for Emerald Ash Borer. B. 2016/2017 Road Salt Purchase Request Council will consider approving the road salt purchase for the 2016/2017 fiscal year. E. Resolution 16-08 –Recreation Grant – Sherwood Park Council will consider adopting a resolution funding City Match and applying for a DNR Grant.

10. Communications: The 2/16 Water Renewal Report and the 12/17/2015 Inter-Municipal Sewer Meeting Minutes. 11. Accounts Payable - $86,471.99 12. Public Comments 13. Staff Comments 14. Council Comments 15. Adjournment

Note: All public comment limited to two minutes, when recognized please rise and give your name and address

Rick Brooks, Mayor Todd Overhuel, Mayor Pro-Tem Lori Steele, Council Member Brad Keeler, Council Member Roger Keeney, Council Member

“The Island City”

Department of Administration Services 211 N. Main Street Plainwell, Michigan 49080 Phone: 269-685-6821 Fax: 269-685-7282 Web Page Address: www.plainwell.org

City of Plainwell

SUMMARY

Plainwell City Council February 22, 2016

1. Mayor Brooks called the regular meeting to order at 7:00 PM.

2. Invocation was given by Scott Fenner.

3. Pledge of Allegiance was given by all present. 4. Roll Call: Present Brooks, Steele, Overhuel, Keeney and Keeler. Absent:None

5. Approved Minutes/Summary of 02/22/2016 Regular meeting.

6. Heard from County Commissioner Don Black.

Roberts Kengis introduced himself to the Council he is a Republican Candidate running for County Prosecutor. Frank Baker introduced himself to the Council he is running for Allegan County Sheriff. Marge Bakker: Chief County Court Judge she is running for County Court Judge. She spoke about the Allegan County Legal Assistance Center

7. Adopted Resolution 16-07 Approving Sherwood Street Project funding for the 2019/2020 fiscal year.

8. Approved Special Event Permit 16-001 for the Annual Hicks Park Easter Egg Hunt.

9. Approved Special Event Permit 16-002 for Lighthouse Baptist to hold Summer Bible School on

August 9, 10 & 11 at Cook Park.

10. Approved sale of selected City Assets as presented.

11. Accepted and placed on file the January 2016 DPS Report, the 02/17/2016 Planning minutes, the 02/29/2016 Investment Activity and Fund Balance Reports.

12. Approved Accounts Payable for $402,541.13

13. Adjourned the meeting at 7:34 pm.

Submitted by, Lori Steele Council Member

The City of Plainwell is an equal opportunity provider and employer

MINUTES Plainwell City Council

March 14, 2016

1. Mayor Brooks called the regular meeting to order at 7:00 PM.

2. Invocation: Was given by Scott Fenner

3. Pledge of Allegiance was given by all present. 4. Roll Call: Present: Mayor Brooks, Mayor Pro-Tem Overhuel, Councilwoman Steele,

Councilman Keeney and Councilman Keeler. Absent: None 5. Approval of Minutes/Summary:

A motion by Overhuel, supported by Keeler, to accept and place on file the Council Minutes and Summary of the 02/22/2016 regular meeting. On voice vote, all voted in favor. Motion passed.

6. General Public / County Commissioner: Heard from County Commissioner Don Black. Roberts Kengis introduced himself to the Council he is a Republican Candidate running for County Prosecutor. Frank Baker introduced himself to the Council he is running for Allegan County Sheriff. Marge Bakker: Chief County Court Judge she is running for County Court Judge. She spoke about the Allegan County Legal Assistance Center

7. Agenda Amendments: None

8. Mayor’s Report None.

9. Recommendations and Reports:

A. Superintendent Updike presented a Resolution adopting the Small Urban Program Grant to pave Sherwood Street in the 2019/2020 fiscal year. The total cost of the project is $476,677 and the city matching share is to be $101,677. The city will do additional water/storm and sanitary work including engineering. A motion by Keeler, supported by Keeney, to adopt resolution 16-07 as presented. On a voice vote, all in favor. Motion Carried

B. A motion by Keeney, seconded by Overhuel to approve Special Event Permit 2016-001 requesting to use Hicks Park for the annual Easter Egg Hunt. On a voice vote, all in favor. Motion passed.

C. A motion by Keeler, seconded by Keeler to approve Special Event Permit 2016-002 requesting to use Cook Park for Vacation bible School on August 9,10 & 11. On a voice vote, all in favor. Motion passed.

D. A motion by Keeney, supported by Keeler, to authorize the sale of listed City assets (see attached). On a voice vote, all in favor. Motion Carried

10. Communications: A motion by Keeler, seconded by Overhuel to accept and place on file the January 2016 DPS Report, the 02/17/2016 Planning minutes, the 02/29/2016 Investment Activity and Fund Balance Reports.. On a voice vote, all in favor. Motion passed.

11. Accounts Payable: A motion by Keeler, supported by Overhuel that the bills be allowed and orders drawn in the amount of $402,541.13 for payment of same. On a roll call vote, all in favor. Motion passed.

12. Public Comments None

13. Staff Comments Superintendent Updike reported that winter clean-up in Hicks Park has been completed. ED Manager Siegel reported that the Art Hop was a success with over 300 people attending. She also reported that she has been working on the bike path with other governmental units. The Chamber dinner is at Lake Doster on March 29th. May 20th the Farmers Market reopens. Superintendent Pond reported that he was working on hot water line pricing for the plant to utilize the methane gas in additional ways. The cost is running about $60,000. Manager Wilson reported that Chef Recycling wants to raise the cost. It will be a large increase. He will be giving the Council more info on the on-going sewer issues with Martin.

14. Council Comments: None

15. Adjournment: A motion by Steele, supported by Keeler to adjourn the meeting at 7:34 PM. On voice vote, all voted in favor. Motion passed.

Minutes respectfully Submitted by, Lori Steele Council Member

City Auction

WATER RENEWAL

Broken STHIL weed whip

2 - 30’ green houses with entry doors no fabric

3 19”computer monitors 2 HP 1 Dell

1 HP Docking station

5 Exterior Hood lights

Used Well Holding tank

4 pallets of decorative brick

2 Wilo-Emu 480 volt 4Hp grinder sewage pumps

DPW

Small Trailer

Large yellow trailer

Two Marble weighing tables

Unit heater from City Hall basement

Boiler from City Hall

Plate Compactor

Engine analyzer

Tire balancing unit

Tire changing station

Case W-20 front end loader

DISTRICT 1 Dean Kapenga 616-218-2599 dkapenga@ allegancounty.org DISTRICT 2 Jim Storey 616-848-9767 jstorey@ allegancounty.org DISTRICT 3 Max R. Thiele 269-673-4514 mthiele@ allegancounty.org DISTRICT 4 Mark DeYoung 616-681-9413 mdeyoung@ allegancounty.org DISTRICT 5 Tom Jessup 269-637-3374 tjessup@ allegancounty.org DISTRICT 6 Jon C. Campbell 269-694-4632 jcampbell@ allegancounty.org DISTRICT 7 Don Black 269-792-6446 dblack@ allegancounty.org

Mission Statement “The Allegan County Board of Commissioners shall plan, develop, and evaluate the

necessary policies and resources to ensure our county continues to progress and prosper”

A l l e g a n C o u n t y B o a r d o f C o m m i s s i o n e r s

County Services Building 3283 – 122nd Avenue Allegan, MI 49010 269-673-0203 Main Office 269-686-5331 Main Fax http://www.allegancounty.org Mark DeYoung, Chairman Dean Kapenga, Vice Chairman

BOARD OF COMMISSIONERS MEETING – AGENDA Thursday, March 24, 2016 – 1PM Board Room – County Services Building

1. 9AM Settlement of Pending Litigation (Approve; passed unanimously) Criminal Justice Team Update (Presentation by Under Sherriff Frank Baker; jail population, bookings, costs, inmate programs, use of inmate workers, arrest process, etc.) Courthouse Projects Probation (Approve moving plan of probation to the Correction Center; passed 4-1Thiele)

Courthouse Carpet Replacement (Assess Repair and or replace) Courthouse Main Entrance (Modify main entrance and scaled back Sally Port-perhaps single stall garage to hold a van. Have further conversation with all commissioners present)

1PM CALL TO ORDER: ROLL CALL: OPENING PRAYER: Commissioner Don Black PLEDGE OF ALLEGIANCE: APPROVAL OF MINUTES: February 25, 2016

PUBLIC PARTICIPATION: Michael VanDenBerg (Requested help providing electronically assess to Register’s Deed documents to residents of Gun Plain Township.)

APPROVAL OF AGENDA: PRESENTATIONS: PROCLAMATIONS: Child Abuse Prevention Month - April 2016 (178 children were helped in Allegan County 2015 without charge)

CONSENT ITEMS: 1. Motion to approve of claims paid and to incorporate into proceedings of the Board

(3/18/16 & 3/25/16) ($802,629.04, $324,971.11; passed unanimously) ACTION ITEMS: 1. Senior Services—award Personal Emergency Response System Bid (141-374)

(Leased PERS at $96,390.00 stretched over 3 years ; passed unanimously) 2. Board of Commissioners—adopt ICMA Retirement Health Savings Plan Changes

(140-274) (Change to Vantage Trust II reducing costs for POLC and Patrol Command Deputies; passed unanimously)

DISCUSSION ITEMS: NONE

http://www.allegancounty.org/

NOTICE OF APPOINTMENTS & ELECTIONS: None APPOINTMENTS: REQUEST FOR PER DIEM/MILEAGE: BOARDS AND COMMISSIONS REPORTS: ROUND TABLE: • District-1-Dean Kapenga-(Nothing) • District-2-Jim Storey-(Nothing) • District-3-Max R. Thiele-(Nothing) • District-4-Mark DeYoung-(Nothing) • District-5-Tom Jessup-(Absent) • District-6-Jon C. Campbell-(Absent) • District-7-Don Black-(Attended The Forgotten Men Ministries last Thursday night at

The Silo 250 or so, a full room. 100% of the donated $ went to the ministry because all Food, costs were donated for the evening.)

District #7 Commissioner (616) 920-2875 Don Black Synopsis-March 24, 2016 (Comments in italics are my opinions and interpretation of the Commission meeting and actions)

Patience

“Patience and perseverance have a magical effect before which difficulties disappear and obstacles vanish” ~ John Quincy Adams ADJOURNMENT: Thursday, April 14, 2016, 1PM @ BOARD ROOM – COUNTY SERVICES BUILDING, COUNTY SERVICES COMPLEX.


Date: March 23, 2016 To: Erik Wilson, City Manager

City of Plainwell 211 N. Main Street Plainwell, MI 49080 From: Rick Updike, Public Works Superintendent City of Plainwell 126 Fairlane Plainwell, MI 49080 Re: Emerald Ash Borer Treatment In 2009 the City hired Mike Connor of Honey Tree Nursery to conduct a study on ash trees on City property, including rights-of-way, to judge the impact of Emerald Ash Borer (EAB) infestation. Based on the results of the study the City and with Council approval, the City entered into an agreement with Honey Tree to treat some of those trees. Some ash trees were removed by the City and by City hired contractors. Honey Tree has treated the remaining trees annually since 2009. The City originally treated 91 trees and cut 62. Most of the 91 trees originally treated remain in relatively good condition. The average City ash tree treated in 2009 was 13” in diameter and the average is now 16”. The chemical application rate has increased as a result and there is an increase in cost this year from the 2009 price of $78.50 per tree to $80.00 per tree for each 2-year treatment. Honey Tree is suggesting that the cost will increase again next year to $85 per tree. The City has treated half of the trees one year and half the next at a cost of $3532.50 per year. The price is rising to $3600 next year and will rise to $3825 in 2018. When Honey Tree began treatment the goal was to preserve the City's trees until a “natural” control could be established. The United States Department of Agriculture has successfully implemented several biological controls in Michigan. If those controls prove effective statewide the City may be able to end treatment. Therefore,


City of Plainwell

Rick Brooks, Mayor Todd Overhuel, Mayor Pro-Tem Lori Steele, Council Member Brad Keeler, Council Member Roger Keeney, Council Member

Department of Public Works 126 Fairlane Street

Plainwell, Michigan 49080 Phone: 269-685-9363

Fax: 269-685-7278 Web: www.plainwell.org


I recommend Council again approve EAB treatment by Honey Tree Nursery for the cost of $3600.

“The City of Plainwell is an equal opportunity provider, and employer.”

To: Erik Wilson, City Manager Plainwell City Council From: Sheryl Gluchowski, Administrative Assistant Public Works Subject: Road Salt Purchase Date: March 18, 2016 It is time to place our 2016-2017 Road Salt Order through the State of Michigan Purchasing Program. We must commit to the amount we believe we will need, before the State places it out for bid. The cost for 2015-16 was $62.82 per ton. We need to commit 250 to 350 tons for next winter, depending on how much more we use this spring. We are then required to accept 70% of salt ordered, and allowed to get 30% more salt than ordered. We ask Council approval to commit Plainwell for up to 350 tons.

Rick Brooks, Mayor Todd Overhuel, Mayor Pro-Tem Brad Keeler, Council Member Roger Keeney, Council Member Lori Steele, Council Member


Department of Wastewater Treatment 129 Fairlane Street Plainwell, Michigan 49080 Phone: 269-685-6821 Fax: 269-685-7282 Web Page Address: www.plainwell.org

City of Plainwell

Resolution 16-08 City of Plainwell Allegan County,

Michigan

A RESOLUTION ADOPTING THE RECREATION PASSPORT PROGRAM GRANT AVAILABILITY

At a Regular meeting of the Plainwell City Council, Allegan County Michigan, held in the Plainwell

City Hall, 211 North Main Street, Plainwell, MI on the 28th day of March 2016 at 7:00 PM

Present: Absent:

The following resolution was offered by ____ and was supported by _______.

WHEREAS, the Recreation Passport Grant administered by the Michigan Department of Natural Resources (DNR) has up to $45,000 available for qualifying Development projects for public outdoor recreation on a yearly basis; and

WHEREAS, the City of Plainwell has determined that up to $45,000 funding will be available for the City of Plainwell if the City provides a local match for the funding; and

WHEREAS, City of Plainwell has a qualifying project, Sherwood Park Restroom qualifies for this project.

WHEREAS, the project will be funded by the grant and a local match of 25% of the grant funds.

WHEREAS, The term “PROJECT COST”, as herein used, is hereby defined as the cost of materials and physical construction necessary for the completion of the project as estimated by City engineers, excluding non-participating costs such as the cost of preliminary engineering (PE), plans and specifications, construction engineering (CE), legal, appraisal, financing, and any other non- participating expenses; and

WHEREAS, the PROJECT COST and the respective shares of the parties is estimated to be as follows: TOTAL

ESTIMATED DNR LOCAL COST FUNDING MATCH

Sherwood Restroom $60,000 $45,000 $15,000 NOW, THEREFORE, BE IT RESOLVED THAT:

1. Erik Wilson, City Manager is designated as an Authorized Representative for purposes of the submittal of the forms and resolutions necessary to obtain funding for the project.

2. The proposed forms and resolutions are hereby approved and the Authorized Representative is authorized and directed to submit the forms and resolutions with such revisions as are permitted by law and agreed to by the Authorized Board.

YEAS:

NAYS:

RESOLUTION DECLARED ADOPTED March 28, 2016

Noreen Farmer, City Clerk

City of Plainwell, County of Allegan

I hereby certify that the foregoing is a true and complete copy of a resolution adopted by the Boar d of the City of Plainwell, County of Allegan, State of Michigan, at a regular meeting held on M a r c h 2 8 , 2 0 1 6 , and that said meeting was conducted and public notice of said meeting was given pursuant to and in full compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, and that the minutes of said meeting were kept and will be or have been made available as required by said Act.

Noreen Farmer, City Clerk City of Plainwell, County of Allegan

Water RenewalSuperintendent: Bryan PondFebruary 2016

Significant Department Actions and Results

Pending Items (including CIP) Expenditure Summary/IssuesBudgeted

Renovate piping raw sludge pump room $18,500.00 Completed November 2015

2nd new raw sludge pump $11,500.00 Completed December 2015

Paint Raw sludge & final sludge pump rooms 5000.000

Replace PLC's@ lift stations $11,000.00 Completed August

Clean Plant Digesters, every 5-7 yrs. $46,000.00 Completed Oct. 2015

Land App. $21,315.00 $40,541.75

Cleaning $19,226.75 $5,458.25 remaining budget

$40,541.75

The Motisa Industrial User Permit was issued , The company makes powder coats office furniture ; fabricates aluminum fire truck cabs, and fabricates medical equipment. The permit is good for the next five years. Staff installed a timer on our influent screen to accommodate high volume inflows. The Electrical Services contract was sent out evaluated and Moore electrical was chosen as the lowest cost provider. A safety evaluation was conducted by GHD, the findings will assist the City in improving our safety program.

Monthly Flow DataOur permitted volume of treatment is 1,300,000 gallons per day. The table and graph below shows the breakdown of average monthly flow from our customer communities, the percent ownership of our customer communities.

Total Gallons

Permitted

Daily Flow

Gallons Reserve

1,195,740

647,000

US 131 Motor Sports Park 0

Total: 1,842,740

AVG. DAILY: 57,586 180,000 68%

4,040,000

AVG. DAILY: 126,250 250,000 50%

1,882,700

308,700

216,000

AVG. DAILY 75,231 150,000 50%

###########AVG. DAILY: 105030.871 720,000 85%

Avg. Daily Plant Flow from entire service district 0.373

Village of Martin

Otsego Township Total:

Gun Plain Township Total:

City of Plainwell Total:

Gun River MH Park

North 10th Street

Gores Addition

Ownership of Plant Capacity

55%

12%

19%

14%

Village of Martin

5%

Otsego Township

11%

Gun Plain Township

6%

City of Plainwell 8%

Plant Reserve 70%

Monthly % of Flow

Per Municipality

14% Village of Martin

19% Otsego Township

12% Gun Plain Township

55% City of Plainwell

Ownership of Plant Capacity

State Required Reporting Compatible Pollutants

MI State

Requirement

25 mg/l

30 mg/l

1.0 mg/l

200counts/ml

Pumps convey the waste where gravity sewers cannot, run times are a indicator of how the station is operating and being maintained.

A group of bacteria found in soil, on vegetation and in large numbers in the intestine of warm-blooded

animals, including humans. Water is not a natural medium for coliform organisms and their presence

in water is indicative of some type of contamination.

City BenchmarkMonthly Avg.

Reported/MDEQ

15 23.06

Total Coliform (COLI):

TOTAL SUSPENDED SOLIDS (TSS):

Includes all particles suspended in water which will not pass through a filter. As levels of TSS increase,

a water body begins to lose its ability to support a diversity of aquatic life.

PHOSPHORUS (P):

Controlling phosphorous discharges is a key factor in preventing eutrophication of surface waters.

Eutrophication is caused by water enrichment of inorganic plant nutrients. Eutrophication negatively

effects water bodies due to increases in algal blooming, causing excessive plant growth which depletes

dissolved oxygen in the river which is necessary for aquatic life to survive.

Carbonaceous Biochemical oxygen demand (CBOD-5):

This test measures the amount of oxygen consumed by bacteria during the decomposition of organic

materials. Organic materials from wastewater treatment facility act as a food source for bacteria.

15 19

50 2

0.45 0.42

PS #1(Cushman)

PS #4 (Hill)PS #5

(Wedgewood)PS #3 (Jersey)

PS #6 (Peach)PS #7

(Wakefield) PS #2 (12th St.)

250.60

9.4 4.9 21.1

-5437.13

15.5 145.5

373.8 8.8 5 21.6

-4881.94

21.6

145

41.9

Monthly Pump Hours

Pump 1 Pump 2 Pump 3

“The City of Plainwell is an equal opportunity provider and employer.”

CITY OF PLAINWELL, MI

Inter-Municipal Sewer Meeting

Thursday, December 17, 2015

1. Call to Order

Water Renewal Superintendent Bryan Pond opened the meeting at 1 PM at Plainwell City Hall. Attending

were City of Plainwell (COP) Erik Wilson and Bryan Pond, Otsego Township (OT) Bryan Winn and

Chuck Cushman, Village of Martin (VOM) Don Flower, Gun Plain Township (GPT) Mike VanDenBerg

and Ron Kopka. Also: Recording Secretary Sheryl Gluchowski and Engineer Mike Schwartz.

2. Approval of Minutes

Mike Vandenberg moved to accept and place on file the minutes of the September 3, 2015 meeting. Ron

Kopka supported the motion. On voice vote, the motion carried unanimously.

3. Recommendations and Reports

A. Gun Plain Township

VanDenBerg reported that GPT has no news.

B. Village of Martin

Flower asked about a recent news report on plastic found in waterways. Pond explained that these are

very tiny plastic micro-beads used in some items such as hand soaps, which do not break down and are

being passed through to waterways. He clarified that they are not due to any breakdown in the

treatment process.

Flower noted that the city is not supposed to visit village industries without notifying village officials,

as happened recently. Pond noted that they were not inside the industries not performing inspections,

they tapped on the door to Marshall Plastics to let ask permission to install a temporary sampler in the

manhole to confirm that there are only bathrooms on the line. John Roggow, the manager on duty, said

it was not a problem, and Pond believed that Roggow would call the other industry on the line to let

them know. He apologized for not notifying the village of his intent to sample the outside line, and

will call them in the future even if no entry or inspection is planned.

Flower reported that Dollar General will build in the spring on the former supermarket and library lots

on the southeast corner of the downtown. The village had hoped to preserve the former library

building and obtained a quote for moving it, but could not find a vacant parcel on which to place it, so

it will be demolished.

Flower confirmed that VanElderen has a building under construction, with storage areas to aerate and

haul production fluids. The village was given site plans. Pond asked for a copy of them. Responding

to questions, Flower stated that Marshall Plastics and VanElderen share a manhole.

C. Otsego Township

Jimmy John’s is open for business.

Pond asked if the township is still considering installing a rags basket; Winn does not believe so.

Perhaps when the pumps need to be replaced, they will consider chop pumps. They have not had a

problem with rags lately.

“The City of Plainwell is an equal opportunity provider and employer.”

Joint Sewer Meeting of December 17, 2015 Page 2

D. City of Plainwell

Pond reported that he is working on a 5-Year & a 20-Year Capital Improvement Plan as part of the

new permit.

Pond was contacted by an engineer representing Konos/VandeBunte. They are planning a possible

expansion and investigating the cost to haul egg wash for treatment. VanDenBerg asked if Pond had

calculated the capacity of the holding tank; he has not. Winn noted they are constructing a large free-

range facility in OT; it could be they are planning to haul from there. Pond is willing to work with

them but needs to know the strength of the flow.

VanDenBerg asked if the casino had contacted anyone; they have not.

Pond reported that the plant replaced a raw sludge pump and has a backup pump if it is needed.

Wilson noted that the Notice of Violation issued to the village carried fines of $84,000, which the

village negotiated down to $44,000. Ron asked about the VanElderen flow; Flower said that it had

dropped to 25% of the original flow for a time but was now over 1,000,000 gallons a month again.

Wilson noted that Tom Deneau engineered the holding building and tanks, and Plummer’s is said to

be hauling their industrial waste.

4. Public Comments

None.

5. Schedule Next Meeting

The next meeting was scheduled for March 03, 2015 at 1:00 PM at Plainwell City Hall.

6. Adjournment

There being no further business, the meeting adjourned at 1:22 PM.

Minutes respectfully submitted,

Sheryl Gluchowski

Deputy Clerk

03/24/2016 CHECK REGISTER FOR CITY OF PLAINWELL CHECK DATE FROM 02/23/2016 - 03/31/2016

Check Date Check Vendor Vendor Name Description Amount

Bank APPNC PNC Accounts Payable Checking03/23/2016 8173 004261 OTSEGO/PLAINWELL CHAMBER OF COMMER E. WILSON, S. LAMORANDIER, R. BROOKS D. 112.0003/23/2016 8174 002699 GARY HERBERT, TREASURER CD INTEREST THROUGH 03/19/2016 132.89

APPNC TOTALS:Total of 2 Checks: 244.89Less 0 Void Checks: 0.00Total of 2 Disbursements: 244.89

Off Cycle Payment AuthorizationBrian Kelley, City Treasurer

I verify that I have reviewed the off cycle payments listedabove and to the best of my knowledge the listing is accurateand complies with the City s purchasing policy.

Insert Signature:

Erik J. Wilson, City Manager

I verify that I have reviewed the off cycle payments listedabove and to the best of my knowledge the listing is accurateand complies with the City s purchasing policy.

Insert Signature:

Brian KelleyDigitally signed by Brian KelleyDate: 2016.03.24 10:57:39 -04'00'

Erik WilsonDigitally signed by Erik Wilson DN: c=US, st=Michigan, l=Plainwell, o=City of Plainwell, ou=CoP, cn=Erik Wilson, [email protected] Date: 2016.03.24 15:45:54 -04'00'

03/23/2016 INVOICE APPROVAL BY INVOICE REPORT FOR CITY OF PLAINWELLPOST DATES 03/28/2016 03/28/2016BOTH JOURNALIZED AND UNJOURNALIZED

BOTH OPEN AND PAID

Vendor Code Vendor NameInvoice Description Amount

000624 AIS CONSTR/JOHN DEERE/POWERPLANG56666 EQUIP PARTS 150.00

TOTAL FOR: AIS CONSTR/JOHN DEERE/POWERPLAN 150.00

000035 APPLIED IMAGING786193 3/13/16 4/12/16 CITY HALL COPIER 120.45786451 COPIER RENTAL, 30% WR ,70% PW 12.78

TOTAL FOR: APPLIED IMAGING 133.23

000002 AT&T SBC2016 03 AIPPORT FUEL 2/14/16 3/13/16 AIRPORT FUEL PUMP 94.882016 03 CITY DATA GA 2/14 16 3/13/16 CITY DATA GATE 105.042016 03 DPS 2/14/16 3/13/16 DPW NON PUBLISHED # 126.482016 03 DPW 2/14/16 3/13/16 DPW CENTRAL H20 DIALER 435.552016 03 DPW SECURITY 2/14/16 3/13/16 DPW SECURITY GATE 111.032016 03 TRAINING DPS 2/14/16 3/13/16 DPS TRAINING ROOM 219.532016 03 WR 2/14/16 3/13/16 WR PHONES 431.19

TOTAL FOR: AT&T SBC 1,523.70

000461 BOB'S HARDWARE033129 LANDSCAPE MIX 42.9933147 WR 50.47

TOTAL FOR: BOB'S HARDWARE 93.46

002527 C.O.P.S. TRUST INSURANCE2016 03 MARCH 2016 HEALTH INS 35,200.38

TOTAL FOR: C.O.P.S. TRUST INSURANCE 35,200.38

002857 CALIBRE PRESS37799 CLASS 7/25/16 D. RANTZ J. WELCHER 278.00

TOTAL FOR: CALIBRE PRESS 278.00

001925 CENTURYLINK2016 02 FEB 2016 LONG DISTANCE 4.62

TOTAL FOR: CENTURYLINK 4.62

002458 CHAMPION LAW OFFICES2016 01/02 JAN/FEB 2016 ATTORNEY FEES 380.00

TOTAL FOR: CHAMPION LAW OFFICES 380.00

002116 CHARTER COMMUNICATIONS2016 03 DPW/FIRE 3/19/16 4/18/16 DPS/FIRE INTERNET PHONE 482.31

TOTAL FOR: CHARTER COMMUNICATIONS 482.31

002890 CHEF CONTAINER LLC367206 MONTHLY RECYCLING SERVICES PER CONTRACT 2,164.50

TOTAL FOR: CHEF CONTAINER LLC 2,164.50

004170 CORBY ENERGY SERVICES1 REHAB SECTION OF ALLEGAN STREET SEWER LINE 14,770.00

TOTAL FOR: CORBY ENERGY SERVICES 14,770.00

001415 DAN'S TREE SERVICE002051 502 THOMAS ST TREE REMOVAL 450.00

TOTAL FOR: DAN'S TREE SERVICE 450.00

004136 DICKINSONWRIGHT PLLC1066210 2016 FEB ATTORNEY FEES 1,007.00

TOTAL FOR: DICKINSON WRIGHT PLLC 1,007.00

002889 EJ USA, INC (EAST JORDAN IRON WOR)110160004799 FIRE HYDRANTS 4,629.02

TOTAL FOR: EJ USA, INC (EAST JORDAN IRON WOR) 4,629.02

000984 EVOQUAWATER TECHNOLOGIES LLC (SIEM902536636 ANNUAL BIOXDE COST 80 % INVOICED TO MARTIN 300.00

TOTAL FOR: EVOQUA WATER TECHNOLOGIES LLC (SIEM 300.00

000166 FISHER SCIENTIFIC**9273202 REPLACE FAILED STERILIZING OVEN 1,840.38

TOTAL FOR: FISHER SCIENTIFIC** 1,840.38

002650 FUEL MANAGEMENT SYSTEM PACIFIC PRID1607501 PD FUEL 3/15/16 365.00

TOTAL FOR: FUEL MANAGEMENT SYSTEM PACIFIC PRID 365.00

002651 GBS GOVERNMENTAL BUSINESS INC16 25574 ELECTION SUPPLIES 150.00

TOTAL FOR: GBS GOVERNMENTAL BUSINESS INC 150.00

004241 GHD SERVICES INC751313 CITY HALL/COMMON AREA UTILITIES/MAINTENANCE 2,697.09751543 HEALTH AND SAFETY ASSESSMENT 3,475.00756114 CITY HALL/COMMON AREA UTILITIES/MAINTENANCE 2,276.86

TOTAL FOR: GHD SERVICES INC 8,448.95

002281 HOME DEPOT2016 02 2016 FEB STATEMENT 2,809.25

TOTAL FOR: HOME DEPOT 2,809.25

002301 JOYFUL CLEANING SID TUBBS692 MARCH 2016 CLEANING 964.00

TOTAL FOR: JOYFUL CLEANING SID TUBBS 964.00

000113 KAR LAB INC **602515 DRINKING H20 SAMPLES 3/10/16 112.00602612 WR SAMPLES 215.00602614 WR SAMPLES 80.00602751 WR SAMPLES 885.00602758 MARTIN SAMPLES 295.00

TOTAL FOR: KAR LAB INC ** 1,587.00

004148 KELLY WHITE DESIGN4067 2016 RECORDS IMPORTED 75.00

TOTAL FOR: KELLY WHITE DESIGN 75.00

001993 KERKSTRA PORTABLE RESTROOMS INC89564 EXTRA RESTROOM@ SHERWOOD PARK 70.0089565 RESTROOM@ SHERWOOD PARK 95.00

TOTAL FOR: KERKSTRA PORTABLE RESTROOMS INC 165.00

004206 MADISON NATIONAL LIFE INSURANCE CO1206052 2016 APRIL LIFE INS 96.05

TOTAL FOR: MADISON NATIONAL LIFE INSURANCE CO 96.05

001155 MARTIN SPRING & DRIVE73666 REPAIR HYDRAULICS ON TRUCK 10 1,349.24

TOTAL FOR: MARTIN SPRING & DRIVE 1,349.24

000014 MICHIGAN GAS UTILIITIES CORP.

2016 03 MARCH 2016 GAS BILLS 3,819.19TOTAL FOR: MICHIGAN GAS UTILIITIES CORP. 3,819.19

002708 MORGAN BIRGE' & ASSOCIATES16802 MARCH 2016 PHONE MAINT CITY HALL/WR/DPW 130.00

TOTAL FOR: MORGAN BIRGE' & ASSOCIATES 130.00

001829 PERCEPTIVE CONTROLS INC11927 WIRELESS ROUTER REPAIRED 419.63

TOTAL FOR: PERCEPTIVE CONTROLS INC 419.63

002371 RENEWED EARTH INC23684 YARD BLEND 51.30

TOTAL FOR: RENEWED EARTH INC 51.30

002353 SOCIETY FOR HUMAN RESOURCE MANAGEME9006552160 6/1/16 5/31/17 S. LAMORANDIER MEMBERSHIP 190.00

TOTAL FOR: SOCIETY FOR HUMAN RESOURCE MANAGEME 190.00

002402 STEENSMA LAWN & POWER EQUIPMENT324229 CHAIN SAW REPAIR 72.79325215 CONCRETE SAW 21.10418142 REPAIR CHAIN SAW 144.58

TOTAL FOR: STEENSMA LAWN & POWER EQUIPMENT 238.47

004263 SUPERIOR ASPHALT INC47717 COLD PATCH ASPHALT 1,000.00

TOTAL FOR: SUPERIOR ASPHALT INC 1,000.00

004770 VAMOOSE VARMINT3581 CITY HALL MOUSE ISSUE 209.00

TOTAL FOR: VAMOOSE VARMINT 209.00

002653 VAN MANEN OIL COMPANY2014976 DIESEL FUEL 3/17/16 558.33

TOTAL FOR: VAN MANEN OIL COMPANY 558.33

004200 WIGHTMAN & ASSOCIATES INC51935 GIS EXPANSION TO CITY HALL DPS 195.00

TOTAL FOR: WIGHTMAN & ASSOCIATES INC 195.00

TOTAL ALL VENDORS 86,227.01

Insert Signature:

INVOICE AUTHORIZATIONBrian Kelley, City Treasurer

I verify that I have reviewed the expenditures attributed to mydepartment and to the best of my knowledge the attached invoicelisting is accurate and complies with the City s purchasing policy.

I verify that to the best of my knowledge the attached invoice listingis accurate and the procedures in place to compile this invoice listinghas been followed.

Person Compiling Report

Rick Updike, Public Works Supt.


Insert Signature:

Bryan Pond, Water Renewal Plant Supt.


Insert Signature:

Erik J. Wilson, City Manager

Insert Signature:


Insert Signature:

Bill Bomar, Public Safety Director


Insert Signature:

Digitally signed by Cheryl Pickett DN: c=US, st=Michigan, l=Plainwell, o=City of Plainwell, ou=CoP, cn=Cheryl Pickett, [email protected] Date: 2016.03.23 09:31:05 -04'00'

Brian KelleyDigitally signed by Brian KelleyDate: 2016.03.24 10:58:09 -04'00'

Bryan PondDigitally signed by Bryan Pond DN: c=US, st=Michigan, l=Plainwell, o=City of Plainwell, ou=CoP, cn=Bryan Pond, [email protected] Date: 2016.03.24 13:25:51 -04'00'

Bill BomarDigitally signed by Bill BomarDate: 2016.03.23 10:00:12 -04'00'

Rick UpdikeDigitally signed by Rick Updike DN: c=US, st=Michigan, l=Plainwell, o=City of Plainwell, cn=Rick Updike, [email protected]: 2016.03.23 12:06:04 -04'00'

Erik WilsonDigitally signed by Erik Wilson DN: c=US, st=Michigan, l=Plainwell, o=City of Plainwell, ou=CoP, cn=Erik Wilson, [email protected] Date: 2016.03.24 15:46:27 -04'00'

The Island City Plainwell is an equal opportunity provider and employer

Reports & Communications:

A. Emerald Ash Borer Treatment Request: In your packet is a memo from Superintendent Updike requesting to continue treatment of the City Ash Trees for Emerald Ash Boer by Honey Tree Nursery for $3,600. Recommended action: Consider approving Honey Tree Nursery to treat the City Ash Trees for $3,600. B. 2016/2017 Road Salt Purchase Request: This is a request to order the road salt for the 2016/2017 fiscal year thru the State of Michigan Purchasing program. It is estimated that Plainwell will need 350 tons of salt for the next season. Recommended action: Consider approving to commit for up to 350 tons of salt for the 2016/2017 season. C. Resolution 16-08 –Recreation Grant – Sherwood Park: This is a resolution-authorizing city Staff to apply for a Recreation Passport Grant administered by the Michigan Department of Natural Resources (DNR) for $45,000 with $15,000 in matching City funds to build a permanent restroom in Sherwood Park. Please note that much, if not all, of the $15,000 will come from in-kind City services (labor, cement etc.). Recommended action: Consider adopting Resolution # 16-08 as presented.

City of Plainwell

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