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CITY OF DULUTH

REQUEST FOR PROPOSALS FOR

PROFESSIONAL DESIGN SERVICES FOR

HARTLEY NATURE CENTER BUILDING ADDITION PROJECT

RFP NUMBER 20-99072

ISSUED December 19, 2019

PROPOSALS DUE THURSDAY, JANUARY 23, 2019 AT 4:30 PM

SUBMIT TO

CITY OF DULUTH ATTN: PURCHASING DIVISION

CITY HALL, ROOM 120 411 WEST 1ST STREET

DULUTH, MN 55802

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PART I - GENERAL INFORMATION

I-1. Project Overview. The City of Duluth in partnership with the Hartley NatureCenter Corporation is seeking a professional design firm to provide final architecturaldesign services, including biddable construction documents and constructionadministration services for a project including a 6,300-square foot addition to the HartleyNature Center building with new mechanical mezzanine and remodeling 2,200-squarefeet within the existing building. The project includes utility and site work as well asancillary parking and walkways. Additional detail are provided in Part IV of this RFP.

I-2. Calendar of Events. The City will make every effort to adhere to the followingschedule:

Activity Date

Pre-proposal Conference at 10:00 am at Hartley Nature Center, 3001 Woodland Avenue, Duluth, MN 55803 01/09/20

Questions due to purchasing@duluthmn.gov 01/16/20

Answers to questions will be posted to the City website no later than this date. 01/20/20

Proposals must be received in the Purchasing Office by 4:30 PM on this date. 01/23/20

I-3. Rejection of Proposals. The City reserves the right, in its sole and completediscretion, to reject any and all proposals or cancel the request for proposals, at anytime prior to the time a contract is fully executed, when it is in its best interests. The Cityis not liable for any costs the Bidder incurs in preparation and submission of itsproposal, in participating in the RFP process or in anticipation of award of the contract.

I-4. Pre-proposal Conference. The City will hold a pre-proposal conference asspecified in the Calendar of Events.

I-5. Questions & Answers. Any questions regarding this RFP must be submittedby e-mail to the Purchasing Office at purchasing@duluthmn.gov no later than the dateindicated on the Calendar of Events. Answers to the questions will be posted as anAddendum to the RFP.

I-6. Addenda to the RFP. If the City deems it necessary to revise any part of thisRFP before the proposal response date, the City will post an addendum to its websitehttp://www.duluthmn.gov/purchasing/bids-request-for-proposals/. Although an e-mailnotification will be sent, it is the Bidder’s responsibility to periodically check the websitefor any new information

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I-7. Proposals. To be considered, hard copies of proposals must arrive at the City on or before the time and date specified in the RFP Calendar of Events. The City will not accept proposals via email or facsimile transmission. The City reserves the right to reject or to deduct evaluation points for late proposals.

Proposals must be signed by an authorized official. If the official signs the Proposal Cover Sheet attached as Exhibit A, this requirement will be met. Proposals must remain valid for 60 days or until a contract is fully executed.

Please submit one (1) paper copy of the Technical Submittal and one (1) paper copy of the Cost Submittal. The Cost Submittal should be in a separate sealed envelope. In addition, Bidders shall submit one copy of the entire proposal (Technical and Cost submittals, along with all requested documents) on flash drive in Microsoft Office-compatible or pdf format.

All materials submitted in response to this RFP will become property of the City and will become public record after the evaluation process is completed and an award decision made. I-8. Small Diverse Business Information. The City encourages participation by minority, women, and veteran-owned businesses as prime contractors, and encourages all prime contractors to make a significant commitment to use minority, women, veteran-owned and other disadvantaged business entities as subcontractors and suppliers. A list of certified Disadvantaged Business Enterprises is maintained by the Minnesota Unified Certification Program at http://mnucp.metc.state.mn.us/ . I-9. Term of Contract. The term of the contract will begin once the contract is fully executed and is anticipated to end by June 30, 2022. The selected Bidder shall not start the performance of any work nor shall the City be liable to pay the selected Bidder for any service or work performed or expenses incurred before the contract is executed. I-10. Mandatory Disclosures. By submitting a proposal, each Bidder understands, represents, and acknowledges that:

A. Their proposal has been developed by the Bidder independently and has

been submitted without collusion with and without agreement, understanding, or planned common course of action with any other vendor or suppliers of materials, supplies, equipment, or services described in the Request for Proposals, designed to limit independent bidding or competition, and that the contents of the proposal have not been communicated by the Bidder or its employees or agents to any person not an employee or agent of the Bidder.

B. There is no conflict of interest. A conflict of interest exists if a Bidder has

any interest that would actually conflict, or has the appearance of conflicting, in any manner or degree with the performance of work on the

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project. If there are potential conflicts, identify the municipalities, developers, and other public or private entities with whom your company is currently, or have been, employed and which may be affected.

C. It is not currently under suspension or debarment by the State of

Minnesota, any other state or the federal government.

D. The company is either organized under Minnesota law or has a Certificate of Authority from the Minnesota Secretary of State to do business in Minnesota, in accordance with the requirements in M.S. 303.03.

I-11. Notification of Selection. Bidders whose proposals are not selected will be notified in writing. PART II - PROPOSAL REQUIREMENTS Proposals shall be limited to 12 sheets (or 24 printed pages cover to cover) and shall include a cover letter, company background, project examples, a work plan, hourly billing rate schedule and resumes of the staff who will be working on the project, including what their role would be in the project. Cost submittals must be in an envelope sealed separately from the technical proposal. The cost submittal shall include a total not-to exceed lump sum cost for completing the Project, with a breakdown of the lump sum fee by estimated hours for each task, the hourly rates for each employee involved, as well as estimated charges for miscellaneous items such as travel, copies, postage, etc. Please include any sub-consultant costs. PART III - CRITERIA FOR SELECTION The proposals will be reviewed by City Staff. The intent of the selection process is to review proposals and make an award based upon qualifications as described therein. A 100-point scale will be used to create the final evaluation recommendations. The factors and weighting on which proposals will be judged are:

Qualifications of the Bidder and Personnel 40% Prior experience with similar work 30% Work Plan 10% Cost 20%

PART IV – PROJECT DETAIL IV-1 Preliminary designs were developed by TKDA as part of a grant application submitted to and awarded by the Minnesota Historical and Cultural Heritage Legacy Grants Program (the “Legacy Grant”). For more detail, please refer to the concept plan

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attached as Exhibit B. The selected firm will be expected to build upon the design work already completed. The selected firm will be expected to provide design development, construction documents, bidding assistance, associated permitting services, construction administration, and project closeout. This project will require the design team to work closely with the Construction Manager at Risk in the buildability and construction cost estimation process. The City wants to see all anticipated permits included in the fee structure. Full as-built and record drawings shall be part of the project closeout services. Lay out the anticipated number of meetings per each phase and clearly identify the cost of additional meetings. There will be little room for professional service change orders/amendments with this project due to the timeline and project financing. Clearly lay out your proposed scope and anticipated services needed to complete this project in its entirety. IV-2 Grant-Specific Requirements. The following grant requirements should be considered during the design process. Invasive Species Prevention Contractors must follow MN DNR’s Operational Order 113, which requires preventing or limiting the introduction, establishment and spread of invasive species during activities on public waters and DNR-administered lands. Contractor shall prevent invasive species from entering into or spreading within a project site by cleaning equipment and clothing prior to arriving at the project site. If equipment or clothing arrives at the project site with soil, aggregate material, mulch, vegetation (including seeds) or animals, it shall be cleaned by contractor-furnished tool or equipment (brush/broom, compressed air or pressure washer) at the staging area. The contractor shall dispose of material cleaned from equipment and clothing at a location determined by the City. If the material cannot be disposed of onsite, secure material prior to transport (sealed container, covered truck, or wrap with tarp) and legally dispose of offsite. Pollinator Best Management Practices Habitat restorations and enhancements are subject to pollinator best management practices and habitat restoration guidelines pursuant to Minn. Stat. 84.973. Practices and guidelines ensure an appropriate diversity of native species to provide habitat for pollinators through the growing season.

EXHIBIT A - PROPOSAL COVER SHEET CITY OF DULUTH

RFP# 20-99072

Bidder Information:

Bidder Name

Mailing Address

Contact Person

Contact Person’s Phone Number

Contact Person’s E-Mail Address

Federal ID Number

Authorized Signature

Title

EXHIBIT B CONCEPT PLAN

1183.46

pipe inv

1194.72

pipe inv

1193.47

pipe inv

o

1206.18

pipe inv

1203.68

pipe inv

1203.63

pipe inv

1193.96

pipe inv

1183.16

pipe inv

1183.29

pipe inv

1206.22

pipe inv

1191.22

pipe inv

1215.12

Benchmark hyd

1196.29

pipe inv

1197.08

pipe inv

1196.33

pipe inv

1196.69

pipe inv

W

O

O

D

L

A

N

D

A

V

E

N

U

E

Hartley Nature Center

FFE=1198.40

Fire

Pit

Yurt

Stage

SOLAR

PANEL

BM ~ TOP NUT HYDRANT

ELEV = 1200.93

BM ~ TOP NUT HYDRANT

ELEV = 1215.12

1

2

3

5

1

2

3

0

1245

1240

1250

1255

1

2

3

5

1240

1230

1225

1

2

2

5

1220

1

2

1

5

1

2

1

5

1

2

1

0

1

2

1

0

1

2

0

5

1200

1

2

0

0

1

2

0

0

1

2

0

0

1

2

0

5

1210

1215

1

2

1

0

1

2

0

0

1

1

9

5

1

1

9

5

1

2

0

5

1

1

9

5

1

1

9

0

1

1

9

5

1

1

9

0

1

1

9

8

1

1

9

7

1

1

9

7

1

1

9

8

1196

1

1

9

8

1

1

9

5

Feet

100'

50'

0

DATENOREVISION

JOB NO.DATE OF FIELD WORK:

DATE

REVISIONDATENO

I HEREBY CERTIFY THAT THIS SURVEY WAS PREPARED BY ME OR UNDER

MY DIRECT SUPERVISION AND THAT I AM A DULY LICIENSED LAND

SURVEYOR UNDER THE LAWS OF THE STATE OF MINNESOTA.

11 East Superior Street

Suite 420

Duluth, MN 55811

218-727-8796

tkda.com

11 East Superior Street

Suite 420

Duluth, MN 55811

218-727-8796

tkda.com

NAME LICENSE NO.

Topographic Survey

Duluth Minnesota

Hartley Nature Center

15513.354

SHEET 1 OF 1

April 30, 2019

Jon Loye

3

2

1

6

5

4

Sidewalk 5' wide,approx. 1300 lf

Preliminary Design Layout

32x40 Garage(future)

Dumpster

Parking lot,12 stalls

Storm culvertpossible rockremoval

6,069 sf

Reconstruct berm

Wetland impacts,approx. 6100 sf

New sanitarymanholes,relocate 6" lineand connect intoexisting 6" line

Relocatewatermain

>

>

>

New 6"waterservice

Newhydrant

Relocate electrictransformer and line

Potential newstormwater treatment,and clean existingsystem

OTHER ITEMS:Gas line connection from Woodland AveStreet/sidewalk lighting

NEWRENTALSHOP

EXISTINGMECH / HSKP

EXISTINGSTAIR

EXISTINGSOLAR WALL

EXISTING ROOF SOLAR PANELS

LOBBY

MAINENTRY

VEST.

EXIT

COMMUNITYROOM

EXISTINGCLASSROOM

EXISTINGTLT

EXISTINGTLT

EXISTINGCLASSROOM

EXISTINGLOBBY

EX

IST

. C

OR

R.

RELOCATEDELEC TRANSFORMER

NEWFIREPLACE

RENTAL

Department Legend

Existing

Remodeling

Addition

CORRIDOR

NEW ENTRY

VEST.

UNISEXTLT

VEST.

BOUNDRY OF WETLANDS

EXISTING PATH

BOUNDRY OF WETLANDS

EXISTINGVEST.

EXIT

DROPOFF

1,100 SF

500 SF

715 SF 550 SF 200 SF

1100 SF

6,300 SF LEVEL 1

2,200 SF

1,200 SF MEZZ

ADMINOFFICE

1700 SF

EXECDIR

FUNDRAISER

BOOKKEEPER

EDUCDIR

PS DIR PS A.DIR

EDUCA.DIR

OFCMGR

CONFROOM

WORKRM

KITCHENETTE

STORCLASSROOM

640 SFEXPOSED TRUSSES

CLASSROOM640 SF

EXPOSED TRUSSES

STAFF OFFICE

STAFF

STOR

WELLRM

LAUND

OPERDIR

STUDENT CUBBIES

STUDENT CUBBIES STUDENT CUBBIES

TLT TLT

LO

CK

ER

S

185 SF

600 SF

110 SF

65 SF

300 SF

EXISTINGCLASSROOM

480 SF

OFFICEENTRY

CHAIR STORAGE

BOYS GIRLS

55 SF

CO

RR

IDO

R

CORRIDOR

MAINTCLOSET

MAINTCLOSET

MAINTCLOSET

CLERESTORY WINDOWSEXPOSED BEAMS

MAINTCLOSET

NEW CANOPYEXTENSION

EXISTINGVEST.

SHARED DESK

EXIST.CLOS.

NEWPATH

NEWCONCRETE

PATIONEW

CONCRETEPATIO

EXISTINGBURIED ELEC LINE

EXISTING GEO-THERMAL FIELD (VERIFY)

NEWSIDEWALK

EXISTINGPATIO

EXPOSED TRUSSES

EXPOSED TRUSSES

EXPOSED TRUSSES

NEW MECHANICALMEZZANINE

STONEVENEER

AT ENTRY

REPLACEFOLDING WALL

REPLACEFOLDING WALL

EXISTINGWATER LINE

NEWSIDEWALK

NEWSIDEWALK

10

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DATE: 10-16-19

HARTLEY NATURE CENTERPROPOSED PLAN

EXHIBIT A

10

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DATE: 10-16-19

HARTLEY NATURE CENTERExterior Perspective

EXHIBIT A