City of Arkansas City Board of City Commissioners · 2019-11-27 · City Commission of Arkansas...

City of Arkansas City Board of City Commissioners

Agenda

Regular Meeting Tuesday, December 3, 2019 @ 5:30 PM

Commission Room, City Hall — 118 W. Central Ave. — Arkansas City, KS

I. Routine Business

1. Roll Call 2. Opening Prayer and Pledge of Allegiance 3. Additions or Deletions to the Agenda (Voice Vote) 4. Approval of the Agenda (Voice Vote)

II. Awards and Proclamations

III. Recognition of Visitors

1. SCKMC Board of Trustees Chairman

IV. Comments from the Audience for Items Not on the Agenda Each speaker will state his or her name and address before making any comments. Each speaker will have three (3) minutes to present his or her comments. Comments or questions will be directed only to the City Commission. Debate or argument between parties in the audience will not be allowed. Repeated reiterations by speakers will not be allowed. Violations of comment procedure will result in being directed to cease speaking or resume sitting.

V. Consent Agenda (Voice Vote)

Note: All matters listed below on the Consent Agenda are considered under one motion and enacted by one motion. There should be no separate discussion. If such discussion is desired, any item may be removed from the Consent Agenda and then considered separately under Section VII: New Business.

1. Approve the November 19, 2019, regular meeting minutes and the November 22, 2019, special

meeting minutes as written. VI. Old Business VII. New Business

1. Consider first reading of an Ordinance adopting the budgeted pay plan for 2020 (with 1% COLA). (Roll Call Vote)

2. Consider a Resolution authorizing the City of Arkansas City to purchase a front end loader/backhoe with extended reach from Murphy Tractor & Equipment Co., of Park City, for an amount not to exceed $72,130.00. (Voice Vote)

3. Consider a Resolution approving the notice of budget hearing for publication and setting the date for a public hearing at 5:30 p.m. on December 17, 2019, to amend the 2019 budget for the City of Arkansas City. (Voice Vote)

VIII. City Manager Updates 1. Complete Count Committee meeting 2. Santa Saturday events 3. RISE Cowley health coalition meeting 4. Cowley County Legislative Committee meeting 5. City Commission study session 6. Employee Christmas party 7. Wilson Park Master Plan Phase 1

IX. Other Business

1. Reports: a. City Advisory Board Reports

X. Adjournment

Item for City Commission Action Section V Item 1

Meeting Date 12/3/2019

Department/Division City Manager

Staff Contact Andrew Lawson

Title: Consent Agenda Item: Approve the November 19, 2019, regular meeting minutes and November 22, 2019, special meeting minutes as written. Description: Please see attached documents. Commission Options: 1. Approve with the consent agenda. 2. Remove item from consent agenda for further consideration. Approved for Agenda by:

City Manager

City Commission of Arkansas City – Regular Meeting Minutes

November 19, 2019 Page 1

The Arkansas City Board of City Commissioners met in regular session at 5:30 p.m. Tuesday, November 19, 2019, in the Commission Room at City Hall, located at 118 W. Central Ave. Mayor Jay Warren called the meeting to order. Commissioners also present at roll call were Commissioners Kanyon Gingher, Duane L. Oestmann and Karen Welch. Commissioner Jim Sybrant was absent because he attended a Cowley County Commission meeting at the same time. City employees present were City Manager Nick Hernandez, City Attorney Larry Schwartz, City Clerk Lesley Shook, Public Information Officer Andrew Lawson, Management Assistant Mike Crandall, Finance Director Kathy Cornwell, Fire Chief Bobby Wolfe, Police Chief Dan Ward, Environmental Services Superintendent Rod Philo, Building Official Mike Bellis and Principal Planner Josh White. Citizens in attendance included Brandon Every, Ken Harader, Mell Kuhn, Commissioner-elect Scott Rogers, Charles Tweedy and Cowley CourierTraveler reporter John Shelman. Mayor Warren offered the opening prayer and led the pledge of allegiance. Agenda Approval At City Manager Hernandez’s request, Mayor Warren made a motion to amend the agenda by adding a 15-minute executive session to discuss personnel matters of nonelected personnel as Item 2 under Other Business. Commissioner Oestmann seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Warren declared the agenda approved as amended. Comments from the Audience Brandon Every, 19 Pin Oak Drive, asked for an update on the search for a permanent City Attorney. City Manager Hernandez said the search was progressing and the old position previously held by Tamara Niles likely will be divided into two new positions, City Attorney and City Prosecutor. Every asked if someone could fill both roles. Hernandez said anyone is free to apply for both, but he does not anticipate keeping the positions combined. A request for proposals will go out soon. Consent Agenda Commissioner Oestmann made a motion to approve the consent agenda, including the following:



1. Approving the November 5, 2019, regular meeting minutes as written. 2. Approving Resolution No. 2019-11-3293, rescheduling a public meeting of the Governing

Body from noon Friday, November 29, 2019, to noon Friday, November 22, 2019, in the city manager’s office at City Hall, 118 W. Central Ave.

Commissioner Gingher seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Warren declared the consent agenda approved. New Business

North Pressure Zone Project Resolution No. 2019-11-3294

City Clerk Shook presented for discussion a resolution authorizing the City to enter into an agreement with Professional Engineering Consultants (PEC), of Wichita, for the North Pressure Zone high-service pump station project, for an amount not to exceed $62,500.00. Environmental Services Superintendent Philo said this project has become a higher priority due to Creekstone’s pending expansion plans, which will lead to the meatpacking plant using more water. Philo said the City mailed out a Request for Qualifications (RFQ) to 19 firms. Four RFQs were received. A selection committee composed of Philo, City Manager Hernandez, and Management Assistant Crandall reviewed all four RFQs and recommended that PEC be awarded the project bid. PEC scored highest on previous experience with high-service pump station design and has the best approach for the project. PEC also scored highest on references, including those from Ark City. Mayor Warren made a motion to approve the resolution. Commissioner Oestmann seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Warren declared the motion approved and given Resolution No. 2019-11-3294.

Rezoning of 505 S. Sixth St. Ordinance No. 2019-11-4502

City Clerk Shook presented for discussion a first reading of an ordinance authorizing the rezoning of 505 S. Sixth St. from P (Public Use District) to R-2 (Medium-Density Residential District). Principal Planner White said Habitat for Humanity of Arkansas City already has commenced building its next home at 505 S. Sixth St. The property previously was owned by the City, operated as Brock Park and zoned as Public Use District (P).



Last year, the City determined that a better use for this property was residential and it was transferred into the Land Bank. The property no longer will serve a public use or be publicly owned. Habitat for Humanity recently was granted ownership of this property by the Land Bank Board of Trustees and already is commencing construction on its 19th home in Arkansas City. Additionally, City staff expanded the rezoning request to include the remainder of the tract that was not transferred to Habitat for Humanity. White said the Planning Commission held a public hearing on October 29, 2019, and voted unanimously to recommend approving this request. Commissioner Gingher made a motion to approve the ordinance. Commissioner Welch seconded the motion. A roll call vote was unanimous in favor of the motion. Mayor Warren declared the ordinance approved and given Ordinance No. 2018-11-4502.

Half-Ton Dodge Ram Pickup Resolution No. 2019-11-3295

City Clerk Shook presented for discussion a resolution authorizing the City to purchase a half-ton Dodge Ram pickup truck from Zeller Motor Company, for an amount not to exceed $18,929.00. Environmental Services Superintendent Philo said the 2019 Wastewater Treatment budget contains $28,000.00 to purchase a new half-ton pickup truck. The pickup truck he requested will replace Wastewater Treatment’s 1999 Ford F-150 with 107,000 miles, which will be sold outright. Mayor Warren made a motion to approve the resolution. Commissioner Oestmann seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Warren declared the motion approved and given Resolution No. 2019-11-3295. City Manager Updates City Manager Hernandez provided the commissioners with the following reminders and updates:

• The next City Commission study session — previously scheduled for noon November 29, when City Hall will be closed and employees are off work due to the Thanksgiving holiday — has been rescheduled for noon November 22 in the city manager’s office at City Hall.

• The City, the Ark City Chamber of Commerce and Visit Ark City will jointly host a “Mayoral Lighting of the Christmas Tree” at 6 p.m. November 26 at Ben Givens Center City Park.

• City Hall and other City offices will be closed November 28-29 in observance of Thanksgiving. The City will reopen for business at 8 a.m. December 2.



• Small Business Saturday is November 30, and Visit Ark City and the Ark City Chamber of Commerce have several special shopping promotions planned in downtown Arkansas City.

• The City Commission study session scheduled for noon December 13 in the city manager’s office at City Hall conflicts with a South Central Kansas Medical Center Board of Trustees work session, set to be pushed back a week due to Christmas. Hernandez asked if the study session should be canceled, but the commissioners indicated they would request that the SCKMC Board of Trustees work session be canceled instead, thus eliminating the conflict.

• Hernandez said discussion of Land and Water Conservation Fund (LWCF) funding to assist with paying for Phase 1 of the Wilson Park Master Plan will occur in a future study session.

Hernandez concluded by saying that he has accepted a job as the next city manager of Dodge City, effective June 1, 2020. He said he intends to continue in his current position through May 2020. Mayor Warren said everyone appreciated Hernandez’s service for the past 8 ½ years and said if Hernandez is happy, then the City Commission is happy. He praised Hernandez for helping to get the new Water Treatment Facility constructed and the hospital’s bond refinanced successfully. Commissioner Oestmann agreed with Mayor Warren and said Hernandez has done a wonderful job of stabilizing the City’s finances since he arrived. He thanked Hernandez for his service, as well. Other Business

Executive Session Mayor Warren made a motion to recess into a 15-minute executive session — to include City Manager Hernandez, Human Resources Manager McFarland and Commissioner-elect Rogers — to discuss personnel matters of nonelected personnel, pursuant to K.S.A. 75-4319(b)(1), with the open meeting set to resume at 6:05 p.m. Commissioner Oestmann seconded the motion. A voice vote was unanimous in favor of the motion. The executive session began at 5:50 p.m. and ended at 6:05 p.m. Afterward, the commissioners reconvened in the commission room. No action was taken following the executive session. Adjournment Commissioner Welch made a motion to adjourn the meeting. Commissioner Gingher seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Warren declared the meeting adjourned at 6:03 p.m.



THE CITY OF ARKANSAS CITY BOARD OF CITY COMMISSIONERS ____________________________ Jay Warren, Mayor ATTEST: ____________________________ Lesley Shook, City Clerk Prepared by: _____________________________________ Andrew Lawson, Public Information Officer

City Commission of Arkansas City — Special Meeting Minutes


The Arkansas City Board of City Commissioners met in special session at noon Friday, November 22, 2019, in the City Manager’s Office at City Hall, located at 118 W. Central Ave. in Arkansas City. Mayor Jay Warren called the meeting to order. Commissioners also present at roll call were Commissioners Kanyon Gingher, Duane L. Oestmann, Jim Sybrant and Karen Welch. City employees present were City Manager Nick Hernandez, City Attorney Larry Schwartz, City Treasurer Jennifer Waggoner, Public Information Officer Andrew Lawson, Management Assistant Mike Crandall and Human Resources Manager Marla McFarland. Citizens in attendance included Scott Rogers and Cowley CourierTraveler reporter John Shelman. Business

Re-approval of East Chestnut Memorandum of Understanding

Mayor Warren presented for discussion re-approval of a Memorandum of Understanding (MOU) between Cowley County and the City for repairs to the area near the East Chestnut Avenue bridge. City Manager Hernandez said this is the exact same agreement approved November 19 by the City Commission, except it also caps the county’s 50-50 matching portion of repairs at $250,000.00. Any amount above the $500,000 total estimate must be approved separately by the Commission and the City will share 50-50 in any grant reimbursements received later by Cowley County. Commissioner Oestmann expressed concerns about the loss of steel structure on the bridge itself. Commissioner Sybrant said the approach should be fixed and open within 2-3 weeks. The repaired section will be gravel until sometime next spring, when better weather will allow for new asphalt. Commissioner Sybrant made a motion to re-approve the Memorandum of Understanding. Commissioner Gingher seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Warren declared the motion approved.

Executive Sessions Mayor Warren made a motion to recess into a 30-minute executive session — to include City Manager Hernandez, Human Resources Manager McFarland and Commissioner-elect Rogers — to discuss personnel matters of nonelected personnel, pursuant to K.S.A. 75-4319(b)(1), pertaining to the search process for a new city manager, with the open meeting set to resume at 12:25 p.m.



Commissioner Sybrant said he would like to amend the motion to exclude McFarland and Commissioner-elect Rogers. Commissioner Welch asked if the topic(s) he wanted to discuss is related to the search process for a new city manager. Commissioner Sybrant said it is related to Hernandez’s current employment contract, which is to set to renew automatically on Jan. 1, 2020. Commissioner Sybrant elaborated that he wants to clarify what would happen if the City Commission hires a new city manager prior to when Hernandez wants to leave in May 2020, and then that new person wants to start immediately. Hernandez said he thinks it is unlikely that a suitable candidate will be identified and their hiring finalized any sooner than April 2020. Commissioner Oestmann asked City Attorney Schwartz for his legal opinion. Schwartz said that as long as the discussion pertains to the transition from Hernandez (and his current contract) to the new city manager, then it could fall under the published justification for an executive session of the search process for a new city manager. Any other discussion topic could not occur at this meeting. Mayor Warren amended his motion to instead recess into a 10-minute executive session, to include only Hernandez and Commissioner-elect Rogers, to discuss personnel matters of nonelected personnel, pursuant to K.S.A. 75-4319(b)(1), pertaining to the search process for a new city manager, with the open meeting set to resume at 12:31 p.m. Commissioner Oestmann seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Warren declared the motion approved. The first executive session began at 12:21 p.m. and ended at 12:31 p.m. Afterward, Mayor Warren made a motion to recess into an additional 10-minute executive session, again to include only Hernandez and Commissioner-elect Rogers, to discuss personnel matters of nonelected personnel, pursuant to K.S.A. 75-4319(b)(1), pertaining to the search process for a new city manager, with the open meeting set to resume at 12:42 p.m. Commissioner Oestmann seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Warren declared the motion approved. The second executive session began at 12:32 p.m. and ended at 12:42 p.m. Afterward, Mayor Warren made a motion to recess into an additional 20-minute executive session — to include Hernandez, Human Resources Manager McFarland and Commissioner-elect Rogers — to discuss personnel matters of nonelected personnel, pursuant to K.S.A. 75-4319(b)(1), pertaining to the search process for a new city manager, with the open meeting set to resume at 1:03 p.m. Commissioner Oestmann seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Warren declared the motion approved. The third executive session began at 12:43 p.m. and ended at 1:03 p.m.



Afterward, Commissioner Sybrant made a motion to recess into an additional 10-minute executive session — to include Hernandez, McFarland and Commissioner-elect Rogers — to discuss personnel matters of nonelected personnel, pursuant to K.S.A. 75-4319(b)(1), pertaining to the search process for a new city manager, with the open meeting set to resume at 1:14 p.m. Mayor Warren seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Warren declared the motion approved. The fourth executive session began at 1:04 p.m. and ended at 1:14 p.m. Afterward, the commissioners reconvened in the city manager’s office. No action was taken following any of the four executive sessions. Adjournment Mayor Warren made a motion to adjourn the meeting. Commissioner Oestmann seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Warren declared the meeting adjourned at 1:15 p.m. THE CITY OF ARKANSAS CITY BOARD OF CITY COMMISSIONERS ____________________________ Jay Warren, Mayor ATTEST: ____________________________ Lesley Shook, City Clerk Prepared by: _____________________________________ Andrew Lawson, Public Information Officer

Item for City Commission Action Section VII Item 1


Department/Division City Manager / Human Resources

Staff Contacts Marla McFarland

Title: Consider first reading of an Ordinance adopting the budgeted pay plan for 2020 (with 1% COLA). (Roll Call Vote) Description: This 2020 Pay Ordinance will set the compensation for all City employees, including a 1% cost-of-living adjustment (COLA) for all pay ranges effective December 21, 2019. Commission Options: 1. Approve the Ordinance. 2. Table the Ordinance for a second reading. 3. Disapprove the Ordinance. Fiscal Impact:

Amount: $76,518 for 1% COLA, subdivided as follows: $59,586.00 Fund: 01 (General) Department: ALL Expense Code: 5100 (Full-Time Salary) $1,322.00 Fund: 15 (Stormwater) Department: ALL Expense Code: 5100 (Full-Time Salary) $5,770.00 Fund: 16 (Water) Department: ALL Expense Code: 5100 (Full-Time Salary) $4,894.00 Fund: 18 (Wastewater) Department: ALL Expense Code: 5100 (Full-Time Salary) $4,946.00 Fund: 19 (Sanitation) Department: ALL Expense Code: 5100 (Full-Time Salary)

Included in budget Grant Bonds Other (explain) Approved for Agenda by:

City Manager

ORDINANCE NO. 2019-12-____ AN ORDINANCE FIXING THE COMPENSATION OF EMPLOYEES OF THE CITY OF ARKANSAS CITY, KANSAS, PURSUANT TO THE PROVISION OF K.S.A. 14-1501 ET SEQ., AND REPEALING ORDINANCE NO. 2019-07-4493. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS, KANSAS, AS FOLLOWS: SECTION ONE: The Governing Body of the City of Arkansas City, Kansas, hereby adopts the City Master Wage Plan, attached hereto and incorporated by reference as if fully set forth herein. All such officers and employees of said City shall be paid respectively the amount set opposite the range set forth, in accordance with the City Budget for such purposes. All officers and employees shall be compensated from the several funds appropriated therefore, and shall be paid at such time and for such periods as the City Manager may direct, and further approval by the Governing Body for the payment of salaries and wages as authorized is not deemed necessary provided that pay period and time for payment of appropriate salaries shall be on a biweekly basis. SECTION TWO: The Master Wage Plan attached hereto modifies the prior Wage Plan adopted by Ordinance No. 2019-07-4493. SECTION THREE: Overtime rate, longevity pay, and other pay incentives for employees shall be determined and specified in accordance with personnel policies in effect, and herein adopted by reference and incorporated as fully set forth herein. All compensation provided for in the City of Arkansas City Master Wage Plan shall be paid on warrants duly drawn according to law. SECTION FOUR: The Governing Body of the City of Arkansas City, Kansas, hereby repeals all provisions of Ordinance No. 2019-07-4493. SECTION FIVE: The City Clerk of the City of Arkansas City, Kansas, shall cause this Ordinance to be published one time in the official City newspaper and said Ordinance shall be in effect December 21, 2019. PASSED AND ORDAINED by the Governing Body of the City of Arkansas City, Kansas, on this 3rd day of December, 2019. (Seal) Jay Warren, Mayor ATTEST: Lesley Shook, City Clerk APPROVED AS TO FORM: Larry R. Schwartz, City Attorney

CERTIFICATE

I hereby certify that the above and foregoing is a true and correct copy of the Ordinance No. 2019-12-____ of the City of Arkansas City, Kansas, adopted by the Governing Body thereof on December 3, 2019, as the same appears of record in my office. DATED: _____________________. Lesley Shook, City Clerk

CITY OF ARKANSAS CITY MASTER WAGE PLAN ADOPTED BY THE GOVERNING BODY

OF THE CITY OF ARKANSAS CITY ON DECEMBER 3, 2019

RANGE JOB TITLE RANGE JOB TITLE

10 Burn Pit Attendant 23 Accountant

Clerk Emergency Management Coordinator

Temporary/Seasonal Grounds Maintenance Worker Police Officer

Temporary/Seasonal Horticulturalist

Temporary/Seasonal Hydrant Flusher 24 Director of Senior Services

Master Police Officer (MPO)

12 Cook/Driver Parks & Facilities Supervisor

Director of Northwest Community Center (NWCC) & Hogan Sanitation Supervisor

Management Assistant

13 Head Cook Street & Stormwater Supervisor

Horticulturalist

25 Police Sergeant

15 Meter Technician

Nuisance Abatement Inspector 27 Detective Lieutenant

Police Lieutenant

16 Distribution & Collection Maintenance Worker I Principal Planner

Parks & Facilities Maintenance Worker Wastewater Treatment Plant Supervisor

Sanitation Collector Water Distribution & Collection Supervisor

Street & Stormwater Maintenance Worker I Water Treatment Facility Supervisor

17 Administrative Assistant 28 City Clerk

Customer Service Specialist City Treasurer

Records Specialist Public Information Officer/Special Projects Coordinator

18 Distribution & Collection Maintenance Worker II 29 Emergency Medical Services (EMS) Director

Public Service Officer (PSO)

Sanitation Driver 31 Building Official

Street & Stormwater Maintenance Worker II Police Captain

Information Technology (IT) Manager

19 Sexton

Wastewater Treatment Plant Operator 34 Environmental Services Superintendent

Water Treatment Facility Operator Human Resource Manager

20 Combination Inspector 37 Fire/Emergency Medical Services (EMS) Chief

Parks & Facilities Lead Finance Director

Street & Stormwater Maintenance Worker III Police Chief

Wastewater Collection Maintenance Worker III Public Services Superintendent

Water Distribution Maintenance Worker III

Range Minimum Mid-Point Maximum

10 9.37 11.02 12.67

11 9.84 11.57 13.31

12 10.33 12.15 13.97

13 10.84 12.75 14.67

14 11.39 13.40 15.41

15 11.96 14.07 16.17

16 12.55 14.76 16.98

17 13.18 15.51 17.84

18 13.84 16.28 18.72

19 14.53 17.10 19.66

20 15.26 17.95 20.64

21 16.02 18.85 21.68

22 16.83 19.80 22.76

23 17.67 20.79 23.91

24 18.55 21.83 25.10

25 19.48 22.91 26.35

26 20.45 24.06 27.67

27 21.47 25.26 29.05

28 22.55 26.53 30.51

29 23.68 27.85 32.03

30 24.86 29.25 33.63

31 26.11 30.71 35.32

32 27.41 32.25 37.09

33 28.78 33.86 38.94

34 30.22 35.55 40.89

35 31.73 37.33 42.92

36 33.32 39.20 45.08

37 34.99 41.16 47.33

38 36.74 43.22 49.70

39 38.58 45.38 52.19

40 40.50 47.65 54.80

41 42.53 50.04 57.54

Minimum Mid-Point Maximum

21F Firefighter/Emergency Medical Technician (FF/EMT) 11.42 13.43 15.44

26F Firefighter/Paramedic (FF/PARA) 14.56 17.13 19.70

27F Fire/Emergency Medical Services Lieutenant 15.28 17.98 20.68

28F Fire/Emergency Medical Services Captain 16.05 18.88 21.71

Use this chart for Fire/EMS Department employees working 2920 hours annually (24 hour shifts)



Department/Division Environmental Services / Wastewater Collection

Staff Contact Rod Philo

Title: A Resolution authorizing the City of Arkansas City to purchase a front end loader/backhoe with extended reach from Murphy Tractor & Equipment Co., of Park City, for an amount not to exceed $72,130.00. (Voice Vote) Description: The Environmental Services Department intends to trade in a 1992 Case 480F 2-wheel-drive rubber-tired loader/backhoe (with 2,579 hours of use) and purchase a new 2-wheel-drive front end loader/Extendahoe. The extended reach feature gives the operator the ability to extend the backhoe bucket an additional four feet. This allows the unit to safely dig deeper, be set at a safer distance from the hole, and not have to reposition as often which increases safety when repairing a pipeline at night. This piece of equipment is used by the Wastewater Collection Division to dig holes and repair pipelines. This piece of equipment was approved as part of the 2019 Capital Outlay Budget, with up to $75,000.00 budgeted in the Wastewater Collection portion of the Sewer Fund to cover this purchase. Commission Options: 1. Approve the Resolution. 2. Table the Resolution for further discussion. 3. Disapprove the Resolution. Fiscal Impact:

Amount: $72,130.00 Fund: 18 (Sewer) Department: 661 (Wastewater Collection) Expense Code: 7405 (Machinery/Equipment)

Included in budget Grant Bonds Other (explain) Approved for Agenda by:

City Manager

RESOLUTION NO. 2019-12-____ A RESOLUTION AUTHORIZING THE CITY OF ARKANSAS CITY TO PURCHASE A FRONT END LOADER/BACKHOE WITH EXTENDED REACH FROM MURPHY TRACTOR & EQUIPMENT CO., OF PARK CITY, FOR AN AMOUNT NOT TO EXCEED $72,130.00. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY, KANSAS: SECTION ONE: The Governing Body of the City of Arkansas City, Kansas, hereby authorizes the City of Arkansas City, Kansas, to purchase a front end loader/backhoe with extended reach from Murphy Tractor & Equipment Co., of Park City, for an amount not to exceed $72,130.00. SECTION TWO: The Governing Body of the City of Arkansas City, Kansas, hereby authorizes the Mayor and/or City staff of the City of Arkansas City, Kansas, to take such further and other necessary actions that are required to effectuate the intent and purposes of this Legislative Enactment. SECTION THREE: This Resolution shall be in full force and effect from its date of passage by the Governing Body of the City of Arkansas City, Kansas. PASSED AND RESOLVED by the Governing Body of the City of Arkansas City, Kansas, on this 3rd day of December, 2019. (Seal) Jay Warren, Mayor ATTEST: Lesley Shook, City Clerk APPROVED AS TO FORM: Larry R. Schwartz, City Attorney

CERTIFICATE

I hereby certify that the above and foregoing is a true and correct copy of the Resolution No. 2019-12-____ of the City of Arkansas City, Kansas, adopted by the Governing Body thereof on December 3, 2019, as the same appears of record in my office. DATED: _____________________. Lesley Shook, City Clerk



Department/Division Finance Department

Staff Contact Kathy Cornwell Finance Director

Title: Consider a Resolution approving the notice of budget hearing for publication and setting the date for a public hearing at 5:30 p.m. on December 17, 2019 to amend the 2019 budget for the City of Arkansas City. (Voice Vote) Description: Kansas State Statutes allow the governing body to increase the originally adopted budget for previously unbudgeted increases in revenue other than ad valorem property taxes. To do this, the governing body must set a public hearing, and publish the notice in the City's official newspaper. The Notice of Hearing for Amending the 2019 Budget must be published at least 10 days before a formal budget hearing is held to hear the public comments on the proposed changes before its adoption. Tourism Fund: Transient Guest Tax has come in much stronger than anticipated. A large portion of this

is paid to Best Western and $55,000 is paid to Visit Ark City. Additional funds were also submitted to

Visit Ark City to supplement the fireworks display.

Healthcare Sales Tax Fund (HST): This fund was created this year with the refinancing of the PBC

bonds. 95% of the sales tax revenue is receipted into this fund and then sent to the Trustee as

payment for the hospital debt. This amendment gives us budget authority to remit the funds to the

Trustee.

Attached to this action item is the old Hospital Improvement Fund that shows the first half of this

year’s sales tax receipts and distributions. The remaining $1,226,942 from this fund was transferred

into the Healthcare Sales Tax Fund 44.

Unpledged HST (Healthcare Sales Tax): The remaining 5% of sales tax is not pledged for the hospital

debt payment but is dedicated for certain healthcare related items approved by the voters. While the

commission decided not to spend any of these funds this year, it is a fund that is required to be

budgeted.

Commission Options: 1. Adopt the resolution to approve the Notice of Budget Hearing for publication and set the public hearing to amend the 2019 budget for 5:30 p.m. on December 17, 2019. 2. Disapprove Recommended by Staff 1 Fiscal Impact: Amount: Cost of Publication Fund: 01 General Department: 209 Finance Expense Code: 6301 Advertising

Included in budget Grant Bonds Other (explain)

Approved for Agenda by:

City Manager

RESOLUTION NO. 2019-12 A RESOLUTION APPROVING THE NOTICE OF BUDGET HEARING FOR PUBLICATION AND SETTING THE DATE FOR A PUBLIC HEARING AT 5:30 P.M. ON DECEMBER 17, 2019 TO AMEND THE 2019 BUDGET FOR THE CITY OF ARKANSAS CITY. WHEREAS, the Governing Body of the City of Arkansas City has received a request to amend the 2019 budget for the Tourism Fund, Healthcare Sales Tax Fund (HST), and Unpledged HST (Healthcare Sales Tax); and WHEREAS, the Governing Body of the City of Arkansas City will consider amendments to the 2019 budget for the City of Arkansas City after a public hearing is held, wherein the City Commission will open the floor to public comment. NOW, THEREFORE, IN CONSIDERATION OF THE AFORESTATED PREMISES, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY, KANSAS: SECTION ONE: The Governing Body of the City of Arkansas City approves the attached Notice of Budget Hearing for publication. SECTION TWO: The Governing Body of the City of Arkansas City hereby sets a public hearing at 5:30 p.m. on December 17, 2019, at City Hall, 118 W. Central, Arkansas City, Kansas to receive public input regarding amendments to the 2019 budget for the Tourism Fund, Healthcare Sales Tax Fund (HST), and Unpledged HST (Healthcare Sales Tax). SECTION THREE: The Mayor, City Clerk, and/or City Administration are hereby authorized and directed to execute any and all documents necessary to consummate the legislative purposes and intents as expressed in this Legislative Enactment, and, if executed by the Mayor (or other person authorized by law to act in the event of the absence or inability of the Mayor to act), the City Clerk is directed to attest to and affix the official seal of the City thereon; the City Manager shall act as the official representative of the City for this and all subsequent related activities. PASSED AND RESOLVED by the Governing Body of the City of Arkansas, Kansas this 3rd day of December, 2019. (Seal) Jay Warren, Mayor ATTEST: Lesley Shook, City Clerk APPROVED AS TO FORM. Larry R. Schwartz, City Attorney

CERTIFICATE

I hereby certify that the above and foregoing is a true and correct copy of the Resolution No. 2019-12-_____ of the City of Arkansas City, Kansas adopted by the governing body on December 3, 2019 as the same appears of record in my office. DATED: _________________ Lesley Shook, City Clerk

State of Kansas

Amendment

2019

DRAFT

Amount of Adopted Proposed Amended

Page 2018 2019 2019Table of Contents: No. Tax that was Levied Expenditures Expenditures

Fund K.S.A.

Tourism 23 2 120,962 143,000

Healthcare Sales Tax 44 3 2,576,942

Unpledged HST 45 4 85,500

Totals xxxxxxxxxx 0 120,962 2,805,442

Summary of Amendments 5

Attested date:_______________

County Clerk

Assisted by:

Address:

Email:

CPA Summary

Page No. 1

Amended

Certificate

2019

Amended Budget

To the Clerk of Cowley, State of Kansas

We, the undersigned, duly elected, qualified, and acting officers of

For Calendar Year 2019

City of Arkansas City

Governing Body

certify that: (1) the hearing mentioned in the attached publication was

held;(2) after the Budget Hearing this Budget was duly approved and

adopted as the maximum expenditure for the various funds for the year.

State of Kansas

Amendment

City of Arkansas City 2019

DRAFT

Adopted Budget

2019 2019

Tourism 23 Adopted Proposed

Budget Budget

15,962 28,729

State Guest Tax 105,000 143,000

Interest on Idle Funds

Total Receipts 105,000 143,000

Resources Available: 120,962 171,729

Expenditures:

Contractual Services 2,000 9,000

Best Western 63,962 74,000

Visit Ark City (CVB) 55,000 60,000

Total Expenditures 120,962 143,000

Unencumbered Cash Balance December 31 0 28,729

CPA Summary

Page No. 2

Unencumbered Cash Balance January 1

Receipts:

State of Kansas

Amendment


DRAFT

Adopted Budget

2019 2019

Healthcare Sales Tax 44 Adopted Proposed

Budget Budget

Unencumbered Cash Balance January 1 0 0

Receipts:

Healthcare Sales Tax (95% of Receipts) 0 1,350,000

Transfer from Hospital Improvement Fund 42 0 1,226,942


Total Receipts 0 2,576,942

Resources Available: 0 2,576,942

Expenditures:

Transfer to PBC Trustee 0 2,576,942

Total Expenditures 0 2,576,942

Unencumbered Cash Balance December 31 0 0

CPA Summary

Page No. 3

State of Kansas

Amendment


DRAFT

Adopted Budget

2019 2019

Unpledged HST 45 Adopted Proposed

Budget Budget

Unencumbered Cash Balance January 1 0 0

Receipts:

Healthcare Sales Tax (5% of Receipts) 0 85,000

Interest on Idle Funds 0 500


Total Receipts 0 85,500

Resources Available: 0 85,500

Expenditures:

Healthcare Appropriations 0 85,500

Total Expenditures 0 85,500

Unencumbered Cash Balance December 31 0 0

CPA Summary

Page No. 4

State of Kansas

Amendment

2019DRAFT

2019

Actual Amount of Tax Proposed Amended

Fund Tax Rate that was Levied Expenditures Expenditures

Tourism 23 120,962 143,000

Healthcare Sales Tax 44 0 2,576,942

Unpledged HST 45 0 85,500

Kathleen A. Cornwell

2019

The governing body of

Page No. 5

City of Arkansas City

will meet on the day of December 17, 2019 at 5:30 p.m. at City Hall Commission Chambers for the

Official Title: Finance Director

Notice of Budget Hearing for Amending the

2019 Budget

purpose of hearing and answering objections of taxpayers relating to the proposed amended use of funds.

Detailed budget information is available at City Manager's Office at City Hall

Summary of Amendments

and will be available at this hearing.

Adopted Budget

Item for City Commission Action Section VIII Items 1-7



Staff Contact Nick Hernandez

Title: City Manager Updates Description:

1. The next monthly meeting of the Arkansas City Area Complete Count Committee will be at 1:30 p.m. Thursday, December 5 at the Water Treatment Facility, located at 400 W. Madison Ave.

2. Christmas in the City’s “Santa Saturday” is Saturday, December 7, and Visit Ark City and the Ark City Chamber of Commerce have a parade and several other promotions planned downtown!

3. The City of Arkansas City will be host to the next RISE Cowley health coalition meeting at 10 a.m. Tuesday, December 10 at the Water Treatment Facility, located at 400 W. Madison Ave.

4. The next monthly Cowley County Legislative Committee meeting will be at noon Tuesday, December 10 at the Arkansas City Chamber of Commerce office, located at 106 S. Summit St.

5. The next City Commission study session will be at noon Friday, December 13 in the city manager’s office at City Hall. Possible topics include North Summit Street and/or Wilson Park.

6. The City of Arkansas City’s annual employee Christmas party will be from 5:30 to 8 p.m. Friday, December 13 at the Agri-Business Building, located at 712 W. Washington Ave. Commissioners who wish to attend and have not yet RSVP’d to Human Resources Administrative Assistant Katie McCubbin are asked to do so by calling (620) 441-4406 or emailing [email protected].

7. The City applied for and received $300,000.00 in Land and Water Conservation Fund (LWCF) funding to assist with paying for Phase 1 of the Wilson Park Master Plan, consisting of a splash pad and new restrooms. The remaining minimum portion of $477,192.00 would be paid by the City, utilizing matching funds from private donations and in-kind labor match with City workers.

Approved for Agenda by:

City Manager

mailto:[email protected]

Item for City Commission Action Section IX Item 1a



Staff Contact Andrew Lawson

Title: City Advisory Board Reports Description: The following approved board minutes are included in this packet:

• September 19 — Visit Ark City Board of Trustees • October 10 — Arkansas City Area Complete Count Committee • October 10 — Equal Opportunity and Accessibility Advisory Board • October 14 — Retired Citizens Advisory Council • October 17 — Arkansas City Recreation Commission • October 17 — 2020 Tacolalah Committee • October 21 — Northwest Community Center Advisory Board

Commission Options: 1. No action needed. Approved for Agenda by:

City Manager

VISIT Ark City Board of Trustees 9/19/2019

The VISIT Ark City Board of Trustees met in regular session on Thursday, September 19th at 12:00 p.m. in the Chamber Office. Those present were Arty Hicks, Shawn Silliman, Carlla Pike, Duane Oestmann, Sara Williams, Liz Shepard, Pam Crain - VAC Director, Charles Tweedy and Andrew Lawson. Absent: Dena Ward. Arty Hicks called the meeting to order. Minutes from August 8th Meeting Minutes of the previous meeting were reviewed. Liz Shepard moved to accept the minutes as presented. It was seconded by Carlla Pike. A unanimous voice vote declared the minutes accepted. Treasurer’s Report Pam Crain presented the financial report for the month. The end-of-the-month balance in the checking account was $12,266.42. The final check for this year’s transient guest tax from the City will be $13,750. Pam estimated the commitments for expenditures for the remainder of the year will be $18,000. Currently, there is a $6,000 buffer between estimated expenses and revenue. Arty Hicks moved to accept the report as presented. Liz Shepard seconded, and a unanimous voice vote declared the motion approved. Old Business Junkin’ in the Barn Pam Crain reported the event was a huge success. The “Barn” was full and there were 58 vendors. The vendors were very appreciative of the meals prepared and served by Pam. It will be repeated next year and a spring “Junkin’ in the Barn” event will be added (April 17-19). Cowley College – Back to Campus Update Pam Crain reported the “Community Showcase” occurred on Monday. On Wednesday, a party with a DJ for the students was held. Hamburgers donated from Creekstone Farms were served to the students. Last Run Car Show – Ladies Day Pam Crain reported Visit Ark City will provide a $50 gift card every 15 minutes, to be redeemed at downtown businesses. The drawing for the gift card is for those who have entered their car for the Last Run Car Show event. 150th Celebration Update Planning is still in progress. Andrew Lawson reported there will be planning meetings in the very near future.

New Business 2020 Support for Community Organizations Pam Crain reported Burford Theatre Arts and the Spring Hill Golf Course both are requesting funding from Visit Ark City for 2020. Part of the golf course’s request involves tours of Etzanoa. Arkalalah Survey Funding Pam Crain presented an Arkalalah survey for the board to review. The Arkalalah Committee wants to survey the participants of the event to gather data on attendees. The committee is requesting financial support to help pay Cowley College students to conduct the survey. Carlla Pike moved that Visit Ark City grant $432.00 to the Arkalalah Committee for the purpose of paying Cowley College students to survey the attendees of Arkalalah. Liz Shepard seconded, and a unanimous voice vote declared the motion approved. Ark City Public Services Lunch Pam Crain reported the appreciation lunch for the Ark City Public Services Department will be on November 14th at the Northwest Community Center, followed by our regular meeting. Liz Shepard made a motion to adjourn the meeting, which was seconded by Arty Hicks. The next regular meeting is scheduled for noon on October 10 at the Chamber Building.

2019-2020 ARKANSAS CITY AREA COMPLETE COUNT COMMITTEE

MEETING: 1:30 PM THURSDAY, OCT. 10, 2019 @ WATER TREATMENT PLANT

1. Welcome and Introductions: Anita Judd-Jenkins (chair) and Andrew Lawson (City of Arkansas City) welcomed everyone. New attendees included Larry Gilmore (Census Bureau / Retired Citizens Advisory Council) and Crystal Hunt (KanPak). Also attending were Doc Arnett (SCKMC), Mike Crandall (City / Cowley County Council on Aging), Karla Gallegos-Perez (Creekstone), Jack Dickson (Ark City Ministerial Alliance) and Jason O’Toole (Cowley College).

2. Review August and September Minutes: Anita recapped the prior meetings.

3. Review Resource Documents: a. Frequently Asked Questions — Anita went over this document b. 2020 Census at a Glance — Anita also went over this document c. Key Milestones for the 2020 Census — Andrew reviewed these dates d. Census 101: What You Need to Know — in both English and Spanish

4. Complete Count Committee Work Plan:

a. Review subcommittees and select chairs — Subcommittees are informal, but roughly follow this alignment (as determined by Anita and Andrew):

i. Business/Industry— Kerri Falletti & Paisley Howerton will co-chair ii. College Subcommittee — Jason O’Toole will chair w/Landon West

iii. Community Organizations Subcommittee — Yazmin Wood to chair iv. Faith-Based Subcommittee (ACMA) — Jack Dickson will chair v. Health Care Subcommittee — Doc Arnett & Tom Langer to co-chair

vi. K-12 Education Subcommittee (USD 470) — Jeri Crumbliss to chair vii. Senior Citizens Subcommittee (CCCA) — Mike Crandall will chair

b. Select at-large members of Complete Count (steering) Committee: i. Anita Judd-Jenkins will continue as overall committee chairperson

ii. Andrew Lawson will continue to function as secretary/coordinator iii. Michael Bergagnini will serve as liaison to the City of Parkerfield iv. Karla Gallegos-Perez will continue to represent Creekstone Farms v. Mendy Pfannenstiel will represent Arkansas City Public Library

vi. Josh White will continue to represent the planning/GIS functions

5. Determining Local Resource Needs:

a. Hard-to-Count Areas/Key Outreach Needs — Anita introduced Larry, who was hired as the local Census recruiter for Chautauqua /Cowley/Sumner

i. Larry talked about hiring needs, background checks and resources ii. Jason Dean (Census) emphasized the importance of the sworn oath

iii. Larry said he will have a hiring info booth at ACRC during Arkalalah b. What do you know about your community?

i. Demographics ii. Challenges and Opportunities

c. What already exists that can be used? i. Events — Arkalalah, 2020 Census building front, Jill’s building?

1. Crystal Hunt — several upcoming opportunities 2. Jack Dickson — will recruit youth groups 3. Kids holding signage/posters — Census: Why It Matters 4. PA announcements at Arkalalah Big Parade — Pam Crain 5. Prairieland Partners/Schmidt & Sons — donate vehicle? 6. Big need for volunteers for Arkalalah week— many of us

already have prior commitments to other organizations! 7. Census Week event in March 2020 (ACES/ACHS)? 8. Cowley House of Hope fundraiser at Burford (Nov. 16)

ii. Communication Strategies — discussed social media/print grants iii. Major Businesses/Corporations — Creekstone, KanPak, GE?

d. What additional resources might need to be secured? Mainly financial

6. Data: a. ROAM (Resource Outreach Area Mapper) Activity Sheet — Anita covered b. Strategies, Organizations, People/Trusted Voices, Founders, Other

7. Adjournment

NEXT MEETING: 1:30 PM THURSDAY, NOV. 7, 2019 @ 400 W. MADISON AVE.

Arkansas City Equal Opportunity and Accessibility Advisory Board 10/10/19 Minutes

A regular meeting was held Thursday, October 10, 2019, in the City Manager’s Office. The meeting was called to order at 4 p.m. Roll Call: Board Members Staff Liaisons Bob Baker Mike Bellis Ethan Bartlett Nick Hernandez JoAnn Bierle Andrew Lawson James Fry Wade Magnus Anita Judd-Jenkins Marla McFarland Tammy Lanman-Henderson (by telephone) Josh White Frances “Rags” Smith Brian Williams 1. Approve August Meeting Minutes:

Rags made a motion to approve the minutes of the August 8, 2019, regular meeting as written. Anita seconded the motion,

which was approved 4-0 on a voice vote. JoAnn joined the meeting in progress at 4:03 p.m. and Bob joined at 4:12 p.m.

1.5. Mosaic Partners in Possibilities:

Nancy Maier with Mosaic talked about the upcoming Partners in Possibilities luncheon from noon to 1 p.m. Nov. 12 in the

Wright Room at Cowley College’s Brown Center. Anita is a table host and the other Board members all are invited to attend.

Nancy said Mosaic of Winfield changed to Mosaic of South-Central Kansas on July 1, as they work in multiple counties.

2. Comprehensive Plan and Strategic Goals for 2020:

Andrew observed that it had been a somewhat unproductive summer due to absences, his occupation with other projects and

meeting cancellations. There have been no new facility visits since February and no discussion of bylaws since about April.

He talked about the City’s plans for community surveying in 2020, which will be the first step in developing a new 2020-29

Comprehensive Plan for the City. It is the long-term guiding document for the City Commission and all its advisory boards.

The Board consensus was to start facility visits and begin looking over the bylaws again starting at the November meeting.

He asked Board members how they think things are going. Rags expressed frustration at how long it can take to effect even

small changes, such as issues at the Osage. She asked for an update about the W.S. Scott Auditorium accessibility problems.

Andrew said he would like at least one Board member to serve on the 2020 CIP Committee and Traffic Safety Committee.

3. Review ADA Transition Plan and Make Recommendations: Next facilities to visit?

Tammy said she wants to revisit the Fire-EMS Department after all of the changes are completed there. Andrew suggested

sometime in the spring. He said NWCC would not need to be revisited until next year at the earliest due to the CIP process.

Andrew said he will check with Tony on the best time to visit Paris Park Pool. He suggested meeting at the public library in

December and the Rec Center sometime in the winter. Spring Hill Golf Course would be in February at the absolute earliest.

Andrew suggested holding the Senior Center until next summer. We may not visit the Hogan at all because it is “minimum

maintenance” until the time comes to demolish it. We will try to meet in the Police Department training room in November.

Rags asked if there are any plans for ADA improvements in the north part of the Ag Building. Andrew said not at this time.

4. Tacolalah Good Neighbor Awards:

The next Tacolalah Committee meeting will be at noon October 17. Andrew discussed the Good Neighbor Awards with the

Beautification Advisory Board at its Sept. 26 meeting. They should be awarded at a City Commission meeting in December.

5. Other Miscellaneous Items:

The next Ark City Area Complete Count Committee meeting will be at 1:30 p.m. November 7 at the Water Treatment

Facility. Andrew talked about the Committee’s emerging ideas for a possible “Census Week” celebration in March 2020.

Andrew said he and Marla would get the City’s newest EEO-4 jobs report included in the next meeting packet for review.

Bob made a motion to adjourn the meeting. Anita seconded the motion, which was approved 6-0 on a voice vote. The meeting was

adjourned at 5:01 p.m. The next meeting of the Equal Opportunity and Accessibility Advisory Board will be at 4 p.m. Nov. 14, 2019.

Retired Citizens Advisory Council

Arkansas City, Kansas

Meeting: October 14 @ 1:15 p.m.

Meeting was held at the Arkansas City, Kansas Senior Center, convening at 1:15 p.m.

In Attendance: Mr. Larry Gilmore Mr. Glen Morrison

Mrs. Jerri Achenbach Mr. Gary Humiston

Mr. Chris Dancy Kristin Sparks

Meeting was brought to order with prayer.

Previous meeting minutes were approved with changes with a motion by Larry and 2nd by Chris.

Old Business: Discussion on how well the Dances went. Handicapped signs for parking.

New Business: Larry is a recruiter for the 2020 Census, and gave an update on Census and how to be involved.

Update was given on Senior Center events and happenings.

Motion was made by Jerri to adjourn meeting; second given by Chris; meeting adjourned.

Next Meeting – November 11 @ 1:15 p.m.

Submitted by: Kristin Sparks, Director of Senior Services

Arkansas City Recreation Commission MINUTES OF REGULAR MEETING

October 17, 2019 @ 7:00 a.m. Arkansas City Recreation Center, 225 E. 5th Ave. – Arkansas City, KS 67005

Board Members Present: Mr. Tad Stover

Mr. Jason O’Toole Mr. Ron Smith Mr. Dave Pontious Mr. Andy Paton

Board Members Absent: None Staff Members Present: Mr. Joe Krisik Mrs. Cheryl Schmidt Guests/Registrants Present: None

1) Call to Order: Approve the Agenda for Regular Meeting: Jason O’Toole called the meeting to order at 7:00 a.m. Motion was made by Tad Stover to approve the agenda as posted; seconded by Andy Paton; motion passed.

2) Approve the Minutes of the Previous Meeting: Motion was made by Ron Smith to approve the minutes of the September meeting as submitted; seconded by Tad Stover; motion passed.

3) Review YTD Budget Expenditures and Consider Approval of Purchase Orders from September 18-October 15: Motion was made by Dave Pontious and seconded by Andy Paton to approve the purchase orders from September 18th to October 15th; motion passed.

4) Formally Revisit Bid for Sod/Sprinkler System at Sports Complex: We received a final bid/quote from Boxman Lawn

Service. The details from the contract include: sod installation, $1,360.00; Bermuda sod, $2,641.06; dirt work, $420.00; shredded topsoil, $1,992.00; irrigation addition, $4,072.00. The total amount of the project is $10,485.06, which we would split with the Baseball Association. Our share will be $5,242.53 for this project that we have been planning/budgeting for. Motion was made by Andy Paton and seconded by Tad Stover to approve the bid for Sports Complex Sod/Sprinkler System for $10,485.06; motion passed.

5) Review Takedown Club By-Laws Changes: The Takedown Club would like to change their by-laws in section 1.3 to clarify eligibility requirements. The section currently reads: “1.3 Purpose: The purpose of the Takedown Club shall be to organize, sponsor, and promote organized youth wrestling programs and tournaments. This shall include all actions necessary and essential to achieve this purpose, including fundraising. The Takedown Club shall be eligible and allowed to purchase, sell, transfer, lease, rent, or take by gift any real or personal property as necessary to achieve this purpose. This Takedown Club is organized and operated for the benefit of the residents of the USD #470 taxing base. Any participation by individuals outside the taxing base shall conform to ACRC policy.” The Takedown Club would like to add at the end: “Teams and/or individuals who enter our local league but reside outside USD #470 will pay a larger fee than regular; however, teams and individuals from areas who have a program cannot participate.” ACRC policy book reads: “Individuals who reside outside the USD #470 taxing district and do not attend school in USD #470 and students whose parents are not employed within the boundaries of USD #470 may not participate in ACRC Association/team program unless the activity is not offered, in any form, in their community. Individuals who reside outside USD #470 and do not attend schools in USD #470 may participate in Wrestling and Swim Club with the receipt of a written consent from their district’s governing body.” The Takedown Club would like to adopt their amendment to their by-laws this year and then would like us to revisit the exception to the Wrestling policy in our book. Joe believes we should accept their policy change and then remove it from our policy book at our next meeting. Ron Smith made a motion to approve the Takedown Club’s addition to their by-laws; Tad Stover seconded; motion passed unanimously.

6) Review Superintendent’s Report: Joe’s report to the board included: • Programs are going well at ACRC. Programs and special events currently under way or on the schedule

include: Football, Soccer, Cheerleading, Gymnastics, Girls and Boys Basketball, Wrestling, Martial Arts, 2-Mile Run, Trick or Treat Night, Turkey Bingo, Santa Saturday, One Step at a Time, Arkalalah Craft Fair, Adult Volleyball, Pickle Ball, Zumba, Fit for Life Class, and Silver Sneakers.

• Everything at the indoor pool is running well. The pool is very busy with a wide variety of programs, including Rec swim, lap swim, fitness classes, birthday parties and homeschool swim.

• ACRC hosted the 5th annual Mother and Son Blitz on October 5th at the Agri-Business Building, with around 200 participants. The special event included games, activities, pictures and food. Everyone had a good time, with attendance being up 30 from last year.

• The Arkalalah 2-Mile Run is just about a week and half away. Everything is set for a big run. Shirts should be in by Friday. We’re anticipating 350-400 runners.

• The fields at the complex are getting trenched this week with sod and going down early next week. This has been a process that has been slowed by the sprinkler contractor.

• We have contacted Austin Call to some work repairing fencing at the Dow Complex and to put on a new crank system on the east goal in the small gym. We also have a number of calls in to Thompson Construction, out of Winfield, to look at our roof on the south side of our building and the dormer on the east side. Clifton will paint the damaged wall in the small gym for Arkalalah. Our flooring in the hallway is scheduled to be replaced sometime after this month.

7) Adjournment: Tad Stover made a motion to adjourn at 7:25 a.m.; seconded by Ron Smith; motion passed.

Signed_____________________________________________ Date_______________ Signed_____________________________________________ Date_______________

2020 TACOLALAH COMMITTEE MEETING: NOON THURSDAY, OCTOBER 17, 2019 @ STEAMY JOE

1. Old Business a. Review September 26 minutes b. Logo Design Contest — Launched August; announce winner @ Arkalalah

• Liz was notified and has tweaked logo; need to get prizes together c. Arkalalah Parade Entry — suits are in; giveaway items for the Big Parade?

• Need 4 volunteers to wear taco suits (Pam/Andrew not available) 1. 1 Sacred Heart dancer (costume) 2. Mairi Baker (costume) 3. JoAnn Bierle (costume—boot?) 4. Robin Henderson 5. Jeff Judd (costume?) 6. Tammy Lanman-Henderson 7. Debbie Savala 8. Liz Shepard (Guest of Honor) 9. Rags Smith? 10. Charles Tweedy (Driver) 11. 6 youth volunteers (Census)

• Kent Crain’s truck — Charlie will drive (just Big Parade) • Offered to assist Complete Count Committee if short on volunteers

2. New Business

a. Santa Parade — December 7 b. Creekstone Presentation — prepare in November

3. Subcommittees

a. Advisory — Charles Tweedy III b. Arts/Crafts — Nancy Holman, Amy Lawson & Rags Smith c. Community — Anita Judd-Jenkins

• Flying multicultural flags at festival d. Corporate — Karla Gallegos-Perez & Junior Urias

e. Dancing/Music — Debbie Savala

• Cindy’s School of Dance — Debbie can provide 10 costumes (12-13) • Piñata games • Drafting tentative working schedule of musical entertainment:

1. Opening — National Anthems (Grito) 2. Cindy’s School of Dance — 10:30 to 11:15 a.m. 3. Mariachi Los Reyes / Ballet Folklorico (Wichita) — 11:30

a.m. to 1:30 p.m. 4. Mexico en la Piel / Ballet Folklorico (Ark City) — 2 to 3 p.m. 5. Los Amigo De Mi Tierra / Lotería — 4 to 5 p.m. 6. Piñatas / Games — 5 to 6 p.m. 7. Biscuit (Ponca City, Okla.) — 6 to 8 p.m. 8. DJ Bobie Baker — 8 to 10 p.m.

f. Entertainment — Bobie Baker g. Fundraising — Pam Crain

• Will start working on Creekstone presentation next week h. Hospitality — JoAnn Bierle & Arty Hicks i. Marketing — Andrew Lawson

• Discussed radio (106.5 Radio Logo?) & Latino TV promotion (KAKE, Univision)

j. Outdoor Market — Kelly Dillner k. Photos/Video — Felipe Escalante

• Contact him about Saturday volunteering / status of ropers l. Salsa Fest — Paisley Howerton m. Social/Web — Kayleigh Lawson

• Still need photos from last year for website • Will add logo to website // roll out FB logo during parade

n. Vendors — Robin Henderson & Brooke Padgett • Need to make follow-up calls

o. Volunteers — Gary Hale & Tammy Lanman-Henderson

4. Adjournment

NEXT MEETING: NOON THURSDAY, NOVEMBER 21, 2019 @ STEAMY JOE

NORTHWEST COMMUNITY CENTER ADVISORY BOARD MINUTES FOR OCTOBER 21ST 2019

Board members present: Jackie Barnett, Felipe Escalante and Gary Hale. Ruben Garcia was excused. Director Cindy Bennett and Andrew Lawson also were present.

After reading the minutes, Felipe Escalante moved and Gary Hale seconded to accept the minutes as written.

Cindy reported:

1. She received calls for volunteering with the Thursday outreach program from both Cowley College and Southwestern College. The students have to do at least 10 hours of volunteering to earn credit at Cowley. She also asks what classes they are taking. It has been psychology, philosophy and several other subjects. Mattie Gentry from Southwestern is working for student teaching. She works with children at Adams Elementary School. Cole Godberson, Levi and Hope, Nicole Allen, and Jonathan and Daniel Allen were absolutely fabulous and a great help! Cole and David Allen possess a special leadership gift and the kids loved being around them.

2. The kids were out of school Tuesday through Friday for Arkalalah celebration. 3. A group from the USD 470 After School program asked to put up posters they

created to help with the prevention of suicide. Very creative! 4. A spaghetti dinner, sponsored by the Optimists, is scheduled for Thursday,

November 7th, 2019. French bread is coming from Walmart, courtesy of First Baptist Church. We also will have annual bingo on the same night, with lots of prizes courtesy of Felipe Escalante, Cowley College, Gary Hale, Jackie and Adella Barnett, and the City of Arkansas City.

5. The discussion of the crosswalk in front of NWCC has been tabled by Andrew Lawson until further notice. Also, play signage will be discussed closer to next summer.

6. In January or February, the bathrooms at Lovie Watson Park will come up for discussion with the CIP Committee.

Meeting adjourned, with the next meeting on Monday, November 18th, 2019.

City of Arkansas City Board of City Commissioners · 2019-11-27 · City Commission of Arkansas...

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