City of Arkansas City Board of City Commissioners · Ordinance No. 2017-08-4434 City Clerk Shook...

City of Arkansas City Board of City Commissioners

Agenda

Regular Meeting Tuesday, August 15, 2017 @ 5:30 PM

Commission Room, City Hall — 118 W. Central Ave. — Arkansas City, KS

I. Routine Business

1. Roll Call 2. Opening Prayer and Pledge of Allegiance 3. Additions or Deletions to the Agenda (Voice Vote) 4. Approval of the Agenda (Voice Vote)

II. Awards and Proclamations III. Recognition of Visitors 1. RISE Cowley IV. Comments from the Audience for Items Not on the Agenda

Each speaker will state his or her name and address before making any comments. Each speaker will have three (3) minutes to present his or her comments. Comments or questions will be directed only to the City Commission. Debate or argument between parties in the audience will not be allowed. Repeated reiterations by speakers will not be allowed. Violations of comment procedure will result in being directed to cease speaking or resume sitting.

V. Consent Agenda (Voice Vote)

1. Approve the August 1, 2017 regular meeting minutes as written. 2. Ratify Mayor Duane Oestmann’s reappointments of Kevin Cox and J.W. Lozano to the Historic

Preservation Board. VI. Old Business

1. Hold a public hearing to receive public comment regarding the proposed 2018 budget. (Optional) Consider first reading of an Ordinance adopting the 2018 Budget for the City of

Arkansas City. (Roll Call Vote) VII. New Business

1. Approve personnel policy updates. (Voice Vote) 2. Special Assessments

a. Consider first reading of an ordinance levying special assessments for code enforcement activities for unpaid weed mowing charges. (Roll Call Vote)

b. Consider first reading of an ordinance levying special assessments for code enforcement activities for unpaid refuse abatement charges. (Roll Call Vote)

c. Consider for approval a Certificate of Special Assessment for dangerous structure demolitions. (Voice Vote)

3. Select voting delegates to the League of Kansas Municipalities Annual Business Meeting. (Voice Vote) 4. Consider first reading of an Ordinance amending Ordinance No. 91-12-3554 regarding Municipal Court.

(Roll Call Vote)

VIII. City Manager Updates 1. 2016 Annual Report of the Arkansas City Police Department IX. Other Business 1. City Advisory Board Reports X. Adjournment

BCBCKS Pathways

Action Planning Phase Talking Points

Introduction and History We are RISE Cowley, a coalition of like-minded organizations dedicated to working to make Cowley

County a healthier place to live, work and play. Our communities share the traits of passion,

perseverance and pride. RISE Cowley seeks to promote healthy lifestyles by collaborating to raise

awareness and encourage involvement for all residents of Cowley County. RISE stands for “Raising

awareness, Improving health, Supporting collaboration and Energizing communities.”

Our coalition has two co-chairs, a vice chair, and a recording/corresponding secretary, as well as

dedicated working groups for Clean Air Cowley County, Cowley Eats, Communities Preventing Childhood

Obesity, Breastfeeding Advocates of Cowley County, Trails and WorkWell Cowley County.

Our work now is focused on a BCBSKS Pathways Coordination Grant of $100,000, which will help us to:

Network outside of the coalition and incorporate input from community representatives on

activities for each strategy;

Develop community activities that have a public, active role for key leaders;

Develop and maintain an Action Plan, including sustainability, to identify activities,

implementation steps and the long-term outputs of each focus area strategy.

Develop and maintain a Communications Plan with engagement strategies to inform and involve

the public in this initiative.

“Pathways to a Healthy Kansas” is the largest community grant program ever funded by Blue Cross and

Blue Shield of Kansas. The Pathways program provides community coalitions with the tools and

resources needed to remove barriers and engage their communities in ways that enable healthy eating

and tobacco-free, active living to become a way of life. Cowley is one of just 16 communities so funded.

This funding includes the coordination grant of $100,000, plus the opportunity to apply for non-

competitive implementation and achievement grants of up to $400,000, for a total of $500,000.

The goal is to positively affect our communities in seven key Pathways — Community Policy, Resident

and Community Well-Being, Food Retail, Health Care, Restaurants, Schools, and Worksites.

During the Action Planning Phase, RISE Cowley will:

Create a strong leadership team and develop community partners

Gather community input on priorities through a survey

Create practical and realistic implementation plans

Seek to align past and current RISE Cowley efforts with Pathways

Create a strong foundation for implementation of grant funding

Avoid mistakes caused by taking action too quickly

Meet Grant Requirements The Action Planning Phase fulfills the requirements of the grant initiative’s Core Pathway: Develop and

maintain an Action Plan and Sustainability Plan to identify activities, implementation steps, and the long-

term outputs of each focus area strategy. … These plans will be developed during the first six months of

funding, then reviewed and updated periodically to ensure the team is progressing toward goals.

These first six months are required as an Action Planning Phase by Blue Cross Blue Shield of Kansas. This

necessary time is allotted so RISE Cowley can think critically about what makes sense in each Pathway

for our communities and to engage necessary community partners before beginning the real work.

Identify Priorities of Communities In addition to working on the Action Plan and engaging with various partners in the county, the Action

Planning Phase also is a time to gather data to understand the needs of our communities in the areas of

Healthy Eating, Active Living and Tobacco Cessation.

RISE Cowley will conduct a community-wide survey in September through November. After the survey is

completed, we will review the results and plan or adjust our activities based on this information. By

gathering community input, we will ensure future work is responsive to community needs and desires.

Align Current Efforts with Pathways Our county already is engaged in a variety of health initiatives, such as the Community Health

Improvement Plan (CHIP), the Healthy Communities Initiative and WorkWell Kansas, all of which were

under way when RISE Cowley received the Pathways grant. We want to make sure this work continues

and also identify opportunities to align those efforts with Pathways to make the most impact in our

communities. The Pathways team will provide assistance to ensure we do this in the most effective way.

Timing of Implementation Our county has an opportunity to work on the various Pathways grant opportunities over the next three

years. Since we will be making long-lasting, meaningful changes and working to change policies,

systems, and environments, it will be challenging to do everything at once. Complex work takes time.

However, we plan to tackle some “low-hanging fruit” as soon as the Action Planning Phase is complete,

and we are optimistic that Cowley County will see some visible results in the near future.

Align Ideas with Resources There might be efforts we would like to implement with the grant funds, but in some cases, there might

be more ideas than available resources to implement them all. When this happens, we need to prioritize

activities with a focus on the three-year Pathways timeline, plus close adherence to grant requirements.

We also will put together a Sustainability Plan that outlines how we plan to continue building on this work.

Shared Purpose In the end, all of our community stakeholders involved in this effort have the same end goal — to make

our county a healthier county. Recognizing that common purpose, we will do our very best to use these

Pathways grants funds and framework to strive toward achieving that goal — together.

RISE Cowley is ready and excited to RISE to this challenge!

Item for City Commission Action Section V Item 1

Meeting Date 8/15/2017

Department/Division City Manager

Staff Contacts Lesley Shook / Andrew Lawson

Title: Consent Agenda Item: Approve the August 1, 2017, regular meeting minutes as written. Description: Please see attached document. Commission Options: 1. Approve with the consent agenda. 2. Remove item from the consent agenda for further consideration. Fiscal Impact: Amount: N/A Fund: Department: Expense Code:

Included in budget Grant Bonds Other (explain) Approved for Agenda by:

City Manager

City Commission of Arkansas City Meeting Minutes

August 1, 2017 Page 1

The Arkansas City Board of City Commissioners met in regular session at 5:30 p.m. August 1, 2017, in the Commission Room at City Hall, 118 W. Central Ave., in Arkansas City. Mayor Duane L. Oestmann called the meeting to order. Those also present at roll call were Commissioner Charles Tweedy III, Commissioner Jay Warren and Commissioner Karen Welch. Commissioner Dan Jurkovich was absent. City employees present at the meeting were City Manager Nick Hernandez, City Attorney Tamara Niles, City Clerk Lesley Shook, Public Information Officer Andrew Lawson, Finance Director Kathy Cornwell, Public Works Director Eric Broce and Police Chief Dan Ward. South Central Kansas Medical Center was represented by Chief Financial Officer Holly Harper. Citizens in attendance included Ark City Daily Bytes reporter Jeni McGee and Cowley County Xchange correspondent Gabrielle Lenker. Commissioner Warren offered the opening prayer. Mayor Oestmann led the pledge of allegiance. Agenda Approval City Manager Hernandez requested removal of Old Business Item 1, a third reading of the buildings and building regulations ordinance, from the agenda and recommended tabling discussion of the item until September 5. Commissioner Tweedy asked if the section regarding appeals and Quick Problem Resolution could be clarified. Commissioner Tweedy made a motion to amend the agenda as requested. Commissioner Warren seconded the motion. A voice vote was unanimous in favor. Mayor Oestmann declared the agenda amended and approved. Recognition of Visitors South Central Kansas Medical Center CFO Holly Harper provided a financial update for the hospital. The upward trend in the hospital’s inpatient census has continued, thanks mostly to the new Senior Health Unit’s 12 beds. Surgeries are down 25 percent from this time last year, Harper said, but outpatients and ER visits are up slightly. Harper noted that there is a slight uptick in surgeries thanks to an additional orthopedic surgeon taking on cases. Mayor Oestmann and Commissioner Tweedy asked some questions about inpatient status and how it relates to reimbursement rates, which Harper answered. She also related some issues they’ve had with private insurance. Harper showed the 2017 year-to-date financials in comparison to 2016, broken out into four categories comprising the hospital, South Central Kansas Clinic, the Senior Health Unit and the new Lab Outreach program. The hospital operation has posted a 2017 loss of $630,822 and the clinic a loss of $82,598 after sales tax revenues of $1.3 million were added to the equation, but this was offset by profitable (and not enhanced by any sales tax) returns of $225,657 from the Senior Health Unit and $1.18 million from the Lab Outreach program.



The totality of the four operations yielded a current profit of $689,959 (or a loss of $615,643 before sales tax), compared to a total loss (after tax revenues of $488,513) of slightly more than $1 million at this time last year. Harper said the main change from the chart shown last month was the reallocation of some capital costs, including debt for the SCKMC facility and utilities, to component departments such as the Senior Health Unit. Her calculations are based on the square footage occupied by Senior Health and the Lab Outreach program. Commissioner Warren and Mayor Oestmann asked why SCKC still is posting a loss. Harper attributed it to delays in Rural Health Clinic reimbursements from KanCare and other providers, which could nearly double its income. Commissioner Warren asked for a current chart completion report. Harper promised to bring it in September. Mayor Oestmann asked why Other Purchased Services are so high (about $10.66 million) for the lab. Harper explained that there is a contractual cost to operate that program, which cuts into its overall profit margin. But she said it brings a slew of commercial payers into the hospital’s overall payer mix, which helps to offset the growing Medicare/Medicaid/private payer mix that dominates at SCKMC, especially in its Emergency Department. Additionally, there is a plan in place to try to bring lab costs in house (and reduce them) by early 2018, she said. Accounts receivable is up to just less than $6 million as of June 2017, compared with $4.96 million in December 2016, primarily due to the uptick in Medicare (up nearly $350,000) payments through the Senior Health Unit. But private pay is climbing from $1.94 million to $2.19 million, thanks to the Medicaid gap and high deductibles. Harper said the amount due to SCKMC from SCKC has shrunk from last month. It now is down to $775,094. She still anticipates the clinic to be in the black by the end of the year, but it will take much longer to pay this off. From December 2016 to June 2017, the 121-plus-days portion of accounts payable has been eliminated completely, while the 91-120 days wedge has grown slightly from last month to $91,012. The 61-90 days part has decreased from $251,055 to $171,661. Current accounts payable have risen from $717,908 to $2.07 million. Harper said she still hopes to pay off what is more than 60 days old by the end of 2017 and start repaying the City. She also talked about the 340B pharmacy program, which has saved $112,000 so far at SCKMC in 2017, and new Rycan revenue cycle software. Training on the last of five modules is ongoing, but the system is helping already. Consent Agenda Commissioner Tweedy made a motion to approve the consent agenda as presented, including the following:

1. Approving the July 18, 2017, regular meeting and July 25, 2017, special meeting minutes as written. Commissioner Welch seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Oestmann declared the consent agenda approved.



New Business Allowing Alcohol at PrairieFest Ordinance No. 2017-08-4434

City Clerk Shook presented for discussion a first reading of an ordinance exempting the application of K.S.A. 41-719(c) to allow the consumption of alcohol at a designated area of Wilson Park during PrairieFest on Aug. 18-19. City Attorney Niles said prior years have seen the alcohol consumption area within a fenced-in portion of the park that includes the rotunda, but this year, it is proposed to be on the four tennis courts to the west. Niles said Police Chief Ward requested that the alcohol serving area be completely segregated from everywhere else so anyone younger than 21 years old can be kept out more easily. Bracelets would not be required. Some fencing will have to be added back on the west side, where it was removed to allow general parking access. Another change is that no one will be allowed to take alcohol from the designated area, unlike during prior years. The way it was done in previous years was set out in the ordinance in the packet, but Niles handed out revisions. City Manager Hernandez said that next year, the City will evaluate implementing a new state law that relaxes drinking restrictions during “festivals.” Niles said the law is too new for city attorneys to proceed at this time. Commissioner Welch asked Ward about his recommendation. Ward said while there have been no problems with this event, others have had trouble. He wants to set a unified precedent that allows for easier policing. Niles said the process has begun to obtain a state liquor license. The only holdup at this point is City approval. Mayor Oestmann made a motion to approve the ordinance as revised by Niles. Commissioner Welch seconded the motion. A roll call vote resulted in three aye votes and no nay votes, with Commissioner Warren abstaining. Mayor Oestmann declared the ordinance approved and given Ordinance No. 2017-08-4434. City Manager Updates City Manager Hernandez updated the commission about progress regarding Chestnut Park. Kansas Wildscape Foundation has received a $35,000 grant that will include signage, fencing, surface material and a boat ramp. He said Wildscape is requested a 20-year lease on the property and City assistance with maintaining the area, but indicated he would like to negotiate further with the organization so maintenance is more of a 50-50 split. His concern will be the narrow drive up to the levee on the hike-bike trail, which will have to be signed for one-way traffic and no more than a 5-mph speed limit until such time as it can be widened to allow two-way traffic. Hernandez asked if any of the commissioners had ideas about what to include in a time capsule to be dedicated August 4 in honor of Cowley County’s sesquicentennial (150-year anniversary). Some items discussed included old bottles from the Water Treatment Facility site, Etzanoa and Arkalalah items, and a Wilson Park brochure.



The dedication will be from about 6 to 7 p.m. on the Midway Stage, south of Barn 4 at the Winfield Fairgrounds. Commissioner Tweedy indicated he would be willing to represent the City at the time capsule dedication event. Hernandez brought up some property ownership issues that have arisen with the transfer of Carver Park to Cowley College. Union Pacific technically owns the right-of-way and also a small adjacent lot. He said Union Pacific would release all of the land to the City for $5,000, which covers its costs on title work. He wants to negotiate that cost with the college, which would prefer it come out of its $87,000 trail commitment. The commissioners directed Hernandez to negotiate with the college to see if it would at least split that cost. Hernandez said he and Finance Director Cornwell are working to nail down the amount of sales tax that will be released for South Central Kansas Medical Center’s bond payment due September 1. He said they have some questions regarding the half-cent sales tax and the formula that governs how those revenues can be allocated. Other Business Commissioner Tweedy asked for an update on the Wilson Park train restoration. City Manager Hernandez said it is proceeding well and things still are on track for the Arkalalah Week dedication event. He has released some teaser photos on Facebook, but doesn’t want to show too much. He also praised Parks and Facilities Director Tony Tapia for his crew’s hard, tedious work cleaning rust out of the inside of the tender. Mayor Oestmann asked for an update on 15th Street reconstruction. Public Works Director Broce said Andale Ready-Mix keeps pushing work back due to weather delays on its other projects. It will run in to the school year. Hernandez said the South Summit Street project is going well, however. Milling should start around August 17. He said the portions that include 10-foot-wide sidewalk will help reduce the cost of extending the hike-bike trail to the Travis Hafner Training Center. The Water Treatment Facility waste line also will help with this future work. Broce said the waste line project is scheduled to go out for bids by the beginning of September. Mayor Oestmann asked if that would delay the opening of the new Water Treatment Facility at all. Broce said the facility still is in track for substantial completion by the end of the year, with preliminary startup expected to begin next January and the old water treatment plant to be decommissioned 45 days later. Adjournment Commissioner Warren moved to adjourn the meeting. Commissioner Tweedy seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Oestmann declared the meeting adjourned at 6:50 p.m.



THE ARKANSAS CITY BOARD OF CITY COMMISSIONERS _________________________ Duane L. Oestmann, Mayor ATTEST: ____________________________ Lesley Shook, City Clerk Prepared by: ____________________________ Andrew Lawson, Public Information Officer

Item for City Commission Action Section V Item 2


Department/Division City Manager / Neighborhood Services

Staff Contacts Andrew Lawson / Josh White

Title: Consent Agenda Item: Ratify Mayor Duane Oestmann’s reappointments of Kevin Cox and J.W. Lozano to the Historic Preservation Board. Description: The appointments of Kevin Cox and J.W. Lozano to the Historic Preservation Board are set to expire September 1, 2017. Cox currently serves as the Board’s chair and Lozano serves as its vice chair. No other applications have been received for this Board, which is set to begin some important work soon. Both Cox and Lozano have indicated that each is willing to serve an additional three-year term. Staff recommends reappointing both men to maintain Board continuity as the downtown resurvey proceeds. Commission Options: 1. Approve with the consent agenda. 2. Remove item from the consent agenda for further consideration. Fiscal Impact: Amount: N/A Fund: Department: Expense Code:


City Manager

Board Vacancies as of August 9, 2017

Board/Commission/Committee/Council Board Recommendations Applications Received /

Interest Expressed

Cowley County Council on Aging ― 1 Vacancy Accepting applications

Equal Opportunity and Accessibility Advisory

Board

Joaquin Retana, Daniel

Yocum

Northwest Community Center Advisory Board

― 1 Vacancy

Wesley Bradford

Planning Commission (3-Mile Growth Area) Ron Slaven

Public Building Commission ― 1 Vacancy John Sturd

* Mayor’s Recommendation

Potential Upcoming Reappointments

Board/Commission/Committee/Council Member(s) / Term Expiration Date Notes

Planning Commission Brian Wells / May 1, 2017

Member from 3-mile

growth area outside

city limits

Historic Preservation Board Kevin Cox / September 1, 2017 Serves as chair

J.W. Lozano / September 1, 2017 Serves as vice chair

Building Trades Advisory Board Ken Miller / May 1, 2018 Master Mechanical

Leonard Mumford / May 1, 2018 General Contractor

Applications Received / No Current Vacancies

Name Interest in serving on:

Michael Bergagnini South Central Kansas Medical Center Board of Trustees

Mike Dobson Arkansas City Recreation Commission

Dale Eggen Planning Commission / Board of Zoning Appeals

Zach Graber Arkansas City Recreation Commission

Dr. Mauricio Herrera South Central Kansas Medical Center Board of Trustees

Carol House Outstanding Young Student Award Committee

Ted Kadau Building Trades Advisory Board

Planning Commission / Board of Zoning Appeals

Derek Koller South Central Kansas Medical Center Board of Trustees

Mell Kuhn Planning Commission / Board of Zoning Appeals

South Central Kansas Medical Center Board of Trustees

Sue Lancaster Planning Commission / Board of Zoning Appeals

Dr. John Seitz South Central Kansas Medical Center Board of Trustees

Michael Taylor Building Trades Advisory Board

Jill Wineinger Planning Commission / Board of Zoning Appeals

Item for City Commission Action Section VI Item 1


Department/Division Finance

Staff Contact Kathy Cornwell Finance Director

Title:

1) Hold a public hearing to receive public comment regarding the proposed 2018 budget.

(Optional) Consider first reading of an Ordinance adopting the 2018 Budget for the City of Arkansas City. (Roll Call Vote)

Description: The final two steps of the budget process is to hold the public hearing and adopt the budget. August 15 is the final date to hold the public hearing and the budget must be adopted and certified to the County Clerk on or before August 25. Kansas State Statute requires a public hearing be held at least 10 days after the publication of Notice of Hearing is published in the official City paper. The Notice of Hearing for the 2018 budget was published in The Cowley Courier Traveler on August 3, 2017. The public hearing is held to allow taxpayers an opportunity to be heard regaring the proposed budget. The publication sets the maximum amount of expenditures and amount of ad valorem tax to be levied. The adopted budget cannot be more than the published budget in any fund.

Commission Options:

The Commission has the following options: 1. Hold the public hearing and then approve the budget either as presented or as modified. 2. Hold the public hearing. Have further discussion on the budget at another (special) meeting

on or before August 22, 2017 at which time the ordinance would be approved and the budget would be adopted.

3. Open the public hearing and then continue the public hearing to another date (special meeting) to allow for additional public input (on or before August 22, 2017) at which time the ordinance would be approved and the budget would be adopted.

Fiscal Impact:

Amount: None Fund: Department: Expense Code:

Included in budget Grant Bonds Other (explain)

Approved for Agenda by:

City Manager

(First Published in The Cowley Courier Traveler, _______________2017)

ORDINANCE NO. 2017-08-________

APPROVING, ADOPTING, AND APPROPRIATING BY FUND THE BUDGET FOR THE CITY

OF ARKANSAS CITY FOR THE YEAR BEGINNING JANUARY 1, 2018.

BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY,

KANSAS:

SECTION ONE: The proposed budget and financial statement as shown on the Standard State Budget

Forms and subsequent to Notice of Hearing and Public Hearing is approved, adopted and appropriated by

fund as the maximum amount to be expended for the budget year starting January 1, 2018; and

SECTION TWO: The governing body certifies that the amounts to be raised by Ad Valorem Property

Tax Levies are within statutory or duly adopted Charter Ordinance Limitations.

SECTION THREE: The City Clerk shall cause this Ordinance to be published one time in the official

City newspaper, and said Ordinance shall be in effect upon publication.

PASSED AND ORDAINED by the Governing Body of the City of Arkansas City, Kansas, on August

____, 2017.

________________________________

Duane L. Oestmann, Mayor

ATTEST:

________________________________

Lesley Shook, City Clerk

CERTIFICATE

I, hereby certify that the above and foregoing is a true and correct copy of the Ordinance No. 2017-08-

________ of the City of Arkansas City, Kansas adopted by the Governing Body on August _____, 2017.

DATED: _________________


Funds

Adopted Budget

of Expenditures

Amount of 2017

Tax to be Levied

General

10,558,582

2,654,203

Debt Service

1,525,185

813786

Library

366,250

325,134

Cherokee Strip Museum

0

0

Special Highway

772,723

Special Recreation 20

30,000

Tourism 23

128,500

Special Alcohol 26

20,000

Hospital Improvement 42

2,275,000

CID Sales Tax 57 50,000

Street Improvement 58

0

Stormwater 15

606,800

Water 16

5,821,224

Sewer 18

4,341,948

Sanitation 19

1,771,538

Total All Funds

$28,267,750

$3,793,123

Item for City Commission Action Section VII Item 1


Department/Division Human Resource Division

Staff Contact Marla McFarland

Title: Approve personnel policy updates. Description: Review and adopt changes and updates to personnel policies, procedures, rules, and regulations:

5.9 Criminal Activity/Arrests

5.10 Standards of Conduct

5.11 Workplace Bullying

7.1 Drug and Alcohol Free Workplace Commission Options: 1. Approve the policy updates. 2. Table the policy updates until a future meeting. 3. Disapprove the policy updates. Fiscal Impact: Amount: N/A Fund: Department: Expense Code:

Included in budget Grant Bonds Other (explain)

Approved for Agenda by:

City Manager

5.9

ARKANSAS CITY HUMAN RESOURCE

DIVISION

SUBJECT: Criminal Activity/Arrests NUMBER: 5.9

EFFECTIVE DATE: 9/1/17 REVIEW: Biennially

AMENDS/SUPERSEDES:

APPROVED:

________________________

City Manager

CRIMINAL ACTIVITY/ARRESTS

Involvement in criminal activity while employed with the City may result in disciplinary action,

including suspension or termination of employment. Disciplinary action will depend upon a

review of all factors involved, including whether or not the employee’s action was work-related,

the nature of the act, or circumstances that adversely affect attendance or performance. Any

disciplinary action is not dependent upon the disposition of any case in court.

Employees are expected to be on the job, ready to work, when scheduled. Inability to report to

work as scheduled as a result of an arrest may lead to disciplinary action, up to and including

termination of employment, for violation of the attendance policy or job abandonment.

Any disciplinary action taken will be based on information that is reasonably available. This

information may come from witnesses, police or any other source as long as management has

reason to view the source as credible.

5.10


DIVISION

SUBJECT: Standards of Conduct NUMBER: 5.10


AMENDS/SUPERSEDES: Standards of Conduct,

December 2008

APPROVED:

________________________

City Manager

STANDARDS OF CONDUCT

The City of Arkansas City expects all City employees to exercise a high standard of integrity in

the conduct of their duties. Employees shall conduct themselves in a way that is moral, ethical,

truthful and lawful.

The supervisors, Department/Division Heads, and City Manager have the authority to discipline

employees for willful or repeated violations of City or department/division rules and regulations,

insubordination, excessive absenteeism or tardiness, inefficiency, or other improper conduct.

The following list provides examples of conduct that may subject employees to discipline, up to

and including discharge from employment. Because it is impossible to foresee all such instances

of conduct, this list is not inclusive, and discipline may be justified for other actions when they

reflect discredit upon the municipal services of the City; violate laws or City policies,

procedures, rules, and/or regulations; or hinder the effectiveness of the City government’s

operations:

Commission of a criminal act that (1) directly affects the employee’s ability to perform

the duties of his or her position, or (2) directly relates to the duties and responsibilities of

the position.

Unauthorized possession of dangerous materials, such as explosives or weapons, in the

workplace.

Substance abuse, or use of alcohol or illegal drugs on the job.

Failure to follow established safety procedures or rules.

Negligence, recklessness, gross negligence or any other improper conduct leading to

damage of any City property, or of the property of any other person or entity.

Operating a City vehicle without a valid operators’ license.

Offensive conduct or abusive, obscene, or profane language toward the public, City

officials, or other employees.

5.10

Making, publishing, or distributing defamatory, false, vicious, or malicious statements

about the City or any employee, City official, or member of the public.

Roughhousing in the workplace or on the job.

Gender or other unlawful harassment.

Insubordination or refusal to follow any lawful or reasonable regulation, directive,

instruction, or order made by the employee’s supervisor or other City management

personnel.

Intimidation of, or interference with, the rights of any fellow employee, City official or

member of the public.

Unsatisfactory job performance or conduct.

Negligent, inefficient or incompetent performance of assigned duties.

Dishonesty, fraud, theft, attempted theft, deceit, or unauthorized or inappropriate removal

or possession of, or interference with, City property or the property of another person or

entity.

Asking for or accepting any special considerations, gratuities, or benefits for personal

gain on the basis of employment.

Claiming or taking any leave under false pretenses.

Excessive unexcused absenteeism or unexcused tardiness.

Failure to follow department or City rules and regulations.

Abandonment of position.

Sleeping on the job.

Misuse of public funds or property.

Falsification of employment applications, personnel records, timekeeping records, time

cards, or any other City records or reports.

Unauthorized or improper disclosure of confidential information.

Excessive absenteeism or tardiness, any absence without notice, or unauthorized absence

from assigned work area or job site during the workday.

Working overtime without prior authorization from Department/Division Head.

Using bribery or political pressure, or other improper means, to secure an appointment,

promotion or advantage.

Lack of financial responsibility that interferes with the proper conduct of City business.

5.10

Outside employment that adversely affects or conflicts with City interests.

Any behavior deemed to be unbecoming to a City employee or detrimental to the

provision of public service.

Violation of any City policy.

Again, the foregoing is not an exclusive list of violations of policies and procedures that may

result in disciplinary action, up to and including discharge from employment.

Departments/divisions may have more specific and detailed directives with regard to

violations of departmental/divisional policy.

5.11


DIVISION

SUBJECT: Workplace Bullying NUMBER: 5.11


AMENDS/SUPERSEDES:

APPROVED:

________________________

City Manager

WORKPLACE BULLYING

The purpose of this policy is to communicate to all employees, including supervisors and

Department/Division Heads, that the City will not in any instance tolerate bullying behavior.

Employees found in violation of this policy will be disciplined, up to and including termination.

The City defines bullying as repeated inappropriate behavior, either direct or indirect, whether

verbal, physical or otherwise, conducted by one or more persons against another or others, at the

place of work and/or in the course of employment.

Bullying may be intentional or unintentional. However, when an allegation of bullying is made,

the intention of the alleged bully is irrelevant and will not be given consideration when

considering discipline. As in sexual harassment, it is the effect of the behavior on the individual

that is important. The City considers the following types of behavior examples of bullying:

Verbal bullying: Slandering, ridiculing or maligning a person, or his or her family;

persistent name calling that is hurtful, insulting or humiliating; using a person as the butt

of jokes; abusive and offensive remarks.

Physical bullying: Pushing, shoving, kicking, poking, tripping, assault or threat of

physical assault, damage to a person’s work area or property.

Gesture bullying: Nonverbal threatening gestures; glances that can convey threatening

messages.

Exclusion: Socially or physically excluding or disregarding a person in work-related

activities.

In addition, the following examples may constitute or contribute to evidence of bullying in the

workplace:

Shouting or raising one’s voice at an individual, in public or in private.

Using verbal or obscene gestures.

Personal insults and use of offensive nicknames.

Public humiliation in any form.

5.11

Public reprimands.

Spreading rumors and gossip regarding individuals.

Unwanted physical contact, physical abuse, or threats of abuse to an individual or an

individual’s property (e.g., defacing or marking up property).

7.1


DIVISION

SUBJECT: Drug and Alcohol Free Workplace NUMBER: 7.1


AMENDS/SUPERSEDES:

Drug Free Workplace/Drug and Alcohol Testing,

December 2008

APPROVED:

________________________

City Manager

DRUG-FREE WORKPLACE

The City of Arkansas City is a Drug-Free Workplace. The City will uphold a good faith effort to

maintain a drug-free workplace by:

Publishing and providing this policy to all covered employees, informing them that the

unlawful manufacture, distribution, dispensation, possession and/or use of controlled

substances is prohibited in the workplace, and specifying the actions that will be taken

against employees who violate this policy.

Establishing a drug awareness program to make employees aware of (a) the dangers of

drug abuse in the workplace; (b) the City’s policy of maintaining a drug-free workplace;

(c) available drug counseling, rehabilitation and employee assistance programs; and (d)

the penalties that may be imposed upon employees for drug abuse violations.

Notifying employees that they must (a) abide by the terms of the policy statement; and

(b) notify the employer, within five (5) calendar days, if they are convicted of a criminal

drug violation in the workplace.

Notifying employees about the drug-testing requirements involved in Department of

Transportation (DOT) regulated positions.

Notifying employees about applicable City policies regarding drug-testing.

Imposing a penalty on or requiring satisfactory participation in a drug abuse assistance or

rehabilitation program by any employee who is convicted of a reportable workplace drug

violation.

As a condition of employment, employees are required to abide by the terms of this policy. This

substance abuse policy primarily governs actions in the areas of alcohol and drugs. Other City

policies also may apply in these areas to the extent that they do not conflict with this policy.

Violations of the City’s Drug-Free Workplace policy will result in immediate discipline, up to

and including termination.

7.1

Certain employees may be subject to additional requirements under state and/or federal

regulations. All employees whose positions require possession of a Commercial Driver’s

License (CDL) must follow the Drug and Alcohol Testing Policy - FMCSA/DOT Policy in

addition to the Drug-Free Workplace/Drug and Alcohol Testing Policy.

Drug and Alcohol Policy Definitions

For purposes of the City’s Drug and Alcohol Free Workplace policy, the following terms are

defined:

Illegal Drugs - Illegal drugs are drugs or controlled substances that are (1) not legally obtainable

or (2) legally obtainable, but not obtained or used in a lawful or prescribed manner. The term

“illegal drugs” also includes mind-altering and/or addictive substances that are not sold as drugs

or medicines, but are used for a mind- or behavior-altering effect (e.g., glue, peyote).

Legal Drugs - Legal drugs are those prescribed or over-the-counter drugs that are legally

obtained by the employee, and used for the purpose for which they were prescribed and sold.

City Property - The term “City Property” includes work sites; parking lots; vehicles; offices

owned, rented, utilized or serviced by the City; employee-owned or employee-rented vehicles on

the property of the City or of any customer of the City while on City business; and locations

where the employee represents the City in any capacity.

On Duty - The term “On Duty” includes all working hours, as well as meal periods and break

periods, regardless of whether on premises, and all hours when the employee represents the City

in any capacity.

EAP - Employee Assistance Program.

Drug Use Prohibitions

The use, sale, purchase, possession, manufacture, distribution, or dispensing of illegal drugs on

City property or while on duty is against City policy and is cause for immediate disciplinary

action, up to and including termination .

It also is against City policy for any employee to report to work or to work with the presence of

illegal drugs in the employee’s body. Employees who violate this policy are subject to

disciplinary action, up to and including termination.

The consumption, possession, or the state of being under the influence of illegal drugs on City

property or while on duty is prohibited and will result in disciplinary action, up to and including

termination and/or referral to the City’s EAP .

It is always against City policy to report to work or to work under the influence of illegal drugs

and such action will result in disciplinary action up to and including termination.

The use of legal drugs also can affect the safety of the employee, fellow employees or members

of the public. Therefore, any employee who is taking any legal drug that might impair safety,

performance, or any motor function must advise his or her supervisor before reporting to work

under the influence of such medication. A failure to do so may result in disciplinary action, up to

7.1

and including termination. Improper use of “legal drugs” is prohibited and may result in


In off-duty call-back situations, employees should not report for duty if, in their opinion, their

performance would be impaired by the use of legal and/or illegal drugs and should so indicate

to the supervisor requesting that they return to duty. If an employee returns for call-back and,

in the opinion of the supervisor, his or her performance and the safety of others is impaired by

the use of legal and/or illegal drugs, the supervisor shall have the employee discontinue duties,

be tested for the presence of drugs (legal and/or illegal) in his or her system and be sent home

by taxi or with an escort, at the employee’s expense. A supervisor, or his or her designee shall

escort the employee to the testing facility. Employees shall not be allowed to drive themselves

to the testing facility.

In addition, refusal to submit to, efforts to tamper with or failure to pass a drug test will result in


Alcohol Use Prohibitions

The consumption, possession, or the state of being under the influence of alcohol on City

property or while on duty is prohibited and will result in disciplinary action, up to and including

termination and/or referral to the City’s EAP.

It is always against City policy to report to work or to work under the influence of alcohol and

such action will result in disciplinary action, up to and including termination.

In off-duty call-back situations, employees should not report for duty if, in their opinion, their

performance would be impaired by the consumption of alcohol and should so indicate to the

supervisor requesting that they return to duty. If an employee returns for call-back and, in the

opinion of the supervisor, his or her performance and the safety of others is impaired by the

influence of alcohol, the supervisor shall have the employee discontinue his or her duties, be

tested for the presence of alcohol in their system and be sent home by taxi or with an escort, at

the employee’s expense. A supervisor or their designee will escort the employee to the testing

facility. Employees shall not be allowed to drive themselves to the testing facility.

An alcohol test result of .02 or higher will be considered positive. For DOT regulated positions,

a .04 or above requires referral to a Substance Abuse Professional. Employees should refer to

the City’s FMCSA/DOT Drug and Alcohol Testing Policy/Program if they must possess a CDL

to perform the functions of their job with the City.

In addition, refusal to submit to, efforts to tamper with or failure to pass an alcohol test will

result in disciplinary action, up to and including termination.

Duty to Report

Every employee has a duty to report known or suspected violations of the City’s drug and

alcohol policies. Known or suspected violations should be reported to the supervisor,

Department/Division Head or the Human Resource Division.

Post-Accident Drug and Alcohol Testing

The following events may trigger post-accident drug and alcohol testing:

7.1

Any type of accident

A fatality

An automobile accident

An injury to any employee that requires medical treatment

A serious injury to any other individual when a City employee is involved

Damage in excess of $500.00 to vehicles and/or other property

“Reasonable Suspicion” Drug and Alcohol Testing

An employee will be required to submit to drug and alcohol testing if reasonable suspicion exists

that the employee is violating or has violated this policy.

Employees of the City may be required to submit to testing for illegal use of drugs when their

behavior and/or job performance indicates their ability to perform the duties of their position is

being impaired by the use of a controlled substance or illegal drug, or where information is

provided by a reputable source that indicates abuse of drugs or alcohol. In these cases, the

employee may be required to undergo immediate testing for drugs and/or alcohol in his or her

system.

Drug Testing for Safety-Sensitive Positions

The City may conduct pre-employment testing on designated safety-sensitive positions at the

time of hire, transfer or promotion, as well as random testing of designated safety-sensitive

positions.

Random testing of safety-sensitive employees will be conducted in a manner consistent with the

requirements of state and federal law, where applicable. Safety-sensitive positions include, but

are not limited to truck drivers, police officers, firefighters and employees in charge of

potentially dangerous equipment.

Drug Testing for Employees Holding a Commercial Driver’s License

Employees holding a Commercial Driver’s License, who utilize the license in the performance of

their job, must comply with random drug testing as required by federal law. This testing will be

handled in a professional manner, with results and subsequent actions held in confidence and

shared only with those who need to know.

Return-to-Duty Drug and Alcohol Testing

Any employee who violates this policy and is not terminated must meet all of the following

conditions before returning to work:

1) Be referred to the City’s EAP and have been evaluated by a Substance Abuse

Professional (SAP);

2) Complete the recommended evaluation/rehabilitation program successfully; and

3) Receive a verified negative test result on a return-to-duty test.

Disciplinary Action

7.1

Any violation of the City’s substance abuse policy, including a verified positive drug or

confirmed alcohol test, will result in disciplinary action up, to and including termination.

Any employee engaging in the use, sale, purchase, possession, or distribution of drugs or alcohol

on duty or on City property is subject to disciplinary action, up to and including termination.

Arrest or Conviction for Drug-Related Crime

If an employee is arrested or convicted of a drug-related crime, the City may investigate the

circumstances and City officials may require a drug test.

As a condition of employment, an employee shall notify his or her Department/Division Head of

any criminal drug statute conviction or for any plea of guilty, no contest or suspended imposition

of sentence that has been entered on a criminal drug statute charge. The employee must give

notice in writing to the City within five (5) days of such conviction, plea or imposition.

Drug and/or Alcohol Testing Results

Results of an applicant’s or employee’s test for the use of illegal drugs or alcohol shall be

submitted to the Human Resource Division.

Clarification

Employees are encouraged to approach their supervisors, Department/Division Heads or the

Human Resource Manager at any time with any questions they have about the City’s substance

abuse policy, as stated herein.

Voluntary Assistance

Employees who think they have a problem with drug or alcohol abuse may voluntarily request

assistance from the City by contacting the Human Resource Division. The City will attempt to

assist the employee by referral to a qualified drug and alcohol treatment center. The expense of

treatment will be paid by the employee’s insurance or the employee. Conscientious efforts to

seek such help will not jeopardize the employee’s job and will not, if requested by the employee,

be noted in the employee’s personnel file. However, the employee’s continued employment with

the City will depend upon successful rehabilitation from drug and/or alcohol abuse and

continued satisfactory performance on the job.




Staff Contact Nick Hernandez

Title: Special Assessments

a. Consider first reading of ordinance levying special assessments for code enforcement activities for unpaid weed mowing charges. (Roll Call Vote)

b. Consider first reading of ordinance levying special assessments for code enforcement activities for unpaid refuse abatement charges. (Roll Call Vote)

c. Consider for approval a Certificate of Special Assessment for dangerous structure demolitions. (Voice Vote)

Description: Attached please find two ordinances assessing the cost of weed removal, and refuse abatement. These ordinances provide for the assessment of certain costs incurred by the City for various parcels of property around the community for the 2017 billing period. Each Ordinance will require a separate roll call vote. Attached please find a Certificate of Special Assessment detailing costs incurred by the city for demolition of a dangerous structures previously declared unsafe and dangerous by the commission on January 3, 2017 by Resolution No. 2017-01-3070. Commission Options: 1. Approve the Ordinances on first read and the Certificate of Special Assessment assessing the costs and

direct staff to file them with the County for inclusion on the 2017 tax rolls of the listed properties. 2. Disapprove the Ordinances. Fiscal Impact: Amount: Fund: Department: Expense Code:


City Manager

(First published in the Cowley Courier Traveler ___________________ 2017)

ORDINANCE NO. 2017-08- AN ORDINANCE LEVYING SPECIAL ASSESSMENTS INCURRED BY THE CITY OF ARKANSAS CITY IN REMOVING NOXIOUS WEEDS ON PROPERTY HEREINAFTER LEGALLY DESCRIBED AND LOCATED WITHIN THE CITY LIMITS OF THE CITY OF ARKANSAS CITY, KANSAS, PURSUANT TO THE 2015 INTERNATIONAL PROPERTY MAINTENANCE CODE CHAPTER 3, SECTION 302.4. WHEREAS, notice was given to the owners of real property hereinafter legally described as provided by the 2015 IPMC Chapter 1, Part 2, Section 107.2 as amended by Arkansas City Municipal Code Section 14-46, by the Neighborhood Services Office notifying said owners of the existence of noxious weeds growing on their property, determining that said weeds are a nuisance, and giving them due notice and reasonable time to abate such nuisance(s). WHEREAS, the owners of the following described properties have failed to abate said nuisances, by permitting noxious weeds to continue to grow thereon, thereby requiring the City to abate subject nuisances, thereby incurring costs as hereinafter specified. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF CITY COMMISSIONERS OF THE CITY OF ARKANSAS CITY, KANSAS: SECTION ONE: The following amounts are hereby assessed against the hereinafter described property for the abatement of noxious weeds. Such record of the costs are on file in the City Clerk's Office, and said owners have been notified as to the costs incurred and have failed to pay the same within thirty (30) days after receipt of said notice:

Last Name First Name Cama # Lot Block Addition Address Cost

ANDERSON STEPHEN 2993102014017000 LOT 31-32 7

OSAGE

SUBDIVISION 823 S E ST $200.00

AVALOS REBECCA 2993003021001000

E 82 LTS

27-28 & E

82 N 1/2 LT 26 34

AC ORIGINAL TOWN 303 S D ST $200.00

BARNES VICTOR 2941902007028000 23 10

BRAD MEEK

2ND ADDITION 342 MEEK $200.00

BARTON DAM-N 2993102005003000

S 1/2 LT 2 & ALL LT

3 165

MR LEONARDS

ADDITION

606 S SUMMIT

ST $800.00

BAZIL FRANKIE 3073601011001000 1-17 11

PARK PLACE

ADDITION 705 S 3RD ST $625.00

BOWMAN ERIK 3073601008005000 24-27 8

PARK PLACE

ADDITION 716 S 7TH ST $1,200.00

CAIN KAY/EUGENE 3072501025005000 15-22 151

AC ORIGINAL

TOWN 718 W SPRUCE $400.00

CHURCHILL ADRIAN/ANDREW 3073601017003000

W 80 LTS

1-2 9

GOOCHS

ADDITION 900 S 3RD ST $400.00

COOK JOHN 2993104008009000 7-8 6

SLEETH

ADDITION 2 PLATS 1313 S J ST $825.00

CROW LIFE

ESTATE JOYCE 3072504022007000 13-14 124

AC ORIGINAL

TOWN 325 S 7TH ST $700.00

CRUZ JUAN 3072501025004000 23-24 151 AC ORIGINAL TOWN 414 N 7TH ST $200.00

DENILEON JULIE 3072501026004000

24-26 EXC

E 36 & W

96 LTS 26-28 144

AC ORIGINAL TOWN 422 N 6TH ST $200.00

DEVORE LANDON 2993104009002010 18-28 7

SLEETH

ADDITION 2 PLATS 1312 S J ST $750.00

DILLON DANNY 3062402024010000 13-16 3

GHENT

ADDITION 1526 W KANSAS $200.00

DORMAN ROBERT/FALIS 3073601004011000

S 1/2 LT 4 & ALL

LTS 5-6 4

PARK PLACE

ADDITION 609 S 5TH ST $200.00

DOW CHARLOTTE 2993103014005000 LT 1-2 1

MASTERS-FURHAM

ADDITION

1419 S SUMMIT

ST $200.00

EGGLESTSON BRETT 3072501039003000 25-26 155 AC ORIGINAL TOWN 322 N 8TH ST $200.00

ELSTON KENNETH 3062404014008000

S 1/2 LT 5

& N 1/2 LT

6 8

BITTLES

ADDITION 1013 N 5TH ST $250.00

FINANCIAL SPRINGLEAF 2993002033009000 22-23 54

AC ORIGINAL

TOWN 215 N B ST $200.00

FRALEY DAVID 3062401014014000 4 1

RUBY'S


FREEMAN DIANE 3062401003002010 7-12 5

GRANDVIEW


GREENWOOD JOHN 2993102030018000 3 3

PLEASANT

VIEW ADD 1011 S C ST $750.00

HANBY SAMUEL 3072501011005000 17-20 137

AC ORIGINAL

TOWN 610 N 5TH ST $500.00

HARDEE KENTON 2993101007003000 30-33 5

HILL

ADDITION 902 S F ST $500.00

HARDING FORREST & JOAN 2993104019002000 27-28 17

SLEETH

ADDITION 2

PLATS 1504 S G ST $200.00

HAYES GRACE 3062404013023000

S13.8 LT 4 & N36.2

LT 5 BLK 2 BITTLES

ADD

& LTS 8 & 9 BLK 21 2

DEETS

ADD 2

BITTLES


HERNANDEZ ERNESTO 2993002035012000 N 1/2 19 & ALL LT 20 30

AC ORIGINAL TOWN 209 N D ST $200.00

HERNANDEZ ISIDRO 3072501002017000 3-4 3

NORTONS

ADDITION 727 N 2ND ST $200.00

HINOJOSA BLAS 2993002026001000 27-28 29 AC ORIGINAL TOWN 325 N D ST $200.00

INVESTMENTS SCHARK 2993102004004000

W 49.5 LT 1 & W 49.5

N .4 LT 2 166

MR LEONARDS

ADDITION 203 E MADISON $800.00

JOSE MARGARITA 2993104016007000 15-16 14

SLEETH

ADDITION 2

PLATS 1424 S G ST $450.00

KELLOGG GINGER 2993002026005000 8-9 29 AC ORIGINAL TOWN 310 N C ST $1,200.00

KINCAID RASHELL 2993102011007000

S 1/2 LT 5

AND ALL

LT 6 173

MR LEONARDS

ADDITION 720 S C ST $350.00

LAPAILLE JR MICHAEL 3062404018012000 2 17

BITTLES 2ND


LARKIN

DAKOTA/WALTE

R 3062403014025000 LOT 1-3 1

SEARS


LILE CHRISTY 2993103007003000 3-4 228 ENTERPRISE ADDITION 1304 S A ST $400.00

MCDONALD SONJA K 3062404018011000 3-4 17

BITTLES 2ND


MINOR RICK 2993003033014000 21-22 36 AC ORIGINAL TOWN 515 S D ST $400.00

MINTON TOM/REGINA 3062404010011000 5-6 193

SWARTS

ADDITION 210 W LINDEN $200.00

MONASMITH GAYLE 2993104010002000 23-28 8

SLEETH ADDITION 2

PLATS 1302 S K ST $250.00

MORRISON TIM 3072503006001000 1-3 204 OAK GROVE SUPP PLAT 323 S 9TH ST $350.00

MORT MARY 3062401022004000 18 2

RUBY'S


PEREZ MAGANA 2993003031006000

S 23 LT 7

& N 5 LT 8 60

AC ORIGINAL

TOWN 512 S A ST $200.00

PHENICIE KAY 2993002026013000 21-22 29

AC ORIGINAL

TOWN 315 N D ST $400.00

PHENICIE KAY L 2993003034003000

S 1/2 LT 5

& ALL LT 6 24

AC ORIGINAL TOWN 512 S D ST $200.00

RENFRO CHRISTA 2993002015012000 23-24 39 AC ORIGINAL 517 N C ST $200.00

TOWN

RIDER RUSTY 2941903005025000 7-8 2 CENTRAL ADDITION 1217 N A ST $200.00

SHELDON BILL 3072504042005000 5-6 90

AC ORIGINAL

TOWN 508 S 2ND ST $200.00

SHEW DAVID 2993003013008010

18 -19 & S

17 LT 20 45

AC ORIGINAL

TOWN 219 S C ST $550.00

STOUT QUINTEN 3072503005013000 6-11 201

OAK GROVE

SUPP PLAT 325 S 8TH ST $550.00

STOWELL DOROTHY 3072504006010000 21-22 109 AC ORIGINAL TOWN 115 N 5TH ST $250.00

TATUM RONI/MYRETTA 2993003033013010 19-20 36

AC ORIGINAL

TOWN 517 S D ST $400.00

URBAN HOUSING 3072501018007000 27-28 6 FRANK J HESS 502 N 3RD ST $625.00

VALDEZ-VASQUEZ MARIA 2993103007010000 13-15 228 ENTERPRISE ADDITION 214 E TAYLOR $400.00

VEGA BENJAMIN 3072501034007000

N 12 LT 19

& ALL LT 20 131

AC ORIGINAL TOWN 312 N 3RD $400.00

WAGNER DM 3073604003009000 24-26 47

SOUTH SIDE

ADDITION #2 1221 S 4RD ST $475.00

WELLS TRAVIS/JESSICA 2993101006007000 9-11 182

WALNUT GROVE

ADDITION 708 E JACKSON $200.00

WHITE DENVER 3072501041002000 27-28 153

AC ORIGINAL

TOWN 226 N 7TH ST $550.00

WHYDE MATTHEW 2993102014013000 W 51 LTS 37-40 7

OSAGE SUBDIVISION 514 E JACKSON $400.00

WHYDE MATTHEW 2993102014015000 35-36 7

OSAGE

SUBDIVISION 831 S E ST $400.00

TOTAL $ 24,125.00

SECTION TWO: The City Clerk shall certify to the County Clerk of Cowley County, Kansas, the special assessments levied under Section One of this Ordinance, and the County Clerk shall extend the same on the tax rolls against the property as hereinabove described, and the amount so certified shall be collected the same as ad valorem taxes against said real estate. SECTION THREE: This ordinance, or a summary thereof, shall be published one time in the official city newspaper, and shall take effect and be in force from and after said publication. PASSED AND ORDAINED by the Board of City Commissioners of the City of Arkansas City, Kansas, on August 15, 2017.

________________________________ Duane L. Oestmann, Mayor

ATTEST: ___________________________________ Lesley Shook, City Clerk APPROVED AS TO FORM: ____________________________________ Tamara L. Niles, Attorney

CERTIFICATE

I, hereby certify that the above and foregoing is a true and correct copy of the Ordinance No. 2017-08-_______ of the City of Arkansas City, Kansas adopted by the Board of City Commissioners on August 15, 2017 as the same appears of record in my office.

DATED:_________________________. __________________________________


(First published in the CowleyCourier Traveler ___ 2017)

ORDINANCE NO. 2017-08- AN ORDINANCE LEVYING SPECIAL ASSESSMENTS TO PAY COSTS INCURRED BY THE CITY OF ARKANSAS CITY FOR ABATING PUBLIC NUISANCE IN VIOLATION OF UNLAWFUL DEPOSIT OF ACCUMULATION OF REFUSE AS PROHIBITED BY SECTION 46-2 and 46-4 OF THE ARKANSAS CITY MUNICIPAL CODE. WHEREAS, notice was given to the owners of record or tenants of the real estate as hereinafter legally described as provided by Section 46-3 of the Arkansas City Municipal Code as to the existence of unlawful deposit or accumulation of refuse as prohibited by Section 46-2 and 46-4 of the Arkansas City Municipal Code, thereby constituting a public nuisance and giving notice and reasonable time to abate such nuisance(s); and, WHEREAS, the owners or tenants of the following described properties have failed to abate said nuisances, thereby requiring the City to abate such nuisances, thereby incurring costs as hereinafter specified. NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY, KANSAS: SECTION ONE: The following amounts are hereby assessed against the hereinafter described property for: The abatement of public nuisance(s), consisting of unlawful deposit or accumulation of refuse, contrary to Section 46-2 and 46-4 of the Arkansas City Municipal Code. Record of the costs of abatement of the hereinbefore referenced nuisances are on file in the City Clerk’s Office and the owners of said real estate have been notified as to the costs incurred and have failed to pay the same within thirty (30) days after receipt of billing from the City Clerk requesting payment, to-wit:

Last Name First Name Cama # Lot Block Addition Address Cost

ANDERSON STEPHEN 2993102014017000 31-32 7 OSAGE SUBDIVISION 823 S E ST $1,322.00

CRUZ-

MENDOZA ALEJANDRO 2993003030008000 22-23 72 AC ORIGINAL TOWN 511 S A ST $383.00

DOW CHARLOTTE 2993103014005000 1 & 2 1

MASTERS-FURHAM

ADDITION

1419 S SUMMIT

ST $826.00

ELSTON KENNETH/MARTHA 3062404014008000

S 1/2

LT 5 &

N 1/2 LT 6 8 BITTLES ADDITION 1013 N 5TH ST $2,496.40

JIMENEZ JUANA 3072504008004000

17-18

& W

1/2 VAC

ALLEY 122 AC ORIGINAL TOWN 122 S 8TH ST $541.70

KABBA ABU & KATHLEEN 2993003024007000 10-11 35 AC ORIGINAL TOWN 420 S C ST $232.50

LAPAILLE,

JR MICHAEL 3062404018012000 2 17 BITTLES 2ND ADDITION 923 N 7TH ST $430.00

RENTALS JORDAN 3062401012003000 25-26 5 BIJOU ADDITION 1622 N 7TH ST $430.00

TOTAL $6,661.60

SECTION TWO: The City Clerk shall certify to the County Clerk of Cowley County, Kansas, the special assessments and administrative fines(s) levied under Section One of this Ordinance, and the County Clerk shall extend the same on the tax rolls against the property as hereinabove described, and the amount so certified shall be collected the same as ad valorem taxes against said real estate. SECTION THREE: This ordinance, or a summary thereof, shall be published one time in the official city newspaper, and shall take effect and be in force from and after said publication.

PASSED AND ORDAINED by the Board of City Commissioners of the City of Arkansas City, Kansas, on August 15, 2017.

________________________________ Duane L. Oestmann, Mayor

ATTEST: ___________________________________ Lesley Shook, City Clerk APPROVED AS TO FORM: ____________________________________ Tamara L. Niles, Attorney

CERTIFICATE

I, hereby certify that the above and foregoing is a true and correct copy of the Ordinance No. 2017-08-_______ of the City of Arkansas City, Kansas adopted by the Board of City Commissioners on August 15, 2017 as the same appears of record in my office.

DATED:_________________________. __________________________________


CERTIFICATE OF SPECIAL ASSESSMENT FOR DEMOLISHING DANGEROUS STRUCTURES AND MAKING THE

PREMISES SAFE AND SECURE

I, Lesley Shook, the duly qualified appointed and acting Clerk of the City of Arkansas City, a Municipal

Corporation of the Second Class, do hereby certify that the amounts herein specified are to be assessed against

the real estate as hereinafter described for the purposes of providing funds to pay the costs incurred by the

City of Arkansas City, Kansas for demolishing dangerous structures, thereby making the premises safe and

secure in accordance with K.S.A. 12-1750, et seq. to wit:

Last Name First Name Cama# Lot Block Addition Address Cost

Dow Charlotte 2993103014005000 1 & 2 1 Masters-Furham 1419 S. Summit $5,000.00

Date effective this 15th day of August, 2017. ______________________________ Lesley Shook, City Clerk Arkansas City, Cowley County, KS STATE OF KANSAS ) COUNTY OF COWLEY ) ss. Subscribed and sworn to before me this _____ day of _______________ 2017. ______________________________ Notary Public My Commission expires:




Staff Contact Nick Hernandez

Title: Select Voting Delegates to the League of Kansas Municipalities Annual Business Meeting. (Voice Vote) Description: The City is a voting member in good standing with this organization. The LKM will have its annual business meeting in Wichita, September 16-18, 2017. The City is required to certify in advance their voting delegates and any alternates. The City will have three votes at the LKM business meeting. Attached is a copy of LKM’s conference brochure. Commission Options: Fiscal Impact: Amount: Fund: Department: Expense Code:


City Manager

THE

LEAGUEOF KANSAS MUNICIPALITIES

300 SW 8th Avenue, Ste. 100Topeka,KS 66603-3951

P: (785) 354-9565F: (785) 354-4186

www.lkm.org

July 19, 2017

Dear City Clerks or City Managers/City Administrators:

We are pleased the League's Annual Conference in Wichita, September 16-18, 2017, is shaping up to be an excitingexperience. We have an outstanding program of speakers, panel discussions and workshops planned which werehighlighted in the June issue of the Kansas Government Journal.

I am writing to invite your city governing body to register its Leaguevoting delegates. State law provides that thegoverning body of each member city of the League may elect city delegates from among the city's officers to representthe city in the conduct and management of the affairs of the League. League bylaws provide that a city voting delegateor alternate delegate qualifies by having his or her name, city title and address registered with the executive director.

Each member city needs to file new registration forms with the Leagueof Kansas Municipalities. You may send themone of three ways: by mail to League of Kansas Municipalities, 300 SW 8th Avenue, Topeka, KS 66603; scanning theform and emailing [email protected]; orvia FAX to 785-354-4186. Please send forms by Friday, August25th to theattention of Anna DeBusk.

Article 4, Sec. 5 of the League Bylaws prescribes the total number ofvotes provided to each member city based onpopulation. The number of delegate registration forms enclosed is based on the following table.

City Population1 - 2,5002,501 - 7,5007,501 -17,50017,501 -37,50037,501 - 77,50077,501 -117,500117,501 -157,500157,501 -197,500197,501 -237,500237,501 - 277,500277,501 - 355,500355,501 - 395,500

No. Delegate No. Alternate

No. Votes Forms Forms

1 1 1

2 2 2

3 3 3

4 4 4

5 5 5

6 6 6

7 7 7

8 8 8

9 9 9

10 10 10

11 11 11

12 12 12-

Abusiness and policy session of city voting delegates will be held on Monday afternoon, September 18th, at theconference in Wichita.

I look forward to hearing from you.

Enclosures

Sincerely,

Erik A. Sartorius

Executive Director

3-3

CITY VOTING DELEGATE REGISTRATION

League of Kansas Municipalities

The Governing Body of the City of

has elected: Name

Title

Address

E-Mail Addressto be (circle one number)

voting delegate 1 2 3alternate voting delegate 1 2 3

to represent the city in the conduct and management of the affairs of the League of KansasMunicipalities.

Signed: Date:City Clerk

INSTRUCTIONS

Six voting delegate registration forms are enclosed. Based on its current population, your citymay have up to three voting delegates. A separate form should be filed for your voting delegate and forany alternate delegate you elect.

Actions taken at the League's annual business session are taken by vote of the individual votingdelegates present unless the weighted voting system is triggered by the request often or more delegates.

If the weighted voting system is used, a roll call vote of member cities will be held. Under a rollcall by city, your city will have one vote.

State Law Authorizing City DelegatesK.S.A. Supp. 12-160If. "The governing body of each member city may elect city delegates fromamong the city's officers to represent the city in the conduct and management of the affairs of theLeague of Kansas Municipalities."

League Bylaw on Election and Qualifying of DelegatesArticle 2, Section 2. "When a city is a member of the League, any elected or appointed officers ofsuch city may be elected by the city governing body as voting delegates and alternate votingdelegates in accordance with the provisions of Article 4 of these bylaws, to represent the city in anymeeting of the voting delegates and in the conduct of any other affairs of the instrumentalityrequiring action of the member cities. Alternate voting delegates may vote on matters before ameeting of the voting delegates in the absence of the regular delegate. A voting delegate oralternate shall qualify by having his or her name, city, title and address registered with the executivedirector and shall hold such position while qualified and until a successor is elected and qualified."

BUILDING A RESPONSIVE COMMUNITY

September 16-18, 2017 Century II Convention Center Hyatt Regency Wichita

2017 League Annual Conference

Schedule at a Glance

Sunday, September 17 • 11:00 a.m. - 12:30 p.m. Clarence Anthony

Executive Director, National League of Cities

Clarence Anthony, Executive Director of the National League of Cities, will be attending our Annual Conference and give the keynote address on Sunday.

Mr. Anthony served as the Mayor of South Bay, Florida for 24 years, and is known as a creative and thoughtful leader

in his community, plus he is considered an expert in citizen engagement and techniques that build a “sense of community” within cities. He holds a Masters Degree in Public Administration with specialization in City Growth Management policy from Florida Atlantic University.

Resilience: re·sil·ience \ri-´zil-yәn(t)s\ : an ability to recover from or adjust easily to change

Today, cities must be nimble, agile and ready to pivot quickly to address internal and external demands. Kansas cities face unprecedented

challenges on many levels – financial challenges, aging infrastructure, citizen engagement, maintaining quality personnel, and the general feeling of doing more with less. That’s why this year’s annual conference theme of resilience is an exceedingly important skill for leaders of our organizations.

Join us in Wichita, September 16-18, to find out how cities can take steps to improve adaptability and create viable, sustainable communities that survive and thrive in today’s challenging local government environment.

NOTE: Schedule is tentative and subject to change.

Friday, September 159:00 a.m. - 4:00 p.m.City Attorneys CLE

12:00 p.m. - 1:00 p.m.City Attorneys Luncheon

1:00 p.m. - 1:50 p.m.City Attorneys Concurrent Breakout Sessions

2:00 p.m. - 3:45 p.m.City Attorneys CLE, continued

3:45 p.m. - 4:15 p.m.City Attorneys Reception

Saturday, September 1610:30 a.m. - 6:00 p.m.Registration Open

11:00 a.m. - 1:30 p.m.Legislative Policy Committee

2:00 p.m. - 5:00 p.m. Municipal Training Institute

4:00 p.m. - 5:00 p.m.Governing Body Meeting

6:15 p.m. - Open Evening

Sunday, September 178:00 a.m. - 5:00 p.m.Registration Open

9:00 a.m. - 10:00 a.m.Nominating Committee Meeting

10:00 a.m. - 10: 45 a.m.“Ask an Expert” Roundtables

11:00 a.m. - 12:30 p.m.Opening General Session

12:30 p.m. - 2:15 p.m.Trade Show Opening & Lunch

2:30 p.m. - 3:30 p.m.Concurrent Workshops I

3:45 p.m. - 4:45 p.m.KMIT Meeting & Reception

5:00 p.m. - 6:15 p.m.Trade Show & Vendor Prizes

6:30 p.m. - 9:30 p.m.League & Host City Social Event: Dueling Pianos

Monday, September 187:30 a.m. - 3:30 p.m.Registration Open

7:30 a.m. - 9:30 a.m.Breakfast & Networking with Vendors

8:30 a.m. - 9:30 a.m.Affiliate Organization Meetings

9:35 a.m. - 10:35 a.m.Concurrent Workshops II

10:45 a.m. - 11:55 p.m.Rapid Fire Workshops(20 minutes in length; 10:45 - 11:05; 11:10 - 11:30; 11:35 - 11:55)

12:00 p.m. - 1:20 p.m.Public Service Awards Luncheon

1:30 p.m. - 2:30 p.m.Concurrent Workshops III

2:45 p.m. - 3:45 p.m.Business Meeting

Register before September 1 to secure the early bird rate!

lkm.org/page/annualconference

General Session Keynote

The League conference always provides new resources and information to support municipal government at its best. I look forward to attending every year to meet old friends and make new friends. -Lana McPherson, City Clerk, City of De Soto

http://lkm.org/page/annualconference

NOTE: All workshop and roundtable discussion topics are subject to change. Refer to the program, distributed at conference, for final details.

• Using Planning, Data & Community Engagement to Measure Progress

• Coordinated Messaging Through City Communication Tools

• Developing Budgetary Policies to Address Community Needs & Fiscal Challenges

• Building a Plan for Capital & Infrastructure Needs

• Strategies for Public-Private Partnerships• Housing Trends• Blight & Nuisance Strategies for Cities• Planning for Communities of All Ages• Creating Healthy, Active Cities• Applying the STAR Sustainability

Framework in Your Community• Best Practices in Records Management• Creating City Places & Spaces of Interest• Succession Planning for Cities• Resource Development for Infrastructure

Projects• 2017 Legislative Update• Advancing Your Career Through the Kansas

Public Management Program• Cultivating Entrepreneurship in Your City• Community Collaboration & Civic Boards• The Benefits of PRIDE• 2020 Census: Count Everyone Once, in the

Right Place

Municipal Training Institute

Three Municipal Training Institute courses will be offered as separate pre-conference workshops on Saturday. Each course is $100, refreshments and course materials included. A more detailed description of each of the courses is posted online with the conference information.

Municipal Finance - (CORE)

Ethics & Civility - (CORE)

Nuisance Abatement - (ELECTIVE)

“Ask an Expert” Roundtables: At this new roundtable session Sunday morning, League staff and Municipal Business Alliance representatives will be seated at numbered tables, with a sign noting 2-3 topics which they are considered “experts.” There is no time limit per table, so attendees may sit down at one table for the full 45 minutes, or take the opportunity to visit several experts. This is set up to be an open, fluid discussion and an opportunity for the attendees to ask their burning questions.

“Rapid Fire” Workshops: This session Monday morning is a new twist on the old roundtable format where attendees loved the ability to get a lot of information in a short period of time, but often didn’t care for the noise factor. We’ve taken the same time/rotation concept, but rather than have the session take place in one large room, each session will be in individual breakout rooms.

#lkmcon17

New Conference Features

Workshop Sessions

The following are scheduled for concurrent workshops. Sunday, September 17 • 2:30 - 3:30

Monday, September 18 • 9:35-10:35, 10:45-11:55 & 1:30-2:30

Whether it’s during meals and social events, workshops, walking through trade show hall, or simply in the hallway between sessions, you will want to take the time to tap the creative minds of your fellow local government officials, vendors and League staff. The League’s Annual Conference provides a number of valuable networking opportunities. Below are just a few highlights of the conference:

Exhibit Hall: Various TimesConnect with 100 vendors who are showcasing their latest products and services for cities. Enjoy refreshments, networking with vendors, and prizes Sunday afternoon and Monday morning with breakfast.

League/Host City Social Event: Sunday eveningThe League is welcoming Dueling Pianos again this year for our evening entertainment. The musicians will be taking requests throughout the evening, a dance floor will be setup and everyone will be entertained from beginning to end!

Affiliate Organization Meetings: Time on Monday morning has been set aside for various League Affiliate Organizations to meet. Check the final conference program to see if your group will be meeting and take this opportunity to connect with your peers who hold similar positions in local government.

Special Networking Opportunities

General InformationWhat Do Fees Include?Full Conference Registration: fee includes all educational sessions (excluding the pre-conference MTI workshops), social events, meals, and breaks. No one will be admitted to any of the events without a badge.

Single Day Registration: fee includes only those functions for the day registered, including educational sessions, social events, meals, and breaks.

Spouse/Guest Registration: fee includes admission to all conference social events. City officials, vendors, and/or sponsors will not be permitted to register as a spouse/guest under any circumstance.

CancellationsRegistrations may be cancelled until 5:00 p.m. on Friday, September 1 without penalty. After this deadline, cancellations will no longer be accepted and you will be responsible for payment in full. Cancellations must be in writing and sent to Anna DeBusk at [email protected]. Phone cancellations will not be accepted.

All registrations are non-transferable after the deadline and badges may not be transferred from one individual to another on site.

Visit the website for additional information. lkm.org/page/annualconference

PRICING: 2017 Annual ConferenceConference registration fees include admission to all sessions, networking, and meal events. Pre-conference workshops and lodging are not included in these fees. Additional details of registration rates are online.

Register at lkm.org/event/2017annualconference

$225

$75

$400

City OfficialNon-member City Official Rate $275(Earlybird rate ends Sept. 1, then increases to $260, $310 respectively)

Guest/Spouse(Earlybird rate ends Sept. 1, then increases to $110)

Company Representative(For company representatives who are not participating as vendor or sponsor. Earlybird rate ends Sept. 1, then increases to $435)

Full Conference Rates

$140

$300

Single Day/City Official(Earlybird rate ends Sept. 1, then increases to $175)

Single Day/Company Rep(Earlybird rate ends Sept. 1, then increases to $335)

Single Day Conference Rates

$100 MTI RegistrationNon-member MTI Registration $125

Pre-Conference Workshop

*City Attorneys may also register for the full conference, including the CLE for the $225 city official rate.

$110City Attorney CLE

City AttorneyNon-member City Attorney Rate $145(Friday Only; Earlybird rate ends Sept. 1, then increases to $145, $180 respectively)

*

As a new city administrator, attending the League Conference is one of the best decisions I have made. What I value most about the conference is having the opportunity to interact with colleagues and elected officials about projects and learning from their past experiences. The opportunity to have this dialogue has helped to identify areas I can serve my constituents better.-Lou Leone, City Administrator, Kiowa

What Are Others Saying?

I knew nothing about city government when I was elected. Attending conferences and taking core courses and electives has given me the knowledge to become a good council member for our city. I value the time to get acquainted with other council members from other towns to talk about what they are dealing with and how they have handled different situations. Attending a conference should be a priority in order to do your job successfully.-JoAnne Allen, Councilmember, Overbrook

mailto:adebusk%40lkm.org?subject=

http://lkm.org/page/annualconference

http://lkm.org/event/2017annualconference



Department/Division City Attorney

Staff Contact Tamara Niles

Title: Consider first reading of an Ordinance amending Ordinance No. 91-12-3554 regarding Municipal Court. (Roll Call Vote) Description: On December 17, 1991, the Governing Body adopted Ordinance No. 91-12-3554 requiring the Municipal Court Judge to hold court at least four times per month. When the Municipal Court Judge is absent, the City is required to hire a pro tem judge for Court, to ensure court is held at least four times per month. As a cost-saving measure, City staff recommends the Governing Body amend its ordinance so that the City is not required to hire a pro tem judge in the Municipal Court Judge’s absence. Commission Options: 1. Approve the Ordinance on first reading. 2. Table the Ordinance for further consideration. 3. Disapprove the Ordinance. Fiscal Impact: Amount: Fund: Department: Expense Code:


City Manager

(First Published in the CowleyCourier Traveler, _______________ 2017)

ORDINANCE NO. 2017-08-_______ AN ORDINANCE AMENDING ORDINANCE NO. 91-12-3554 REGARDING MUNICIPAL COURT. WHEREAS, on the 17th day of December, 1991, the Governing Body adopted Ordinance No. 91-12-3554 requiring the Municipal Court Judge to hold court at least four times per month; and WHEREAS, when the Municipal Court Judge is absent, the City is required to hire a pro tem judge for Court, to ensure court is held at least four times per month; and WHEREAS, as a cost-saving measure, City staff recommends the Governing Body amend its ordinance so that the City is not required to hire a pro tem judge in the Municipal Court Judge’s absence. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY, KANSAS: Section 1. AMENDMENT. The Governing Body hereby amends Ordinance No. 91-12-3554 to read as follows (new provisions in italics; deleted provisions struck through): 2.36.020 Hours. The Governing Body may provide at the expense of the City a suitable room or office for the Municipal Court Judge and the Judge he shall hold his Municipal Ccourt in such room, under the terms of the Municipal Court Judge’s contract or employment. The City Manager may cancel Municipal Court dates for holidays, in the Municipal Court Judge’s absence, or when otherwise deemed necessary by the City Manager. at least four times per month, on a day and time as he shall deem appropriate. Section 2. Effective Date

This Ordinance shall take effect and be in full force from and after its adoption by the governing body of the City of Arkansas City and either (a) publication once in the official newspaper of the City, or (b) publication of a summary of this Ordinance certified as legally accurate and sufficient by the City Attorney. PASSED AND ORDAINED by the Governing Body of the City of Arkansas City this _____ day of ______________________, 2017. _________________________________ Duane L. Oestmann, Mayor ATTEST: _________________________________ Lesley Shook, City Clerk DRAFTED AND APPROVED AS TO FORM. _________________________________ Tamara Niles, City Attorney

CERTIFICATE I, hereby certify that the above and foregoing is a true and correct copy of the Ordinance No. _____________ of the City of Arkansas City, Kansas adopted by the governing body on _____________ as the same appears of record in my office. DATED: _________________ Lesley Shook, City Clerk

Item for City Commission Action Section IX Item 1



Staff Contacts Lesley Shook / Andrew Lawson

Title: City Advisory Board Reports Description: The following approved board minutes are included in this packet:

June 8 — Convention and Visitors Bureau Board of Directors

June 22 — Beautification and Tree Advisory Board

July 11 — Equal Opportunity and Accessibility Advisory Board Commission Options: 1. No action needed. Fiscal Impact:

Amount: N/A Fund: Department: Expense Code:


City Manager

Arkansas City Convention and Tourism Board

6/08/2017

The Arkansas City Convention and Tourism Board met in regular session on Thursday June 8th,

2017 at 12:00 pm at the Chaplin Nature Center. Those present were Arty Hicks, Charles Tweedy,

Carla Pike, Shawn Silliman, Sarah Williams, Liz Shepard, Dena Ward, Andrew Lawson, Pam

Crain - CVB Director and Kammy Downs – COC Director. Absent: None.

Arty Hicks called the meeting to order.

Minutes of the May 11th

meeting

Minutes of the previous meeting were reviewed. Liz Shepard moved to accept the minutes as

presented. It was seconded by Charles Tweedy. A unanimous voice vote declared the minutes

accepted.

Treasurer’s Report

Pam Crain reported normal operating expenses for the month of May. Expenses included a check

to the Cherokee Strip ($505.00) for the Archeology Program and Cemetery Walking Tour. A

check ($250.00) was issued to The Wings and Wheels Fly-In event. The CVB received a check

in the amount of $16,177.79 from the City of Arkansas. Current checking account balance

ending 5/31/17 was $21,315.88. Arty Hicks moved to accept the treasurer’s report as presented.

Shawn Silliman seconded and a unanimous voice vote declared the motion approved.

Old Business

Fly in Update

Charles Tweedy reported everything set for the event. The B-29 will not be attending, but a B-17

might be able to come. Currently there are 150 vendors and several helicopters that will be at the

event. Pam Crain reported that a Cowley County Tent will be set up to pass out water, welcome

visitors, and pass out information on the county.

Boy Scouts/Girl Scouts Etzanoa Dig

Arty Hicks reported 87 boys and 37 girls attended the event. Pam Crain reported that each group

was given a welcome gift basket with supplies to make s’mores.

Creekstone Chef Tours

Pam Crain reported that chefs from around the country and world come to Cowley County to

learn about how to prepare Creekstone’s signature black angus beef.

Parking Lot Maintenance agreement

Pam Crain reported that the CVB and COC entered into a 1-year agreement to maintain the back

parking lot. Currently, the lot needs to be cleaned and weeded. Pam requested volunteers to help

with the project.

New Business

Last Run Car Show request

Pam Crain reported, she had spoken with a Tumbleweed representative about how the CVB has

funded the event in the past. A thousand dollars comes from a private donation and $400 to $500

comes from the CVB budget. The Tumbleweeds were interested in additional funding. Carla

Pike met with the Tumbleweeds to see if they wanted to drop some of the services that the CVB

provides. Carla Pike reported they saw value in the live band, dance, shuttle service, but the

expenses for a celebrity guest not as much. Carla reported what they really would like is $500.00

to buy prizes/gifts for car entry participants. Carla also explained that the Tumbleweeds are a

charitable organization and the money earned from the event goes back to the community to

support scholarships, Angels in the Attic, and other entities.

Pam Crain reported that the new director of the Burford Theater approached her about

having the dance and band at the theater instead of Wilson’s Park. The Burford would provide

the space and band – entry fee would be $25.00 per couple. Discussion followed on the change

of venue and that the band/dance had been free to the public in the past. Pam Crain agreed to go

back to the Burford Director to see about getting a lower price for car show participants. It was

also discussed that the 1st 100 people that entered their vehicle into the car show would receive a

free ticket.

Once details with the Burford are worked out, then further discussion and input from the

Tumbleweeds will be conducted by Carla Pike and Pam Crain.

Amtrak Train

The Train will pass through Ark City around 10:15 on June 9th

. Andrew Lawson encouraged

board members to attend as crowd control may be needed.

Community Fireworks Display

Pam Crain reported that sponsors for this year’s fireworks have been secured. Extra funds will be

used for the 2018 fireworks show.

On Site Community Education

Pam Crain reported that she has been visiting front line businesses to educate employees about

events and things-to-do in Ark City.

Movie Sponsor July 21st

The CVB will sponsor movie night on the 21st. Board members are invited out to help.

City Band Sponsor, June 29th

The CVB and COC will sponsor - along with the Art Crawl. Volunteers will be needed to help

serve hotdogs.

Bus Tours -November 2017

Pam Crain reported that 3 bus tours have been arranged in November. Tours will visit the

County Bridges and have lunch at Graves.

Budget for 2018

Tabled untill the July 13 meeting.

Liz Shepard made a motion to adjourn, seconded by Arty Hicks.

The next regular meeting is scheduled for 12:00 noon on July 13, 2017 at the Chamber Building.

Arkansas City Beautification and Tree Advisory Board

6/22/2017 Minutes

A regular meeting was held Thursday, June 22, 2017, in the City Manager’s Office at City Hall. Meeting called to order at 12:05 p.m.

Roll Call: Board Members Staff Members

Bob Foster Katie Coble

Richard Humphrey Nick Hernandez

Peggy Soule Andrew Lawson

Candace Stephens Tamara Niles

Jill Wineinger Tony Tapia

1. Approve May 25 Meeting Minutes:

Candace moved to approve the minutes of the May 25 regular meeting. Peggy seconded the motion, which was approved 3-0.

2. Budget Discussion for 2018:

Andrew presented the proposed budget, which includes $3,000 for two cleanup events; $1,000 for beautification and

neighborhood cleanup, advertising, and supplies; $1,000 for trees and miscellaneous expenses; $800 for Arbor Day; $600 for

food for Board meetings and other meeting expenses; $300 for one movie sponsorship; and $150 for sign maintenance.

The total request comes to $6,850, which is fairly close to the $7,000 the Board discussed last month. Andrew said Nick did

not object to this proposal, but it hasn’t gone before the City Commission. Andrew asked if there are any changes needed.

No one suggested any changes to the proposed budget. Candace asked about 2017 expenses to date, which Andrew recapped.

3. Fall Cleanup Day (October 14, 2017?):

Andrew said Oct. 14 is pretty well locked in for the City as Fall Cleanup Day. That date is not a conflict for Arkalalah, either.

He referred to the map of 15 cleanup zones that Richard had requested. The Board quickly decided that Zones 7, 13 and 14

are not areas of beautification concern right now, leaving 12 zones to split between the two cleanup days (six for each day).

Andrew suggested concentrating on the main corridors (Madison Avenue, Summit Street, U.S. 77 bypass) since they will be

the most viewed during Arkalalah week. That makes Zones 1, 2, 3, 4, 5 and 9 the main priorities for the Board to focus on.

Andrew volunteered to take responsibility for Zone 1, which is downtown, and Candace volunteered to tackle Zone 9.

Peggy asked if there is a specific area most in need of attention. Andrew said all of them need help. She mentioned a periodic

trash cleanup effort that she is involved with and Andrew said he could check with Brian Williams to see where the cases are.

4. Lawnmower Checkout / Sacred Heart Cleanup:

Andrew said the Catholic teen volunteers who are in town for a “faith in action” effort that is being coordinated through

Sacred Heart Catholic Church are doing amazing work, including mowing, picking up trash, painting and many other things.

They have made major improvements on about a dozen properties, which has made a huge dent in Brian Williams’ case load.

He also mentioned the lawnmower checkout program that Sue Lancaster will take advantage of to mow a lawn on Eighth

Street. The release and waiver of liability form for this program was included in the agenda packet for the Board to look over.

Jill suggested a budget of around $7,000, with $1,000 going to each cleanup day event, $800 to Arbor Day, $300 to a movie

sponsorship, $600 for food, $150 for sign maintenance and $1,000 to $2,000 in miscellaneous expenses such as trees.

Andrew said he would type it up and submit it to Nick for consideration to go before the City Commission as a starting point.

5. Lion Statue Dedication Report:

The lion statue dedication ceremony was held June 17 in Paris Park. Andrew said Eddie Morrison was a very humble man.

6. Master Plan Committees Update:

Andrew said the Playground Committee met recently. Both Candace and Jill were present to represent the Board. He said the

budget is almost too big for the area allowed on the master plan, so the City will issue a competitive Request For Proposals.

A big decision point for the committee will be what to do about the last two tennis courts, which have been decommissioned.

One option is to convert them to more of a multi-play surface that could include basketball courts. But the committee also

could decide to remove them and expand the playground into that area, possibly to include an adult exercise equipment area.

Andrew said that area would be a selling point for a lot of grants. In general, the master plan hits all of those emphasis areas,

including healthy eating (Farm and Art Market), active living (walking trails and playground) and potentially a smoking ban.

Whether to ban tobacco in Wilson Park would be a City Commission decision and possibly an election issue, Andrew stated.

He said the Fundraising Committee was not able to get together this month, but it hopefully will meet in early to mid-July.

Andrew did report that Braum’s will donate $6,000 toward the project for trash cans, which will be matched by V.J. Wilkins.

City grant writers also are working with BNSF officials on a $100,000 grant for the train and other railroad-themed materials.

Discussions also continue with KanPak, local banks and other corporate leads. Announcements will be made at the dedication.

Candace mentioned a Kansas City-based organization that assists with designing inclusivity into community playgrounds.

Andrew provided an update on the train restoration and said everything still is on track for a kickoff event during Arkalalah.

Other grant applications include $30,000 from TransCanada (Keystone XL pipeline), $5,000 from Cox Communications for

free Wi-Fi in the park, and $1,000 from Blue Cross Blue Shield of Kansas for Farm and Art Market signage.

7. Nelson Sensation Award for July:

Andrew said he hopes to have the sign replaced soon, so he will hold off placing it in Bob’s yard until the new sign is here.

8. Yard of the Season / Good Neighbor Awards:

The following yards were nominated for Yard of the Season recognition in July: 1301 S. Third St. (Manuel and Elida

Magana), 1512 South G St. (Robert Scott) and 303 South C St. (Slade and Abigail Griffiths).

Candace made a motion to award these three houses in July, which Bob seconded. It was approved 3-0 on a voice vote.

9. Other Miscellaneous Items:

There were no other items discussed.

Candace made a motion to adjourn the meeting. Bob seconded it. A voice vote was 3-0. The meeting was adjourned at 12:51 p.m.

Arkansas City Equal Opportunity and Accessibility Advisory Board

7/11/2017 Minutes

A regular meeting was held Tuesday, July 11, 2017, at City Hall, 118 W. Central Ave. The meeting was called to order at 4:27 p.m.

Roll Call: Board Members Staff Members

Bob Baker Richard Brown

Ethan Bartlett Nick Hernandez

JoAnn Bierle Andrew Lawson

James Fry Marla McFarland

Tammy Lanman-Henderson (by telephone) Tamara Niles

1. Approve June 13 Meeting Minutes:

Bob moved to approve the minutes of the June 13 regular meeting. Ethan seconded the motion, which was approved 3-0.

2. Biannual EEO-4 Report:

Marla explained the purpose of the biannual EEO-4 equal opportunity report, which is part of Title VII of the Civil Rights

Act of 1964. This report to the Equal Opportunity Commission is due online in September of each odd-numbered year.

She showed how the 2015 report broke down City pay ranges by ethnicity, gender and race. It basically provides public

employer income data to the federal government. The next report will be due to the government sometime this September.

Andrew said he wanted the Board to understand the report and Marla’s role in preparing it after Charles Jennings raised some

questions on Facebook. This discussion, which will be noted in the minutes, also serves as a report to the City Commission.

The City is not required to have an affirmative action hiring plan and does not have any hiring strategies based on these data.

3. Review and Approve Strategic Goals and Actions:

Andrew gave an overview of the two sets of community survey results included in the packet. The first is Appendix A of the

2013 community survey, which asked several diversity-related “heat map” questions, followed by Appendix B’s comments.

He said he also can provide comments from the 2017 Capital Improvement Plan survey if the Board would like to see those.

Andrew asked if anyone had looked over the first few accessibility-related strategic goals and developed suggestions. No one

has had time to do that yet. Andrew informed Richard that much of this discussion was tabled due to his absence last month.

4. Duty: Support Legislation to Reduce or Eliminate Discrimination

Richard liked the idea of an official form letter that could have been used to officially address the Osage Apartments elevator

issue. He said he demanded a letter from the owner of the actions to be taken and had it posted publicly for residents to view.

Richard also said the Osage Apartments owner put up some of the residents in a hotel temporarily and hired people to help

other residents access their apartments. That work has been completed and there were no major issues related to accessibility.

5. Duty: Advise and Make Accessibility Recommendations

Andrew said he thinks this language is fine for now. Tammy and the other Board members agreed, with no further discussion.

6. Duty: Evaluate Projects and Activities / Advise City Staff

Richard said there really isn’t any role for the Board in evaluating private projects, because those plans are not publicly

available until a permit is pulled and he has that oversight, and he suggested amending that language in Municipal Code.

Andrew said public projects are a different matter entirely and in those cases, the Board’s input and advice would be welcome.

Richard said he would be glad to make regular reports to the Board concerning accessibility improvements on private projects.

This even could include reports on new ADA sidewalk being poured, which Andrew said would be part of sidewalk analysis.

Andrew suggested combining the language of Goals 9 and 11 (current numbering), as well as Goals 10 and 12, of Sec. 2-136.

This would have the added advantage of reducing the total goals from 15 to 12, which will allow for month-by-month review.

7. Other Miscellaneous Items:

Andrew said he has gathered information from Yazmin Wood and some others on the old Cowley College welcome day that

the Arkansas City Area Chamber of Commerce used to host. Chamber Director Kammy Downs is out of town on vacation.

Since time is running short, Andrew has plans to enlist CVB Director Pam Crain to assist with planning. He also has talked to

Chamber President Toni Greene and will talk to Kristi Shaw at Cowley College, who used to head the student life aspect of it.

Richard said he has encouraged Pablo Fuentes and other local builders to act as go-betweens with local Latino communities.

Andrew said he is excited about the potential for a new RESIST smoking cessation chapter, which is a goal of RISE Cowley

that would encourage youth activism on an issue important to them. He thinks this is a great model for this Board’s goals.

The local school districts are tentatively planning to form some focus groups of schoolchildren, which eventually could be

expanded into a sort of Mayor’s youth commission or council. Andrew said we need kids to tell us what will keep them here.

He talked about how community planning efforts with Cowley College and USD 470 seem to be on the rise, as evidenced by

the formation of the Traffic Safety Committee. Nick said seventh- and eighth-graders tend to be the most engaged and active.

Richard said there have been several demolitions lately. He and Mike Bellis recently had a class dealing with lead-based paint.

Tammy asked how the Wilson Park train restoration is coming. Nick gave an overview of progress to date. The tender is next

up for metal fabrication. Then there will be some additional sandblasting, followed by all of the painting and woodworking.

Andrew previewed the possibility of significant grant funding soon for a Complete Streets Plan and Safe Routes to Schools.

There also were wide-ranging discussions about improving the state of housing in Ark City and repairing potholes in streets.

Bob made a motion to adjourn the meeting and Ethan seconded it. A voice vote was 3-0 and the meeting was adjourned at 5:11 p.m.

Fund

1/1/2017

Beginning Cash

Balance Receipts Disbursements

07/31/2017

Ending Cash

Balance Budget Encumbrances

Budget Variance

Favorable

(Unfavorable)

%

Remaining

(42%)

01 - GENERAL FUND 643,063$ 5,975,907$ 5,111,713$ 1,507,257$ 9,505,246$ 39,023$ 4,354,510$ 46%

15 - STORMWATER FUND 423,303$ 164,381$ 202,739$ 384,945$ 326,294$ 41,653$ 81,902$ 25%

16 - WATER FUND 2,137,111$ 14,312,540$ 12,571,707$ 3,877,944$ 15,616,661$ 162,952$ 2,882,002$ 18%

18 - SEWER FUND 3,097,071$ 1,211,566$ 560,220$ 3,748,417$ 2,275,855$ 8,129$ 1,707,506$ 75%

19 - SANITATION FUND 927,663$ 920,342$ 624,269$ 1,223,736$ 1,783,990$ 347,205$ 812,516$ 46%

20 - SPECIAL RECREATION FUND 28,478$ 6,750$ 2,900$ 32,328$ 14,130$ -$ 11,230$ 79%

21 - SPECIAL STREET FUND 783,225$ 268,183$ 455,171$ 596,237$ 1,170,605$ -$ 715,434$ 61%

23 - TOURISM/CONVENTION FUND 43,864$ 74,149$ 88,428$ 29,585$ 143,500$ -$ 55,072$ 38%

26 - SPECIAL ALCOHOL FUND 61,172$ 12,550$ 4,594$ 69,128$ 20,000$ -$ 15,406$ 77%

27 - PUBLIC LIBRARY FUND -$ 313,452$ 313,452$ -$ 365,000$ -$ 51,548$ 14%

29 -SPECIAL LAW ENF TRUST FUND 9,208$ 1,551$ 147$ 10,612$

42 - HOSPITAL IMPROVEMENT FUND 459,939$ 1,406,173$ 650,000$ 1,216,112$ 2,734,685$ -$ 2,084,685$ 76%

43 - BOND & INTEREST FUND 94,807$ 923,488$ 62,986$ 955,309$ 1,731,100$ -$ 1,668,114$ 96%

51 - DRUG TASK FORCE FUND 22,093$ 15,232$ 3,394$ 33,931$

53 - MUNICIPAL COURT FUND 9,893$ -$ 246$ 9,648$

54 - EQUIPMENT RESERVE FUND 225,648$ -$ 24,702$ 200,946$

57 - CID SALES TAX FUND -$ 23,621$ 23,621$ -$ 40,000$ 16,379$ 41%

58 - STREET IMPROVEMENT FUND 322,006$ 9,234$ 13,496$ 317,745$ 657,861$ 29,195$ 644,365$ 98%

68 - CAPITAL IMPROVEMENT FUND 462,306$ 11,394,072$ 11,405,070$ 451,309$

TOTALS 9,750,851$ 37,033,190$ 32,118,854$ 14,665,187$ 36,384,927$

INDEBTEDNESS:

GO SERIES 2008A BONDS 605,000$

GO SERIES 2009A BONDS 685,000$

GO SERIES 2013A BONDS 4,215,000$

KDHE WATER LOAN 624,752$

2013 PUMPER FIRE TRUCK LEASE 338,679$

TOTAL 6,468,430$

Note: Information is Unaudited

Not a budgeted fund

Not a budgeted fund

Not a budgeted fund

Not a budgeted fund

Not a budgeted fund

CITY OF ARKANSAS CITY, KANSAS

FINANCIAL SUMMARY

Year-To-Date Ending July 31, 2017

Cash Summary Budget Summary

City of Arkansas City Board of City Commissioners · Ordinance No. 2017-08-4434 City Clerk Shook...

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