CITY COUNCIL AGENDA REGULAR MEETING CITY OF HALF …€¦ · BUSINESS OF THE COUNCIL OF THE CITY OF...

CITY COUNCIL AGENDAREGULAR MEETING

CITY OF HALF MOON BAY

TUESDAY, APRIL 19, 2016

Adcock Community/Senior Center Rick Kowalczyk, Mayor535 Kelly Avenue Deborah Ruddock, Vice MayorHalf Moon Bay, California 94019 Marina Fraser, Councilmember

John Muller, CouncilmemberDeborah Penrose, Councilmember

7:00 PM

This agenda contains a brief description of each item to be considered. Those wishing to address the CityCouncil on any matter not listed on the Agenda, but within the jurisdiction of the City Council to resolve, may comeforward to the podium during the Public Forum portion of the Agenda and will have a maximum of three minutes todiscuss their item. Those wishing to speak on a Public Hearing matter will be called forward at the appropriate timeduring the Public Hearing consideration.

Please Note: Please Provide a Copy of Prepared Presentations to the City Clerk

Copies of written documentation relating to each item of business on the Agenda are on file in the Office ofthe City Clerk at City Hall and the Half Moon Bay Library where they are available for public inspection. If requested,the agenda shall be available in appropriate alternative formats to persons with a disability, as required by Section 202of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132.) Information may be obtained by calling650-726-8271.

In compliance with the Americans with Disabilities Act, special assistance for participation in this meeting canbe obtained by contacting the City Clerk’s Office at 650-726-8271. A 48-hour notification will enable the City to makereasonable accommodations to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II).

http://hmbcity.com/

MEETING WILL CONCLUDE BY 11:00 PM UNLESS OTHERWISE EXTENDED BY COUNCIL VOTE

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http://hmbcity.com/

REGULAR MEETING

CONVENE REGULAR MEETING

ROLL CALL / PLEDGE OF ALLEGIANCE

PROCLAMATIONS AND PRESENTATIONS

MAYOR'S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE

REPORT OUT FROM RECENT CLOSED SESSION MEETINGS

CITY COUNCIL REPORTS

CITY MANAGER UPDATES TO COUNCIL

PUBLIC FORUM

1. CONSENT CALENDAR

1.A. WARRANTS FOR THE MONTH OF MARCH 2016STAFF REPORT

ATTACHMENT 1

1.B. LAW ENFORCEMENT SERVICES AGREEMENT AMENDMENTSTAFF REPORT

RESOLUTION

ATTACHMENT 2

1.C. APPROVAL OF MINUTESDECEMBER 15, 2015

JANUARY 19, 2016

FEBRUARY 2, 20162

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/9366/Warrants_Mar_16.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/8661/Warrants_Mar_16.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/9199/2016_Law_Enforcement_Amendment_Seven_STAFF_REPORT.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/9160/2016_Law_Enforcement_Amendment_Seven_Resolution_Final.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/9162/2016_Law_Enforcement_Amendment_Seven.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/9300/12152015_minutes.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/9301/01192016.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/9299/02022016_minutes.pdf

2. ORDINANCES AND PUBLIC HEARINGS

3. RESOLUTIONS AND STAFF REPORTS

3.A. BUDGET STUDY SESSION INTRODUCTIONBUDGET STUDY SESSION MEMORANDUM

3.B. FISCAL YEAR 2016-2017 BUDGET STUDY SESSIONSTAFF REPORT

3.C. FIVE-YEAR CAPITAL IMPROVEMENT PROGRAMSTAFF REPORT

ATTACHMENT 1

3.D. APPROVAL OF BUDGET FOR PRELIMINARY DESIGN OF SEWER AUTHORITYMID-COASTSIDE’S RECYCLED WATER FACILITY STAFF REPORT

RESOLUTION

FOR FUTURE DISCUSSION / POSSIBLE AGENDA ITEMS

ADJOURNMENT

3

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/9414/Council_Budget_Study_session_Memo_4-19-16.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/9356/Staff_Report_-_Budget_Study_Session_Final.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/9342/April_19_CIP_Staff_Report_Final.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/9343/April_19th_Recommended_CIP_Master_List_v1.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/9310/Staff_Report_SAM_Recycled_Water_4-5-16_AK.vwh.3.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/9309/Resolution_Recycled_Water.pdf

BUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY

AGENDA REPORT

For meeting of: April 19, 2016 TO: Honorable Mayor and City Council VIA: Magda Gonzalez, City Manager FROM: Yulia Carter, Finance Director TITLE: WARRANTS FOR THE MONTH OF MARCH 2016 ______________________________________________________________________________ Attached are the warrants for the month of March 2016. The grand total for all warrants for the month was $1,589,273.54. ATTACHMENT:

1. Check Disbursement List by Check Date

4

City of Half Moon Bay Apr 01, 2016 02:45pm Page Check Disbursement List by Check Date Range 03/01/16 to 03/31/16 ---- --- ---------- ----- ----------------------------- -------- ---------- -- ---------------- ---------- ------ --- ----------- ----- ----------Check Vendor

Number Number Payee Check Date

Check Amount Description

------- --- ------------- --- -------- ----------------------- -- ------------- -------------------- ----- -- -------------------- -------------039915 286 039916 3388 039917 3332 039918 3793 039919 18 039919 18 039920 2022 039921 2022 039922 3789 039923 155 039924 3526 039925 3626 039926 3807 039927 3808 039928 38 039929 51 039930 977 039931 2666 039932 197 039932 197 039932 197 039932 197 039933 957 039934 3082 039935 3082 039936 3082 039937 3606 039938 3842 039939 3643 039940 2797 039941 3760 039942 3189 039943 3417 039944 3835 039945 3528 039945 3528 039949 3827 039950 2948 039951 73 039951 73 039952 82 039953 2444 039954 3429 039955 3841 039956 2699 039957 2699 039958 3727 039959 3733 039960 1206 039961 3840

SAN MATEO COUNTY CLERK/ASSESSOR AKEL ENGINEERING GROUP, INC. AMERICAN DEBRIS BOX SERVICE INC. DBA AME AMS SYSTEMS, INC ANDREINI BROTHERS, INC. ANDREINI BROTHERS, INC. AT&T/CA LNET2 AT&T/CALNET2 ATKINSON-NOLAND & ASSOCIATES, INC SAN MATEO COUNTY TIMES SUBSCRIBER BILLIN BIGGS CARDOSA ASSOCIATES, INC BKF ENGINEERS BOLT STAFFING SERVICE , INC. BURKE, WILLIAMS & SORENSEN, LLP CALLANDER ASSOCIATES LANDSCAPE ARCHITECT COASTSIDE COUNTY WATER DISTRICT CITY OF FOSTER CITY TREASURER COAST RANGE BIOLOGICAL, LLC TOM MAHONY COASTSIDE PRINTERS COASTSIDE PRINTERS COASTSIDE PRINTERS COASTSIDE PRINTERS COASTSIDE.NET, INC COMCAST COMCAST COMCAST COMMON GOAL CONSULTING GROUP, INC CONSTANT CONTACT INC CORODATA RECORDS MANAGEMENT, INC DAILY JOURNAL SAN MATEO DAILY JOURNAL DIONNE EARLY OKS ASSOCIATES JEAN A BONANDER FINESSE THE FUTURE GRANICUS INC HASSETT HARDWARE HASSETT HARDWARE HDL COREN & CONE HIP HOUSING HALF MOON BAY ALARM HALF MOON BAY ALARM HALF MOON BAY REVIEW HOME DEPOT CREDIT SERV ICES HUE & CRY SECURITY SYSTEMS, INC. DENNIS JAW KONICA MINOLTA BUSINESS SOLUTIONS KONICA MINOLTA BUSINESS SO LUTI ONS KOPITOV ENVIRONMENTAL LLC ANNA KOPITOV MANAGEMENT PARTNERS MARK THOMAS & CO. INC. MCWHERTER ELECTRIC CHRIS L. MCWHERTER

CCS.AP Accounts Payable Release B.3.1 R*APFINVC*FDL

03/09/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11 / 16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/ 11/16 03/11 / 16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11 / 16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11 /16 03/11/16

50.00 8,205.00 1,134 .15 3,105 .89 4,950.00 1,980.00 3,461.04

169.83 4,016.55

396.76 1 ,069. 50

920.00 2,386.00 4,688.57

229.68 2,100. 71 3,768.00

570.00 513 .56 65.70 39.42

399 .68 66.90 47.72

216.02 211 .02 949.00 378.00 187.05 369 .00 41.84

480.00 2,800.00 7,631.91 1 '961 . 50 1,980.41 2,000.00 1 ,000 .00

112.50 123.00

1,567.50 215.17 195.90

1,486.10 2,662 .94

618.24 1,052.04 5,900.00 3,061.50

34.70

3/7/16 NOTICE OF EXEMPTION 1/16 SEWER COLLECT ION SYSTEM 2/15 -3/13/16 PORTABLE SVCS 2/16 CITY NEWSLETTER 12/15 MAINT SVCS 2/16 SEWER MAIN EROSION PHASE 1/13-2/ 12/ 16 TEL SVCS 1/13-2/ 12/16 TEL SVCS 12/15 MAIN ST BRIDGE INSPECTION 1/21/16 PUBLI NOTICE 1/16 SEYMOUR BRIDGE REPLACEMENT PROJECT 1/16 MAP CHECKING & REVIEW 2/8-2/14/16 PROF SVCS 12/15 & 1/16 LABOR AND EMPLOYMENT SVCS 1/16 PROF SVCS KEHOE DITCH 2/16 WATER USAGE 1/16 BAERS ANNUAL MEMBERSHIP 12/15 BIOLOGICAL SVCS 10/15 KEYCHAINS 1/16 NO PARKING SIGNS 10/15 SIGNS 10/15 TIME CAPSULE PLATE 3/16 DOMAIN HOSTING SVCS 3/16 CABLE SVCS 3/16 INTERNET SVCS 3/16 INTERNET SVCS 2/16 MAIN ST BRIDGE 2/16 EMAIL BLAST SVCS WKLY ENEWS 1/16 MONTHLY RECORD STORAGE 11/15 PUBLIC NOTICE 2/16 EMP REIMBURSEMENT 1/16 TRAFFIC ENGINEERING ANALYSIS 2/16 FY15 -16 CM EVAL & PERF PLAN 12/15-3/16 WEB STREAMING AND AGENDA MGMT 12/15 MAINT SUPPLIES 1/16 MAINT SUPPLIES 10/15 2015-2016 PROP TAX ANALYSIS 2/16 FY1516 HIP HOUSING PROG APR•16-JUN•16 FIRE MONITORING SVCS APP 1 16-JUN'16 FIRE MONITORING SVCS 12/15-2/16 PUBLIC NOTICES 11/15 MAINT SUPPLIES 2/16 & 3/16 FIRE ALARM MONITORING SVCS 2/29 -3/4/16 EMP REIMBURSEMENT 11/28-2/27/16 MONTHLY COPIER USAGE 3/ 16 MONTHLY COPIER LEASE 11/30-1/27/ 16 BIOLOGICAL SVCS 2/9/ 16 CITY COUNCIL RETREAT 1/16 & 2/16 HWY1 TRAFFIC REDUCT & SAFETY 3/16 BLDG PERMIT REFUND

By LOUELLA ENRIQUEZ (LOUELLAE) 5

City of Half Moon Bay Apr 01, 2016 02:45pm Page 2 Check Disbursement List by Check Date Range 03/01/16 to 03/31/16 ··-- ----- ------------------------------------ ------ ---- -------------------------------------- ----- ------------------------ ----------Check Vendor



--- -------- ----------- ---- ---------- ---------- ---------- ---- ----- --------------- ----- ---------------------------------- ----- -- ------039962 3069 039963 1538 039964 3711 039965 2449 039966 2725 039967 457 039968 3170 039969 3790 039970 3132 039971 3370 039972 251 039973 3839 039974 1526 039975 217 039976 3746 039977 1760 039977 1760 039978 1352 039979 789 039980 3786 039981 3834 039982 3129 039983 2998 039983 2998 039984 3837 039985 1925 039986 2941 039987 3776 039987 3776 039988 3578 039989 71

039990 3782 039990 3782 039991 89 039992 2564 039993 3826 039994 137 039995 216 039996 3701

039996 3701

039997 3798 039999 490 040000 2407 040001 2022 040002 266 040003 3285 040004 3837

MANAGED HEALTH NETWORK MUNISERVICES, LLC NBS GOVERNMENT FINANCE GROUP NOWDOCS INTERNATIONAL, INC. TIMOTHY D. O'HARA O'HARA ' S PEST CONTROL OFFICE DEPOT BUSINESS SERVICES DIVISION PUBLIC AGENCY RETIREMENT SERVICES PHASE DIANE SANGSTER PIXEL-GYM THE POLICE AND SHERIFFS PRESS PRESIDIO SYST EMS, INC. MARK CARLEVATO RELIABLE FIRE EXTINGUISHE SEVILLE TAPAS INC SAN MATEO CO. CONTROLLERS OFFICE SAN MATEO COUNTY INFORMATION SVCS. MALCOLM C SMITH STEPFORD STEPFORD SWRCB ACCOUNTING OFFICE ATTN: SW TERMINIX INTERNATIONAL TERMITE AND PEST TRINITY BUILDING SERVICES WATERWAYS CONSULTING INC WRA ENVIRONMENTAL CONSULTANTS LAW OFFICES OF ATCHISON, BARISONE, CONDO LAW OFFICES OF ATCHISON, BARISONE , CONDO BAYSIDE HEATING & AIR CONDITIONING INC CITY OF BURLINGAME CSG CONSULTANTS, INC . DAVID J POWERS & ASSOCIATES, INC DAVID J POWERS & ASSOCIATES, INC DYETT & BHATIA, URBAN & REGIONAL PLANNER GRANITE ROCK C0 . -#26497 ACCOUNTS RECE IVA

GRIFFIN STRUCTURES, INC. GRIFFIN STRUCTURES, INC. HMB COASTSIDE CHAMBER OF COMMERCE HALF MOON BAY GRADING & PAVING, INC. NOLL & TAM ARCHITECTS, INC PACIFIC GAS & ELECT RIC SAN MATEO COUNTY SHERIFF'S OFFICE ACCOUN V. W. HOUSEN & ASSOCIATES, INC.

V. W. HOUSEN & ASSOCIATES, INC.

VALl COOPER & ASSOCIATES, INC. ABAG POWER PURCHASING POOL C/0 UNION BAN ARAMARK AT&T /CALNET2 BAY AREA GEOTECHNICAL GROUP, INC BAGG EN BAY AREA BARRICADE SERVICE INC. BAYSI DE HEATING & AIR CONDITIONING INC

CCS.AP Accounts Payable Release 8 . 3. 1 R*APFINVC*FDL

D3/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11 / 16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/1 1/16 03/11/16 03/11/16 03/11/16 03/11/16 03/ 11/16 03/11/16

03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/11/16 03/1 1/1 6

03/11/16

03/11/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16

168.00 500.00 838.75 300 .00 95.00

635 . 60 300 . 00

1,060.00 49.98

2,484 . 00 1,169.33

953.75 1,447. 60

76.00 6,750. 00 1,290.00

150.00 6,869.00

213 .00 7,295.49 4,534 . 75 2,647.50

26,913.52 24,618 .93 10,670.35 15,662.70 44,136.48

2,433.78 17' 198.00 14,191.95 50,821.31

13,328.36 9,270.86

12,719.00 12,295.17 65,925 . 79 11 ,601 . 03

515,353.25 6,358.00

6,227 .32

80,176. 25 42.93

543.60 132.08 150.00 286 .65 801 .35

3/16 EMP ASSIST PROG JUL'14-SEPT 115 3RD QTR STARS RPT 2/16 CONSULTING SERVICES 1/16 FORM REVISION SIG FLASHDRIVE 2/5/16 PEST CONTROL SVCS 2/16 OFFICE SUPPLIES 12/1 5 TRUST ADMIN SVCS 2/16 NEWSLETTER WINTER EDI TION 2/16 EMP BUS CARD & COUNCI L BADGES 2/16 MAINT SVCS 2/16 MAINT SVCS 2/16 CATERING SVCS NET SESSION 1/16 CITATION PROCESSING SVCS 12/15 MICROWAVE TEL SVCS 2/16 PROF SVCS 4/16 COMPUTER SUPPORT SERVICES 1/16 ADDT'L IT HRS 7/1 -6/30/16 ANNUAL STORMWATER PERMIT FEE 3/16 TERMITE TREATMENT ANNUAL RENEWAL 3/16 JANITORIAL SVCS 12/15 PROF SVCS 12/15 & 1/16 ON-CALL BIOLOGICAL SVCS 1/16 LEGAL SVCS 2/16 LEGAL SVCS 2/16 MAINT SVCS DEC 115-FEB'16 SMC BIDS 7/1 5-12/15 PROF SVCS 12/15 SEYMOUR BRIDGE PROJECT 12/15 HMB LIBRARY CEQA ANALYSIS 1/16 GENERAL PLAN UPDATE 2/16 PILARCITOS CREEK PEDESTRIAN BRIDGE REPLACEMENT 1/16 PROJ AND CONST MGMT LIBRARY 2/1 6 PROJ AND CONST MGMT LIBRARY DEC 1 15-JAN 1 16 PARTIAL HMB BIDS 2/16 VENTURA & WASHINGTON ST 1/ 16 HALF MOON BAY LIBRARY PROJECT 2/16 ELEC SVCS OCT 1 15-DEC '15 SHERIFF'S SERVICES 12/ 15 MASTERPLAN AND MANAGEMENT PROFESSIONAL SVCS 1/16 MASTERPLAN AND MANAGEMENT PROFESSIONAL SVCS 1/16 INTERIM CITY ENGINEERING SVCS 2/16 GAS USAGE 2/ 16 MOP & MAT SVCS 2/16 TEL SVCS 2/16 2016 ON-CALL GEOTECHNICAL SVCS 3/16 MAINT SUPPLIES 3/16 MAINT SUPPLIES

By LOUEL LA ENRIQUEZ (LOUELLAE) 6

City of Half Moon Bay Check Disbursement List by Check Date Range 03/ 01 / 16 to 03/31/16

Apr 01, 2016 02:45pm Page 3

---- ---- --- --- ------------------ --- ----------- ---------------- ------- ----- --- -- -- -- ------- -- ------------------ -- ------- -------- -----Check Vendor



------------------------------- -------- -------- ----- ------ ---------- --- ------- ----- ----------- ----- -------- -- ------------ -----------040005 481 040005 481 040006 866 040007 1230 040008 668 040009 197 040009 197 040010 3082 040011 3643 040012 382 040013 3825 040014 3518 040015 3446 040016 70 040017 1423 040018 2603 040019 200 040020 3528 040022 76 040023 89 040024 2444 040025 3736 040026 94 040027 96 040028 3695 040029 3726 040030 740 040031 3641 040032 2725 040033 352 040034 129 040035 457 040036 1283 040037 3479 040038 3170 040039 3328 040040 137 040041 3218 040042 29 040043 252 040044 3101 040045 217 040046 1250 040047 2710 040048 2832 040049 1497 040050 3004 040051 3809 040052 16 040053 3807

BIG CREEK LUMBER BIG CREEK LUMBER BOYS & GIRLS CLUB OF THE COASTSIDE CA CHAMBER OF COMMERCE CALCHAMBER CA STATE CONTROLLER'S OFFICE DEPARTMENTA COASTSIDE PRINTERS COASTSIDE PRINTERS COMCAST CORODATA RECORDS MANAGEMENT, INC DAVID CRESSON CRESSON DEVELOPMENT EAGLE & GLOBE INC DUDE SOLUTIONS, INC FACILITYDUDE .COM FLY ERS ENERGY LLC DEPT #34516 -GRAINGER, INC. THE GRAPHIC WORKS H.T. HARVEY & ASSOCIATES TRIPLE HS INC. HARRI S COMPUTER SYSTEMS CREATIVE COMPUTE HASSETT HARDWARE HALF MOON BAY BUILDING & GARDEN HMB COASTSIDE CHAMBER OF COMMERCE HOME DEPOT CREDIT SERVICES INTERNATIONAL HI SPANIC NETWORK IUOE STATIONARY ENGINEERS, LOCAL 39 DATA JAMES FORD INC. GARY R KITAHATA KITAHATA & COMPANY NICOLAS LASZKIEWICZ MAIL FINANCE A NEOPOST USA COMPANY JAMES J HENDERSON NEIGHBORHOOD RADIO TIMOTHY D. O'HARA O'HARA'S PEST CONTROL OCEAN COLONY PARTN ERS OCEAN SHORE PRINTING CO KEITH THOMPSON OFFICE DEPOT BUSINESS SERVICES DIV ISION KATHY OLER PARKEON IN C PUBLIC AGENCY RETIREMENT SERVICES PHASE PET WASTE ELIMINATOR AKA BFT LP PACIFIC GAS & ELECTRIC PRECISION CONCRETE CUTTING, I NC. ARROWHEAD MOUNTAIN SPRING WATER A DIVIS! RICE TRUCKING -SOIL FARM LLC SHRED-IT SAN FRANCISCO SAN MATEO COUNTY INFORMATION SVCS. STA PLES CREDIT PLAN DEPT. 31 -0000116345 STAR VISTA TOWN OF WOODSIDE TURBO DATA SYSTEMS I NC CELLCO PARTNERSHIP DBA VERI ZON WIRELESS VKK SIGNMAKERS INC. BANK OF AMERICA BANKCARD CENTER BOLT STAFFING SERVICE , INC.

CCS.AP Accounts Payable Release 8.3.1 R*APFIN VC*FDL

03/25/16 03 /25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/ 25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16

262.28 246 .99

9,643.00 132 .04

2,341 .96 301.13 153.30

58.71 147.52

1,577.00 1, 770 .43 1,400.00

531.15 510 .59 234 .44

6,175.39 2, 168.70 2,927.27

291 .52 50.00

561 . 62 500 . 00 663.86

1,238.94 800.00 460.00 234.12 100 . 00 230.00 376.00 66.98

203.56 1,800.00

52.50 300.00 375.00

2,357.16 6 ,500.00

53.71 265 .59 40.48 76 .00

195.75 4,330.76

50. 00 154 . 20 116.41

3,892.91 13 ,973.39 14,082.77

1/16 MAINT SUPPLIES 2/16 MAINT SUPPLIES 1/16 ANNUAL INS PREMIUM 3/16 EMPLOYEE POSTERS 7/1/15-6/30/ 16 ANNUAL STREET RPT 2/16 OFFICE SUPPLIES 2/16 OFFICE SUPPLIES 3/16 CABLE SVCS 2/16 MONTHLY RECORD STORAGE 3/16 PROJECT COMPLETE REFUND 3/16 OFFICE SUPPLIES 3/1/16 -2/28/17 RENEWAL FEE 2/16 VEH FUEL 2/16 MAINT SUPPLIES 3/16 PROF SVCS 1/ 16 PROF SVCS PILARCITOS CREEK 5/16 FI NANCE SOFTWARE SUPPORT 2/16 MAI NT SUPPLI ES 2/16 MAINT SUPPLIES 3/16 FARM DAY LUNCHEON TICKETS 1/16-2/16 MAINT SUPPLIES JAN -DEC'16 ANNUAL MEMBERSHIP DUES 3/16 LOCAL 39 UNION DUES 2/16 VEH MAINTENANCE 3/16 PROF SVCS 2/16 TRANSLATION WINTER'16 NEWSLETTER 3/16 POSTAGE METER LEASE 12/15-1 / 16 NET PRG/ST OF CITY ADDRESS 3/16 PEST CONTROL SVCS 2/16 PROJECT COMPLETE REFUND 3/16 BUSINESS CARDS 2/16 OFFICE SUPPLIES 4/16 MILLS ST PARKING LOT RENTAL 2/16 PARKING SVCS 1/16 TRUST ADMINS SVCS 3/16 PET WASTE SUPPLI ES 2/16 ELEC SVCS 2/16 PROF SVCS 2/16 SPRI NG WATER SVCS 2/16 MAINT SUPPLIES 3/2/16 SHREDDING SVCS 2/16 MICROWAVE TEL SVCS 2/16 OFFICE SUPPLIES JAN•1 6-JUN'16 FIRST CHANCE PROG 3/25/16 SMCO COC DINNER MTG 2/16 CITAT ION PROCESSING SVCS 3/16 CELLULAR SVCS 2/16 CITY WIDE DIRECTIONAL SIGNAGE 2/16 CC CHARGES 2/ 15-3/13/ 16 PROFESSIONAL SVCS


City of Half Moon Bay Check Disbursement List by Check Date Range 03/01/16 to 03/31/16

Check Vendor Number Number Payee

040054 040055 040056 040057 040058 040059 040060 040060 040061 040062 040063

2941 3776 3250 2014 3838 3826 3757 3757 159 1987 2028

CSG CONSULTANTS, INC. DAVID J POWERS & ASSOCIATES, INC METROPOLITAN PLANNING GROUP MIG COMMUNICATIONS MISSION VALLEY FORD TRUCK SALES INC NOLL & TAM ARCHITECTS, INC SCHAFF & WHEELER, CONSULTING CIVIL ENGIN SCHAFF & WHEELER, CONSULTING CIVIL ENGIN SEWER AUTHORITY MID-COASTSIDE (ON BEV CU AT&T GLOBAL SERVICES INC USE CUSTOMER NO CO POWER

Tota l

CCS.AP Accounts Payable Release 8.3.1 R*APFINVC*FDL

Check Date

03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/25/16 03/28/16 03/28/16

Apr 01, 2016 02:45pm Page 4


21,820.53 12,515.67 48,933.68 31 '088. 71 23 '696. 01 66,385.06 21 '997. 50 15,847.50

194,482.00 500.00

3,775.34

1,589,273 . 54

1/16-2/16 PROF SVCS 2/16 HMB LIBRARY CEQA ANALYSIS 2/16 PLANNING SVCS 1/16-2/16 PROF SVCS 3/16 PUBLIC WORKS RIDING LAWNMOWER 8/15-10/15 HMB LIBRARY PROJECT 2/16 HMB STORM DRAIN MASTER PLAN 1/16 HMB STORM DRAIN MASTER PLAN 3/16 SEWER ASSESSMENT 2/16 PHONE LINE REPAIRS 4/16 DENTAL & VISION PREMIUMS



AGENDA REPORT

For meeting of: April 19, 2016 TO: Honorable Mayor and City Council VIA: Magda Gonzalez, City Manager FROM: Alex Khojikian, Deputy City Manager TITLE: RESOLUTION AUTHORIZING CITY MANAGER TO EXECUTE AMENDMENT SEVEN

TO THE LAW ENFORCEMENT SERVICES AGREEMENT BETWEEN THE COUNTY OF SAN MATEO AND THE CITY OF HALF MOON BAY

________________________________________________________________ RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute Amendment Seven to the Law Enforcement Services Agreement between the County of San Mateo and the City of Half Moon Bay FY 2015-16. FISCAL IMPACT: With the approval of Amendment Seven, the City of Half Moon Bay will pay an additional $4,739 for Law Enforcement Services from April 19 to June 30, 2016. BACKGROUND: On June 7, 2011, the City of Half Moon Bay entered into an agreement with the County of San Mateo for the provision of law enforcement services in Half Moon Bay. Since that time, the County of San Mateo and the City of Half Moon Bay have agreed to Six Amendments to the original contract, primarily to adjust the annual rates. Law Enforcement services are vital to the safety and wellbeing of this community, and the City of Half Moon Bay has benefited from, and is pleased with, the services provided by the Sheriff’s Office. Amendment Seven revises the assigned personnel by removing one .33 Lieutenant position, and adding one .33 Captain position. There are no other changes in Amendment Seven. With this change, Half Moon Bay will benefit from having a Captain serving as its Chief of Law Enforcement Services instead of a Lieutenant. This change will also assist in establishing a separate division for the Coastside, and is expected to result in the ability to leverage additional law enforcement and community service resources for Half Moon Bay.

9

Amendment Seven to Law Enforcement Services Agreement April 19, 2016 Page 2 of 2

ATTACHMENTS: 1. Resolution authorizing the City Manager to execute Amendment Seven to the Law

Enforcement Services Agreement between the County of San Mateo and the City of Half Moon Bay

2. Amendment Seven to the Agreement for Law Enforcement Services between the County of San Mateo and the City of Half Moon Bay

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Resolution No. C-____-16

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HALF MOON BAY AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT SEVEN TO THE LAW ENFORCEMENT SERVICES AGREEMENT BETWEEN THE COUNTY OF SAN MATEO AND THE CITY OF HALF MOON BAY

WHEREAS, On June 7, 2011, the City of Half Moon Bay entered into an agreement with

the County of San Mateo for the provision of law enforcement services in Half Moon Bay; and WHEREAS, the City of Half Moon Bay is pleased with the services provided to the City

under the contract; and WHEREAS, the County of San Mateo and the City of Half Moon Bay agree to eliminate

one .33 Lieutenant position, and add one .33 Captain position; and

WHEREAS, the additional cost for the change for Fiscal 2015-2016 is $4,739, and is reflected in the amendment;

NOW, THEREFORE, BE IT RESOLVED THAT that the City Council of the City of Half Moon

Bay hereby authorizes the City Manager to execute Amendment Seven to the Law Enforcement Services Agreement between the County of San Mateo and City of Half Moon Bay.

* * * * * * * * * * * * I, the undersigned, hereby certify that the forgoing Resolution was duly passed and adopted on the 19th day of April, 2016 by the City Council of Half Moon Bay by the following vote: AYES, Councilmembers: __________________________________ NOES, Councilmembers: __________________________________ ABSENT, Councilmembers: __________________________________ ABSTAIN, Councilmembers: __________________________________ ATTEST: ___________________________ ______________________________ Jessica Blair, Interim City Clerk Rick Kowalczyk, Mayor

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AMENDMENT SEVEN AGREEMENT FOR LAW ENFORCEMENT SERVICES

BETWEEN THE COUNTY OF SAN MATEO AND CITY OF HALF MOON BAY

This SEVENTH AMENDMENT to the Agreement for Law Enforcement Services, dated for reference

purposes only as of April 12, 2016, is made between the County of San Mateo, hereinafter referred to as

“County” and the City of Half Moon Bay, hereinafter referred to as “City.”

W I T N E S S E T H:

WHEREAS, on June 7, 2011, County and City entered into an Agreement (County Resolution No. 071462) for the

performance of the agreed upon law enforcement services within the City’s boundaries by the County through the Sheriff;

WHEREAS, in May 2012, Amendment One to the Law Enforcement Service Agreement was approved which revised

the date in which the County would provide City with proposed rates for the following contract year; reconfigured the

Community Service Officer (CSO) position from two part‐time positions to one full‐time position; and updated Exhibits B

and B‐1 with the rates for FY 2012‐13;

WHEREAS, in September 2012, Amendment Two to the Agreement was approved which revised Exhibit B‐1 Calculated

Rates, incorporating overtime rates for the positions specified in the contract;

WHEREAS, in April 2013, Amendment Three (County Resolution No. 072445) to the Agreement was approved which

added language related to the City’s responsibility for the Unfunded Actuarial Accrued Liabilities component of retirement

costs;

WHEREAS, in April 2013, Amendment Four to the Agreement was approved, updating the rates and payments for FY

2013‐14;

WHEREAS, in March 2014, Amendment Five to the Agreement was approved, updating the rates and payments for FY

2014‐15;

WHEREAS, in October 2015, Amendment Six to the Agreement was approved, updating the payments and rates for FY

2015‐16; and

WHEREAS, both parties now wish to further amend the Law Enforcement Services Agreement to revise the assigned

personnel by removing one Lieutenant position and adding a Captain position.

NOW, THEREFORE, IT IS HEREBY AGREED BY THE PARTIES HERETO AS FOLLOWS:

1. “Exhibit A‐1 Assignment / Selection of Personnel (Revised May 2012)”, is hereby deleted in its entirety and

replaced with “Exhibit A‐1 Assignment / Selection of Personnel (Revised April 2016)”, attached hereto and

incorporated herein by reference.

2. “Exhibit B ‐ Rates/Payments FY 2015‐16” is hereby deleted in its entirety and replaced with “Exhibit B ‐

Rates/Payments FY 2015‐16 (Revised April 2016)”, attached hereto and incorporated herein by reference.

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3. “Exhibit B‐1 ‐ Calculated Rates FY 2015‐16” is hereby deleted in its entirety and replaced with “Exhibit B‐1 ‐

Calculated Rates FY 2015‐16 (Revised April 2016)”, attached hereto and incorporated herein by reference.

4. This Amendment Seven is hereby incorporated and made a part of the original Agreement and subject to

all provisions therein. All other terms of the original Agreement not in conflict with Amendment Seven

remain in effect and are incorporated by reference.

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IN WITNESS WHEREOF, the parties hereto, by their duly authorized representatives, have affixed their hands.

COUNTY OF SAN MATEO SHERIFF’S OFFICE

BY:

SHERIFF GREG MUNKS

DATE:

CITY OF HALF MOON BAY BY:

MAGDA GONZÁLEZ, CITY MANAGER DATE:

APPROVED AS TO FORM

CITY ATTORNEY

ATTEST:

BY:

CITY CLERK

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EXHIBIT A‐1 ASSIGNMENT / SELECTION OF PERSONNEL (Revised April 2016) Law Enforcement Services Agreement: County of San Mateo | City of Half Moon Bay Page 1 | 2

EXHIBIT A ‐ 1 ASSIGNMENT / SELECTION OF PERSONNEL

(Revised April 2016) Agreement for Law Enforcement Services between the County of San Mateo and City of Half Moon Bay

1. ASSIGNMENT OF PERSONNEL.

1.1 ASSIGNED PERSONNEL. The Coastside patrol units will function as one unit, all necessary Sheriff's Office resources will be made available to handle emergency police services within the City and in the neighboring unincorporated areas. The budget reflects an adjustment for the projected use of deputies assigned to Half Moon Bay but may respond to calls in the neighboring unincorporated communities.

ASSIGNED POSITIONS # of FTE

Deputies 6

Community Service Officer 1

Records Supervisor 1

TOTAL ASSIGNED FTE 8

1.2 SHARED PERSONNEL.

SHARED POSITIONS # of FTE

Deputies 0.66

Detective Deputy Sheriff 0.11

Sheriff’s Sergeant 0.45

Captain 0.33

TOTAL SHARED FTE 1.55

2. ASSIGNMENT OF SPECIFIC PERSONNEL.

2.1 Sheriff will utilize its current Coastside School Resource Officer (SRO) to work with the schools within the City limits. Additional programming may be provided by the Sheriff’s Activity League (SAL). Sheriff shall notify City if such service shall be eliminated.

2.2 The specific personnel assigned to the City shall be at the Sheriff’s discretion in consultation with the City Manager. The City Manager may request reassignment of personnel assigned to the City at any time. The Sheriff and City Manager shall meet and confer regarding the request within ten (10) days. Any decision of the Sheriff following such a conference shall be final.

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EXHIBIT B ‐ FY 2015‐16 RATES / PAYMENTS Law Enforcement Services Agreement: County of San Mateo | City of Half Moon Bay Page 1 | 2

EXHIBIT B FY 2015‐16 RATES / PAYMENTS


In consideration of the services described in Exhibit A and Exhibit A‐1, City shall pay as follows:

1. CHARGES FOR SERVICES.

1.1 City shall pay County for Services described in this Agreement as calculated by the formulas set forth in Exhibit B‐1.

1.2 Exhibit B and Exhibit B‐1 will be amended annually as set forth in Section 3 of this Agreement.

2. INVOICING / BILLING.

2.1 On a quarterly basis in accordance with Section 3 below, Sheriff’s Office Fiscal Services Bureau shall submit to City an invoice at the end of the third month of each quarter.

2.2 Payments and questions regarding invoicing shall be directed to the Sheriff’s Office Fiscal Services Bureau Manager at (650) 363‐1842 or be mailed to:

San Mateo County Sheriff’s Office 400 County Center, 3rd Floor Redwood City, CA 94063

3. PAYMENTS.

3.1 Total charges for FY 2015‐16 are $2,451,651 and shall be paid by City to County according to the following payment schedule:

$611,728 due on or before July 1, 2015;

$611,728 due on or before October 1, 2015;

$611,728 due on or before January 1, 2016; and

$616,467 due upon full execution of this Amendment 7.

NOTE: UAAL Credits are not reflected in above amounts

3.2 Future Fiscal Year payments will be in accordance with the revised Exhibit B‐1 effective July 1 of each year. City’s payment of each quarterly invoice from the County will be due 30 days after City’s receipt of the subject quarterly invoice for the remainder of the duration of the Agreement.

3.3 The total charges for services performed pursuant to this Agreement will increase no more than 2% from year one to year two, 3% from year two to year three, 3% from year three to year four and 3% from year four to year five. However, the parties understand that under no circumstances will the County ever be required by this Agreement to provide services, the total annual cost of which to the County exceeds the total annual amount paid by the City. Accordingly, in the event that the annual charges for services performed pursuant to this Agreement are insufficient to cover the County's annual cost of providing them, the parties agree that the County may reduce the level of service provided to the extent necessary to ensure that the County's costs do not exceed the amount paid by the City. The County will

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EXHIBIT B ‐ FY 2015‐16 RATES / PAYMENTS Law Enforcement Services Agreement: County of San Mateo | City of Half Moon Bay Page 2 | 2

meet and confer with the City to determine the nature of any service reductions required by this provision. However, the ultimate decision as to how County resources are reallocated will lie with the Sheriff.

3.4 If a vacancy occurs in a civilian position listed in Section 1.1 of Exhibit A‐1, City shall receive credit for the duration of time the position remains un‐filled. Such credit(s) shall be reflected in the quarterly invoice(s), to City from the County, subsequent to the quarter in which the vacancy occurred.

4. BOOKING / MESSAGE SWITCH/FORENSIC LABORATORY FEES.

4.1 City shall not be responsible for paying Jail Access Fees, Booking Fees, Message Switch Fees or Forensic Laboratory Fees to the County.

5. OTHER PAYMENTS.

5.1 City will continue to be responsible for payments to/for the following services to the extent that the City opts to utilize the service:

5.1.1 Community Overcoming Relationship Abuse (aka CORA)

5.1.2 First Chance

5.1.3 Peninsula Humane Society

5.1.4 Dispatch Services provider

6. JOINT POWERS AGREEMENTS.

6.1 City shall continue to be responsible for fees set forth in the Joint Powers Agreements pertaining to the Narcotics Task Force (NTF) and Office of Emergency Services (OES).

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EXHIBIT B‐1 ‐ FY 2015‐16 CALCULATED RATES (REVISED APRIL 2016) Law Enforcement Services Agreement: County of San Mateo | City of Half Moon Bay Page 1 | 2

EXHIBIT B‐1 FY 2015‐16 CALCULATED RATES


1. CALCULATED RATES FOR FY 2015‐16. Sergeant and Detective allocation based on weighted average using UCR report for 2008 ‐ California Department of Justice.

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EXHIBIT B‐1 ‐ FY 2015‐16 CALCULATED RATES (REVISED APRIL 2016) Law Enforcement Services Agreement: County of San Mateo | City of Half Moon Bay Page 2 | 2

2. OVERTIME RATES.

2.1. The overtime hourly rates for supplemental services described in Exhibit A ( Section 1.1.4), are as follows:

Position FY 2015‐16 Overtime

Hourly Rate

Sergeant ‐ Day Shift $106.57

Sergeant ‐ Night Shift $112.01

Sergeant ‐ Detective ‐ Day Shift $117.45

Sergeant ‐ Detective ‐ Night Shift $122.89

Deputy Sheriff ‐ Day Shift $89.44

Deputy Sheriff ‐ Night Shift $94.17

K‐9 Deputy Sheriff ‐ Day Shift $94.17

K‐9 Deputy Sheriff ‐ Night Shift $98.90

Motorcycle Deputy Sheriff $94.17

Deputy Sheriff ‐ Detective $100.55

Community Services Officer $40.50

Community Services Officer ‐ Night $43.74

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MINUTES

CITY OF HALF MOON BAY CITY COUNCIL

TUESDAY, DECEMBER 15, 2015

ADCOCK COMMUNITY/SENIOR CENTER, 535 KELLY AVENUE CONVENE CLOSED SESSION The Half Moon Bay City Council convened in Closed Session at 6:30 pm at the Adcock Community/Senior Center with Councilmembers Fraser, Muller, Penrose, Vice Mayor Ruddock, and Mayor Kowalczyk present.

• PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Attorney

CONVENE REGULAR MEETING/ROLL CALL/PLEDGE OF ALLEGIANCE Mayor Kowalczyk called the meeting to order at 7:00 p.m. PRESENT: Councilmembers Fraser, Muller, Penrose, Vice Mayor Ruddock, and Mayor Kowalczyk. Mayor Kowalczyk led the Pledge of Allegiance. PROCLAMATIONS AND PRESENTATIONS Mayor Kowalczyk presented a plaque and expressed appreciation to John Kolbisen for his years of service on the City of Half Moon Bay Recreation Committee. MAYOR’S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE Mayor Kowalczyk announced the last Farmers Market would take place on December 18, 2015. He noted that City Hall would be closed for the holidays starting on Thursday, December 24, and reopen for business on Monday, January 4, 2016. He encouraged everyone to check out the Calendar of Events on the Library’s website.

CLOSED SESSION REPORT

Deputy City Attorney Reed Gallogly stated the City Council met in closed session and took no reportable action.

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December 15, 2015 City Council Minutes Page 2 of 8 CITY COUNCIL REPORTS Councilmember Penrose stated she attended the Night of Lights event, the Harbor Lighting of the Boats, and a meeting of the Coastside Emergency Action Plan. Councilmember Muller stated he attended the City Council Finance Subcommittee meeting with City staff and the City’s auditors. He stated he attended the Night of Lights event, as well as groundbreaking ceremonies for the Boys and Girls Club gym and the new hotel at Cameron’s Inn. Councilmember Fraser stated she attended a Housing Leadership Task Force Advisory Committee meeting regarding affordable housing, the Night of Lights event, and she thanked the Boys and Girls Club and Cabrillo United School District for hosting the groundbreaking ceremony for the gym. Vice Mayor Ruddock stated she attended the Night of Lights event, groundbreaking ceremonies for the Boys and Girls Club gym and the hotel at Cameron’s Inn, a meeting of the Sewer Authority Mid-Coastside, at which candidates for legal counsel were interviewed, and a meeting of the Airport Roundtable. Mayor Kowalczyk stated he had attended the Night of Lights event and requested staff budget funds to accommodate sufficient spiced cider at City Hall for the next year. He shared he attended a Sewer Authority Mid-Coastside meeting to interview candidates for legal counsel, a meeting of the San Mateo County Board of Supervisors to speak in support of financing for the new library, groundbreaking ceremonies for the Boys and Girls Club gym and the hotel at Cameron’s Inn, and a ribbon cutting for Granolas, a new coffee shop. CITY COUNCIL REQUESTS There were no requests by the City Council. CITY MANAGER UPDATES TO COUNCIL

City Manager Gonzalez provided an update regarding PG&E’s project to replace gas lines and service connections throughout the City. She encouraged the community to sign up to receive the City’s electronic newsletter as it would provide the latest information on this project.

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December 15, 2015 City Council Minutes Page 3 of 8 PUBLIC FORUM The following individuals addressed the City Council during Public Forum:

• Joaquin Jimenez • Tony Serrano • Harvey Rarback • Hillary Stampler • Jules Sofer • Frank Gerrity • Les Dema • George Muteff • Jim Wilkensen

CONSENT CALENDAR

1. WAIVE READING OF ORDINANCES AND RESOLUTIONS 2. APPROVE MEETING MINUTES FOR THE CITY COUNCIL MEETINGS OF NOVEMBER 17

2015, AND DECEMBER 1, 2015 3. WARRANTS FOR THE MONTH OF NOVEMBER 2015 4. APPROVE FISCAL YEAR 2016-2017 BUDGET CALENDAR 5. 2016 RESIDENTIAL DWELLING UNIT ALLOCATION AND ADMINISTRATION SYSTEM

(MEASURE D) 6. RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS WITH

PACIFICA COMMUNITY TELEVISION FOR PUBLIC, EDUCATION, AND GOVERNMENTAL ACCESS TELEVISION

7. RESOLUTION AUTHORIZING THE CITY MANAAGER TO EXECUTE AN AMENDED AGREEMENT WITH BOLT STAFFING SERVICE FOR TEMPORARY EMPLOYMENT SERVICES FOR THE CITY OF HALF MOON BAY

8. ACCEPT THE COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR THE FISCAL YEAR ENDED JUNE 30, 2015

9. AWARD OF CONTRACT FOR PREPARATION OF A CITYWIDE STORM DRAIN MASTER PLAN

10. CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF HALF MOON BAY AND V.W. HOUSEN AND ASSOCIATES FOR SEWER SYSTEM ENGINEERING SUPPORT

MOTION Councilmember Muller moved and Councilmember Penrose seconded a motion to

approve the Consent Calendar, with Item Nos. 5 and 9 pulled by the Council for discussion. The motion carried unanimously.

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December 15, 2015 City Council Minutes Page 4 of 8 ITEMS PULLED FROM CONSENT CALENDAR

5. 2016 RESIDENTIAL DWELLING UNIT ALLOCATION AND ADMINISTRATION SYSTEM (MEASURE D)

Interim Community Development Director John Doughty responded to questions from Vice Mayor Ruddock regarding funding allocation.

MOTION

Vice Mayor Ruddock moved and Councilmember Fraser seconded a motion to adopt a resolution setting the 2016 Residential Dwelling Unit Allocation and Administration System (Measure D) rate at 1.0%, plus an additional 0.5% for the downtown area, for a total maximum of 74 residential units. The motion carried unanimously.

9. AWARD OF CONTRACT FOR PREPARATION OF A CITYWIDE STORM DRAIN MASTER

PLAN Interim Community Development Director John Doughty offered a summary of the recommendation. Vice Mayor Ruddock asked questions and expressed concern regarding storm water management and the need to view storm water as a resource.

MOTION Vice Mayor Ruddock moved and Councilmember Penrose seconded a motion to adopt a

resolution augmenting the Capital Improvement Budget by $20,000 and authorizing the City Manager to finalize and execute a contract with Schaaf & Wheeler, Consulting Civil Engineers, in an amount not to exceed $170,000 to prepare a Citywide Storm Drain Master Plan. The motion carried unanimously.

ORDINANCES AND PUBLIC HEARINGS

11. ADOPTION OF AN ORDINANCE REGULATING SMOKING IN THE CITY OF HALF MOON BAY

MOTION

Vice Mayor Ruddock moved and Councilmember Penrose seconded a motion to continue this item to a date uncertain. The motion carried unanimously.

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December 15, 2015 City Council Minutes Page 5 of 8

12. APPEAL OF THE PLANNING COMISSION’S DECISION TO APPROVE A COASTAL DEVELOPMENT PERMIT AND ARCHITECTURAL REVIEW TO ALLOW THE CONSTRUCTION OF A NEW 1,515 SQUARE-FOOT, SINGLE-STORY, SINGLE-FAMILY RESIDENCE ON A 3,646 SQUARE-FOOT, SEVERELY SUBSTANDARD LOT AT 220 MYRTLE STREET (APN 064-052-320) IN THE R-1-B-1, SINGLE-FAMILY RESIDENTIAL ZONING DISTRICT AND THE MEDIUM DENSITY GENERAL PLAN DESIGNATION

Interim Community Development Director John Doughty introduced Senior Planner Carol Hamilton who offered the staff presentation and responded to questions from the Council. Mayor Kowalczyk opened the public hearing.

Patrice Gouveia offered the appellant’s presentation. Applicant Paul McGregor requested he be allowed to speak in support of the project following the public comment period. The following citizens spoke during public comment:

• Claude Windell • Patricia Holmes • Beth Squiers • Jules Sofer

Applicant Paul McGregor offered rebuttal statements. There being no one else present who wished to speak to the item, the Mayor closed the public hearing.

Councilmembers discussed the project and asked questions of staff.

Vice Mayor Ruddock stated she believed the issue of design, scale, and development on substandard and severely substandard lots needed to be discussed by the Council.

MOTION Councilmember Muller moved and Councilmember Fraser seconded a motion to deny

the appeal, affirming the Planning Commission’s decision, and approving PDP-15-036, an application for a Coastal Development Permit and Architectural Review to allow the construction of a new, 1,515 square-foot, single-story, single-family residence on a severely substandard, 3,646 square-foot lot located at 220 Myrtle Street (APN 064-052-320) in the R-1-B-1, Single-Family Residential Zoning District and the Medium Density Residential General Plan designation. The motion carried unanimously.

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December 15, 2015 City Council Minutes Page 6 of 8 RECESS Mayor Kowalczyk called a recess at 9:15 p.m. The meeting reconvened at 9:20 p.m. with all Councilmembers present. STAFF REPORTS AND RESOLUTIONS

13. REVISION OF HALF MOON BAY DEVELOPMENT IMPACT FEES

Interim Community Development Director Doughty presented the staff report. MOTION

Vice Mayor Ruddock moved and Councilmember Penrose seconded a motion to adopt, as amended, an ordinance approving the Development Impact Fees Fee Schedule and related Half Moon Bay Municipal Code revisions, and setting January 19, 2016, for second reading of the ordinance, based upon the Development Impact Fee Nexus Study Report prepared by Michael Baker International, to include replacing “four” with “five” in Section 17.48.035 A. The motion carried unanimously.

14. HALF MOON BAY COMMERCIAL ORGANIC WASTE RECYCLING PROGRAM FEES Interim Community Development Director Doughty presented the staff report. Allied Waste General Manager Carl Mennie responded to questions.

The Council discussed the item and asked questions of staff.

MOTION Councilmember Penrose moved and Councilmember Fraser seconded a motion to adopt

a resolution approving the fees for the Half Moon Bay Mandatory Commercial Organic Waste Recycling Program, pursuant to AB 1826, providing mandatory organic waste recycling services to qualifying commercial entities beginning January 1, 2016. The motion carried unanimously.

15. REQUEST FOR DIRECTION REGARDING THE POTENTIAL REPLACEMENT OF SEYMORE PEDESTRIAN BRIDGE

Interim Community Development Director Doughty presented the staff report.


MOTION Councilmember Muller moved and Councilmember Fraser seconded a motion direct staff to

solicit a proposal from Biggs Cardosa Associates for the engineered design of a new pedestrian bridge (approximately 100 feet inland from the existing crossing) to include analyzing an adjustment of a 10-foot wide bridge over the Seymour Ditch and related environmental and

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December 15, 2015 City Council Minutes Page 7 of 8 permitting work; proceed to Planning Commission with a Coastal Development Permit and environmental document for bridge replacement; monitor erosion near the existing Seymour Bridge; prepare for and implement bridge closure should conditions warrant; and include the Seymour Bridge Replacement Project in the Fiscal Year 2016-2017 budget and program funding adequate to complete works. The motion carried unanimously.

16. PROPOSAL TO INITIATE “COMMUNITY ACADEMY” ENGAGEMENT PROGRAM

Senior Management Analyst Sanderson presented the staff report.

The following citizens spoke during public comment:

• Paul Grigorieff

The Council discussed the item and asked questions of staff. MOTION

Councilmember Muller moved and Councilmember Ruddock seconded a motion to direct staff to move forward with a “Community Academy” Engagement Program which would include a session in English and a session in Spanish for a cost not to exceed $10,000. The motion carried unanimously.

17. ADOPTION OF RESOLUTION AFFIRMING THE PROHIBITION OF MARIJUANA CULTIVATION WITHIN THE CITY OF HALF MOON BAY; DISCUSSION OF REGULATION OF MEDICAL MARIJUANA DISPENSARIES AND DELIVERIES

MOTION

Councilmember Muller moved and Councilmember Fraser seconded a motion to continue this item to a future meeting. The motion carried unanimously. DISCUSSION OF COUNCIL POLICY FOR ADDING ITEMS TO FUTURE AGENDAS

Deputy City Attorney Reed Gallogly presented the staff report.

MOTION

Councilmember Penrose moved and Councilmember Fraser seconded a motion to adopt Option 2 of the staff recommendation as follows: any Councilmember may request an item be added to a future agenda for discussion, and, if a second Councilmember supports the request, the item will be added; and to move “Council Requests” to be the last item of the agenda to be entitled “Issues for Future Discussion and Possible Agenda Items” with items having the support of two Councilmembers to be calendared at an appropriate time at the discretion of the Mayor and staff.

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December 15, 2015 City Council Minutes Page 8 of 8 ADJOURNMENT Mayor Kowalczyk adjourned the meeting at 10:04 p.m. Respectfully Submitted: Approved: ____________________________ ___________________________ Jessica Blair, Interim City Clerk Rick Kowalczyk, Mayor

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MINUTES


TUESDAY, JANUARY 19, 2016


• CONFERENCE WITH LABOR NEGOTIATORS (GOVT. CODE SECTION 54957.6) Agency Designated Representatives: Mayor Rick Kowalczyk Unrepresented Employee: City Manager

CONVENE REGULAR MEETING/ROLL CALL/PLEDGE OF ALLEGIANCE Mayor Kowalczyk called the meeting to order at 7:05 p.m. PRESENT: Councilmembers Fraser, Muller, Penrose, Vice Mayor Ruddock, and Mayor Kowalczyk. Mayor Kowalczyk led the Pledge of Allegiance. PROCLAMATIONS AND PRESENTATIONS Una Glass, Executive Director of the California Coastal Trail Association, provided a presentation. MAYOR’S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE Mayor Kowalczyk announced the Chamber of Commerce Annual Recognition Awards Dinner would take place on January 27, a Concert in the Park would be held on February 14, and he noted applications for the Half Moon Bay NET Program and a survey regarding the City’s website could be found on the City’s website. He encouraged everyone to check out the Chamber of Commerce and Library websites for more information regarding other activities.

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January 19, 2016 City Council Minutes Page 2 of 7 CLOSED SESSION REPORT City Attorney Reed Gallogly stated the City Manager’s performance evaluation had been completed and the Council had reached consensus, noting that a contract would be presented for ratification at the next meeting. CITY COUNCIL REPORTS Councilmember Fraser stated she attended the San Mateo County Board of Supervisors Reorganization meeting, visited first graders at Sea Crest School where the students created their own town, attended the parade honoring the Half Moon Bay High School Football and Cross Country Central Champions, a Policy Committee meeting of the Library JPA, joined the Mayor and read to students at Hatch Elementary School, visited with seniors at the Senior Coastsiders Center, and attended a Bike Mobile at the Library. She described the Pickle Ball Game which had been developed by the nominee for the Recreation Commission. Councilmember Penrose stated she attended a Coastside Emergency Action Program meeting that included a presentation by the Fire Department about its newly-developed software which enables viewers to see the location of fires, fire engines, and emergencies online. She attended a 100th birthday party for May Dunn, a member of the community. Councilmember Muller stated he attended the reorganization meeting of the Board of Supervisors and thanked Supervisor Groom for her service. He stated he attended the parade honoring the Half Moon Bay High School Football and Cross Country Central Champions, and a Regional Water Quality Control Board meeting. Vice Mayor Ruddock stated she held several coffees with community members and also attended the parade honoring the Half Moon Bay High School Football and Cross Country teams. Mayor Kowalczyk stated he attended the parade has well, toured the Sewer Authority Mid-Coastside facilities with City staff, attended a Regional Water Quality Control Board meeting, and read to students at Hatch Elementary School. CITY COUNCIL REQUESTS There were no requests by the Council. CITY MANAGER UPDATES TO COUNCIL City Manager Gonzalez apologized for complications initially experienced with the new agenda management system that was launched and shared that staff had worked long hours to correct the issues. She noted the new system would allow for easier and faster access. The City

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January 19, 2016 City Council Minutes Page 3 of 7 Manager stated emergency repairs would take place to correct erosion at Miramar Road, and she spoke about the Leadership Awards for middle and high school students. PUBLIC FORUM The following individuals addressed the City Council during Public Forum:

• Steve McGrath • Laura Fanucchi • Harvey Rarback

CONSENT CALENDAR

1. WAIVE READING OF ORDINANCES AND RESOLUTIONS 2. RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT

WITH SAN MATEO COUNTY FOR COASTSIDE DISTRICT COORDINATOR SERVICES 3. RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS WITH

PACIFICA COMMUNITY TELEVISION FOR PUBLIC, EDUCATIONAL, AND GOVERNMENTAL ACCESS TELEVISION

4. MAYOR’S LIST OF CITY COUNCIL REPRESENTATIVES AND DESIGNATED ASSIGNMENTS FOR 2016

5. ACCEPT THE MAC DUTRA PLAZA REMODEL CONSTRUCTION PROJECT 6. AWARD OF CONTRACT FOR PAVEMENT AND CIVIL ENGINEERING DESIGN SERVICES 7. AMENDMENT TO AGREEMENT FOR LANDSCAPE MAINTENANCE FOR THE MEDIANS

ON HIGHWAY 1 AND HIGHWAY 92 8. ACCEPT PILARCITOS CREEK PEDESTRIAN BRIDGE REPLACEMENT PROJECT 9. CONTRACT WITH BIGGS CARDOSA ASSOCIATES, INC. FOR DESIGN OF

REPLACEMENT OF SEYMOUR PEDESTRIAN BRIDGE 10. PILARCITOS CREEK PEDESTRIAN BRIDGE REPLACEMENT PROJECT DESIGN AND

CONSTRUCTION CONTRACT AMENDMENT 11. AMENDMENT NO. ONE TO RIGHT OF ENTRY AGREEMENT FOR SKATE PARK

PROJECT BETWEEN THE CITY OF HALF MOON BAY AND THE BOYS AND GIRLS CLUB OF THE COASTSIDE

12. AWARD OF CONTRACT FOR UPDATING AND PREPARING CITY ENGINEERING DESIGN STANDARDS

13. WARRANTS FOR THE MONTH OF DECEMBER 2015 14. QUARTERLY FINANCIAL REPORT FOR THE FIRST QUARTER OF FISCAL YEAR 2015-

2016 15. 2015 ANNUAL COMPLIANCE REVIEW OF CARNOUSTIE DEVELOPMENT AGREEMENT

FOR 32-UNIT SUBDIVISION MOTION

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January 19, 2016 City Council Minutes Page 4 of 7

Councilmember Fraser moved and Councilmember Muller seconded a motion to approve the Consent Calendar, with Item Nos. 1.C, 1.E, 1.G, and 1.P pulled by the Council for discussion. The motion carried unanimously. Item Nos. 1.C, 1.G, 1.E, and 1.P were taken out of order and considered following Item No. 3.D. ORDINANCES AND PUBLIC HEARINGS

2.A. ADOPTION OF RESOLUTION TO JOIN IN THE JOINT EXERCISE OF POWER AGREEMENT TO ESTABLISH THE PENINSULA CLEAN ENERGY AUTHORITY IN SAN MATEO COUNTY; APPOINTMENT OF DIRECTOR AND ALTERNATE TO THE JPA BOARD; INTRODUCTION OF AN ORDINANCE AUTHORIZING IMPLEMENTATION OF A COMMUNITY CHOICE AGGREGATION PROGRAM IN HALF MOON BAY

San Mateo County Supervisor Carole Groom and Jim Eggemeyer, Director, San Mateo County Office of Sustainability, expressed appreciation to Councilmember Fraser for her efforts on the Citizens Advisory Committee and urged the Council approve the item.

Senior Management Analyst Sanderson presented the staff report. MOTION Councilmember Fraser moved and Councilmember Muller seconded a motion to adopt a resolution to join in the Joint Exercise of Power Agreement to establish the Peninsula Clean Energy Authority in San Mateo County; appoint Deborah Penrose as Director and Marina Fraser as Alternate Director to the JPA Board; and introduce an ordinance authorizing implementation of a Community Choice Aggregation program. The motion carried unanimously. STAFF REPORTS AND RESOLUTIONS

3.A. DISCUSSION OF AN ORDINANCE REGULATING SMOKING IN THE CITY OF HALF MOON BAY City Attorney Reed Gallogly presented the staff report.

The following citizens spoke during the public comment:

• Mrs. Wilkerson • Monica Ackerman • Jim Wilkerson • Ruby Salazar • Montzerrat Garcia • Margarita Vasquez

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• Tanie Dubrovsky • John Ullom

The Council discussed the item and requested staff return with a summary of comments and a recommendation.

RECESS

Mayor Kowalczyk called a recess at 8:27 p.m. The meeting reconvened at 8:36 p.m. with all Councilmembers present.

3.B. AFFIRMATION OF THE PROHIBITION OF MARIJUANA CULTIVATION WITHIN THE

CITY OF HALF MOON BAY AND DISCUSSION OF REGULATION OF MEDICAL MARIJUANA DISPENSARIES AND DELIVERIES

City Attorney Reed Gallogly presented the staff report.

The following individuals addressed the City Council during public comment:

• Brent Turner • John Ullom


MOTION

Councilmember Fraser moved and Councilmember Muller seconded a motion to adopt a resolution confirming the prohibition of marijuana cultivation within the City of Half Moon Bay under the principles of permissive zoning; and to provide direction to City staff regarding delivery services. The motion carried unanimously.

3.C. FILLING OF VACANCY ON THE GENERAL PLAN ADVISORY COMMITTEE Community Development Director Doughty presented the staff report.

MOTION Vice Mayor Ruddock moved and Councilmember Penrose seconded a motion to appoint

James (Jimmy) Benjamin to the General Plan Advisory Committee to fil the Residents At-Large vacancy. The motion carried unanimously.

3.D. APPOINTMENT TO THE RECREATION COMMITTEE 32


MOTION

Councilmember Fraser nominated and moved and Councilmember Muller seconded a motion to appoint Elaine Roddy to the Recreation Committee. The motion carried unanimously.

1.C. RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS

WITH PACIFICA COMMUNITY TELEVISION FOR PUBLIC, EDUCATIONAL, AND GOVERNMENTAL ACCESS TELEVISION

Administrative Services Manager Russell Brunson presented the staff report and responded to questions.


• Paul Grigorieff • John Ullom

MOTION

Councilmember Muller moved and Councilmember Penrose seconded a motion to adopt a resolution authorizing the City Manager to execute agreements with Pacifica Community Television for Public, Educational, and Governmental Access Television Services for the City of Half Moon Bay. The motion carried unanimously.

1.E. ACCEPT THE MAC DUTRA PLAZA REMODEL CONSTRUCTION PROJECT

Mayor Kowalczyk requested the item be continued to a date uncertain to allow for unfinished items to be addressed before accepting the project.

1.G. AMENDMENT TO AGREEMENT FOR LANDSCAPE MAINTENANCE FOR THE

MEDIANS ON HIGHWAY 1 AND HIGHWAY 92

Deputy City Manager Khojikian presented the staff report and responded to questions from the Council.

The City Council discussed the items and asked questions of staff.

MOTION

Councilmember Fraser moved and Councilmember Ruddock seconded a motion to approve a two-year extension with Scapes, Inc. to provide landscape maintenance for the medians on Highway 1 and Highway 92 in Half Moon Bay, directing staff to negotiate a

33

January 19, 2016 City Council Minutes Page 7 of 7 provision requiring the use of chemical free herbicides and pesticides. The motion carried unanimously.

1.P RESOLUTION ADOPTING INFLATIONARY ADJUSTMENTS TO THE PUBLIC

FACILITIES DEVELOPMENT IMPACT FEE SCHEDULES, AND, ORDINANCE AMENDING HALF MOON BAY MUNICIPAL CODE CHAPTERS 3.24, 13.36, 14.35, 17.46, 17.48, 18.34, AND ESTABLISHING DEVELOPMENT IMPACT FEES BY RESOLUTION OF THE CITY COUNCIL AND PROVIDING FOR THE ENACTMENT, PUBLICATION, AND EFFECTIVE DATE THEREOF (2ND READING)

Community Development Director John Doughty presented the staff report.

The City Council discussed the item and asked questions of staff.

MOTION

Councilmember Muller moved and Councilmember Ruddock seconded a motion to: 1) adopt a resolution adopting inflationary adjustments to the public facilities development impact fee schedules; 2) waive second reading; and 3) adopt the ordinance. The motion carried unanimously.

ADJOURNMENT Mayor Kowalczyk adjourned the meeting at 9:32 p.m. Respectfully Submitted: Approved: ____________________________ ___________________________ Jessica Blair, Interim City Clerk Rick Kowalczyk, Mayor

34

MINUTES


TUESDAY, FEBRUARY 2, 2016


• PUBLIC EMPLOYMENT Title: City Clerk

• CONFERENCE WITH LABOR NEGOTIATORS (GOVT CODE SECTION 54957.6) Agency Designated Representatives: Mayor Rick Kowalczyk Unrepresented Employee: City Manager

RECONVENE SPECIAL MEETING Mayor Kowalczyk called the special meeting to order at 6:20 p.m. WEBSITE INPUT STUDY SESSION Administrative Services Manager Russell Brunson presented the staff report. The City Council provided input and direction regarding the new City website. CONVENE REGULAR MEETING/ROLL CALL/PLEDGE OF ALLEGIANCE Mayor Kowalczyk called the meeting to order at 7:02 p.m. PRESENT: Councilmembers Fraser, Muller, Penrose, Vice Mayor Ruddock, and Mayor Kowalczyk. Mayor Kowalczyk led the Pledge of Allegiance.

35

February 2, 2016 City Council Minutes Page 2 of 6 PROCLAMATIONS AND PRESENTATIONS Bill Chang of PG&E introduced Project Manager Anson Wong and Construction Supervisor Dillon Mills who presented an overview of the upcoming PG&E gas distribution pipeline replacement project and responded to questions from the Council. MAYOR’S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE Mayor Kowalczyk announced the City Council would be holding a retreat at 9:00 a.m. on February 9 at the Half Moon Bay Lodge/Club Room, that the State of the City Address would take place on February 11 at 6:00 p.m. at the Emergency Operations Center, and a meeting of the Coastside County Water District (CCWD) Board would be held on February 9 at 7:00 p.m. at the CCWD office. The Mayor noted a Concert in the Park would take place on February 14 at 1:00 p.m. CLOSED SESSION REPORT City Attorney Reed Gallogly stated the only reportable action the City Council took in closed session was finalization of the City Manager contract. CITY COUNCIL REPORTS Councilmember Penrose stated she attended the San Mateo County Office of Emergency Services Board of Supervisors meeting, the annual Chamber of Commerce Business Awards dinner, and a meeting of the San Mateo County Peninsula Clean Energy Advisory Committee. Councilmember Muller thanked Ritz-Carlton management for sharing their Navio Restaurant with It’s Italia staff to prepare and serve dinner. He stated he attended the annual Chamber of Commerce Business Awards dinner, and an EcoFarm Conference. He thanked staff for their clean-up efforts under the Highway 1 Bridge. Councilmember Fraser stated she attended the annual Chamber of Commerce Business Awards dinner, a Housing meeting, and offered birthday wishes to her friend’s grandmother, Grandma Fran on the occasion of her 103rd Birthday. Vice Mayor Ruddock stated she attended a Sewer Authority Mid-Coastside meeting and a meeting on Sea Level Rise. Mayor Kowalczyk stated he attended the annual Chamber of Commerce Business Awards dinner and a meeting of the Sewer Authority Mid-Coastside. He noted Vice Mayor Ruddock is the new chair of that Board. He stated he met with San Mateo County Supervisor Don Horsley and shared the state of the coast and Half Moon Bay with him as well as the City’s priorities.

36

February 2, 2016 City Council Minutes Page 3 of 6 CITY COUNCIL REQUESTS There were no requests by the Council. CITY MANAGER UPDATES TO COUNCIL City Manager Gonzalez acknowledged the coastal trail presents challenges and ongoing concerns which are perhaps linked to housing. Mayor Kowalczyk stated that Item 3B would be taken out of order and considered after the Consent Calendar due to the number of people present for consideration of that item. PUBLIC FORUM The following individuals addressed the City Council during Public Forum:

• The Rev. Father Michael Arase-Barham • Natalie Curthoys and Ashley Mullarkey • John Ullom • Clementia Kennedy • Jason Francisco • Pam Fisher

CONSENT CALENDAR

1. WAIVE READING OF ORDINANCES AND RESOLUTIONS 2. PURCHASE OF A NEW KUBOTA RIDING LAWN MOWER IN THE AMOUNT OF

$23,696 3. AWARD OF CONTRACT FOR CONSTRUCTION MANAGEMENT AND INSPECTION

SERVICES FOR PG&E’s GAS DISTRIBUTION PIPELINE REPLACEMENT PROJECT 4. ORDINANCE AUTHORIZING THE IMPLEMENTATION OF A COMMUNITY CHOICE

AGGREGATION PROGRAM (2nd READING) MOTION Councilmember Muller moved and Councilmember Penrose seconded a motion to approve the Consent Calendar, with Item No. 1C removed from the agenda to be considered at a future date. The motion carried unanimously. ORDINANCES AND PUBLIC HEARINGS

None

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February 2, 2016 City Council Minutes Page 4 of 6 STAFF REPORTS AND RESOLUTIONS 3.B. AFFORDABLE HOUSING POLICY DISCUSSION

Senior Management Analyst Sanderson presented the staff report.

The following citizens spoke during public comment:

• Martina Carrillo (translated by Magda Gonzalez) • Petra Murillo (translated by Magda Gonzalez) • Armando Serrano Flores (translated by Magda Gonzalez) • Ninfa Patino • Julieta Corea (not present when called to speak) • Maria Arrellano (not present when called to speak) • Eric DeBode • Charlels Kissick • Flor Garcia • Candelaria Lopez (translated by Magda Gonzalez) • Tom Coogey • Patricia Ramirez (translated by Magda Gonzalez) • Belinda Arriaga • Paul McGregor

The City Council discussed the item and addressed comments made by the public.

RECESS

Mayor Kowalczyk called a recess at 9:19 p.m. The meeting reconvened at 9:28 p.m. with all Councilmembers present.

3.A DIRECTION REGARDING MAIN STREET BRIDGE REHABILITATION PROJECT FUNDING

Management Analyst Early presented the staff report.

The following individual addressed the City Council during public comment:

• David Eblovi


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February 2, 2016 City Council Minutes Page 5 of 6 MOTION

Councilmember Muller moved and Councilmember Fraser seconded a motion to direct staff to prepare and submit a new Highway Bridge Rehabilitation (HBP) grant application for rehabilitation of the historic Main Street Bridge; defer contract negotiations and award of contract for design services for the Main Street Bridge Rehabilitation Project until the City receives a new HBP grant to rehabilitate the Main Street Bridge; and approve modification of the Main Street Bridge Advisory Committee to nine members by eliminating Planning Commission representation (position currently vacant). The motion carried 3-2, Vice Mayor Ruddock and Councilmember Penrose dissenting. Vice Mayor Ruddock left the meeting at 10:07 p.m.

3.C. CITY HALL WORK SPACE EXPANSION Deputy City Manager Khojikian presented the staff report.


• Ed Love • Dave Wharton


CONSENSUS

Following discussion, the Council directed staff to return with additional information regarding renovating City Hall and potential long-term leasing options.

3.D. REVISION OF CONSENT CALENDAR CONDUCT LANGUAGE

Interim City Clerk Blair presented the staff report.


• John Ullom • Paul Grigorieff • Pam Fisher

The Mayor extended the meeting five minutes.

MOTION

Councilmember Muller moved to revise the printed language regarding the Consent Calendar portion of each City Council agenda. The motion failed due to lack of a second.

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February 2, 2016 City Council Minutes Page 6 of 6 Due to lack of a motion, the Mayor closed the item without change. ADJOURNMENT Mayor Kowalczyk adjourned the meeting at 10:04 p.m. Respectfully Submitted: Approved: ____________________________ ___________________________ Jessica Blair, Interim City Clerk Rick Kowalczyk, Mayor

40

CITY OF HALF MOON BAY

MEMORANDUM

________________________________________________

DATE: April 19, 2016

TO: City Council

FROM: Magda Gonzalez, City Manager

SUBJECT: Budget Workshop Study Session #1

As part of the Fiscal Year 2016-2017 budget preparation process, tonight is

the first of two planned City Council budget study sessions to inform, discuss

and receive input on integral items that will help assist staff to prepare the

upcoming fiscal year’s budget.

The purpose of tonight’s budget study session is four fold: 1) to provide a

follow-up strategic planning session that details updated strategic elements

and corresponding initiatives from the February Council retreat; 2) to provide

information on the Finance Departments proposed budget methodology,

financial outlook and assumptions; 3) review and clarify Council

program/project interests from the Council retreat brainstorming session, and

4) review, discuss and achieve consensus on the City’s Capital Improvement

Program and corresponding capital budget for 2016/17.

The input and direction received from Council on these four integral items

will assist City staff as we finalize the reccomended budget, which will be

presented for Council review at the second budget study session on Tuesday

May 17th. Similar to the February Council Retreat, Pat Okeeffe will assist in

facilitating the budget Study Session in order to allow Council and City staff

to productively engage in the discussion.

41


AGENDA REPORT

For meeting of: April 19, 2016 TO: Honorable Mayor and City Council VIA: Magda Gonzalez, City Manager FROM: Yulia Carter, Finance Director TITLE: FISCAL YEAR 2016-2017 BUDGET STUDY SESSION ______________________________________________________________________ RECOMMENDATION: Accept the Fiscal Year 2016-2017 Budget Study Session report and provide additional policy direction for preparation of the FY 2016-17 Budget, if necessary. FISCAL IMPACT: There is no fiscal impact associated with this staff report. Staff will be bringing the proposed budget to the City Council for review and consideration in a second Study Session on May 17, 2016. BACKGROUND: The City of Half Moon Bay adopted the FY 2015-16 Operating and Capital Budget on June 2, 2015. A mid-year review of the budget was presented to Council on April 5, 2016. At that time, Council reviewed recommended revenues and expenditures adjustments and adopted a resolution authorizing adjustments to the Fiscal Year 2015-16 Operating and Capital Budget. Budget Methodology This year, staff is working on implementation of a modified base budget methodology. This is a systematic financial management strategy, commonly used by local governments, which will help achieve a more cost-effective delivery of public services. Expenses must be demonstrated as necessary and are not assumed to carry over from prior years. Each new program is considered in light of potential alternatives and priorities. This will allow the City to redirect efforts and funds from lower priority programs to higher priority programs which will improve efficiency and may reduce spending. The staff recommendations for service changes will be based on many factors, including the City’s strategic vision, staffing capacity and potential impact to the overall City operation and services provided to the community.

42

2016-17 Budget Study Session April 19, 2016 Page 2 of 4 Budget Process During the FY 2015-16 Mid-Year Budget review, the Finance Department worked closely with each department to analyze the FY 2015-16 projections to identify necessary adjustments for the FY 2015-16 Budget. These projections will be used to create a Base Budget for FY 2016-17, which will be adjusted with certain assumptions to reflect the current economic conditions in providing the existing service levels. Both the FY 2016-17 base and proposed (recommended) budgets will be presented to Council at the next study session in May. The budget document will incorporate department proposals and the priorities of the City Council. The Council will have an opportunity to review and consider budget options and provide direction to staff regarding any changes. On June 21st, the City Manager will provide a final Adopted FY 2016-17 Budget Document for approval and adoption by the Council. FY 2016-17 Base Budget Assumptions In developing the base budget for FY 2016-17, a number of revenue and expenditure assumptions are being made by City staff. The base budget is not an exact duplicate of the Adopted or Amended FY 2015-16 Budget because of actions that Council may have taken which modified the budget over the course of the year, and because of the 2016-17 budget assumptions used to develop the base budget. These assumptions are based on the projections and economic conditions known to staff between January and May 2016 and reflect the adjustments previously approved by City Council. The following are some of the key assumptions which will be applied to the FY 2016-17 Base Budget: FY 2016-17 Base Budget General Fund Revenue Assumptions. The General Fund is the City’s primary operating fund and is used to account for most day-to-day activities. It receives unrestricted revenues and provides the City’s general administrative services, law enforcement, and community development related activities such as planning, building, and engineering. Revenue sources include, but are not limited to transient occupancy tax (TOT), sales tax, property tax, business registration, and current fees for services.

The following revenues are projected to reflect significant changes over FY 2015-16:

• Transient Occupancy Taxes (TOT) is the City’s largest source of revenues. TOT revenues have increased by no less than 6% each year since FY 2009-2010 due to increased tourism activity and initiatives by the Chamber of Commerce to promote mid-week business travel. Finance will assume a 6% increase from the FY 2015-16 Revised Budget amount.

• Sales and Use Tax is currently the City’s second largest revenue source. Based on 43

2016-17 Budget Study Session April 19, 2016 Page 3 of 4

discussions with the City’s sales tax advisor, MuniServices, the local sales will increase by approximately 1.5%. However, the half-cent Measure J sales tax elapsed at the end of March 2016 with the final distribution of Measure J revenues expected to be received in the last quarter of the 2015-16 fiscal year. This will result in overall sales tax revenue decreasing by approximately $1.5 million in FY 2016-17.

• Property tax is currently the City’s third largest revenue source. The Finance Department will assume a 4% increase for base property tax based on prior year trends and information provided by the County. However, the FY 2016-17 budget recommendation for overall property taxes may be lower than actual amounts from the prior years as the distributions of excess ERAF (Educational Revenue Augmentation Fund) are too uncertain to include in the budget.

The remaining revenues projections will be determined based on department feedback, external sources, and further analysis.

FY 2016-17 Base Budget General Fund Expenditures Assumptions Personnel Expenditures FY 2016-17 Base Budget staffing and benefit projections will be finalized by the Finance Department and will include all known factors. The current MOUs that the City has adopted with each of the three bargaining units run through June 30, 2018. Notable increases will include:

• Employer pension contribution rates for FY 2016-17 as provided by CalPERS. • Salary Step Increases based on satisfactory performance evaluation for staff members

who may be eligible on their performance review dates. • A cost of living adjustment for all represented classifications of 2%, effective July 1,

2016, as per current MOU contracts. Part-Time Funding Part-time funding for interns and other staff has not been part of the adopted budget in the past. This budget will include funding for interns as part of the base budget assumption.

Overtime Funding Overtime assumptions will be included in the projections.

Other Expenditures

1. Professional Services Projections: For certain professional services contracts (including Police) the base budget will be set at 3% over the FY 2015-16 revised budget to account for possible contractual increases.

2. Operating Expense and Capital Outlay Projections: The base budget will be set at 2% over the FY 2015-16 revised budget to account for normal inflationary increases. 44

2016-17 Budget Study Session April 19, 2016 Page 4 of 4 CAPITAL IMPROVEMENT PROGRAM The Capital Improvement Program (CIP) is a document that provides fiscal details on major projects involving Streets, the Sewer System, Drainage, Park and Trail Improvements, and Public Facilities. It sets forth a financial plan for the construction of new or improved existing facilities, technical studies, design, and construction for City funded projects. For the 2016-17 Fiscal Year Adopted Budget, the City will produce the Operating Budget and the Capital Improvement Program Budget as two separate documents. There is a staff report dealing specifically with the CIP. FINANCIAL OUTLOOK Half Moon Bay continues to benefit from the improvement in the local economy and the economic growth throughout San Mateo County, Silicon Valley and the Bay Area. This is reflected in the financial outlook for the 2016-17 Fiscal Year. The major Revenues continue to increase at a normal or higher than expected rate, as referenced above. In terms of expenses, the City anticipates modest year to year increases in expenditures. There are a number of significant issues that may impact the City’s budget and future financial sustainability that City staff is monitoring. Potential challenges that the City will face include:

• The loss of Measure J funds (reducing the annual General Fund balance by approximately $1.5 Million per year)

• Uncertainties with the CalPERS retirement investment assumptions which may drive the PERS rates higher every year (due to lower investment returns and longer life expectancy of retirees)

• Unfunded liabilities as they relate to pension and Other Pension Employee Benefits (OPEB). In FY 2014-15, the City complied with the Governmental Accounting Standards Board (GASB) Statement 68 which revised the way that governments recognize pension liability. Similarly, GASB Statements 74 and 75, which will make similar accounting changes to OPEB plans, has been issued and will be effective in upcoming years.

• Utility and healthcare cost increases. • State Budget challenges and potential threat to local governments • The possibility of another recession.

45

.


AGENDA REPORT

For meeting of: April 19, 2016 TO: Honorable Mayor and City Council VIA: Magda Gonzalez, City Manager FROM: John Doughty, Community Development Director Peykan Abbassi, City Engineer TITLE: FIVE YEAR CAPITAL IMPROVEMENT PROGRAM ______________________________________________________________________________ RECOMMENDATION: Affirm Year One (FY 2016-17) Capital Budget and the Five Year Capital Improvement Program (CIP). FISCAL IMPACT: There is no fiscal impact related to this request. Based upon the City Council direction, staff will assess the fiscal impact on the FY 2016-17 Capital Budget and provide that as part of the next City Council study session scheduled for May 17, 2016. BACKGROUND: Over the last three years the City Council has committed funding to improve the condition of City streets. The City has spent considerable time and money to assess the conditions of the existing sewer main system and to identify future needs. Two years ago, the City initiated preparation of a new consolidated General Plan and Local Coastal Program/Plan Update. During this same time, the City began identifying capital infrastructure needs and preparing plans for the repair, replacement and enhancement of capital infrastructure. Individually and combined, these efforts represent a significant step forward investment and recovery from recession-based deferral of maintenance and capital facility upgrades. A Capital Improvement Program (CIP) is a tool that helps identify and prioritize major projects and repair/replacement needs, assigns cost, including required staffing and recommends schedules for design and construction of capital improvements over a multi-year period. Capital improvements are projects which involve the purchase, improvement or construction of major fixed assets and equipment which are typically large in size, expensive, non-recurring and relatively permanent. The CIP will identify capital improvements projects that are needed to satisfy the long-term needs, obligations and goals of the community. Under the direction of the City Council, these projects will be matched with overall strategic objectives and available funding sources. Capital needs are often identified in infrastructure master plans. These master plans not only allow for identification of needs and preliminary costing, but are also the basis for establishing development 46

Five Year Capital Improvement Program April 19, 2016 Page 2 of 5 impact fees which become another funding source for capital projects. The preparation and regular update of these various master plans are included in the Draft CIP to reflect need, cost and timing. The capital needs of the City are many. The needs are the result of aging infrastructure, much of which was built prior to incorporation, significant deferred maintenance, envisioned new facilities and the distinct challenges of maintaining infrastructure in a coastal location/climate. Funds and staffing necessary to deliver capital projects are limited; not every project identified in the CIP can be funded during year one of the CIP. As such, it is critical that staff focus its limited resources on the priority programs and projects determined by the City Council. At the request of the City Council, staff conducted a community workshop on the Capital Improvement Program. The meeting was held on the evening of January 25, 2016. The purpose of the meeting was to inform the community about what a CIP is and its purpose; to update the community on progress made on the current year's CIP; to present potential FY 2016-17 CIP projects, and to solicit community thoughts and input on those projects and their priorities. The meeting was attended by eleven individuals. City staff provided a presentation which was then followed by prioritization (via placement of dots). Additionally, community members were given the opportunity to identify other potential projects. Staff presented twenty-two potential projects for FY 2016-17 at the meeting. These projects had been previously identified and vetted by Staff CIP Committee in December, 2015 and January, 2016. Eleven of the twenty-two projects on the list received at least one dot. The Library Replacement Project was the top prioritized project with eleven dots. Highway 1 Safety—North, Highway 1 Safety—South, General Plan Update and Poplar Trail Erosion Repair each received three dots. Crosswalks and ADA Improvements received two dots. Attendees identified several potential new projects for FY 2016-17; elements of each of the items identified are included in the preliminary Five-Year CIP. On February 9, 2016, the City Council held its annual retreat. During the retreat, staff provided an overview of current and anticipated capital projects and needs. City Council members identified additional projects and programs for the coming years. City Council requested additional information on potential “Year One” projects. Staff provided additional information and subsequently individual Council Members provided their individual input to staff on prioritization. The needs and desires of the community are many and diverse. Underground infrastructure including sewer and storm drainage is in need of repair and replacement, the Coastal Trail is in need of repair and in some cases may require relocation due to drainage issues and coastal erosion. The community desires enhanced maintenance and improvement of parks and community facilities. The street, sidewalk and pedestrian network needs significant investment. Finally, there are basic operational improvements needed to meet statutory and general open government obligations. Staff is recommending that eight (8) mandatory/routine programs to be included in the Five Year CIP. The funding level for each of these programs will be subject to City Council review annually. While the two previous year’s budgets included a section identified as “CIP,” the document reflected a “project list” rather than a financially-based Capital Improvement Program. The prior CIP lists did not consider the complete cost of projects (hard and soft costs) and were overly optimistic in terms of schedule, particularly in light of limited staffing. This year’s CIP is under preparation and will reflect a

47

Five Year Capital Improvement Program April 19, 2016 Page 3 of 5 significant change in content and format from the prior year CIP. The CIP is being developed with a five year horizon and is being designed for future expansion to ten years to be more strategic. The CIP will be presented as a stand-alone document. Further input and direction from the City Council is required to finalize the Five Year CIP and FY 2016-17 Capital Budget. DISCUSSION: Overview The City’s CIP is comprised of two components: 1) the Five Year Capital Improvement Program; and 2) the single year funding authorizations, referred to as the Capital Budget. The Capital Improvement Program represents a long term (five year) comprehensive plan/list for meeting existing and anticipated capital needs of the City. The Capital Budget represents the City Council’s annual prioritization and funding authorizations. The CIP is subject to change based upon identified need or change in circumstances. The City of Half Moon Bay has generally funded capital projects and studies through the General Fund, grants and other “one time” funds on a “pay as you go” basis. Bonding of major capital projects and programs remains an option. Historically, the total project costs have not included soft costs such as project management and administrative support (legal, financial, etc.). Staff, also at times, has not fully accounted for staffing capacity and the multi-year delivery of many projects. At times, staff has pursued projects because grant funding was available, not necessarily because the project was a priority of the City Council. Initiation of the current CIP reflects a shift to look more strategically at capital projects, staffing and funding. As we are now operating in a time in which federal and State funding is limited, the need to prioritize Enterprise, Special Restricted and General Funds is even more critical. This CIP represents the next step of an iterative process to develop a comprehensive Capital Improvement Plan for the City. Per City Council direction, the CIP will expand the detail for the five year planning and budgeting horizon and ultimately expand the horizon to ten years. This change recognizes the tremendous capital needs and current limited available funds while acknowledging that the City must look strategically at its long term capital needs including life cycle replacement costs. Further, the extension of the planning horizon provides a more accurate representation of the long term costs of completing large capital projects. Staff, the community and City Council has identified fifty-eight (58) distinct projects for inclusion in the Five Year CIP with an estimated cost of approximately $71 million. This is a significant undertaking for a City (and staff) the size of Half Moon Bay. Funding Issues/Prioritization Capital project priorities should be considered in concert with the budgetary limits and staffing capacity. Budgetary limitations not only apply to the City’s ability to fund the study, design and construction costs (hard costs), but also to provide critical project management and administrative support (soft costs). While the City can utilize contract project management support, there are factors to be considered: 1) City staff is needed to oversee and ensure quality control of contractor work; 2) other administrative

48

Five Year Capital Improvement Program April 19, 2016 Page 4 of 5 support is required regardless of staff or contractor project management; 3) the costs of consultant services is high; and 4) in the current environment, contractor assistance is difficult to find and retain. Currently, we are also limited by the size and capacity of City Hall. Staffing capacity was not a metric utilized in the development of the list of “potential” capital projects, including those projects identified at the Annual Retreat. The “potential projects” list was a broad list of desired projects that were subsequently narrowed and prioritized. Projects lacking funding and/or staff capacity were pushed to Years 2-5 based upon strategic objectives, funding availability and staffing capacity. Ultimately, the objective of this CIP effort is to more fully identify and vet the projects to reduce the need for substantial annual re-prioritization. As was noted earlier, each Council Member provided input on their respective priorities for FY 2016-17. Staff compiled and consolidated City Council input on prioritization. The list was further evaluated by staff utilizing the following criteria:

• The work is statutorily required or routinely necessary to prevent deterioration or otherwise necessary to prevent injury or loss of life

• Work on the Project has commenced and significant expenditures have already been made • The project is a “follow-on” to prior completed work and critical to the ongoing effectiveness of

the Five Year CIP • The Project is funded in whole or part by a grant(s) that has been accepted by the City • Funding for the project is threatened • The Project meets a significant identified community need • The Project requires little to no project management

The next step in the review process was the completion of an estimate of project management time needed for each project. Typically, without adjustments, project management needs exceed the capacity of existing/anticipated staff and consultants. Following this assessment, staff re-evaluated the list with the objective of identifying high priority projects that can be fully funded inclusive of project management. Attachment 1 contains the staff recommended Five Year list of projects in priority order. To a great extent, contract project management will be used to deliver the Five Year CIP. The amount of outside assistance will be dependent upon City Council prerogative. Where allowable, project management costs will be funded by the grant or enterprise fund. Otherwise, project management costs will be borne by the General Fund. Project management costs have been included in project costs. Staff and consultant costs for project management will be assigned as project costs and paid from the capital project fund. As noted earlier, the City has not, in the past, adequately funded project management, which resulted in the delay in the start and completion of projects over the last several years including a number of projects in the current FY 2015-16 Capital Budget. Project management and construction oversight is also critical to ensure projects meet specifications and are built as designed. 49

Five Year Capital Improvement Program April 19, 2016 Page 5 of 5 Many of the projects identified will require multiple years to complete and have continuing impacts to the General Fund. Focusing strategically on certain programs and objectives will provide the opportunity to develop the Five Year CIP more fully and to commit funding to the projects in their entirety. This will also provide direction to staff on where to focus efforts on new funding opportunities. Staff is seeking input and direction from the City Council in order to finalize the CIP and FY 2016-17 Capital Budget. Finalization of the project list will allow staff the opportunity between now and May 17th to validate the availability of funds including General and Non-General Funds. Additionally, the action will allow staff to schedule the CIP for Planning Commission General Plan consistency review pursuant to State law. ATTACHMENT:

1. Recommended Projects for Five Year CIP in Priority Order

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City of Half Moon BayRECOMMENDED FIVE‐YEAR CAPITAL PROJECTS LIST

Current Year Year One Year Two Year Three Year Four Year Five

Category Capital Improvement Project Name 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21Year Start

FY 2016‐17 RECOMMENDED GENERAL FUND ALLOCATION

FY 2016‐17 RECOMMENDED NON‐

GENERAL FUND ALLOCATION

EST. TOTAL PROJECT COST

1 Sewer Routine Sewer Maintenance Program X X X X X X ‐$ 165,000$ 599,500$ 2 Sewer Sewer Main Repair Program X X X X X X 700,000$ 3,289,000$ 3 Streets Routine Crosswalks and ADA Retrofit Program X X X X X X 85,000$ ‐$ 330,000$ 4 Streets Routine Pavement Management and Traffic Safety Program X X X X X X 165,000$ ‐$ 2,475,000$ 5 Streets Routine Sidewalk Replacement and Repair X X X X X X 90,000$ ‐$ 440,000$ 6 Sewer Ocean Colony Pump Station Replacement X X X X ‐$ 220,000$ 2,420,000$ 7 Sewer Pelican Pt. Pump Station Generator Replacement Project X ‐$ 165,000$ 165,000$ 8 Storm Storm Drain Master Plan Implementation (Excluding Seymour and Kehoe) X X X X ‐$ ‐$ 2,200,000$

9 Streets Highway 1 Safety‐‐North X X X X 25,000$ 475,000$ 4,800,000$ 10 Streets Highway 1 Safety‐‐South X X X X 25,000$ 350,000$ 3,500,000$ 11 Eco Dev General Plan and Local Coastal Program Update X X X 145,000$ 1,064,547$ 12 Facilities Library Replacement X X X 4,950,000$ 12,050,000$ 23,000,000$ 13 Op Improv Financial Software X X X ‐$ ‐$ 250,000$ 14 Trails Seymour Bridge Replacement X X 300,000$ ‐$ 605,000$ 15 Streets Main Street Pavement Repair Project X X 60,000$ ‐$ 60,000$ 16 Storm Storm Drain Master Plan (Phase 2) X X 187,000$ ‐$ 187,000$ 17 Op Improv Website Upgrade X X 150,000$ ‐$ 150,000$ 18 Facilities City Hall Work Space Expansion X X 191,400$ 19 Streets Main Street Bridge Rehabilitation Project X X X X X 75,000$ 100,000$ 4,500,000$ 20 Trails Poplar Beach Coastal Trail‐‐Emergency Erosion Repair X X 88,000$ ‐$ 88,000$ 21 Streets Highway 1/Kelly Avenue Intersection Improvement X X X 250,000$ 825,000$ 22 Parks Parks Master Plan X 165,000$ ‐$ 165,000$ 23 Streets Street Tree Assessment X 71,500$ 71,500$

TOTAL 6,686,500$ 14,370,000$ 51,375,947$

24 Trails Stair Access at Poplar Beach X X X 440,000$ 25 Parks Community Garden Assessment X 22,000$ 26 Parks Smith Field Tot Lot and T‐Ball Field X X 220,000$ 27 Trails Bike and Pedestrian Master Plan X 110,000$ 28 Trails Ocean Colony Trail Repair X 110,000$ 29 Trails Naomi Patridge Trail Extension X X X 1,100,000$ 30 Eco Dev Downtown Core Area Master Plan X X 132,000$ 31 Facilities City Parking Lots Reconstruction 240,000$ 32 Facilities Ted Adcock Center Re‐Roof X 80,000$ 33 Parks Slurry Seal Poplar Beach Parking Lot X 40,000$ 34 Parks Smith Field Improvement‐‐Irrigation Retrofit X 135,000$ 35 Storm Kehoe Ditch Implementation‐‐Pilarcitos to Frontage Road X X X 8,800,000$ 36 Storm Seymour Ditch Erosion Repair X X X 1,100,000$ 37 Eco Dev Downtown WiFi Assessment X 22,000$ 38 Eco Dev Electric Vehicle Charging Station X 44,000$

Man

datory and

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outin

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LOCATION ‐ C:\Users\jessicab\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\PP24RCW6\April 19th Recommended CIP Master List v1 ON SHEET: "CIP 1‐5 Yrs Master List" PRINTED ON: 4/15/2016 AT 10:43 AM

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City of Half Moon BayRECOMMENDED FIVE‐YEAR CAPITAL PROJECTS LIST

Category Capital Improvement Project Name 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21Year Start

FY 2016‐17 RECOMMENDED GENERAL FUND ALLOCATION

FY 2016‐17 RECOMMENDED NON‐

GENERAL FUND ALLOCATION

EST. TOTAL PROJECT COST

39 Facilities Solar Access Study X 33,000$ 40 Trails Ocean Colony Trail‐‐ Porta‐Potty and Retaining Wall Replacement X 55,000$

TOTAL 12,683,000$

41 Eco Dev Downtown Gateway Arch‐‐North X 264,000$ 42 Eco Dev Wayfinding and Entry Signs X X X 300,000$ 43 Streets Highway 92 Safety Project (Oureach) X X 600,000$ 44 Streets Kelly Avenue Complete Street Project X X 1,375,000$ 45 Trails Poplar Beach Coastal Trail Rehabilitation and Repair X X 742,500$ 46 Parks Community Garden Implementation X X 220,000$ 47 Trails Walkway Extension from Cameron's to Smith Field X X 330,000$ 48 Parks Ocean View Park Play Structure Replacement X X 44,000$ 49 Parks Smith Field Improvement‐‐Water Main Replacement X X 220,000$ 50 Streets Poplar Street Complete Street Project X X X 1,650,000$ 51 Trails Ocean Colony Trail Repair X 55,000$ 52 Facilities Solar Access Study‐‐ Implementation X 82,500$ 53 Eco Dev Downtown Gateway Arch‐‐South X 220,000$ 54 Eco Dev Downtown WiFi Assessment‐‐Implementation X 137,500$

TOTAL 6,240,500$

55 Parks Kehoe Park Play Structure Replacement X 30,000$ 56 Trails Split Rail Fence Extension at Poplar Beach Trail X 110,000$ 57 Parks Frenchmen's Creek Park Play Structure Replacement X 33,000$ 58 Parks New Magnolia/Seymour Park X 385,000$

TOTAL 558,000$

TOTAL PROJECTS COST 70,857,447$

Year Fou

r/Five

Year Three

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AGENDA REPORT

For meeting of: April 19, 2016 `TO: Honorable Mayor and City Council VIA: Magda Gonzalez, City Manager FROM: Alex Khojikian, Deputy City Manager Vivian Housen, City Sewer Engineer TITLE: APPROVAL OF BUDGET FOR PRELIMINARY DESIGN OF SEWER AUTHORITY MID-

COASTSIDE’S RECYCLED WATER FACILITY RECOMMENDATION: Adopt a resolution approving a project budget for preliminary (25%) design of the Sewer Authority Mid-Coastside (SAM) Recycled Water facility, and requiring preparation of a business plan as part of the preliminary design scope to address City documented concerns with the project. In addition, require that upon completion of the 25% design and business plan, the SAM consultant obtains confirmation/endorsement in writing from Coastside County Water District (CCWD) that it has reviewed the business plan and wishes to proceed as a partner in a recycled water project based on the information received. FISCAL IMPACT: The total project cost is $181,562. The estimated City fiscal impact associated with this recommended Council action is $92,597, a 50.5% share of the project as per SAM Joint Powers Authority Agreement requirements. Staff is recommending transferring funds from Sewer Capital Fund (06) to Sewer Operating Fund (05) to cover the cost of the project. BACKGROUND: In December 2014, the City of Half Moon Bay approved the Recycled Water Project Guiding Principles between SAM, Montara Water and Sanitary District (MWSD), and Coastside County Water District (collectively, “the Parties”). Approval of these Principles was also required by Granada Community Services District (GCSD) . The purpose of the Guiding Principles was to set out the basic terms and conditions pursuant to which the Parties will agree to finance, design, construct and operate the Phase 1 Recycled Water Project. As part of Phase 1, the Parties intend that a recycled water treatment facility would be constructed at the SAM treatment plant in order to treat the wastewater to a water quality level sufficient for its use as recycled water for irrigation of the Ocean Colony Partners (OCP) golf course. The water would be

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distributed and sold by CCWD to OCP. The Ocean Colony golf course uses primarily groundwater, which is a lower cost supply, for golf course irrigation. Groundwater is supplemented by water that is purchased from Coastside County Water District (CCWD). The item before the Council this evening is SAM’s request to approve a project budget for preliminary (25%) design of the Sewer Authority Mid-Coastside (SAM) Recycled Water facility. The cost of the preliminary design will be borne by each member agency without reimbursement, if the project does not move beyond the preliminary design phase. Last month, both MWSD and GCSD approved the project budget for preliminary (25%) design of the SAM Recycled Water facility. The City previously approved the FY15-16 SAM budget, which included a Recycled Water project budget of $150,000 of which the City contributed $75,000. This budget was for CEQA work on the project. However, these monies have been primarily used for water quality sampling. The requested budget would be in addition to the amount that was previously approved and expended in FY15-16. Recycled Water has been discussed for many years by SAM and its member agencies. Since 2008, multiple studies have been prepared for SAM related to constructing a recycled water facility at the existing SAM waste water treatment plant. Staff has provided a synopsis of these recycled water studies in chronological order. The 2008 report discusses three different treatment technologies. However, the 2009, 2010, and 2015 project cost estimates are based on a technology called membrane filtration. The type of treatment technology directly relates to the type of water quality produced by the treatment plant to serve the specified water quality needs of the golf course. The type of treatment technology used directly relates to the overall projects cost. In 2008, SRT Consultants prepared a Recycled Water Study that identified six potential customers, explored various water treatment technologies, and estimated costs of up to $6.1 million for the new recycled water treatment facility. The 2008 study also included a $6.8 million (in 2008 dollars) option to treat and deliver water only to the Ocean Colony golf course. This cost was for reverse osmosis technology, which is different than membrane filtration. Reverse osmosis is needed to remove the excess salts (water quality) that would remain if membrane filtration were used. In 2009, SRT prepared an updated Study that updated treatment needs and costs for recycled water delivery to Ocean Colony. The 2009 project uses SAM’s waste water treatment plant spare aeration basin and one secondary clarifier as recycled storage during summer months, presuming that the clarifier will not be needed and can be properly disinfected and converted to a recycled water storage facility. The Regional Board requires that the treatment plant have redundant capacity. The Recycled Water plan calls for the aeration basin and clarifier to serve as storage. However, this would take away the redundancy of the treatment plant. The 2009 study recommends the use of membrane filtration and disinfection to meet the water quality needs of Ocean Colony. The proposed cost for this option was $8.5 million in 2009 dollars.

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In 2010, SRT prepared a Recycled Water Facility Plan. This document presented the same Ocean Colony option as in the 2009 Study, but for a proposed cost of $6.2 million, in 2010 dollars. This project cost estimate is $2.3 million lower than the 2009 estimate. In 2015, SRT updated the 2010 documents. The 2015 update notes that the recycled water would be high in salts, and that Ocean Colony would need to access potable water supplies bi-monthly to flush the system and the greens. The 2015 report reduces recycled water treatment plant costs by an additional $1.7 million, and increases design/administration/construction management costs to 40 percent. The 2015 report also omits recycled water pipeline costs, which range from $990,000 to $2.5 million as stated in prior reports1. These changes result in an updated SAM-only cost of $3.9 million. The report indicates that the Ocean Colony golf course and CCWD have both provided their support for the project. DISCUSSION: The 2015 project cost appears to be low. As the various reports were produced, treatment plant costs changed, with the most recent changes resulting in a $1.7 million decrease in estimated treatment plant costs for the same plant. As facility costs were reduced, design, administration, and construction management costs increased from 25 percent to 40 percent. The project costs that were provided in the 2008, 2009, 2010, and 2015 reports are summarized in Table 1.

Table 1 Proposed Cost for Microfiltration/UV Recycled Water Treatment Facility at SAM

(from various SAM reports)

Budget Item 2008 2009 2010 2015 RW Facilities at SAM Plant $ 4,229,784 $ 6,000,000 $ 3,923,000 $ 2,218,250 Conveyance Pipeline $ 1,179,784 $ 2,500,000 $ 750,000 $ - Contingency (10% to 25%) $ 1,352,392 Incl. $ 467,300 $ 554,563 Subtotal $ 6,761,960 $ 8,500,000 $ 5,140,300 $ 2,772,813 Engineering, Admin, CM (25% to 40%) $ 2,704,784 Incl. $ 1,028,060 $ 1,109,125

Total $ 6,761,960 $ 8,500,000 $ 6,168,360 $ 3,881,938* * Per CCWD Technical Memo 2, Conveyance pipeline would add up to $1.2M to 2015 cost

1 In March 2016, CCWD provided a Technical Memorandum with estimated costs for CCWD facilities. The estimated cost for conveyance facilities is $1.2 million.

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Although technology has improved, the cost to implement this technology has not decreased over the past decade. It is important that an accurate cost of service, which includes both capital and operating costs, be established for the project. For this reason, as part of the preliminary design, staff recommends that the City require a business plan that addresses the City’s concerns related to total cost of service, annual operating cost for the SAM facilities (CCWD has developed separate operating costs for the conveyance facilities); annual cost to disinfect and certify the SAM clarifier for recycled water storage; additional cost for storage that can be guaranteed to CCWD (alternatively, a cost should be assigned for compensation by CCWD for use of the SAM wastewater storage facilities); and additional costs to be incurred by CCWD, should SAM not be able to provide the contracted amount of water (for example, if the clarifier is required for wastewater services). Specifically, the following components are to be addressed as part of the business plan:

1. Initial capital costs 2. SAM annual operations and maintenance costs (approximately $200,000 from SRT

reports) 3. Cost to disinfect and certify the SAM clarifier for recycled water storage on an annual

basis, and rental cost to SAM for use of this facility 4. Rental cost to SAM for use of the aeration basin 5. Provisions to accommodate the risk of losing clarifier storage (and associated recycled

water production) due to treatment plant needs 6. Provisions to accommodate for the loss of the aeration basin for storage, as SAM

operations require redundancy. 7. Potable water costs for flushing water on a bimonthly basis, or as needed to address

water quality (salts) from the recycled water supply. Include any other potable water charges that may be assessed by CCWD.

8. Review of total annual recycled water cost of service as compared to available funding, which includes funding from OCP of approximately $500,000/year.

ATTACHMENTS:

1. Resolution approving a project budget for preliminary design of the Sewer Authority Mid-Coastside Recycled Water facility

Available for review in the City Clerk’s Office:

2. SRT 2008, 2009, 2010 and 2015 Recycled Water studies 3. CCWD Memos 1 and 2

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Resolution No. C-2016-____

APPROVAL OF BUDGET FOR PRELIMINARY DESIGN OF SEWER AUTHORITY MID-COASTSIDE’S RECYCLED WATER FACILITY

WHEREAS, SAM requests the Half Moon Bay City Council to approve a project budget for preliminary (25%) design of the Sewer Authority Mid-Coastside (SAM) Recycled Water facility.; and WHEREAS, the total project cost is $181,562. The estimated City fiscal impact associated with this recommended Council action is $92,597, a 50.5% share of the project as per SAM Joint Powers Authority Agreement requirements; and WHEREAS, the City Council authorizes the transferring of funds from Sewer Capital Fund (06) to Sewer Operating Fund (05) to cover the cost of the project.; and WHEREAS, as part of the project the City requires a business plan that addresses the City’s concerns related to total cost of service, annual operating cost for the SAM facilities (CCWD has developed separate operating costs for the conveyance facilities); annual cost to disinfect and certify the SAM clarifier for recycled water storage; additional cost for storage that can be guaranteed to CCWD ( alternatively, a cost should be assigned for compensation by CCWD for use of the SAM wastewater storage facilities); and additional costs to be incurred by CCWD, should SAM not be able to provide the contracted amount of water (for example, if the clarifier is required for wastewater services). WHEREAS, specifically, the following components are to be addressed as part of the business plan: 1. Initial capital costs 2. SAM annual operations and maintenance costs (approximately $200,000 from SRT

reports) 3. Cost to disinfect and certify the SAM clarifier for recycled water storage on an annual

basis, and rental cost to SAM for use of this facility 4. Rental cost to SAM for use of the aeration basin 5. Provisions to accommodate the risk of losing clarifier storage (and associated recycled

water production) due to treatment plant needs 6. Provisions to accommodate for the loss of the aeration basin for storage, as SAM

operations require redundancy. 7. Potable water costs for flushing water on a bimonthly basis, or as needed to address

water quality (salts) from the recycled water supply. Include any other potable water charges that may be assessed by CCWD.

8. Review of total annual recycled water cost of service as compared to available funding, which includes funding from OCP of approximately $500,000/year..; and

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NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Half Moon Bay hereby approves a project budget for preliminary (25%) design of the Sewer Authority Mid-Coastside (SAM) Recycled Water facility, and requiring preparation of a business plan as part of the preliminary design scope to address City documented concerns with the project. In addition, requires that upon completion of the 25% design and business plan, the SAM consultant obtains confirmation/endorsement in writing from Coastside County Water District (CCWD) that it has reviewed the business plan and wishes to proceed as a partner in a recycled water project based on the information received

***************************************************************** I, the undersigned, hereby certify that the forgoing Resolution was duly passed and adopted on the 19th day of April, 2016 by the City Council of Half Moon Bay by the following vote: AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

ATTEST: APPROVED: ___________________________ _____________________________ Jessica Blair, Interim City Clerk Rick Kowalczyk, Mayor

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