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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
Part C: The Contract
Part C3: Scope of Work
C3.1 Employer’s Works Information
C3.2 Annexes
Date:
G. GertseCivil EngineerPort of Saldanha
REVIEWED BY:
Date:
D. KuhnSenior Civil EngineerPort of Saldanha
APPROVED:
Date:
J. SmitPort EngineerPort of Saldanha
Status
Should any requirement or provision in the parts of the Scope of Work conflict with any
requirement of any Standardised Specification, particular specification or any drawings, the
order of precedence, unless otherwise specified, is:
Drawings
Particular Specifications
Generic Specifications
Variations to Standardised Specifications
SANS or other Standardised Specifications
Part C3: Scope of Work Page 1
TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
PORT OF SALDANHA
PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS
TENDER NUMBER: TNPA 686
C3.1 EMPLOYER’S WORKS INFORMATION
1. DESCRIPTION OF THE WORKS
1.1. Executive Overview
The works that the Contractor is to perform involve the construction of a box channel and retention pond stormwater network
The work will be conducted in a working port environment.
A summary of the work required in order to provide bulk stormwater network include:
General site clearance and demolition of old port services building
Construction of retention pond and earthworks
Excavation and layer works for channel construction
Construction of box channel to spec in-situ
Placement of mentis grating in channel
Grading and compacting of backfill material along channel
Testing and commissioning safe functionality of stormwater network
1.2. Employer’s Objectives
The Employer’s objectives are to provide bulk stormwater network service to the
Offshore Supply Base area. This project is to be executed with minimal disruption to
port operations and other contracts taking place within the port.
1.3. Demolition
The demolition of the old port services building is aimed at reducing the workshop in
order for the retention pond to be constructed in the same location. This workshop has
a wood and corrugated iron structure founded on a 25m x 10m concrete base (allow
for nominal reinforcement).
Demolition has to account for removal and closing of all services as well as disposal
to an approved dumping site. Any TNPA property assets that are still in functional
condition would be transported to a designated storage area.
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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
1.4. Retention Pond
The new retention pond to be constructed in place of the old port services building
consists of a 15m x 30m (out perimeter) pond, excavated to 1.5m at a slope of 1:1.
The pond will have no additional geotextile material and consist only of compacted
existing founding material.
There is one inlet to the retention pond via concrete chutes and pitched stone scour
protection. The volume of the retention pond accounts for the expected load of a 1:50
year flood intensity for the contributing catchment area. Concrete sleepers will be
placed at 1.5m around the retention pond and also act as access by foot to the
retention pond as per spec.
1.5. Stormwater network channels
The stormwater network will consist of steel reinforced 300mm x 300mm internal
dimension box channels. A 50mm concrete (min of 10MPa) blinding layer before
construction of box channels. The channels are to be casted to spec in-situ along the
extent of the Offshore Supply Base adjacent to the main access road.
The channel will be 541m long and end at the retention pond. Box channels will have
to be casted in alternate 2.4m sections for form flush construction joints. Expansion
joint former shall be placed every 4th section (9.4m apart) to allow for cracking. A
concrete strength of 40MPa and minimum cover depth of 40mm is expected.
1.6. Interpretation and terminology
Wherever the following words or phrases are used in the listed or referred
documentation, they are interpreted in this contract as follows:
Word or phrase Interpretation
“Transnet National Ports Authority (TNPA),
A Division of Transnet SOC LTD,
Registration no. 1990/000900/30” in the
context of:
owner, occupier or user of the new asset;
insurer of the works; paymaster (i.e.
Transnet shall pay); a party to the
The Employer
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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
Word or phrase Interpretation
contract
“Transnet National Ports Authority (TNPA),
A Division of Transnet SOC LTD,
Registration no. 1990/000900/30” in the
context of:
a duty or procedure to be performed in the
administration of the contract
the Project Manager or the Supervisor
as determined by the conditions of
contract
Accepted, acceptable, approved, approval,
by or to the satisfaction of the Project
Manager, Engineer or the Architect
Accepted, acceptance, by or to the
satisfaction of the Project Manager or
the Supervisor as determined by the
conditions of contract
accepted by (or to the satisfaction of) the
Project Manager, Engineer or the Architect
accepted by the Project Manager or
the Supervisor
a duty, procedure, decision or action of the
Engineer or the Architect and/or the
Superintendent, client representative, Site
Supervisor or Clerk of Works
an action of the Project Manager or
the Supervisor depending on the
context. Clause 14 of the Core
Clauses determines what the actions
of each are. Either may delegate in
terms of Clause 14.2
Engineer, Architect Project Manager or the Supervisor
depending on the context.
Specification The Employers Works Information
together with all other documentation
and standards referred to therein
Plant or equipment Where these terms appear to be in
conflict with the terms used in the
Contract, Employers Works
Information and Pricing Data, these
terms should be interpreted in their
original context.
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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
Word or phrase Interpretation
Note 11.2(12) of the Conditions of
Contract. Plant and materials are
items intended to be included in the
works.
The following abbreviations are used in this Works Information:
Abbreviation Meaning given to the abbreviation
AIA Authorised Inspection Authority
AASHTO American Association of the State Highway Transport Officials
BBBEE Broad Based Black Economic Empowerment
BS British Standards Institute Specifications
CEMP Construction Environmental Management Plan
CDR Contractor Documentation Register
CDS Contractor Documentation Schedule
CRL Contractor Review Label
CSHEO Contractor ’s Safety, Health and Environmental Officer
CM Construction Manager
DWG Drawing
EO Environmental Officer
HAW Hazard Assessment Workshop
HAZOP Hazard and Operability Study
HSSP Health and Safety Surveillance Plan
INC Independent Nominated Consultant
IP Industrial Participation
IR Industrial Relations
IPP Industrial Participation Policy
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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
Abbreviation Meaning given to the abbreviation
IPO Industrial Participation Obligation
IPS Industrial Participation Secretariat
IRCC Industrial Relations Co-ordinating Committee
JSA Job Safety Analysis
CIRP Contractor ’s Industrial Relations Practitioner
Native Original electronic file format of documentation
TNPA Transnet National Ports Authority
PES Project Environmental Specifications
PHA Preliminary Hazard Assessment
PIRM Project Industrial Relations Manager
PIRPMP Project Industrial Relations Policy and Management Plan
PLA Project Labour Agreements
PM Project Manager
PSIRM Project Site Industrial Relations Manager
PSPM Project Safety Program Manager
PSSM Project Site Safety Manager
ProgEM Programme Environmental Manager
ProjEM Project Environmental Manager
QA Quality Assurance
R&D Research and Development
SANS South African National Standards
SES Standard Environmental Specification
SHE Safety, Health and Environment
SHEC Safety, Health and Environment Co-ordinator
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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
Abbreviation Meaning given to the abbreviation
SIP Site Induction Programme
SMP Safety Management Plan
SSRC Site Safety Review Committee
TNPA Transnet National Ports Authority
TPT Transnet Port Terminals
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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
2. GENERAL REQUIREMENTS, MANAGEMENT AND START UP
2.1 Project Meetings
Regular meetings of a general nature will be convened and chaired by the Project
Manager as follows:
The Contractor shall attend management meetings at the Project Manager’s
request. It is envisaged that a minimum of one contract management meeting,
plus weekly site meetings will be held. The Contractor will be required to present
relevant information including quality plans, schedules (including progress, issue
and risk register progress), subcontractor management, and health, environment
and safety issues as such meetings.
Meetings of a specialist nature may be convened as specified elsewhere in this
Works Information or if not so specified by persons and at times and locations to
suit the Parties, the nature and the progress of the works. The person convening
the meeting within five days of the meeting shall submit records of these meetings
to the Project Manager.
All meetings shall be recorded using minutes or a register prepared and circulated
by the person who convened the meeting. Such minutes or register shall not be
used for the purpose of confirming actions or instructions under the contract, as
these shall be done separately by the person identified in the conditions of contract
to carry out such actions or instructions.
2.2 Documentation Control
In undertaking the Works (including all incidental services required), the Contractor
shall comply with the Employer’s document control requirements.
2.3 Health and Safety Requirements
The Contractor shall comply with the Employer’s health and safety requirements as
listed in Clause 6.
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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
2.4 Environmental Constraints and Management
2.4.1 The Contractor shall comply with the Employer’s environmental requirements as listed in
Clause 6.
The Contractor performs the works and all construction activities within the Site and
Working Areas having due regard to the environment and to environmental
management practices as more particularly described within the SES.
The SES describes the minimal acceptable standard for environmental management
for a range of environmental aspects commonly encountered on construction projects
and sets environmental objectives and targets, which the Contractor observes and
complies.
The overarching obligations of the Contractor under the CEMP before construction
activities commence on the Site and/or Working Areas is to provide an environmental
method statement for a particular construction operation at the Site and/or Working
Area by the Contractor and where requested by the Project Manager and to comply
with the following:
The Contractor shall ensure that his management, foremen and the general
workforce, as well as all suppliers and visitors to site must go through an Induction
prior to commencing any work on site. If new personnel commence work on the
site during construction, the Contractor shall ensure that these personnel undergo
the Induction Programme and are made aware of the environmental specifications
on site.
The Contractor must appoint a sufficient number of named assistants to the
CSHEO to monitor environmental issues e.g. litter, spills, illegal activities, fence
patrol, dust etc. These appointments, along with details of the individuals being
appointed and job descriptions, must be sent to the Project Manager for his
approval.
The list below is a list of some of the issues that the Contractor must ensure he has
planned for to meet the requirements of the environmental specifications. It is not a
comprehensive list but serves as a guide:
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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
Cement and concrete batching
Workshop and maintenance of plant
Protection of natural fauna and flora
Protection of historical and archaeological artefacts
The Contractor shall clear and clean the Site and Working Areas and ensure that
everything not forming part of the works is removed from the Site and Working Areas
and that all rehabilitation has taken place in accordance with the PES. An
Environmental Closure Certificate has been issued by the SHEC and signed off by the
Project Manager.
2.5 Quality Assurance Requirements
The Contractor shall have, maintain and demonstrate its use to the Project Manager
the documented Quality Management System to be used in the performance of the
works. The Contractor’s Quality Management System shall conform to:
International Standard ISO 9001
or an equivalent standard acceptable to the Project Manager
and Employer’s quality assurance requirements as listed in Clause 6
The Quality Plan means the Contractor’s statement, which outlines strategy,
methodology, resources allocation, QA and Quality Control co-ordination activities to
ensure that the works meet the standards stated in the Works Information.
2.6 Training Workshops and Technology Transfer
The Contractor facilitates the requirements for training workshops as defined in the
health and safety requirements.
All drivers of vehicles using the port operational roads shall undergo an induction
course to familiarise them with the terminal layout and the applicable regulations.
The Contractor shall utilise permanent residents of the Saldanha Bay Municipal
Region for staffing up some of his/her requirements and shall ensure that there is
adequate skills transfer taking place.
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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
2.7 Provision of Bonds and Guarantees
The form in which a bond or guarantee required by the conditions of contract is to be
provided by the Contractor is given in Part C1 Agreements and Contract Data,
document C1.3, Sureties.
The Contractor provides a bond or guarantee as required by the conditions of contract
concurrently with the execution by the Parties of the form of agreement as indicated in
the T2.2 Tender Returnables.
2.8 Cash flow
The Contractor shall submit to the Project Manager a detailed monthly cash flow chart
based on the contract programme showing the anticipated cash flow as represented
by expected payment claim submissions, not only payments received.
2.8.1 Fortnightly Expediting Report
The Contractor shall submit to the Project Manager by facsimile or email within four
(4) days after the middle and end of each month, a report on progress of any off-site
manufacturing activities of the Contractor during the previous half-month.
The fortnightly report shall state the current percentage progress of each major piece
of equipment as applies at that date.
Each report shall state the actual completion date for those activities completed in the
last reported period shall advise the anticipated completion date for each piece of
equipment and shall comment on any delay or variance with respect to scheduled
progress.
The Contractor shall also report his calculated overall completion percentage for each
Subcontract at each report date.
Monthly invoices may not be recommended for payment unless and until the end of
month status report for all off-site work is received.
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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
2.9 Programme and Planning
2.9.1 General
The Contract programme, progress reports, subsequent updates, revisions and
supplementary programmes as detailed in this section are an essential part of the
project control system used by the Employer for managing the Works and in
monitoring the progress of the work under the Contract. Key Dates and Completion
Dates as defined in the Contract Data are incorporated into the programme.
2.9.2 Programme Submission
The Contractor’s Detailed Programme, which complies with the requirements as
indicated in the Works Information, shall be submitted in both hard and soft copy
forms. Microsoft Project is being used by the Employer for Planning on the Project.
The Contractor shall use a suitable computerised planning package, as accepted by
the Project Manager, which is compatible with Microsoft Project.
2.9.3 Programme network, structure and methodology
2.9.3.1 Network
The Critical Path Method (CPM) technique of planning and scheduling will be used for
the Project. The Contractor shall provide schedules showing the critical path(s),
together with a total float report for acceptance by the Project Manager.
The programme network shall have no fewer activities than the technical and
commercial breakdowns listed in the activity schedule.
Networks are constructed to reflect the possible sequences of activities using resource
scheduling to stagger the performance of activities into the most probable sequence.
The activity durations are estimated in working days and shall be realistic and based
on quantities and applied resources.
The calendars used are based on normal working hours per day and working days per
week or as prescribed by the Project Manager in accordance with the Project.
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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
2.9.3.2 Structure and Methodology
The programme layouts shall take into account the approved Facility Breakdown
Structure (FBS) reflecting the manner the works are to be performed. The following
levels of programme are to be used for this project:
Level 1 Master Schedule - defines the major activities and interfaces between
engineering, procurement, fabrication and construction, transportation, installation,
and pre-commissioning, commissioning, and start-up. This is a high level summary
schedule, and is included in the monthly progress report.
Level 2 Project Schedule - summary schedules "rolled up" from the level 3
project schedule. The structure and layout will be in accordance with the FBS as
defined in the level 3 schedule.
Level 3 Project Schedule - detailed schedules, which are generated for tracking
and control of various activities and deliverables for all phases of the project. The
activities will be coded in accordance with the FBS. Various layouts and
corresponding filters can be developed to reflect the requirements of the Project
Leads and managers.
Level 4 Project Schedule - This detailed discipline speciality level programme is
developed and maintained by the Contractor and generated for tracking and
control of various activities and deliverables for all phases of the Project. This
programme utilizes the FBS structure and relates to the scheduled activities in the
pricing activity schedules or groups of activities. The programme represents the
day-to-day activities by discipline that are work unit based and become
summarized in the level 3 activities.
2.9.4 Progress Reporting and Reports
2.9.4.1 Reporting and Monitoring
To demonstrate the actual progress and forecast completion of the work under the
Contract the Contractor shall, on a weekly basis, update and submit to the Project
Manager the latest accepted programme and progress report including histograms
and s curves.
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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
Monitoring and review of the progress of work under the contract shall consist of an
assessment of all activities currently in progress to determine percentage complete,
forecast completion dates, manning histogram showing plan verse forecast, deviations
from the target programme and actions required for remedy.
Weekly progress review meetings shall be conducted to report and assist control of
the work under the Contract.
2.9.4.2 Reports
Level 4 programme - updated weekly showing 2 separate bars for each task i.e.
the primary bar shall reflect the current forecast dates and the secondary bar the
latest accepted programme.
3 week look ahead schedule - in the same format as above updated and issued
weekly.
Manpower histogram - updated and issued weekly showing actual, forecast and
planned.
S-curves - updated and issued weekly showing actual % complete verses
planned % for the overall contract utilizing the earned values as calculated by the
detailed progress report.
Detailed progress report - updated and issued weekly utilizing a spreadsheet to
calculate earned progress of activities, as reflected on the level 4 programme,
based on installed quantities. Activities shall be weighted using man-hours. Report
shall indicate progress ‘this period’ and ‘progress to date’.
Weekly report - a narrative report consisting of an executive summary,
area/facility synopsis of work in progress and critical action items (top 10). The
report shall be accompanied with a 3 week look ahead schedule and s-curve.
Monthly report - a narrative status report submitted a week before the last
Friday of each month, or as required by the Project Manager. The report shall
include the following Planning information but is not limited to:
Summary of progress achieved during the reporting period
Latest updated programme
Latest Accepted programme
Project Milestones table – planned verses actual and forecast
Status and performance of on-site works
Status and performance of off-site works
Histograms and s-curves
Critical action items list (top 10)
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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
Deviations from the current accepted programme and action plans to minimize
impact on Project key dates
2.10 Industrial Relations requirements
The Contractor shall comply with the Employer’s industrial relations policy
requirements.
3. PROCUREMENT
3.1 Code of Conduct
Transnet aims to achieve the best value for money when buying or selling goods and
obtaining services. This however must be done in an open and fair manner that
supports and drives a competitive economy. Underpinning our process are several
acts and policies that any supplier dealing with Transnet must understand and
support. These are:
The Transnet Procurement Policy Manual (PPM);
Section 217 of the Constitution - the five pillars of Public PSCM (Procurement
and Supply Chain Management): fair, equitable, transparent, competitive and cost
effective;
The Public Finance Management Act (PFMA);
The Broad Based Black Economic Empowerment Act (BBBEE); and
The Anti-Corruption Act.
Preferential Procurement Policy Framework Act (PPPFA)
This code of conduct has been included in this contract to formally apprise Transnet
Suppliers of Transnet’s expectations regarding behaviour and conduct of its Suppliers.
Prohibition of Bribes, Kickbacks, Unlawful Payments, and Other Corrupt PracticesTransnet is in the process of transforming itself into a self-sustaining State Owned
Enterprise, actively competing in the logistics industry. Our aim is to become a world
class, profitable, logistics organisation. As such, our transformation is focused on
adopting a performance culture and to adopt behaviours that will enable this
transformation.
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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
1 Transnet will not participate in corrupt practices and therefore expects its
suppliers to act in a similar manner.
Transnet and its employees will follow the laws of this country and keep
accurate business records that reflect actual transactions with and
payments to our suppliers.
Employees must not accept or request money or anything of value, directly
or indirectly, to:
Illegally influence their judgement or conduct or to ensure the desired
outcome of a sourcing activity;
Win or retain business or to influence any act or decision of any
decision stakeholders involved in sourcing decisions; or
Gain an improper advantage.
There may be times when a supplier is confronted with fraudulent or corrupt
behaviour of Transnet employees. We expect our Suppliers to use our “Tip-
offs Anonymous” Hot line to report these acts. (0800 003 056).
2. Transnet is firmly committed to the ideas of free and competitive enterprise.
Suppliers are expected to comply with all applicable laws and regulations
regarding fair competition and antitrust.
Transnet does not engage with non-value adding agents or representatives
solely for the purpose of increasing BBBEE spend (fronting)
3. Transnet’s relationship with suppliers requires us to clearly define requirements,
exchange information and share mutual benefits.
Generally, Suppliers have their own business standards and regulations.
Although Transnet cannot control the actions of our suppliers, we will not
tolerate any illegal activities. These include, but are not limited to:
Misrepresentation of their product (origin of manufacture,
specifications, intellectual property rights, etc);
Collusion;
Failure to disclose accurate information required during the sourcing
activity (ownership, financial situation, BBBEE status, etc.);
Corrupt activities listed above; and
Harassment, intimidation or other aggressive actions towards
Transnet employees.
Suppliers must be evaluated and approved before any materials,
components, products or services are purchased from them. Rigorous due
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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
diligence is conducted and the supplier is expected to participate in an
honest and straight forward manner.
Suppliers must record and report facts accurately, honestly and objectively.
Financial records must be accurate in all material respects.
Conflicts of Interest
1. A conflict of interest arises when personal interests or activities influence (or
appear to influence) the ability to act in the best interests of Transnet.
Doing business with family members
Having a financial interest in another company in our industry
3.2 Measurement and Payment
When the Project Manager certifies payment (see ECC3 Clause 51.1) following an
assessment date, the Contractor complies with the Employer’s procedure for invoice
submission.
The invoice must correspond to the Project Manager’s measurement of work
completed in full and the amount due to the Contractor as stated in the payment
certificate.
The invoice is presented as an original.
The Contractor will have been required to submit all documents as required by the
Transnet Group Supplier Declaration Form, prior to any payments being made.
3.2.1 The Tax Invoice States the Following:
Name of the Contractor as it appears in the tender documentation;
Tax Invoice addressed to Transnet National Ports Authority;
Transnet National Ports Authority’s VAT No: 4720103177;
Tax Invoice number;
The Contractor’s VAT Number;
The Contract number;
The tax invoice is to be accompanied by statement;
The VAT registration number of the Employer;
The amount paid to date;
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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
The value of the tax invoice split into payment activities as per the Conditions of
Contract;
Any retention monies to be deducted from the tax invoice;
Any interest payable;
Proof of ownership of materials supplied;
The Contractor submits pro-forma copies of the tax invoices to the Project Managers
administrator for review and approval on or before the last working day prior to the 20 th
day of each month. The Contractor submits the approved tax invoices to the
Employer’s designated representative on or before the last working day prior to the
25th day of each month.
3.2.2 The Tax Invoice Contains the Supporting Detail
Calculation of the price of work done to date by reference to the Bill of Quantities
and agreed Compensation events.
Calculations and drawings where necessary to allow the Project Manager to
assess the value of work done.
Summary sheet of manning
Summary of progress covered by invoice
3.2.3 Presentation of Tax Invoices
The invoice is presented either by post or by hand delivery.
3.2.3.1 Tax Invoices submitted by hand are presented to:
Transnet National Ports Authority
Bayvue Centre
Port of Saldanha
For the attention of the Procurement Manager.
3.2.3.2 Tax Invoices submitted by post are to be delivered to:
Transnet National Ports Authority
Private Bag X1
Saldanha Bay
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7395
For the attention of Procurement Manager.
3.2.4 Payment
The Contractor is paid within 30 days of the date of the submission of the approved
tax invoice.
The Contractor ensures that the Employer has his correct banking information to make
the transfer.
All payments are provisional and subject to audit.
The Contractor preserves its records for such a period as the Department of Internal
Revenue may require, but in any event for not less than five years.
The Employer deducts any amount owed by the Contractor to the Employer from any
amount payable by the Employer to the Contractor.
3.3 People
The Contractor complies with the PIRPMP as stated in the Employer’s industrial
relations requirements.
The Contractor performs the works having due regard to the PLA that are
negotiated between the Employer and the appropriate trade unions on this
contract;
The Contractor complies with the requirements of the IRCC involving the
engineering construction Contractors engaged (including all future Contractors) by
the Employer.
The PIRM is responsible for ensuring that the Contractor complies with the
PIRPMP. The PIRM acts on behalf of the Project Manager. The PSIRM is
responsible for IR (to include the PLA) on the Site and Working Areas and reports
to the Project Manager.
The SIRM is responsible, inter alia, for day-to-day IR on the Site and Working
Areas through the implementation of the PIRPMP. The SIRM reports directly to the
PSIRM and the Project Manager.
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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
3.3.1 Where the Contractor employs a Subcontractor who constructs or installs part of the works or
who supplies Plant and Materials for incorporation into the works which involves a
Subcontractor operating on the Site and/or Working Areas, then the Contractor
ensures that any such Subcontractor complies with the PIRPMP (described under
paragraph 4.3 of the Works Information) as appropriate and that the subcontract
documentation places back-to-back obligations on the Subcontractor which reflect the
Contractor’s obligations under the PIRPMP, all within the Contractor’s Quality
Management System as per paragraph 2.5 of the Works Information.
3.3.2 The Contractor requires a Subcontract, where an NEC contract is used, to state the same
main option B as this contract between the Contractor and the Employer for the
following elements of the works:
Earthworks
Quality control
Concrete works
3.4 Plant, Materials and Equipment provided by Contractor
All plant, materials and equipment required for the execution of the works, with the
exception of plant and materials supplied by the Employer, shall be supplied by
Contractor.
The Contractor shall provide a list of equipment (included) upon site establishment.
3.4.1 Quality
The Contractor provides Plant and Materials for inclusion in the Works in accordance
with SANS 1200A sub-paragraph 3.1, unless otherwise stated elsewhere in the Works
Information provided by the Employer. All Plant and Materials are new and unused,
unless the use of old or refurbished goods and/or materials are expressly permitted as
stated elsewhere in this Works Information or as may be subsequently instructed by
the Project Manager.
Where Plant and Materials for inclusion in the Works originate from outside the
Republic of South Africa, all such Plant and Materials are new and of merchantable
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quality, to a recognised national standard, with all proprietary products installed to
manufacturers’ instructions.
The Contractor replaces any Plant and Materials subject to breakages (whether in the
Working Areas or not) or any Plant and Materials not conforming to standards or
specifications stated and notifies the Project Manager and the Supervisor on each
occasion where replacement is required.
Equipment which the General Machineries Regulations of the Occupational Health
and Safety Act 85 of 1993 require special certificates and permits to operate and for
the operators shall be catered for by the Contractor. This documentation shall be
submitted for acceptance by the Project Manager prior to using the Equipment on the
Site and/or Working Areas.
3.5 Protection and Control of Plant, Materials and Equipment
The Contractor at all times, provides protection for all Plant, Materials and Equipment
from damage or loss due to weather, fire, theft, unexplained disappearance or other
similar casualty.
4. CONSTRUCTION AND COMPLETION OF THE WORKS
4.1 Temporary Works, Contractor’s Sites, Site Services and Construction Constraints
4.1.1 Temporary Works
The Contractor is responsible for all temporary works and dewatering requirements
during the contract.
4.1.2 Contractor’s Sites and Site services
4.1.2.1 Employer’s Site entry and security control, permits, and Site regulations
The Contractor shall comply with the requirements of the Employer with regard to site
entry. The Employer will provide the required ID access cards to the relevant
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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
employees of the Contractor for site access. No charge will be made for initial issues,
but the replacement of lost or damaged cards will be charged for.
4.1.2.2 Restrictions to access on Site, roads, walkways and barricades
Access to site for Contractor’s employees will be in line with the stipulated working
hours as per the PIRPMP. Access outside of these hours shall be by prior
arrangement with the Project Manager by the Contractor.
The Contractor shall use the roads in accordance with SMP and national Road Traffic
Regulations.
4.1.2.3 Contractor’s site establishment
The site for the Contractor’s Site Establishment is to be within the Contractor’s
working area boundary as shown on the site layout drawing. The Contractor may
establish his offices, lay down area, stores, repair shops, casting yards and batch
plant on his site within the site boundary. The Contractor shall ensure that the site
establishment area has a suitable security fence and the necessary access gates and
control.
All preparation and fencing done by the Contractor shall be to his account. The site
establishment area shall be clearly sign posted and be compliant with the relevant
safety regulations and restrictions that might be in place until the Contractor has de-
established from site. The site establishment layout must be approved by the Project
Manager or his duly appointed representative.
4.1.2.4 Site Services and Procedures
The position of existing supply connection points for electricity, water and land line
telephone will be indicated by the Project Manager to the Contractor. The Contractor
shall make his own arrangements for the connection of such services to his work site,
for his use during construction. Where such service usages are purchased from the
Port, the applicable tariffs will be those that the Local Authority charges the Port.
The cost of meters, connections, and all other usage costs associated with the
provision of services shall be to the Contractor’s account.
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The Employer will not provide any security for the works for the duration of the
Contract and shall not be responsible for any damage and/or losses incurred by the
Contractor in this regard.
4.1.2.5 Toilets
The Contractor shall provide, maintain, move to new positions as required, and finally
remove, proper portable toilets of sufficient number at his cost. Toilets shall be
properly constructed and placed in suitable positions and maintained in a clean and
sanitary working condition. Where no suitable connection to a sewerage system is
feasible, conservancy tank or chemical type toilets may be used. The Contractor must
make his own arrangements with the Local Authority for the disposal of night soil at his
cost.
4.1.2.6 Housing
Housing on site, at the Contractor camp or in the Port area will not be permitted.
4.1.2.7 Temporary lighting and fencing
The Contractor will provide temporary lighting and fencing around every section
occupied by him during the contract. Such fencing will demarcate and secure the
construction area at each stage, and shall be erected before work starts in that area
and be removed only upon completion of that area and re-erected as work proceeds.
The Contractor must include for all costs for such lighting and fencing, including
access control into and out of these restricted areas. The Project Managers
acceptance must be obtained for the use of any temporary lighting on the site due to
the impact that this may have on vessel traffic in the harbour and/or interference with
surrounding areas.
4.1.2.8 Clearing of site after completion
The Contractor shall, within two months of the Completion Date, completely remove
from site all his plant, material, foundations and other structures erected, stores and
temporary office accommodation or any other asset belonging to him and leave the
site in a tidy condition to the satisfaction of the Supervisor. No excess or discarded
materials, plant or stores may be buried or dumped within the port boundary.
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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
Demolition of all temporary structures, surfaces etc., shall be first approved by the
Supervisor prior to the work being carried out.
4.1.3 Existing Services in Works Areas
The Contractor is required to liaise with the Supervisor and establish as close as
possible, the location of the various existing services situated within the Works Area,
and record all such information on a suitable “marked-up” drawing for reference at all
times. As far as possible, existing services have been shown on the drawings included
in this contract. The drawings showing the existing services are supplied as a guide
only.
The Contractor shall consult the Supervisor prior to undertaking any excavation work.
The Contractor must thereafter exercise due care and attention in carrying out the
agreed excavation work as may be directed by the Supervisor to avoid damage or
disruption to existing services.
The Contractor shall be liable for all claims arising out of any damage caused by such
excavation if the Contractor fails to exercise the requisite care and attention in carrying
out the excavation.
4.1.4 Danger of Contact with Electrical Conductors
The Contractor, shall before commencement of any work, ascertain from the
Supervisor whether any live overhead or underground electrical cables are affected by
the Works and he shall ensure that all precautionary measures required by the
Supervisor are strictly observed.
4.1.5 Work on, over, under or adjacent to railway lines or near high voltage equipment
All work on, over, under or adjacent to railway lines and near high voltage equipment
shall comply with Transnet Limited specifications.
4.1.6 Existing Structures
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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
The Contractor will be held responsible for any damage to existing structures and
services caused by him during the execution of this Contract, fair wear and tear
excluded, and shall repair damage to the satisfaction of the Supervisor before
completion of the works.
For this purpose a joint inspection with the Supervisor and the Contractor will be
carried out prior to commencement of the works and any existing damage noted.
Repair work to damaged existing structures and services may be carried out during
the contract period or during the defect correction period if so authorised. The
Contractor will be required to conduct a photographic site survey of the occupied area
showing existing structures and services. This report must be submitted to the
Supervisor for acceptance and will be used in assessing the damages to structures
and services if applicable.
4.1.7 Co-operation with other Parties
The Contractor will not have sole possession of the works areas. The Contractor shall
co-operate with the Port authorities and other common users of the Port of Saldanha
in regards to site occupation and access. In this regard the Contractor is advised that
the Port authority may need to make use of the existing Quay in the event of an
emergency.
The Contractor shall not commit or permit any act that may interfere with the
performance of work by any of the other parties and shall carry out work in liaison with
the Project Manager.
4.1.8 Blasting in the Harbour Area
No blasting operations shall be carried out in the harbour area, without prior
application and the written consent of the Project Manager.
4.1.9 Working of the Port
The fullest collaboration between the Contractor, the Project Manager and
establishment Terminal Operator is essential with regard to site access, operations
and working of the port.
The Contractor shall ensure that all his construction labour, plant and equipment
remains within the boundaries of his allocated construction area.
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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
The Contractor shall ensure that any staff, labour, equipment or plant moving outside
his allocated construction site does not obstruct the normal operation of the port and
to this end allocated access routes must be coordinated with the Project Manager. All
staff and labour working within the port area must comply with TNPA and TPT
operational safety requirements and be equipped with all necessary protective
clothing, equipment, high visibility apparel and floating apparel when working within
two meters of the quay wall.
4.2 “Approved for Construction” drawings and specifications
The Contractor Provides the Works using only drawings and specifications marked or
stamped “APPROVED FOR CONSTRUCTION” by the Employer.
In order to maintain the Accepted Programme, the Contractor performs only that
portion of the works outside the areas marked “HOLD” on the “APPROVED FOR
CONSTRUCTION” drawings and specifications until revised “APPROVED FOR
CONSTRUCTION” drawings and specifications are received with the “HOLD”
markings deleted.
4.3 As Built Drawings
4.3.1 As-built Drawings
The Contractor shall at all times keep one complete set of drawings available at site
for mark-up purposes. This set of drawings shall be regularly marked-up in red ink by
the Contractor to reflect the latest as-built situation. After completion of the relevant
part of the works, the completed marked-up drawing shall be handed over to the
Project Manager who will update the necessary as-built drawings.
Any changes to the construction drawings issued shall be communicated and
approved in written site instruction before construction.
5. PLANT AND MATERIALS, STANDARDS AND WORKMANSHIP
5.1.1 Specifications and Standards
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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
5.1.1.1 Employer’s General Specifications
The Contractor to comply with specifications as listed below. The requirements are
contained in Annexure A attached hereto:
Health and Safety Requirements:
Safety, Health & Environmental Specification (Annexure A1)
5.1.1.2 Standardised Specifications
The latest edition of the Standardised Specification SANS 1200, including all
references, TMH, TRH and BS EN series specifications are applicable to this contract.
The following, not necessarily comprehensive, list of specifications are referred to in
the Works Information:
SANS 996-1 Components of Pressure Pipe Systems Part 1: PVC-U
Pressure Pipe Systems
SANS 1083: Aggregates from natural sources: Aggregates from concrete
SANS 1491-1:2005: Portland cement extenders - Part 1: Ground granulated blast
furnace slag
SANS 1491-2:2005: Portland cement extenders - Part 2: Fly ash
SANS 1491-3:2005: Portland cement extenders - Part 3: Silica Fume
SANS 50197-1:2000: Cement Part 1: Composition, specifications and conformity
criteria for common cements
SANS 5862-1: Concrete Tests – Consistence of freshly mixed concrete –
Slump Test
SANS 5862-2: Concrete Tests – Consistence of freshly mixed concrete –
Flow Test
SANS 1200 A: General
SANS 1200 AB: Engineers office
SANS 1200 C: Site Clearance
SANS 1200 D: Earthworks
SANS 1200 DB: Pipe Trenches
SANS 1200 G: Concrete (Structural)
SANS 1200 LC: Cable ducts
SANS 1200 LE: Storm water drainage
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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
SANS 1200 M: Roads (General)
The term “project specification” shall mean “Employers Works Information” wherever it
appears in these standardised specifications.
Should any requirements of this Works Information conflict with the requirements of
the Standardised Specification, the requirements of this Works Information shall
prevail.
5.1.2 Variations to Standardised Specifications
5.1.2.1 Identified and Defined Terms
So as to avoid confusion, original SANS 1200 terms such as “Contractor, The
Engineer, Material, Plant, Measurement and Payment”, etc. have deliberately not
been substituted with “Contractor, Project Manager, Supervisor, Plant and Materials,
Equipment, Pricing Assumptions”, etc as per the ECC3, except where the context is
unclear. For the purpose of variations to standardised specifications, these terms
should be interpreted in their original SANS 1200 context.
5.1.2.2 Variations to SANS 1200 A: General
The requirements are contained in Annexure B1: Variations to SANS 1200 A: PSA:
General.
5.1.2.3 Variations to SANS 1200 AB: Engineer’s Office
The requirements are contained in Annexure B2: Variations to SANS 1200 AB:
PSAB: Engineer’s Office.
5.1.2.4 Variations to SANS 1200 G: Concrete
The requirements are contained in Annexure B3: Variations to SANS 1200 G:
PSG: Concrete.
5.1.3 Particular Specifications
5.1.3.1 Demolition Works
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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
The requirements are contained in Annexure C1: Demolition Works.
6. LIST OF DRAWINGS
TNPA DRAWING No. DRAWING TITLE
SBH – 06T - 1000- 001 - 01 General Arrangement
SBH – 06T - 1000- 002 - 01 Retention Pond
SBH – 06T - 1000- 003 - 01 Box Channel Layout
SBH – 06T - 1000- 004 - 01 Box Channel
7. LIST OF ANNEXES
Annexes No. Description
A Employer’s General Specifications
B Variations to SANS Standard Specifications
C Particular Specifications (Civil Works)
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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
PORT OF SALDANHA
PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
TENDER NUMBER: TNPA686
C3.2 ANNEXES
C4.1Part C 4: Site information Page 30 Site Information
TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
NEC3 Engineering & Construction Contract (ECC3)
Transnet National Ports Authority
A DIVISION OF TRANSNET SOC LTD(Registration No. 1990/000900/30)
TENDER NO TNPA 686
PORT OF SALDANHAPROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS
ANNEXTURE AEMPLOYER’S GENERAL SPECIFICATIONS
C4.1Part C 4: Site information Page 31 Site Information
TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
PORT OF SALDANHA
PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS
TENDER NUMBER: TNPA 686
ANNEXURE A
Content:
Annexure Description
A1 Safety, Health & Environmental Specification
C4.1Part C 4: Site information Page 32 Site Information
TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
NEC3 Engineering & Construction Contract (ECC3)
Transnet National Ports Authority
A DIVISION OF TRANSNET SOC LTD(Registration No. 1990/000900/30)
TENDER NO TNPA 686
PORT OF SALDANHAPROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS
ANNEXTURE BVARIATIONS TO SANS STANDARD SPECIFICATIONS
C4.1Part C 4: Site information Page 33 Site Information
TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
PORT OF SALDANHA
PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS
TENDER NUMBER: TNPA 686
ANNEXURE B
Content:
Annexure Description
B1 PSA - General
B2 PSAB - Engineers Office
B3 PSG - Concrete
C4.1Part C 4: Site information Page 34 Site Information
TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
NEC3 Engineering & Construction Contract (ECC3)
Transnet National Ports Authority
A DIVISION OF TRANSNET SOC LTD(Registration No. 1990/000900/30)
TENDER NO TNPA 686
PORT OF SALDANHAPROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS
ANNEXTURE CPARTICULAR SPECIFICATIONS – CIVIL WORKS
C4.1Part C 4: Site information Page 35 Site Information
TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
PORT OF SALDANHA
PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS
TENDER NUMBER: TNPA 686
ANNEXURE C
Content:
Annexure Description
C1 Demolition Works
C4.1Part C 4: Site information Page 36 Site Information