Check Reprint Fch8 IN SAP
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Transcript of Check Reprint Fch8 IN SAP
Title: Reprint Check 11/05/07 Functional Area : Finance
Process : Accounts Payable
File name: ~BPP_FI_AP_FCH7_REPRINT_CHECK_110507.DOC
Version: 09 Final Last Modified: 12/5/2007
Work InstructionPage 1 / 16
Work Instruction
Reprint Check 11/05/07 FCH7
Purpose
Use this procedure to void and reprint a check.
Trigger
Perform this procedure when a check number needs to be voided and reprinted because it was printed incorrectly, unusable, or lost in the mail. If funds need to be paid ACH, use FCH8 so that the invoice is re-opened and is picked up again during the ACH payment run.
Prerequisites
• Check number must be valid in SAP and not cashed or previously voided in SAP
• Verify with bank that check has not been cashed
• Issue a stop payment on the check with the bank
Menu Path
Use the following menu path(s) to begin this task:
• Select Accounting Financial Accounting Accounts Payable Environment Check Information Change FCH7 – Reprint Check
• If using a transaction code, enter FCH7 in the command box, then click the green check (enter).
Helpful Hints
• Checks that are reprinted must also be directed to the AP check printer in ETS.
• Only User with check printing access can reprint a check
• Reason for void is required
Title: Reprint Check 11/05/07 Functional Area : Finance
Process : Accounts Payable
File name: ~BPP_FI_AP_FCH7_REPRINT_CHECK_110507.DOC
Version: 09 Final Last Modified: 12/5/2007
Work InstructionPage 2 / 16
Procedure
1. Start the task using the menu path.
SAP Easy Access
2. Double-click .
Title: Reprint Check 11/05/07 Functional Area : Finance
Process : Accounts Payable
File name: ~BPP_FI_AP_FCH7_REPRINT_CHECK_110507.DOC
Version: 09 Final Last Modified: 12/5/2007
Work InstructionPage 3 / 16
Reprint Check
3. As required, complete/review the following fields:
Field Name R/O/C Description
Paying company code R The company code which processes the payment transactions. This field should always be SBBC.
Example: SBBC
House Bank R The House Bank determines all bank data when using this key.
Example: boafl
Account ID R The Account ID together with the ID for the House Bank uniquely defines the bank account.
Example: DIS01
Title: Reprint Check 11/05/07 Functional Area : Finance
Process : Accounts Payable
File name: ~BPP_FI_AP_FCH7_REPRINT_CHECK_110507.DOC
Version: 09 Final Last Modified: 12/5/2007
Work InstructionPage 4 / 16
4. Click .
ID for account details (1) 5 Entries found
Title: Reprint Check 11/05/07 Functional Area : Finance
Process : Accounts Payable
File name: ~BPP_FI_AP_FCH7_REPRINT_CHECK_110507.DOC
Version: 09 Final Last Modified: 12/5/2007
Work InstructionPage 5 / 16
5. Double-click .
Reprint Check
6. As required, complete/review the following fields:
Field Name R/O/C Description
Check number R Check number.
Example: 000001000008
check# including leading zeros for a total of 12 digits
Title: Reprint Check 11/05/07 Functional Area : Finance
Process : Accounts Payable
File name: ~BPP_FI_AP_FCH7_REPRINT_CHECK_110507.DOC
Version: 09 Final Last Modified: 12/5/2007
Work InstructionPage 6 / 16
Reprint Check
7. As required, complete/review the following fields:
Field Name R/O/C Description
Void reason code R Description of the Void reason code. Example: 05
8. Click and choose the void reason code from the drop down menu.
Title: Reprint Check 11/05/07 Functional Area : Finance
Process : Accounts Payable
File name: ~BPP_FI_AP_FCH7_REPRINT_CHECK_110507.DOC
Version: 09 Final Last Modified: 12/5/2007
Work InstructionPage 7 / 16
Check void reason code (1) 11 Entries found
9. Double-click .
Title: Reprint Check 11/05/07 Functional Area : Finance
Process : Accounts Payable
File name: ~BPP_FI_AP_FCH7_REPRINT_CHECK_110507.DOC
Version: 09 Final Last Modified: 12/5/2007
Work InstructionPage 8 / 16
Reprint Check
10. As required, complete/review the following fields:
Field Name R/O/C Description
Check lot number R Represents a batch of consecutively pre-numbered checks. Example: 1
Printer for forms R Description of the Printer for forms.
(printer name will need to be updated when the actual AP check printer is setup in SAP)
Example: LOCL
Title: Reprint Check 11/05/07 Functional Area : Finance
Process : Accounts Payable
File name: ~BPP_FI_AP_FCH7_REPRINT_CHECK_110507.DOC
Version: 09 Final Last Modified: 12/5/2007
Work InstructionPage 9 / 16
Field Name R/O/C Description
Print Immediately R Check box for checks to print immediately
Only check box when the printer (filed with check stock) is ready, if not do not check. The print job will be sent to the User’s print spool. Use transaction SE02 to view the print spool and kick off the print job when desired
11. Click to choose from the drop down menu – check printers have limited access.
Title: Reprint Check 11/05/07 Functional Area : Finance
Process : Accounts Payable
File name: ~BPP_FI_AP_FCH7_REPRINT_CHECK_110507.DOC
Version: 09 Final Last Modified: 12/5/2007
Work InstructionPage 10 / 16
Printer for Payment Forms (1) 10 Entries found
12. Double-click .
Title: Reprint Check 11/05/07 Functional Area : Finance
Process : Accounts Payable
File name: ~BPP_FI_AP_FCH7_REPRINT_CHECK_110507.DOC
Version: 09 Final Last Modified: 12/5/2007
Work InstructionPage 11 / 16
Reprint Check
13. Click to de-select this box.
14. Click .
15. Click to display check details, to ensure it is the correct information to be reprinted.
Title: Reprint Check 11/05/07 Functional Area : Finance
Process : Accounts Payable
File name: ~BPP_FI_AP_FCH7_REPRINT_CHECK_110507.DOC
Version: 09 Final Last Modified: 12/5/2007
Work InstructionPage 12 / 16
Display Check Information
16. Click to return to the main screen.
Title: Reprint Check 11/05/07 Functional Area : Finance
Process : Accounts Payable
File name: ~BPP_FI_AP_FCH7_REPRINT_CHECK_110507.DOC
Version: 09 Final Last Modified: 12/5/2007
Work InstructionPage 13 / 16
Reprint Check
17. Select Check Reprint Shift+F1.
Title: Reprint Check 11/05/07 Functional Area : Finance
Process : Accounts Payable
File name: ~BPP_FI_AP_FCH7_REPRINT_CHECK_110507.DOC
Version: 09 Final Last Modified: 12/5/2007
Work InstructionPage 14 / 16
Performance Assistant
18. Click .to close the dialog box.
The system displays the message, "Check 000001000008 voided, reprinted on check 000001000014”. This message confirms the void and provides the replacement check number.
19. You have completed this task.
Title: Reprint Check 11/05/07 Functional Area : Finance
Process : Accounts Payable
File name: ~BPP_FI_AP_FCH7_REPRINT_CHECK_110507.DOC
Version: 09 Final Last Modified: 12/5/2007
Work InstructionPage 15 / 16
Result
You have successfully voided a check and reprinted the check with a new number.
Comments
Title: Reprint Check 11/05/07 Functional Area : Finance
Process : Accounts Payable
File name: ~BPP_FI_AP_FCH7_REPRINT_CHECK_110507.DOC
Version: 09 Final Last Modified: 12/5/2007
Work InstructionPage 16 / 16
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