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Transcript of Chapter 14 Preparing to Meet the Challenges. Office Procedures for the 21 st Century, 8e Burton and...
![Page 1: Chapter 14 Preparing to Meet the Challenges. Office Procedures for the 21 st Century, 8e Burton and Shelton 2 2011 Pearson Higher Education, Upper Saddle.](https://reader036.fdocuments.in/reader036/viewer/2022062306/5a4d1b707f8b9ab0599b4f64/html5/thumbnails/1.jpg)
Chapter 14Preparing to Meet
the Challenges
![Page 2: Chapter 14 Preparing to Meet the Challenges. Office Procedures for the 21 st Century, 8e Burton and Shelton 2 2011 Pearson Higher Education, Upper Saddle.](https://reader036.fdocuments.in/reader036/viewer/2022062306/5a4d1b707f8b9ab0599b4f64/html5/thumbnails/2.jpg)
Office Procedures for the 21st Century, 8eBurton and Shelton
2© 2011 Pearson Higher Education,
Upper Saddle River, NJ 07458. • All Rights Reserved.
Preparing to Meet the Challenges
Eliminate Stereotypes Prepare for Advancement Commit to Values and Ethics Continue to Develop Professionally
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Office Procedures for the 21st Century, 8eBurton and Shelton
3© 2011 Pearson Higher Education,
Upper Saddle River, NJ 07458. • All Rights Reserved.
Eliminate Stereotypes—Professional Image
Educated and skilled employee Team player Employee who
Is polished Solves problems Takes pride Works for betterment of all Manages assignments in quality ways Works hard and accepts new responsibilities
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Office Procedures for the 21st Century, 8eBurton and Shelton
4© 2011 Pearson Higher Education,
Upper Saddle River, NJ 07458. • All Rights Reserved.
Eliminate Stereotypes—Professional Image
Ways to develop professional image Set obtainable short- and long-term career
goals Develop strategies for achieving goals Set timelines for each step in strategies Begin to complete steps
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Office Procedures for the 21st Century, 8eBurton and Shelton
5© 2011 Pearson Higher Education,
Upper Saddle River, NJ 07458. • All Rights Reserved.
Advancement—Job Performance Appraisal
Be productive worker and improve as you gain experience
Expect appraisal within first three-to-six months and at least once-a-year after that time
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Office Procedures for the 21st Century, 8eBurton and Shelton
6© 2011 Pearson Higher Education,
Upper Saddle River, NJ 07458. • All Rights Reserved.
Advancement—Job Performance Appraisal (continued)
Rating sheet will be completed and discussed Manager may make suggestions for
improvement. Listen carefully. Ask questions and discuss contributions
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Office Procedures for the 21st Century, 8eBurton and Shelton
7© 2011 Pearson Higher Education,
Upper Saddle River, NJ 07458. • All Rights Reserved.
Advancement—Job Performance Appraisal (continued)
Keep notes on your performance If your production increased If you are accepting more responsibilities
Share professional development plan Maintain impeccable performance record
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Office Procedures for the 21st Century, 8eBurton and Shelton
8© 2011 Pearson Higher Education,
Upper Saddle River, NJ 07458. • All Rights Reserved.
Advancement—Set Goals
Identify goal Study to provide background necessary
to achieve goal Once achieved, set another goal
Identify support and resources needed from management
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Office Procedures for the 21st Century, 8eBurton and Shelton
9© 2011 Pearson Higher Education,
Upper Saddle River, NJ 07458. • All Rights Reserved.
Advancement—Set Goals (continued)
Keep steps in mind when setting goals: Write down goal and review frequently List goals in action terms Identify goals in measurable terms
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Office Procedures for the 21st Century, 8eBurton and Shelton
10© 2011 Pearson Higher Education,
Upper Saddle River, NJ 07458. • All Rights Reserved.
Advancement—Adapt to Change
Opportunity to grow Identify negative feelings and learn to deal with
them Keep positive attitude
If changes influence goals and achievements, reevaluate plan
Be creative and flexible Recognize and accept new ideas and new
ways of solving problems and setting goals
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Office Procedures for the 21st Century, 8eBurton and Shelton
11© 2011 Pearson Higher Education,
Upper Saddle River, NJ 07458. • All Rights Reserved.
Advancement—Gain Additional Responsibility
Be clear on what you want and that you are willing to make it happen
Ask for responsibilities manager may have to handle
Remind manager of success in handling particular project in past
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Office Procedures for the 21st Century, 8eBurton and Shelton
12© 2011 Pearson Higher Education,
Upper Saddle River, NJ 07458. • All Rights Reserved.
Advancement—Increase Your Effectiveness
Make supervisor look good. How? Meet deadlines, do professional and polished work,
keep him or her informed Ask questions to learn “why” behind what goes
on in daily routine Ask for feedback Understand, accept, and respect chain of
command Remain loyal to your values, your manager,
and organization
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Office Procedures for the 21st Century, 8eBurton and Shelton
13© 2011 Pearson Higher Education,
Upper Saddle River, NJ 07458. • All Rights Reserved.
Advancement—Learn From a Mentor
Mentors are people who are more senior; they Understand organization’s
Policies, procedures, politics, and history Are willing to share useful advice
Considers this confidential Help you become successful Answer your questions and guide you
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Office Procedures for the 21st Century, 8eBurton and Shelton
14© 2011 Pearson Higher Education,
Upper Saddle River, NJ 07458. • All Rights Reserved.
Advancement—Develop Your Leadership Qualities
Learn to be leader— Influence others to do very best Help others to accept challenges even
when they believe they cannot handle them
Inspire confidence
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Office Procedures for the 21st Century, 8eBurton and Shelton
15© 2011 Pearson Higher Education,
Upper Saddle River, NJ 07458. • All Rights Reserved.
Advancement—Develop Your Leadership Qualities (continued)
Qualities to help identify whether you are capable of developing skill of leading Integrity Vision Effectiveness Passionate commitment Communication
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Office Procedures for the 21st Century, 8eBurton and Shelton
16© 2011 Pearson Higher Education,
Upper Saddle River, NJ 07458. • All Rights Reserved.
Advancement—Cross Train
Cross training involves learning and performing responsibilities of coworkers More you know and more you gain additional
skills, more valuable you will be Cross training gives opportunity to
Take on new technical and communication challenges
Learn more about organization and flow of work Get more exposure by working with new people Get acknowledgment from management
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Office Procedures for the 21st Century, 8eBurton and Shelton
17© 2011 Pearson Higher Education,
Upper Saddle River, NJ 07458. • All Rights Reserved.
Advancement—Gather Information
Listen to motivational or informational tapes Read office bulletins and newsletters Attend seminars, conventions, conferences,
and workshops Volunteer to be committee member or serve
on special task forces Become aware of company’s policies
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Office Procedures for the 21st Century, 8eBurton and Shelton
18© 2011 Pearson Higher Education,
Upper Saddle River, NJ 07458. • All Rights Reserved.
Commit to Your Values and Ethics
Values -- determine what is right and what is wrong
Ethics -- doing what is right or wrong Part of difficulty in deciding whether
behavior is ethical -- determining what is right or wrong
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Office Procedures for the 21st Century, 8eBurton and Shelton
19© 2011 Pearson Higher Education,
Upper Saddle River, NJ 07458. • All Rights Reserved.
Commit to Your Values and Ethics—Ethics
Create ethical climate by Being certain your pattern of behavior aligns with
own values as well as organization’s values Increasing awareness of how to apply
organization’s code of conduct Learning how to deal with situations with ethical
dimension and how to anticipate situations that involve your values and ultimately ethical choices
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Office Procedures for the 21st Century, 8eBurton and Shelton
20© 2011 Pearson Higher Education,
Upper Saddle River, NJ 07458. • All Rights Reserved.
Develop Professionally—What Today’s Office Requires Supervise people in non-traditional work styles Use most current office technology and high-tech
communication Rely almost exclusively on office network and
Internet Increase productivity Work effectively with diversity
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Office Procedures for the 21st Century, 8eBurton and Shelton
21© 2011 Pearson Higher Education,
Upper Saddle River, NJ 07458. • All Rights Reserved.
Develop Professionally—Advance Through Education
Earn college certificate/degree, or any additional education will prove helpful Most large organizations will pay for all or
part of tuition for job-related courses Attend in-house training Emphasis in education -- continuing
education
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Office Procedures for the 21st Century, 8eBurton and Shelton
22© 2011 Pearson Higher Education,
Upper Saddle River, NJ 07458. • All Rights Reserved.
Develop Professionally—Join a Professional Association
Associations offer credentials through exams and certificate: International Association of Administrative
Professionals® (IAAP®) National Association of Legal Secretaries® (NALS®) National Virtual Associates Society (NVAS) National Association of Educational Office
Professionals (NAEOP)
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Office Procedures for the 21st Century, 8eBurton and Shelton
23© 2011 Pearson Higher Education,
Upper Saddle River, NJ 07458. • All Rights Reserved.
Develop Professionally—Increase Technical Certification
Microsoft includes Microsoft Certified Application Specialist
(MCAS) 2007 Microsoft Office System
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Office Procedures for the 21st Century, 8eBurton and Shelton
24© 2011 Pearson Higher Education,
Upper Saddle River, NJ 07458. • All Rights Reserved.
Develop Professionally—Take Action
Consider results of performance appraisal, interests, and additional knowledge and skills
Rank potential activities and focus on top priority
Keep log of completed activities Work toward a career, not “just” a job