Bureau of the Fiscal Service FY 2014 Capital Investment Plan
CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of...
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Transcript of CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of...
CFIS Reports Training
OJFSDA Conference, June 2009
Office of Fiscal & Monitoring Services
Bureau of County Finance & Technical Assistance
Agenda
CFIS reports
Configuration Files
SFY 2009 Year-end Reminders
CFIS Reports
1.A - Statement of Financial Mapping
1.C – Statement of Cost Pool Mapping
1.D – Statement of Net Expenditures by Source
CFIS Reports
1.F – Statement of Expenditure Reconciliation
CFIS Ledger Over/Under Reconciliation
CFIS Budget and Actual Allocated Expenditures Report
1.A -Statement of Financial Mapping
Quarterly
Unallocated Expenditures
Details from 2750, 2820, 2827
Sorted by project then account code
1.A -Statement of Financial Mapping
Best Practices
The 1.A report’s monthly total amount agrees with the Monthly Financial Reports.
This report is a good place to look for raw data entry details like transfers, NRB receipts/expenditures
1.C-Statement of Cost Pool Mapping
Quarterly
Details cost pools
Provides FTE %
Shows RMS statistics, program & activity codes
IM and SS Allocated Shared cost % is same as IM Combined and SS Apportioned %
1.C-Statement of Cost Pool Mapping
No 1.C report for PCSA agencies combined with CDJFS
No 1.C report for WIA agencies combined with CDFJS
RMS no longer allocated at the state level
1.C-Statement of Cost Pool Mapping
Best Practices
Check for FTE percentages and RMS statistics – if none exist, make sure correct quarter was uploaded
Changes made to RMS statistics – re-allocate and re-upload
Each month, re-allocate and re-upload the first month of every quarter after entering new RMS
1.DStatement of Net Expenditures by Source
Quarterly
Combines 1.A and 1.C reports
By fund, then Project and Account Code
Shows both Direct & RMS expenditures
RMS distinguished by “IM” or “SS”
1.DStatement of Net Expenditures by Source
Best Practices
Used to find Post Allocated Adjustment detail
This is a good place to find CSEA transfer, WIA RMS, Mandated Share Deposits, and Child Welfare Services
Details Non-reimbursable expenditures categories
1.F - State Expenditure Reconciliation
Quarterly
Re-caps the 1.D report by Federal, State, and Local Components
1.F - State Expenditure Reconciliation
Best Practices
The QuIC+ Expenditure Reconciliation Detail report is a recommended option for deltas.
CFIS Ledger Over/Under Reconciliation
Cumulative SFY report
Uses “Voucher Accounting Date” – Date draw is requested
By Quarter: Jan - Mar (Q3)
CFIS Ledger Over/Under Reconciliation
3 Sections:
State provided information: Budget Reference, Grant Project, Fund, Budget Amount
County Activity: Draw Amount, Expenditures, Revenue, Linked Adjustments
Calculations: Potential Reimbursement, Ceiling Excess, Cash Adjustment, Over/Under
CFIS Ledger Over/Under Reconciliation
The over/under calculationThe over/under calculation:
Potential Reimbursement amount
- ceiling excess
- draws
= over/under amount
CFIS Ledger Over/Under Reconciliation
Expenditure Linked Adjustments
Post-allocated Adjustments
County adjustments or configuration file
Mandated Share reduction
Only Expenditure Reimbursable Amounts shown
May not always be zero due to NRB & Mandated Share
CFIS Ledger Over/Under Reconciliation
Non-Reimbursable Expenditures include the following:
NRB expenditures NRB receipts Children Services Transfer WIA Transfer CSEA Shared Transfer State Advances
Beginning with the Quarter 3 (Jan – March) these categories willbe separated.
CFIS Ledger Over/Under Reconciliation
Best Practice
When a funding source is in ceiling excess, check the possibility of these expenditures being allowable under another funding source through the manual linkage process.
CFIS Budget & Actual Allocated Expenditures
Cumulative SFY report
Provides a budget balance
Configuration Files
Configuration files include adjustments from the following:
Certification of Funds
Certification of Local Match
Form 2713 Retroactive coding adjustments
SFY 2009 Year-End Reminders Re-process allocations and re-upload all three months of
the quarter for every subset before quarter close
Check View Monthly Summary Screen for deltas
Submission of the Certification of Funds by the deadline is critical to ensuring expenditures are reported in the applicable quarter.
Any cost pool, RMS, or FTE change will affect the Certification of Funds
CFIS Reports Training
QUESTIONS & ANSWERS