CF06 - Fostering 29/06/2020

CF06 - Fostering 29/06/2020F

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FOSTERING

ENQUIRY

Upload Fostering Enquiry

form, Initial Checks

document and initial

response letter.

Formal

fostering

enquiry

received

Start

Set person (&

partner) up on

Mosaic (if not

already there)

Start an ad-hoc

Fostering

Enquiry episode

Fostering

- Initial Visit

Fostering

Application

Ended

Pg 2

Internal checks

undertaken. Additional

household members

added to Mosaic.

CYP351A Marketing &

CYP351B Enquiry form

updated

CYP608 Fostering

Stage 1 Decision

Form completed

Relevant

next action

selected

End


R –

Pra

ctice

Man

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- D

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of 12

Pg 1

Outcome of Fostering

- Preparation Group

selected and sent to

Fostering Recruitment

Duty worker

(start early)

FOSTERING

INITIAL VISIT

Skills to Foster List

on G drive updated

with those awaiting

next group

Request –

Pass to

Practice

Manager for

approval

Approval

given

Outcomes selected

- DBS Checks

- Medical Checks

- Fostering Checks

Pg 3

Visit takes place.

CYP608 Fostering Stage

1 Decision form

completed

Checks

performed.

Checklist

CYP351c

updated.

DBS CHECKS

FOSTERING

CHECKS

Outcome “Application

Accepted – Allocate

for Assessment”

Pg 4

MEDICAL

CHECKS


R –

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ctice

Man

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R -

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FR

- S

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When

OK

1 month before next

Prep Group, co-ordinate

venue, catering and

send out Invitation Letter

to names on G drive list

Pg 2

FOSTERING

PREPARATION

GROUP

Applicant

attends

Preparation

Group

Signed-off

Go and look at the

Fostering Checks step

and ensure that all

checks have been

completed.

Update CYP351c in that

step

Upload

Feedback

form

Outcome selected :

Course completed

End

CF06 - Fostering 29/06/2020P

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Team Manager /

SSWP will re-

assign using the

right-click function

STAGE 2

PROSPECTIVE

FOSTER CARER

ASSESSMENT

Pg 2

Multiple

visits

Task : Please review

information and

confirm outcome

(sent to Practice

Manager)

BAAF Form C and

other forms

uploaded.

No DecisionEnd

Outcome of “Fostering

Application ended”

selected, with Outcome

Reason stated

Yes

Outcome ‘Refer to

Fostering Panel

for Recommendation’

selected

External assessors

won’t have access to

Mosaic, so admin will

need to upload / key in

Yes

Pg 5

CF06 - Fostering 29/06/2020A

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FOSTERING

PANEL

Pg 4Send Next Action of “Refer to Fostering Panel

for Recommendation” to Fostering Panel Clerk.

Add any relevant information (type of panel,

dates, location etc) to the Note field.

STAGE 2

PROSPECTIVE

FOSTER CARER

ASSESSMENT

Book Fostering Panel

Fill in CYP738 Foster Panel

Bookings form.

Send CYP409 Invite letter to

Foster Panel

Send email confirming details to

requestor.

APPROVED

FOSTER CARER

ANNUAL REVIEW

Panel takes place

Complete CYP359 Fostering

Panel Recommendation

documenting decision

Send Request “Refer

Fostering panel

recommendation to

Agency Decision

Maker”

ADM completes

request

Decision

New Foster Carer

Approved

Change of

approval

Deregistration

CYP360 Foster Care

Agreement & CYP460 Data for

Carers Register completed

CYP360 Foster Care

Agreement & CYP460 Data

for Carers Register

completed

CYP460 Data for

Carers Register

completed

Send Next Actions:

Prospective Foster Carer Approved

Foster Carer Maintenance

Handover to Supervising SW

Send Next Action:

Foster Carer Approval renewed

Send Next Actions:

Approved Foster Carer - Variation in Approval


Send Next Actions:

Termination of registration - cancel future checks


New Foster Care

- not approvedSend Next Action:

Prospective Foster Carer Not Approved - cancel future checks

Partner Foster

Carer ApprovedSend Next Action:

Partner Foster Carer Approved

CYP360 Foster Care

Agreement completed

Pg 7

Form to be amended to

cater for withdrawals etc

Existing Approval

continues

FOSTER CARER

MAINTENANCE

Outcome of

“NFA” selectedEnd

Inform Legal / Admin /

UFCA / Training – via

email

Carer Register updated

(Approval Types, Fee level,

# of vacancies, household

data, preferences etc).

Person Class updated.

CYP348 Bank Details form

completed.

SAP vendor set up etc.

CYP362 Foster Carer and Supported

Lodgings Set Up updated


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HANDOVER TO

SUPERVISING SWPg 5

Assign episode to worker using the

‘right-click - assign’ function

Update Carer’s Worker Relationship with

allocated FPSW

Discussions held

with Fostering

Recruitment team

CYP361 Foster

Carer Profile

competed.

Induction Pack

distributed.

Discussions held

with FPSW

Relevant

Outcome(s)

selected

Unannounced

Visit

First Aid

Training

UNANNOUNCED VISIT

FIRST AID

TRAINING

TSDS STANDARDSTSDS

Standards

Checks completed.

CYP461 Form updated

Certificate uploaded

Next First Aid Training

Checks completed.

CYP462 updated

Next unannounced visit

End

Checks completed.

CYP463 updated

Certificate uploaded

Approved Foster Carer Annual Review

Approved Foster Carer Visit

Pg 7

Pg 8

CF06 - Fostering 29/06/2020C

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Fin

ance

GM

Fam

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Pla

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Pra

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Foste

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Ch

ild /

Soci

al W

ork

er

Adm

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lacem

ent

So

cial

Wo

rker

of 12

Request : Please

send out Foster

Carer review forms

Pg 6

APPROVED FOSTER

CARER ANNUAL

REVIEW

Send out Approved

Foster Carer Review

Form

(to Foster Carer, social

worker, child etc)

(off-system)

Review form

filled in

Returned forms uploaded.

CYP363 Foster Carer

Annual Review updated.

Task completed

Meeting held

with Foster

Carers

NoPanel review

required?

Outcome – Refer

to Fostering

Panel

Yes

(every 3 years)

Request : Pass to

Manager to attach

Managers report

Report uploaded

Request : send

to GM to agree

Approval change

Request : Please

update Carer Register

Change in

Approval?

Yes

No

Pg 5

Approval given

Outcome – Approved Foster

Carer Annual Review

(A Foster Carer

Reassessment outcome is

also available here if required)

Carer Register updated

(Approval Types, Fee level, # of

vacancies, household data,

preferences etc).

Person Class updated.


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Visit takes

place

APPROVED FOSTER

CARER VISITPg 6

Supervision form uploaded.

CYP364 Foster Carer Visit

form entered

Request – Please

review and confirm

outcome

Approval given

Relevant Outcome

chosen

Approved Foster Carer Visit

NFA End

CF06 - Fostering 29/06/2020P

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Accre

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Pa

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Cle

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(Car

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)

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ACCREDITATION

PANELStart

Upload Application /

Testimonial forms

Episode

started ad-hoc

Panel

meets

Panel decision

documents /

minutes uploaded

Relevant

Outcome

selected

Request : Please

distribute Application

form / Testimonial

forms / Annual

Review form and

book Panel

Defer

Decision

Letter to

Foster Carers

uploaded

Level 2 – next review



Request (if

required) : Inform

Finance of new

Accreditation Level

Accreditation

Level updated

in Carer

Register

Purchase

Order

amended

and

authorised

Task

completed

ACCREDITATION

PANEL

(default to 3 years time)

Level 1 End

Request : Pass to

Accreditation

Panel Chair to

approve decision

Decision

recorded.

PURCHASE IN-

HOUSE

FOSTERING /

SUPPORTED

LODGINGS

(ad-hoc)

ACCREDITATION PANEL

APPROVED FOSTER

CARER ANNUAL

REVIEW

Start

Outcome of

Accreditation Panel

selected


YP

Fin

ance

Ca

rer

Adm

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lacem

ent

So

cial

Wo

rker

of 12RESIGNATION

Start

FPSW informed

or Carers

intention to resign

FOSTER CARER

RESIGNATION

Ad-hoc

episode create

Send out

CYP432 Exit

Questionnaire

Exit Questionnaire

completed and

returned

Scores from Exit

Questionnaire

keyed to Mosaic

Letter written to

Carer confirming

resignation

Update CYP460

Data for Carer

Register

Request : Please

update Carer

Register

Carer Register

updated

Next Action

selected

Resignation

Recorded

- cancel future

checks

End

Request : Please

review information

and confirm

outcome

(sent to PM)

Resignation

withdrawnEnd

Fostering

Group Manager

has been notifiedEnd

Fostering

Service

Development

Manager

has been Notified

End


YP

Fin

ance

Fam

ily P

lacem

ent

So

cial

Wo

rker

of 12

Decision

deferred

Termination

of registration

- cancel future checks

Start

Fill in Carer

Register

TERMINATION

End

FOSTERING

PANEL

Outcome of “Refer to

Fostering Panel”

selected to request

termination

End

Outcome

selected

APPROVED FOSTER

CARER ANNUAL

REVIEW

Allegations

made against

Carer

Covering

report

uploaded

Renew

Registration

Panel

decision

recorded and

approved

Create ad-hoc

Fostering Panel

episode if required

Investigations made.

Documents uploaded


YP

Fin

ance

GM

Fam

ily P

lacem

ent

So

cial

Wo

rker

of 12CHANGE OF APPROVAL

Outcome of

‘NFA’ selectedEnd

Request : Send to

GM to agree

approval change

FOSTER CARER

CHANGE OF

APPROVAL

Request : “Please

update Carer

Register” sent to

CYP Finance

CYP459 Exemption /

Change of Approval

form completed

Approval given

Start

Carer

Register

updated

Locate Foster Carer.

Start episode ad-hoc

via “People – New

Episode” menu

This flow is to be used when

a Change or Approval outside of a

Review is required

CF06 - Fostering 29/06/2020

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Transcript of CF06 - Fostering 29/06/2020