CERTIFICATION VERIFICATION FORM Achievement House ... Schools/Charter...CERTIFICATION VERIFICATION...

PDE-414

Complete the following information for all professional staff members.

Staff

No.

Name of employee (List all

names in alphabetical order)

Social Security # /

Certificate #

Areas of Certification

Type of Certificate

Greades

Teaching

or Serving

All Areas of Assigjment

Subject Areas Teaching or

Services Provided

Number of

Hours

Worked in

Assignment

Percentage

of Time in

Certified

Position

Percentage

of Time in

Areas Not

Certified

1Alderfer, Angela

Mid-Level Science 7-

9 level I7-9 MS Science 1440 100 0

2Asplen, Don CEO 1440

3Beates, Tara

Reading Specialist

PK-12 Level II7-12 Reading Specialist 1440 100 0

4

Botes, Kris

Licensed

Professional

Counselor/Ceritifed

Additions Counselor

7-8 Guidance Counselor 1440 0 100

5

Bradley, Michele

Health & PE PK-

12/Special Ed 7-12

Level I

7-12 Health & PE;Special Ed 1440 100 0

6Bruecks, Angela

Special Ed N-12

Level I 7-12 Special Ed 1440 100 0

7Buzzard, Emily

Special Ed N-12

Level I 7-12 Special Ed 1440 100 0

8

Conforti, Michael

Earth & Space

Science 7-12 Level II;

Mid-Level Science 7-

9 Level II

7-12 Earth Science 1440 100 0

9Eckman, Diane

Special Ed N-12

Level I7-12 Special Ed 1440 100 0

10Eiler, Amber

Special Ed N-12


11Flick, Jim

Mathematics 7-12

Level II7-12 Mathematics 1440 100 0

12Gornic, Amanda

Reading Specialist

PK-12 level I7-12 Reading Specialist 1440 100 0

13Griffin, Leanna

Special Ed N-12


14Hall, Nathan ESL K-12 7-12 ESL Teacher 1440 100 0

(Name of School) (School Year) (Date of Report)

CERTIFICATION VERIFICATION FORM _Achievement House Charter School__________________________________2015-2016 07-21-2016 ____________________________________________________________

PDE-414




15Hughes, Tyler

Mathematics 7-12

Level I7-9 MS Math 1440 100 0

16Kass, Michael

Special Ed N-12


17Kelly, Marcus

Mathematics 7-12

level I7-12 Mathematics 1440 100 0

18Longenecker, Nicole English 7-12 Level II 7-12 English 1440 100 0

19

Markiw, Sherri

Ment and Phys

Handicapped K-12

Level II

7-12 Special Ed 1440 100 0

20Moneta, Jane

Educational Spec II

Secondary School 11-12 Guidance Counselor 1440 100 0

21Moriarty, Brian

Special Ed 7-12


21Chrissy Pirozzi Biology 7-12 Level I 7-12 Biology 1440 100 0

22Reighard, Amanda English 7-12 Level II 7-12 English 1440 100 0

23Russo, Lisa

Special Ed N-12

Level II7-12 Special Ed 1440 100 0

24Sabatelli, Marie

Middle School

English Level II7-9 MS English 1440 100 0

25Salmon, Rachel

Mathematics 7-12

Level I7-12 Mathematics 1440 100 0

26Sherman, Eric

Special Ed PK-12


27Simpson, Alicia Music K-12 Level II 7-12 Music 1440 100 0

28Slider, Mark Principal K-12 7-12 Principal 1440 100 0

29Smith, Alissa

Secondary School

Counselor 7-129-10 Guidance Counselor 1440 100 0

30Strellec, Christina

Social Studies 7-12

Level II7-12 Social Studies 1440 100 0

31Sullivan, Bridget

ESL K-12; English 7-

12 Level II7-12 ESL Teacher 1440 100 0

PDE-414




32Thomas, Neal

Health & Physical Ed

K-12 Level II7-12 Health & PE 1440 100 0

33Throckmorton, Leah

Biology 7-12 Level II;

Mid-Level Science 6-7-12 Science 1440 100 0

34Weller-Hall, Abby English 7-12 Level II 7-12 English 1440 100 0

35Wentz, Brittany Math 7-12 Level I 7-12 Mathematics 1440 100 0

36

Williamson, Bruce

Chemistry 7-

12/Physics & Math 7-

12 Level II

7-12 Chemistry/Physics 1440 100 0

37Wolcott, Ryan

Social Studies 7-12

Level I7-12 Social Studies 1440 100 0

38

Wright, Corynne

Art PK-12 Level I;

Family-Consumer Sci

PK-12 Level I

7-12 Art/Consumer Science 1440 100 0

39Zisa, Stephanie

Social Studies 7-12

Level I7-12 Social Studies 1440 100 0

Total Number of Administrators (do not include CEO) _____1_____

Total Number of Teachers ____35______ Counselors _____3_____ School Nurses _____1_____ Others __________

Total Number of Professional Staff ____39______

PA Department of Education, 333 Market Street, Harrisburg, PA 17126-0333

EXPENDITURES

1000 INSTRUCTION

1100 REGULAR PROGRAMS - ELEMENTARY / SECONDARY 3,683,422.05

1200 SPECIAL PROGRAMS - ELEMENTARY / SECONDARY 953,586.97

1300 VOCATIONAL EDUCATION

1400 OTHER INSTRUCTIONAL PROGRAMS - ELEMENTARY /

SECONDARY

1600 ADULT EDUCATION PROGRAMS

1700 HIGHER EDUCATION PROGRAMS

1800 PRE-KINDERGARTEN

2000 SUPPORT SERVICES

2100 SUPPORT SERVICES - PUPIL PERSONNEL

2110 Supervision of Pupil Personnel Services

2120 Guidance Services 186,206.82

2130 Attendance Services

2140 Psychological Services

2150 Speech Pathology and Audiology Services

2160 Social Work Services

2170 Student Accounting Services

2190 Other Pupil Personnel Services

2200 SUPPORT SERVICES - INSTRUCTIONAL STAFF 461,645.83

2210 Supervision of Educational Media Services

2220 Technology Support Services

2230 Educational Television Services

2240 Computer-Assisted Instruction Support Services

2250 School Library Services

2260 Instruction and Curriculum Development Services

2270 Instructional Staff Professional Development Services

2280 Nonpublic Support Services

2300 SUPPORT SERVICES - ADMINISTRATION

2310 Board Services

2320 Board Treasurer Services

2340 Staff Relations and Negotiations Services

2350 Legal Services

2360 Office of the Superintendent (Executive Director) Services 300,000.00

2370 Community Relations Services

2380 Office of the Principal Services 500,000.00

2390 Other Administration Services 1,147,043.38

2400 SUPPORT SERVICES - PUPIL HEALTH 19,128.25

2500 SUPPORT SERVICES - BUSINESS

2510 Fiscal Services 300,000.00

2520 Purchasing Services

2530 Warehousing and Distributing Services

2540 Printing, Publishing and Duplicating Services

2590 Other Support Services - Business 109,467.34

2600 OPERATION AND MAINTENANCE OF PLANT SERVICES

2610 Supervision of Operation and Maintenance of Plant Services

2620 Operation of Buildings Services 61,281.59

2630 Care and Upkeep of Grounds Services

2640 Care and Upkeep of Equipment Services

2650 Vehicle Operations and Maintenance Services (Other than Student

Transportation Vehicles)

2660 Security Services

Name of School: Achievement House Cyber Charter School School________________________________________________________________________________________

Address of School: 600 Eagleview Blvd, Exton PA 19341

Preliminary Statement of Revenues, Expenditures & Fund Balances

Include ALL Funds

CEO Signature ______________________________________________

as of June 30, 2016

Charter School Annual Report - Expenditures 1

2690 Other Operation and Maintenance of Plant Services 541,313.92

2700 STUDENT TRANSPORTATION SERVICES

2710 Supervision of Student Transportation Services

2720 Vehicle Operation Services

2730 Monitoring Services

2740 Vehicle Servicing and Maintenance Services

2750 Nonpublic Transportation

2790 Other Student Transportation Services

2800 SUPPORT SERVICES - CENTRAL

2810 Planning, Research, Development and Evaluation Services

2820 Information Services

2830 Staff Services

2840 Data Processing Services

2850 State and Federal Agency Liaison Services

2860 Management Services

2890 Other Support Services Central

2900 OTHER SUPPORT SERVICES - CENTRAL

2990 Pass-Thru Funds

3000 OPERATION OF NON-INSTRUCTIONAL SERVICES

3100 FOOD SERVICES

3200 STUDENT ACTIVITIES

3210 School Sponsored Student Activities 12,640.76

3250 School Sponsored Athletics

3300 COMMUNITY SERVICES

3310 Community Recreation

3320 Civic Services

3330 Public Library Services

3340 Custody and Child Care

3350 Welfare Activities

3390 Other Community Services

3400 SCHOLARSHIPS AND AWARDS

4000 FACILITIES ACQUISITION, CONSTRUCTION AND IMPROVEMENT

SERVICES4100 SITE ACQUISITION SERVICES - ORIGINAL AND ADDITIONAL

4200 EXISTING SITE IMPROVEMENT SERVICES

4300 ARCHITECTURE AND ENGINEERING SERVICES / EDUCATIONAL

SPEICIFICATIONS DEVELOPMENT - ORIGINAL AND ADDITIONAL

4400 ARCHITECTURE AND ENGINEERING SERVICES / EDUCATIONAL

SPECIFICATIONS - IMPROVEMENTS

4500 BUILDING ACQUISITION AND CONSTRUCTION SERVICES -

ORIGINAL AND ADDITIONAL

4600 EXISTING BUILDING IMPROVEMENT SERVICES

5000 OTHER EXPENDITURES AND FINANCING USES

5100 DEBT SERVICE / OTHER EXPENDITURES AND FINANCING USES

5200 FUND TRANSFERS

5300 TRANSFERS INVOLVING COMPONENT UNITS

5400 INTRAFUND TRANSFERS OUT

5800 SUSPENSE ACCOUNT

5900 BUDGETARY RESERVE

8,275,736.91

TOTAL REVENUES MINUS TOTAL EXPENDITURES = CURRENT FUND 188,543.07

BALANCE AS OF JUNE 30, 2016

TOTAL EXPENDITURES

Charter School Annual Report - Expenditures 2

Charter Choices, Inc. Procedures Achievement House Charter School

Table of Contents

Page(s)

Billing & Collections Narrative 2 - 4 Accounts Payable Narrative 5 Bank Reconciliation Narrative 6 Bank Reconciliation Control Sheet 7 Payroll Narrative 8 - 9 Payroll Control Sheet 10 Financial Reporting Narrative 11 Financial Statements Quality Review 12

2

Achievement House Charter School Billing & Collections Narrative

District Rates

PDE-363 shall be completed each year by every school district and submitted to the Pennsylvania

Department of Education (PDE) no later than August. It shall also be sent to each charter school that

requests it within 10 days of the request. PDE-363 is completed with the most updated version of the

district’s budget for the school year immediately preceding the school year for which payments will be

made to a charter school. Per PDE, the rates calculated on the PDE-363 are not official until the PDE

posts the rates on their website.

During the 2012/2013 school year, PDE provided guidance that the district rates would be recalculated

by PDE using the most currently available final expenditure (based on the PDE-2057 AFR) data for the

school year immediately preceding the school year for which payments will be made to a charter school.

PDE publishes reimbursement rates based on these recalculations three times a year on their website

(September, January and May).

At the direction of PDE, Charter Choices does not use the completed PDE-363 but instead utilizes the

rates published by PDE.

The reimbursement rates for each child are evenly spread across twelve months. The final reconciliation

billing then converts to an average daily membership percentage that is calculated and is applied to the

published reimbursement rate that PDE calculates.

Monthly Billing

Charter Choices (CC), Inc. (on behalf of and with approval of the charter school) bills the school districts

monthly, July through June, no later than the 5th of each month.

The PDE specifies that invoices should be sent to Districts in sufficient time to allow them to

make payment by the 5th day of the following month. Their example shows mailing of invoices

by the 10th of the month. CC’s monthly district billing timeline allows for more time for the

School District to issue payment.

The Billing Process:

1. CC receives enrollment changes from the charter school throughout the month. Changes

include information for newly enrolled students, withdrawn students; current and prior

3

Individual Education Plan (IEP) dates if the student is special-ed, district changes and others.

The changes are recorded by CC and incorporated in the subsequent district billing.

2. Preliminary invoices are generated by CC around the 25th of the previous month, and sent to

the charter school for review.

3. Adjustments that were identified by the charter school are made, and the invoices are mailed

out to the Districts around the 5th of the month.

4. For Districts that do not pay the charter school directly, subsidy deduction requests are sent via

email to PDE on or before the 25th of the month, for payment on the last Thursday of the

following month.

Collections

District invoices are paid by either the individual school districts (direct pay) or the PDE (Unipay).

In most cases, district payments are remitted directly to Charter Choices.

The Direct Pay Process:

1. Direct pay checks are received by CC at the Glenside office.

2. Mail is received by the administrative assistant and sorted by Charter School.

3. Checks are restrictively endorsed by the in-charge staff accountant.

4. Checks and deposit slips are photocopied.

5. The in-charge staff accountant records the payments in the accounting system.

6. A member of the CC Leadership team (MW or RS) verifies payee and deposit total.

7. Checks and deposit slips are delivered to the CC district billing department to enter payments

into the district billing system and scan checks (if applicable).

8. Deposits are made by an individual not responsible for items 1 – 7.

9. In situations where the districts mail the payment directly to the school, CC would request the

check to be sent to CC. When deposits are made directly by the school, CC will receive copies of

documentation and verify amounts with the district.

The Uni-Pay Receipt Process:

1. As discussed in the billing process above, CC bills PDE for non-direct-payers on or before the

25th of each month with a final catch-up reconciliation completed after the end of the school

year.

2. PDE provides, via email, the Charter School CEO and CC with details on the monthly (last

Thursday of each month with the exception of June which is the first Thursday) Uni-payment.

4

3. CC’s billing department records the provided information into the district billing system.

4. The in-charge staff accountant records the provided information into the accounting program.

Monthly Review:

Interim financial statements are prepared every month by the in-charge staff accountant. During this

process, the accounting system and billing system are compared for accuracy. They are reviewed by

Michael Whisman, CPA, (Charter Choices). They are subsequently reviewed by the Board of Trustees.

5

Achievement House Charter School Accounts Payable Narrative Accounts payable is processed on a weekly schedule.

Accounts Payable Process

1. Invoices are primarily received at the school. In cases where the vendor submits the invoices to

Charter Choices (CC) in-charge staff accountant, CC will forward the invoice to the school.

2. Upon receipt of the invoice, school personnel and CC in charge accountant verifies/reviews the invoice for accuracy.

3. Invoices are entered by CC in-charge staff accountant into accounting software using the PDE chart of accounts.

4. CC in-charge staff accountant reviews approvals and approves cash-flow availability.

5. CEO reviews and approves payment of invoices and signs checks, after which a dual signature is obtained.

6. Each month, a bills listing will be included with the financial report to be reviewed and approved by the Board.

6

Achievement House Charter School Bank Reconciliation Narrative Bank reconciliations are performed monthly by Charter Choices to ensure that all transactions have been properly posted. A Charter Choices employee who is not associated with the maintenance of the School’s accounting system process completes the reconciliation. Utilizing the Bank Reconciliation Control Sheet, the Reconciler completes the reconciliation. If applicable, the reconciler discusses and clears any yes responses on the Bank Reconciliation Control Sheet. Upon completion, the reconciler prints the reconciliation reports and signs the Bank Reconciliation Control Sheet. The completed reconciliation is then scanned and saved electronically on the CC network. A hard copy is filed in the Staff Accountants office.

7

Client

MM \ YYYY

Account Name

QB Custodian

Reconciler

N Y

Reconciliation Completed

Client Review Completed

Notes:

Bank Reconciliation Control Sheet

DATE CLIENT SIGNATURE

Unposted Payments

DATE

RECONCILER SIGNATURE

Unposted Deposits

Achievement House Cyber Charter School

Corrected

Outstanding Checks 120+ days

Uncleared JE's

Reconciliation Checklist

Uncleared Deposits

8

Achievement House Charter School Payroll Narrative Payroll Process:

1. Upon approval from the school Board, a school personnel collects the required documentation and prepares the new employee file.

2. The school notifies Charter Choices (CC) of the hire and submits copies of the following documentation to CC:

Form W-4.

Salary information.

Direct Deposit Authorization, if applicable.

Pension Fund Application.

Local EIT form.

3. On a semi-monthly basis, the CC payroll specialist provides a school personnel with the summary of time worked including time for sick, vacation and personal leave.

4. The school’s CEO reviews and approves the summary sheet.

5. A school personnel provides the approved sheet to the CC payroll specialist with the approval to process.

6. CC payroll specialist enters the approved payroll information into the PayUSA online payroll system for processing.

7. Once entered, the CC payroll specialist prints the following documents and submits them to the CC in-charge staff accountant for review:

Pre-Process Report.

Payroll control sheet.

8. CC in-charge staff accountant reviews the provided information, verifies cash requirements/availability is okay and approves.

9. CC payroll submits the payroll information for processing.

10. Checks/vouchers are sent to the school to be supplied to the employees by the school’s CEO.

11. CC in-charge staff accountant and approved signor receive the electronic payroll files.

9

12. Electronic payroll files are printed by CC in-charge who prepares the journal entry into the

accounting system.

13. Journal entry is printed along with the supporting documentation and scanned onto the CC network.

10

Client

Initial or N/A

Gather Time Sheets

Personnel info Or Correspondence

Update Payroll Spreadsheet - Correct Dates

Enter Spreadsheet In Pay USA

Review Pre-Process Report To Spreadsheet By QB Cust.

Approval From School

Payroll Submitted to Pay USA By

Print Reports Off View Choice

Department Summary

Cash Analysis

Check Reconciliation

Other -

Post Payroll Journal Entry In QB

Scan Entire Payroll Packet

File Hard Copy Payroll Packet

Scan & Hard Copy

Enter Payroll In QB

Print Journal Entry

Pre-Process Match Payroll Spreadsheet

Make Sure Enough Money To Cover Payroll By QB Cust.

Pay Period

Payroll Preparation

Pay Date

Payroll Control Sheet

11

Achievement House Charter School Financial Reporting Narrative Chart of Accounts The chart of accounts serves as the blueprint for building the general ledger, as it defines which types of transactions are recorded and grouped into which accounts. The account structure is prescribed by the Pennsylvania Department of Education. Financial Reporting Interim Statements – Interim financial statements are prepared every month by in-charge accountant (for Charter Choices). The statements include:

Comparative Balance Sheet with dates as of the last fiscal year end and the most recent month end.

Budget versus Actual for the month period ending as of the most recent month end.

End of year projection versus the annual budget.

Accounts Receivable as of the most recent month end.

Accounts Payable as of the most recent month end. Statements are reviewed by a Charter Choice leadership team member utilizing the financial statement quality review sheet. Statements are reviewed monthly with the Administration. They are subsequently presented to the Board of Trustees each month along with the most current cash flow from the AP Summary. Annual Statements – In preparation for the fiscal year-end financial statements, Charter Choices drafts the annual statements, with disclosures utilizing the process described above.

12

Client

MM \ YYYY

Prepared by:

Reviewed by:

N Y Corrected

Balance sheet line items reviewed for reasonableness

Budget-to-actual totals verified

YTD actuals and EOY projections are consistent

Unusual or large variances reviewed & discussed

Review Completed

Notes:

Financial Statements Quality Review

DATE SIGNATURE

Pennsylvania Distance Learning Charter School

Review Checklist

Statements bear correct dates & headings

Formatting is consistent & clean; page #s shown

Total assets = total liabilities + equity

Balance sheet equity reconciles to net income

Name Phone Number Check if Interviewed

Superintendent: Donald Asplen 484-615-6227

Business Manager: Ryan Schumm 215-481-9777 x126

Title I Coordinator: Bob Worn 484-615-6224

Title II Part A Coordinator: Bob Worn 484-615-6224

Title III Coordinator:

Fiscal Requirements Coordinator: Alisha Aquilino 215-481-9777 x121

Ed-Flex Waiver Review Coordinator:

Title VI-B REAP Coordinator:

Program(s) Reviewed:

Title I

Title II Part A

Title III

Fiscal Requirements

Ed-Flex Waiver Review

Title VI-B REAP

Program Reviewer(s): Margaret A. Ptakowski

Program Review Date: 05/11/2016

COMMONWEALTH OF PENNSYLVANIADEPARTMENT OF EDUCATION

333 Market Street Harrisburg, PA 17126-0333

Division of Federal ProgramConsolidated Program Review

2015-2016 School Year

Achievement House CS600 Eagleview Blvd

Exton, PA 19340

LEA Level Monitoring

Page 1 of 48

June 16, 2016

2015-2016 Monitoring Protocol

of 48

June 16, 2016


Requirements MetNotMet

N/ASuggested Evidence of

ImplementationAdditionalEvidence

Comments

1. Utilizing the most recent PIMS data,all core content area teachers employedby the LEA are highly qualified. (Corecontent teachers in ALL schools, not justTitle I.)

PIMS Highly QualifiedTeacher Report

Emergency Certificates forall teachers not HQ

submit5/1/16

Monitor Comments

5/11/2016 9:59:35 AM

Monitor Margaret Ptakowski

Evidenced two years of PIMSreports showing all teachersemployed are HQT.

2. LEA has a system in place to ensurethat all core content area teachersbecome highly qualified.

List of teachers not highlyqualified with IndividualizedProfessional Development Planfor each.

School onlyhires HQT.

District Comments

4/7/2016 9:05:39 AM

CEO Donald Asplen

All core content teachers areHighly Qualified.

Monitor Comments

5/11/2016 10:00:30 AM


All teachers are HQT atAchievement House CharterCyber School.

If you have additional comments to make about thissection, enter them here:

Title I

I. Highly Qualified

The Local Education Agency (LEA) designs and implements procedures that ensure the hiring and retention of qualified teachers and paraprofessionals andensure that parents are informed of educator credentials as required.

Section 1111(h)(6)(A)Section 1119(a)(1-2)(c)(1)

Page 3 of 48

Title I -- I. Highly Qualified June 16, 2016





Comments

1. LEA has a written parentalinvolvement policy and evidencethat it is reviewed and updatedannually.

LEA parent involvementpolicy

Staff/Parent meetingagenda, memoranda,revisions, sign-in sheets.

Website posting.

Monitor Comments

5/11/2016 10:02:14 AM


Evidenced the parent involvement policy.It is also located on the website whereparents can view it.

If you have additional comments to makeabout this section, enter them here:

II. Parent Involvement

The LEA and Title I schools meet parental involvement requirements.

Section 1118(a)-(h)Section 1111(c)(14)Section 1111(d)Section 1116(a)(1)(D)

Page 4 of 48

Title I -- II. Parent Involvement June 16, 2016





Comments

1. LEA provides guidance, technicalassistance and support to schoolsdeveloping schoolwide programs in theareas of needs assessment, comprehensiveplanning, implementation, and evaluationof the schoolwide program andrequirements.

Evidence of theplanning process andtechnical assistance

Planning meetingagendas

Planning Teamroster and calendarof meetings.

Programevaluation results

SchoolImprovementPlan

Monitor Comments

5/11/2016 10:03:34 AM


Evidenced the school improvementplan. This will be presented to theBoard next week to be approved topresent to the Board for final approvalin June.

2. LEA has indicated which program fundshave been consolidated in the schoolwideprogram, if applicable, and how the intentand purposes of the individual consolidatedprograms are addressed.

Financial reports

Documentation ofuses of anyconsolidated funds

Monitor Comments

5/11/2016 10:04:27 AM


All funding is used for teacher salariesand benefits.


III. Schoolwide Programs

The LEA and schools develop schoolwide programs that use the flexibility provided to them by law to improve the academic achievement of all students inthe school.

Section 1114

If the LEA does not operate a Schoolwide Program in any Title I schools, this section can be skipped.

Page 5 of 48

Title I -- III. Schoolwide Programs June 16, 2016



N/A Suggested Evidence of ImplementationAdditionalEvidence

Comments

1. LEA has public school ranking chartswith per-pupil allocations identified. Consolidated application Selection of Schools

section showing ranking chart and per pupilexpenditures

2. LEA has procedures for provision ofservices to eligible children attendingnonpublic school officials.

Consolidated application NonpublicInvolvement section showing services provided tononpublic students

3. Consultation occurred between LEA andnonpublic officials Copies of letters, e-mails, consultation forms,

meeting sign-in sheets between LEA andnonpublic officials

Consolidated application NonpublicInvolvement section showing record of contactsbetween LEA and nonpublic schools

4. LEA has signed Non-public Verificationform(s) from each participating non-publicschool. Diocese schools only need oneform from the Diocese office.

5. LEA regularly monitors the provision ofTitle I services to nonpublic students Nonpublic school visitation documentation by

district or IU

6. LEA is evaluating the Title I programserving nonpublic school students. Evaluation data

Needs assessment survey form and collatedresults

Assessment data

IV. Nonpublic Schools

The LEA provides Title I services to eligible children attending nonpublic schools.

Section 1114

If the LEA has no participating nonpublic schools, this section can be skipped.

Page 6 of 48

Title I -- IV. Nonpublic Schools June 16, 2016




Comments

7. Nonpublic school students are receivingequitable services for instruction,professional development, parentinvolvement and summer school.

Consolidated Application Selection of Schoolssection showing set-asides for nonpublic schools

Announcements/sign-in sheets for professionaldevelopment activities and parent involvementopportunities for nonpublic teachers and parents

8. LEA has budgets that documentappropriate set-asides Title I budget

9. LEA has third-party contracts or inter-district agreements with IUs Copy of third-party contracts or inter-district

agreements that shows set asides for nonpublicschools

10. LEA has Title I complaint proceduresfor nonpublic schools Copy of complaint procedure and verification

of distribution to nonpublic schools


Page 7 of 48

Title I -- IV. Nonpublic Schools June 16, 2016




Comments

1. Title I Comparability Report comparing Title Ischools to non-Title I schools reported to SEAannually in Pennsylvania and submitted byNovember 15

Detailed Data Sheet

Support data housed at the LEA(individual school lists of per pupilexpenditures)

Support data housed at the LEA(individual school lists with staff namesattached to the positions counted andexcluded)

If you have additional comments to make about this section,enter them here:

V. Comparability

The LEA complies with the comparability provisions of Title I.

Section 1120A (c)

If the LEA is exempt from Comparability requirements, this section can be skipped.For example, if there is no overlap of grade spans, the LEA is exempt from this requirement.

Page 8 of 48

Title I -- V. Comparability June 16, 2016


Description Requirements MetNotMet

N/ASuggested Evidenceof Implementation

AdditionalEvidence

Comments

1. PrincipalEvaluationSystem

1. The LEA is implementing thePrincipal Evaluation System asdefined by Act 82, which mayinclude an approved alternative. Note: charter schools are notmandated by law to utilize anevaluation in accordance with Act82, please mark N/A and proceedto the question 3 and 4.

Sampleredactedcompletedevaluation formsused by LEA.

Sampleredacted principalSLOs

Act 82Principalevaluationformattached.

Monitor Comments

5/11/2016 10:06:25 AM


Evidenced the Principalevaluation form that was redacted.Achievement House usesDanielson Framework and haveused the framework for threeyears.

2. TeacherEvaluationSystem

1. The LEA is implementing theTeacher Evaluation System asdefined by Act 82, which mayinclude an approved alternative. Note: charter schools are notmandated by law to utilize anevaluation in accordance with Act82, please mark N/A and proceedto the next question.

Sampleredactedcompletedevaluation forms.

Sampleredacted teacherSLOs

Act 82TeacherEvaluationformattached.

Monitor Comments

5/11/2016 10:08:08 AM


Evidenced teacher evaluationforms. Danielson framework isutilized and has been utilized forthree years.

VI. Teacher and Principal Effectiveness

The LEA implements the Principal and Teacher Evaluation System.

Page 9 of 48

Title I -- VI. Teacher and Principal Effectiveness June 16, 2016




AdditionalEvidence

Comments

3. PrincipalEvaluationSystem forCharterSchools

1. Charter schools are not requiredto use the state forms (Act 82),but still need some type ofprincipal and teacher evaluationsystems as required in the ESEAWaiver, please mark N/A for LEAs.


District Comments

4/7/2016 9:17:59 AM

CEO Donald Asplen

Although we are a cyber charterschool and not required to use thestate Act 82 form we do use it.

Monitor Comments

5/11/2016 10:09:25 AM


Achievement house is not requiredto use the Act 82 form but doesuse it for the principal and theteachers.

4. TeacherPrincipalEvaluationSystem forCharterSchools

1. Charter schools are not requiredto use the state forms (Act 82),but still need some type ofprincipal and teacher evaluationsystems as required in the ESEAWaiver, please mark N/A for LEAs.


District Comments

4/7/2016 9:18:16 AM

CEO Donald Asplen

Although we are a cyber charterschool and not required to use thestate Act 82 form, we do use it.

Monitor Comments

5/11/2016 10:10:37 AM


Achievement House is notrequired to use the Act 82 formbut does use it for the principaland teachers.


Comments

Page 10 of 48



All information is readily available for the LEA portion of the monitoring visit.

Page 11 of 48






Comments

1. The LEA has a plan inplace to ensure all teachersof core academic subjectswill be highly qualified.Section 1119 (a)(1)&(3) andSection 2141 (a)

PIMS HighlyQualified TeacherReport from two mostrecent years

Principal Attestationfor all Title I schools(PDE Form 425)

HQT IndividualProfessionalDevelopment Plansprepared for eachteacher who is nothighly qualified if LEAhas not maintained100% highly qualifiedteacher status for twoconsecutive years

HQTPercentage for2014-2015attached. Noreport run for2013-2014.

Monitor Comments

5/11/2016 10:13:29 AM


Evidenced two years of the HQT status. AllAchievement House teachers are HQT.

2. LEA ensures equitabledistribution of experiencedand HQ teachers betweenand within the district'sschools to ensure poor andminority students are nottaught at higher rates thanother students byinexperienced, unqualified,or out-of-field teachers.Section 1112(c)(1)(L)

Equity Plan

Documentation ofannual review of EquityPlan

Teachers arereassigned, if applicable

Changes to unioncontract are made, ifapplicable

Equity Planattached.

Monitor Comments

5/11/2016 10:14:49 AM


Evidenced the Equity plan. Only hire HQT. Thereare 4 new teachers - there are 36 teachers total.

Title II Part A

Requirements

Page 12 of 48

Title II Part A -- Requirements June 16, 2016





Comments

3. The LEA conducts anassessment of local needs forprofessional developmentand class size reduction,student academic needs andthe academic achievementgap as identified by the LEAand school staff. Section 2122(c)(1)(2)

Copy of districtprofessionaldevelopment needsassessment andcollated results

District Comments

4/7/2016 9:27:49 AM

CEO Donald Asplen

The school established the AHCCS ImprovementTeam that consists of all teachers, mentors andguidance. This team of collaborative leaders willserve to represent the various needs of the school(students, parents and staff) in order to increasestudent learning and achievement. This teamconsists of 5 strands that are all interwoven withinthe Strategies and Implementation Steps of ourSIP. These 5 strands include: Induction,Professional Development, Data, Multi-TierSystem of Support (MTSS) and Curriculum /Instruction / Assessment (CIA). Reference to thesestrands will be made throughout the SIP.

4. The LEA involves parentsin the planning ofprofessional developmentactivities. Section 2122 (b)(7)

Meeting notices,agenda, sign-in sheets

District Comments

4/22/2016 11:11:14 AM

CEO Donald Asplen

Kris Botes, Guidance Counselor and Lead Mentor,has 2 children enrolled at Achievement House.Kris is a member of school's leadership team andparticipates in many school development teams.Her parent perspective is constantly sought. Wewill add another parent to be involved withprofessional development activities for 2016-2017.

Monitor Comments

5/11/2016 10:41:40 AM


Parents are involved in the planning via surveysthat were administered to help guide the PDactivities.

Page 13 of 48






Comments

5. The LEA professionaldevelopment activities arebased on the needsassessment and designed toimprove student academicachievement and eliminatethe achievement gap thatseparates low-income andminority students from otherstudents. Section 2122(b)(1)(B)

List of professionaldevelopment activitiesaligned to needsassessment and districtComprehensive Plan (ifLEA has completed theComprehensive Plan)

SchoolImprovementPlan attachedProfessionalDevelopmentAgendasattached

Monitor Comments

5/11/2016 10:23:02 AM


Evidenced the professional development activities,along with sign in sheets.

6. The LEA providesprofessional developmentactivities to improve theknowledge of teachers,principals, paraprofessionalsand other school staff. Section2123 (A)(3)(A&B)

Attendance rostersfor each professionaldevelopment activity

Surveys

SampleattendanceRosters attached

Monitor Comments

5/11/2016 10:27:50 AM


Evidenced the rosters and agendas for teacherprofessional development. Sessions are held onFriday mornings throughout the year.

7. The LEA targets funds toschools that have the lowestportion of highly-qualifiedteachers; have the largestaverage class size; or arePriority or Focus schools.Section 2122 (b)(3)

Class rosters withHQ Teacher status

Class size databefore and after class-size reduction teacheradded

Focus/Priority schoolstatus

Consolidatedapplication Selection ofSchools ranking page.

Title II budget

District Comments

4/7/2016 9:37:38 AM

CEO Donald Asplen

This item is not applicable as the school is a singlebuilding LEA

Monitor Comments

5/11/2016 10:28:23 AM


Their is not applicable as the school is a singlebuilding LEA.

Page 14 of 48






Comments

8. The LEA utilizes highly-qualified teachers to reduceclass size. Section 2123(a)(2)(B)

Class-size reductionteacher rosters

PIMS Highly-Qualified Teacher report

2014-2015 HQTreport attached.2015-2015 to besubmitted on5/1/16

Monitor Comments

5/11/2016 10:28:54 AM


Evidenced the HQT reports for the past two years.All teachers are HQT.

9. The LEA assures that TitleII funds are used only tosupplement or increase non-federal sources and not tosupplant funds from non-federal sources. 1114, 1115,1116, 1120A

Statement ofAllocation &Expenditures.

Monitor Comments

5/11/2016 10:39:57 AM


Title II funds have been allocated towards PD.

If you have additional comments tomake about this section, enter them

here:

Page 15 of 48






Comments

A. Audits

The SEA ensures that theState and the LEAs areaudited annually, if required,and that all correctiveactions required through thisprocess are fullyimplemented.

Uniform Grants GuidanceSection 200.501

1. Copies of single auditreports (2 mostrecent), correctiveaction plans andapproval documents forthe LEA.

Two most recentaudit reports (federalprograms only)

LEA response tofindings.

PDE follow-upreview of findings.

Independentauditor report showsthat LEA hascompleted allcorrective actions

District Comments

4/14/2016 12:20:52 PM

CEO Donald Asplen

The Cyber Charter Schoolhas not been required tohave a single audit

Monitor Comments

5/11/2016 10:43:02 AM


Single audit was evidencedfor the last fiscal year.

If you have additional comments to make about this section, enterthem here:

Fiscal Requirements

Audits

Page 16 of 48

Fiscal Requirements -- Audits June 16, 2016




AdditionalEvidence

Comments

B. Carryover

The LEAcomplies withthe carryoverprovisions ofTitle I.

Section 1127

1. LEAs with Title I allocations greaterthan $50,000 per year have not carriedover more than 15% of their allocationfrom one year to the next unless the SEAhas waived the limitation (allowable onceevery 3 year cycle if the SEA believes therequest is reasonable and necessary).

ConsolidatedApplicationCarryover section

Waiver requestand CarryoverWaiver ApprovalLetter

District Comments

4/14/2016 12:20:30 PM

CEO Donald Asplen

The Cyber Charter Schooldoes not carryover federalfunds

Monitor Comments

5/11/2016 10:44:04 AM

Monitor MargaretPtakowski

Achievement House doesnot carryover funding.

If you have additional comments to make about this section, enter themhere:

Carryover

Page 17 of 48

Fiscal Requirements -- Carryover June 16, 2016




AdditionalEvidence

Comments

C. Rank Order

The LEA ensures that itcomplies with therequirements of Title I whenallocating funds to eligibleschool attendance areas orschools in rank order ofpoverty based on the numberof children from low-incomefamilies who reside in aneligible school attendancearea.

Section 1113

1. The LEA is only servingeligible schools that havebeen ranked from highestto lowest without regard tograde spans and all schoolsabove 75% poverty areserved

ConsolidatedApplicationSelection ofSchools rankinggrid

District Comments

4/14/2016 12:19:02 PM

CEO Donald Asplen

This is a Cyber CharterSchool and would beconsidered one school

Monitor Comments

5/11/2016 10:44:30 AM


This is a cyber charterschool and is consideredone entity.

2. Allocations to eacheligible school in theConsolidated Applicationranking grid and the perpupil allocations match

Title I budgetfor each school

District Comments

4/14/2016 12:18:45 PM

CEO Donald Asplen

This is a Cyber CharterSchool and would beconsidered one school

Monitor Comments

5/11/2016 10:44:48 AM


This is a cyber charterschool and considered oneentity.

Rank Order

Page 18 of 48

Fiscal Requirements -- Rank Order June 16, 2016




AdditionalEvidence

Comments

3. Pre-kindergartenchildren are excluded fromthe poverty count of anyschool

PIMS Report onEconomicallyDisadvantaged

District Comments

4/14/2016 12:17:21 PM

CEO Donald Asplen

The Cyber Charter Schooldoes not serve Pre-K

Monitor Comments

5/11/2016 10:45:14 AM


This cyber charter does notservice Pre-K children.


Page 19 of 48

Fiscal Requirements -- Rank Order June 16, 2016




AdditionalEvidence

Comments

D. Supplement/Supplant

The LEA ensures that Title Ifunds are used only tosupplement or increase non-Federal sources used for theeducation of participatingchildren and not to supplantfunds from non-Federal sources.

Section 1114Section 1115Section 1116Section 1120A

1. LEA approvedbudget and records ofexpenditures of Titlefunds at the districtlevel match.

Title I A and D,Title II and Title IIIbudgets

LEA budget

Statement ofExpenditures forTitle I A and D, TitleII and Title III

Monitor Comments

5/11/2016 10:48:31 AM


Evidenced budgets forTitle I, II along with astatement of expenditures.

2. For SchoolwidePrograms -Expenditures verifythat funds have notsupplanted non-federalresources

Statement offederal, state andlocal allocations forpast two years

Federalexpenditures matchSWP activities

MOE letter

Monitor Comments

5/11/2016 10:49:07 AM


Expenditures match theSWP activities- Salaries,benefits, and PD.

Supplement/Supplant

Page 20 of 48

Fiscal Requirements -- Supplement/Supplant June 16, 2016




AdditionalEvidence

Comments

3. For TargetedAssistance Programs -Expenditures meet thestatutory requirementsand are supplementalin nature and do notsupplant non-federalresources

Building levelTitle I budgets andstatement ofallocations andexpenditures forcurrent year

District Comments

4/14/2016 12:19:53 PM

CEO Donald Asplen

The Cyber Charter Schoolis operating a school wideprogram

Monitor Comments

5/11/2016 10:49:40 AM


This cyber charter schooloperates as a Schoolwideprogram.


Page 21 of 48

Fiscal Requirements -- Supplement/Supplant June 16, 2016





Comments

E. Equipmentand RelatedProperty

UniformGrantsGuidance

1. LEA maintains Inventoryrecords, purchase orders andreceipts for equipment (over$1500) purchased and ComputingDevices and Special PurposeEquipment ($300 - $1499)

Inventory list ofitems purchased withTitle I A and D, Title IIand Title III

District Comments

4/14/2016 12:21:55 PM

CEO Donald Asplen

The Cyber Charter Schooldoes not purchase equipmentwith federal funds

Monitor Comments

5/11/2016 10:50:27 AM


This cyber charter school doesnot purchase equipment fromfunding.

2. LEA has conducts a physicalinventory of all items every twoyears

Documentation thatphysical inventory hasbeen done within thelast two years

District Comments

4/14/2016 12:22:12 PM

CEO Donald Asplen

The Cyber Charter Schooldoes not purchase equipmentwith federal funds

Monitor Comments

5/11/2016 10:51:00 AM


This cyber charter does notpurchase equipment fromfunding.


Equipment and Related Property

Page 22 of 48

Fiscal Requirements -- Equipment and Related Property June 16, 2016




AdditionalEvidence

Comments

F. Compliance toReservations

The LEAcomplies withrequirementsregarding thereservation offunds.

Section 1113Section 1116Section 1118

1. LEA has reserved fundsnecessary to provide servicescomparable to those provided tostudents in Title I funded schoolsto homeless students in non-TitleI schools. If appropriate fundswere set aside, for: Neglected Homeless students

ConsolidatedApplicationReservation ofFunds page

ConsolidatedApplication Title Ibudget

Statement ofexpenditures forhomeless and/orneglected students

District Comments

4/14/2016 12:24:06 PM

CEO Donald Asplen

The Cyber Charter School doesnot fund neglected or homelessstudents through federal funds

Monitor Comments

5/11/2016 10:51:40 AM


This cyber charter school does notfund for neglected or homelessstudents with federal funds.

2. If LEA has indicated the use ofthe Salary and Fringe Benefit set-aside on the Reservation of Fundsworksheet, does documentationexist to show how the calculationwas derived and shows how theset-aside amount was allocatedback to the appropriate Title Ischool? (If not used, select NA)

ConsolidatedApplicationReservation ofFunds

Spreadsheetdemonstratingcalculations

District Comments

4/26/2016 8:31:45 AM

CEO Donald Asplen

The Charter School has notindicated the use of Salary andFringe Benefit set-aside on theReservation of Funds worksheet.

Monitor Comments

5/11/2016 10:52:27 AM


This cyber charter does not usesalary and fringe benefit set-asideon the reservation of funds.

Compliance to Reservations

Page 23 of 48

Fiscal Requirements -- Compliance to Reservations June 16, 2016




AdditionalEvidence

Comments

3. LEA has reserved an amountequal to (or a minimum of) 20%of its Title I allocation for Priorityand/or Focus schools'interventions

ConsolidatedApplicationReservation ofFunds page

Statement ofexpenditures forinterventions

Monitor Comments

5/11/2016 10:54:30 AM


Evidenced the set aside amount forthe Priority school interventions.

4. LEAs receiving more than$500,000 in Title I funds havereserved a minimum of 1% of theallocation for parent involvementand have distributed a minimumof 95% of those funds to theschools.

Procedure forallocation of atleast 95% toschools

District Comments

4/14/2016 12:26:47 PM

CEO Donald Asplen

The Cyber Charter School is notreceiving more than $500,000 inTitle I funds and therefore doesnot have to reserve a minimum of1% of their allocation for parentinvolvement.

Monitor Comments

5/11/2016 10:55:03 AM


This cyber charter does not receivemore than $500,000.


Page 24 of 48

Fiscal Requirements -- Compliance to Reservations June 16, 2016





Comments

G. ObligatingFunds

1. LEA began obligatingfunds on or after theprograms' approved date

Documentation thatprogram funds were not spentprior to program approval date

Monitor Comments

5/11/2016 10:59:05 AM


Did not obligate prior toapproval letter evidenced July 1,2015.


Obligating Funds

Page 25 of 48

Fiscal Requirements -- Obligating Funds June 16, 2016





Comments

H. Title I,Part D

1. LEA spends Title I, Part D funds onallowable, supplemental, andeducational activities at the selecteddelinquent institution(s)

Statement ofexpenditures fordelinquent

District Comments

4/14/2016 12:28:13 PM

CEO Donald Asplen

The Cyber Charter School doesnot accept Title I, Part D funds

Monitor Comments

5/11/2016 10:59:31 AM


This cyber charter does notaccept Title I Part D funds.


Title I, Part D

Page 26 of 48

Fiscal Requirements -- Title I, Part D June 16, 2016





Comments

I. RecordRetention

1. Federal program records aremaintained for a period of 7 years(current year plus 6 prior)

Monitor Comments

5/11/2016 11:01:03 AM


Advised the Cyber Charter tokeep records for 7 years.


Record Retention

Page 27 of 48

Fiscal Requirements -- Record Retention June 16, 2016





Comments

J.CommunityEligibilityProvision(CEP)

1. Did your LEA have schools thatparticipated in the CommunityEligibility Provision (CEP) during the14-15 SY? This is asked for 15-16monitoring because data from theprevious year is used for the currentyear Selection of Schools andNonpublic Equitable Share dataNote: If your LEA has schools thathave adopted CEP for the first timeduring the 15-16 SY this answer is"no". Note: If a "no" answer theremaining questions can be markedN/A.

Consolidated ApplicationSelection of Schools

District Comments

4/14/2016 12:28:52 PM

CEO Donald Asplen

The Cyber Charter Schooldoes not participate in theCEP program

Monitor Comments

5/11/2016 11:02:07 AM


This cyber charter doesnot participate in the CEPprogram.

2. Were all buildings in 14-15 CEP orwere some CEP and others non-CEP?If all schools CEP, select MET. If not,select N/A, then discuss per bullet 3how data was made uniform.


District Comments

4/14/2016 12:28:56 PM

CEO Donald Asplen


Monitor Comments

5/11/2016 11:02:37 AM



Community Eligibility Provision (CEP)

Page 28 of 48

Fiscal Requirements -- Community Eligibility Provision (CEP) June 16, 2016





Comments

3. LEA has a data source/process thatwas used to ensure that CEP buildinglow-income data was uniform withother non-CEP buildings and/or wasequitable in regard to nonpublicschools


The 1.6 multiplier wasapplied against CEP datafrom participating schoolsto make it uniform withtraditional Free andReduced Lunch data at non-CEP schools.

Raw CEP/DirectCertification (DC) data wasutilized at all schools in auniform manner without amultiplier and regardless ofwhether or not a school wasCEP participating or not.

A survey that looked likethe old Free and Reducedlunch survey - but whichmade clear that it was not arequirement of the foodsubsidy program was sentto participating CEPschools. Non-CEP schoolswould use the traditionalfree and reduced forms.

District Comments

4/14/2016 12:29:19 PM

CEO Donald Asplen


Monitor Comments

5/11/2016 11:03:02 AM



All information in regards to the fiscal requirements were in order and readily accessible.

Comments

Page 29 of 48

Fiscal Requirements -- Community Eligibility Provision (CEP) June 16, 2016





Comments

A. Conflict ofInterest UniformGrants GuidanceSection 200.112

1. Conflict of Interest Requirement- the non-federal entity mustdisclose in writing any potentialconflict of interest to the Federalawarding agency or pass-throughentity in accordance with theapplicable Federal awardingagency policy, which includes: Standards of Conduct (coveringconflicts of interest whengoverning the actions of itsemployees engaged in theselection award and administrationof contracts) Organizational Conflicts-(relationships with a parentcompany, affiliate, or subsidiaryorganization, the non-Federalentity is unable or appears to beunable to be impartial inconducting a procurement actioninvolving a related organization) Disciplinary Actions- (actionstaken against an individual whoviolates the standards of conduct) Mandatory Disclosure- (potentialconflict disclosed in writing)

policy

self-disclosure form

resolution form orother evidence of howit was resolved(waived, ordisciplinary actionstaken)

Monitor Comments

5/11/2016 11:05:00 AM


Evidenced the Conflict ofInterest Policy. It is Boardapproved.


Uniform Grants Guidance

Conflict of Interest

Allowability of Costs

Page 30 of 48

Uniform Grants Guidance -- Allowability of Costs June 16, 2016





Comments

B.Allowability ofCostsUniformGrantsGuidanceSection200.43

1. Allowability of Costs Requirement Expenditures must be aligned with approvedbudgeted items and when determining how theDistrict expends its funds the procedure mustinclude the following cost principles: Necessary, reasonable and allocable Conform with federal law and grant terms Consistent with state and local policies Adequately documented

review procedure todetermine if the aboverequirements are includedand explained

If you have additional comments to make about this section, enter them here:




Comments

C. Procurement effective 2017-18 monitoring cycle cannot bemarked Not Met Uniform GrantsGuidance Section 200.300

1. Procurement the Districtmaintains purchasingprocedures• Micro-purchases (purchase upto $3,000)• Small Purchase (between$3,000-$150,000)• Sealed Bids (purchases over$150,000 with formaladvertising)• Competitive Proposals (morethan one source submitting aproposal)• Non-competitive Proposals i.e.Sole Source (Solicitation of aproposal from only one source)

procurement procedureand does the proceduredefine the 5 requirements

Procurement

Page 31 of 48

Uniform Grants Guidance -- Procurement June 16, 2016





Comments





Comments

D. Cash ManagementUniform GrantsGuidance Section200.305

1. Cash Management the District mustmaintain written procedures to implement thefollowing cash management requirements: Reimbursements explain what happens if theDistrict is initially charging federal grantexpenditures to nonfederal funds Advances explain what happens if the Districtreceives advance payments of federal grantfunds Interest explain how the District will manageinterest earned on federal grant awards

procedureexplaining the above





Comments

E. TravelReimbursement

Uniform GrantsGuidance Section200.474

1. Travel the District must have writtentravel policies in order for travel costs to beallowable• Types of travel (single day, overnight orout-of-state)• What expenses may be reimbursed (food,lodging, transportation, airfare)• What type of documentation is needed forreimbursement (pre-approval travel form,receipts, post travel form)

policy

Cash Management

Travel Reimbursement

Page 32 of 48

Uniform Grants Guidance -- Travel Reimbursement June 16, 2016





Comments


Page 33 of 48

Uniform Grants Guidance -- Travel Reimbursement June 16, 2016


Building Date Staff Member Interviewed Staff Member Position

Cyber Charter School 5/11/2016 Mark Slider Principal

Personnel Interviews

Page 34 of 48

Personnel Interviews June 16, 2016


Name Check if

Interviewed

Principal: Mark Slider

Parent: Lynn Zamberlan

Parent: Jay Finkle

Parent: Oliver Sayre

Parent:

Parent:

ProgramReviewers:

VisitDate:

Division of Federal ProgramConsolidated Program Review

2015-2016 School YearAchievement House CS

Achievement House Cyber Charter School

SCHOOL Level Monitoring

Page 35 of 48

Personnel Interviews June 16, 2016




ImplementationAdditional Evidence Comments

1. All instructional paraprofessionalsworking in a Title I program arehighly qualified.

List of paraprofessionals& their qualifications: HSDiploma plus 2 years ofcollege (48 credits), AADegree or local assessment

PIMS report

Schools employs 2 ELL Aidesand 1 Instructional Aide:Certification for each Aidesincludes: Kathleen Gonzalez:A.A. Degree Brenda Russell-Diaz: B.S. Degree ErinHorrell: ParaeducatorCertificate of Competency

2. Parents (in Title I schools only)are notified annually that they mayrequest information regarding theprofessional qualifications of theirchild's teacher(s), and ofparaprofessionals who provideinstructional services to theirchildren.

Copy of Right-to-Know Teacher Qualificationsletter and evidence ofdistribution date

RTK Letter attached.

3. Parents (in Title I schools only)are notified if their child is assignedto or being taught for four or moreconsecutive weeks by a teacher whois not highly qualified in a coreacademic subject. (This cannot bemarked N/A.)

Copy of Right-to-Know Non-HQT letter andevidence of distributiondate, if applicable, orundated if not applicable

District Comments

4/7/2016 10:31:39 AM

CEO Donald Asplen

All teachers in coresubject areas are HQT.

Title I: School Level

I. Highly Qualified

The Local Education Agency (LEA) designs and implements procedures that ensure the hiring and retention of qualified teachers and paraprofessionals andensure that parents are informed of educator credentials as required.

Section 1111(h)(6)(A)Section 1119(a)(1-2)(c)(1)

Page 36 of 48

Title I: School Level - Achievement House Cyber Charter School - I. Highly June 16, 2016




ImplementationAdditional Evidence Comments


Page 37 of 48

Title I: School Level - Achievement House Cyber Charter School - I. Highly June 16, 2016





Comments

1. Schools receiving Title I fundshave a written Parent InvolvementPolicy/Plan aligned with the Districtpolicy and evidence that it isupdated annually and has beendistributed to parents. Requiredcomponents:

• describes how parents will beinvolved in the planning,review and improvement ofthe school's ParentInvolvement Policy.

• states that an annual meetingwill be held to inform parentsof the school's participation inthe Title I program and toexplain the requirements ofthe program and their right tobe involved.

• states that parent meetings,including parent conferences,will be held at different timesduring the day.

School parentinvolvement policy

Parent meetingagenda & sign-insheets, memoranda,revisions

Website posting

ParentInvolvementPolicy attached

Monitor Comments

5/11/2016 11:10:56 AM


Evidenced the written parent involvementpolicy. Parents access this policy on thewebsite.

II. Parent Involvement

The LEA and Title I schools meet parental involvement requirements.

Section 1118(a)-(h)Section 1111(c)(14)Section 1111(d)Section 1116(a)(1)(D)

Page 38 of 48

Title I: School Level - Achievement House Cyber Charter School - II. Parent June 16, 2016





Comments

• states that Title I funds maybe used to pay reasonableand necessary expensesassociated with parentinvolvement activities,including transportation,childcare, or home visitexpenses to enable parents toparticipate in school-relatedmeetings and trainingsessions.

• describes how parents will beinvolved in the planning,review, and improvement ofthe school's Title I program.

• describes how the schoolinvolves parents in the jointdevelopment of theSchoolwide Program Planunder Section 1114. Appliesonly to Title I schoolsoperating a SchoolwideProgram.

• describes how the school willprovide parents ofparticipating children withtimely information about theTitle I program.

• describes how the school willprovide parents ofparticipating children with adescription and explanation ofthe curriculum in use at theschool, the forms of academicassessment used to measurestudent progress, and theproficiency levels studentsare expected to meet.

Page 39 of 48






Comments

• describes how the school willprovide assistance to parentsin understanding the State'sacademic content standardsand student achievementstandards, local academicassessments and how tomonitor a child's progress andwork with teachers toimprove the achievement oftheir children.

• states that the school willprovide, if requested byparents, opportunities forregular meetings to formulatesuggestions and toparticipate, as appropriate, indecisions relating to theeducation of their children,and respond to any suchsuggestions as soon aspracticably possible.

• states that a school-parentcompact was jointlydeveloped with parents andthe compact outlines howparents, the entire schoolstaff and students will sharein the responsibility forimproved studentachievement.

• describes how the schoolprovides materials andtraining to help parents towork with their children toimprove their children'sachievement, such as literacytraining and usingtechnology, as appropriate, tofoster parent involvement.

Page 40 of 48






Comments

2. Schools receiving Title I fundshave a written school-parentcompact and evidence that it hasbeen updated annually and has beendistributed to parents

School-parentcompact

Staff-parentmeeting agenda &sign-in sheets

Evidence ofdistribution

School ParentCompact attached

Monitor Comments

5/11/2016 11:11:31 AM


Evidenced the School-parent compactwhich is retrieved on the website.

3. Title I schools hold an annualmeeting to inform parents ofparticipating students about Title Iprogram

Title I meetingagenda and sign-insheets

Agenda/Sign-inattached.

4. Title I schools have providedassistance to parents inunderstanding the States academiccontent standards and studentacademic achievement standards,State and local academicassessments, the requirements ofTitle I, and how to monitor a childsprogress and work with educators toimprove student achievement.

Staff/Parentmeeting agendas andsign-in sheets

PSSA letter toparents attached.

District Comments

4/13/2016 9:54:18 AM

CEO Donald Asplen

PSSA letter from Principal to parentsattached.

Monitor Comments

5/11/2016 11:34:04 AM


Letters for the PSSA announcement andthe site where the student will be takingthe PSSA or the Keystone StateAssessments. These sites are submitted tothe state - John Weiss, etc., so that theyknow that the tests are scheduled forstudents to take part in the test.

5. Title I schools have providedmaterials and training to helpparents work with their children toimprove achievement, such asliteracy and technology training.

Training materials,evaluations, agendas& sign-in sheets,calendar of events

Workshops

Parent Mattersinformationattached

Page 41 of 48






Comments

6. Title I schools educateinstructional staff, with parentalassistance, in the value and utility ofcontributions of parents, how toreach out to and communicate withand work with parents as equalpartners, implement and coordinateparent programs and build tiesbetween parents and schools.

Staff meetingagendas & sign-insheets

Professionaldevelopment agendas

Induction Plan

Surveys

ComprehensivePlan

7. Title I schools have coordinatedand integrated parent involvementprograms and activities with otherprograms (Head Start, publicpreschools, parent resource centers,early childhood programs), toencourage and support parents inmore fully participating in theeducation of their children, andparents have participated in thedevelopment of the Transition Plan.

Transition Plan

Parent trainingmaterials, evaluations,agendas, calendar ofevents

Staff/Parentmeeting agendas andsign-in sheets

Transition PlanAttached. SSIPattached.

8. Title I schools have sentinformation related to school andparent programs to parents in aformat and language the parentscould understand.

Translateddocuments such asfliers, letters, web sitepostings

Enrollment andgeneral parentinformationdocumentsattached.

Monitor Comments

5/11/2016 11:35:07 AM


All documents are in English and Spanish.Additional bilingual information isavailable on an as need basis.

9. Title I schools have provided fullopportunities for participation ofparents of LEP students, studentswith disabilities, parents of migrantstudents.

Parent meetingagendas & sign-insheets

Documentationshared or distributed

Parent with ELLStudents.

Page 42 of 48






Comments

10. Title I schools have informedparents about the existence of aparent resource center, if one exists.(Federal regulations do not require aparent resource center.)

Documentationsuch as copies offliers, letters senthome, postedinformation on boardsat schools and/orwebsite postings

District Comments

4/13/2016 10:54:35 AM

CEO Donald Asplen

Achievement House does not haveresource centers

Monitor Comments

5/11/2016 11:31:03 AM


This cyber charter does not have aphysical resource center. However, thereare resources on the website. There is aspecific link on the website that parentscan go to to access the parent resources.Parents receive a user name and passwordat the physical orientation with parentsprior to students beginning at the cybercharter school.

11. Title I schools conducted anannual evaluation of theeffectiveness of school parentalinvolvement activities.

Copy of annualparent survey and/orparent/teacherconference evaluationand collated results

Parent meetingagenda & sign-insheet

Monitor Comments

5/11/2016 11:13:54 AM


Evidenced the annual parent survey withthe submissions and the results received.The survey covers, administrative, teacherand technical issues. This is on thewebsite and is easily accessible to theparents.


Page 43 of 48





Comments

1. All Schoolwide schools:

• Have completed a needs assessment,• Have developed school-wide reform

strategies,• Are using highly qualified staff to deliver

instruction,• Are sending high-quality teachers to high-

need schools• Have high-quality and ongoing professional

development,• Have parent involvement• Have a Pre-K to Kindergarten Transition

Plan for preschool children, if applicable• Consider teacher input when making

assessment decisions• Provide effective, timely and additional

assistance to students having difficultymastering proficient or advanced levels ofacademic standards

• Budget coordinated with regular program

Copy of Schoolwide Plan

Copy of annually updated SchoolwideTemplate/School Improvement Plan ANDSchoolwide Addendum

Sign-in sheets and agendasdemonstrating plan was updated annually

SIP attached.

2. School operates a Schoolwide program with awaiver. Priority/Focus School

30-40% free and reduced count

Waiver approval letter

III. Schoolwide Programs

The LEA and schools develop schoolwide programs that use the flexibility provided to them by laws to improve the academic achievement of all students inthe school.

Section 1114

If the LEA does not operate a Schoolwide Program in any Title I schools, this section can be skipped.

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Title I: School Level - Achievement House Cyber Charter School - III. June 16, 2016




Comments


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Title I: School Level - Achievement House Cyber Charter School - III. June 16, 2016





Comments

1. The LEA and Title I school have established targetedassistance programs that address statutory purposes andmeet requirements, including the following:

• Scientifically-based, high-quality supplementalresources

• Using effective instructional methods and strategiesthat strengthen the core academic program and arealigned to the resources

• Minimizing the removal of students from the regularclassroom during regular school times

• Primary consideration to providing supplementallearning time

List of supplementalmaterials

Identification of scientifically-based instructional modelsbased on current best practices

Title I staff and eligiblestudent schedules

Benchmark data andformative assessment data ofTitle I students

2. LEA and Title I school promote the integration of staffsupported by Title 1 into the regular school program andassures that targeted assistance program planningcoordinates with and supports the regular educationprogram.

Documentation of regularteam meetings, agendas sign-insheets, minutes, etc.

Professional developmentschedules

Meeting agendas, sign-insheets

IV. Targeted Assistance

The LEA targeted assistance programs meet all requirements.

Section 1115

If the LEA only operates Schoolwide Programs in Title I schools, this section can be skipped.

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Title I: School Level - Achievement House Cyber Charter School - IV. June 16, 2016





Comments

3. The Title I school has established criteria for the selectionof eligible students (including Head Start, Homeless, Migrant,Neglected/Delinquent.)

Selection criteria

Student roster with testscores that includes rank orderlisting

Teacher/parentrecommendations

List of eligible students notserviced due to parentsdeclining services


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Title I: School Level - Achievement House Cyber Charter School - IV. June 16, 2016




AdditionalEvidence

Comments

1. TimeDocumentation

1. The LEA and Title I school maintainsemi-annual certifications for allemployees funded 100% from a singlecost objective

Semi-annualtime certifications

Monitor Comments

5/11/2016 11:35:41 AM


Evidenced the semi-annualtime certification.

2. The LEA and Title I school maintaintime documentation/logs for proratedstaff including the amount of timespent on each funding source activity;logs are signed by a supervisor andreconciled to payroll documentation ona monthly basis; or fixed scheduleapproval has been obtained from DFP

Time logs

Staff schedules

Documentationof Fixed schedulesemi-annual timedocumentation DFPapproval

District Comments

4/26/2016 8:33:02 AM

CEO Donald Asplen

The Charter School's title Iemployee's are funded 100%from a single cost objective.

Monitor Comments

5/11/2016 11:41:52 AM


The Cyber Charter School'sTitle I employees are funded100% from a single costobjective.


V. Fiscal Requirements

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Title I: School Level - Achievement House Cyber Charter School - V. Fiscal June 16, 2016


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