CERTIFICATION OF COMPLIANCE WITH NEW MEAL PATTERN REQUIREMENTS

1

AGENDA Background Required Documents for Certification

Submission Option One Option Two Packet Assembly

Certification Processing Certification Trainings Resources

2

BACKGROUND

3

BACKGROUND - HHFKA Requires SFAs follow the updated meal patterns (rule

published January 26, 2012)

Provides performance-based reimbursement for SFAs that demonstrate compliance with updated meal pattern for lunch and the current meal pattern for breakfast

SFAs must demonstrate compliance with those requirements in effect at time of certification

Additional reimbursement becomes available October 1, 2012

4

CERTIFICATION – SUBMISSION

5

TIMELINE FOR SUBMISSIONSubmission of Certification Packets to CDE

6

Month Packet Submitted

Month of Menu ServiceStart Date for 6cent

reimbursement

July 2013 July 2013 or month prior

Reimbursement is retroactive to the first day of the month of the

certified menu after menus have passed the

certification process.

August 2013 August 2013 or month prior

September 2013September 2013 or month

priorOctober 2013 October 2013 or month prior

November 2013November 2013 or month

prior

December 2013December 2013 or month

priorJanuary 2014 January 2014 or month prior

February 2014February 2014 or month

priorMarch 2014 March 2014 or month prior

Option 1

Option 2

CERTIFICATION SUBMISSION PROCEDURES

CERTIFICATION – OPTION ONE

SFAs must submit the following documents for lunch:

1. Menu Certification Submittal form2. Menus for each menu type offered 3. USDA Menu Worksheets(s) for each menu

type offered4. Weighted nutrient analysis of calories and

saturated fat for each menu type5. Attestation form6. Site list

8

CERTIFICATION – OPTION TWO SFAs must submit the following documents for

lunch:

1. Menu Certification Submittal form2. Menus for each menu type offered 3. USDA Menu Worksheets(s) for each menu

type offered4. Simplified Nutrient Assessment of calories

and saturated fat for each menu type5. Attestation form6. Site list

9

1. MENU CERTIFICATION SUBMITTAL

Used as a cover page

Used as a checklist

Used to identify contact person

Used to document the number of

menus and worksheets submitted per

grade group for lunch and breakfast

10

2. MENUS

Submit one full week of each menu offered by grade group

Submit menus for lunch and breakfast

Save menus to the USB flash drive or CD

11

2. MENUS - WHAT IS CONSIDERED A MENU?

For certification, a menu is a descriptive list of all the reimbursable meals offered.

The menu is based upon all meals served at a school site and not by individual serving lines

SFAs with a centralized kitchen who have a single menu that serves all schools in a particular grade group will only need to submit one menu.

12

2. MENUS - WHAT IS CONSIDERED A MENU?

Example 1: If you serve an elementary school menu, a middle school menu and high school menu for lunch and one menu for breakfast, you must submit four menus and four USDA Menu Worksheets

Example 2: If four of your five schools serve the same menu, and your fifth school only serves part of that menu, you must submit two menus and two USDA Menu Worksheets

13

2. MENUS - SAVING YOUR LUNCH MENUS

Grade Group Name of File

K-5 1234_LMenu_K5

K-8 1234_LMenu_K8

6-8 1234_LMenu_68

9-12 1234_LMenu_912

14

Please save your menus electronically by USB flash drive or CD format. Save the electronic copy of the lunch menus as shown below. The chart provides an example of an SFA with the CNIPS identification number 01234 (excluding the zero).

Lunch Menus

2. MENUS - SAVING YOUR LUNCH MENUS

Grade Group Name of File

K-8 1234_LMenu_K8

6-8 1234_LMenu_68

9-12 1234_LMenu_912

9-12 1234_LMenu_912_Continuation

9-12 1234_LMenu_912_Charters

15

For multiple menus within the same grade group, add an underscore plus an identifier to the end of the file name.

Example – Multiple Lunch Menus in same grade group

3. USDA WORKSHEETS

Complete a separate USDA Worksheet for each grade groups (K-5, 6-8, K-8, 9-12). There are separate worksheets for breakfast and lunch.

Submit a different worksheet for each menu offered.

16

3. USDA WORKSHEETS (CONTINUED)

Worksheets are based on a 5-day school week. Worksheets for 4-day, 6-day, and 7-day school weeks are also available on the USDA website

Extended USDA Worksheet : Grade 6-8 and 9-12

Please use the most updated version for the Menu Worksheets. These are always updated and available on:

USDA website CNIPS “Download Forms”

17

18

http://www.fns.usda.gov/school-meals/certification-compliance

3. SAVING YOUR LUNCH WORKSHEETS – OPTION ONE

Grade Group Name of File

K-5 1234_LWorksheet_K5

K-8 1234_LWorksheet_K8

6-8 1234_LWorksheet_68

9-12 1234_LWorksheet_912

19

Please save your menus electronically by USB flash drive or CD format. Save the electronic copy of the USDA Menu Worksheets using the guidance provided in the chart below. The chart provides an example of an SFA with the CNIPS identification number 01234 (excluding zero).

Lunch Worksheets

NOTE: SFAs under Option Two will name worksheets as listed under the Simplified Nutrient Assessment section.

4. OPTION ONE- NUTRIENT ANALYSIS

This is for SFAs choosing Option ONE

SFA provides weighted nutrient analysis of menu(s) using USDA approved software

Analysis includes: menu item, portion size, planned quantities, calories and saturated fat for each item

20

4. OPTION ONE – NUTRIENT ANALYSIS

The nutrient analysis must use a weighted weekly average that shows the planned quantity for each menu item, NOT simple averaging

If submitting a menu that was already served, the SFA must report the actual quantity for each menu item

Before printing the analysis, ensure that portion values (not weighted values) are shown

Guidance on weighted averaging, Nutrient Analysis Protocols, is located on the USDA Food and Nutrition Services, Resource Library, Web page at http://healthymeals.nal.usda.gov/hsmrs/Software/For%20Web/NAPManual.pdf

21

4. OPTION TWO-SIMPLIFIED NUTRIENT ASSESSMENT This is for SFAs choosing Option Two

SFAs choosing Option #1 DO NOT need to complete the Simplified Nutrient Assessment Tab

The Simplified Nutrient Assessment is located at the end of the USDA Menu Worksheet on tabs 11-12

The SFAs must enter data for calories and saturated fat for main dishes, sides, desserts and condiments

22

4. SAVING YOUR SIMPLIFIED NUTRIENT ASSESSMENT / WORKSHEET: OPTION TWO

Grade Group Name of File

K-5 1234_LAssess_K5

K-8 1234_LAssess_K8

6-8 1234_LAssess_68

9-12 1234_LAssess_912

23

Please save your simplified nutrient assessment worksheets electronically by USB flash drive or CD format. Save the electronic copy using the guidance provided in the chart below. The chart provides an example of an SFA with the CNIPS identification number 01234.

Lunch – USDA Menu Worksheet with Simplified Nutrient Assessment

Note: Save files with this naming for OPTION 2 only

SUPERTRACKER

24

https://www.supertracker.usda.gov/default.aspx

USDA approved online tool for calculating

calories and saturated fat for individual

ingredients or recipes

Scratch cooking

WHAT IS SUPERTRACKER?

FOOD-A-PEDIA

SEARCH BY NAME: BURRITO

5. ATTESTATION

As part of certification, SFAs must attest that: They are in compliance with all current meal

pattern requirements

Documentation is representative of the ongoing

meal service within the SFA

The minimum required food quantities for all meal components are available to students in every serving line

28

5. ATTESTATION (CONTINUED)

For SY 2012-13, SFAs are required to submit hardcopy of the attestation with the original signature

Certified SFAs must annually attest, through SY 2014-15, compliance with the meal pattern requirements, as new requirements are phased-in

29

6. SITE LIST

Provide a list of all approved sites with the corresponding menu file name

30

WHERE ARE THE FORMS LOCATED? The forms are located in the Child Nutrition

Information Payment System (CNIPS) under Applications, Download Forms

31

AVAILABLE FORMS

32

SNP 27: Attestation of Compliance SNP 28: Menu Certification Submittal Form SNP 29: 2012 Menu Certification Site List SNP 30: 2012 RCCI Exception Submittal Form Last “Weblink:” USDA Web Address

REVIEW OF PACKET SUBMISSION

Option One Completed packet includes:

1. Menu Submittal Form (hard copy)2. Menus lunch and breakfast (electronic)3. Completed USDA Worksheets (electronic)4. Nutritional Analysis (hard copy) 5. Attestation (hard copy)6. Site List (electronic)

33

REVIEW OF PACKET SUBMISSION

Option Two Completed packet includes:

1. Menu Submittal Form (hard copy)2. Menus lunch and breakfast (electronic)3. Completed USDA Worksheets (electronic)4. Simplified Nutrient Assessment (electronic) 5. Attestation (hard copy)6. Site List (electronic)

34

REVIEW OF PACKET SUBMISSION

Mail Packet to:

Attn: ENPU Certification UnitCalifornia Department of Education

Nutrition Services Division 1430 N Street, Suite 4503

Sacramento, CA 95814

35

CERTIFICATION PROCESSING

36

CERTIFICATION PROCESSING

Receipt of Menu Packet

Compare Menu Certification Submittal with the documents received

If packet is incomplete – The SFA will receive an email and a phone call that will identify missing documents

37

CERTIFICATION PROCESSING

Reviewer will review the packet for compliance

The SFA will have 10 business days to submit the needed documents. After 10 business days with no response, the packet will be returned to the SFA

CDE has 60 days from date of receipt of a complete packet to approve/deny

38

TO CERTIFY OR NOT TO CERTIFY?THAT IS THE QUESTION…

USDA requirement

District will lose additional reimbursement

First on Administrative Review List for SY 2013-2014

New breakfast requirements in effect SY 2013-2014 and will be included in Administrative Review process

RESOURCES

USDA’s Food and Nutrition Service Web site at http://www.fns.usda.gov/school-meals/certification-compliance

Visit the USDA Team Nutrition Healthy Meals Resource Systems Web Page at http://healthymeals.nal.usda.gov/recipes for a wealth of recipe resources. The site provides resources and recipes to help you increase offerings of fruits, vegetables, and whole grains.

40

RESOURCES

USDA Food Buying Guidehttp://www.fns.usda.gov/tn/

foodbuying-guide-child-nutrition-programs

Food buying guide calculator http://fbg.nfsmi.org/ Vegetable Subgroup Listhttp://www.choosemyplate.gov/food-

groups/vegetables.html

41

SUMMARY Complete packet includes:

Menu Submittal Form (hard copy) Menus (electronic) Completed USDA Worksheets

(electronic) Nutrient Analysis or Simplified Nutrient

Assessment (hardcopy or electronic) Attestation (hard copy) Site List (electronic)

42

DO NOT SEND Menu Production Records Recipes CN Labels Product Specifications Any Other Documentation Not Requested

44

For further information, and/or questions regarding certification, please email

HHFKA@cde.ca.gov or by phone call 916-322-2003

USDA Web page:http://www.fns.usda.gov/school-meals/

certification-compliance