Central Oregon Intergovernmental Council BOARD … 10, 2016 · Central Oregon Intergovernmental...

Central Oregon Intergovernmental Council BOARD AGENDA

334 NE Hawthorne Ave, Bend, OR 97701 (541) 548-8163 – Fax: (541) 923-3416

Office Locations: Bend, Klamath Falls, Lakeview, La Pine, Madras, Prineville, Redmond

Central Oregon Intergovernmental Council, Thursday, October 6, 2016, at 5:30 p.m., City of Redmond Public Works Department.

1. Call to Order and Introductions 2. Public Comment 3. Consent Agenda (A)

a. Approval of Executive Committee Minutes of September 1, 2016 (A) Attachment A b. Approval of Board Minutes of September 1, 2016 (A) Attachment B c. Financial Report, August 2016 (A) Attachment C d. Staff Report, September 2016 (A) Attachment D e. Cascades East Transit Monthly Management Report and (A) Attachment E Cascades East Ride Center Monthly Management Report, August 2016

4. Administrative a. Approve COIC Board Member Application – Katie Condit (A) Attachment F Karen Friend, Interim Executive Director/Transportation Manager b. Approve EDA Loan – Central Oregon Roofing (A) Attachment G Lisa Kyle, Loan Officer c. Ethics Training Handout Joe Checketts, Staff Accountant 6. Program Updates

a. Capacity fund request – City/County Needs (A) Attachment H Scott Aycock, Economic Development Manager

7. Executive Director Report 8. Other Business/Announcements Attachment I 9. Adjourn

COIC Executive Committee Minutes September 1, 2016 Page 1 of 1

Executive Committee of Central Oregon Intergovernmental Council

Minutes for September 1, 2016

City of Redmond – Public Works Department 243 E. Antler Ave

Redmond Executive Committee Members: Alan Unger, Deschutes County; Wayne Fording, Jefferson County; Ken Mulenex, City of La Pine. COIC Staff: Kevin Bradley, Youth Programs Manager; Ann Delach, Adult Programs Manager; Karen Friend, Interim Executive Director; Laura Skundrick, Executive Assistant. Call to order Vice Chair Unger called the COIC Executive Committee meeting to order at 4:02 pm. COIC Program Updates a. Fiscal Manager hiring process Ms. Friend explained the Director of Finance and Administration position posting has closed and applications are now being reviewed. Interviews will be scheduled soon for qualified candidates. b. Year End Closeout Ms. Friend explained that as a result of a deficit in the 2015-2016 Employment and Training budget, a reserves request will be brought to the board. She explained the particular instances that resulted in the deficit and how those have been remedied. Employment and Training managers discussed from their perspective the instances and the remedies. Mr. Bradley suggested ensuring the new director has knowledge base of budgeting and program laws. Ms. Delach agreed the laws within each program are so different and so complex, that knowledge base would be beneficial to have for both executive director and fiscal manager. Both Mr. Bradley and Ms. Delach agreed Ms. Friend has been a blessing to have while working with accounting staff through identifying the deficit, and setting up the systems to remedy. Ms. Friend added there was also a deficit within the Loans Department. Methods of reporting and procedures have been revised to prevent this in the future. Commissioner Fording noted that he appreciated the changes already made to rectify the issues, and suggested additional meetings if needed while working through the budget. Legislative Update a. ORS 190 Updates Ms. Friend summarized work done and city/county work sessions attended to discuss ORS190. An additional dues request will be brought to the Board to support COCO’s lobbyist, who will work in conjunction with the Bend lobbyist. Adjourn As there was no further business, the meeting adjourned at 5:17 pm.

Attachment A

COIC Minutes September 1, 2016 Page 1 of 2

Central Oregon Intergovernmental Council Minutes for September 1, 2016

City of Redmond – Public Works Department

243 E. Antler Ave Redmond

COIC Board Members: Alan Unger, Deschutes County; Wayne Fording, Jefferson County; Sally Russel, City of Bend; Ken Mulenex, City of La Pine; Bill Montgomery, City of Madras; Jay Patrick, City of Redmond; David Asson, City of Sisters; Jim Wilson and David Dona, Appointed members. Guests: N/A COIC Staff: Scott Aycock, Economic Development Manager; Kevin Bradley, Youth Programs Manager; Ann Delach, Adult Programs Manager; Karen Friend, Interim Executive Director; Jim MacKinnon, Loans Department Manager; Laura Skundrick, Executive Assistant; Judy Watts, Outreach and Engagement Administrator. Introductions Vice Chair Unger called the meeting to order at 5:41pm and introductions were made. Public Comment None. Consent Agenda Ms. Russell moved to approve the consent agenda.

a. Approval of Executive Committee Minutes of August 4, 2016 b. Approval of Board Minutes of August 4, 2016 c. Financial Report, July 2016 d. Staff Report, August 2016 e. Cascades East Transit Monthly Management Report and Cascades East Ride Center Monthly Management Report,

July 2016 Mayor Mulenex seconded. Motion carried unanimously. Administrative Resolution #281 – Resolution to Conduct Business with Bank of the Cascades Vice Chair Unger introduced Mr. Checketts, who explained the recent RFQ to procure banking services, which received a positive response. COIC’s current banking services contain high fees and haven’t been procured in several years. Bank of the Cascades (BOTC) was awarded the contract, after providing the best proposal overall, including the lowest rates and great local references. BOTC requires a Board approved resolution for banking services and approval of check signors. Signors include Karen Friend, Jim MacKinnon, Jason Carr, Alan Unger and Ken Mulenex. The transition to BOTC will happen over the next several months. Commissioner Fording moved to approve Resolution #281 to authorize agents to conduct business with the Bank of the Cascades, and approve COIC signors. Mr. Wilson seconded. Motion carries unanimously. Year-End Closeout – Summary Ms. Friend explained several deficits within 2015-2016 budgets for Employment and Training programs and the Loan Department. Ms. Friend added that once these were discovered, Board Chair Jason Carr was notified immediately. He requested a full assessment of all department budgets, which has now been completed and confirmed all other department budgets are whole. Ms. Friend explained the specific ways these deficiencies occurred, where the errors were found and how they are being remedied, with processes being put into place to prevent this in the future. Ms. Friend summarized the request to use reserves to repair the deficit, noting that the audit of the 15-16 fiscal year will occur next week. Showing the budget as whole during the audit would be beneficial. Mr. Asson asked what impact this will have on the reserves fund? Ms. Friend answered it will decrease significantly, but remedying a situation like this is the purpose of the reserve fund. Mr. Asson asked if there are other alternatives to reserve fund? Ms. Friend replied that the

Attachment B

COIC Minutes September 1, 2016 Page 2 of 2

alternative would be taking out a loan and having debt payment. Mr. Patrick reiterated that this is a purpose of having a reserve fund, and Mr. Wilson agrees. Ms. Russell stated her desire to learn what processes have been put in place to prevent this from happening again, as well as the intent of transparency of the organization to communicate this message publicly. Mr. Dona agrees COIC should be transparent in the dealings of the perception of it. Commissioner Unger agrees there is a challenge in how to handle this publicly. Ms. Friend specified the changes made to budget reporting and program budget meetings. Commissioner Unger and Mr. Patrick both stated their confidence in Ms. Friend in remedying this error. Mr. Montgomery expressed his support for use of the reserves, and suggested COIC work internally and with auditors to move forward, rather than reporting all processes to the Board. Mr. Dona affirmed the positive notion that COIC found the discrepancy internally and prior to the audit, which all works in COIC’s favor. It is reasonable to rely on a resource like the reserves fund to amend the issue, and he is confident the correct steps are being taken. Commissioner Unger encouraged board members to follow up with Ms. Friend to discuss further details if needed. He stated this is a tough learning experience for the organization, but are still strong and have corrected the issue. The East Cascades Workforce Investment Board is also coming together to help. This situation also suggests how crucial it will be to hire a fiscal director with an understanding of program budgets, and an executive director with an understanding of programs and finances. Mayor Mulenex agrees. Mr. Patrick and Commissioner Fording suggest program managers become more involved with board meetings, allowing the ability to discuss financials, goals or concerns. Mr. Asson supports the request for reserves, but would like to edit language of the resolution. Resolution #282 – Reserves Request Mr. Asson suggests revisions to wording of resolution #282. Change “transfer” to “use”, and indicate which program the funding will be used for, removing the word “deficit”. Board agrees on those edits. Mr. Patrick moved to approve resolution #282 as amended. Mr. Asson seconded. Motion carries unanimously. Program Items CET Advertising RFP Results & Recommendation Ms. Watts provided results from the CET Bus Advertising Revenue Services RFP done in July. After thorough advertising, one proposal was received, from Lamar Advertising. A national organization with a devoted transit advertising department, Lamar Advertising provided a strong proposal. Ms. Watts outlined several highlights that make them the best candidate for the job. Mr. Patrick asked if they will communicate with COIC to ensure advertisements are in line with regional priorities. Ms. Watts responded yes, she’s spoken with them personally and discussed Central Oregon priorities, and will have language in the contract that ensures appropriate advertisements. Commissioner Unger added that several well-known organizations use Lamar, they are clearly qualified to do the work. Ms. Russell inquired about the amount guaranteed, lower than the initial estimate? Ms. Watts replied yes, Lamar’s minimum is lower than was estimated. This is due to the area not yet being developed in transportation advertising, CET being relatively small in size with 10 fixed routes, and because COIC is reserving 15% of its fleet for other purposes. Lamar did estimate the amount would grow significantly as the advertising program becomes established. Mayor Mulenex moved to approve the awarding the Bus Advertising Revenue Services contract to Lamar Transit Advertising. Mr. Wilson seconded. Motion carries unanimously. ORS 190 Strategy – Updates & Capacity Fund Request Ms. Friend summarized progress made at meetings with cities and counties discussing ORS 190. Support has been gained in Madras, La Pine and Jefferson County. Bend was already supportive, and upcoming presentations are with the remaining cities and counties within the next month. Ms. Friend attended Central Oregon Cities Organization’s (COCO) meeting, who would like to see complete support of the cities. She spoke about the importance of involving COCO to represent, lead and support this effort., COCO has requested COIC place additional dollars to support the work they’re doing. Mr. Mulenex spoke about those involved in the process, and the regular meeting schedule they’ve established. Commissioner Unger supports this good partnership between COIC, City of Bend and COCO. Mr. Patrick moved to approve the $2,000 capacity fund request to support work done by Doug Riggs for the provision of legislative representation and lobbying services for the ORS 190 legislative project. Mr. Montgomery seconded. Motion carries unanimously. Adjourn As there was no further business to discuss, Vice Chair Unger adjourned the meeting at 7:15pm.

Attachment B

CENTRAL OREGON PAGE 1INTERGOVERNMENTAL COUNCIL

FISCAL YEAR2016-2017

BOARDAPPROVED PRORATED YEAR TO DATE

BUDGET BUDGET REVENUE $ BUDGET % BUDGET(Beginning Balance) FY 16-17 16.67% 8/31/2016 YTD YTDNet Working Capital 1,508,598 1,568,249 59,651 103.95% Job Training Reserves $280,922 Transportation $910,810 Ec. Dev. Planning $57,288 Ec. Dev. Loans $391,229

Charges for Services EDA Round 1 Fund 15,621 2,604 2,656 53 102.03% EDA Round 2 Fund 31,522 5,254 6,730 1,476 128.10% EDA Round 3 Fund 41,042 6,840 7,449 609 108.90% Local Job Creation Fund 2,818 470 531 61 112.97% Servicing Income MWV COG 19,106 No Budget No Budget Or. Business Development Corp. 236,108 39,351 30,521 (8,830) 77.56% USDA/Intermediary Relending RLF 67,828 11,305 12,449 1,145 110.13%Grants/Contracts With Other Agencies

State Government DHS 2,762,045 460,341 125,504 (334,837) 27.26% Pacific Source CCO Contract 3,999,911 666,652 780,260 113,608 117.04% Central Oregon Council on Aging 0 84,751 No Budget No Budget OR Department of Transportation 2,697,672 449,612 -3,856 (453,468) -0.86% OR Dept of Forestry 7,000 1,167 0 (1,167) 0.00% Oregon Youth Conservation Corp 10,200 1,700 0 (1,700) 0.00%

Local Government Deschutes County 766,031 127,672 227,074 99,402 177.86% Jefferson County 185,513 30,919 77,218 46,299 249.74% Crook County 175,432 29,239 105,846 76,607 362.01% City of Bend 1,802,935 300,489 628,175 327,686 209.05% Other Local Government 863,886 143,981 503,457 359,476 349.67% School District Income 1,450,000 241,667 0 (241,667) 0.00%

Federal Government EDA 75,000 12,500 0 (12,500) 0.00% US Dept of Agriculture 258,300 43,050 0 (43,050) 0.00% US Dept of Transportation 2,075,661 345,944 0 (345,944) 0.00%

ECWIB WIOA - Adult 1B 576,500 96,083 0 (96,083) 0.00% WIOA - Youth 1B 698,830 116,472 0 (116,472) 0.00% WIOA - Dislocated Worker 913,744 152,291 0 (152,291) 0.00%

Misc. Foundations/Non-profits 364,806 60,801 59,317 (1,484) 97.56%

Use of Money & Fees Interest on Investments 16,700 2,783 3,332 549 119.71%

Other Misc. Job Training/Project Income 219,874 36,646 540 (36,106) 1.47% Charges for Services* 639,675 106,613 65,368 (41,245) 61.31% Misc. Transportation 226,083 37,681 0 (37,681) 0.00% Bus Fares 861,548 143,591 289,836 146,245 201.85% Rent Income 191,914 31,986 31,006 (980) 96.94%TOTAL RESOURCES 23,742,797 3,957,133 4,625,519 668,386 116.89%

GENERAL FUND RESOURCESAug-16

Attachment C

CENTRAL OREGON PAGE 2INTERGOVERNMENTAL COUNCIL

FISCAL YEAR2016-2017 BOARD

APPROVED PRORATEDBUDGET BUDGET EXPENDITURES $ BUDGET % BUDGETFY 16-17 16.67% 8/31/2016 YTD YTD

Personal Services Executive Director 114,450 19,075 21,030 1,955 110.25%

Senior Management Team Deputy Director 106,626 17,771 0 (17,771) 0.00% Loan Manager 103,968 17,328 18,648 1,320 107.62% Community & Econ Dev Manager 81,599 13,600 11,888 (1,712) 87.41% Program Managers - E & T 185,518 30,920 32,081 1,162 103.76% Fiscal & Administrative Manager 88,269 14,712 9,926 (4,786) 67.47% Human Resources Manager 71,775 11,963 12,060 98 100.82%

Program Facilitators Program Administrators - E.D. 170,129 28,355 18,631 (9,724) 65.71% Program Administrators - Transportation 364,415 60,736 56,044 (4,691) 92.28% Loan Officer 79,252 13,209 12,113 (1,096) 91.71%

Program Staff Employment Counselor 1,166,527 194,421 192,827 (1,594) 99.18% Staff Accountant 9,585 No Budget No Budget Senior Accountant 47,444 7,907 (7,907) 0.00% Accounting Coordinator 70,906 11,818 14,145 2,327 119.69% Human Resource Coordinator 61,752 10,292 11,568 1,276 112.40% Administrative Assistant 32,317 5,386 (5,386) 0.00% Executive Assistant 44,724 7,454 7,516 62 100.83% Classroom Instructor - Lead 125,007 20,835 20,767 (68) 99.68% Adult Records Coordinator 46,476 7,746 (7,746) 0.00% Classroom Instructor 366,520 61,087 2,662 (58,425) 4.36% Classroom Aide 2,410 No Budget No Budget Senior Transit Planner 55,021 9,170 7,264 (1,906) 79.21% Program Planner - E&T 64,584 10,764 10,361 (403) 96.26% CET Operations Manager 60,113 10,019 9,872 (147) 98.53% Program Coordinators - E&T 141,824 23,637 10,186 (13,451) 43.09% Program Coordinator - ED 42,153 7,026 7,297 271 103.86% CET Dispatch Supervisor 7,944 No Budget No Budget Transit Field Supervisor--Bend 8,142 No Budget No Budget CET Policy & Services Administrator 7,228 No Budget No Budget Volunteer Coordinator - Transit 0 No Budget No Budget Outreach and Engagement Coordinator 10,639 No Budget No Budget

Technical Support Network Administrator 50,338 8,390 0 (8,390) 0.00% Program Assistant - E&T 169,359 28,227 30,334 2,107 107.47% Program Assistant 32,317 5,386 23,023 17,637 427.45% Operations Assistant--Transit 156,666 26,111 0 (26,111) 0.00% Program Assistant - Transit 129,325 21,554 (21,554) 0.00% Payroll Specialist 40,154 6,692 7,663 971 114.51% Loan Servicing Clerk 25,784 4,297 3,862 (435) 89.88% IT Manager 56,660 9,443 16,494 7,051 174.67%

Support Customer Service Reps 809,322 134,887 125,103 (9,784) 92.75% Drivers 564,713 94,119 92,345 (1,774) 98.12% Vehicle Washers 88,096 14,683 13,719 (964) 93.44% Clerical Receptionist E&T 27,870 4,645 7,275 2,630 156.63% Bus Mechanic 68,027 11,338 11,225 (113) 99.00%

Temporary Summer Crew Leaders 11,772 1,962 13,736 11,774 700.11% ***SUB-TOTAL*** 5,921,772 986,962 877,615 (109,347) 88.92%

Payroll Expense Medical/Life/Dental Insurance & LTD 2,296,578 382,763 305,032 (77,731) 79.69% Public Employes Retirement 902,749 150,458 128,921 (21,537) 85.69% F. I. C. A. 437,468 72,911 65,923 (6,988) 90.42% Workers Compensation 114,936 19,156 15,262 (3,894) 79.67% Unemployment Insurance 127,286 21,214 16,877 (4,337) 79.56%TOTAL PERSONAL SERVICES 9,800,789 1,633,465 1,409,629 (223,836) 86.30%

YEAR TO DATE

GENERAL FUND EXPENDITURES

Attachment C

CENTRAL OREGON

INTERGOVERNMENTAL COUNCILFISCAL YEAR2016-2017 BOARD


Materials and Services

Rent 489,343 81,557 97,425 15,868 119.46% Telephone 131,766 21,961 21,843 (118) 99.46% Utilities/Janitorial 256,756 42,793 32,115 (10,677) 75.05%

Supplies/Printing School District/ Crews 4,198 700 293 (407) 41.82% General Supplies 276,294 46,049 20,608 (25,441) 44.75% Furnishings & Equipment 161,344 26,891 906 (25,985) 3.37% Printing 34,629 5,772 1,568 (4,203) 27.17% Postage 15,279 2,547 972 (1,574) 38.18% Subscriptions 3,578 596 726 130 121.74% Fees/Dues 190,528 31,755 13,954 (17,801) 43.94% Advertising 5,027 838 1,672 834 199.55% Office Equipment Lease Expense 7,935 1,323 1,246 (77) 94.20%

Repair and Maintenance Office Equipment 10,757 1,793 1,388 (405) 77.39% Vehicles 319,124 53,187 35,799 (17,388) 67.31% Other 31,546 5,258 11,988 6,731 228.02% Insurance 122,617 20,436 20,211 (226) 98.90% Services Legal 20,368 3,395 3,484 89 102.63% Auditing 36,640 6,107 3,334 (2,773) 54.60% Security Services 48,757 8,126 3,984 (4,142) 49.03%

Consulting Computer Network 62,575 10,429 0 (10,429) 0.00% Telephone Systems 4,897 816 7,428 6,611 910.05% Contracting 4,975,283 829,214 401,129 (428,084) 48.37% Pass Through 233,022 38,837 19,700 (19,137) 50.72% Drug Testing 5,032 839 60 (779) 7.15% Other 133 22 0 (22) 0.00%

Training/Travel Operational 104,678 17,446 12,745 (4,701) 73.05% Staff Training/Education 8,404 1,401 500 (901) 35.70% Employee Bus Pass 12,453 2,076 912 (1,164) 43.94% Crew Travel 32,701 5,450 3,780 (1,670) 69.36% Fuel Expense - Transportation 368,451 61,409 42,136 (19,272) 68.62% Board Operations 0 0 No Budget No Budget

Cost of Goods Sold Hawthorne Market 84,486 14,081 12,023 (2,058) 85.39% ***SUB-TOTAL*** 8,058,601 1,343,100 773,929 (569,172) 57.62%

Job Training/Services Client

WIOA 521,179 86,863 155,211 68,348 178.68% School Districts/Crews 47,200 7,867 15 (7,852) 0.19% DHS 76,000 12,667 3,859 (8,807) 30.47%

TOTAL MATERIALS AND SERVICES 8,702,980 1,450,497 933,014 (517,482) 64.32%

YEAR TO DATE


Attachment C

CENTRAL OREGON

INTERGOVERNMENTAL COUNCILFISCAL YEAR2016-2017 BOARD


Capital Outlay

Equipment Computer 5,317 0.00% Software 0 0 0.00% Furnishings & Equipment 87,000 14,500 0 (14,500) 0.00% Vehicles 1,635,000 272,500 0 (272,500) 0.00% Leasehold Improve / Real Prop. 1,799,814 299,969 34,519 (265,450) 11.51% Proceeds from Sale of Capital 0 -11,025 No Budget No Budget

TOTAL CAPITAL OUTLAY 3,521,814 586,969 28,811 (558,158) 4.91%

Debt Service

Principal 98,210 16,368 8,578 (7,791) 52.40% Interest 41,714 6,952 7,375 423 106.09%

TOTAL DEBT SERVICE 139,924 23,321 15,953 (7,367) 68.41%

EXPENDITURES BEFORE CONTINGENCY 22,165,507 3,694,251 2,387,408 (1,306,843) 64.62%

Transferred to Other Funds

Operating Contingency 1,577,287 262,881 0 (262,881) 0.00%

TOTAL TRANSFERS & CONTINGENCY 1,577,287 262,881 0 (262,881) 0.00%

Unappropriated Ending Balance

TOTAL GENERAL FUND EXPENDITURES 23,742,794 3,957,132 2,387,408 (1,569,724) 60.33%

YEAR TO DATE


Attachment C

For the Fiscal Period Ending 8/31/2016

GENERAL FUND RESOURCES LINE ITEM Notation

Actual to Budget Variance Notations / Explanations

Explanation

Attachment C

CENTRAL OREGON PAGE 6INTERGOVERNMENTAL COUNCILGENERAL FUND EXPENDITURES

BY CATEGORYFISCAL YEAR2016-2017

TOTALPRORATED CASH CASH CASH CASH

BUDGET BUDGET EXPENSES EXPENSES EXPENSES EXPENSESFY 16-17 16.67% 8/31/2016 JOB TRNG. EC.DEV. TRANSIT

Personal Services

Salaries 5,921,772 986,962 877,615 362,386 88,418 426,811 Fringe Benefits 3,879,017 646,503 532,014 203,609 48,287 280,118 TOTAL PERSONAL SERVICES 9,800,789 1,633,465 1,409,629 565,995 136,705 706,929

Materials and Services

Office Support 1,373,187 228,865 177,702 108,504 12,645 56,553 Fees/Advertising 203,490 33,915 15,626 6,146 1,121 8,359 Repairs and Maintenance 361,427 60,238 49,175 12,628 293 36,254 Insurance 122,617 20,436 20,211 3,677 622 15,913 Professional Services 5,386,707 897,785 439,119 7,700 30,239 401,180 Travel/Training (Bus Fuel) 526,687 87,781 60,073 15,109 1,085 43,880 COGS Market 84,486 14,081 12,023 0 0 12,023 Client Services 644,379 107,397 159,086 159,086 0 0 TOTAL MATERIALS AND SERVICES 8,702,980 1,450,497 933,014 312,849 46,004 574,162

Capital Outlay

Equipment Computer 0 0 5,317 0 0 5,317 Software 0 0 0 0 0 Furnishings & Equipment 87,000 14,500 0 0 0 0 Vehicles 1,635,000 272,500 0 0 0 0 Leasehold Improve / Real Prop. 1,799,814 299,969 34,519 0 0 34,519 Proceeds from Sale of Capital 0 0 (11,025) 0 0 (11,025)

TOTAL CAPITAL OUTLAY 3,521,814 586,969 28,811 0 0 28,811

Debt Service

Principal 98,210 16,368 8,578 0 0 0 Interest 41,714 6,952 7,375 0 0 0

TOTAL DEBT SERVICE 139,924 23,321 15,953 0 0 0

Transferred to Other Funds Operating Contingency 1,577,287 262,881 0 0 0 0

TOTAL TRANSFERS & CONTINGENCY 1,577,287 262,881 0 0 0 0

Unappropriated Ending Balance

TOTAL SUMMARY 23,742,794 3,957,132 2,387,408 878,844 182,709 1,309,902

8/31/2016FOR THE PERIOD ENDING

Attachment C

CENTRAL OREGON PAGE 7INTERGOVERNMENTAL COUNCIL SUPPLEMENTAL REPORT


BOARDAPPROVED PRORATED

BUDGET BUDGET ACTUAL $ BUDGET % BUDGET ***RESOURCES*** FY 16-17 16.67% 8/31/2016 YTD YTDBeginning Fund Balance 446,133 448,517 448,517 100.53%Charges for Services Revolving Loan Funds

Program Income EDA Round 1 Fund 15,621 2,604 2,656 53 102.03% EDA Round 2 Fund 31,522 5,254 6,730 1,476 128.10% EDA Round 3 Fund 41,042 6,840 7,449 609 108.90% Local Job Creation Fund 2,818 470 531 61 112.97% OR Business Development Corp. 236,108 39,351 30,521 (8,830) 77.56% USDA/Intermediary Relending RLF 67,828 11,305 12,449 1,145 110.13%

Contracts with Other Agencies Deschutes County 15,823 2,637 15,245 12,608 578.09% Jefferson County 27,513 4,586 11,188 6,603 243.99% Crook County 5,432 905 33,030 32,125 3648.42% City of Bend 61,306 10,218 25,509 15,291 249.66% Other Local Government 14,346 2,391 12,878 10,487 538.61%

Grants from Other Agencies

Federal Government EDA 75,000 12,500 0 (12,500) 0.00% US Dept of Agriculture 258,300 43,050 0 (43,050) 0.00%

State of Oregon Department of Transportation 75,204 12,534 -4,505 (17,039) -35.94% Oregon AGORA 22,500 3,750 0 (3,750) 0.00% Oregon Department of Forestry 7,000 1,167 0 (1,167) 0.00%Meyer Memorial Trust 178,000 29,667 42,770 13,103 144.17%Ford Family Foundation 16,408 2,735 16,547 13,812 605.07%Misc. 92,528 15,421 25,356 9,935 164.42%High Desert Food & Farm Allicance 6,760 1,127 0 (1,127) 0.00%Nature Conservancy 10,000 1,667 0 (1,667) 0.00%LLI 1,110 185 0 (185) 0.00%Interest on Investments 3,085 514 953 439 185.34%Deferred 2015-2016 Jursisdictional Dues 0 26,497 No Budget No Budget

TOTAL CURRENT FISCAL YEAR 1,265,254 210,876 265,805 54,929 126.05%

TOTAL RESOURCES 1,711,387 285,231 714,322 429,091 250.44%

***EXPENDITURES*** Personal Services 882,277 147,046 136,705 (10,341) 92.97%Materials & Services 379,893 63,316 46,004 (17,312) 72.66%Debt Service 0 0 0 No Budget No BudgetCapital Outlay 0 0 0 No Budget No Budget TOTAL PERSONAL, MATERIALS & SERVICES, CAPITAL OUTLAY 1,262,170 210,362 182,709 (27,653) 86.85% Operating Contingency 449,218 74,870 0 (74,870) 0.00% TOTAL EXPENDITURES 1,711,388 285,231 182,709 (102,523) 64.06%

YEAR TO DATE

ECONOMIC DEVELOPMENT ACTIVITIES

Attachment C

CENTRAL OREGON PAGE 8INTERGOVERNMENTAL COUNCIL SUPPLEMENTAL REPORT


BOARDAPPROVED PRORATED

BUDGET BUDGET ACTUAL $ BUDGET % BUDGET ***RESOURCES*** FY 16-17 16.67% 8/31/2016 YTD YTDBeginning Fund Balance 751,521 910,810 159,289 121.20%

Grants/Contracts with Other Agencies

State of Oregon Department of Human Services 1,068,294 178,049 125,415 (52,634) 70.44% Department of Transportation 2,622,468 437,078 649 (436,429) 0.15%

County and Local Government

Deschutes County 750,208 125,035 211,829 86,794 169.42% Jefferson County 158,000 26,333 66,030 39,696 250.75% Crook County 170,000 28,333 72,816 44,482 257.00% City of Bend 1,741,629 290,272 602,666 312,394 207.62% Other Local Government 849,540 141,590 490,579 348,989 346.48%

Federal Government

FTA 0 US Dept of Transportation 2,075,661 345,944 0 (345,944) 0.00%

Central Oregon Council on Aging 60,000 10,000 84,751 74,751 847.51%

Use of Money & Fees Interest on Investments 11,075 1,846 1,935 89 104.84%Pacific Source CCO 3,999,911 666,652 780,260 113,608 117.04%Misc. Transportation 226,083 37,681 0 (37,681) 0.00%Bus Fares 861,548 143,591 289,836 146,245 201.85%Charges for Services 639,675 106,613 13,515 (93,097) 12.68%

TOTAL CURRENT FISCAL YEAR 15,234,092 2,539,015 2,740,281 201,266 107.93%

TOTAL RESOURCES 15,985,613 2,664,269 3,651,091 986,822 137.04%

***EXPENDITURES*** Personal Services 4,818,055 803,009 706,929 (96,080) 88.04%Materials & Services 6,883,148 1,147,191 574,162 (573,030) 50.05%Capital Outlay 3,521,814 586,969 28,811 (558,158) 4.91% TOTAL PERSONAL, MATERIALS & SERVICES, CAPITAL OUTLAY 15,223,017 2,537,170 1,309,902 (1,227,267) 51.63% Operating Contingency 762,596 127,099 0 (127,099) 0.00% TOTAL EXPENDITURES 15,985,613 2,664,269 1,309,902 (1,354,367) 49.17%

YEAR TO DATE

TRANSPORTATION ACTIVITIES

Attachment C

CENTRAL OREGON SUPPLEMENTAL REPORT PAGE 9INTERGOVERNMENTAL COUNCIL



RESOURCES BUDGET BUDGET ACTUAL $ BUDGET % BUDGETFY 16-17 16.67% 8/31/2016 YTD YTD

***RESOURCES***Beginning Fund Balance 310,943 208,922 (102,021) 67.19%

Contracts with Other Agencies State Government

DHS 1,671,251 278,542 89 (278,453) 0.03% School District Income 1,450,000 241,667 0 (241,667) 0.00% Oregon Youth & Conservation Corp 10,200 1,700 0 (1,700) 0.00%

ECWIB WIOA - Adult 1B 576,500 96,083 0 (96,083) 0.00% WIOA - Youth 1B 698,830 116,472 0 (116,472) 0.00% WIOA - Dislocated Worker 913,744 152,291 0 (152,291) 0.00%

Use of Money & Fees Interest on Investments 2,540 423 444 21 104.85%

Other Program Income

Misc. Income/Projects 219,874 36,646 540 (36,106) 1.47%

TOTAL CURRENT FISCAL YEAR 5,542,939 923,823 1,073 (922,750) 0.12%

TOTAL RESOURCES 5,853,882 975,647 209,995 (765,652) 21.52%

***EXPENDITURES*** Personal Services 4,100,460 683,410 565,995 (117,415) 82.82%Materials & Services 1,439,939 239,990 312,849 72,859 130.36%Capital Outlay 0 0 0 No Budget No BudgetDebt Service 0 0 0.00%

TOTAL PERSONAL, MATERIALS & SERVICES, CAPITAL OUTLAY 5,540,399 923,400 878,844 (44,556) 95.17%

Operating Contingency 313,483 52,247 0 (52,247) 0.00%

TOTAL EXPENDITURES 5,853,882 975,647 878,844 (96,803) 90.08%

JOB TRAINING ACTIVITIES

Attachment C

Appendix C

PAGE 10

SPECIAL REVENUE FUNDS

BOARD 600 700 800 850 875APPROVED PRORATED YEAR TO DATE

BUDGET Round #1 Round #2 Round #3 Local IRP Total BUDGET ACTUAL $ BUDGET % BUDGETFY 16-17 16.67% 8/31/2016 YTD YTD

Beginning Cash 1,176,489.00 179,509.00 47,240.00 201,350.00 45,897.00 702,493.00 1,176,489.00 1,176,489.00 - 100.00%

Resources Revolving loan collections 194,802.00 6,633.45 5,992.89 6,654.26 1,847.85 12,793.68 33,922.13 32,467.00 33,922.13 1,455 104.48% Principal write-off 0.00 0.00 0.00 0.00 No Budget No Budget Loan Packaging/Servicing 9,841.00 81.26 61.80 143.06 1,640.17 143.06 (1,497) 8.72% Interest on revolving loans 207,069.00 2,154.94 4,672.78 5,996.04 460.77 10,202.89 23,487.42 34,511.50 23,487.42 (11,024) 68.06% Interest on investments 5,074.00 272.84 70.48 300.08 69.79 165.63 878.82 845.67 878.82 33 103.92%

Total Resources 1,593,275.00 188,570.23 57,976.15 214,381.64 48,275.41 725,717.00 1,234,920.43 265,545.83 1,234,920.43 969,375 465.0%

Requirements Contract Services 158,831.00 2,656.46 6,729.81 7,448.90 530.56 12,449.33 29,815.06 26,471.83 29,815.06 3,343 112.63% Project Advances 0.00 0.00 0.00 0.00 No Budget No Budget Business loans 538,000.00 0.00 89,666.67 0.00 (89,667) 0.00% Interest on COIC Loans 11,883.00 2,029.26 2,029.26 1,980.50 2,029.26 49 102.46% Principal Repayment 97,299.00 0.00 16,216.50 0.00 (16,217) 0.00% Operating contingency 787,262.00 0.00 131,210.33 0.00 (131,210) 0.00%

Total Requirements 1,593,275.00 2,656.46 6,729.81 7,448.90 530.56 14,478.59 31,844.32 265,545.83 31,844.32 (233,702) 11.99%

Ending Cash $0.00 $185,913.77 $51,246.34 $206,932.74 $47,744.85 $711,238.41 $1,203,076.11 $0.00 $1,203,076.11 No Budget No Budget

CENTRAL OREGON INTERGOVERNMENTAL COUNCILFISCAL YEAR2016-2017

Attachment C

Capacity Fund Balance as of

PRIOR YEAR CARRY FORWARD 6,500.67

CURRENT YEAR CONTRIBUTIONS

Deschutes County 13,513.32 Jefferson County 3,284.41 Crook County 2,730.20 City of Culver 325.52 City of Prineville 2,189.99 City of La Pine 389.70 City of Metolius 165.68 City of Sisters 532.04 City of Madras 1,461.94 City of Redmond 6,312.13 City of Bend 19,095.07

TOTAL FY15-16 CONTRIBUTIONS 50,000.00

TOTAL FUNDS AVAILABLE FY14-15 56,500.67

BOARD MTG

FY 16-17 EXPENDITURES NOTES DATE APPRVDFoodCorps Program $3,125.00 08/04/2016Lobbying Services for ORS 190 $5,000.00 08/04/2016Political Consultant Support $2,000.00 09/01/2016

TOTAL FY15-16 EXPENDITURES 10,125.00

PROJECTED FUND BALANCE AT YEAR EN 46,375.67

CAPACITY FUND CONSIDERATIONS OTHER CRITERIA

The proposed project is appropriate for COIC Creates economies of scale

The project falls within the scope of the COIC purpose statements Leverages additional resources

The project is of regional significance Supports regional coordination

CENTRAL OREGON INTERGOVERNMENTAL COUNCILECONOMIC DEVELOPMENT JURISDICTIONAL DUES ACTIVITY

August 31, 2016

Attachment C

BUILDING FUNDS


BUDGET BUDGET ACTUAL $ BUDGET % BUDGETFY 16-17 16.67% 8/31/2016 YTD YTD

Beginning Cash $315,251.00 $167,860.15 (147,391) 53.25%

ResourcesRental Income 185,936.00 30,989.33 31,005.50 16 100.05%

Total Resources 501,187.00 83,531.17 198,865.65 115,334 238.07%

Debt ServicePrincipal Payments 98,210.00 16,368.33 15,332.51 (1,036) 93.67%Interest Expense 41,714.00 6,952.33 7,375.39 423 106.09%Operating Contingency 361,263.00 60,210.50 0.00 (60,211) 0.00%

Total Debt Service 501,187.00 83,531.17 22,707.90 (60,823) 27.18%

Ending Cash $0.00 $0.00 $176,157.75 No Budget No Budget

CENTRAL OREGON INTERGOVERNMENTAL COUNCILFISCAL YEAR2016-2017

Attachment C

CENTRAL OREGON INTERGOVERNMENTAL COUNCIL

FUND TO DATE

JULY 1, 2016 ‐ AUGUST 31, 2016

PORTFOLIO STATEMENT COIC ROUND #1

7/1/2016 SOURCES USES 8/31/2016

BEGINNING OF FUNDS: OF FUNDS: ENDING

BALANCE 8/31/2016 8/31/2016 BALANCE

CASH AVAILABLE 179,282.67

Prior Year Interest Receivable 783.53

Prior Year Fees Receivable 0.00

Principal Repayment 6,633.45

Repayment Interest 2,154.94

Penalty/Loan Fees Income

Invested Interest Income 272.84

Charges for Services 2,656.46

Notes Transferred From Other Funds

Notes Transferred To Other Funds

Loans Advanced

179,282.67 9,844.76 2,656.46 186,470.97

7/1/2016 8/31/2016

NOTES RECEIVABLE Beginning Principal Principal Ending Interest Fees/

Balance Advances Repayment Balance Payments Penalties

LOHA Investments dba Marshall's Auto 16,959.72 270.87 16,688.85 153.13 0.00

Jay T's Hair Parlor 22,253.51 480.25 21,773.26 319.75 0.00

Primal Cuts Meat Market, LLC 40,560.07 3,447.19 37,112.88 544.49 0.00

Cascade Rack, LLC 121,991.86 1,871.80 120,120.06 1,548.20 0.00

Vintage Cottage 28,481.01 563.34 27,917.67 372.90 0.00

TOTAL 230,246.17 0.00 6,633.45 223,612.72 2,938.47 0.00

7/1/2016 8/31/2016

RECEIVABLES Beginning Ending

Balance Increases Decreases Write‐Off Balance

Interest 783.53 783.53 0.00

Late & Loan Fees 0.00 0.00 0.00

TOTAL 783.53 0.00 783.53 0.00 0.00

PORTFOLIO BALANCE 410,312.37 410,083.69

Loans Approved Not Disbursed:

0.00

Loan Portfolios Aug16 100616 Bd Meeting.xlsx

Attachment C


FUND TO DATE

JULY 1, 2016 ‐ AUGUST 31, 2016


7/1/2016 SOURCES USES 8/31/2016




Prior Year Interest Receivable 2,773.32









Loans Advanced

43,722.48 13,509.47 6,729.81 50,502.14

7/1/2016 8/31/2016



Barnes dba Gone Fishing 22,826.02 0.00 22,826.02 40.02 0.00

Anthony & Trina Baker 28,048.83 675.85 27,372.98 359.15 0.00

ILA Grace dba Dana Signs 99,883.36 731.58 99,151.78 868.42 0.00

Concept Retail ‐ Syncopation, Inc 42,548.04 639.14 41,908.90 689.98 0.00

Campbell‐Algar Enterprises 93,875.51 618.03 93,257.48 1,078.63 0.00

7 Peaks Investment Group, LLC 100,052.32 506.71 99,545.61 1,149.33 0.00

Birdie's Café, LLC 52,212.67 1,145.57 51,067.10 967.96 0.00

David Flier 193,465.70 1,676.01 191,789.69 2,332.63 0.00

TOTAL 632,912.45 0.00 5,992.89 626,919.56 7,486.12 0.00

7/1/2016 8/31/2016



Interest 2,813.34 2,773.32 40.02

Late Fees 0.00 0.00 0.00

TOTAL 2,813.34 0.00 2,773.32 0.00 40.02



0.00


Attachment C


FUND TO DATE

JULY 1, 2016 ‐AUGUST 31, 2016


7/1/2016 SOURCES USES 8/31/2016




Prior Year Interest Receivable 2,134.99




Penalty/Loan Fees Income 81.26





Loans Advanced

197,748.45 15,247.89 7,448.90 205,547.44

7/1/2016 8/31/2016



Strictly Organic Coffee Co. 99,265.51 471.11 98,794.40 1,179.06 0.00

R.E.G. Properties, LLC 154,683.38 2,589.09 152,094.29 2,124.14 162.52

Shawn Heather Armstrong/Panacea 240,219.81 1,141.43 239,078.38 2,661.93 0.00

Primal Cuts Meat Market II 37,621.55 506.80 37,114.75 191.72 0.00

The Meat Market 145,172.50 1,945.83 143,226.67 1,664.55 0.00

TOTAL 676,962.75 0.00 6,654.26 670,308.49 7,821.40 162.52

7/1/2016 8/31/2016



Interest 2,134.99 2,134.99 0.00

Late Fees 81.26 81.26 0.00

TOTAL 2,216.25 0.00 2,216.25 0.00 0.00



0.00


Attachment C


FUND TO DATE

JULY 1, 2016 ‐ AUGUST 31, 2016

PORTFOLIO STATEMENT INTERMEDIARY RELENDING PROGRAM

7/1/2016 SOURCES USES 8/31/2016BEGINNING OF FUNDS: OF FUNDS: ENDINGBALANCE 8/31/2016 8/31/2016 BALANCE

CASH AVAILABLE 695,099.25Prior Year Interest Receivable 4,881.04Prior Year Fees Receivable 0.00Principal Repayment 12,947.24Repayment Interest 10,417.91Penalty/Loan Fees Income 61.80Invested Interest Income 165.63Charges for Services 12,499.33Rural DevelopmentNotes Transferred To Other FundsInterest ExpenseLoans Advanced

TOTAL CASH 695,099.25 28,473.62 12,499.33 711,073.54

7/1/2016 8/31/2016



RG Remanufacturing/Robt Goss 94,167.41 2,293.14 91,874.27 1,290.96 123.60Iron King. Inc. & Vito Bartolotta 10,853.98 2,135.39 8,718.59 128.01 0.00Suttle Lake Resort & Marina 87,229.87 0.00 87,229.87 0.00 0.00Syncopation/Concept Retail 132,651.77 3,319.22 129,332.55 2,463.19 0.00Madras Point/Triple L Pizza 204,482.80 1,388.25 203,094.55 2,641.05 0.00Shawn Heather Armstrong /Panacea 239,716.38 1,147.02 238,569.36 2,656.34 0.00Kerry & Sue Fuller 132,118.45 668.75 131,449.70 1,518.75 0.00Jamie & Angel Roscoe‐Cowboy Dinner Tre 190,890.51 1,042.43 189,848.08 2,120.43 0.00Sean S & Onya K Remer 46,912.90 350.90 46,562.00 754.84 0.00Asla Auto Parts, Inc 99,044.62 602.14 98,442.48 1,725.38 0.00

TOTAL 1,238,068.69 0.00 12,947.24 1,225,121.45 15,298.95 123.607/1/2016 8/31/2016

Beginning Ending


RECEIVABLESInterest 4,881.04 4,881.04 0.00Late Fees 0.00 0.00 0.00

TOTAL 4,881.04 0.00 4,881.04 0.00 0.00

PAYABLESRural Development Principal 1,194,706.17 0.00 1,194,706.17Rural Development Interest 3,839.46 2,029.26 5,868.72

TOTAL 1,198,545.63 2,029.26 0.00 0.00 1,200,574.89



0.00


Attachment C


FUND TO DATE

JULY 1, 2016 ‐AUGUST 31, 2016

PORTFOLIO STATEMENT COIC LOCAL JOB CREATION

7/1/2016 SOURCES USES 8/31/2016




Prior Year Interest Receivable

Prior Year Fees Receivable


Repayment Interest 460.77



Charges for Services 530.56

Transfers to IRP


Loans Advanced‐COIC Intermodal Cntr

45,896.70 2,378.41 530.56 47,744.55

7/1/2016 8/31/2016



COIC Intermodal Center 68,276.48 1,847.85 66,428.63 460.77

TOTAL 68,276.48 0.00 1,847.85 66,428.63 460.77 0.00

7/1/2016 8/31/2016



Interest 0.00 0.00 0.00

Late Fees 0.00 0.00 0.00

TOTAL 0.00 0.00 0.00 0.00 0.00

PAYABLES

IRP Commitment 0.00 0.00

TOTAL 0.00 0.00 0.00



Attachment C

Attachment D

1

Staff Report September 2016

I. Administration II. Community and Economic Development III. Employment and Training IV. Transportation I. Administration Hiring Katie Carter has joined the team as Administrative Assistant. Recruiting is in progress for Fiscal Director. 15-16 Budget The audit has begun and will conclude end of October. II. Community and Economic Development/Loans Loan Department Staff is currently processing or reviewing the following projects:

Transfer of SBA 504 loans from Northwest Small Business Finance to Oregon Business Development Corporation (OBDC - our SBA Certified Development Company); these loans are expected to total approximately $4 million.

Central Oregon Roofing EDA loan, done in cooperation with Washington Federal Bank. Start-up medical practice in Creswell -- COIC IRP loan. Start-up craft brewery/restaurant in Redmond -- COIC EDA loan. Medical practice in Medford -- OBDC ILP loan. Atticus Hotel in McMinnville -- OBDC SBA 504 loan via Mid-Willamette Valley COG (approval expected in

October). DSL Builders in Salem -- OBDC SBA 504 loan via Mid-Willamette Valley COG (approval expected in October

or November). OBDC SBA 504 loans expected to be approved within the next three months -- restaurant in Bend, RV

manufacturer in Bend, wildlife research firm in Bend. Other OBDC SBA 504 loans under consideration include: tax planning company in Salem, sports complex in

Lake Oswego, financial advisor firm in Salem, small market in Walterville, drip irrigation company in Medford, gym in Central Point.

Approved OBDC SBA 504 projects under construction: Viper Northwest in Albany and Happy Valley Senior Village in Portland.

A previously approved and funded COIC EDA loan was made to Rockin' Dave's Bistro in Bend. One of the purposes of the loan was to facilitate the expansion of the business to include a new lounge and restaurant open during evening hours. The new Backstage Lounge is now open; below is an excerpt from the restaurant's website: The Backstage Lounge If you are in search of the perfect dinner and cocktail spot near downtown, but without the crowds, check out Rockin’ Dave’s Backstage Lounge. Our menu features a great selection of all natural burgers, hot sandwiches, hearty rice bowls and a long list of appetizers and small plates. All of our food is made from scratch and we always use local and organic food whenever possible. For drinks, The Backstage Lounge features local micro brews on tap, over a dozen varietals of wine, and premium cocktails mixed with our house-made infusions. For some pre-show pre-funking, or just a fun and friendly atmosphere, come to the Backstage Lounge located at 661 NE Greenwood Ave in Bend, behind Rockin’ Dave’s Bistro. The Backstage Lounge is open Tuesday through Saturday from 4pm-close. CED Administration CED staff are in the midst of interviews to fill the open Program Coordinator position. We are lucky to have many qualified applicants and are holding 7 first-round interviews.

Attachment D

2

Coordinated Human Services Transportation Plans COIC first helped the region’s counties and the Confederated Tribes of Warm Springs prepare their required Coordinated Human Services Transportation Plans in 2007, and updated them in 2011. In 2016 COIC is coordinating a full rewrite of the plans into one regional plan. The purpose of the plans is to identify human services needs in relation to public transportation and to prioritize projects to meet the needs. Projects funded by State Special Transportation Funds (STF) or federal FTA 5310 (Elderly and Disabled Transportation) funding must be consistent with Coordination Plan priorities. COIC continued work on the Coordinated Plans and held a second meeting with the Regional Steering Committee in mid-September. COIC staff continue to gather data and information for the plan and will release a survey for social service providers in the coming month. Transit Outreach CET helped plan Bend’s first Open Streets event on September 18th. CET hosted an activity center (see photo below) which had a CET bus onsite and several community partners – The Environmental Center, Commute Options, Pacific Source, Bend Electric Bikes – were part of the activity center. Over 2,000 people attended the event.

CET staff will be at the new OSU campus in both September and October to answer students’ questions about riding the bus and using the bike racks on the bus.

Transit Vision The purpose of the Transit Vision process is to educate citizens and decision-makers about the features of fully-funded, future transit system in Central Oregon, and how it would contribute to serving community values. Radio spots aired this month to build awareness about CET and to promote routes to the new OSU-Cascades campus.

CET’s website launched in September. The website is fully responsive on all media devices including desktops, tablets, and smart phones as well as coded for persons with visual impairments to easily navigate the website. The CET website allows riders to purchase fares directly from the website. Comprehensive Economic Development Strategy (CEDS) 1. Project Solicitation Process COIC has engaged city and county administrators, public works and community development directors, and a variety of stakeholders to participate in a project solicitation process. This process is a means of identifying high priority economic development projects from around the region. These high priority projects will be included in the Comprehensive Economic Development Strategy, set to be complete later this year. 2. Priority Issues and Strategies The CEDS Strategy Committee is currently in the midst of prioritizing the 10 draft regional Issues, and 25 associated regional Strategies, that have been developed to this point in the process. The result will form the heart of the CEDS document, and will help COIC and our partners prioritize work plans to achieve regional economic development objectives.

Attachment D

3

Regional Large Lot Industrial Group Reconvening COIC reconvened city and county representatives for the Regional Large Lot Industrial program in late September. The purpose of the meeting was to discuss the status of projects that have been approved through the program, identify any issues local governments may have run into using the program, identify potential new applications across the region, and discuss the replenishment process of adding new land to the regional allotment of large lot industrial lands. The Ochoco Forest Restoration Collaborative (OFRC) The Ochoco Forest Restoration Collaborative (OFRC) in partnership with the University of Oregon’s Ecosystem Workforce Program (EWP) has begun work on a local contractor assessment. The purpose of this project is to identify how much of the Ochoco National Forest’s available forest restoration work is secured by local contractors and to identify any barriers that may prevent local contractors from securing this work. The project’s target completion date is January 2017, at which time OFRC will work with EWP to identify opportunities for increasing local capture of available contracting work. The Deschutes Collaborative Forest Project (DCFP) The DCFP Restoration Planning Subcommittee has identified wildlife habitat fragmentation as its primary focus for consensus building. As they have explored how to add value to Forest Service planning processes, the subcommittee has hosted speakers from the Deschutes National Forest and Oregon Department of Fish and Wildlife to provide input on the impact of roads, trails and recreation to functional wildlife habitat. Wild Horse Working Group A subcommittee of diverse stakeholders continues to meet every other week to develop a set of draft recommendations for wild horse herd management on the Ochoco National Forest. This subcommittee is currently working on an Emergency Action Plan to outline actions that will reduce the likelihood of horse-related emergency situations, and also provide clear, actionable steps to take if an emergency occurs. The next Full Group meeting is scheduled for October 25th from 5.30-7.30. The Central Oregon Forest Stewardship Foundation The Central Oregon Forest Stewardship Foundation (COFSF) has launched a strategic planning process, with the support of funding from The Ford Family Foundation. Foundation board members and staff are interviewing a wide array of collaborative members and outside partners as part of the process. Next steps include two full-day planning sessions, the first of which will be held October 3rd. III. Employment and Training R10 - Woodgrain Millwork National Emergency Grant (NEG)/Trade Act Certification We received notification in June that the Woodgrain Mill workers have been certified as Trade Act eligible! This provides a lifetime training benefit to the workers who were laid off when the roof collapsed due to snow load in November, 2014, as well as to the group who were laid off when the plant closed in the summer of 2015. Central Trade Act Unit representatives visited Prineville in July to conduct Trade Act Information Sessions in our Prineville WorkSource Office. Going forward, Trade Act will pay for any approved training programs the former Woodgrain workers attend, and COIC will use our National Emergency Grant funds to provide wrap-around services to help cover training-related expenses that Trade Act may not be able to cover. R10/R11 Job Driven NEG The ECWIB is working with the State to extend the JD NEG an additional quarter, which will allow us to continue to enroll eligible customers and sponsor occupational training and OJT contracts through September 30th. YTD, 16 Occupational Trainings and 12 OJT’s have been completed. A few JD NEG participants were moved out of this grant into the Dislocated Worder Training Grant when COIC was awarded additional unspent funding from another region toward the end of the last program year. This enabled us to free up JD NEG funding to position ourselves to continue serving customers in the event that the grant is extended. Back-to-Work Oregon III The State has issued another round of BTWO money, to be used for On-the-Job (OJT) training opportunities. These OJTs must be matched with OJTs from another funding source, so our total goal is 56 OJTs – 28 through BTWO funding, and 28 through our other funding sources. This grant ends 6/30/17. All BTWO-funded OJTs must be in place by 12/31/16, and all “match” OJTs must be in place by 3/15/17. OJTs are very popular with employers, and this third round of funding has been eagerly received. YTD, 25 BTWO III OJTs and 27 match OJTs have been filled.

Attachment D

4

R11 – Service Teams Implemented We have formalized Service Teams in the Klamath office by assigning all WorkSource-Klamath staff to one or more of four teams described in the WorkSource Standards. We have combined the Exploratory Services team and the Career Services team and also have a Business Services and Training Services Team for a total of three actual teams. Teams will meet every two weeks and discuss and explore ways to meet new the WorkSource Oregon Operational Standards. Teams will also discuss how to coordinate with members of other teams so that all teams are working together to help job seekers and employers. Highlights of team meetings are shared with all staff. Additionally, each Thursday afternoon, representatives from each team meet together to review the week ahead and to coordinate their efforts with each other. Employment Outlook Oregon’s August 5.4% unemployment rate remains slightly above the national 4.9% rate. Crook, Jefferson, and Klamath Counties’ unemployment rates continue to be some of the highest in the state. According to the latest figures from the Oregon Employment Department, Crook County’s seasonally adjusted August unemployment rate was 7.5%, Jefferson County was at 7.1%, and Klamath County’s unemployment rate for August was 7.4%. As of September 26th, WorkSource Klamath had 245 open jobs posted and the COIC office in Lakeview was recruiting for 15 open positions listed with their office. The Employment Department lists 1,197 open positions in Central Oregon, up about 14% from last month at this time. (Our OJT programs remain particularly appealing to employers who are right now struggling to fill openings, and who are willing to consider hiring someone less skilled, knowing that half of the trainee’s wages will be reimbursed for the agreed-upon training period!) COIC classrooms We have a new look in two of our six COIC alternative schools. In both Prineville and Redmond we will be serving only GED students with a few exceptions for expelled students. This will reduce our revenue significantly from last year. In order to adjust to this reduction in ADM revenue we have reduced our teaching staff by 4 teachers and 1 teachers’ aid position. Both situations were driven by budget issues affecting those respective school districts. Our Bend, La Pine, and Lakeview schools will continue to serve both credit recovery and GED students. Enrollment vs. revenue projections are on track to meet budget goals at this time. We will monitor enrollment numbers very closely in case further staff reductions are needed. Work/Education Crews We continue to operate work education crews in four locations (Lakeview, Prineville, Bend, and Redmond). We have secured projects for all of our crews in these locations at least through the Christmas break and expect to secure more throughout the school year. Projects are natural resource based and will continue to allow students to gain H.S. credits through service learning. IV. Transportation For August, 8,823 rides were brokered, an increase over the previous month. CERC processed travel reimbursements for an additional 3,749 rides. CERC has less than 1% of rides denied for capacity reasons, with the majority of the capacity denials being same day rides. 24% of the rides were provided by volunteers. 11.1% of the rides were shared, and 287 riders were provided bus passes. Utilization increased slightly to 2.18%. In July, 2016, volunteers provided 1,852 rides, 1,760 rides for the Medicaid program, and 92 rides for the RideMatch program. Crook Co will be providing funding for a 3 day a week shuttle to Redmond with regular scheduled times. Eligibility criteria has been developed by Crook Co and will include veterans, veterans spouses, and surviving spouses of veterans. The service will begin October 15. Eligible riders will need to call 1 hour before the shuttle to receive service. There will be no charge to veterans.

Attachment D

5

CET ridership increased 28.5% over last year. Ridership on the Bend fixed route experienced an overall 38.1% increase. All Routes show increased ridership. Demand response ridership increased by 7.0%. Community Connector ridership increased by 36.1%. Recreation service increased by 22.5% Construction began on the Bend fixed route bus stops and all but two stops have been completed. The two remaining stops are on 27th St and will need to wait for the City of Bend 27th St project to be completed before constructing. Staff has received 1 ROW agreement and is working on ROW agreements with 5 additional property owners to finalize the bus pad construction. With the recent change of Route 11, 5 new bus stops have been added and design work is now occurring on those stops. The intent will be to construct those stops this fall. Staff also is working on identifying high demand stops for future shelter or bench installation. Staff has received the conceptual design, traffic study, and due diligence work necessary to move forward with next steps on the Redmond transit hub. COIC has made the final option payment on the property and is awaiting the grant from ODOT to finalize the transaction. Staff continues to work with the City of LaPine and ODOT on the development of a vision for the LaPine transit center project.

Cascades East Transit Monthly Management Report August 2016

RidershipDemand Response 9,002 Demand Response Rides Fixed Route Rides Comm. Conctr Rides Recreation Service Rides

Bend Fixed Route 35,877 Bend 3,524 Rt 1 South 3rd St 5,939 Redmond/Bend 1,836 Mountain Service 0

Community Connector 5,477 Redmond 3,409 Rt 2 Brookswood 3,406 Prnvll/Redmond 820 Lava Butte 14,785

Recreation Service 30,034 La Pine 649 Rt 3 Newport 2,972 La Pine/Bend 692 Ride the River 15,249

Deviated Service 466 Madras 617 Rt 4 N. 3rd St 5,436 Madras/Redmond 812 Total Rides 30,034

Total Rides 80,856 Prineville 785 Rt 5 Wells Acres 2,821 Sisters/Redmond 536 % Change 22.5%

% Change over last August 28.5% Sisters 18 Rt 6 Bear Creek 2,591 Wrm Spgs/Madras 685 August-15 24,518

Total Rides 9,002 RT 7 Greenwood 4,227 Clvr/Metlius/Madras 96

% Change 7.0% RT 10 Colorado 795 Total Rides 5,477 Dial A Ride Trip Purpose

Elderly/Disabled Rides Rt 11 Galveston 2,505 % Change 36.1% (Redmond, August '16)

Demand Response 4,329 August-15 8,410 RT 12 COCC/OSU 5,185 Work 56.8%

Bend Fixed Route 12,454 Total Rides 35,877 August-15 4,024 Medical 16.0%

Community Connector 2,440 Deviated Service Rides % Change 38.1% Other 7.5%

Recreation Service 0 Madras 231 School 2.1%

Deviated Service 326 Warm Springs 235 August-15 25,971 Shopping 6.1%

Total Rides 19,549 Total Rides 466 Senior/Meal Center 11.6%

Total 100%

Service Delivery & Performance Data

Bend DAR Rural DAR Fixed Route Comm. Conctr Deviated Service Ride the River Lava Butte Total

Revenue Hours 1196.5 1,966.0 3,076.6 950.0 151.0 272.4 188.8 7,801

Revenue Miles 13,341 23,257 40,568 5,477 1316 2,509 1,806 88,274

Rides/Hour 2.9 2.8 11.7 5.0 3.1 56.0 29.0 10.4

Miles/Ride 3.8 4.2 1.1 1.1 2.8 0.2 0.1 1.1

Service Days Safety & Security Customer Service Complaints & Compliments

Weekdays 23 Incidents 0 CET Calls Received 4,898 Driver Complaints 34

Saturdays (Bend only) 4 Non-Prev Accdnts. 0 CET ADA Denials 0 Call Center/Dispatch 4

Sundays (Bend DAR only) 4 Prev. Accidents0 Program/General Compl. 14

Maj. Holidays w/ "Sat." Service 0 Injuries 0 Total Complaints 52

Maj. Holidays w/ Full Service 0 Total Compliments 4

Maj. Holidays no Service 0

Cumulative Operations Financial Data (August '16 Fiscal YTD )

Bend DAR Rural DAR Fixed Route Comm. Conctr Mtn. Service Ride the River Lava Butte Warm Springs Total

Fixed Contract Cost (hours) $10,764 $0 $29,844 $0 $0 $0 $0 $0 $40,609

COIC Admin Cost (hours) $5,299 $21,552 $14,692 $17,825 $0 $147 $3,394 $2,484 $65,393

Driver Cost (hours) $65,811 $70,663 $182,460 $58,442 $0 $16,203 $10,643 $11,979 $416,202

Other Ops Wages & Benefits $35,544 $53,211 $98,544 $44,009 $0 $1,566 $3,946 $2,243 $239,063

Fuel Cost (miles) $5,462 $4,537 $17,238 $9,466 $0 $1,302 $1,235 $1,884 $41,126

Vehicle Maint. Cost (miles) $6,935 $5,291 $21,888 $11,040 $0 $2,178 $1,333 $484 $49,150

Outreach & Marketing $0 $1,132 $7,170 $936 $0 $0 $0 $212 $9,450

Other Cost (hours) $3,607 $15,781 $10,001 $13,052 $0 $1,349 $2,057 $82 $45,930

Total Cost $133,424 $172,167 $381,838 $154,771 $0 $22,746 $22,609 $19,369 $906,922

Farebox Revenue $11,149 $13,871 $31,703 $38,163 $0 $74,097 $35,296 $889 $205,168

Operating Cost/Ride $19.41 $17.36 $5.95 $17.12 #DIV/0! $0.81 $0.69 $9.37 $5.92

Outreach Cost/Ride $0.00 $0.11 $0.11 $0.10 #DIV/0! $0.00 $0.00 $0.10 $0.06

Operating Cost/Revenue Hour $63.11 $87.00 $63.93 $94.61 #DIV/0! $46.14 $59.03 $44.28 $69.70

Outreach Cost/Revenue Hour $0.00 $0.58 $1.22 $0.58 #DIV/0! $0.00 $0.00 $0.49 $0.73

% Farebox Recovery (ops) 8.4% 8.1% 8.5% 24.8% #DIV/0! 325.8% 156.1% 4.6% 22.9%

Attachment E

lskundrick

Typewritten Text

Total Calls Received 6,872 Ride Policy Denials-Total 49

Number Calls Abandoned 294 TR Policy Denials - Total 59

Percent Abandoned 4.3% Denial-Noncovered Service 9

Total Outgoing Calls 7,777 Denial-Other Ride Resources 0

Average Incoming Calls Per Day 298.8 Denial-Not Eligible 8

Average Outgoing Calls Per Day 338.1 Denial-Not Closest Provider 0

Denial-Unable to Verify Appointment 32

Average Wait Time (minutes) 0:42 TR Ride Provided by CERC or Oth Ride 1

TR Not Requested Timely 40

Total Medicaid Rides Provided 8,823 Ineligible TR Request 5

Other Ambulatory 5,567 Miscellaneous 13

Volunteer Ambulatory-Cent OR 1,760

Total Ambulatory Rides 7,327 Capacity Denials -Total by Area 12

Wheelchair 1,176 Deschutes Co 6

Stretcher 28 Crook Co 2

Secured 5 Jefferson Co 4

Fixed Route Bus 287 North Klamath 0

Travel Reimbursement Ride Payments 3,749

Capacity Denials -Total by Reason 12

24.0% Same Day Ride Request 12

Under 48 Hours Ride Request 0

Shared Rides 981 No Provider Available 0

After Hours Rides 418 Unable to Accommodate Equip/Need 0

Cancellations 2,511 Other 0

No-Shows 277

Total Trips Scheduled 14,075 Medicaid Rides by County

Provider Complaints 53 Crook County 941

Brokerage Complaints 10 Deschutes County 6,884

Medical Transportation Prog Complaints 3 Jefferson County 885

Travel Reimbursement Complaints 0 North Klamath 106

Out of Area 7

Eligible Clients 58,758 Total 8,823

Unduplicated Clients Served - Ride Req't 1,283

% of All Elgible Using NEMT Services 2.18% Other Programs

RideMatch Rides 92

Cascades East Ride Center “Your Transportation Specialist”

August 2016 Monthly Management Report

% of Ambulatory Rides Provided by Volunteers

Attachment E

COIC Board Application Form

General Information:

Candidate Name:________________________________________________

Mailing Address:________________________________________________

City:_____________________ State:_________ Zip:________

Contact Phone:______________ Email:____________________________

Current Position/Employer:_________________________________________

Please list prior experience serving as a Board Member for other public or non-profit organizations:

Please indicate your area(s) of interest related to COIC Board functions and/or COIC program areas:

CET Transit ____ Budget/Finance ____ Local Agriculture ____ Technology ____ Strategic Planning ____ Business Lending ____ Alt. Education ____ Workforce Development ____ Economic Development ____ Regional Priority Setting ____ Natural Resources & the Environment ____ Public Policy Advocacy & Development ____

Attachment F

What other volunteer commitments do you currently have?

Why are you interested in serving as a Board member for COIC?

Please share any other information you feel important for consideration of your application to serve as a COIC Board Member:

For Board Use:

_____ Nominee has had a personal meeting with either the Date:_____ Executive Director, Board Chair, other Board Member _____ Nominee reviewed by the Executive Committee Date:_____

_____ Nominee proposed to the COIC Board Date:_____

_____ Board action Elected Rejected Date:_____

Attachment F

Attachment G

Stringham, Inc. dba Central Oregon Roofing (operating company) Stringham Investments, LLC (borrower)

Bend, Oregon COIC EDA Loan Request

October 6, 2016 Project Description: The loan request is for $102,500.00 as part of a refinancing package for Stringham Investments, LLC (SILLC). Jeff and Tamara Stringham formed SILLC (50%/50% ownership) in 2007 to acquire and hold the project property as a home for their business, Stringham, Inc. dba Central Oregon Roofing (COR). The property is located at 63291 Nels Anderson Road in Bend, Oregon. In 2012, due to cash flow issues resulting from the Great Recession, their bank, Washington Federal, modified the loan, putting it on short term extensions. Since 2015, cash flow and profitability have improved to the point that the bank wishes to re‐write the loan with a standard long term. However, the property value has dropped to $500,000.00 and the bank is only able to lend up to 75% or $375,000.00. The balance remaining on the loan is approximately $475,000.00. The bank has requested COIC assistance in making up the difference. The loan request is for the $100,000.00 plus loan and legal fees of $2,500.00. This refinance will benefit the borrower by providing long term, stable payments and will benefit the bank by facilitating the return of this borrower to normal servicing status. Stringham, Inc. dba Central Oregon Roofing is owned by Jeff Stringham (40%) and Tamara Stringham (60%) since 2001. It is a full‐service roofing contractor, offering many options including hundreds of styles, colors and types of roofing. COR's clients range from general contractors to home owners. They also service large commercial clients including Walmart, Fred Meyer, Sunriver Resort, and Widgi Creek Golf Resort. Central Oregon Roofing was first established in 1939 by Bob Schmidt and Ray Sohn and was the first roofing contractor to take out a license in Central Oregon. They provided quality roofing services to Central Oregonians for over 60 years until they sold COR to Jeff and Tamara Stringham in 2001. Jeff Stringham began roofing thirty two years ago as a laborer for a roofing company in Boston, Mass. He learned slate, copper, and tar and gravel roofing. Three years later, he was working as a roofer in California where he worked his way up to foreman, then superintendent, and spent time as the branch manager. He ended his stay with that company fifteen years ago when he moved to Bend, where he and Tamara purchased Central Oregon Roofing from its original owners. Jeff and Tamara have been operating COR together since 2001. Financing Structure: The bank loan will be for approximately $375,000.00 on a first deed of trust. The proposed COIC EDA loan will be for $102,500.00 on a second deed of trust behind the bank. The property is currently valued at $500,000.00, however, the borrowers paid $750,000.00 for it in November, 2007, thus their total equity injection to date is $275,000.00.

Attachment G

Both COIC and bank loan will be amortized over twenty years with a ten‐year balloon. The COIC loan will have a 7.00% fixed interest rate and payments will be $794.68 per month. The bank loan will have an initial 3‐year fixed rate of 4.05%, then adjusting to a three year fixed rate of 4.80%. Other adjustments will follow. Summary of Business Financial Statements/Cash Flow: Stringham Investments, LLC’s book balance sheet consist of the project property and the loan against it. Property was shown at cost ($750,000) less depreciation for a total of $667,800.00. The loan balance as of 12/31/2015 was $484,100.00 although it is currently at about $475,000.00. Net worth is $188,200.00 for leverage of 2.6 to 1.0. Revenues for SILLC are strictly rental receipts from the operating company, COR. The operating company, Stringham, Inc. (COR) has a balance sheet with total assets of $241,000.00 as of 12/31/2015 and $640,500.00 on 6/30/2016. The main difference was an increase of $293,700.00 in accounts receivable as summer is when a majority of roofing projects are underway. Cash was $33,700.00 in June and working capital was $289,000.00, an increase of $250,000.00 over 12/31/2015. Gross revenues for COR have shown a steady decrease since 2013. This was intentional as Mr. Stringham made some tactical decisions to exit less profitable business divisions such as concrete tile roofing. Despite the decreasing revenues, profitability and cash flow have shown steady increases. FYE 12/31/2013 showed a net loss of $40,800.00 with profits in 2014 and 2015 as $23,600.00 and $109,700.00 respectively. Interim period ending 6/30/2016 had a profit of $296,900.00. Debt service coverage for the proposed loan for the three years beginning 12/31/2013 was 0.86, 2.03 and 3.58; interim 6/30/2016 was at 11.63. It was due to these strengthening trends that the bank decided it was the right time to re‐write the loan, thus this loan request. Owners’ Personal Financial Statement Analysis: Jeff and Tamara Stringham's credit scores are fair. There were two credit weaknesses mitigated by the improving overall financial position of the business. One was a 2011 home mortgage that was foreclosed on as a direct result of the Great Recession. The other item was a personal tax liability stemming from 2008 that is now scheduled to be paid in full by the end of this year. Given how dramatically the housing and construction industry was negatively affect in the downturn, the Stringhams made some difficult choices but were able to persevere through. The Stringhams’ personal financial statement consists of a personal residence acquired on contract in 2014. The home is valued at $280,000.00 and the contract has $206,000.00 owing. The Stringhams have $4,500.00 in cash and an RV valued at $13,000.00. They have a small credit card balance, a home equity loan that originated from the prior house and a small amount in personal taxes which are scheduled to be paid in full by the end of 2016. There is no other personal income aside from that from the business.

Attachment G

Collateral: Collateral will consist of the project property. A Commercial Real Estate Evaluation was completed by Clear Capital.com, Inc. and as of June 16, 2016, the as‐is market value was given as $500,000.00. The lot is 0.87 acre, zoned industrial. It is less than ½ mile to Hwy 97 and less than one mile to Hwy 20. The lot is paved and contains two buildings. The smaller, at 960 square feet, houses the offices and sales area. The other building is 3,600 square feet and is used for storage of materials and vehicles. There is adequate parking and space for large truck parking and deliveries. The buildings were completed in 1990 and are in average to good condition. Loan to value is ($375,000.00 + $102,500.00) / $500,000.00 is 95.5%. Staff considers the collateral to be adequate for the COIC EDA loan program. Note: Oregon Department of Transportation (ODOT) has this property listed for potential use for future widening/rebuilding Hwy 97. It was listed at the time of original purchase and it is unknown if this will actually happen. If it were to happen, ODOT would be obliged to pay fair market price for the property. Other Issues: An Environmental Transaction Screen has been ordered by the bank. Any loan approval would be subject to satisfactory review by COIC staff. Recommendation: COIC staff recommends approval as submitted, subject to recommendation by Loan Committee and receipt of a satisfactory environmental report.

Attachment H

COICCapacityFundRequest–RegionalCity‐CountyAdministratorForumPrioritiesOctober6,2016

Background

COIC’s 2015 strategic plan emphasizes roles in support of local governments. The resulting mission

statement reinforces this emphasis:

The Central Oregon Intergovernmental Council serves the local governments of Central Oregon,

providing regional collaboration, efficiencies and service delivery for a stronger local economy

and quality of life.

The plan includes strategies for strengthening partnerships with cities and counties, and calls for an

annual “City and County Administrator Forum” in which to identify regional priorities for collaboration

and/or regional‐scale problem solving, and to identify and explore opportunities for “shared services” as

a means to increase efficiencies and lower costs for local governments.

The first City and County Administrators Forum was hosted by COIC on March 31, 2016. The meeting

was very well received and generated the following outcomes:

1) The City and County Administrators decided to meet every other month to discuss common

problems, ID ongoing opportunities for regional coordination and collaboration on important

regional issues, and engage in general information sharing on best practices (e.g. governance,

land use and policy issues, finance/administration, etc.).

2) Consider pursuing joint action on the following shared regional issues:

Natural disaster preparedness

Major regional event planning (e.g. 2017 eclipse)

Housing strategies

Community and regional project development:

o data, coordination, needs, feasibility studies, grant writing;

o support regionally‐significant infrastructure needs

o help the region compete for large grants – many are being left on the table

Engagement on policy and funding – add value/capacity to the work of COCO

Water and ESA – be proactive and anticipate issues (e.g. sage grouse) rather than reactive

(e.g. spotted frog)

Shared services – e.g. ID commodities for joint procurement, joint salary surveys, trainings,

etc.

The group has since met two more times – in June and August 2016. During these meetings, the group

has focused primarily on the opportunity for a transportation funding package in the 2017 legislative

session – development of a joint resolution in favor of transportation funding as well as coordinating

speakers and talking points for the August 18 Joint Transportation Committee hearing in Bend.

Attachment H

The CED department has been asked by the group to staff five upcoming meetings this fiscal year ‐ in

October and December 2016 as well as February, April, and June 2017. These meetings, and the follow‐

up functions requested by the group, are averaging approximately $2,500 per meeting, for a total of

$10,000 to support the effort.

These meetings, and COIC’s staff capacity to support them and fulfill action items, are central to COIC’s

role as the region’s Council of Governments with a mission to serve Central Oregon’s cities and counties.

Request

Board approval of a capacity allocation to support the next five City/County Administrators meetings, as well as staff support for 2 priority projects (transportation funding package + an additional issue TBD) emerging from the meetings.

Total request: $10,000

COIC staff will continue to report to the COIC board about the priority projects/priorities that are emerging from the sessions, along with work plan detail, desired outcomes and leveraged resources.

Regional Benefits

Priority activities will be regional in scale, and support priorities of COIC’s city and county membership.

Attachment I

Central Oregon Intergovernmental Council BOARD … 10, 2016 · Central Oregon Intergovernmental...

Documents

Transcript of Central Oregon Intergovernmental Council BOARD … 10, 2016 · Central Oregon Intergovernmental...