CENTRAL COALFIELDS LIMITEDService Tax @ 15% 1141.7 6 Total Rs. 769928.51 115Sets12404001648 49750.00...

CENTRAL COALFIELDS LIMITED A Mini Ratna Company

(A subsidiary of Coal India Limited) Office of the Staff Officer (MM)

GM Office, Piparwar area P.O: Bachra, Dist: Chatra-829201 (Jharkhand)

Phone no. (06531) 266611/ 266612, Fax no. (06531) 266605. Email ID: [email protected]

Supply Order

Against Rate of Running Contract

Supply Order No: 173246- 122 /PCI/16-17 date: 02 / 01 /2017.

CCL Rate / running Contract No. CM (P-IV)/HEMM/RC/Cutting Edges & End Bits/15/266 dt.12/02/2015. Last amendment no.

Period of Rate / running Contract: up to dt.12/02/2017.

This order which is intended for the supply of the stores detailed below the schedule, in accordance with the terms and condition of the Central Coalfields Limited rate / running contract mentioned above and in the manner specified herein shall operate to create a specific contract. Designation of indenting officer: Asst. Manager (Excv), PPR Indent no. Date: Scope of Supply:

Sl. No.

Materials Code

Part No. (452GETSET1)

Description Qty per set

(Nos.)

Qty. UOM U/ Price in Rs.

Exten Value in Rs.

452WA11954/ 2357012140

Edge Cutting 2

452WA11962/ 2347032230

End Bit LH 2

452WA11979/ 2347032240

End Bit RH 2

452WA11987/ 2347032260

Bolt 32

452WA11995/ 2347032270

Bolt 10

452WA12001/ 2347032280

Bolt 2

452WA11168/ 2347032290

Nut 44

CFW0520060/ 0164332060

Washer 44

Total Rs. 746250.00CST @ 2% 14925.00

761175.00Insp. Charges @ 1% 7611.75Service Tax @ 15% 1141.76

Total Rs. 769928.51

49750.00 746250.00124040016481 15 Sets

Total order value inclusive of all taxes & duties Rs.7,69,928.51 (Rupees seven lakhs sixty nine thousand nine hundred twenty eight & paise fifty one) only. (Other charges, if any, as per terms of Rate Contract) Make: “ESCO BUCYRUS” make (IMPORTED)

Prices: Firm & FOR destination.

Consignee: Depot Officer, Regional Stores, Piparwar. Excise Duty: Not Applicable. However, CVD + SAD amount paid by you will be reimbursed at actual against documentary evidence. You are required to submit Excise/ CENVATABLE Invoice to the consignee showing CVD+SAD amount to enable CCL to avail CENVAT credit (CVD + SAD). The dealer’s Excise/ CENVATABLE Invoice shall be minimum of Rs.5000.00 per set to take benefit of CENVAT Credit (CVD & SAD). In case Excise/ CENVAT Invoice is not provided, then CVD & SAD amount as claimed shall not be paid.

Supply Order No: 173246- 122 /PCI/16-17 date: 02 / 01 /2017. Sales Tax: CST will be paid extra as applicable. Present rate of CST is 2% against Form “C”. The declaration form, if required, shall be issued by the consignee. Paying authority: Area Finance Manager, Piparwar Area. Payment: 100% payment will be made within 21 days from the date of receipt & acceptance of materials or submission of bills, whichever is later, through e-payment. Delivery: As per Rate Contract i.e. to be completed within 03 months from the date of issue of supply order. Inspection: Stage/ Pre-dispatch inspection will be carried out by M/s. CMPDIL/ CCL’S NOMINATED AGENCY as per their methodology. Final inspection shall be carried out by the General Manager (Excv), CCL, Ranchi or his representative on receipt of materials at consignee’s end. Notice for inspection shall be given by the consignee immediately on receipt of the material. Inspection fee: Inspection fee @1% of the FOR Destination price plus Service Tax as applicable is to be paid to CMPDIL/ CCL’S NOMINATED AGENCY in advance by demand draft along with inspection call letter, which will be reimbursed by CCL along with consignment billing. Guarantee/Warranty: You shall be fully responsible for manufacturer’s warranty in respect of proper design, quality, workmanship, material composition, weight tolerance, finish dimension, the correctness of the parts and their proper fitment on the indented equipment. The item shall have guarantee of 12 months from the date of fitment on the equipment or 18 months from receipt and acceptance of material at consignee store, whichever is earlier. Submission of Bill(s): Bill for 100% value of the spares should be submitted to the Paying Authority in triplicate duly stamped and receipted for arranging payment along with the following documents:

(a) Following documents duly authenticated by you, wherever required shall be submitted to the Consignee:

i) Consignement Note. ii) Challan. iii) One copy of the Bill. iv) Copy of Warrantee certificate in original. v) Lowest Price Certificate should be given on the body of each and every Bill, certifying that the

price charged for the materials are not higher than the price applicable to other Govt. Deptt., Undertaking including DGS&D.

vi) Any other documents specified in the order.

(b) Following documents duly authenticated by you wherever applicable, should be submitted to the Paying Authority:-

i) Bills in triplicate, duly receipted and stamped. ii) Receipted challan of the consignee. iii) Copy of the consignment note and copy of warranty certificate. iv) Price certificate. v) Price Fall clause. vi) Any other statutory documents/other documents specified in the order.

The consignee after verification of the documents and final inspection of the materials as per the order shall forward the DRR to the Paying Authority for arranging payment within the time specified. (c) The following import documents from Principal are to be submitted to the consignee with supply bills

for each supply: - i) Self attested copy with original Principal’s invoice / packing list. ii) Self attested copy of Bill of Lading / Airway bill. iii) Self attested copy with original Bill of entry. iv) As per contractual requirement (if any) warranty / guarantee certificate. v) Certificate of origin. vi) Certificate from the Auditor of the supplier, certifying that they have paid Customs Duty as

per prevailing Customs Rates and refund if any shall be passed on to buyer. vii) Any other statutory documents/ other documents specified in the supply order.

(You shall provide clear linkage of items as per order with documents furnished under clause (i), (ii) and (iii) for acceptance) The original documents under (i) and (ii) shall be returned after verification with attested photocopy and making endorsement on original relating to transaction made.

Supply Order No: 173246- 122 /PCI/16-17 date: 02 / 01 /2017.

CCL will avail CENVAT credit on admissible inputs and capital goods for which Pre-receipted and stamped Excise cum Tax Invoice showing the amount of excise duty, education cess and secondary & higher education cess at applicable rates separately is required to be submitted. The Excise cum Tax Invoice must contain all the following information as required under rule 11 of Central Excise Rule 2002: -

a) Registration no. of the Supplier. b) Address of the concerned Central Excise Division. c) Name of the consignee. d) Description of goods supplied. e) Tariff heading and sub headings f) Time and date of removal. g) Mode of Transport. h) Vehicle Registration number. i) Rate of duty. j) Quantity and value of goods, and duty payable thereon.

All rates, terms & conditions will be as per the Rate Contract.

Please acknowledge receipt of the order and arrange supply of above stores.

Head of the account to which the cost is debitable: 1780 To, M/s. Parts Corporation of India P-25, Princep Street, 1st Floor, Kolkata – 700 072. Fax No. 033-22314786 E-mail: [email protected] (VENDOR CODE: - 1/12/D/A/007) (PAN No. AEUPM8716R) Copy to: 1) General Manager (Purchase), Darbhanga House, Ranchi 2) General Manager (PPR) 3) Area Finance Manager (PPR): This issues with the approval of GM, PPR and concurred by AFM (PPR) vide diary no: AFM (PPR)/16-17/HEMM Spares/199/12

dated 26/12/2016 for Rs.7,69,928.51 only. 4) GM (E&M), CMPDIL (HQ), E&M Deptt., Gondwana Place, Kanke Road, Ranchi - 834 001. 5) Staff Officer (Excv) PPR. 6) Dy. Manager (MM), R/Stores (PPR) 7) Dy. Manager (Fin), R/Store, PPR.

Special instruction (1) The supply of materials should be within stipulated Off-take indicated in Clause No.2 of the Rate Contract.

(2) On all letters, invoice and bills please quote the number and date of this order.

(M.K. Singh) Staff Officer (MM) Piparwar Area





Supply Order


Supply Order No: 173242- 123 /GMG/16-17 date: 03 / 01 /2017.

CCL Rate / running Contract No. CCL/MM/CM(P-II)/RC/Spares of AC for BEML Eqmt./15/023 dt.04/05/2016. Last amendment no.

Period of Rate / running Contract: up to dt.03/05/2017.

This order which is intended for the supply of the stores detailed below the schedule, in accordance with the terms and condition of the Central Coalfields Limited rate / running contract mentioned above and in the manner specified herein shall operate to create a specific contract. Designation of indenting officer: PE (Excv), Ashok Indent no. Date: Scope of Supply:

Sl. No.

Material Code

Part No. Description Qty. UOM U/ Price in Rs.

Exten Value in Rs.

1 11698001596 RD-5-6868-0/ RD-5-6868-0P/

VE2051

Valve Expansion of BH60 7 Nos. 5322.24 37255.68

2 11698001074 RD-5-10725-OP/ RD-5-10725-0P/

955AC02151

Compressor of BH60/BH100/BD155/BD355

5 Nos. 68745.60 343728.00

3 11698002588 RD-5-7062-1P/ 955AC11953/

VE2065

Receiver Drier of BH60 9 Nos. 7761.60 69854.40

4 11698001628 RD-5-4640-0P/ VE2066

Switch Pressure of BH60 5 Nos. 3711.51 18557.55

5 11698004484 RD-5-5049-24/ RD-5-12933-1P/ RD-3-14448-1P/

VE2044

Motor 24V of BH60 2 Nos. 14469.84 28939.68

6 11698004469 RD-5-7181-1P/ RD-5-7181-0P/ RD-5-11762-0P/

VE2056

Switch Toggle ON-ON-ON of BH60 7 Nos. 3825.36 26777.52

7 11698004445 RD-5-7231-0P/ 955AC61922

Fitting # 10 O-Ring STR Male for BH60/ BH100

10 Nos. 1247.40 12474.00

8 11698004433 RD-5-7225-0P/ 955AC61988

Fitting # 8 Refrig O-Ring 90 for BH60/ BH100

10 Nos. 1225.62 12256.20

Total Rs. 549843.03CST @ 2% 10996.86

560839.89Insp. Fee. @ 1% 5608.40

Service Tax @ 15% 841.26Total Rs. 567289.55

Total order value inclusive of taxes & duties Rs.5,67,289.55 (Rupees five lakhs sixty seven thousand two hundred eighty nine & paise fifty five) only. (Other charges, if any, as per terms of Rate Contract) Make: “Red Dot” Make (Imported)

Prices: Firm & FOR destination.

Consignee: Depot Officer, Regional Stores, Piparwar.

Supply Order No: 173242- 123 /GMG/16-17 date: 03 / 01 /2017. Excise Duty: Not Applicable. CCL will avail CENVAT credit on admissible inputs and capital goods for which Pre-receipted and stamped Excise cum Tax Invoice is required to be submitted which must contain all the information as required under rule 11 of Central Excise Rule 2002. The dealer Excise Invoice shall be minimum of 8.8% on the basic rates to take benefit of CENVAT Credit (SAD+CVD). In case CENVAT Credit works out less than 8.8% of basic RC prices; deductions shall be made from your bill to avail minimum 8.8% CENVAT credit. Sales Tax: CST will be paid extra as applicable at the time of supply. Present rate of CST is 2% against Form “C”. The declaration form, if required, shall be issued by the consignee. Paying authority: Area Finance Manager, Piparwar Area. Payment: 100% payment will be made within 21 days from the date of receipt & acceptance of materials or submission of bills, whichever is later, through e-payment. Delivery: As per Rate Contract i.e. to be completed within 04 months from the date of issue of supply order. Inspection: Stage/ Pre-dispatch inspection will be carried out by M/s. CMPDIL/ CCL’S NOMINATED AGENCY as per their methodology. Final inspection shall be carried out by the General Manager (Excv), CCL, Ranchi or his representative on receipt of materials at consignee’s end. Notice for inspection shall be given by the consignee immediately on receipt of the material. Inspection fee: Inspection fee @1% of the FOR Destination price plus Service Tax as applicable is to be paid to CMPDIL/ CCL’S NOMINATED AGENCY in advance by demand draft along with inspection call letter, which will be reimbursed by CCL along with consignment billing. Guarantee/Warranty: You shall be responsible for any defect that develop from faulty materials, design or workmanship and shall give a warranty/ guarantee of satisfactory performance of the item/s for 12 months from the date of fitment on the equipment or 18 months from receipt and acceptance of material at consignee store, whichever is earlier. Submission of Documents: You shall submit Original Packing List of Carlisle, Chennai along with Excise Invoice. Submission of Bill(s): Bill for 100% value of the spares should be submitted to the Paying Authority in triplicate duly stamped and receipted for arranging payment along with the following documents:


i) Consignement Note. ii) Challan. iii) One copy of the Bill. iv) Copy of Warrantee certificate in original. v) Lowest Price Certificate should be given on the body of each and every Bill, certifying that the

price charged for the materials are not higher than the price applicable to other Govt. Deptt., Undertaking including DGS&D.

vi) Any other documents specified in the order.


i) Bills in triplicate, duly receipted and stamped. ii) Receipted challan of the consignee.

iii) Copy of the consignment note and copy of warranty certificate. iv) Price certificate. v) Price Fall clause. vi) Any other statutory documents/ other documents specified in the order.

The consignee after verification of the documents and final inspection of the materials as per the order shall forward the DRR to the Paying Authority for arranging payment within the time specified. (c) The following import documents from Principal are to be submitted to the consignee with supply bills

for each supply: - i) Self attested copy of Principal’s invoice / packing list along with original. ii) Self attested copy of Bill of Lading / Airway bill. iii) Self attested copy Bill of entry along with original. iv) As per contractual requirement (if any) warranty / guarantee certificate. v) Certificate of origin. vi) Certificate from the Auditor of the supplier, certifying that they have paid Customs Duty as

per prevailing Customs Rates and refund if any shall be passed on to buyer. vii) Any other statutory documents/ other documents specified in the supply order.

Supply Order No: 173242- 123 /GMG/16-17 date: 03 / 01 /2017. (You shall provide clear linkage of items as per order with documents furnished under clause (i), (ii) and (iii) for acceptance) The original documents under (i) and (ii) shall be returned after verification with attested photocopy and making endorsement on original relating to transaction made.

CCL will AVAIL CENVAT credit on admissible inputs and capital goods for which Pre-receipted and stamped Excise cum Tax Invoice showing the amount of excise duty, education cess and secondary & higher education cess at applicable rates separately is required to be submitted. The Excise cum Tax Invoice must contain all the following information as required under rule 11 of Central Excise Rule 2002: -


All rates, terms & conditions will be as per the Rate Contract.


Head of the account to which the cost is debitable: 1780 To, M/s. GMG Techno Trades Pvt. Ltd. S14, M.I.D.C. Industrial Area, Hingna Road Nagpur - 440 016, Maharashtra (India) Fax- +91-07104-232503 Tel. No. 08806612288/ 8806688866/ 09923602953 (VENDOR Code- 1/17/D/T/001)

Copy to: 1) General Manager (Purchase), Darbhanga House, Ranchi 2) General Manager (PPR) 3) Area Finance Manager (PPR): This issues with the approval of GM, PPR and concurred by AFM (PPR) vide diary no: AFM (PPR)/16-17/HEMM/178/12 dated 19/12/2016 for Rs.5,67,289.55 only. 4) GM (E&M), CMPDIL (HQ), E&M Deptt., Gondwana Place, Kanke Road, Ranchi-834001. 5) Staff Officer (Excv) PPR. 6) PE (Excv), Ashok project. 7) Dy. Manager (MM), R/Stores (PPR) 8) Dy. Manager (Fin), R/Store, PPR.








Supply Order Ref no: 174431- 124 /UEW/e-Tender/16-17 date 10 / 01 / 2017. To, M/s. Upadhayay Engineering Works Kona Tentultala, Near Kona High School, Howrah – 711 114 Tel: +91 – 033 – 65400663 / 26510062/ 26510061 Email: [email protected]/ [email protected] (VENDOR CODE - 1/12/M/S/060) (CST No. 19702453276) (PAN No. AALPU2078F) Sub: Supply of Steel Return Roller applicable for 1002 & 1003 conveyor of Piparwar Project. Ref: 1) This office e-Tender enquiry no. SO(MM)/PPR/216026/NIT/2016-17/78 dated 25/10/2016. 2) Your offer no. UEW/16-17/13B/262 dt.07/11/2016. Dear Sir,

Please arrange to supply the materials to Depot Officer, Regional Store, Piparwar as per details terms and conditions mentioned hereunder: Scope of supply:

Sl. No.

Material Code Description Qty. UOM U/Price in Rs.

Extn. Value in Rs.

1 40501003683 Steel Return Roller (Size: 127 X 840 mm) Detailed technical specification and drawing enclosed as per Annexure 'A'.

583 Nos. 746.00 434918.00

Total Rs. 434918.0054364.75

489282.759785.66

Total Rs. 499068.41CST @ 2%

ED @ 12.50%

Total order value inclusive of taxes & duties Rs.4,99,068.41 (Rupees four lakhs ninety nine thousand sixty eight & paise forty one) only. Terms & conditions: 1. Make: “UEW” 2. Prices: Firm & FOR Destination. Road Permit if required shall be issued by Paying Authority for which request may be sent to the consignee. 3. Consignee: The Depot Officer Regional stores, Piparwar P.O.: Bachra – 829 201 Dist: Chatra (Jharkhand) 4. Excise Duty: Will be paid extra as applicable. Present rate is @ 12.50%. Cenvatable invoice should be submitted to enable us to avail cenvat credit. 5. Sales Tax: CST will be paid extra as applicable. Present rate is 2% against Form ‘C’. The declaration will be furnished by Paying Authority. Our TIN No.20932105592. 6. Paying authority: The Area Finance Manager (PPR), Piparwar area, PO: Bachra – 829 201 Dist : Chatra. 7. Payment: 100% Payment will be made within 21 days of receipt and acceptance of materials at destination stores or submission of bills whichever is later. In the event Performance Bank Guarantee is applicable the payment will be released after submission of the same.

8. Delivery: To be completed within 60 days from the date of issue of this order.

Ref no: 174431- 124 /UEW/e-Tender/16-17 date 10 / 01 / 2017. 9. Inspection: The final inspection will be done at our site by Staff Officer (E&M), Piparwar or his authorized representative. 10. Identification marks: The make / identification mark of the manufacturer must clearly be punched /engraved / embossed on each of the item at a visible place which is not subject to normal wear and tear for convenience of identification at any time. 11. Liquidated Damages Clause: In the event of failure to delivery or dispatch the stores within the stipulated date/period in accordance with the samples and/or specifications mentioned in the supply order and in the event of breach of any of the terms and conditions mentioned in the supply order, we shall have the right: (a)To recover from the successful tenderer as agreed liquidated damages, a sum not less than 0.5%(half percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to10%. Where felt necessary the limit of 10% can be increased to 15% at the discretion of Head of the Materials Management Division. (b) To purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or others of a similar description without canceling the supply order in respect of the consignment not yet due for supply or – (c)To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also – (d) To extend the period of delivery with or without penalty as may be considered fit and proper, the penalty, if imposed shall not be more than the agreed Liquidated Damages referred to in clause (a) above. (e) To forfeit the security deposit full or in part. (f) Whenever under this contract a sum of money is recoverable from any payable by the supplier, Coal India Limited and its subsidiary companies shall be entitled to recover such sum by appropriating, in part or in whole by deducting any sum or any other contract should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay Coal India Limited and its subsidiary companies on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. 12. Risk Purchase: In the event your failure to deliver or dispatch the stores within the stipulated date/period of the supply order, or in the event of breach of any of the terms and conditions mentioned in the supply order, We have the right to purchase the stores from elsewhere after due notice to you at your risk and cost. In the event of your failure as detailed above, the cost as per risk purchase exercise may be recovered from the bills against any other supplies pending in CCL and also in any other Subsidiary Companies/ Coal India Limited. 13. Security Deposit: You are required to submit security deposit within 15 days from the date of receipt of supply order to the extent of 10% of order value in favor of Central Coalfields Limited, Piparwar in the form of Demand draft or Bank guarantee issued by any scheduled Bank. The Bank Guarantee should be in the prescribed format enclosed herewith as Annexure – B and valid for minimum period of three months beyond the stipulated delivery period.

On due completion of supply order in all respects, the security deposit will be refunded to you within 30 days of satisfactory execution of the contract. For unsatisfactory performance or contractual failure, the Security Deposit shall be forfeited. In case of extension of delivery period the validity of Bank Guarantee submitted towards Security Deposit shall be suitably extended to cover the required validity period of 3 (three) months beyond the extended delivery period. The amount of security money is Rs.49,907.00 only.

In case you fail to deposit the security money, the order shall be cancelled and the case shall be processed

to order elsewhere and performance will be kept recorded for further dealings with you. 14. Transport: You are required to transport the contracted materials/supplies through registered common carriers only and documentation should be done as per provision of the carriage by Road Act, 2007. 15. Guarantee/ Warrantee: You shall be fully responsible for manufacturer's warranty in respect of proper design, material, quality, workmanship and correctness of the parts and items shall have guarantee of 12 months from the date of fitment on the equipment or 18 months from receipt and acceptance of material at consignee store, whichever is earlier. You have to submit an undertaking along with each lot of supply, that you will replace the defective material / pre-maturely failed material free of cost within three months upon receipt of intimation from the consignee subject to acceptance during the normal joint Inspection held between your authorized representative and the concern Project/Area representative & on consignee store basis without any extra charge to us on account of freight etc. 16. Price Fall Clause: All through the currency the prices, at which you shall supply the contracted materials / supplies to the stores, shall not exceed the lowest price charged by them to any other agency including DGS&D. In the event of Price going down, you shall promptly pass on such information to enable this Company to amend the ordered rate.

Ref no: 174431- 124 /UEW/e-Tender/16-17 date 10 / 01 / 2017. 17. Submission of bill: For claiming payment you are required to submit bills / Excise-Cum-Tax Invoice (wherever applicable) in triplicate to the Consignee for arranging payment.

The following documents/certificate should also be submitted to the paying authority along with the Bill / Excise-Cum-Tax invoice:

i. Self Authenticated Copy of Consignment Note. ii. Self Authenticated Copy of Guarantee / Warranty Certificate. iii. Any other document specified in the supply order. iv. Lowest Price Certificate should be given on the body of each and every Bill, certifying that the

price charged for the materials are not higher than the price applicable to other Govt. Deptt., Undertakings including DGS&D.

CENVAT credit on admissible inputs and capital goods will be availed by CCL, for which Pre-receipted and stamped Excise cum Tax Invoice showing the amount of excise duty, education cess and secondary & higher education cess at applicable rates separately is required to be submitted. The Excise cum Tax Invoice must contain all the following information as required under rule 11 of Central Excise Rule 2002 & subsequent amendments if any:


In addition to the above the following documents are to be submitted to the consignee as per terms of the supply order:

i. One copy of the bill / Excise-Cum-Tax Invoice as the case may be. ii. Challan. iii. Packing list in original giving details of bill of materials. iv. Consignment note / RR/ PWB in original. v. Warranty / Guarantee certificate and fitment certificate (wherever applicable) in original. vi. Manufacturers test certificate in original (wherever applicable) as per supply order terms. vii. DGMS / BIS / Pre dispatch inspection certificates / any other document, if required as per the

contract. viii. Certificate from the auditor of the supplier certifying that excise duty has been paid as per

prevailing excise rule, and Refund / Credit, if any obtained shall be passed on to the buyer (wherever excise duty is applicable).

ix. Any other document specified in the supply order.

All other terms and conditions of the supply will be governed as per NIT.

Please acknowledge the receipt & acceptance of this order. Yours faithfully

(M.K. Singh) Staff Officer (MM)

Piparwar area Copy to:

1. General Manager (Purchase), Darbhanga House, Ranchi 2. General Manager (PPR) 3. Area Finance Manager (PPR): This issues with the approval of GM (PPR) and concurred by

AFM (PPR) vide diary no:AFM(PPR)/16-17/Cons. Mines/35/45 dt.09/01/2017 for Rs.4,99,068.41 only.

4. Staff Officer (E&M), Piparwar 5. Staff Officer (Excv), Piparwar 6. PE (Excv), Piparwar Project: This issue against indent no.20 dated 07/05/2016. 7. Dy. Manager (MM), R/Stores (PPR) 8. Dy. Manager (Fin), R/Store (PPR)

Annexure ‘A’

Ref no: 174431- 124 /UEW/e-Tender/16-17 date 10 / 01 / 2017.





Supply Order Ref no: 173431- 125 /SRPL/e-Tender/16-17 date 11 / 01 / 2017. To, M/s. Soni Rubber Products Ltd. 4, Princep Street, Kolkata – 700 072. Tel: (91) (33) 2237-2691/9208 Fax: (91) (33) 2215 2925 Email: [email protected] (VENDOR CODE - 1/12/M/S/051) (CST No. 19200255273) (PAN No. AADCS7650J) Sub: Supply of Hoses for CAT777 D Dumpers working at Piparwar Project. Ref: 1) This office e-Tender enquiry no. SO (MM)/PPR/NIT/e-Tender/2016-17/53 dated 26/08/2016. 2) Your offer no. SRP/Q/COAL/079/2016-17 dt.16/09/2016. Dear Sir,


Sl. No.

Material Code

Part No. Description Qty. UOM U/Price in Rs.

Extn. Value in Rs.

1 11622004221 5T7900 Hose Assy 2 Nos. 2213.00 4426.002 11622003779 1191184 Hose Assy 2 Nos. 4017.00 8034.00

3 11622003782 1191185 Hose Assy 2 Nos. 5224.00 10448.004 11622003553 1730644 Hose Assy 2 Nos. 3613.00 7226.00

5 11622007303 5T7902 Hose Assy 2 Nos. 1958.00 3916.006 11628000427 1730904 Hose Assy 2 Nos. 1020.00 2040.00

7 11628001715 1871016 Hose Assy 2 Nos. 13067.00 26134.008 11622000049 8W2278 Hose Assy 2 Nos. 2832.00 5664.00


11 11622004462 8W0958 Hose Assy 2 Nos. 5139.00 10278.00

12 11622004442 8W0959 Hose Assy 2 Nos. 2947.00 5894.0013 11622005572 1720306 Hose Assy 2 Nos. 2048.00 4096.00


16 11628000589 2183777 Hose Assy 2 Nos. 589.00 1178.00Total Rs. 110176.00

13772.00123948.00

2478.96Total Rs. 126426.96

ED @ 12.50%

CST @ 2%Tot

al order value inclusive of taxes & duties Rs.1,26,426.96 (Rupees one lakh twenty six thousand four hundred twenty six & paise ninety six) only. Terms & conditions: 1. Make: “Soni” 2. Prices: Firm & FOR Destination. Road Permit if required shall be issued by Paying Authority for which request may be sent to the consignee. 3. Consignee: The Depot Officer Regional stores, Piparwar P.O.: Bachra – 829 201 Dist: Chatra (Jharkhand)

Ref no: 173431- 125 /SRPL/e-Tender/16-17 date 11 / 01 / 2017. 4. Excise Duty: Payable extra as applicable for which cenvatable invoice should be submitted to enable us to avail CENVAT Credit. Present rate of ED is 12.50%. 5. Sales Tax: CST will be paid extra as applicable. Present rate is @ 2% against Form ‘C’. The declaration will be furnished by Paying Authority. 6. Paying authority: The Area Finance Manager (PPR), Piparwar area, PO: Bachra – 829 201 Dist : Chatra. 7. Payment: 100% Payment will be made within 21 days of receipt and acceptance of materials at destination stores or submission of bills whichever is later. In the event Performance Bank Guarantee is applicable the payment will be released after submission of the same.

8. Delivery: To be completed within 75 days from the date of issue of this order. 9. Inspection: The final inspection will be done at our site by Staff Officer (Excv.), Piparwar or his authorized representative. 10. Identification marks: The make / identification mark of the manufacturer must clearly be punched /engraved / embossed on each of the item at a visible place which is not subject to normal wear and tear for convenience of identification at any time. 11. Liquidated Damages Clause: In the event of failure to delivery or dispatch the stores within the stipulated date/period in accordance with the samples and/or specifications mentioned in the supply order and in the event of breach of any of the terms and conditions mentioned in the supply order, we shall have the right: (a)To recover from the successful tenderer as agreed liquidated damages, a sum not less than 0.5%(half percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to10%. Where felt necessary the limit of 10% can be increased to 15% at the discretion of Head of the Materials Management Division. (b) To purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or others of a similar description without canceling the supply order in respect of the consignment not yet due for supply or – (c)To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also – (d) To extend the period of delivery with or without penalty as may be considered fit and proper, the penalty, if imposed shall not be more than the agreed Liquidated Damages referred to in clause (a) above. (e) To forfeit the security deposit full or in part. (f) Whenever under this contract a sum of money is recoverable from any payable by the supplier, Coal India Limited and its subsidiary companies shall be entitled to recover such sum by appropriating, in part or in whole by deducting any sum or any other contract should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay Coal India Limited and its subsidiary companies on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. 12. Risk Purchase: In the event your failure to deliver or dispatch the stores within the stipulated date/period of the supply order, or in the event of breach of any of the terms and conditions mentioned in the supply order, We have the right to purchase the stores from elsewhere after due notice to you at your risk and cost. In the event of your failure as detailed above, the cost as per risk purchase exercise may be recovered from the bills against any other supplies pending in CCL and also in any other Subsidiary Companies/ Coal India Limited. 13. Security Deposit: You are required to submit security deposit within 15 days from the date of receipt of supply order to the extent of 10% of order value in favor of Central Coalfields Limited, Piparwar in the form of Demand draft or Bank guarantee issued by any scheduled Bank. The Bank Guarantee should be in the prescribed format enclosed herewith as Annexure – A and valid for minimum period of three months beyond the stipulated delivery period.

On due completion of supply order in all respects, the security deposit will be refunded to you within 30 days of satisfactory execution of the contract. For unsatisfactory performance or contractual failure, the Security Deposit shall be forfeited. In case of extension of delivery period the validity of Bank Guarantee submitted towards Security Deposit shall be suitably extended to cover the required validity period of 3 (three) months beyond the extended delivery period. The amount of security money is Rs.12,643.00 only.

In case you fail to deposit the security money, the order shall be cancelled and the case shall be processed to order elsewhere and performance will be kept recorded for further dealings with you. 14. Transport: You are to transport the contracted materials/supplies through registered common carriers only and documentation should be done as per provision of the carriage by Road Act, 2007. 15. Guarantee/ Warrantee: You shall be fully responsible for manufacturer's warranty in respect of proper design, material, quality, workmanship and correctness of the parts and items shall have guarantee of 12 months from the date of fitment on the equipment or 18 months from receipt and acceptance of material at consignee store, whichever is earlier. You have to submit an undertaking along with each lot of supply, that you will replace the defective material / pre-maturely failed material free of cost within three months upon receipt of intimation from the consignee subject to acceptance during the normal joint Inspection held between your authorized representative and the concern Project/Area representative & on consignee store basis without any extra charge to us on account of freight etc.

Ref no: 173431- 125 /SRPL/e-Tender/16-17 date 11 / 01 / 2017.

16. Price Fall Clause: All through the currency the prices, at which you shall supply the contracted materials / supplies to the stores, shall not exceed the lowest price charged by them to any other agency including DGS&D. In the event of Price going down, you shall promptly pass on such information to enable this Company to amend the ordered rate. 17. Submission of bill: For claiming payment you are required to submit bills / Excise-Cum-Tax Invoice (wherever applicable) in triplicate to the Consignee for arranging payment.







i. One copy of the bill / Excise-Cum-Tax Invoice as the case may be. ii. Challan. iii. Packing list in original giving details of bill of materials. iv. Consignment note / RR/ PWB in original. v. Warranty / Guarantee certificate and fitment certificate (wherever applicable) in original. vi. Manufacturers test certificate in original (wherever applicable) as per supply order terms. vii. DGMS / BIS / Pre dispatch inspection certificates / any other document, if required as per

the contract. viii. Certificate from the auditor of the supplier certifying that excise duty has been paid as per








AFM (PPR) vide diary no:AFM(PPR)/16-17/HEMM Spares/37A/3 dt.11/01/2017 for Rs.1,26,426.96 only.

4. Staff Officer (Excv), Piparwar 5. PE (Excv), Piparwar Project: This issue against indent no.405 dated 20/03/2016. 6. Dy. Manager (MM), R/Stores (PPR) 7. Dy. Manager (Fin), R/Store (PPR)





Supply Order By. Regd. Post. Ref no: 173141- 126 /GMMCO/16-17 dt: 12 / 01 / 2017. To, M/s. GMMCO Limited Plot No. 593, Cheshire Home Road, Dipatoli, Ranchi – 834 009 (Jharkhand) (VENDOR CODE: 1/22/D/A/014) (TIN No.20480301906) (PAN No.AABCG0949C) Sub: Supply of spares for CAT 16G Grader working at Piparwar Project against Model Depot Agreement No. GM(Excv-P)/III/GMMCO/Depot Agreement-Price list/90R/713 dated 11/02/2013 and subsequent amendment No. CCL/MM/GM (Excv-Pur)/III/Price List- Depot Agreement/GMMCO/90R/769 dt.05/05/15 valid up to 10/02/2017. Dear Sir,

Please arrange to supply the materials to Depot Officer, Regional Store, Piparwar as per details terms and conditions mentioned hereunder:S Scope of Supply:

Sl. No.

Material Code Part No. Materials Description Qty. UOM Unit Price (Rs.)

Extn. Value (Rs.)

1 11622000321 2D6507 Seal O Ring 4 No. 480.00 1920.00

2 12408003273 8D1642 Seal O Ring 4 No. 938.00 3752.00

3 12408003384 8D1643 Seal O Ring 4 No. 589.00 2356.00

4 11205001644 9H3360 Seal O Ring 2 No. 711.00 1422.00

5 11205002075 1H5728 Seal O Ring 1 No. 268.00 268.00

6 12408003088 8D4771 Seal O Ring 2 No. 626.00 1252.00

Total Rs. 10970.00288.51

10681.491548.82

Total Rs. 12230.30

Dis. @ 2.63%

JVAT @ 14.5%

Total order value after discount and inclusive of taxes & duties Rs.12,230.30 (Rupees twelve thousand two hundred thirty & paise thirty) only. Terms & conditions: Prices: Ex-Ranchi. The materials will be collected by our representative from your Godown/ Office at Ranchi. Consignee: The Depot Officer Regional Stores (Piparwar) P.O: Bachra – 829 201 Dist: Chatra (Jharkhand) Discount: Will be availed @ 2.63% only as applicable. Value Added Tax: JVAT will be paid extra as applicable. Present rate is @14.5%. Our TIN No.20932105592.

Paying authority: The Area Finance Manager (PPR), Piparwar area.

Payment: You will send a Proforma Invoice (PI) for the items for which orders have been placed and ready for delivery in advance enabling us to arrange preparation of payment (cheque) and collection of the parts. 100% payment of the price of spares including taxes and other levies as legally applicable will be made to you at the depot by account payee cheque at the time of delivery/ collection of items against first demand. We will inspect the parts, ensure correctness of the quantity and quality of the parts along with relevant challans/ bills, offered before taking delivery. The cheque for payment will be handed over only after receipt of material.

Ref no: 173141- 126 /GMMCO/16-17 dt: 12 / 01 / 2017. Inspection: The final inspection will be done at our site by Staff Officer (Excv), Piparwar or his authorized representative. Delivery Schedule: a) Fast Moving Spares:

I) Off the shelf- 7 days. II) 21 days from the date of supply order by DDO’s for modular spares / kits with matching items if

parts contents are from FMS list. b) For scheduled maintenance annual / quarterly projection for spares will be prepared jointly and the depot

holder to be notified for stocking the spares. The depot holder will be responsible for supply of the projected spares as and when required on the basis of the firm orders limited to the projected items. For these spares required for scheduled maintenance a time period of delivery shall be 60 days.

c) Major (Capital) Overhaul/Rehabilitation spares (Separate for each Depot Agreement) – Delivery will be

within 75 days.

d) Breakdown / Emergency Spares: 60 days.

N.B: The delivery will be counted from the date of communication of supply order by e-mail/fax/hand/postal delivery.

Submission of bill: You are to submit the duly stamped pre-receipted bills in quadruplicate, as terms of the agreement must be submitted to the consignee / Paying Authority along with the following documents: -

a) Pre-despatch inspection note, if applicable. b) Challan in triplicate. c) Test and Guarantee/ Warranty Certificates. d) Price Certificate Covering 100% value of the spares plus 100% Excise Duty and Concessional CST (VAT) as applicable. e) The seller shall furnish Excise cum Tax Invoice as per excise rule for availing

CENVAT credit benefit.

Rest all other terms and conditions will be governed as per Model Depot Agreement.

Please acknowledge the receipt & acceptance of this order.

Yours faithfully




AFM (PPR) vide diary no:AFM(PPR)/16-17/HEMM Spares/200/12 dt.11/01/17 for Rs.6,54,339.43 only.

4. Staff Officer (Excv), Piparwar 5. PE (Excv), Piparwar: This issue against indent no.102 dated 18/06/2015. 6. Dy. Manager (MM), R/Stores (PPR) 7. Dy. Manager (Fin), R/Store (PPR)





Supply Order Ref no: 173411- 127 /GMMCO/e-Tender/16-17 date 12 / 01 / 2017. To, M/s. GMMCO Limited Plot No. 593, Chesire Home Road, Dipatoli, Ranchi – 834 009. Tel. – 0651- 3053840 to 48/ 2540230, Fax: 0651-3053849 Email:- [email protected]/ [email protected] (VENDOR CODE: 1/22/D/A/014) (TIN No.20480301906) (PAN No.AABCG0949C) Sub: Supply of spares for CAT 16 Grader working at Piparwar Project. Ref: 1) This office e-Tender enquiry no. SO (MM)/PPR/NIT/e-Tender/2016-17/28 dated 11/06/2016. 2) Your Offer No. RAN/NIT-28/PPR/16G/16-17. 3) Your letter No.RAN/NIT-28/PPR/16G/16-17 dt.29/12/2016. Dear Sir,


Sl. No.

Materials Code

Part No. Description Qty. UOM U/ Price inclusive of

ED (Rs.)

ED Amount inclusive in

U/ Price (Rs.)

Extn. Value (Rs.)

Total Rs. 560794.00JVAT @ 14.5% 81315.13

Total Rs. 642109.13

Details as per Annexure 'A' enclosed. Total 20 items

Total order value inclusive of taxes & duties Rs.6,42,109.13 (Rupees six lakhs forty two thousand one hundred nine & paise thirteen) only. Terms & conditions: 1. Make: “CAT” 2. Prices: Firm & FOR Destination. 3. Consignee: The Depot Officer Regional stores, Piparwar P.O: Bachra-829201 Dist: Chatra (Jharkhand) 4. Excise Duty: Inclusive in basic price as indicated in Annexure ‘A’ enclosed for which cenvatable invoice should be submitted to enable us to avail CENVAT Credit. 5. Sales Tax: JVAT will be paid extra as applicable. Present rate is @ 14.5%. Our TIN No.20932105592. 6. Input Tax Credit: An amount equivalent to VAT charged in the bill shall be withheld at the time of bill passing. You shall be liable to submit the form JVAT 404 within three months from the end of the relevant financial year. The amount withheld shall be refunded within 15 days from the date of submission of form JVAT 404. The amount withheld shall bear no interest.

In case of default by you in submitting form JVAT 404 within the time period, as specified above, the amount withheld shall be forfeited and the same shall be utilized by the concerned area for paying the additional tax demanded by commercial tax authorities due to non-submission of form JVAT 404.

7. Paying authority: The Area Finance Manager (PPR), Piparwar area, PO: Bachra-829201 Dist : Chatra.

Ref no: 173411- 127 /GMMCO/e-Tender/16-17 date 12 / 01 / 2017. 8. Payment: 100% Payment will be made within 21 days of receipt and acceptance of materials at destination stores or submission of bills whichever is later. In the event Performance Bank Guarantee is applicable the payment will be released after submission of the same. 9. Delivery: To be completed within 75 days from the date of issue of this supply order. 10. Inspection: The final inspection will be done at our site by Staff Officer (Excv), Piparwar or his authorized representative. 11. Identification marks: The make / identification mark of the manufacturer must clearly be punched /engraved / embossed on each of the item at a visible place which is not subject to normal wear and tear for convenience of identification at any time. 12. Liquidated Damages Clause: In the event of failure to delivery or dispatch the stores within the stipulated date/period in accordance with the samples and/or specifications mentioned in the supply order and in the event of breach of any of the terms and conditions mentioned in the supply order, we shall have the right: (a)To recover from the successful tenderer as agreed liquidated damages, a sum not less than 0.5%(half percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to10%. Where felt necessary the limit of 10% can be increased to 15% at the discretion of Head of the Materials Management Division. (b) To purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or others of a similar description without canceling the supply order in respect of the consignment not yet due for supply or – (c)To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also – (d) To extend the period of delivery with or without penalty as may be considered fit and proper, the penalty, if imposed shall not be more than the agreed Liquidated Damages referred to in clause (a) above. (e) To forfeit the security deposit full or in part. (f) Whenever under this contract a sum of money is recoverable from any payable by the supplier, Coal India Limited and its subsidiary companies shall be entitled to recover such sum by appropriating, in part or in whole by deducting any sum or any other contract should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay Coal India Limited and its subsidiary companies on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. 13. Risk Purchase: In the event your failure to deliver or dispatch the stores within the stipulated date/period of the supply order, or in the event of breach of any of the terms and conditions mentioned in the supply order, We have the right to purchase the stores from elsewhere after due notice to you at your risk and cost. In the event of your failure as detailed above, the cost as per risk purchase exercise may be recovered from the bills against any other supplies pending in CCL and also in any other Subsidiary Companies/ Coal India Limited. 14. Security Deposit: Not Applicable. 15. Transport: You are required to transport the contracted materials/supplies through registered common carriers only and documentation should be done as per provision of the carriage by Road Act, 2007. 16. Guarantee/ Warrantee: You shall be fully responsible for manufacturer's warranty in respect of proper design, material, quality, workmanship and correctness of the parts and items shall have guarantee of 12 months from the date of fitment on the equipment or 18 months from receipt and acceptance of material at consignee store, whichever is earlier. You have to submit an undertaking along with each lot of supply, that you will replace the defective material / pre-maturely failed material free of cost within three months upon receipt of intimation from the consignee subject to acceptance during the normal joint Inspection held between your authorized representative and the concern Project/Area representative & on consignee store basis without any extra charge to us on account of freight etc. 17. Price Fall Clause: All through the currency the prices, at which you shall supply the contracted materials / supplies to the stores, shall not exceed the lowest price charged by them to any other agency including DGS&D. In the event of Price going down, you shall promptly pass on such information to enable this Company to amend the ordered rate. 18. Submission of bill: For claiming payment you are required to submit bills / Excise-Cum-Tax Invoice (wherever applicable) in triplicate to the Consignee for arranging payment. The following documents/certificate should also be submitted to the paying authority along with the Bill / Excise-Cum-Tax invoice:



Ref no: 173411- 127 /GMMCO/e-Tender/16-17 date 12 / 01 / 2017.














4. Staff Officer (Excv), Piparwar 5. PE (Excv), Piparwar Project: This issue against indent no.102 dated 18/06/2015. 6. Dy. Manager (MM), R/Stores (PPR) 7. Dy. Manager (Fin), R/Store (PPR) 8. M/s. Caterpillar India Private Limited

6th Floor, Tower ‘B’, Prestige Shantiniketan, Whitefield Main Road, Bangalore – 560 066 Ph. No.: +91 – 80 3350 3000, Fax: +91 – 80 3350 3101.

Annexure ‘A’

Ref no: 173411- 127 /GMMCO/e-Tender/16-17 date 12 / 01 / 2017.

Sl. No.

Materials Code

Part No. Description Qty. UOM U/ Price inclusive of

ED (Rs.)

ED Amount inclusive in

U/ Price (Rs.)

Extn. Value (Rs.)

1 12408002392 1B4043 CONE BEARING 2 Nos. 16790.00 1701.96 33580.00

2 12408002404 1B3937 CUP BEARING 2 Nos. 7653.00 775.78 15306.00

3 12408002744 8S9076 CUP BEARING 2 Nos. 4177.00 423.50 8354.00

4 12408002756 8S9075 CONE BEARING 2 Nos. 11873.00 1203.56 23746.00

5 12408003542 2G8607 BEARING SLEEVE 4 Nos. 5366.00 543.99 21464.00

6 12408003554 8J5778 BEARING SLEEVE 4 Nos. 4997.00 506.54 19988.00

7 11211000954 7X2820/ 2402412

STEERING CYL.KIT 2 Nos. 7832.00 793.89 15664.00

8 12408001614 5D1258 HOSE ASSY 1 No. 3015.00 305.64 3015.00

9 12408004068 8W0058 HOSE ASSY 1 No. 16836.00 1706.69 16836.00

10 12408004056 8W0057 HOSE ASSY 1 No. 16961.00 1719.29 16961.00

11 12408003965 8W2297 HOSE ASSY 1 No. 18404.00 1865.68 18404.00

12 12408003854 5T9985 HOSE ASSY 1 No. 13753.00 1394.14 13753.00

13 12408003906 8W4026 HOSE ASSY 1 No. 6446.00 653.26 6446.00

14 12408004044 8W0059 HOSE ASSY 1 No. 17292.00 1752.89 17292.00

15 12408004071 8W0061 HOSE ASSY 1 No. 11327.00 1148.18 11327.00

16 12408001072 4T8317 CUTTING EDGE 6 No. 47927.00 4582.11 287562.00

17 12408001697 8W4023 HOSE ASSY 1 No. 7932.00 804.04 7932.00

18 12408001673 8W4021 HOSE ASSY 1 No. 7917.00 802.55 7917.00

19 12408001685 8W4022 HOSE ASSY 1 No. 8660.00 877.84 8660.00

20 12408001705 8W4459 HOSE ASSY 1 No. 6587.00 667.71 6587.00

Total Rs. 560794.00JVAT @ 14.5% 81315.13

Total Rs. 642109.13





Supply Order By. Regd. Post. Ref No: 173142- 128 /BEML/16-17 Date: 14 / 01 / 2017. To, M/s. BEML Limited 206/D1, “Bhagirathi” (Behind NCC/ Army Campus) Rameshwaram Colony, Bariatu Road, Ranchi – 834 009. Ph. No.0651-2540710/ 2540791 Fax No. 0651-2540624 (VENDOR CODE: - 1/22/M/P/002) (TIN No.20870302322) (PAN NO.AAACB8433D) Sub: Supply of spares for D355 Dozers working at Ashok Project against Model Depot Agreement circulated vide No.GM(Excv-P)/III/BEML/Depot Agreement/90R/691-714 dated 29/04/15 and subsequent amendment No. CCL/MM/CM (P-III)/MDA/BEML/2017/25 dt.03/01/2014 valid up to 24/11/2018. Dear Sir,

Please arrange to supply the materials to Depot Officer, Regional Store, Piparwar area as per detailed terms and conditions mentioned hereunder: Scope of Supply:

Sl. No.

Code No. Part No. Materials Description Qty. UOM Unit Price (Rs.)

Extn. Value (Rs.)

1 11204021928 130TF12484 Seat 12 No. 734.00 8808.00

2 11204010204 125TF15475 Seat 15 No. 140.00 2100.00

3 11204013385 125TF02271 Spring 36 No. 212.00 7632.00

4 11202013977 130TF03152 Plate Guide 12 No. 4449.00 53388.00

5 11202014652 CVL0130000 Lubricator 12 No. 209.00 2508.00

6 11204012666 CHS0115100 O Ring 20 No. 454.00 9080.00

7 11204010603 130TF63199 Packing 9 No. 1029.00 9261.00

8 11204010169 130TF71396 Ring Piston 12 No. 289.00 3468.00

9 11204014523 130TF42551 Piston 4 No. 9910.00 39640.00

10 11204020276 130TF53482 Cylinder 2 No. 40521.00 81042.00

11 11204022169 130TF12565 Plug 2 No. 15147.00 30294.00

12 11204020264 130TF51331 Shaft Idler Yoke 2 No. 29249.00 58498.00

13 11204006629 130SU91011 Pad 8 No. 2091.00 16728.00

14 11202014162 130SU02024 Seat 2 No. 40143.00 80286.00

15 11204022157 130BR03014 Lining Brake 5 No. 19559.00 97795.00

16 11204010113 CFR0600519 Rivet 130 No. 11.00 1430.00

Total Rs. 501958.00

62744.75564702.7581881.90

Total Rs. 646584.65

ED @ 12.50%

JVAT @ 14.5%

Total order value inclusive of all taxes & duties Rs.6,46,584.65 (Rupees six lakhs forty six thousand five hundred eighty four & paise sixty five) only. Note: - Supply should be made in one module. Terms & conditions: Prices: Ex-Depot, Ranchi. The materials will be collected by our representative form your godown/ office at Ranchi. Excise Duty: Will be paid extra as applicable. Present rate is @ 12.50%.

Ref No: 173142- 128 /BEML/16-17 Date: 14 / 01 / 2017. Consignee: The Depot Officer Regional stores, Piparwar area, P.O: Bachra-829201 Dist: Chatra (Jharkhand) Jharkhand Value Added Tax (JVAT): Will be paid extra as applicable. Present rate is @ 14.5%. Our TIN No.20932105592. Paying Authority: The Area Finance Manager, Piparwar area.

Payment: You will send a Proforma Invoice (PI) for the items for which orders have been placed and ready for delivery in advance to arrange preparation of payment (cheque) and collection of the parts. 100% payment will be made of the price of spares including excise duty and sales tax/ VAT as legally applicable at the depot by account payee cheque at the time of delivery/ collection of the items against first demand. The purchaser will inspect the parts, ensure correctness of the quantity and quality of the parts along with relevant challans/ bills, offered before taking delivery. The cheque for payment will be handed over only after receipt of material. The validity of any PI’s shall be a maximum for three months. In case the spares are not drawn within the period the PI will get automatically cancelled and fresh PI is to be obtained. Inspection: The final inspection will be done at our site by Staff Officer (Excv.), Piparwar or his authorized representative. Delivery: Supply is to be made in one module within 120 days from the date of placement of order. Submission of bill: You are required to submit duly stamped and pre-receipted bills in quadruplicate, as terms of the agreement to the Consignee/ Paying Authority along with the following documents:

a) Pre-dispatch Inspection Note, if applicable. b) Challan in triplicate c) Test and Guarantee/ Warranty Certificates d) Price Certificate

Covering 100% value of the spares plus 100% Excise Duty and Concessional CST/ VAT as

applicable.

Rest all the terms and conditions will be governed as per standard CCL norms & as per model depot agreement.

Please acknowledge the receipt and acceptance of this order.

Yours faithfully (M. K. Singh) Staff Officer (MM) Piparwar Area Copy to: - 1. General Manager (Purchase), Darbhanga House, Ranchi 2. General Manager, Piparwar area 3. Area Finance Manager (PPR): This issues with the approval of GM, PPR and concurred by AFM (PPR) vide diary no: AFM (PPR)/16-17/HEMM Spares/162/11

Dt.01/12/2016 for Rs.6,46,584.65 only. 4. Staff Officer (Excv.) PPR 5. PE (Excv), Ashok Project: This issue against indent no.83 dated 20/07/2016. 6. Dy. Manager (MM), R/Stores (PPR) 7. Dy. Manager (Fin), R/S, PPR





Supply Order Ref no: 171433- 129 /OPPL/e-Tender/16-17 date 16 / 01 / 2017. To, M/s. Okaya Power Private Limited D-7, Udyog Nagar, Rohtak Road, New Delhi – 110 041. Ph. No.: 91-011-45112345, Mob. No. 9899508315 Email: [email protected] (VENDOR CODE - 1/1/D/S/001) (TIN No. (Ranchi) 20800405976) (PAN No. AADCA7106P) (TIN No. (Delhi) – 07800249322) Sub: Supply of MFS Batteries required for UPS installed in 4212, 4213, 4214 substation backup, for EPABX installed at workshop and other UPS installed at different offices at CHP/CPP, Piparwar. Ref: 1) This office e-Tender enquiry no. SO (MM)/PPR/336004/NIT/2016-17/57 dated 08/09/2016. 2) Your Bid ID: 138964. Dear Sir,


Sl. No.

Material Code Description Qty. UOM U/Price in Rs.

Extn. Value in Rs.

1 94060600464 Maintenance Free Sealed Battery 12 Volts, 7 AH Make: “OKAYA” Model: OB 7.2-12

15 Nos. 603.00 9045.00

2 94060600361 Maintenance Free Sealed Battery 12 V, 17 AH Make: “OKAYA” Model: OB 18-12

30 Nos. 1439.00 43170.00

3 94060600373 Maintenance Free Sealed Battery 12 Volts, 26 AH Make: “OKAYA” Model: OB 26-12

70 Nos. 1776.00 124320.00

4 94060700242 Maintenance Free Sealed Battery 12 Volts, 65 AH Make: “OKAYA” Model: OB 65-12

12 Nos. 3889.00 46668.00

Total Rs. 223203.0032364.44

Total Rs. 255567.44JVAT @ 14.5%

Total order value inclusive of taxes & duties Rs.2,55,567.44 (Rupees two lakhs fifty five thousand five hundred sixty seven & paise forty four) only. Terms & conditions: 1. Prices: Firm & FOR Destination. 2. Supply: Supply is to be made from your Ranchi Office at Industrial Area Bhargawa, Namkum, Ranchi. 3. Consignee: The Depot Officer Regional stores, Piparwar P.O.: Bachra – 829 201 Dist: Chatra (Jharkhand) 4. Excise Duty: Not applicable. 5. JVAT: Will be paid extra as applicable. Present rate is @ 14.5%. Our TIN No.20932105592. 6. Paying authority: The Area Finance Manager (PPR), Piparwar area, PO: Bachra-829201 Dist : Chatra. 7. Payment: 100% Payment will be made within 21 days of receipt and acceptance of materials at destination stores or submission of bills whichever is later. In the event Performance Bank Guarantee is applicable the payment will be released after submission of the same.

Ref no: 171433- 129 /OPPL/e-Tender/16-17 date 16 / 01 / 2017. 8. Input Tax Credit: An amount equivalent to VAT charged in the bill shall be withheld at the time of bill passing. You shall be liable to submit the form JVAT 404 within three months from the end of the relevant financial year. The amount withheld shall be refunded within 15 days from the date of submission of form JVAT 404. The amount withheld shall bear no interest.


9. Delivery: To be completed within 45 days from the date of issue of this order. 10. Inspection: The final inspection will be done at our site by Staff Officer (E&M), Piparwar or his authorized representative. 11. Identification marks: The make / identification mark of the manufacturer must clearly be punched /engraved / embossed on each of the item at a visible place which is not subject to normal wear and tear for convenience of identification at any time. 12. Liquidated Damages Clause: In the event of failure to delivery or dispatch the stores within the stipulated date/period in accordance with the samples and/or specifications mentioned in the supply order and in the event of breach of any of the terms and conditions mentioned in the supply order, we shall have the right: (a)To recover from the successful tenderer as agreed liquidated damages, a sum not less than 0.5%(half percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to10%. Where felt necessary the limit of 10% can be increased to 15% at the discretion of Head of the Materials Management Division. (b) To purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or others of a similar description without canceling the supply order in respect of the consignment not yet due for supply or – (c)To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also – (d) To extend the period of delivery with or without penalty as may be considered fit and proper, the penalty, if imposed shall not be more than the agreed Liquidated Damages referred to in clause (a) above. (e) To forfeit the security deposit full or in part. (f) Whenever under this contract a sum of money is recoverable from any payable by the supplier, Coal India Limited and its subsidiary companies shall be entitled to recover such sum by appropriating, in part or in whole by deducting any sum or any other contract should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay Coal India Limited and its subsidiary companies on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. 13. Risk Purchase: In the event your failure to deliver or dispatch the stores within the stipulated date/period of the supply order, or in the event of breach of any of the terms and conditions mentioned in the supply order, We have the right to purchase the stores from elsewhere after due notice to you at your risk and cost. In the event of your failure as detailed above, the cost as per risk purchase exercise may be recovered from the bills against any other supplies pending in CCL and also in any other Subsidiary Companies/ Coal India Limited. 14. Security Deposit: You are required to submit security deposit within 15 days from the date of receipt of supply order to the extent of 10% of order value in favor of Central Coalfields Limited, Piparwar in the form of Demand draft or Bank guarantee issued by any scheduled Bank. The Bank Guarantee should be in the prescribed format enclosed herewith as Annexure – A and valid for minimum period of three months beyond the stipulated delivery period.

On due completion of supply order in all respects, the security deposit will be refunded to you within 30 days of satisfactory execution of the contract. For unsatisfactory performance or contractual failure, the Security Deposit shall be forfeited. In case of extension of delivery period the validity of Bank Guarantee submitted towards Security Deposit shall be suitably extended to cover the required validity period of 3 (three) months beyond the extended delivery period. Your EMD submitted against the tender will be refunded on receipt of required Security Money. The amount of security money is Rs.25,557.00 only.

In case you fail to deposit the security money, the order shall be cancelled and the case shall be processed to order elsewhere and performance will be kept recorded for further dealings with you. 15. Guarantee/ Warrantee: You shall be fully responsible for manufacturer's warranty in respect of proper design, material, quality, workmanship and correctness of the parts and items shall have guarantee of 12 months from the date of fitment on the equipment or 18 months from receipt and acceptance of material at consignee store, whichever is earlier. You have to submit an undertaking along with each lot of supply, that you will replace the defective material / pre-maturely failed material free of cost within three months upon receipt of intimation from the consignee subject to acceptance during the normal joint Inspection held between your authorized representative and the concern Project/Area representative & on consignee store basis without any extra charge to us on account of freight etc. 16. Transport: You are to transport the contracted materials/supplies through registered common carriers only and documentation should be done as per provision of the carriage by Road Act, 2007.

Ref no: 171433- 129 /OPPL/e-Tender/16-17 date 16 / 01 / 2017. 17. Price Fall Clause: All through the currency the prices, at which you shall supply the contracted materials / supplies to the stores, shall not exceed the lowest price charged by them to any other agency including DGS&D. In the event of Price going down, you shall promptly pass on such information to enable this Company to amend the ordered rate. 18. Submission of bill: For claiming payment you are required to submit bills / Excise-Cum-Tax Invoice (wherever applicable) in triplicate to the Consignee for arranging payment.
















AFM (PPR) vide diary no:AFM(PPR)/16-17/Washery Spares/21/32 dt.14/01/2017 for Rs.2,55,567.44 only.

4. Staff Officer (E&M), Piparwar 5. Manager (E&T), Piparwar: This issue against indent no.410 dated 25/02/2015. 6. Dy. Manager (MM), R/Stores (PPR) 7. Dy. Manager (Fin), R/Store (PPR) 8. M/s. Fujikawa Power

Village Handakundi, Near Bagbania, Baddi Nalagarh Road, Nalagarh – 173 205 (Himachal Pradesh)





Supply Order By. Regd. Post. Ref No: 173142- 130 /BEML/16-17 Date: 18 / 01 / 2017. To, M/s. BEML Limited 206/D1, “Bhagirathi” (Behind NCC/ Army Campus) Rameshwaram Colony, Bariatu Road, Ranchi – 834 009. Ph. No.0651-2540710/ 2540791 Fax No. 0651-2540624 (VENDOR CODE: - 1/22/M/P/002) (TIN No.20870302322) (PAN NO.AAACB8433D) Sub: Supply of spares for BG825 Grader working at Ashok Project against Model Depot Agreement circulated vide No.GM(Excv-P)/III/BEML/Depot Agreement/90R/691-714 dated 29/04/15 and subsequent amendment No. CCL/MM/CM (P-III)/MDA/BEML/2017/25 dt.03/01/2014 valid up to 24/11/2018. Dear Sir,


Sl. No.


Extn. Value (Rs.)

1 1161011925 955EG02112 Head Lamp 6 No. 839.00 5034.00

2 11601014288 985EG81891 Ckt. Breaker 1 No. 469.00 469.00

3 12404001043 452HC00049 Seal Kit Strg. Cyl. 2 No. 6698.00 13396.00

4 12404002232 452HC00032 Seal Kit Strg. Cyl. 1 No. 12984.00 12984.00

Total Rs. 31883.003985.38

35868.385200.91

Total Rs. 41069.29

ED @ 12.50%

JVAT @ 14.5%

Total order value inclusive of all taxes & duties Rs.41,069.29 (Rupees forty one thousand sixty nine & paise twenty nine) only. Terms & conditions: Prices: Ex-Depot, Ranchi. The materials will be collected by our representative form your godown/ office at Ranchi. Excise Duty: Will be paid extra as applicable. Present rate is @ 12.50%. Consignee: The Depot Officer Regional stores, Piparwar area, P.O: Bachra-829201 Dist: Chatra (Jharkhand) Jharkhand Value Added Tax (JVAT): Will be paid extra as applicable. Present rate is @ 14.5%. Our TIN No.20932105592. Paying Authority: The Area Finance Manager, Piparwar area.

Ref No: 173142- 130 /BEML/16-17 Date: 18 / 01 / 2017. Payment: You will send a Proforma Invoice (PI) for the items for which orders have been placed and ready for delivery in advance to arrange preparation of payment (cheque) and collection of the parts. 100% payment will be made of the price of spares including excise duty and sales tax/ VAT as legally applicable at the depot by account payee cheque at the time of delivery/ collection of the items against first demand. The purchaser will inspect the parts, ensure correctness of the quantity and quality of the parts along with relevant challans/ bills, offered before taking delivery. The cheque for payment will be handed over only after receipt of material. The validity of any PI’s shall be a maximum for three months. In case the spares are not drawn within the period the PI will get automatically cancelled and fresh PI is to be obtained. Inspection: The final inspection will be done at our site by Staff Officer (Excv.), Piparwar or his authorized representative. Delivery: You will make every effort to maintain the stock of Fast Moving Spares in your Depot at Ranchi and all the Fast Moving Spares will be delivered against order immediately depending upon its availability at your Depot. However for all categories of spares delivery period will be within 120 days from the date of placement of order. Submission of bill: You are required to submit duly stamped and pre-receipted bills in quadruplicate, as terms of the agreement to the Consignee/ Paying Authority along with the following documents:



applicable.




Dt.11/11/2016 for Rs.40889.95 & Add. Sanction Rs. 179.34 Vide diary no. AFM(PPR)/16-17/HEMM/203/12 Dt. 17/01/2017.

4. Staff Officer (Excv.) PPR 5. PE (Excv), Ashok Project: This issue against indent no.110 dated 14/11/2016. 6. Dy. Manager (MM), R/Stores (PPR) 7. Dy. Manager (Fin), R/S, PPR





Supply Order By. Regd. Post. Ref no: 173142- 131 /CIL/16-17 dated 18 / 01 / 2017. To, M/s. Cummins India Limited M/s. Cummins India Limited 35A/1/2, Erandawana C/ O, Parts Depot, Pune – 411 038. Jaykar Techno Pvt. Ltd., Maharashtra, Plot No. 43, Near Emam Kothi, Fax :020-25439490. Old Hazaribagh road, Kokar, Ranchi – 834 009 (Jharkhand) (VENDOR CODE: - 1/22/M/L/004) Sub: Supply of engine spares for BH60M Dumpers working at Ashok Project against Model Depot Agreement No. GM (Excv-P)/III/CUMMINS/ Model Depot Agreement/90R/6581-05 dated 22/11/2014 and subsequent validity extension up to 31/03/2018 vide amendment no. CCL/MMD/HQ/IV/CUMMINS/MDA/ 90R/2016/2240 dated 01/06/2016. Dear Sir,

Please arrange to supply the materials to Depot Officer, Regional Store, Piparwar as per details terms and conditions mentioned hereunder: Scope of Supply:

Sl. No.

Materials Code

Part No. Description Qty. UOM U/Price in Rs.

Extn. Value in Rs.

1 11698004903 GR150808093/ 4957415

Panel Instrument 2 Nos. 41336.30 82672.60

2 12001003342 2865478 Switch Magnetic 8 Nos. 1464.36 11714.88

3 11698002564 3067370/ 3630125

Hose Plain (Air intake) 10 Nos. 4074.08 40740.80

4 11698000833 4000590 Alternator 2 Nos. 198711.71 397423.42

Total Rs. 532551.7077220.00

Total Rs. 609771.70JVAT @ 14.5%

Total order value inclusive of taxes & duties Rs.6,09,771.70 (Rupees six lakhs nine thousand seven hundred seventy one & paise seventy) only. Terms & conditions: Prices: Ex-Ranchi. The materials will be collected by our representative from your Godown/ Office at Ranchi. Consignee: The Depot Officer Regional Stores, (Piparwar) P.O: Bachra-829201 Dist: Chatra (Jharkhand) Value Added Tax (VAT): JVAT will be paid extra as applicable. Present rate is @ 14.5%. Our TIN No.20932105592. Paying Authority: The Area Finance Manager (PPR), Piparwar area. Payment: The OEM will send a Proforma Invoice (PI) for the items for which orders have been placed and ready for delivery in advance enabling us to arrange preparation of payment (cheque) and collection of the parts. 100% payment of the price of spares including taxes and other levies as legally applicable to the OEM will be made at the depot by account payee cheque at the time of delivery/ collection of items against first demand. We will inspect the parts, ensure correctness of the quantity and quality of the parts along with relevant challans/ bills, offered before taking delivery. The cheque for payment will be handed over only after receipt of material. The validity of any PI’s shall be a maximum for three months. In case the spares are not drawn within the period the PI will get automatically cancelled and fresh PI to be obtained.

Ref no: 173142- 131 / CIL/16-17 dated 18 / 01 / 2017. Inspection: We will arrange inspection of the materials/ spares before lifting from the Depot. However, final inspection will be carried out by the Consignee at site which will be binding to the OEM. Delivery Schedule: A) Fast Moving Spares (For Depot Holders)

Off the shelf- delivery up to 30 days from the date of supply order. However OEM will make efforts to supply these parts at the earliest.

B) Projected Items: Annual tentative projection will be provided by CCL every January against the requirements for the next financial year. For scheduled repair/ planned overhauls including spares required for Engines during equipments rehabilitation, firm orders for spares will be placed on the OEM 120 days in advance for stocking. The OEM will be responsible for submission of PI for ordered spares from 121st day onwards and purchaser has assured to purchase all ordered spares within the validity of PI.

C) Breakdown/ Emergency Spares: - For all such requirements 120 days delivery lead time will be provided. However OEM will make efforts to supply these parts at the earliest.

Submission of bill: You have to submit the duly stamped and pre-receipted bills in quadruplicate, as terms of the agreement must be submitted to the consignee / Paying Authority along with the following documents: -

a) Pre-despatch inspection note Not Applicable. b) Challan in triplicate. c) Warranty Certificate is given with the price list. d) Price Certificate at the time of submission of price list. e) The OEM will furnish Excise cum Tax Invoice as per the excise rule for availing CENVAT

credit Benefit. Covering 100% value of the spare plus 100% Excise Duty and Concessional CST (VAT) as applicable. Rest all the terms and conditions will be governed as per standard CCL norms & as per Model Depot Agreement.

Please acknowledge the receipt & acceptance of this order. Yours faithfully (M.K. Singh)

Staff Officer (MM) Piparwar Area Copy to: 1. General Manager (Purchase), Darbhanga House, Ranchi 2. General Manager (PPR) 3. Area Finance Manager (PPR): This issues with the approval of GM (PPR) and concurred by AFM (PPR) vide diary no: AFM(PPR)/16-17/HEMM/204/12 dt.17/01/2017 for Rs.6,09,771.70. 4. Staff Officer (Excv), Piparwar 5. PE (Excv), Ashok project 6. Dy. Manager (MM), R/Stores (PPR) 7. Dy. Manager (Fin), R/Store (PPR)





Supply Order By. Regd. Post. Ref no: 173142- 132 /L&T/16-17 date: 18 / 01 /2017. To, M/s. Larsen & Toubro Limited C/o Golden Camp, Plot No. 568 & 573 Kokar Area, P.S: Sadar, Hazaribagh Road, Ranchi - 834001. Tele Fax No. 0651-2540237 (Vendor Code: - 1/22/M/L/012) (TIN No. 20170800899) (PAN No. AAACL0140P) Sub: Supply of Spares for CK300 Shovel working at Ashok Project against Model Depot Agreement No.GM(Excv-P)/III/L&T/Model Depot Agreement-Price list/90R/6656 dt.01/11/13 and subsequent amendment no.CCL/GM(X-P)/III/L&T/Model Depot Agreement/2015/137-138 dated 07/04/2015 valid up to 17/04/2017. Dear Sir,

Please arrange to supply the materials to Depot Officer, Regional Store, Piparwar as per details

terms and conditions mentioned hereunder: Scope of Supply:

Sl. No.

Materials Code Part No. Description Qty. UOM U/Price in Rs.

Extn. Value in Rs.

Total Rs. 2266933.00283366.63

2550299.63JVAT @ 14.5% 369793.45

Total Rs. 2920093.07

ED @ 12.50%

Details as per Annexure 'A' enclosed. Total 136 items

Total order value inclusive of taxes & duties Rs.29,20,093.07 (Rupees twenty nine lakhs twenty thousand ninety three & paise seven) only. Terms & conditions: Prices: As per model depot agreement. Consignee: The Depot Officer Regional stores (Piparwar) Piparwar project P.O: Bachra-829201 Dist: Chatra (Jharkhand) Excise Duty: Will be paid extra at actual. Present rate is @ 12.50%. You shall submit Excise Invoice for the spares to be supplied for availing CENVAT credit by CCL. Jharkhand Value Added Tax (JVAT): JVAT will be paid extra as applicable. Present rate is @14.5%. Our TIN No.20932105592.

Paying authority: The Area Finance Manager (PPR), Piparwar area. Inspection: The final inspection will be done at our site by Staff Officer (Excv.), Piparwar or his authorized representative.

Ref no: 173142- 132 /L&T/16-17 date: 18 / 01 /2017. Payment: You will send a Proforma Invoice (PI) for the items for which orders have been placed and ready for delivery in advance enabling us to arrange preparation of payment (cheque). 100% payment will be made of the price of spares including taxes and other levies as legally applicable to you at the depot by account payee cheque at the time of delivery against first demand. We will inspect the parts, ensure correctness of the quantity and quality of the parts along with relevant challans/ bills, offered before taking delivery. The cheque for payment will be handed over only after receipt of material. PI’s will be submitted as per delivery schedule of the projection/ purchase order and validity of PI shall be limited to a period of 90 days. In case of any spares not lifted within 90 days, PI will automatically stand cancelled and fresh PI will be obtained from Depot Holder. In such case, price prevailing on the date of submission of fresh PI shall be applicable. Delivery Schedule: a) Fast Moving Spares:

I) Off the shelf- 7 days from the date of supply order except for modular spares/kit with matching items.

II) 21 days from the date of supply order by DDO’s for modular spares / kits with matching items if any. b) Projected Items: For scheduled maintenance annual / quarterly projection for spares for supplies will be

prepared jointly and the depot holder to be notified for stocking the spares. The depot holder will be responsible for supply of the projected spares as and when required on the basis of the firm orders limited to the projected items.

For these spares required for scheduled maintenance a time period of delivery shall be 60 days. c) Major (Capital) Overhaul/Rehabilitation spares: 3 Months from the date of placement of Supply order.

d) Breakdown / Emergency Spares: 60 days from the date of placement of Supply Order.

A bonus @ 0.15% of List price shall be payable for advancement of delivery period by each week (compared to sixty days) for indigenous items (for breakdown/emergency spares), subject to ceiling of 1% of list price.


a) Pre-despatch inspection note, if applicable. b) Challan in triplicate. c) Test and Guarantee/ Warranty Certificates. d) Price Certificate e) Excise Invoice for availing CENVAT by CCL.

Covering 100% value of the spares (including 100% Excise duty as legally applicable) and VAT as

applicable. All other terms and conditions will be governed as per standard CCL norms & as per Model Depot Agreement. Please acknowledge the receipt and acceptance of this order.

Yours faithfully

(M. K. Singh) Staff Officer (MM) Piparwar area Copy to:



4. Staff Officer (Excv), Piparwar 5. PE (Excv), Ashok Project 6. Dy. Manager (MM), R/Stores (PPR) 7. Dy. Manager (Fin), R/Store (PPR)





Supply Order


Supply Order No: 173242- 133 /L&T/16-17 date: 18 / 01 /2017.

CCL Rate / running Contract No. CCL/MM/CM(P-IV)/HEMM/RC/Spares of L&T Shovel/057 dt. 04/06/2015. Period of Rate / running Contract: up to dt.03/06/2017.

This order which is intended for the supply of the stores detailed below the schedule, in accordance with the terms and condition of the Central Coalfields Limited rate / running contract mentioned above and in the manner specified herein shall operate to create a specific contract. Designation of indenting officer: Sr. Manager (Excv), Ashok Indent no. 126084 Date: 17/01/17. Scope of Supply:

Sl. No.

Materials Code

Part No. Description Qty. UOM U/ Price in Rs.

Exten Value in Rs.

1 15555004267 X03037769 Oil Cooler 1 No. 162478.28 162478.28

[email protected]% 20309.79

182788.07JVAT@ 14.5% 26504.27

Total Value Rs. 209292.33Total value Rs.2,09,292.33 only (Rupees two lakhs nine thousand two hundred ninety two & paise thirty three) only. (Other charges, if any, as per terms of Rate Contract) Make: L&T

Prices: FOR destination.

Jharkhand Value Added Tax (JVAT): Will be paid extra @14.5%. Our TIN No.20932105592. Excise Duty: Will be paid extra at actual against documentary evidence. The present rate of ED is 12.5%. CENVAT credit will be availed by CCL. Delivery: As per Rate Contract i.e. to be completed within 3 months from the date of issue of supply order. Inspection: Final inspection shall be carried out by the General Manager (Excv), CCL, Ranchi or his representative on receipt of materials at consignee’s end. Notice for inspection shall be given by the consignee immediately on receipt of the material. Consignee: Depot Officer, Regional Stores, Piparwar. Payment: 100% payment will be made within 21 days from the date of receipt & acceptance of materials or submission of bills, whichever is later, through e-payment. Paying authority: Area Finance Manager, Piparwar Area. Guarantee/Warranty: You shall be fully responsible for manufacturer’s warranty in respect of proper design, material quality, workmanship and correctness of the parts and items shall have guarantee /warranty of 12 months from the date of fitment on the equipment or 18 months from receipt and acceptance of material at consignee store, whichever is earlier.


Submission of Bill(s): Bill for 100% value of the spares should be submitted to the Paying Authority in triplicate duly stamped and receipted for arranging payment along with the following documents:


i. Consignement Note. ii. Challan. iii. One copy of the Bill. iv. Copy of Warrantee certificate in original. v. Lowest Price Certificate should be givenon the body of each and every Bill, certifying that

the price charged for the materials are not higher than the price applicable to other Govt. Deptt., Undertaking including DGS&D.

vi. Any other documents specified in the order.


i. Bills in triplicate, duly receipted and stamped. ii. Receipted Challan of the consignee. iii. Copy of the consignment note and copy of warranty certificate. iv. Price certificate v. Price Fall clause vi. Any other statutory documents/other documents specified in the order.

CCL will AVAIL CENVAT credit on admissible inputs and capital goods for which Pre-receipted and

stamped Excise cum Tax Invoice showing the amount of excise duty, education cess and secondary & higher education cess at applicable rates separately is required to be submitted. The Excise cum Tax Invoice must contain all the following information as required under rule 11 of Central Excise Rule 2002: -


All rates, terms & conditions will be as per existing R/C.


Head of the account to which the cost is debitable: 1780 To, M/s. Larsen & Toubro Limited C/o. Golden Camp, Plot No. 568 &573 Kokar Area, Ranchi Ranchi – 834 001. Fax No. 0651-2540237/ 2540418 Email: [email protected] (TIN No. 20170800899) (PAN No. AAACL0140P) (VENDOR CODE: - 1/22/M/L/012)


Copy to: General Manager (Purchase), Darbhanga House, Ranchi General Manager (PPR) Area Finance Manager (PPR): This issues with the approval of GM (PPR) and concurred by


Staff Officer (Excv) PPR. Sr. Manager (Excv), Ashok 5) Dy. Manager (MM), R/Stores (PPR) 6) Dy. Manager (Fin), R/Store, PPR.








Supply Order Ref no: 174431- 134 /ST/e-Tender/16-17 date 20 / 01 / 2017. To, M/s. Sukhmani Traders Gurudwara Road, Ramgarh Cantt. – 829 122 Tel : 06553-231113 Mob. No. 9830052456 Email: [email protected] (VENDOR CODE- 1/22/D/T/218) (TIN No. 20901906194) (PAN No.ASUPS2192K) Sub: Supply of HRC Current Limiting Fuses for P&H 2300 and P&H 1900 Shovels of Piparwar project. Ref: 1) This office e-Tender enquiry no. SO (MM)/PPR/NIT/e-Tender/2015-16/197 dated 19/03/2016. 2) Your offer no. ST/2016-17/ET/001 dt.10/04/2016. 3) Your letter no. ST/2016-17/ET/001-C dt.15/01/2017. Dear Sir,


Sl. No.


(Inclusive of ED)

ED Amount (Rs.)

inclusive in Basic Price

Extn. Value in Rs.

1 15505005108 231079Z582 HRC Limiting Fuse, 7.2/ 12 Kv, 200 Amps, DIN 43625 Standards with Sealed Striker, 50 KA Breaking Capacity.

18 Nos. 18500.00 918.75 333000.00

333000.00

JVAT @ 5% 16650.00Total Rs. 349650.00

Total Rs.

Total order value inclusive of taxes & duties Rs.3,49,650.00 (Rupees three lakhs forty nine thousand six hundred fifty) only. Terms & conditions: 1. Make: “ANAND” manufactured by M/s. Eswari Electricals Pvt. Ltd. 2. Prices: Firm & FOR Destination. 3. Consignee: The Depot Officer Regional stores, Piparwar P.o: Bachra-829201 Dist: Chatra (Jharkhand) 4. Excise Duty: ED is inclusive in the basic price as indicated above for which cenvatable invoice of principal manufacturer, M/s. Eswari Electricals Pvt. Ltd. for minimum of Rs. 918.75 per unit indicating CCL as the consignee should be submitted to enable us to avail CENVAT Credit. 5. Jharkhand Value Added Tax (JVAT): Payable extra as applicable. Present rate is @5%. Our TIN No.20932105592.

6. Input Tax Credit: An amount equivalent to VAT charged in the bill shall be withheld at the time of bill passing. You shall be liable to submit the form JVAT 404 within three months from the end of the relevant financial year. The amount withheld shall be refunded within 15 days from the date of submission of form JVAT 404. The amount withheld shall bear no interest.


Ref no: 174431- 134 /ST/e-Tender/16-17 date 20 / 01 / 2017. 7. Paying authority: The Area Finance Manager (PPR), Piparwar area, PO: Bachra-829201 Dist : Chatra. 8. Payment: 100% Payment will be made within 21 days of receipt and acceptance of materials at destination stores or submission of bills whichever is later. In the event Performance Bank Guarantee is applicable the payment will be released after submission of the same.

9. Inspection: The final inspection will be done at our site by Staff Officer (E&M), Piparwar or his authorized representative. 10. Delivery: To be completed within one month from the date of issue of this order. 11. Identification marks: The make / identification mark of the manufacturer must clearly be punched /engraved / embossed on each of the item at a visible place which is not subject to normal wear and tear for convenience of identification at any time. 12. Liquidated Damages Clause: In the event of failure to delivery or dispatch the stores within the stipulated date/period in accordance with the samples and/or specifications mentioned in the supply order and in the event of breach of any of the terms and conditions mentioned in the supply order, we shall have the right: (a)To recover from the successful tenderer as agreed liquidated damages, a sum not less than 0.5%(half percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to10%. Where felt necessary the limit of 10% can be increased to 15% at the discretion of Head of the Materials Management Division. (b) To purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or others of a similar description without canceling the supply order in respect of the consignment not yet due for supply or – (c)To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also – (d) To extend the period of delivery with or without penalty as may be considered fit and proper, the penalty, if imposed shall not be more than the agreed Liquidated Damages referred to in clause (a) above. (e) To forfeit the security deposit full or in part. (f) Whenever under this contract a sum of money is recoverable from any payable by the supplier, Coal India Limited and its subsidiary companies shall be entitled to recover such sum by appropriating, in part or in whole by deducting any sum or any other contract should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay Coal India Limited and its subsidiary companies on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. 13. Risk Purchase: In the event your failure to deliver or dispatch the stores within the stipulated date/period of the supply order, or in the event of breach of any of the terms and conditions mentioned in the supply order, We have the right to purchase the stores from elsewhere after due notice to you at your risk and cost. In the event of your failure as detailed above, the cost as per risk purchase exercise may be recovered from the bills against any other supplies pending in CCL and also in any other Subsidiary Companies/ Coal India Limited. 14. Security Deposit: You are required to submit security deposit within 15 days from the date of receipt of supply order to the extent of 10% of order value in favor of Central Coalfields Limited, Piparwar payable at Bachra/ Ranchi in the form of Demand draft or Bank guarantee issued by any scheduled Bank. The Bank Guarantee should be in the prescribed format enclosed herewith as Annexure – A and valid for minimum period of three months beyond the stipulated delivery period.

On due completion of supply order in all respects, the security deposit will be refunded to you within 30 days of satisfactory execution of the contract. For unsatisfactory performance or contractual failure, the Security Deposit shall be forfeited. In case of extension of delivery period the validity of Bank Guarantee submitted towards Security Deposit shall be suitably extended to cover the required validity period of 3 (three) months beyond the extended delivery period. Your EMD submitted against the tender will be refunded on receipt of required Security Money. The amount of security money is Rs.34,965.00 only.

In case you fail to deposit the security money, the order shall be cancelled and the case shall be processed

to order elsewhere and performance will be kept recorded for further dealings with you. 15. Guarantee/ Warrantee: You shall be fully responsible for manufacturer's warranty in respect of proper design, material, quality, workmanship and correctness of the parts and items shall have guarantee of 12 months from the date of fitment on the equipment or 18 months from receipt and acceptance of material at consignee store, whichever is earlier. You have to submit an undertaking along with each lot of supply, that you will replace the defective material / pre-maturely failed material free of cost within three months upon receipt of intimation from the consignee subject to acceptance during the normal joint Inspection held between your authorized representative and the concern Project/Area representative & on consignee store basis without any extra charge to us on account of freight etc. 16. Transport: You are to transport the contracted materials/supplies through registered common carriers only and documentation should be done as per provision of the carriage by Road Act, 2007.

Ref no: 174431- 134 /ST/e-Tender/16-17 date 20 / 01 / 2017. 17. Price Fall Clause: All through the currency the prices, at which you shall supply the contracted materials / supplies to the stores, shall not exceed the lowest price charged by them to any other agency including DGS&D. In the event of Price going down, you shall promptly pass on such information to enable this Company to amend the ordered rate. 18. Submission of bill: For claiming payment you are required to submit bills / Excise-Cum-Tax Invoice (wherever applicable) in triplicate to the Consignee for arranging payment.
















AFM (PPR) vide diary no:AFM(PPR)/16-17/Consumable Mines/52/46 dt.11/01/2017 for Rs.3,49,650.00 only.

4. Staff Officer (E&M), Piparwar 5. PE (E&M), Piparwar Project: This issue against indent no.77 dated 30/05/2015. 6. Dy. Manager (MM), R/Stores (PPR) 7. Dy. Manager (Fin), R/Store (PPR) 8. M/s. Eswari Electricals Pvt. Ltd.

Plot No. 64, Industrial Estate, Perungudi, Chennai – 600 096. Ph. No.: 044-24961693/ 4752, Fax: 91-44-24960886, Email: [email protected]





Supply Order By. Regd. Post. Ref No: 173142- 135 /BEML/16-17 Date: 27 / 01 / 2017. To, M/s. BEML Limited 206/D1, “Bhagirathi” (Behind NCC/ Army Campus) Rameshwaram Colony, Bariatu Road, Ranchi – 834 009. Ph. No.0651-2540710/ 2540791 Fax No. 0651-2540624 (VENDOR CODE: - 1/22/M/P/002) (TIN No.20870302322) (PAN NO.AAACB8433D) Sub: Supply of spares for Tilting Mechanism of D355 Dozers working at Ashok Project against Model Depot Agreement circulated vide No.GM(Excv-P)/III/BEML/Depot Agreement/90R/691-714 dated 29/04/15 and subsequent amendment No. CCL/MM/CM (P-III)/MDA/BEML/2017/25 dt.03/01/2014 valid up to 24/11/2018. Dear Sir,


Sl. No.


Extn. Value (Rs.)

1 11204007051 130TD02004 Tube 4 No. 4199.00 16796.00

2 11204013543 200600010001 Tube 2 No. 3928.00 7856.00

3 11204013531 200600020001 Tube 2 No. 5091.00 10182.00

4 11602025903 CFS0131240 Bolt 8 No. 273.00 2184.00

5 11204022172 CCC0722236 Clip 4 No. 37.00 148.00

6 11202013918 CFW0510032 Plain Washer 8 No. 14.00 112.00

7 11204021453 130PH02673 Tube 8 No. 13748.00 109984.00

8 11204021461 130PH02665 Tube 2 No. 13748.00 27496.00

9 11204015732 130PH02276 Tube (LH) 2 No. 2940.00 5880.00

10 11204007976 130PH02284 Tube (RH) 2 No. 2483.00 4966.00

11 11204015744 130PH02292 Tube 2 No. 4697.00 9394.00

12 11204019553 1956352602 Tilt Cylinder 1 No. 177661.00 177661.00

13 11204011058 130PH31314 Cover 3 No. 62735.00 188205.00

14 11204019533 130PH31306 Cover 3 No. 36836.00 110508.00

15 11204019486 130PH02365 Cover 3 No. 16461.00 49383.00

16 11204019541 640000215303 Cover 3 No. 18522.00 55566.00

17 11602025903 CFS0131240 Bolt 30 No. 273.00 8190.00

18 11202014103 CFS0132050 Bolt 30 No. 66.00 1980.00

Total Rs. 786491.0098311.38

884802.38128296.34

Total Rs. 1013098.72

ED @ 12.50%

JVAT @ 14.5%

Total order value inclusive of all taxes & duties Rs.10,13,098.72 (Rupees ten lakhs thirteen thousand ninety eight & paise seventy two) only. Note: - Supply should be made in one module. Terms & conditions: Prices: Ex-Depot, Ranchi. The materials will be collected by our representative form your godown/ office at Ranchi. Excise Duty: Will be paid extra as applicable. Present rate is @ 12.50%.

Ref No: 173142- 135 /BEML/16-17 Date: 27 / 01 / 2017. Consignee: The Depot Officer Regional stores, Piparwar area, P.O: Bachra-829201 Dist: Chatra (Jharkhand) Jharkhand Value Added Tax (JVAT): Will be paid extra as applicable. Present rate is @ 14.5%. Our TIN No.20932105592. Paying Authority: The Area Finance Manager, Piparwar area.

Payment: You will send a Proforma Invoice (PI) for the items for which orders have been placed and ready for delivery in advance to arrange preparation of payment (cheque) and collection of the parts. 100% payment will be made of the price of spares including excise duty and sales tax/ VAT as legally applicable at the depot by account payee cheque at the time of delivery/ collection of the items against first demand. The purchaser will inspect the parts, ensure correctness of the quantity and quality of the parts along with relevant challans/ bills, offered before taking delivery. The cheque for payment will be handed over only after receipt of material. The validity of any PI’s shall be a maximum for three months. In case the spares are not drawn within the period the PI will get automatically cancelled and fresh PI is to be obtained. Inspection: The final inspection will be done at our site by Staff Officer (Excv.), Piparwar or his authorized representative. Delivery: Supply is to be made in one module within 120 days from the date of placement of order. Submission of bill: You are required to submit duly stamped and pre-receipted bills in quadruplicate, as terms of the agreement to the Consignee/ Paying Authority along with the following documents:



applicable.




Dt.28/11/2016 for Rs.10,13,098.72 only. 4. Staff Officer (Excv.) PPR 5. PE (Excv), Ashok Project: This issue against indent no.70 dated 01/07/2016. 6. Dy. Manager (MM), R/Stores (PPR) 7. Dy. Manager (Fin), R/S, PPR





Supply Order By. Regd. Post. Ref no: 173141- 136 /GMMCO/16-17 dt: 27 / 01 / 2017. To, M/s. GMMCO Limited Plot No. 593, Cheshire Home Road, Dipatoli, Ranchi – 834 009 (Jharkhand) (VENDOR CODE: 1/22/D/A/014) (TIN No.20480301906) (PAN No.AABCG0949C) Sub: Supply of spares for CAT 988H F.E. Loader working at Piparwar Project against Model Depot Agreement No. GM(Excv-P)/III/GMMCO/Depot Agreement-Price list/90R/713 dated 11/02/2013 and subsequent amendment No. CCL/MM/GM (Excv-Pur)/III/Price List- Depot Agreement/GMMCO/90R/769 dt.05/05/15 valid up to 10/02/2017. Dear Sir,


Sl. No.


Extn. Value (Rs.)

1 13628003254 1507585 Pump GP 1 No. 157872.00 157872.00

2 11622001842 1060933 Spider * 1 No. 62877.00 62877.00

3 11622001155 8T0281 Bolt * 2 No. 248.00 496.00

4 12035004516 5F3106 Seal O Ring 1 No. 188.00 188.00

Total Rs. 221433.005823.69

215609.3131263.35

Total Rs. 246872.66

Dis. @ 2.63%

JVAT @ 14.5%

Note: * marked items are categorized as Fast Moving Items.

Total order value after discount and inclusive of taxes & duties Rs.2,46,872.66 (Rupees two lakhs forty six thousand eight hundred seventy two & paise sixty six) only. Terms & conditions: Prices: Ex-Ranchi. The materials will be collected by our representative from your Godown/ Office at Ranchi. Consignee: The Depot Officer Regional Stores (Piparwar) P.O: Bachra – 829 201 Dist: Chatra (Jharkhand) Discount: Will be availed @ 2.63% only as applicable. Sales Tax: JVAT will be paid extra as applicable. Present rate is @14.5%. Our TIN No.20932105592.





parts contents are from FMS list. c) For scheduled maintenance annual / quarterly projection for spares will be prepared jointly and the depot

holder to be notified for stocking the spares. The depot holder will be responsible for supply of the projected spares as and when required on the basis of the firm orders limited to the projected items. For these spares required for scheduled maintenance a time period of delivery shall be 60 days.


within 75 days.








Yours faithfully




AFM (PPR) vide diary no:AFM(PPR)/16-17/HEMM/208/12 dt.17/01/17 for Rs.2,46,872.66 only.

4. Staff Officer (Excv), Piparwar 5. PE (Excv), Piparwar 6. Dy. Manager (MM), R/Stores (PPR) 7. Dy. Manager (Fin), R/Store (PPR)

CENTRAL COALFIELDS LIMITED

A Mini Ratna Company (A subsidiary of Coal India Limited)

Office of the Staff Officer (MM) GM Office, Piparwar area

P.O: Bachra, Dist: Chatra-829201 (Jharkhand) Phone no. (06531) 266611/ 266612, Fax no. (06531) 266605.

Email ID: [email protected] Supply Order By. Regd. Post. Ref no: 173142- 137 /L&T/16-17 date: 27 / 01 /2017. To, M/s. Larsen & Toubro Limited C/o Golden Camp, Plot No. 568 & 573 Kokar Area, P.S: Sadar, Hazaribagh Road, Ranchi - 834001. Tele Fax No. 0651-2540237 (Vendor Code: - 1/22/M/L/012) (TIN No. 20170800899) (PAN No. AAACL0140P) Sub: Supply of Spares for CK300 Shovel working at Ashok Project against Model Depot Agreement No.GM(Excv-P)/III/L&T/Model Depot Agreement-Price list/90R/6656 dt.01/11/13 and subsequent amendment no.CCL/GM(X-P)/III/L&T/Model Depot Agreement/2015/137-138 dated 07/04/2015 valid up to 17/04/2017. Dear Sir,

Please arrange to supply the materials to Depot Officer, Regional Store, Piparwar as per details

terms and conditions mentioned hereunder: Scope of Supply:

Sl. No.


Extn. Value in Rs.

1 15655004962 11430942M Pivot Pin 1 No. 93396.00 93396.00

2 15570000132 11334552Q Nut 1 No. 4030.00 4030.00

Total Rs. 97426.0012178.25

109604.25JVAT @ 14.5% 15892.62

Total Rs. 125496.87

ED @ 12.50%

Total order value inclusive of taxes & duties Rs.1,25,496.87 (Rupees one lakh twenty five thousand four hundred ninety six & paise eighty seven) only. Terms & conditions: Prices: As per model depot agreement. Consignee: The Depot Officer Regional stores (Piparwar) Piparwar project P.O: Bachra-829201 Dist: Chatra (Jharkhand) Excise Duty: Will be paid extra at actual. Present rate is @ 12.50%. You shall submit Excise Invoice for the spares to be supplied for availing CENVAT credit by CCL. Jharkhand Value Added Tax (JVAT): JVAT will be paid extra as applicable. Present rate is @14.5%. Our TIN No.20932105592.

Paying authority: The Area Finance Manager (PPR), Piparwar area. Inspection: The final inspection will be done at our site by Staff Officer (Excv.), Piparwar or his authorized representative.

Ref no: 173142- 137 /L&T/16-17 date: 27 / 01 /2017. Payment: You will send a Proforma Invoice (PI) for the items for which orders have been placed and ready for delivery in advance enabling us to arrange preparation of payment (cheque). 100% payment will be made of the price of spares including taxes and other levies as legally applicable to you at the depot by account payee cheque at the time of delivery against first demand. We will inspect the parts, ensure correctness of the quantity and quality of the parts along with relevant challans/ bills, offered before taking delivery. The cheque for payment will be handed over only after receipt of material. PI’s will be submitted as per delivery schedule of the projection/ purchase order and validity of PI shall be limited to a period of 90 days. In case of any spares not lifted within 90 days, PI will automatically stand cancelled and fresh PI will be obtained from Depot Holder. In such case, price prevailing on the date of submission of fresh PI shall be applicable. Delivery Schedule: a) Fast Moving Spares:

I) Off the shelf- 7 days from the date of supply order except for modular spares/kit with matching items.

II) 21 days from the date of supply order by DDO’s for modular spares / kits with matching items if any.

d) Projected Items: For scheduled maintenance annual / quarterly projection for spares for supplies will be prepared jointly and the depot holder to be notified for stocking the spares. The depot holder will be responsible for supply of the projected spares as and when required on the basis of the firm orders limited to the projected items. For these spares required for scheduled maintenance a time period of delivery shall be 60 days.

c) Major (Capital) Overhaul/Rehabilitation spares: 3 Months from the date of placement of Supply

order.

d) Breakdown / Emergency Spares: 60 days from the date of placement of Supply Order.

A bonus @ 0.15% of List price shall be payable for advancement of delivery period by each week (compared to sixty days) for indigenous items (for breakdown/emergency spares), subject to ceiling of 1% of list price.


a) Pre-despatch inspection note, if applicable. b) Challan in triplicate. c) Test and Guarantee/ Warranty Certificates. d) Price Certificate e) Excise Invoice for availing CENVAT by CCL.

Covering 100% value of the spares (including 100% Excise duty as legally applicable) and VAT as

applicable. All other terms and conditions will be governed as per standard CCL norms & as per Model Depot Agreement. Please acknowledge the receipt and acceptance of this order.

Yours faithfully

(M. K. Singh) Staff Officer (MM) Piparwar area Copy to:



4. Staff Officer (Excv), Piparwar 5. PE (Excv), Ashok Project 6. Dy. Manager (MM), R/Stores (PPR) 7. Dy. Manager (Fin), R/Store (PPR)





Supply Order Ref no: 173431- 138 /DIPL/e-Tender/16-17 date 28 / 01 / 2017. To, M/s. Dozco (India) Pvt. Ltd. No.243, D-Block, IDA, Auto Nagar, Vishakhapatnam – 530 012 (A.P.) Tel: +91-891-2769681 Fax No. +91-891-2769687 Email: [email protected] (VENDOR CODE - 1/23/D/S/002) (TIN No. 37470174714) (PAN No. AABCD0776E) Sub: Supply of spares for Kawasaki F.E. Loader, Model: 135-ZV-2 working at Piparwar project. Ref: 1) This office e-Tender enquiry no. SO (MM)/PPR/116018/NIT/2016-17/111 dated 24/12/2016. 2) M/s. KCM Corporation letter No. Nil dt.09/01/2017. 3) Your offer no. DIPL/VSP/2016-17/CCL/HQ/T/095 dt.11/01/2017. Dear Sir,


Sl. No.


(Inclusive of CVD & SAD)

CVD & SAD Amount

(Rs.) inclusive in Basic Price

Extn. Value in Rs.

1 13696001052 4001020610 Pin Straight 16 Nos. 9439.00 949.80 151024.00

2 13696001064 3721220430 Disc Separation 10 Nos. 39520.00 3976.70 395200.00

3 13696001076 3721360620 Disc Friction 8 Nos. 50941.00 5125.94 407528.00

4 13696001091 3560021950 Spring 32 Nos. 4844.00 487.43 155008.00

5 13696001032 4714860040 Ring D 2 Nos. 5757.00 579.30 11514.00

6 13696001088 4714860050 Ring D 2 Nos. 9423.00 948.19 18846.00

7 13696001384 3570770030/ 3510770030

Screw 2 Nos. 6294.00 633.33 12588.00

8 13696001044 7413120210 Ring O 6 Nos. 7590.00 763.74 45540.00

9 13696001182 4713121550 Ring O 2 Nos. 11119.00 1118.85 22238.00

1219486.00

JVAT @ 14.5% 176825.47Total Rs. 1396311.47

Total Rs.

Total order value inclusive of taxes & duties Rs.13,96,311.47 (Rupees thirteen lakhs ninety six thousand three hundred eleven & paise forty seven) only. Terms & conditions: Note: - Supply is to be made from your Dhanbad Office. (TIN No.20531602309) 1. Country of Origin: “Japan” 2. Make: “KAWASAKI” 3. Prices: Firm & FOR Destination. 4. Consignee: The Depot Officer Regional stores, Piparwar P.o: Bachra-829201 Dist: Chatra (Jharkhand) 5. CVD & SAD: CVD & SAD are inclusive in the basic prices as indicated above for which cenvatable invoice should be submitted to enable us to avail CENVAT Credit. 6. Sales Tax: JVAT will be paid extra as applicable. Present rate is 14.5%. Our TIN No.20932105592. 7. Paying authority: The Area Finance Manager (PPR), Piparwar area, PO: Bachra-829201 Dist : Chatra.

Ref no: 173431- 138 /DIPL/e-Tender/16-17 date 28 / 01 / 2017. 8. Input Tax Credit: An amount equivalent to VAT charged in the bill shall be withheld at the time of bill passing. You shall be liable to submit the form JVAT 404 within three months from the end of the relevant financial year. The amount withheld shall be refunded within 15 days from the date of submission of form JVAT 404. The amount withheld shall bear no interest.


9. Inspection: The final inspection will be done at our site by Staff Officer (Excv), Piparwar or his authorized representative. 10. Delivery: To be completed within 60 days from the date of issue of this order. 11. Payment: 100% Payment within 21 days of receipt and acceptance of materials at destination stores or submission of bills whichever is later. In the event Performance Bank Guarantee is applicable the payment will be released after submission of the same.

The supplier has also to produce the following documents along with supplies/bills, a) Self attested copy of Principal’s invoice / packing list along with original. b) Self attested copy of Bill of Lading / Airway bill. c) Self attested copy of Bill of entry along with original. d) As per contractual requirement (if any) warranty / guarantee certificate. e) Certificate of origin. f) Certificate from the Auditor of the supplier, certifying that they have paid Customs Duty as per

prevailing Customs Rates and refund if any shall be passed on to buyer. (The supplier shall provide clear linkage of items as per order with documents furnished under clause (a), (b) and (c for acceptance by CCL). The original documents under (a) and (c) shall be returned after verification with attested photocopy and making endorsements on original relating to transaction made.

12. Identification marks: The make / identification mark of the manufacturer must clearly be punched /engraved / embossed on each of the item at a visible place which is not subject to normal wear and tear for convenience of identification at any time. 13. Liquidated Damages Clause: In the event of failure to delivery or dispatch the stores within the stipulated date/period in accordance with the samples and/or specifications mentioned in the supply order and in the event of breach of any of the terms and conditions mentioned in the supply order, we shall have the right: (a)To recover from the successful tenderer as agreed liquidated damages, a sum not less than 0.5%(half percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to10%. Where felt necessary the limit of 10% can be increased to 15% at the discretion of Head of the Materials Management Division. (b) To purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or others of a similar description without canceling the supply order in respect of the consignment not yet due for supply or – (c)To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also – (d) To extend the period of delivery with or without penalty as may be considered fit and proper, the penalty, if imposed shall not be more than the agreed Liquidated Damages referred to in clause (a) above. (e) To forfeit the security deposit full or in part. (f) Whenever under this contract a sum of money is recoverable from any payable by the supplier, Coal India Limited and its subsidiary companies shall be entitled to recover such sum by appropriating, in part or in whole by deducting any sum or any other contract should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay Coal India Limited and its subsidiary companies on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. 14. Risk Purchase: In the event your failure to deliver or despatch the stores within the stipulated date/period of the supply order, or in the event of breach of any of the terms and conditions mentioned in the supply order, We have the right to purchase the stores from elsewhere after due notice to you at your risk and cost. In the event of your failure as detailed above, the cost as per risk purchase exercise may be recovered from the bills against any other supplies pending in CCL and also in any other Subsidiary Companies/ Coal India Limited. 14. Security Deposit: Being authorized dealer/ distributor of the OEM, you are exempted from depositing the security money. 15. Transport: You are to transport the contracted materials/supplies through registered common carriers only and documentation should be done as per provision of the carriage by Road Act, 2007. 16. Guarantee/ Warrantee: You are to submit the guarantee/ warrantee certificate of satisfactory performance of the unit offered for a period of 12 months from the date of commissioning or 18 months from the date of receipt and acceptance of materials at site, which ever is earlier. You will be responsible for any defects under the conditions provided for by the supply order and under proper use, arising from faulty materials, design or workmanship and shall remedy such defects at your own cost when called upon to do so. If it becomes necessary to replace or renew any defective portion of the goods, such replacement or renewal should be made by you without any extra cost to CCL.

Ref no: 173431- 138 /DIPL/e-Tender/16-17 date 28 / 01 / 2017. 17. Price Fall Clause: All through the currency the prices, at which you shall supply the contracted materials / supplies to the the stores, shall not exceed the lowest price charged by them to any other agency including DGS&D. In the event of Price going down, you shall promptly pass on such information to enable this Company to amend the ordered rate. 18. Submission of bill: For claiming payment, bills / Excise-Cum-Tax Invoice (wherever applicable) in triplicate should be submitted to the consignee for arranging payment. The following documents/certificate should also be submitted to the paying authority along will the Bill / Excise-Cum-Tax invoice:

a) Self Authenticated Copy of Consignment Note. b) Self Authenticated Copy of Guarantee / Warranty Certificate c) Any other document specified in the supply order. d) Lowest Price Certificate should be given on the body of each and every Bill, certifying that the price

charged for the materials are not higher than the price applicable to other Govt. Deptt., Undertakings including DGS&D.

CENVAT credit on admissible inputs and capital goods will be availed by CCL, for which Pre-receipted and

stamped Excise cum Tax Invoice showing the amount of excise duty, education cess and secondary & higher education cess at applicable rates separately is required to be submitted. The Excise cum Tax Invoice must contain all the following information as required under rule 11 of Central Excise Rule 2002 & subsequent amendments if any:


The following import documents are required to be submitted with each supply for acceptance of

supplies by CCL:- i. Self attested copy of Principal’s invoice / packing list along with original. ii. Self attested copy of Bill of Lading / Airway bill. iii. Self attested copy of Bill of entry along with original. iv. As per contractual requirement (if any) warranty / guarantee certificate. v. Certificate of origin. vi. Certificate from the Auditor of the supplier, certifying that they have paid Customs Duty as per

prevailing Customs Rates and refund if any shall be passed on to buyer. vii. Any other document specified in the supply order. (The supplier shall provide clear linkage of items as per order with documents furnished under clause (i), (ii) and (iii) for acceptance by CCL). The original documents under (i) and (iii) shall be returned after verification with attested photocopy and making endorsements on original relating to transaction made.

All other terms and conditions of the supply will be governed as per NIT. Please acknowledge the receipt & acceptance of this order.

Yours faithfully



1. General Manager (Purchase), Darbhanga House, Ranchi 2. General Manager (PPR) 3. Area Finance Manager (PPR): This issues with the approval of GM (PPR) and concurred

by AFM (PPR) vide diary no:AFM(PPR)/16-17/HEMM/36 ‘A’/03 dt.27/01/2017 for Rs.13,96,311.47 only.

4. Staff Officer (Excv), Piparwar 5. PE (Excv), Piparwar project: This issue against indent no.406 dated 20/03/2016. 6. Dy. Manager (MM), R/Stores (PPR) 7. Dy. Manager (Fin), R/Store (PPR) 8. M/s. KCM Corporation

2680, OKA, INAMI-CHO, KAKO-GUN, Hygo, Japan Tel :- 81-(0)794-95-3333, Fax :- 81-(0)794-95-2633





Supply Order Ref no: 174433- 139 /Alson/e-Tender/16-17 date 28 / 01 / 2017. To, M/s. Alson Marketing & Services Pvt. Ltd. # 403, Commerce Tower (Opp Church Complex), Main Road, Ranchi – 834 001 Tel: +91-651-2330502 Fax No. +91-651-2330285 Email: [email protected] (VENDOR CODE - 1/22/D/A/003) (TIN No. 20890200946) (PAN No. AACCA4312N) Sub: Supply of spares for C Level System Surge Bin and Dump Hooper under CHP/CPP, Piparwar. Ref: 1) This office e-Tender enquiry no. SO (MM)/PPR/NIT/e-Tender/2015-16/198 dated 19/03/2016. 2) M/s. Thermo Fisher Scientific India Pvt. Limited letter No. Nil dt.28/03/2016. 3) Your offer no. ALS/QTN/210/SK/PPR/THERMO dt.31/03/2016. 4) Your subsequent letters last being No. ALS/QTN/210/15-16/THERMO/VE dt.11/01/2017. Dear Sir,


Sl. No.

Materials Code Description Qty. UOM U/Price in Rs.


CVD & SAD Amount


Extn. Value in Rs.

1 40585001163 J-Box Kit C Level System Part No.: - 083041

4 No. 51538.00 4741.00 206152.00

2 40585001171 Installation Kit Part No.: - 014803

2 No. 36384.00 3347.00 72768.00

3 40585000041 Control Board 120/240 VAC Part No.: - 036887/ 056262

1 No. 275892.00 25382.00 275892.00

4 40585000397 Fuse 194 Slowblo (100/ 120V AC) 5 No. 113.48 9.48 567.40

555379.40

JVAT @ 14.5% 80530.01Total Rs. 635909.41

Total Rs.

Total order value inclusive of taxes & duties Rs.6,35,909.41 (Rupees six lakhs thirty five thousand nine hundred nine & paise forty one) only. Terms & conditions: 1. Country of Origin: “USA” 2. Make: “Thermo Fisher Scientific” 3. Prices: Firm & FOR Destination. 4. Consignee: The Depot Officer Regional stores, Piparwar P.o: Bachra-829201 Dist: Chatra (Jharkhand) 5. CVD & SAD: CVD & SAD are inclusive in the basic prices as indicated above for which cenvatable invoice should be submitted to enable us to avail CENVAT Credit. 6. Sales Tax: JVAT will be paid extra as applicable. Present rate is 14.5%. Our TIN No.20932105592. 7. Paying authority: The Area Finance Manager (PPR), Piparwar area, PO: Bachra-829201 Dist : Chatra. 8. Inspection: The final inspection will be done at our site by Staff Officer (E&M), Piparwar or his authorized representative.

Ref no: 174433- 139 /Alson/e-Tender/16-17 date 28 / 01 / 2017. 9. Input Tax Credit: An amount equivalent to VAT charged in the bill shall be withheld at the time of bill passing. You shall be liable to submit the form JVAT 404 within three months from the end of the relevant financial year. The amount withheld shall be refunded within 15 days from the date of submission of form JVAT 404. The amount withheld shall bear no interest.

In case of default by you in submitting form JVAT 404 within the time period, as specified above, the amount withheld shall be forfeited and the same shall be utilized by the concerned area for paying the additional tax demanded by commercial tax authorities due to non-submission of form JVAT 404. 10. Delivery: To be completed within 02 months from the date of issue of this order. 11. Payment: 100% Payment within 21 days of receipt and acceptance of materials at destination stores or submission of bills whichever is later. In the event Performance Bank Guarantee is applicable the payment will be released after submission of the same.

The supplier has also to produce the following documents along with supplies/bills, g) Self attested copy of Principal’s invoice / packing list along with original. h) Self attested copy of Bill of Lading / Airway bill. i) Self attested copy of Bill of entry along with original. j) As per contractual requirement (if any) warranty / guarantee certificate. k) Certificate of origin. l) Certificate from the Auditor of the supplier, certifying that they have paid Customs Duty as per


12. Identification marks: The make / identification mark of the manufacturer must clearly be punched /engraved / embossed on each of the item at a visible place which is not subject to normal wear and tear for convenience of identification at any time. 13. Liquidated Damages Clause: In the event of failure to delivery or dispatch the stores within the stipulated date/period in accordance with the samples and/or specifications mentioned in the supply order and in the event of breach of any of the terms and conditions mentioned in the supply order, we shall have the right: (a)To recover from the successful tenderer as agreed liquidated damages, a sum not less than 0.5%(half percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to10%. Where felt necessary the limit of 10% can be increased to 15% at the discretion of Head of the Materials Management Division. (b) To purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or others of a similar description without canceling the supply order in respect of the consignment not yet due for supply or – (c)To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also – (d) To extend the period of delivery with or without penalty as may be considered fit and proper, the penalty, if imposed shall not be more than the agreed Liquidated Damages referred to in clause (a) above. (e) To forfeit the security deposit full or in part. (f) Whenever under this contract a sum of money is recoverable from any payable by the supplier, Coal India Limited and its subsidiary companies shall be entitled to recover such sum by appropriating, in part or in whole by deducting any sum or any other contract should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay Coal India Limited and its subsidiary companies on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. 14. Risk Purchase: In the event your failure to deliver or despatch the stores within the stipulated date/period of the supply order, or in the event of breach of any of the terms and conditions mentioned in the supply order, We have the right to purchase the stores from elsewhere after due notice to you at your risk and cost. In the event of your failure as detailed above, the cost as per risk purchase exercise may be recovered from the bills against any other supplies pending in CCL and also in any other Subsidiary Companies/ Coal India Limited. 14. Security Deposit: Being authorized dealer of the OEM, you are exempted from depositing the security money. 15. Transport: You are to transport the contracted materials/supplies through registered common carriers only and documentation should be done as per provision of the carriage by Road Act, 2007. 16. Guarantee/ Warrantee: You are to submit the guarantee/ warrantee certificate of satisfactory performance of the unit offered for a period of 12 months from the date of commissioning or 18 months from the date of receipt and acceptance of materials at site, which ever is earlier. You will be responsible for any defects under the conditions provided for by the supply order and under proper use, arising from faulty materials, design or workmanship and shall remedy such defects at your own cost when called upon to do so. If it becomes necessary to replace or renew any defective portion of the goods, such replacement or renewal should be made by you without any extra cost to CCL.

Ref no: 174433- 139 /Alson/e-Tender/16-17 date 28 / 01 / 2017. 17. Price Fall Clause: All through the currency the prices, at which you shall supply the contracted materials / supplies to the the stores, shall not exceed the lowest price charged by them to any other agency including DGS&D. In the event of Price going down, you shall promptly pass on such information to enable this Company to amend the ordered rate. 18. Submission of bill: For claiming payment, bills / Excise-Cum-Tax Invoice (wherever applicable) in triplicate should be submitted to the consignee for arranging payment. The following documents/certificate should also be submitted to the paying authority along will the Bill / Excise-Cum-Tax invoice:

e) Self Authenticated Copy of Consignment Note. f) Self Authenticated Copy of Guarantee / Warranty Certificate g) Any other document specified in the supply order. h) Lowest Price Certificate should be given on the body of each and every Bill, certifying that the price charged for

the materials are not higher than the price applicable to other Govt. Deptt., Undertakings including DGS&D.



The following import documents are required to be submitted with each supply for acceptance of supplies by

CCL:- i. Self attested copy of Principal’s invoice / packing list along with original. ii. Self attested copy of Bill of Lading / Airway bill. iii. Self attested copy of Bill of entry along with original. iv. As per contractual requirement (if any) warranty / guarantee certificate. v. Certificate of origin. vi. Certificate from the Auditor of the supplier, certifying that they have paid Customs Duty as per

prevailing Customs Rates and refund if any shall be passed on to buyer. vii. Any other document specified in the supply order.

(The supplier shall provide clear linkage of items as per order with documents furnished under clause (i), (ii) and (iii) for acceptance by CCL). The original documents under (i) and (iii) shall be returned after verification with attested photocopy and making endorsements on original relating to transaction made.


Yours faithfully




AFM (PPR) vide diary no:AFM(PPR)/16-17/Cons. Washery/01/50 dt.27/01/2017 for Rs.6,35,909.41 only.

4. Staff Officer (E&M), Piparwar 5. Manager (E&T), CHP/CPP: This issue against indent no.446 dated 18/03/2015. 6. Dy. Manager (MM), R/Stores (PPR) 7. Dy. Manager (Fin), R/Store (PPR) 8. M/s. Thermo Fisher Scientific India Pvt. Limited

C-327, TTC Industrial Area, Pawane, Navi Mumbai – 400 705 Tel:- 022-415788806, Fax :- 022-415178801, Email: [email protected]





Supply Order By. Regd. Post. Ref no: 173142- 140 /GMMCO/16-17 dt: 30 / 01 / 2017. To, M/s. GMMCO Limited Plot No. 593, Cheshire Home Road, Dipatoli, Ranchi – 834 009 (Jharkhand) (VENDOR CODE: 1/22/D/A/014) (TIN No.20480301906) (PAN No.AABCG0949C) Sub: Supply of spares for CAT 834B Wheel Dozer working at Ashok Project against Model Depot Agreement No. GM(Excv-P)/III/GMMCO/Depot Agreement-Price list/90R/713 dated 11/02/2013 and subsequent amendment No. CCL/MM/GM (Excv-Pur)/III/Price List- Depot Agreement/GMMCO/90R/769 dt.05/05/15 valid up to 10/02/2017. Dear Sir,


Sl. No.


Extn. Value (Rs.)

1 11226003372 1255820 Harness 1 No. 66170.00 66170.00

2 11226003384 1356373 Harness 1 No. 139843.00 139843.00

3 11220000209 1111651/ 1803185

Harness 1 No. 43657.00 43657.00

4 11226003396 3E0075 Switch Assy Magnetic 1 No. 6243.00 6243.00

11226003404 9S4693 Circuit Breaker 1 No. 3730.00 3730.00

11622002376 9G9882 Circuit Breaker 1 No. 4718.00 4718.00

Total Rs. 264361.006952.69

257408.3137324.20

Total Rs. 294732.51

Dis. @ 2.63%

JVAT @ 14.5%

Total order value after discount and inclusive of taxes & duties Rs.2,94,732.51 (Rupees two lakhs ninety four thousand seven hundred thirty two & paise fifty one) only. Note: - Supply should be made in one module. Terms & conditions: Prices: Ex-Ranchi. The materials will be collected by our representative from your Godown/ Office at Ranchi. Consignee: The Depot Officer Regional Stores (Piparwar) P.O: Bachra – 829 201 Dist: Chatra (Jharkhand) Discount: Will be availed @ 2.63% only as applicable. Sales Tax: JVAT will be paid extra as applicable. Present rate is @14.5%. Our TIN No.20932105592.





parts contents are from FMS list. b) For scheduled maintenance annual / quarterly projection for spares will be prepared jointly and the

depot holder to be notified for stocking the spares. The depot holder will be responsible for supply of the projected spares as and when required on the basis of the firm orders limited to the projected items. For these spares required for scheduled maintenance a time period of delivery shall be 60 days.


within 75 days.








Yours faithfully





4. Staff Officer (Excv), Piparwar 5. PE (Excv), Ashok Project. 6. Dy. Manager (MM), R/Stores (PPR) 7. Dy. Manager (Fin), R/Store (PPR)





Supply Order Ref no: 173431- 141 /Alson/e-Tender/16-17 date 30 / 01 / 2017. To, M/s. Alson Marketing & Services Pvt. Ltd. # 403, Commerce Tower (Opp Church Complex), Main Road, Ranchi – 834 001 Tel: +91-651-2330502 Fax No. +91-651-2330285 Email: [email protected] (VENDOR CODE - 1/22/D/A/003) (TIN No. 20890200946) (PAN No. AACCA4312N) Sub: Supply of spares Spray System of CAT 777D Water Sprinkler working at Piparwar Project. Ref: 1) This office e-Tender enquiry no. SO (MM)/PPR/NIT/e-Tender/2015-16/183 dated 13/01/2016. 2) M/s. Allight Sykes Pty Limited, Australia letter No. Nil dt.25/01/2016. 3) Your offer no. ALS/QTN/200/15-16/ALLIGHTSYKES dt.29/01/2016. 4) Your subsequent letters last being No. ALS/QTN/200/15-16/ALLIGHTSYKES/VE dt.11/01/2017. Dear Sir,


Sl. No.

Materials Code Description Qty. UOM U/Price in Rs.


CVD & SAD Amount


Extn. Value in Rs.

1 26512000211 Relief Valve Set to 175 bar Part No.: CT-06-FV

1 No. 136972.00 27373.81 136972.00

2 26512000247 Hydraulic Motor Part No.: M330A-23-487

1 No. 272864.00 54531.96 272864.00

3 26512000259 Tyre Coupling Part No.: F60

15 No. 5825.00 1164.21 87375.00

497211.00

JVAT @ 14.5% 72095.60Total Rs. 569306.60

Total Rs.

Total order value inclusive of taxes & duties Rs.5,69,306.60 (Rupees five lakhs sixty nine thousand three hundred six & paise sixty) only. Terms & conditions: 1. Country of Origin: “Australia” 2. Make: “ALLIGHTSYKES” 3. Prices: Firm & FOR Destination. 4. Consignee: The Depot Officer Regional stores, Piparwar P.o: Bachra-829201 Dist: Chatra (Jharkhand) 5. CVD & SAD: CVD & SAD are inclusive in the basic prices as indicated above for which cenvatable invoice should be submitted to enable us to avail CENVAT Credit. 6. Sales Tax: JVAT will be paid extra as applicable. Present rate is 14.5%. Our TIN No.20932105592. 7. Paying authority: The Area Finance Manager (PPR), Piparwar area, PO: Bachra-829201 Dist : Chatra. 8. Inspection: The final inspection will be done at our site by Staff Officer (Excv), Piparwar or his authorized representative. 9. Delivery: To be completed within 120 days from the date of issue of this order.

Ref no: 173431- 141 /Alson/e-Tender/16-17 date 30 / 01 / 2017. 10. Input Tax Credit: An amount equivalent to VAT charged in the bill shall be withheld at the time of bill passing. You shall be liable to submit the form JVAT 404 within three months from the end of the relevant financial year. The amount withheld shall be refunded within 15 days from the date of submission of form JVAT 404. The amount withheld shall bear no interest.

In case of default by you in submitting form JVAT 404 within the time period, as specified above, the amount withheld shall be forfeited and the same shall be utilized by the concerned area for paying the additional tax demanded by commercial tax authorities due to non-submission of form JVAT 404. 11. Payment: 100% Payment within 21 days of receipt and acceptance of materials at destination stores or submission of bills whichever is later. In the event Performance Bank Guarantee is applicable the payment will be released after submission of the same.

The supplier has also to produce the following documents along with supplies/bills, a) Self attested copy of Principal’s invoice / packing list along with original. b) Self attested copy of Bill of Lading / Airway bill. c) Self attested copy of Bill of entry along with original. d) As per contractual requirement (if any) warranty / guarantee certificate. e) Certificate of origin. f) Certificate from the Auditor of the supplier, certifying that they have paid Customs Duty as per


12. Identification marks: The make / identification mark of the manufacturer must clearly be punched /engraved / embossed on each of the item at a visible place which is not subject to normal wear and tear for convenience of identification at any time. 13. Liquidated Damages Clause: In the event of failure to delivery or dispatch the stores within the stipulated date/period in accordance with the samples and/or specifications mentioned in the supply order and in the event of breach of any of the terms and conditions mentioned in the supply order, we shall have the right: (a)To recover from the successful tenderer as agreed liquidated damages, a sum not less than 0.5%(half percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to10%. Where felt necessary the limit of 10% can be increased to 15% at the discretion of Head of the Materials Management Division. (b) To purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or others of a similar description without canceling the supply order in respect of the consignment not yet due for supply or – (c)To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also – (d) To extend the period of delivery with or without penalty as may be considered fit and proper, the penalty, if imposed shall not be more than the agreed Liquidated Damages referred to in clause (a) above. (e) To forfeit the security deposit full or in part. (f) Whenever under this contract a sum of money is recoverable from any payable by the supplier, Coal India Limited and its subsidiary companies shall be entitled to recover such sum by appropriating, in part or in whole by deducting any sum or any other contract should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay Coal India Limited and its subsidiary companies on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. 14. Risk Purchase: In the event your failure to deliver or despatch the stores within the stipulated date/period of the supply order, or in the event of breach of any of the terms and conditions mentioned in the supply order, We have the right to purchase the stores from elsewhere after due notice to you at your risk and cost. In the event of your failure as detailed above, the cost as per risk purchase exercise may be recovered from the bills against any other supplies pending in CCL and also in any other Subsidiary Companies/ Coal India Limited. 15. Security Deposit: Being authorized dealer of the OPM, you are exempted from depositing the security money. 16. Transport: You are to transport the contracted materials/supplies through registered common carriers only and documentation should be done as per provision of the carriage by Road Act, 2007. 17. Guarantee/ Warrantee: You will be fully responsible for manufacturer’s warranty in respect of proper design, material, quality, workmanship and correctness of the parts and items will have guarantee of 12 months from the date of fitment on the equipment or 18 months from receipt and acceptance of materials at consignee store, which ever is earlier. You have to submit an undertaking along with each lot of supply, that you shall replace the defective material/ pre-maturely failed material free of cost within three months upon receipt of intimation from the consignee subject to acceptance during the normal joint inspection held between your authorized representative and concern Project/ Area representative and on consignee store basis without any extra charge to CCL, on account of freight etc. 18. Fitment Guarantee: You are required to furnish a Fitment Guarantee Certificate with each lot of supply that the items supplied are exactly as per Part number/ specification and will fit & function properly on the equipment for which the items are meant for.

Ref no: 173431- 141 /Alson/e-Tender/16-17 date 30 / 01 / 2017. 19. After Sales & Service: You have to provide after sales & service support for the items supplied by you free of cost as and when required. 20. Price Fall Clause: All through the currency the prices, at which you shall supply the contracted materials / supplies to the the stores, shall not exceed the lowest price charged by them to any other agency including DGS&D. In the event of Price going down, you shall promptly pass on such information to enable this Company to amend the ordered rate. 21. Submission of bill: For claiming payment, bills / Excise-Cum-Tax Invoice (wherever applicable) in triplicate should be submitted to the consignee for arranging payment. The following documents/certificate should also be submitted to the paying authority along will the Bill / Excise-Cum-Tax invoice:

i. Self Authenticated Copy of Consignment Note. ii. Self Authenticated Copy of Guarantee / Warranty Certificate iii. Any other document specified in the supply order. iv. Lowest Price Certificate should be given on the body of each and every Bill, certifying that the price charged for

the materials are not higher than the price applicable to other Govt. Deptt., Undertakings including DGS&D.



The following import documents are required to be submitted with each supply for acceptance of supplies by

CCL:- i. Self attested copy of Principal’s invoice / packing list along with original. ii. Self attested copy of Bill of Lading / Airway bill. iii. Self attested copy of Bill of entry along with original. iv. As per contractual requirement (if any) warranty / guarantee certificate. v. Certificate of origin. vi. Certificate from the Auditor of the supplier, certifying that they have paid Customs Duty as per

prevailing Customs Rates and refund if any shall be passed on to buyer. vii. Any other document specified in the supply order.

(The supplier shall provide clear linkage of items as per order with documents furnished under clause (i), (ii) and (iii) for acceptance by CCL). The original documents under (i) and (iii) shall be returned after verification with attested photocopy and making endorsements on original relating to transaction made.


Yours faithfully



1. General Manager (Purchase), Darbhanga House, Ranchi 2. General Manager (PPR) 3. Area Finance Manager (PPR): This issues with the approval of GM (PPR) and concurred by 4. Staff Officer (Excv), Piparwar AFM (PPR) vide diary no:AFM(PPR)/16-17/Cons. Mines/62/47

dt.27/01/2017 for Rs.5,69,306.60 only. 5. PE (Excv), Piparwar Project: This issue against indent no.188 dated 19/08/2015. 6. Dy. Manager (MM), R/Stores (PPR) 7. Dy. Manager (Fin), R/Store (PPR) 8. M/s. Allight Sykes Pty Limited

40 Munibung Road, Cardiff, NSW2285, PO Box 606, Australia Tel:- +61-2 -49541400, Fax :- +61-2-49543226, Email: [email protected]





Supply Order By. Regd. Post. Ref No: 173141- 142 /BEML/16-17 Date: 30 / 01 / 2017. To, M/s. BEML Limited 206/D1, “Bhagirathi” (Behind NCC/ Army Campus) Rameshwaram Colony, Bariatu Road, Ranchi – 834 009. Ph. No.0651-2540710/ 2540791 Fax No. 0651-2540624 (VENDOR CODE: - 1/22/M/P/002) (TIN No.20870302322) (PAN NO.AAACB8433D) Sub: Supply of spare for BD355 Dozer working at Piparwar Project against Model Depot Agreement circulated vide No.GM(Excv-P)/III/BEML/Depot Agreement/90R/691-714 dated 29/04/15 and subsequent amendment No. CCL/MM/CM (P-III)/MDA/BEML/2017/25 dt.03/01/2014 valid up to 24/11/2018. Dear Sir,


Sl. No.


Extn. Value (Rs.)

1 11204022145 1750300177 Oil Cooler Assy. 2 No. 146262.00 292524.00

Total Rs. 292524.0036565.50

329089.5047717.98

Total Rs. 376807.48

ED @ 12.50%

JVAT @ 14.5%

Total order value inclusive of all taxes & duties Rs.3,76,807.48 (Rupees three lakhs seventy six thousand eight hundred seven & paise forty eight) only. Terms & conditions: Prices: Ex-Depot, Ranchi. The materials will be collected by our representative form your godown/ office at Ranchi. Excise Duty: Will be paid extra as applicable. Present rate is @ 12.50%. Consignee: The Depot Officer Regional stores, Piparwar area, P.O: Bachra-829201 Dist: Chatra (Jharkhand) Jharkhand Value Added Tax (JVAT): Will be paid extra as applicable. Present rate is @ 14.5%. Our TIN No.20932105592. Paying Authority: The Area Finance Manager, Piparwar area.

Payment: You will send a Proforma Invoice (PI) for the items for which orders have been placed and ready for delivery in advance to arrange preparation of payment (cheque) and collection of the parts. 100% payment will be made of the price of spares including excise duty and sales tax/ VAT as legally applicable at the depot by account payee cheque at the time of delivery/ collection of the items against first demand. The purchaser will inspect the parts, ensure correctness of the quantity and quality of the parts along with relevant challans/ bills, offered before taking delivery. The cheque for payment will be handed over only after receipt of material. The validity of any PI’s shall be a maximum for three months. In case the spares are not drawn within the period the PI will get automatically cancelled and fresh PI is to be obtained.

Ref No: 173141- 142 /BEML/16-17 Date: 30 / 01 / 2017. Inspection: The final inspection will be done at our site by Staff Officer (Excv.), Piparwar or his authorized representative. Delivery: You will make every effort to maintain the stock of Fast Moving Spares in your Depot at Ranchi and all the Fast Moving Spares will be delivered against order immediately depending upon its availability at your Depot. However for all categories of spares delivery period will be within 120 days from the date of placement of order. Submission of bill: You are required to submit duly stamped and pre-receipted bills in quadruplicate, as terms of the agreement to the Consignee/ Paying Authority along with the following documents:



applicable.



Yours faithfully (M. K. Singh) Staff Officer (MM) Piparwar Area Copy to: - 1. General Manager (Purchase), Darbhanga House, Ranchi 2. General Manager, Piparwar area 3. Area Finance Manager (PPR): This issues with the approval of GM, PPR and concurred by AFM (PPR) vide diary no: AFM (PPR)/16-17/HEMM/222/13

dt.23/01/2017 for Rs.3,76,807.48 only. 4. Staff Officer (Excv.) PPR 5. PE (Excv), Piparwar Project 6. Dy. Manager (MM), R/Stores (PPR) 7. Dy. Manager (Fin), R/S, PPR





Supply Order By. Regd. Post. Ref No: 178426- 143 /Committee Purchase/NL/16-17 Date: 30 / 01 / 2017. To, M/s. Nilkamal Limited Nilkamal Office Ideas Anant Tower Piska More, Ratu Road, Ranchi – 834001 (Jharkhand.) Ph. No. 0651-252567 M.NO.9204585207, [email protected] (TIN NO. 20310405238) Sub: Supply of furniture for Panchwati Guest House, Piparwar Area. Ref: i) Committee Purchase Enquiry No.SO(MM)/PC/PPR/16-17/Committee Purchase/438 dt.16/01/2017. ii) Your Offer Nil dated 17/01/2017. Dear Sir, Please arrange to supply the materials to Depot Officer, Regional Store, Piparwar area as per detailed terms and conditions mentioned hereunder: Scope of Supply:

Sl. No.

Code No. Description Qty. UOM U/Price in Rs. Extn. Value in Rs.

1 92062000074 Plastic armed chair -2135 (WBN) 100 Nos. 807.00 80700.00

2 92060100233 Single Mattress (78'' X 36'' x 4'') (Prem Mattress)

60 Nos. 3817.00 229020.00

Total Rs. 309720.00

Total value Rs.3,09,720.00 only (Rupees three lakhs nine thousand seven hundred twenty) only. Terms & conditions: Prices: Ex-Work. Consignee: The Depot Officer Regional stores, Piparwar area, P.O: Bachra-829201 Dist: Chatra (Jharkhand) Jharkhand Value Added Tax (JVAT): Inclusive. Paying Authority: The Area Finance Manager, Piparwar area. Inspection The final inspection will be done at our site by Staff Officer (P&A), Piparwar or his authorized representative. Payment: 100% payment against delivery of the materials through Proforma Invoice. Delivery: Within 21 days from the date of receipt of order. However, early supply will be appreciated. Dy. Manager (Fin) Asst. Manager (P&A) Dy. Manager (MM)

Ref No: 178426- 143 /Committee Purchase/NL/16-17 Date: 30 / 01 / 2017. Guarantee/ Warrantee: You have to submit the warrantee certificate of satisfactory performance of the unit offered for a period of 12 months from the date of commissioning or 18 months from the date of receipt and acceptance of materials at site, whichever is earlier. Price certificate: You are to submit the price certificate that the prices charged are not higher than chargeable to any other party including Govt. Enterprises/Public sector Undertaking / DGS&D. Submission of bill: You are to submit the receipted bill in triplicate with all relevant documents in the name of Area General Manager at the time of delivery for final settlement/ adjustment. All the terms and conditions will be governed as per standard CCL norms. Please acknowledge the receipt and acceptance of this order.

Yours faithfully (A.K. Gupta) (Kumar Sourav) (D.K. Mishra) Dy. Manager (Fin) Asst. Manager (P&A) Dy. Manager (MM) Piparwar Area Piparwar Area Piparwar Area Copy to: 1. General Manager (PPR) 2. Area Finance Manager (PPR): It issues with the approval of GM (PPR) and concurred by AFM

(PPR) vide diary no: AFM(PPR)/2016-17/Furniture & Fittings (Capital)/09 ‘A’/179 dated 27/01/2017 for Rs.17,81,625.00 only. 3. Staff Officer (P&A) (PPR) 4. Dy. Manager (MM), R/Stores (PPR) 5. Dy. Manager (Fin), R/Stores (PPR)





Supply Order By. Regd. Post. Ref No: 178426- 144 /Committee Purchase/IFPL/16-17 Date: 30 / 01 / 2017. To, M/s. India Furniture Products Limited Shreya Enclave, Adjacent to Reliance Fresh, Tagore Hill Road, Morabadi, Ranchi – 834001 (Jharkhand.) Ph. No. 0651-2550178 M.NO.09304095489, [email protected] (TIN NO. 20340901443) Sub: Supply of furniture for Panchwati Guest House, Piparwar Area. Ref: i) Committee Purchase Enquiry No.SO(MM)/PC/PPR/16-17/Committee Purchase/438 dt.16/01/2017. ii) Your Offer Nil dated 17/01/2017. Dear Sir, Please arrange to supply the materials to Depot Officer, Regional Store, Piparwar area as per detailed terms and conditions mentioned hereunder: Scope of Supply:

Sl. N o .

C ode N o. D escrip tion Q ty. U O M U /Price in R s.

Extn . Value in R s.

1 S ing le Bed W ooden- T rin idad: Bed 90 X 200 C 051310-PLB

60 N os. 10437.00 626220.00

2 W ooden C hair w ithout arm - F iesta - D in C hr YH T-D Vengai - V915514

60 N os. 3237.00 194220.00

3 W ooden C entre Table - M adrid : C offee T able - IM P Teak , C ode:Z129124

30 N os. 4635.00 139050.00

4 D in ing T able - F iesta - D in ing Set YH T -6 Seater,C ode: V915529 + V915514

5 Sets 29241.00 146205.00

5 D ressing T able - T rin idad D ressing T able, C ode:051145/014145

30 N os. 7377.00 221310.00

T otal R s. 1327005.00 Total value Rs.13,27,005.00 only (Rupees thirteen lakhs twenty seven thousand five) only. Terms & conditions: Prices: Ex-Work. Consignee: The Depot Officer Regional stores, Piparwar area, P.O: Bachra-829201 Dist: Chatra (Jharkhand) Jharkhand Value Added Tax (JVAT): Inclusive. Paying Authority: The Area Finance Manager, Piparwar area. Inspection The final inspection will be done at our site by Staff Officer (P&A), Piparwar or his authorized representative. Dy. Manager (Fin) Asst. Manager (P&A) Dy. Manager (MM)

Ref No: 178426- 144 /Committee Purchase/IFPL/16-17 Date: 30 / 01 / 2017. Payment: 100% payment against delivery of the materials through Proforma Invoice. Delivery: Within 21 days from the date of receipt of order. However, early supply will be appreciated. Guarantee/ Warrantee: You have to submit the warrantee certificate of satisfactory performance of the unit offered for a period of 12 months from the date of receipt and acceptance of materials at site. Price certificate: You are to submit the price certificate that the prices charged are not higher than chargeable to any other party including Govt. Enterprises/Public sector Undertaking / DGS&D. Submission of bill: You are to submit the receipted bill in triplicate with all relevant documents in the name of Area General Manager at the time of delivery for final settlement/ adjustment. All the terms and conditions will be governed as per standard CCL norms. Please acknowledge the receipt and acceptance of this order.







Supply Order By. Regd. Post. Ref No: 178426- 145/Committee Purchase/BKP/16-17 Date: 30 / 01 / 2017. To, M/s. Binod Kumar Prasad ‘Prasad Mansion’ Ratu Road Ranchi – 834001 (Jharkhand.) Ph. No. 0651-2281755, 2282355 (TIN No. 20910400561) Sub: Supply of furniture for Panchwati Guest House, Piparwar Area. Ref: i) Committee Purchase Enquiry No.SO(MM)/PC/PPR/16-17/Committee Purchase/438 dt.16/01/2017. ii) Your Offer BKP/GD/VK/123/16-17 dated 17/01/2017. Dear Sir, Please arrange to supply the materials to Depot Officer, Regional Store, Piparwar area as per detailed terms and conditions mentioned hereunder: Scope of Supply:

Sl. No.

Code No. Description Qty. UOM U/Price in Rs.

Extn. Value in Rs.

1 Wooden writing table - Godrej Wooden Writing Table Model: UNO

30 Nos. 4830.00 144900.00

Total Rs. 144900.00

Total value Rs.1,44,900.00 only (Rupees one lakh forty four thousand nine hundred) only. Terms & conditions: Prices: Ex-Work. Consignee: The Depot Officer Regional stores, Piparwar area, P.O: Bachra-829201 Dist: Chatra (Jharkhand) Jharkhand Value Added Tax (JVAT): Inclusive. Paying Authority: The Area Finance Manager, Piparwar area. Inspection The final inspection will be done at our site by Staff Officer (P&A), Piparwar or his authorized representative. Payment: 100% payment against delivery of the materials through Proforma Invoice. Delivery: Within 4 to 6 weeks from the date of receipt of order. However, early supply will be appreciated. Dy. Manager (Fin) Asst. Manager (P&A) Dy. Manager (MM)

Ref No: 178426- 145 /Committee Purchase/BKP/16-17 Date: 30 / 01 / 2017. Guarantee/ Warrantee: You have to submit the warrantee certificate of satisfactory performance of the unit offered for a period of 12 months from the date of commissioning or 18 months from the date of receipt and acceptance of materials at site, whichever is earlier. Price certificate: You are to submit the price certificate that the prices charged are not higher than chargeable to any other party including Govt. Enterprises/Public sector Undertaking / DGS&D. Submission of bill: You are to submit the receipted bill in triplicate with all relevant documents in the name of Area General Manager at the time of delivery for final settlement/ adjustment. All the terms and conditions will be governed as per standard CCL norms. Please acknowledge the receipt and acceptance of this order.



CENTRAL COALFIELDS LIMITEDService Tax @ 15% 1141.7 6 Total Rs. 769928.51 115Sets12404001648 49750.00...

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Transcript of CENTRAL COALFIELDS LIMITEDService Tax @ 15% 1141.7 6 Total Rs. 769928.51 115Sets12404001648 49750.00...