INFORMATIONPACKStJohn’sCollege

UniversityofOxfordSaturday31August–Sunday

1September2019

WWW.CEIUK.COM

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AWARMWELCOMETOQIFROMCEI

ThankyouforregisteringforQI2019.WelookforwardtowelcomingyouatStJohn’sCollegeforaweekenddedicatedtostudyingSurahMaryintheQuran.

ThefollowingdocumentsetsoutsomeofthenecessaryinformationyouwillneedbeforeandduringQI.Sopleasehaveareadthroughthisanduseitasreferencethroughouttheweekend.

Duringthisweekend,weexpectthatstudentswillbeabletoindependentlycheckinandfindtheappropriatevenuesforthedifferentactivitiesusingtheinformationinthispack.Theinformationpackisholisticandwerecommendyouconsultthisbeforeaskinganyofthevolunteersonsite.

If at any point you are lost, or need help, the college porterswill know the conference by thereferencename:

CEI-QI-2019

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Contents

TraveltoOxford..................................................................................................................................3

Coach..............................................................................................................................................3

Train................................................................................................................................................3

Parking............................................................................................................................................3

Arrival:Checkin..................................................................................................................................4

QIregistration................................................................................................................................4

Fridayarrivals.................................................................................................................................4

Departure:CheckoutonSunday……………..........................................................................................5

Accommodation.................................................................................................................................5

Bedroomfacilities...........................................................................................................................5

Checkin/out...................................................................................................................................5

Securityandlostproperty..............................................................................................................5

Internet...........................................................................................................................................6

EmergenciesandMedicalandDentalfacilities..............................................................................6

FireNotice......................................................................................................................................6

Food....................................................................................................................................................6

Breakfast.........................................................................................................................................7

FormalDinner.................................................................................................................................7

CoffeeBreaks..................................................................................................................................7

NotIncluded:..................................................................................................................................8

Venue.................................................................................................................................................8

Prayer.................................................................................................................................................8

Whattobring.....................................................................................................................................8

Logistics/Studyadvice........................................................................................................................9

Appendix(Maps&Menu)................................................................................................................10

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TraveltoOxford

Wewouldstronglyrecommendstudentscomebypublictransport,suchascoachortrain.PleasecometoStJohn’sCollege:

StJohn'sCollegeStGilesOxfordOX13JPUnitedKingdom

Coach

Forthosetravelling fromLondon, twoverygoodoptionsare: theOxfordTubeandX90.Bothoftheseare24hourservicesandwillbeabletodropyouoffattheHighSt,only4minutesfromthevenue.

Sinceparkingisverylimited,werecommendallattendees(especiallythosefromLondon)tousethepublictransport.

Train

Direct services run from London Paddington (serving Oxford station) and London Marylebone(serving Oxford and Oxford Parkway stations). Other services operate from the north viaBirminghamNewStreet;fromthesouthviaReading;andfromthewestviaDidcotorReading.

Fordetailsandtoplanyourjourney,contactNationalRailEnquiries.

OxfordRailwayStationisa5-10minutewalkfromthecentreofOxford.PleaseuseGoogleMapsorourinteractivemaptofindyourwayfromthestationtothepartoftheUniversityyouarevisiting.

Parking

ForinformationonallparkinginandaroundOxfordpleasevisithttp://www.oxford.gov.uk.

ParkingincentralOxfordisextremelylimitedandthereisnoparkingavailableonsiteatStJohn’sCollege.TherearepubliccarparksinthevicinitybutwewouldstronglyrecommendthosetravellingbycartousetheParkandRide.

ParkandRide

ThereareseveralParkandRidelocationsaroundOxford:

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- PearTreeParkandRide(NorthofOxford)- RedbridgeParkandRide(SouthofOxford)- SeacourtParkandRide(WestofOxford)- ThornhillParkandRide(EastofOxford)

WewouldrecommendusingSeacourtasthisistheclosesttothecollege.

Pricesare(correctatthetimeofwriting–April2019):

• 11-24hours:£4.00• 24-48hours:£8.00• 48-72hours:£12.00

Formoredetails,pleaseconsult:https://www.oxford.gov.uk/parkandride

TogettoStJohn’sCollege,werecommendyoueither:

1. Getataxi,usinge.g.“001Taxis”https://www.001taxis.com/(~10-25minutejourney)

2. OrgetabusheadedtoorpastOxfordCityCentre(~25-40minutejourney)

Arrival:Checkin

Fridaycheckin:from14.00hrs

Saturdaycheckin:between08.00–09.00.

CometotheMainPortersLodge(reception,seeappendixmapno.1andpicno1)ofStJohn’s,whichisattheentranceonStGilesroad.

Whenyouarriveatthelodge,pleasetelltheportersthatyouarehereforQI2019.Theporterswillaskforyournameandatthatpointyouwillreceivekeystoyourroom.Youwillalsobeissuedwithalategatekeycardwhichallows24houraccessintotheCollegepremisesthroughvariousgates.

QIregistration

OntheSaturday,pleasefollowthesigns/arrowstotheGardenQuadauditorium(seeappendixmapno.1andpicno15)forQI2019registrationat09.30.ItisimportantthatyouarriveatOxfordwellbefore9amsothatyouhavesufficienttimetodropluggageoffinyourroomsandregister.

FridayarrivalsThosecomingontheFridaymaycheck-intotheirroomsfrom14.00hrs.ForthosearrivinglateonFridaytheportersareavailable24hours.QIregistrationwillbeonSaturdaymorningat09.30.

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Departure:CheckoutonSunday

AftertheendofthesessionsonSunday,pleasecollectallyourbags/belongingsfromtheroomsandreturnkeystothelodgeupondeparture.Failuretodothiswillresultinafine.

Accommodation

Bedroomfacilities

Allroomsarecomfortablyfurnishedandhaveheating.AllhavewashbasinsandhotandcoldrunningwaterwithadequatebathroomsandW.C’sneartoallrooms(oren-suiteintheKendrewQuad).

Towels, bed linen (duvets), coat hangers, complimentary toiletries and tea and coffee makingfacilitiesaresuppliedineachroom.IfthereareanyissueswithyourroompleasecontacttheLodgein the first instance, the Lodge is staffed24hoursaday,365daysof theyearand they canbecontactedon+44(0)1865277300.

Checkin/out

StoragefacilitiesforluggagecanbearrangedwiththeportersattheLodge.PleasenotetheCollegedoesnotprovideanearlymorningcallsystemanddoesnotofferaconciergeservice.

Securityandlostproperty

Windowsshouldbeclosedandroomslockedatalltimes.Pleaseensureyourroomislockedwhenvacatedattheendofyourvisit.PleasenotethattheCollegeacceptsnoliabilityforanyloss,damageorinjurytovisitorsortheirproperty,howsoevercaused,duringtheirstayinCollege.Appropriateinsurancecovershouldbeobtained.

Pleasetakeallpersonalbelongingswithyouwhenyouvacatetheroom.AnyforgottenitemswillneedtobecollectedfromtheCollegewithin4weeksfromthedayyoucheckedout,afterthisdatethe items will be destroyed. To arrange a collection of lost items please emailconferences@sjc.ox.ac.uk.UnfortunatelytheCollegeisunabletopostitemsbacktoyou.

WhenusingyourconferencecardtoopengatesaroundCollegepleasewaitforthegatetoclosecompletely beforemoving on. This is to avoid tailgating.Do not give or lend your roomkey orconferencecard/fobtoanyoneelse,instead,directthemtothePortersLodge.WeappreciateyourcomplianceinhelpingtokeepStJohn’sasafeenvironment.

Whileonsitepleaseco-operatewithanysecuritysignsandcomplywithanyreasonableinstructiongivenbyamemberofCollegestaff.

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Internet

Wi-FiisavailableinmostareasoftheCollege.WirelessconnectionisavailableforalldelegatesviatheOWLVisitorNetwork.Youwillbeable tocollectWiFi codesduring registrationonSaturdaymorning.IfyouhaveanEduroamaccountyoushouldusethisratherthanavisitorlogin.

EmergenciesandMedicalandDentalfacilities

The College does not provide any medical service for guests, but any visitor requiring urgentmedicalattentionshouldcontactthePorter’sLodgeon+44(0)1865277300orcalltheemergencyservicesdirectlybydialling999(police,ambulanceandfireservice).Inthecaseofanon-emergencymedicalissueyoucancall111tospeaktoatrainedadvisor.

The Oxford University Hospital has emergency departments at the John Radcliffe Hospital andHortonGeneralHospital. Both areopen24hours a day. The JohnRadcliffeHospital EmergencyDepartmentcanbecontactedon+44(0)1865220208or+44(0)1865220209.

A pharmacy can be found in Boswells Department Store on the corner of Broad Street andCornmarketStreetsandthereisalargeBootsinCornmarketStreet.

Intheeventofadentalemergencypleaserefertowww.ouh.nhs.uk.

IfyouhaveanaccidentatStJohn’sCollege,pleasecompleteanaccidentreportformintheaccidentbookwhichisheldatthePortersLodge.TheLodgeisstaffed24hoursaday.

FireNotice

Pleaseconsulttheimportant‘FireNotice’attachedtothenoticeboard/doorineachroom.Ensurethatyouarefamiliarwiththefireproceduresandknowwhereyournearestfireexitandassemblypointsarelocated.Ifanythingisunclearorifyouspotanythingsuspicious,pleasecontacttheLodgeon+44(0)1865277300.

Intheeventofafirealarm,leavethebuildingviathenearestexitandmakeyourwaytothebuildingsassemblypointandawaitinstructions.Donotstoptocollectpersonalbelongings.Ifthebuildinghasalift,donotuseitanddonotre-enterthebuildinguntilithasbeendeclaredsafetodoso.Ifyoudiscoverafirewhilstinabuilding,onyourexit,breaktheglassofafirealarmcallpoint.Donotputyourself or others at any risk. During a fire alarm or other emergency please complywith anyreasonableinstructiongivenbyamemberofCollegestaff.

Toavoidtheriskoffirepleasedonotwedgeopenanydoors,smokeorlightcandlesinsideanyofthebuildings.Ifyouuseanyofthecommunalkitchenspleasemakesureallhobsareturned

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Food

Breakfast

Breakfastisservedinthemaindininghall(mapno1,ref1)between08:00and09:00.Therearenoprovisionsforlatebreakfast.

Astheprogrammewillbestarting09:30sharp,pleasecomedressedandreadytothedininghallforbreakfastsothatwecanmovetotheauditoriumpromptlyafterwards.

Whenyouentertheserverypleasetakeatrayandthechef’swillplateupahotbreakfastforyou.Thereisalsoaself-servicestationintheserverywhereyoucanpickupitemssuchascereals(milkisonthetableintheHall),pastries,yoghurts,fruitandfruitjuices.

Asyouenterthehalltherewillbeamemberofstaffonthetill,justmentionwhichconferenceoreventyouareattendingandthenproceedtoaseat(theremaybeaspacereservedforyourgroup).On the tables youwill find coffee, tea, sugar, butter and a selection ofmarmalades and otherspreads,pleasehelpyourselftothese.Tapwater isalsoavailable.YoumayalsohelpyourselftotoastwhichisservedfromthehatchintheHall(gluten-freebreadisavailableuponrequest).Cutlerycanbefoundonatrolleybythehatch.

TheButteryStaffwillbeavailabletoansweranyquestionsyoumayhaveandcangiveyousoyamilkuponrequest.

FormalDinner

FormalDinnerwillbeservedinthemaindininghallofSomervilleCollegeat20.15(promptlyafterMaghrib).Pleasearriveby19.15forthedrinksreceptionandMaghrib(seemapno2fordirectionsfromStJohn’stoSomerville).Somervilleisa10minutewalkfromStJohn’s,andtherewillbeenoughtimetobrieflyvisityourroomstofreshenupaftertheteachingsessionsintheauditorium.

Thedresscodefortheformaldinneris:smartformal;dinnerjacketsorsuitsformen.

CoffeeBreaks

Coffeebreakswillbescheduledregularlythroughouttheweekend.Aselectionofteas,coffeesandbiscuitswillbeserved.

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NotIncluded:

PleasenotethatlunchisnotprovidedonbothSaturdayandSunday.IfyouarestayingovernightonFriday,pleasealsomakeyourownarrangementsfordinner.Thereareaselectionofeateriesinthevicinityofcollege.Thishasbeendesignedaspartoftheprogrammetogivepeoplethechancetoleavethecollegeandexperiencethecity.

Somegoodplacesforlunch(manyarehalal)are:

• GreensCafé• Taylors• GeorgeStreetCafé

ForafulllistofhalalplacesincentralOxford,pleasevisit:https://ouisoc.org/halal-food-in-oxford/

Venue

GardenQuadLecturetheatre.Thiswillbethemeetingpointat9.30ambothdays[mapno.1,refno.15]aswellasthemainlocationfortheSaturdayprogramme.

TheGardenQuadReceptionRoomwillbeavailableasaspaceforbothdaysoftheconferenceforprayer,andalsoforcoffeebreaks[mapno.1,refno.15].

Pleasebringyourownprayermat/shawlduringthedayforuseduringprayer.

Breakoutspaces:ThereareseveralsmallerbreakoutspaceswhichwillbeusedfortheSundayreadandreflectworkshops.Thelocationsoftheseroomswillbeannouncedontheday.

WCs:TherearealimitednumberofpublicWCsneartheauditorium.Asallaccommodationisveryclose by,we recommend that all students use their ownWC at the accommodationwheneverpossible,andattendthesessionsinwudhu.

Prayer

Breakshavebeenscheduledtoaccommodatetheprayertimes.Congregationalprayerswillbeheldintheroomoppositetheauditorium,andannouncementfortimingswillbemadeinthelecturehall.Itisrecommendedthatallparticipantsattendalltheclassesinwudhu.

Sincefacilitiesneartheauditoriumarelimited,pleasemakeappropriatepreparationsforyourownablutions.

TheOUISOCprayer room (https://ouisoc.org/) is locateda shortwalk fromSt John’s college forthosewhowouldliketovisittheprayerroomatsomepointduringtheweekend.

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Whattobring

• Pen&notepad.• Prayermat/shawl.• ArabicQuranrecommended.• Qurantranslation(M.A.S.AbdelHaleem’stranslationrecommended).• Laptop/iPadrecommended(ensuretheyarechargedbeforesessions).

Logistics/studyadvice

WerecommendthatyoumakeplentyofnotesonthefirstdayusingtheQIstudypack.ThestudentpackwillbeavailableforcollectionatregistrationonSaturdaymorningandcontainsArabicandEnglish translation of SuraMary. These noteswill be very beneficial during the Sunday ‘Read’,‘Reflect’and‘Act’workshopsessions.

Attendeeswillbeadvisedatregistrationwhichworkshopgrouptheyhavebeenrandomlyassignedto. Each group will engage with one of the articles on Sunday, and it is recommended thatparticipantsreadtheirallocatedarticle(inthestudentpack,availableatregistration)onSaturdaynightaftertheSomervilleCollegeformaldinner.

YoumustbepresentforallsessionsonbothSaturdayandSunday.Failuretodoso,mayleadtosuspensionfromtheprogramme.

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Appendix

Mapno1:StJohnsCollege

QImainareasofuseatStJohn’s:

Teachingwilltakeplaceintheauditorium(nos.15)

Q-Read,Salah,andCoffeebreaksinthereceptionroom(nos.15)

Mainaccommodationblocknos.12and13

En-suiteaccommodationblocknos.20and21

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Mapno2:CentralOxford

Note:StJohn’sCollegeisreference36inthismap,andSomervilleCollegeisreference39.

InteractiveMap:CentralOxfordandcollegelocations:http://www.oxfordcityguide.com/maps-of-oxford/oxford-university-colleges

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FormalDinnerMenu

Somerville College

31st August 2019 Q-Immersion Dinner

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Pictureno1:StJohn’scollegePortersLodgeentranceonStGiles

Finally,pleasedonotforgettomakeplentyofduathatthiswillbeabeneficialexperienceandameansforustoallgainclosenesstoGodandtheQuran.