Changing Contours of Rural India Causes ... - Dudhsagar Dairy
CATTLE FEED RAW - Dudhsagar Dairy
Transcript of CATTLE FEED RAW - Dudhsagar Dairy
CATTLE FEED RAW MATERIAL E-TENDER
CUM REVERSE AUCTION
DOCUMENT
TENDER: MDCMPUL/CF/2021-22/03 (TENDER ID: 456743)
PURCHASE DEPARTMENT (CATTLE FEED)
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED
Dudhsagar Dairy, Highway, Mehsana – 384002Phone: 02762-253201,
Fax: 02762-253201
www.dudhsagardairy.coop
APRIL 9, 2021
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/CF/2021-22/03
(TENDER ID: 456743)
Sign & Seal of Bidders Page 1 of 7
Contents 1. General Information ............................................................................................................................................... 2
1.1 Notice Inviting Tender ..................................................................................................................................... 2
1.2 Eligibility Criteria ............................................................................................................................................. 4
1.3 Downloading of Tender Document and Payment of Tender fee and EMD ......................................... 5
1.4 Quantity, Minimum Offer Quantity and EMD details ............................................................................... 5
1.5 Submission of Tender ...................................................................................................................................... 6
Submission of the Tender Fee, EMD details and submission of Physical Documents ............................. 6
Submission of Commercial (Price) Bid ............................................................................................................. 6
1.6 Bid Security ....................................................................................................................................................... 6
1.7 Reverse Auction ................................................................................................................................................ 6
1.8 Rights Reserved by Dudhsagar Dairy, Mehsana ....................................................................................... 7
1.9 Acceptance of Tender Terms and Conditions by Bidder ......................................................................... 7
1.10 Future Information ......................................................................................................................................... 7
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/CF/2021-22/03
(TENDER ID: 456743)
Sign & Seal of Bidders Page 2 of 7
1. General Information
Mehsana District Co-operative Milk Producers’ Union Limited, Mehsana (MDCMPU Ltd.)
popularly known as Dudhsagar Dairy, (located at Mehsana in Gujarat) is one of the largest
Co-operative Dairy in India. MDCMPU Ltd was established in 1960 with the noble intention of
ensuring a fair return to the milk producers. It is a district level apex body of milk cooperative
societies in Mehsana District which aims to provide remunerative returns to milk producers’ and
also to serve the interest of consumers by providing quality and safe milk and milk products
which give good value for money. It is having eights dairies, two milk chilling centres, two
cattle feed plants, semen collection plant and one Dairy Science College. Various products
manufactured are milk in milk pouches, Dahi, Buttermilk, Ghee, Table Butter, Milk Powder,
Sweetened Condensed Milk, Ice Cream, Flavoured milk and long shelf life (UHT) milk. It is
selling almost all milk and milk products in India and abroad under the brand name of Amul
and Sagar and having total turnover of Rs. 5944/- crores (FY 2019-20) with its broad base
of more than 10 lakh farmer members in Gujarat, Rajasthan and Haryana states.
For more details about us kindly visit the following websites:
1. Dudhsagar Dairy: http://www.dudhsagardairy.coop/
2. Pashu Samvardhan Kendra, Jagudan: http://www.sagarxjagudan.com/
3. Mansinhbhai Institute of Dairy & Food Technology: http://www.midft.com/
1.1 Notice Inviting Tender
Tender Notice No. MDCMPUL/CF/2021-22/03
Bid Documents Download Start
09 April 2021
Bid Documents Download End 19 April 2021: 06:59 PM
Pre-Bid Meeting NO
Last Date & Time for ONLINE submission of tender fee, EMD and commercial bids
19 April 2021: 06:59 PM
Last Date & Time for submitting all supporting documents (in Hard copy) as mentioned in the tender document
19 April 2021 6:00 PM
Tentative E-Auction Date 20 April 2021
Bid Validity Period 7 Days
Bid Document Fee: Rs. 5000/- + 18% GST = Rs. 5900/-
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/CF/2021-22/03
(TENDER ID: 456743)
Sign & Seal of Bidders Page 3 of 7
Tender Notice No. MDCMPUL/CF/2021-22/03
Bid Security/EMD (INR) As mentioned in tender document for each material separately
Bid Document Fee/EMD Payable To
Mehsana District Co-operative Milk Producers’ Union Ltd., Mehsana
Beneficiary Name Mehsana District Cooperative Milk Producers Union Limited
Credit Account Number 02380310000063
Account Type Cash Credit
Bank Name HDFC Bank Ltd
Bank Branch Name Mehsana Branch
IFSC Code HDFC0000238
Name of Company Mehsana District Co-operative Milk Producers’ Union Ltd, Dudhsagar Dairy, Highway, Mehsana, Gujarat, PIN - 384002
Name of Tender Supply of cattle feed raw materials for the cattle feed plants located at Jagudan and Ubkhal
Name of Work Supply of cattle feed raw materials for the cattle feed plants located at Jagudan and Ubkhal
Period of Completion of Project
30 days from Acceptance of Purchase Order
Estimated cost of work Rs. 20 Crore
Online Bidding Website www.nprocure.com
Reverse Auction Website https://e-Auction.nprocure.com
Other Terms and Conditions
This is a two-stage tender i.e. first, technical data submitted by bidders will get analysed at our end. Then commercial bid of only technically qualified bidders will be considered for second stage of commercial evaluation.
Bidders have to abide by all terms and conditions and specifications of items mentioned in -
DOCUMENT NO.: GTC/CFP/0021/2/090421, DOCUMENT NO.: GTC/CFP/0022/1/160221, DOCUMENT NO.: GTC/CFP/0023/2/090421and DOCUMENT NO.: GTC/0011/1/0221
Bids without tender fee and EMD will not get considered.
Bidder has to upload scanned copy of Tender fee and EMD submission documents as required in e-tender on n-procure website. Bank Guarantee have to be submitted in Hard copy in sealed envelope to Purchase department of Dudhsagar
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/CF/2021-22/03
(TENDER ID: 456743)
Sign & Seal of Bidders Page 4 of 7
Tender Notice No. MDCMPUL/CF/2021-22/03
Dairy, Mehsana.
There will be a Reverse Auction on the basis of the L1 rates of E Tender Price bids. Only those parties who qualify in Tender, will be given item wise participation in e-Auction.
Minimum Bid Quantity Offered should be 1/2 of the tender quantity.
If L1 is unable to offer the full quantity required then L2 will be given the chance to match the L1 price for balance quantity and so on.
For any future liability/litigation bidder will be responsible.
The suppliers, who will default on delivery, necessary deduction will be made as per condition and may be barred from participating in any future cattle feed tender for persistent default.
In case of dispute, decision taken by I/C Managing Director will be final.
Courts at Mehsana shall have jurisdiction to hear, settle and/or determine any dispute, controversy or claim arising out of this tender.
Officer Inviting Bids I/C Managing Director
Bid Opening Authority I/C Managing Director
Address
I/C Managing Director
Mehsana District Co-operative Milk Producers’ Union Ltd, Dudhsagar Dairy
Highway, Mehsana, Gujarat-384002
Contact Details 02762-253201-05
Contact Person Contact No. E-mail ID
Shri Mrinal Kukreti 9974059249
02762-253201
There will be an E Auction on the basis of the L1 rates of E Tender Price bids. Only those
parties who qualify in Tender will be given item wise participation in e-Auction.
Any future correspondence related to this tender will get published on www.nprocure.com.
Hence bidders are advised to check the website regularly.
1.2 Eligibility Criteria
The Bidder / Supplier shall have required certificates and documents as per Annexure-2 of
DOCUMENT NO.: GTC/CFP/0023/2/090421
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/CF/2021-22/03
(TENDER ID: 456743)
Sign & Seal of Bidders Page 5 of 7
1.3 Downloading of Tender Document and Payment of Tender fee and EMD
The Bid document can be downloaded from website www.nprocure.com.
The Tender Fee and EMD Amount should be paid by NEFT/RTGS/IMPS/Bank Guarantee to
Mehsana District Co-operative Milk Producers’ Union Limited in the bank account mentioned in
NIT.
ANY OTHER MODE OF PAYMENT IS NOT ACCEPTABLE
After Paying the amount by NEFT/RTGS/IMPS, details of the same should be given in
preliminary stage of the tender on www.nprocure.com. The soft copy of the payment advice
of the transaction to be uploaded on the portal as a proof of payment.
Any future correspondence related to this tender will get published on www.nprocure.com.
Security deposit /EMD will be interest free.
1.4 Quantity, Minimum Offer Quantity and EMD details S. No.
Material SAP CODE Quantity UOM Minimum Offer Quantity
EMD in Rs. Lakh
1 BYPASS FAT (99%) Fractionated
CFEED000284 75 MT 40
5 2 UREA FOR INDUSTRIAL
USE CFEED000054 125 MT 65
3 BAG GUNNY A TWILL (Round Off)
GNBGCFF000001 192000 No 102400
4 MOLASSES MOLAS000001 3000 MT 1500 10
5 Cofeed - Corn Gluten Feed (CGF)
CFEED000171 1400 MT 700
20
6 MAIZE CFEED000032 1300 MT 650
7 RAPSEED EXTRACTION (38%)
CFEED000094 1200 MT 600
8 RICE POLISH, FINE I CFEED000037 1400 MT 700
9 GUAR BHARDO (55%) CFEED000026 600 MT 300
10 D.O. RICE BRAN CFEED000013 4000 MT 2000
Note for EMD:
1. EMD for BYPASS FAT (99%) Fractionated/ UREA FOR INDUSTRIAL USE/ BAG GUNNY A TWILL (Round Off) = Rs. 5 Lakh for any or all of these three materials.
2. EMD for molasses = Rs. 10 Lakh
3. EMD for Cofeed - Corn Gluten Feed (CGF)/ MAIZE/ RAPSEED EXTRACTION (38%)/ GUAR
BHARDO (55%)/ RICE POLISH, FINE I/ D.O. RICE BRAN = Rs. 20 Lakh for any or all of these
three materials.
4. If vendor is bidding for more than one item then EMD will be highest for the item/items for a supplier.
5. In any case highest EMD will be Rs. 20 Lakh for all items.
6. EMD can be deposited by NEFT/RTGS/IMPS/Bank Guarantee. For Bank Guarantee format is given in tender.
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/CF/2021-22/03
(TENDER ID: 456743)
Sign & Seal of Bidders Page 6 of 7
7. Bidder has to upload scanned copy of BG on N-Procure Website and send original (Hard Copy) through post/courier to Mehsana Union.
8. Vendors have option for one-time deposit of EMD for the financial year. In such case vendor has to give a declaration for keeping his/her EMD deposited for future tenders.
1.5 Submission of Tender
Submission of the Tender Fee, EMD details and submission of Physical Documents
Bidder has to submit tender fee and EMD payment details and Price bid online on N-procure
portal only. All other supporting documents in Physical form/ hard copy has to be submitted to
our office, in sealed envelope mentioning our tender document reference on top of the
envelope. Any lapse in document submission may result in disqualification of bid.
Following documents are required to be uploaded on N-Procure Website:
1. CA certified turnover certificate for last three financial years
2. Copy of GST certificate
3. Copy of PAN No.
4. Vendor Data Sheet (Only for not registered vendors at Dudhsagar Dairy)
5. Bank Guarantee (if EMD paid through bank guarantee) scanned copy
Note: Only after verification and acceptance of documents submitted, commercial bid will
get opened.
Submission of Commercial (Price) Bid
Bidder should submit Commercial (Price) Bid online on website www.nprocure.com only.
Commercial bid (price bid) in physical form (price bid) sent to Mehsana District Co-operative
Milk Producers’ Union Limited, Mehsana will be rejected out rightly.
1.6 Bid Security
All Bids must be accompanied by Earnest Money Deposit (EMD) in the form specified in the
Bidding document. The Bids not accompanied with EMD shall be summarily rejected. The Bid
security shall be denominated in Indian Rupees of value as specified.
Note: If Bidder is quoting more items, then EMD should be paid separately for each item
quoted. The Bids not accompanied with EMD shall be summarily rejected.
The Bid security may be forfeited if:
1. A Bidder or Supplier withdraw its bid during the period of bid validity specified by the
Purchase on the tender document OR
2. In case of successful Bidder / Supplier, if the Bidder / Supplier fails to sign the contract or
execute the contract within specified period of contract.
3. In case of NO SUPPLY as per DOCUMENT NO.: GTC/CFP/0021/2/090421
1.7 Reverse Auction
Dudhsagar Dairy will go for reverse E-Auction facilitated by Nprocure for the last stage of
negotiation depending on the Prices and number of bidders participated.
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/CF/2021-22/03
(TENDER ID: 456743)
Sign & Seal of Bidders Page 7 of 7
In such case, there will be a Reverse Auction on the basis of the L1 rates of E Tender Price
bids. Only those parties who qualify in Tender will be given item wise participation in e-
Auction.
1.8 Rights Reserved by Dudhsagar Dairy, Mehsana
Dudhsagar Dairy, Mehsana, at its sole discretion and without assigning any reason thereof,
reserves the right to accept and / or reject the whole or part of any or all the Bids received at
any stage of tender.
1.9 Acceptance of Tender Terms and Conditions by Bidder
Quoting price bid on n-procure website will be treated as acceptance of all terms and
conditions of tender document. In addition to this NIT following documents are integral part of
this tender:
Document No. Descriptions
DOCUMENT NO.:
GTC/CFP/0021/2/090421
Special Terms and Conditions of E-Tender cum Reverse Auction
for Cattle Feed Raw Material and Other Items
DOCUMENT NO.:
GTC/CFP/0022/1/160221
Material Specifications and Test Methods of Cattle Feed Raw
Material and Other Items
DOCUMENT NO.:
GTC/CFP/0023/2/090421
Annexures of E-Tender cum Reverse Auction for Cattle Feed
Raw Material and Other Items
DOCUMENT NO.:
GTC/0011/1/0221
General Terms and Conditions of Purchase Order
1.10 Future Information
Any future correspondence related to this tender will get published on www.nprocure.com
under corrigendum.
I/C Managing Director
Mehsana District Cooperative Milk Producers Union Limited
Dudhsagar Dairy, Mehsana
SPECIAL TERMS AND
CONDITIONS OF
CATTLE FEED RAW
MATERIAL E-TENDER
CUM REVERSE
AUCTION DOCUMENT NO.: GTC/CFP/0021/2/090421
PURCHASE DEPARTMENT (CATTLE FEED)
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED
Dudhsagar Dairy, Highway, Mehsana – 384002 Phone: 02762-253201
Fax: 02762-253201
www.dudhsagardairy.coop
APRIL 9, 2021
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Special Terms and Conditions of E-Tender cum Reverse Auction for Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0021/2/090421
Page 1 of 7
Contents Special Terms and Conditions ................................................................................................................................... 2
List of Penalty .......................................................................................................................................................... 2
Standards and Specifications ............................................................................................................................... 2
Bid Evaluation .......................................................................................................................................................... 2
Price Basis ................................................................................................................................................................. 3
Payment Terms......................................................................................................................................................... 3
Quality, Inspection and Tests ................................................................................................................................ 3
Purchase Order ....................................................................................................................................................... 4
Delivery Terms and Penalty for Late Delivery / Short Delivery ................................................................... 4
Short Delivery ...................................................................................................................................................... 5
Excess Delivery.................................................................................................................................................... 6
Lifting of Rejected Goods ..................................................................................................................................... 6
Weighment ............................................................................................................................................................... 6
Packing ...................................................................................................................................................................... 6
Approval ................................................................................................................................................................... 7
Jurisdiction ................................................................................................................................................................ 7
Force Majeure .......................................................................................................................................................... 7
Maintaining of Ethical Standards in Business ..................................................................................................... 7
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Special Terms and Conditions of E-Tender cum Reverse Auction for Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0021/2/090421
Page 2 of 7
Special Terms and Conditions List of Penalty
For details kindly see respective section.
Item Remarks Penalty
Late delivery Up to 7 days after scheduled delivery date
3%
From 8 to 15 days Rs. 500/ 3%/ Rate Difference whichever is higher
After 15 days PO Closed
Short supply We will wait till 15 days for applying late of short delivery clause
Rs. 500/ Rate Difference whichever is higher
For Gunny Bag late penalty will be @ Re 1/- per bag for first 7 days and @ Rs 2/- per bag for 8-15 days. After this Union may cancel the PO.
Rebate/Premium As per tender
No delivery Total EMD of material will be forfeited
Not lifting rejected material
Up to 15 days No charge
16 to 30 days Rs. 50/MT
Beyond 30 days Rs. 100/MT
If no communication is received till 30 days to keep the material
Dispose off
Torn bag Rs. 10/- per bag
Malpractice As per management decision
Standards and Specifications
The Goods supplied under this Contract shall confirm to the specification standards mentioned
in the tender for respective item and, when no applicable specification/standard is mentioned,
to the latest Indian Standards.
Bid Evaluation
The price bid will be evaluated separately for each item as below:
1. Bids without tender fee, EMD and other documents required will not get considered.
2. Minimum Bid Quantity Offered should be 1/2 of the tender quantity. Quotation of parties
offering less than 1/2 quantity will not get considered.
3. If L1 is unable to offer full quantity required then L2 will be given the chance to match the
L1 price for balance quantity and so on.
4. PO quantity can vary depending upon the past supply of the suppliers.
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Special Terms and Conditions of E-Tender cum Reverse Auction for Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0021/2/090421
Page 3 of 7
5. For smooth supply, more than one supplier can be offered for a particular material at the
rate of L1.
6. Decision taken by I/C Managing Director will be final and binding.
7. Union reserves the right to cancel e-tender cum reverse auction at any stage.
Price Basis
Price charged by the supplier for goods delivered under the tender shall not vary from the
prices quoted by the supplier in its bid and the contract shall be on fixed price basis with free
delivery at site. The Price specified should also be inclusive of:
a. Duties,
b. Packing and Forwarding,
c. GST wherever applicable,
d. Transit insurance and Freight (FOR site)
Payment Terms
Payment will be made within 20 days from the date of receipt and acceptance of material or
invoice and whichever is later by A/C payee cheque / RTGS
Quality, Inspection and Tests
1. The goods supplied should be suitable for manufacturing cattle feed. The supplier shall be
responsible for consequential losses / liabilities arising due to supply of sub-standard or
poisonous goods.
2. If any inspected or tested goods fail to conform to the specifications, the Purchaser may
reject them and the Supplier shall either replace the rejected goods or make all
alternations necessary to meet specification requirements free of cost to the Purchaser.
3. The goods should meet the minimum quality parameters set by the union for each type of
materials.
4. The goods should be free from dirt, impurities of any kind, insects and fungus infestations
and metallic pieces.
5. The goods should be free from any undesirable and objectionable odor of any kind.
6. The product samples will be tested in our laboratory and the test results of our laboratory
will be treated as final for purpose of payment. If bidder is not satisfied by result of
Union’s laboratory then sample can be sent to any third-party reputed laboratory at the
cost of bidder. For this bidder has to make request in writing.
7. The union reserves the right to go or not for external testing of sample and to accept or
reject the results from outside laboratories.
8. The union reserves the right to accept or reject any consignment without assigning any
reason and decision of the union in this regard will be fine.
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Special Terms and Conditions of E-Tender cum Reverse Auction for Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0021/2/090421
Page 4 of 7
Purchase Order
Price: As per Reverse Auction or e-tender whichever is lowest.
Variation in Order Quantity and Distribution of Order: The order quantity may vary up to
10%, while finalizing the order and / or while execution of the complete order. Order
quantity can be divided among more than one bidder at L1 rates to ensure timely delivery of
material and reduction in risk. The quantity can be change under the discretion of I/C
Managing Director.
Acceptance and Confirmation of Order: Hard copy or E-mail copy of the PO will be sent to
the party and if there is no communication is made for denial or approval within 3 working
days of purchase order issue, it will be considered as confirmation.
Assignment: The supplier shall not assign, in whole or in part, its obligations to perform under
the contract, except with the Purchaser’s prior written consent. Such assignment shall not relieve
the supplier from any liability or obligation under the contract.
Cancellation of PO: The union reserves the right to cancel whole or part of purchase order by
giving 3 days of written or telephonic intimation, within the validity period of the purchase
order. However, beyond the validity of the Purchase Order (Including POs with extended
validity period) may be cancelled without giving any notice and without assigning any
reasons.
Delivery Terms and Penalty for Late Delivery / Short Delivery
The successful supplier shall have to supply the ordered quantity of MATERIAL as per the
specifications prescribed within the time frame (generally 20 days) or as mentioned during the
Reverse Auctions schedule or in PO. 50% of PO quantity to be supplied in first half of delivery
period given and/ or Supplier has to follow Delivery Schedule provided by Union. If supplier
is not following delivery schedule then Union reserves the right to charge penalty as mentioned
later.
The successful suppliers should take adequate precautions to prevent damage or deterioration
to MATERIAL during storage/ transportation. He should also insure the stock during transit at
his cost.
All the delivery of the goods should accompany with Original and three copies of following
documents:
a) The supplier’s invoice showing Purchase Order No., Goods Description, Quantity, Unit
price, Total amount etc.
b) Delivery note / Packing list. (Actual No of Bags with type i.e. HDPE/PP/jute bag to be
mentioned.
c) Lorry receipt.
d) Certificate of origin (for imported items).
e) Excise Gate Pass / Octroi receipts, where ever applicable
f) Any other document evidencing payment of statutory levies.
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Special Terms and Conditions of E-Tender cum Reverse Auction for Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0021/2/090421
Page 5 of 7
Consignment without valid documents will not be accepted. The material will be received as
per factory timing of Union.
The net weight (excluding of empty HDPE/PP/jute bags) of the delivered goods is recorded
for determining the quantity supplied. This quantity would be considered for calculation of the
trade amount. The payment is processed based on the accepted quantity and quality report
of our Union.
The minimum weight of empty HDPE/PP bag (200gm) / jute bag (1.30 kg for DORB and 1.20
kg for other raw materials) will be deducted from the received/accepted weight for making
payments.
If the material supplied is found to be of inferior quality as compared to the specifications, the
Union may reject the material all together or accept the same at reduced rates determined on
the basis of Rebate schedule.
In case of delayed supply as per the above given delivery schedule liquidated damage for
delay in supply shall be recovered to be computed @ 3% of the value of goods received up
to one week. Undelivered quantity beyond one week from the mandated delivery time frame
will termed as default and accordingly forfeiture will be initiated to the extent of undelivered
quantity. In addition to this, we reserve the right to forfeit the security deposit and/ or
blacklist the firm.
Short Delivery
1. It is expected that all the suppliers meet their commitment of full supply within the delivery
period as mentioned in the PO.
2. If the total quantity supplied is less than 90% of the PO quantity, the differences in the
cost of short supply quantity will be recovered from the supplier as per following formula
Difference of cost per MT to be recovered from supplier = (Q1 – Q2) * (R1 – R2)
Where
Q1 = PO quantity in MTs
Q2 = Quantity Actually supplied in MTs
R1 = The rate prevailing on the last delivery date as per PO or next contracted rate
after the last delivery date in Rs./MT.
R2 = The PO rate in Rupees/MT
OR
Rs. 500 per MT whichever is higher and shall be adjusted against your pending
payment or Security Deposit.
For Gunny Bag, late penalty will be @ Re 1/- per bag for first 7 days and @Rs 2/- per
bag 8-15 days after this Union may cancel the PO.
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Special Terms and Conditions of E-Tender cum Reverse Auction for Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0021/2/090421
Page 6 of 7
If NO supply is made within stipulated delivery period, TOTAL EMD of that material will be
forfeited and party will be blacklisted for that particular material for next 3 months in
participating in any of the cattle feed tender.
Excess Delivery
Bidders should supply the goods as per the quantities mentioned in the order. However, union
will accept quantity up to 10% variation of order quantity at same rate as mentioned in the
Purchase order.
Lifting of Rejected Goods
In case of rejections in supplies made by you, no payment will be made by Union. Further the
rejected material will be defaced / handled by the union as we deem feet, and will be return
to you at your cost. If the rejected material is not lifted by you within 7 days from the date of
intimation the Union is free to charge storage charges or dispose off the material as we may
deem fit.
1. The suppliers will be intimated, if any of the consignment is rejected or any of the grounds,
it will be responsibility of the supplier to lift the rejected the goods within 30 days from
the time the supplier is given Telephonic/Fax intimation.
2. In case of rejection of consignment:
a. No charge till 15 days of rejection and communication to party
b. Rs. 50/- per MT per day from 16th to 30th day of rejection
c. Dispose off of material at the risk and responsibility of the supplier or Rs. 100/- per
MT per day after 30 days if supplier makes a written request to keep material for
lifting.
Weighment
The suppliers should weigh consignment before dispatching to us and weighment slip should
always accompany the consignment.
However, the weight recorded at our cattle feed plants will be treated as final for payment.
In case of doubts, truck drivers or supplier’s representatives may weigh the consignment on
private weigh bridge outside the factory premises and provide a weighment slip for
verification at our end.
The weight will be calculated on a net weight basis and a deduction of 200 grams per
PLASTIC bag will be deducted from the weight of material. Similarly, 1.3 kg will be deducted
per GUNNY BAG for DORB and 1.20 for other raw-materials.
Packing
The goods should be supplied in sound gunny bags (new or old) or HDPE bags appropriate
for the raw material supplied. The goods packed in torn or unsound condition of gunny bags
may be rejected. In-case the bags in which the raw-material is supplied are torn there will be
a deduction of Rs. 10/- per bag from the consignment supplied.
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Special Terms and Conditions of E-Tender cum Reverse Auction for Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0021/2/090421
Page 7 of 7
Approval
The supplier shall have all the necessary legal approvals required (if any). Union will not be
responsible for the same.
Jurisdiction
Settlement of any dispute out of the Purchase Order / Contract against this Bid shall be
subject to the courts at Jurisdiction Mehsana, Gujarat only.
Force Majeure
Should any of the force majeure circumstances, namely act of God, natural calamity, fire,
Government of India Policy, restrictions (excluding any stock limits), strikes or lock-outs by
workmen, war, military operations of any nature and blockades preventing the
Supplier/Buyer from wholly or partially carrying out their contractual obligations, the period
stipulated for the performance of the Contract shall be extended for as long as these
circumstances prevail, provided that, in the event of these circumstances continuing for more
than three months, either party shall have the right to refuse to fulfill its contractual obligations
without title to indemnification of any losses it may thereby sustain. The party unable to carry
out its contractual obligations shall immediately advise the other party of the commencement
and the termination of the circumstances preventing the performance of the contract. A
certificate issued by the respective Chamber of Commerce shall be sufficient proof of the
existence and duration of such circumstances.
Maintaining of Ethical Standards in Business
It is highly necessary for the suppliers to ensure that business ethics are maintained at the
highest degree with Union. In no case we will be able to tolerate any unethical practice by
the supplier by way of offering either cash or in kind or compensation in any form either to
get the rejected material accepted or to get higher volume of the business than the approved
quantity.
MATERIAL
SPECIFICATIONS &
TEST METHODS OF
CATTLE FEED RAW
MATERIAL DOCUMENT NO.: GTC/CFP/0022/1/160221
PURCHASE DEPARTMENT (CATTLE FEED)
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED
Dudhsagar Dairy, Highway, Mehsana – 384002 Phone: 02762-253201
Fax: 02762-253201
www.dudhsagardairy.coop
FEBRUARY 16, 2021
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Material Specifications and Test Methods of Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0022/1/160221
Page 1 of 25
Contents 4.0 Technical Specifications of Cattle Feed Raw Materials ............................................................................... 2
4.1 Material Acceptance Criteria ........................................................................................................................ 2
4.2 Material Specifications & Premium/Rebate Calculation Sheet .............................................................. 3
4.2.1 Material Name: Rapeseed Extraction (38%) .................................................................................... 3
4.2.2 Material Name: Maize ........................................................................................................................... 4
4.2.3 Material Name: Rice Polish Fine Grade-I / RP Fine Grade -1 ...................................................... 5
4.2.4 Material Name: De-Oiled Rice Bran (DORB) ..................................................................................... 6
4.2.5 Material Name: Cofeed- Corn Gluten Feed (CGF).......................................................................... 7
4.2.6 Material Name: Guar Meal (55%) Guar Korma (55%) ................................................................. 8
4.2.7 Material Name: Distiller’s Dried Grains with Soluble (DDGS-Maize/ Maize Jowar Mix) ....... 9
4.2.8 Material Name: By Pass Fat Feed Supplement (84%) ................................................................. 10
4.2.9 Material Name: Cotton Seed Extraction (40%) ............................................................................. 11
4.2.10 Material Name: By Pass Fat Feed Supplement (99%) ............................................................... 12
4.2.11 Material Name: A-Twill Gunny Bag (70KG) ................................................................................ 13
4.2.12 Material Name: Technical Grade Urea (TG Urea) for Industrial Use ..................................... 20
4.2.13 Material Name: MOLASSES ............................................................................................................ 21
4.2.14 Material Name: BYPRO-FAT - CATTLE FEED ADDITIVE .............................................................. 22
5.0 Test Methods ...................................................................................................................................................... 23
5.1 References of Testing Methods .................................................................................................................. 23
5.2 Reference Test Method of Raw Materials ............................................................................................... 24
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Material Specifications and Test Methods of Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0022/1/160221
Page 2 of 25
4.0 Technical Specifications of Cattle Feed Raw Materials
4.1 Material Acceptance Criteria
When the materials (consignment) will reach our cattle feed plant, the physical conditions and
in case of packaging materials, cleanliness will be thoroughly checked by the Store Personnel
along with Personnel of the respective department; it is chiefly Quality Assurance.
Later, the physical quality parameters will be primarily checked by the quality assurance
personnel (Sampler & if, required; Head of the Department) before accepting the material &
then, only; it will be allowed for unloading at our inventory.
If; the parameters will not meet the requirements (Physically), the materials will be strictly
rejected &/or may be accepted as a whole or partially in a special circumstance considering
the significance and variability of quality parameters & with only, kind approval of I/C
Managing Director.
Also, the material already unloaded at our inventory, if; found inferior in quality when tested
chemically, the material (consignment) will be rejected & the supplier will have to lift-up the
rejected material (consignment) at earliest i.e. within 15 days period of time.
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Material Specifications and Test Methods of Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0022/1/160221
Page 3 of 25
4.2 Material Specifications & Premium/Rebate Calculation Sheet
4.2.1 Material Name: Rapeseed Extraction (38%)
SAP Code: CFEED000094
Specification: Rapeseed Extraction (38%)
Test Specification Max./Min. Rebate Limits Unit
Moisture Max. 10.00 Up to 12.00 %
Protein
Fiber
Min. 38.00 Down to 34.00 %
Max. 12.00 Up to 15.00 %
Silica Max. 2.50 Up to 5.00 %
Premium/Rebate Calculation: Rapeseed Extraction (38%)
Quality
Parameter Guarantee (%)
Up to/ down
to Rebate 1
Up to/ down
to Rebate 2
Moisture 10.00 (Max) 12.00 1.00
Protein 38.00 (Min) 36.00 2.50 34.00 3.00
Fiber 12.00 (Max) 15.00 1.00
Silica 2.50 (Max) 3.00 1.00 5.00 2.00
Sampling Process: Rapeseed Extraction (38%)
Frequency Size of Sample
Selection Criteria Sample Quantity
Each Consignment 40-50% Bags 1000 g
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Material Specifications and Test Methods of Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0022/1/160221
Page 4 of 25
4.2.2 Material Name: Maize
SAP Code: CFEED000032
Specification: Maize
Test Specification Max./Min. Rebate Limits Unit
Dust Max. 1.00 Up to 3.00 %
Infestation Max. 5.00 Up to 30.00 %
Moisture Max. 10.00 Up to 16.00 %
Premium/Rebate Calculation: Maize
Quality
Parameter
Guarantee
(%)
Up to/
down to
Rebate
1
Up to/
down to
Rebate
2
Up to/
down to
Rebate
3
Moisture 10.00 (Max) 12.00 1.00 14.00 2.00 16.00 3.00
Infestation 5.00 (Max) 10.00 1.00 20.00 2.00 30.00 3.00
Dust 1.00 (Max) 2.00 1.00 3.00 2.00
Sampling Process: Maize
Frequency Size of Sample
Selection Criteria Sample Quantity
Each Consignment 60 % Bags 1000 g
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Material Specifications and Test Methods of Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0022/1/160221
Page 5 of 25
4.2.3 Material Name: Rice Polish Fine Grade-I / RP Fine Grade -1
SAP Code: CFEED000037
Specification: Rice Polish Fine Grade-I / RP Fine Grade -1
Test Specification Max./Min. Rebate Limits Unit
Moisture Max. 10.00 Up to 12.00 %
Fat Min. 16.00 Down to 12.00 %
Up to 20.00 Premium will be @ 3.12 %
Silica Max. 5.00 Up to 10.00 %
03.00 to 05.00 Premium will be @ 1.00 %
Premium/Rebate Calculation: Rice Polish Fine Grade-I / RP Fine Grade -1
Quality
Parameter Guarantee (%)
up to/
down
to
Rebate
1
up to/
down
to
Rebate
2
up to/
down
to
Rebate
3
up to/
down
to
Premium
Moisture 10.00 (Max) 12.00 1.00
Silica 05.00 (Max) 6.00 1.00 8.00 2.00 10.00 3.00 3.00 1.00
Fat 16.00 (Min) 12.00 6.25 20.00 3.12
Sampling Process: Rice Polish Fine Grade-I / RP Fine Grade -1
Frequency Size of Sample
Selection Criteria Sample Quantity
Each Consignment 100% Bags 1000 g
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Material Specifications and Test Methods of Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0022/1/160221
Page 6 of 25
4.2.4 Material Name: De-Oiled Rice Bran (DORB)
SAP Code: CFEED000013
Specification: De-Oiled Rice Bran (DORB)
Test Specification Max./Min. Rebate Limits Unit
Protein Min. 15.00 Down to 11.00 %
Moisture Max. 10.00 Up to 14.00 %
Silica
Max. 5.00 Up to 8.00 %
03.00 to 05.00
Premium will be @ 1.00 %
Fiber Max. 11.00 Up to 15.00 %
Premium/Rebate Calculation: De-Oiled Rice Bran (DORB)
Premium will be @ 1 %; if the Silica will be in between 03.00 to 05.00 %. From 05.00 % to
08.00 %, rebate will be calculated.
Quality
Parameter
Guarante
e (%)
up to/
down
to
Rebat
e 1
up to/
down
to
Rebat
e 2
up to/
down
to
Rebat
e 3
up to/
down
to
Premiu
m
Moisture 10.00
(Max) 12.00 1.00 14.00 2.00
Protein 15.00
(Min) 13.00 2.00 11.00 4.00
Fiber 11.00
(Max) 13.00 1.00 15.00 2.00
Silica 05.00
(Max) 6.00 2.00 8.00 3.00 3.00 1.00
Sampling Process: De-Oiled Rice Bran (DORB)
Frequency Size of Sample
Selection Criteria Sample Quantity
Each Consignment 40-50% Bags 1000 g
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Material Specifications and Test Methods of Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0022/1/160221
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4.2.5 Material Name: Cofeed- Corn Gluten Feed (CGF)
SAP Code: CFEED000171
Specification: Cofeed- Corn Gluten Feed (CGF)
Test Specification Max./Min. Rebate Limits Unit
Moisture Max. 10.00 Up to 12.00 %
Protein Min. 19.00 Down to 16.00 %
Fiber Max. 12.00 Up to 15.00 %
Silica Max. 1.00 Up to 02.50 %
Premium/Rebate Calculation: Cofeed- Corn Gluten Feed (CGF)
Quality
Parameter Guarantee (%)
Up to/
down to
Rebate
1
Up to/
down to
Rebate
2
Up to/
down to
Rebate
3
Moisture Max. 10.00 12.00 1.00
Protein Min. 19.00 18.00 1.00 16.00 2.00
Fiber Max. 12.00 13.00 1.00 15.00 2.00
Silica Max. 1.00 2.50 2.00
Sampling Process: Cofeed- Corn Gluten Feed (CGF)
Frequency Size of Sample
Selection Criteria Sample Quantity
Each Consignment 50% Bags 1000 g
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Material Specifications and Test Methods of Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0022/1/160221
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4.2.6 Material Name: Guar Meal (55%) Guar Korma (55%)
SAP Code: CFEED000026
Specification: Guar Meal (55%) Guar Korma (55%)
Test Specification Max./Min. Rebate Limits Unit
O+A Min. 55.00 Down to 49.00 %
Moisture Max. 10.00 Up to 12.00 %
Fiber Max. 6.00 Upto10.00 %
Silica Max. 1.00 Up to 2.50 %
Premium/Rebate Calculation: Guar Meal (55%) Guar Korma (55%)
Quality
Parameter Guarantee (%)
Up to/
down to
Rebate
1
Up to/
down to
Rebate
2
Up to/
down to
Rebate
3
Moisture 10.00 (Max) 12.00 1.00
O + A 55.00 (Min) 53.00 1.00 51.00 2.00 49.00 3.00
Fiber 6.00 (Max) 8.00 1.00 10.00 2.00
Silica 1.00 (Max) 2.50 1.00
Sampling Process: Guar Meal (55%) Guar Korma (55%)
Frequency Size of Sample
Selection Criteria Sample Quantity
Each Consignment 50% Bags 1000 g
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Material Specifications and Test Methods of Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0022/1/160221
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4.2.7 Material Name: Distiller’s Dried Grains with Soluble (DDGS-Maize/ Maize Jowar
Mix)
SAP Code: CFEED000233
Specification: Distiller’s Dried Grains with Soluble (DDGS-Maize/ Maize Jowar Mix)
Test Specification Max./Min. Rebate Limits Unit
O+A Min. 37.00 Down to 33.00 %
Moisture Max. 10.00 Up to 12.00 %
Fiber Max. 12.00 Up to 15.00 %
Silica Max. 2.00 Up to 3.00 %
Albumin Min 30.00 Down to 27.00 %
Oil Min 07.00 Down to 06.00 %
Premium/Rebate Calculation: Distiller’s Dried Grains with Soluble (DDGS-Maize/ Maize
Jowar Mix)
Quality
Parameter Guarantee (%)
Up to/ down
to
Rebate
1
Up to/
down
to
Rebate
2
Up to/
down
to
Rebate
3
O+A Min. 37.00 Down to 35.00 1.00 34.00 2 .00 33.00 4.00
Moisture Max. 10.00 Up to 12.00 1.00
Fiber Max. 12.00 Up to 13.00 1.00 15.00 2.00
Silica Max. 2.00 Up to 3.00 2.00
Albumin Min 30.00 Down to 12.00
Oil Min 07.00 Down to 06.00
Sampling Process: Distiller’s Dried Grains with Soluble (DDGS-Maize/ Maize Jowar Mix)
Frequency Size of Sample
Selection Criteria Sample Quantity
Each Consignment 40-50% Bags 1000 g
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Material Specifications and Test Methods of Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0022/1/160221
Page 10 of 25
4.2.8 Material Name: By Pass Fat Feed Supplement (84%)
SAP Code: CFEED000085
Specification: By Pass Fat Feed Supplement (84%)
Test Specification Max./Min. Rebate Limits Unit
Moisture Max. 05.00 Up t0 06.00 %
Fat Min. 84.00 Down to 80.00 %
Calcium Min. 08.00 Down to 06.00 %
Premium/Rebate Calculation: By Pass Fat Feed Supplement (84%)
Quality
Parameter
Guarant
ee (%)
up
to/do
wn to
Reba
te 1
up
to/do
wn to
Reba
te 2
up
to/do
wn to
Reba
te 3
up
to/do
wn to
Premiu
m
Moisture 05.00
(Max) 6.0 1.00
Fat 84.00
(Min) 82.0 1.00 80.00 2.00
Calcium 08.00
(Max) 6.0 1.00
Sampling Process: By Pass Fat Feed Supplement (84%)
Frequency Size of Sample
Selection Criteria Sample Quantity
Each Consignment 40-50% Bags 1000 g
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Material Specifications and Test Methods of Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0022/1/160221
Page 11 of 25
4.2.9 Material Name: Cotton Seed Extraction (40%)
SAP Code: CFEED000012
Specification: Cotton Seed Extraction (40%)
Test Specification Max./Min. Rebate Limits Unit
Moisture Max. 10.00 Up to 12.00 %
Protein Min. 40.00 Down to 36.00 %
Fiber Max. 14.00 Up to 16.00 %
Silica Max. 2.50 Up to 5.00 %
Premium/Rebate Calculation: Cotton Seed Extraction (40%)
Quality
Parameter Guarantee (%)
Up to/down
to Rebate 1
Up to/down
to Rebate 2
Moisture 10.00 (Max) 12.00 1.00
Protein 40.00 (Min) 38.00 1.00 36.00 2.00
Fiber 14.00 (Max) 16.00 1.00
Silica 2.50 (Max) 3.00 1.00 5.00 2.00
Sampling Process: Cotton Seed Extraction (40%)
Frequency Size of Sample
Selection Criteria Sample Quantity
Each Consignment 40-50% Bags 1000 g
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Material Specifications and Test Methods of Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0022/1/160221
Page 12 of 25
4.2.10 Material Name: By Pass Fat Feed Supplement (99%)
SAP Code: CFEED000284
Specification: By Pass Fat Feed Supplement (99%)
Test Specification Max./Min. Rebate Limits Unit
Visual
observation
Fat Min. 99.00 Down to 95.00 %
Premium/Rebate Calculation: By Pass Fat Feed Supplement (99%)
Quality
Parameter
Guarant
ee (%)
up to/
down
to
Reba
te 1
up to/
down
to
Reba
te 2
up to/
down
to
Reba
te 3
up to/
down
to
Premiu
m
Fat 99.00
(Min) 97.0 2.00 95.00 4.00
Sampling Process: By Pass Fat Feed Supplement (99%)
Frequency Size of Sample
Selection Criteria Sample Quantity
Each Consignment 40-50% Bags 1000 g
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Material Specifications and Test Methods of Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0022/1/160221
Page 13 of 25
4.2.11 Material Name: A-Twill Gunny Bag (70KG)
SAP Code: GNBGCFF000001
Specification: A-Twill Gunny Bag (70KG)
The sacking and bags made out of it shall conform to the requirements laid down in table
below:
Tests/ Parameters Requirement UOM
Outside Length 1120 (+30, -0) mm
Outside Width 675 (+30, -0) mm
Weight per bag 1190 (+120, -90) gm
Ends 102 ± 6 (down to 93) No/dm
Picks 35 ± 2 (down to 30) No/dm
Moisture Max. 20 %
Breaking load of sacking
[Strip method (10 x 20 cm)] -
Warpway 204 kg (or 450 lb)
Weftway 180 kg (or 397 lb)
Breaking load of seam 67 kg (or 148 lb)
Weight of bags for other dimensions as agreed to between the buyer and the seller shall be
proportional to the weight of 1190 gm per 112 x 67.5 cm bags with tolerance of + 10
or - 7.5 per cent on bag weight.
Note:
1. Bags received with poor quality (Rejected during utilization process) from whole
consignment will be returned back to concern supplier.
2. No loose material will be accepted.
3. Bags must be appropriate to hold 70KG Cattle Feed in Palate form.
4. Quoted Rate should be for per 100 bags.
Premium/Rebate Calculation: A-Twill Gunny Bag (70KG)
As per Dudhsagar Dairy Condition.
Quality
Parameter
Guarantee
(%)
Up to/down
to Rebate 1
Up to/
down to Rebate 2
Up to/
down to
Rebate
3
ENDS 96.00 MIN 95.00 0.20 94.00 0.70 93.00 1.50
PICKS 33.00 MIN 32.00 0.50 31.00 1.00 30.00 1.50
Average 1130.00 1100.00 1.00
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Material Specifications and Test Methods of Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0022/1/160221
Page 14 of 25
corrected weight MIN
Sampling Process:
Frequency Size of Sample
Selection Criteria Sample Quantity
Each Consignment Selection of Bales:
Up to 20 Bales:2Bales
21 - 100 bales:3 Bales
1 Bale = 400 bags
30 Bags
4.2.11.1 SPECIFICATION OF NEW & EMPTY ‘A’ TWILL GUNNY BAGS
Scope: This specification prescribes the constructional details and other particulars of A-Twill
jute bags of dimensions 112 x 67.5 cm (or 44 x 26.5 inch)
General Requirements:
Sacking: The bags shall be made from single pieces of double warp 2/1 twill weave jute
sacking of uniform construction and of 67.5 cm width and the warp running along the length of
the bags. There shall be three blue stripes, or stripes as agreed to between the buyer and
the seller, woven along the length of the bag. The weight per square metre of sacking used in
the fabrication of the bags shall be 760 gm.
Seam: The sides of the bags shall be sewn with overhead stitches on selvedge through two
layers of sacking, using two strands of 3 ply jute twine of 380 tex x 3 (or 11 grist x 3). The
stitching shall be of even tension through which all the loose ends securely fastened. The
number of stitches per 10 cm at the sides shall be between 9 and 11.
Safety stitch: A line of safety union stitch shall be provided at the inner edges of the
overhead stitches using 2 ply jute twine of 275 to 345 tex x 2 (or 8 to 10 grist x 2). The
number of safety union stitches per 10 cm shall be between 9 and 11.
Hemming at the Mouth: At the mouth of the bags, the raw edges of sacking shall be turned
over first to a depth of about 1 cm and then to a depth of about 2 cm and the three layers of
sacking, thus formed, shall be hemmed, with jute yarn of 275 to 345 tex (or 8 to 10 grist).
The number of stitches per 10 cm in the hem shall be between 9 to 11.
Freedom from Defects: The cloth used for the bags should be generally free from weaving
defects, such as holes, cuts, tears, floats, crushed salvedges, spots and stains. The bags should
be generally free from sewing defects such as gap stitches, loose ends and frayed ends.
Joined bags: The seam used to join the two pieces in a joined bag shall have strength not less
than the breaking strength of seam as specified in the relevant Indian Standard and the same
shall be sufficiently tight to prevent sifting or leakages of the content of the bag. The joining
shall be done in such a manner that warp and weft shall run in the same direction. The number
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Material Specifications and Test Methods of Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0022/1/160221
Page 15 of 25
of joined bags in each bundle of bags/each bale is not more than the one bag per bundle of
25 bags or 4 percent of the total number of bags in a bale.
Specific Requirements:
The bales containing the bags shall conform to the provisions laid down in table below:
S. No. Characteristics Requirements
a) Total number of bags per bale 400
b) Number of joined bags per bundle of 25 bags 1
c) Contract weight of a bale 476 kg
d) Corrected net weight of a bale Not less than contract weight.
e) Moisture regain 20 per cent max.
f) Oil content on dry de oiled material basis 8 per cent max.
Note 1 - The number of bags per bale shall be 400, One truck contains 19 bales.
Note 2 - Contract weight of a bale is calculated as follows:
Contract weight of a bale = Nominal weight of a bag x specified number of bags per
bale (Contract weight of a bale specified in the table is on the basis of 1190 gms per
bag and 400 bags per bale)
Note 3 - Corrected net weight of a bale is calculated as follows:
Corrected net Net weight x (100 + contract regain, percent)
Weight of a bale = -----------------------------------------------------------------------
100 + Average moisture regain percent
Note 4 - The specified oil content value of 8 per cent corresponds to 7.5 per cent when
determined on dry de-oiled material plus 20 percent regain basis.
Contract regain: The contract moisture regain shall be 20 percent.
Packing: The bags shall be packed in bales as laid down in IS 2873-1991. 400 bags will be
packed to make one bale. The bale shall be securely bound with steel strip running at right
angles to the length of bale. The outside strips shall be approximately 10 to 15 cm from one
another and from the strips of the extreme ends. The joint of each strip shall be firm and
wrapped with a piece of new jute cloth. The number of strips shall be sufficient in number to
pull the bale well. The bale shall be compressed to a density of dead weight volume.
However, excessive pressure so as to cause damage to the contents such as press or hoop
cutting or crushed selvedge shall be avoided.
Marking: The bales shall be marked as laid down in IS 2873-1991. The bales also be
marked with the ISI Mark. Name of the mill & Traders identification mark should be legibly
marked on each bale.
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Material Specifications and Test Methods of Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0022/1/160221
Page 16 of 25
SAMPLING PROCEDURE: The following minimum number of bales and bags shall be taken at
random from the lot and subjected to corresponding tests.
GROSS WEIGHT: For evaluating the gross weight of bales, 10 per cent of bales selected from
the lot shall constitute the test sample.
REQUIREMENTS OTHER THAN GROSS WEIGHT: For assessing the conformity to the
requirements, other than gross weight of bales, the number of bales to be selected from the lot
shall be in accordance with the following table:
No. of bales in the lot No. of bales to be drawn and opened for inspection
Upto 10 1
11 to 20 2
21 to 100 3
101 to 150 4
151 to 200 5
201 to 250 6
251 to 300 7
301 to 350 8
351 to 400 9
401 to 500 10
Weight of Bales: Determine the total gross weight of the bales in the test sample (A-1) from
the gross weight of each bale taken upto the nearest kilogram.
Remove the baling hoops and all other packing materials of the bales and weigh them
together upto the nearest kilogram. Calculate the average tare weight of bale and multiply
by the number of bales weighed.
The total net weight of bales under test, W
Determine the total corrected net weight (W) of bales under test by:
Weight x (100 + Contract regain percent)
Corrected Net Weight W = -------------------------------------------------------------------
(100 + Average moisture regain, per cent of bales)
Moisture regain: Determine the moisture regain in each bag on opening the bales by the use
of a suitable moisture meter.
Weight per bag: Weight per bag to the nearest 5 gm after tests for B-1 and B-2.
Number of bags and joined bags per bale: Count the number of bundles of bags in each
bale and number of and joined bags in each bundle. From the above determine the total
number of bags in each bale under test.
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Material Specifications and Test Methods of Cattle Feed Raw Material and Other Items
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LENGTH AND WIDTH: Lay the bags flat on a table free from creases and wrinkles and
measure the outside length and outside width about the centre to the nearest 0.5 cm.
Determine the average length and width of the bags under test.
ENDS AND PICKS: Count the ends and picks from each bag in one and two places
respectively with a suitable gauge measuring 5 cm. Determine the average ends and picks
per decimetre of the bags under test in accordance with 7 of IS: 1963-1981.
BREAKING LOAD OF SACKING: Test from each bag two warp way and two weft way
specimens for breaking load with 100mm wide ravelled strips and 200 mm between grips on
a strength tester having a constant rate of traverse of 460 mm (or 18 in) per minute according
to 9.1 of IS:1969-1985.
BREAKING LOAD OF SEAM: Test one test specimen for breaking load of seam from each
side of the bags taking 200mm between grips with the seam near about the using a constant
rate of traverse machine operating at 300mm (or 12 in) per minute. Alternatively, a machine
having constant rate of traverse of 460 mm (or 18 in) per minute may also be used.
Prepare the test specimens in the form of a double "I" with 100 mm of seam and 50 mm width
of fabric.
OIL CONTENT: From each bag take one representative strip and determine oil content on dry
de-oiled material basis by Soxhlet extraction using trichloroethylene as solvent by the
following formula:
Oil content percent on dry de-oiled W1
Material basis = ---------------- X 100
W2
Where, W1 = Weight in g, of the extracted material (including natural fat and wax and
batching oil); and W2 = oven-dry weight in g, of the fabric after extraction
CRITERIA FOR CONFORMITY: The lot shall be considered as conforming to the requirements
of the standard if the following conditions are satisfied:
a) The total of the corrected net weight of the bales under test is not less than the total
contract weight of the bales.
b) The number of bags in each bale under test is not less than the specified number.
c) The number of joined bags in each bundle of bags under test is not more than the
specified number.
d) The average moisture regain per cent of the bags under test is not more than the specified
percentage.
e) The average oil content of the bags under test is not more than the specified percentage.
f) The average outside length of the bags under test is in accordance with the requirement
specified.
g) The average outside width of the bags under test is in accordance with the requirement
specified.
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Material Specifications and Test Methods of Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0022/1/160221
Page 18 of 25
h) The weight of the least 90 per cent of the bags under test is in accordance with the
requirement specified.
i) The average ends per decimetre of the bags under test is in accordance with the
requirement specified.
j) The average picks per decimetre of the bags under test is in accordance with the
requirement specified.
k) The average breaking load values of the bags under test for both warp and weft
directions are not less than the requirement specified.
l) The average breaking load of seam of the bags under test is not less than the requirement
specified.
Despatch: Gunny bags are to be despatched as per mode of transport indicated in the
purchase order so as to reach the respective cattle feed factory within the stipulated time. In
case of late receipt of Gunny Bags because of genuine reason, the same may be accepted
charging penalty as follows, irrespective of market condition. The No. of the bags received at
above destination shall be considered as final. Excess Supply up to 10% Excess Quantity shall
be accepted against PO.
Delay by Penalty % Maximum allowable incident in financial year.
1 to 5 days 1.00 3 Times.
6 to 10 days 3.00 Once.
More than 10
Days
Immediate Cancellation of Purchase Order and 5% Penalty to be
recovered from Pending Invoice/ Security Deposit
Union shall allow such incident of delayed supplies as mentioned on column No. 3 of above
table. In case of delay, beyond the above limit (No of days), Union reserves the right whether
or not the supply is to be accepted.
In case of Bidder’s total failure to supply of material as per the contract, he/she will have to
compensate the loss that Union may sustain by way of procuring the material from other
sources at higher prices, in addition to forfeiting EMD.
Force Majeure: The above Penalty clause No. 3 of recovering the loss from supplier may not
be applicable for Force Majeure situation when failure or delay is directly due to an act of
God or during restrictions, war, threat of war, hostilities, sanction, blockades/ hurdle on
roads, embargo, detention, revolution, riot, strike or other labourer dispute, accident, fire,
flood or inability to obtain fuel, power, raw materials, transportation facility or any other
cause or circumstance beyond the reasonable control under supplier.
Despatch Advice: The bags are to be despatched to the respective cattle feed factory
mentioned in PO. On the original invoice/challan you are required to make endorsement. In
case the endorsement is not made in the original invoices, your payment shall not be cleared
which you may please note.
Acceptance of Rejected Bags: Union will accept Gunny Bags as per below:
Range of the corrected Tolerance (%) Rate of rebate applicable on
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Material Specifications and Test Methods of Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0022/1/160221
Page 19 of 25
weight entire consignment
1190 gms and above --- Nil
1190 gms to 1130 gms 5% Nil
1130 gm to 1100 gms 5.0% - 7.5% Pro-rata deduction based on the invoice value
Below 1100 gms Less than 7.5 % Rejection
Gunny bags not conforming to our specifications with regard to short size, improper weaving
etc. shall be rejected. However, if our dairies decide to accept such material, the rebate
applicable shall be as under:
% of substandard bags observed on the
basis of random sampling
Rate of rebate applicable on the quantity of gunny
bags found rejectable (% of the landed price of
the bags)
1.0% to 1.99% 15 %
2.0% to 2.99% 25 %
3.0% to 3.99% 30 %
4.0 % to 5.0 % 40 %
Rebate Structure in Case of variation in Ends and Picks
Sr. No. Characteristics As per BIS
standard Variation Rebate in %
1 Ends 102+/ - 6 Upto 96 Nil
96 to 95 0.20
95 to 94 0.70
94 to 93 1.50
Below 93 Outright Rejection
2 Picks 35+/- 2 Upto 33 Nil
33 to 32 0.50
32 to 31 1.00
31 to 30 1.50
Below 30 Outright Rejection
In case of rejections, our dairies shall assume no responsibility for any damage to gunny bags
if you fail to lift them within 10 days from the date of intimation to you.
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Material Specifications and Test Methods of Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0022/1/160221
Page 20 of 25
4.2.12 Material Name: Technical Grade Urea (TG Urea) for Industrial Use
SAP Code: CFEED000054
Specification Technical Grade Urea (TG Urea)-industrial Grade
Specification For Tests Requirement UOM
Specification Max./Min. Limits with
Discount
Urea-industrial
Grade
Nitrogen Min. 46.40 - %
Protein Min. 290.00 - %
Rebate Calculation: Technical Grade Urea (TG Urea)-industrial Grade
Quality
Parameter Guarantee (%) up to/ down to
Rebate I
(%) up to/down to
Rebate II
(%)
Nitrogen 46.40 (Min) - - - -
Protein 290.00 (Min) - - - -
Sampling process:
1. The sample should be taken into each consignment bags randomly as per quality Norms.
2. If anyone sample at the time of double sampling fails, whole lot is rejected.
Note:
1. Every consignment of material will be accepted only when accompanied by COA.
2. The sample will be tested at In-house lab OR CALF (NDDB-ANAND). Final decision for
additional rebate or acceptance will be as management decision.
3. If sample is tested from outside lab then whole cost of testing will be on supplier’s account.
Special Condition: Supplier MUST have all valid/legal documentation pertaining for supply
of this material. In case of any legal issue the supplier shall be wholly responsible.
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Material Specifications and Test Methods of Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0022/1/160221
Page 21 of 25
4.2.13 Material Name: MOLASSES
SAP Code: MOLAS000001
Specification: MOLASSES
Test Specification Max./Min. Rebate Limits Unit
Moisture 26.00 Max. Up to 30.00 %
Density 1.40 Min Down to 1.35 g/ml
Premium/Rebate Calculation: MOLASSES
If molasses density will be found below 1.35 g/ml so that consignment will be rejected or
additional rebate as per union decision.
Sampling Process: MOLASSES
Frequency Size of Sample
Selection Criteria Sample Quantity
Each Consignment Each consignment 1000 ml
Special Condition: MOLASSES
1. The supplier MUST have all valid/legal documentation pertaining for supply of this
material. In case of any legal issue the supplier shall be wholly responsible.
2. The Supplier MUST HAVE all legal Licenses and SHOULD Supply a Copy of the same at
the time of participating in Tender.
3. The Supplier MUST have all legal requirements in regard of supply of Molasses according
to the Regulations of the Prohibition and Excise department according to the State of
Gujarat.
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Material Specifications and Test Methods of Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0022/1/160221
Page 22 of 25
4.2.14 Material Name: BYPRO-FAT - CATTLE FEED ADDITIVE
SAP Code: CFEED000271
Specification: BYPRO-FAT - CATTLE FEED ADDITIVE
Test Specification Max./Min. Rebate Limits Unit
Moisture 7.50 Min. Up to 11.00 %
Fiber 3.00 Min. Up to 6.00 %
Silica 4.00 Min. Up to 8.00 %
Albumin 28.00 Min. Down to 23 %
Oil 33.00 Min. Down to 28 %
Calcium 3.00 Min. Down to 2.00 %
Premium/Rebate Calculation: BYPRO-FAT - CATTLE FEED ADDITIVE
Quality
Parameter Guarantee (%)
up to/
down
to
Rebate
1
up to/
down to
Rebate
2
up to/
down to
Rebate
3
Moisture 7.50 Min. 11.0 1.00
Fiber 3.00 Min. 6.00 1.00
Silica 4.00 Min. 8.00 1.00
Albumin 28.00 Min. 25.00 2.00 23.00 4.00
Oil 33.00 Min. 30.00 2.00 28.00 4.00
Calcium 3.00 Min. 2.00 2.00
Sampling Process: BYPRO-FAT - CATTLE FEED ADDITIVE
Frequency Size of Sample
Selection Criteria Sample Quantity
Each Consignment 40-50% Bags 1000 g
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Material Specifications and Test Methods of Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0022/1/160221
Page 23 of 25
5.0 Test Methods
Raw material, additives & packing material will be analyzed for its conformity to the laid
down requirement. Following references is used to prepare the test method. For specific
instrument like Dickey John/Foss NIR procedure provided by the manufacturer is used as
reference.
Samples for testing would be drawn from each bag of each consignment and results of our
laboratory shall be considered as final. A copy of testing reports shall be shared to the
supplier.
In case of dispute on quality reports, the supplier needs to arrange testing of the samples
drawn by the Union at Centre for Analysis & Learning in Livestock & Food (CALF), Near IRMA
Gate, Anand 388 001. In such a case the Supplier will have to bear the cost of testing. (For
Moisture, retesting is not allowed)
The quality reports received from the mutually agreed lab or CALF would be considered as
final.
In case the goods fail the test as per the specifications prescribed, the supplier will replace the
goods as per specifications within the delivery time period OR Union may accept with
proportionate rebate / penalty as deemed fit
5.1 References of Testing Methods
Sr. No. Test Reference
1 Sample Size IS:2052-1979, APPENDIX C
2 Moisture IS 7874 (Part-I): 1975
3 Protein IS 7874 (Part-I): 1975
4 Fat IS 7874 (Part-I): 1975
5 Crude Fiber IS 7874 (Part-I): 1975
6 Silica IS 7874 (Part-I): 1975
7 Calcium NDDB Manual
8 Phosphorus NDDB Manual
9 Urea NDDB Manual
10 Vitamin-A NDDB Manual
11 Vitamin-D NDDB Manual
12 Density NDDB Manual
13 Infestation IS 7874 (Part- I) : 1975
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Material Specifications and Test Methods of Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0022/1/160221
Page 24 of 25
14 Dust IS 7874 (Part- I) : 1975
5.2 Reference Test Method of Raw Materials
S. No.
Product Name
Reference Test Method M
oistu
re
Cru
de
Pro
tein
Cru
de F
at
Cru
de
Fib
er
Tota
l A
sh
Sili
ca
Ca
P
Oth
er
1
Grains, Juwar, Maize, Damage wheat, Bajri, Barely etc
12
23. Infestation
24. Dust
2 Rice Polish Fine 12, 11
13 14 16 17
3 Deoiled Rice Bran 12, 11
13, 11 14, 11
11 16 17, 11
4
GuarBhardo/ Chuni/ Babul Chuni / Tamarind seed powder
12,11 13 14 15,11 16 17,11
5 Oil seed extractions and cakes
12,11 13,11 14,11 15,11 16 17
6 Purn milk magic /SAGAR BOOSTER
25 16 17 18 19
Material will be accepted on the basis of COA results
7 Calcite powder 12 16 17 18 26 Mesh Size
8 Grinding Salt 12 27 Purity
9 Urea/M M SRN/Optigen
13
Material will be accepted on the basis of COA results
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Material Specifications and Test Methods of Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0022/1/160221
Page 25 of 25
S. No.
Product Name
Reference Test Method
Moistu
re
Cru
de
Pro
tein
Cru
de F
at
Cru
de
Fib
er
Tota
l A
sh
Sili
ca
Ca
P
Oth
er
10 VitaminAD3/ Vitamin AD3 – Double strength
Material will be accepted on the basis of COA results
11 Groundnut Shell Powder
12 16 17 26 Retention time
12 Dhania Husk 12 16 17
13 Molasses/Myco curb AW DS
12 20 Density
14 Wheat Bran 12 16 17
15 Bioplex High Seven Organic Mineral Mixture
Material will be accepted on the basis of COA results
16 Bypass Fat Feed 12 By difference
ICP-OES
GC-FID (By NDDB)
~ End of DOCUMENT NO.: GTC/CFP/0022/1/0221 ~
ANNEXURES OF
CATTLE FEED RAW
MATERIAL E-TENDER
CUM REVERSE
AUCTION DOCUMENT NO.: GTC/CFP/0023/2/090421
PURCHASE DEPARTMENT (CATTLE FEED)
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED
Dudhsagar Dairy, Highway, Mehsana – 384002 Phone: 02762-253201
Fax: 02762-253201
www.dudhsagardairy.coop
APRIL 9, 2021
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Annexures of E-Tender cum Reverse Auction for Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0023/2/090421
Page 1 of 9
Contents 1.0 How to Participate in E-Tendering cum Reverse Auction .............................................................................. 2
1.1 E-Tender cum Reverse Auction Participation Process Map ...................................................................... 2
1.2 Bidder Registration Step for Reverse e-Auction ........................................................................................ 3
Annexure-1: Eligibility Criteria ................................................................................................................................. 4
Annexure-2: Check List ............................................................................................................................................... 5
Annexure-3: Price Bid Format ................................................................................................................................... 6
Annexure-4: Reverse Auction Terms & Conditions ................................................................................................ 8
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Annexures of E-Tender cum Reverse Auction for Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0023/2/090421
Page 2 of 9
1.0 How to Participate in E-Tendering cum Reverse Auction
Step 1: Obtain Class 3 Digital Certificate
Step 2: Register yourself at N-Procure as Vendor and also for Reverse Auction
Step 3. Search for given tender ID on N-Procure website https://www.nprocure.com/
Step 4: Pay Tender Fee, EMD etc. as per tender document
Step 5: Fill details as requested in the tender and submit documents as per tender and price
bid online
Step 6: Participate in Online Reverse Auction when intimated
1.1 E-Tender cum Reverse Auction Participation Process Map
For details kindly visit: https://www.nprocure.com/html/faq.asp
In case bidders need any clarifications or if training required to participate in online tenders,
they can contact (n)Procure Support team:
(n)Code Solutions-A division of GNFC Ltd.,
(n)Procure Cell
304, GNFC Infotower, S.G. Road,
Bodakdev, Ahmedabad – 380054 (Gujarat)
Fax : +91-79-40007533,
E-mail : [email protected]
TOLL FREE NUMBER: 7359 021 663
Get Class 3 DIgital
Certificate
Register at N-Procure
Pay Tender Fee
& EMD Online
Fill Price Bid and Other Details Online
Participate in Online Reverse Auction
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Annexures of E-Tender cum Reverse Auction for Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0023/2/090421
Page 3 of 9
Minimum Requirement for Online Tendering & Reverse Auction
1. Computer with Windows (with full Administrative rights, All upgrades and .Net Framework-
2)
2. Internet Explorer version 7.0 and above
3. Legally valid class 3 Digital Signature Certificate.
a. (under Indian Root CA chain)
b. (2 Separate Certificates-Signing & Encryption)
4. Internet Connection.
1.2 Bidder Registration Step for Reverse e-Auction
1. Open e-Auction Portal (https://e-auction.nprocure.com)
2. Click on link "Register" on e-Auction Homepage (Click on "Continue to Registration")
3. Select Login Type: “DSC Login ".
4. Select Registration Type: Indian or Foreign
5. Choose the Auctioneer: Mehsana District Co-operative Milk Producers’ Union Ltd.
6. Fill Section: USER DETAILS, BUSINESS DETAILS
7. Fill Section Contact Person and Click on Send OTP & Verify for field "Mobile" & "Alternate
Mobile"
8. Agree, Enter Total, & click on "Register"
9. Based on successful registration, the Buyer will get confirmation "Thank You for
Registration" and Confirmation mail on your registered e-mail ID.
10. Bidders may contact (n)Procure Helpdesk during office hours for any Guidance/Technical
Support.
11. URL for Reverse e-Auction: https://e-Auction.nprocure.com
For help you may contact (n)Procure Help Desk as below:
(n)Procure Help Desk
Toll Free Number: 7359 021 663
Direct Number: 91-79-40007514/15/17
E-Mail: [email protected]
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Annexures of E-Tender cum Reverse Auction for Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0023/2/090421
Page 4 of 9
Annexure-1: Eligibility Criteria
1. Bidders must have valid licenses (if applicable) to supply materials quoted to our cattle
feed plants.
2. Bidder must have GST and PAN number to participate in tender.
3. In case of import material, import license is required.
4. Product specific additional eligibility criteria if any, given on product specification page
will be applicable.
5. Vendors blacklisted by Mehsana Union are not supposed to fill the e-tender. If they fill the
tender then their quotation will not be considered for bid evaluation. Their tender fee will
be forfeited and EMD will be returned back.
6. Any unwanted and hazardous materials found in any consignment, the respective party
will be black listed for all future tenders / e-tenders from Mehsana Union and heavy
penalty will be imposed on the vendor.
7. Any vendor not honoring his/her quote submitted during validity period will get black
listed for all future tenders / e-tenders from Mehsana Union.
ALL BIDDERS NEEDS TO CREATE USER ID TO PARTICIPATE IN REVERSE AUCTION.
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Annexures of E-Tender cum Reverse Auction for Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0023/2/090421
Page 5 of 9
Annexure-2: Check List
The details to be provided by bidders in prescribed check list format, as below:
Sr. Particulars Details
1
Vendor No. (Write Vendor No. of Mehsana Union or in
case not registered here then write ‘New Vendor’) and
upload Vendor Registration Form on n-procure
2 User ID for Reverse Auction (of N-Procure E-Auction
Website)
3 GST No.
4 PAN No.
5 Mobile or Contact No.
6 Email ID
7 Address for Communication
8 Applicable licenses submitted (Yes/No/Not Applicable)
9 Submitted Vendor Data Sheet (Yes/Registered Vendor)
10 Declaration for TG Urea (Yes/No/Not Applicable)
11 Declaration for Molasses (Yes/No/Not Applicable)
12 Nature of business (Trader / Manufacturer)
13
Executed similar nature of supply at least in the last
three years in large Cattle Feed Unit of dairy/dairy co-
operative or Cattle Feed Plant in India (Yes / No).
14 Turnover FY 2019-20 (Yes/No/Not Applicable)
15 Turnover FY 2018-19 (Yes/No/Not Applicable)
16 Turnover FY 2017-18 (Yes/No/Not Applicable)
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Annexures of E-Tender cum Reverse Auction for Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0023/2/090421
Page 6 of 9
Annexure-3: Price Bid Format
Price Schedule has to be filled online at www.nprocure.com only. Items may differ from
the below table in actual price bid.
S.
No Material SAP Code
Tender
Quantity Unit
Minimum Offer
Quantity (MT)
Offered
Quantity
(MT)
FOR
Rate /
Unit (Rs)
Remark
1 BYPASS FAT
(99%)
CFEED000
284
As per
tender MT As per tender ONLINE ONLINE ONLINE
2
UREA FOR
INDUSTRIAL
USE
CFEED000
054
As per
tender MT As per tender ONLINE ONLINE ONLINE
3
BYPRO FAT -
CATTLEFEED
ADDITIVE
CFEED000
271
As per
tender MT As per tender ONLINE ONLINE ONLINE
4
Cofeed - Corn
Gluten Feed
(CGF)
CFEED000
171
As per
tender MT As per tender ONLINE ONLINE ONLINE
5 DDGS - MAIZE CFEED000
233
As per
tender MT As per tender ONLINE ONLINE ONLINE
6 MOLASSES MOLAS00
0001
As per
tender MT As per tender ONLINE ONLINE ONLINE
7 MAIZE CFEED000
032
As per
tender MT As per tender ONLINE ONLINE ONLINE
8
RAPSEED
EXTRACTION
(38%)
CFEED000
094
As per
tender MT As per tender ONLINE ONLINE ONLINE
9 RICE POLISH,
FINE I
CFEED000
037
As per
tender MT As per tender ONLINE ONLINE ONLINE
10
GUAR
BHARDO
(55%)
CFEED000
026
As per
tender MT As per tender ONLINE ONLINE ONLINE
11
COTTON SEED
EXTRACTION
(40%)
CFEED000
012
As per
tender MT As per tender ONLINE ONLINE ONLINE
12 DE-OILED RICE
BRAN
CFEED000
013
As per
tender MT As per tender ONLINE ONLINE ONLINE
13
BAG GUNNY
A TWILL (Rates
per 100 bags
to be quoted)
GNBGCFF
000001
As per
tender No As per tender ONLINE ONLINE ONLINE
Note:
1. Rate should be inclusive of all and FOR to cattle feed plant located at Jagudan and
Ubkhal in Mehsana District of Gujarat. No additional amount will be paid for anything
except premium if any as per rebate/premium mentioned in DOCUMENT NO.:
GTC/CFP/0022/1/160221
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Annexures of E-Tender cum Reverse Auction for Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0023/2/090421
Page 7 of 9
2. Vendor needs to provide the HSN code of each material they have quoted rates in
separate letter along with DD of EMD and Tender Fee.
3. Bidders must have GST number to participate in this tender.
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Annexures of E-Tender cum Reverse Auction for Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0023/2/090421
Page 8 of 9
Annexure-4: Reverse Auction Terms & Conditions
E-Auction will be done on N-Procure E Auction Website: https://e-Auction.nprocure.com
S.
No
Material SAP Code Unit Tick Price (Rs.)/MT
or No. as per E-
tender
1 BYPASS FAT (99%) CFEED000284 MT 500
2 UREA FOR INDUSTRIAL USE CFEED000054 MT 100
3 BYPRO FAT -CATTLEFEED ADDITIVE CFEED000271 MT 500
4 Cofeed - Corn Gluten Feed (CGF) CFEED000171 MT 50
5 DDGS - MAIZE CFEED000233 MT 100
6 MOLASSES MOLAS000001 MT 50
7 MAIZE CFEED000032 MT 50
8 RAPSEED EXTRACTION (38%) CFEED000094 MT 50
9 RICE POLISH, FINE I CFEED000037 MT 50
10 GUAR BHARDO (55%) CFEED000026 MT 100
11 COTTON SEED EXTRACTION (40%) CFEED000012 MT 100
12 DE-OILED RICE BRAN CFEED000013 MT 50
13 BAG GUNNY A TWILL GNBGCFF000001 Per 100 No 25
Terms and Conditions Reverse Auction
1. Auction will be conducted as per schedule given in main tender document.
2. All other information if any will be provided later on N-Procure E-Auction Website:
https://e-Auction.nprocure.com
3. E-Tender will get used to get Base Price (L1 price of e-tender) of each item.
4. Only those vendors for each item who will qualify the technical bid stage of e-tender will
be eligible vendors for price bid opening and subsequent participation in Reverse e-
Auction Process on N-Procure.
5. All terms and conditions of supply as well as EMD will be as per e-tender. There is no
separate EMD for Reverse E-Auction.
6. Tick price (minimum rate lowering) will be as per table given above.
7. For each item there will be Reverse e-Auction. In cases where reverse e-auction is not
possible then there may be negotiation through email.
8. Initial Time Limit: One Hour
9. Auto Extendible: Bid timing is auto extendable for 5 minutes if a bidder bids at last 5
minutes of the auction.
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Annexures of E-Tender cum Reverse Auction for Cattle Feed Raw Material and Other Items
DOCUMENT NO.: GTC/CFP/0023/2/090421
Page 9 of 9
10. There will not be any further negotiation after reverse e-auction. PO will get issued as per
Reverse e-Auction rate to lowest bidder or to lowest e-tender rate (in case when no one
participated in Reverse e-Auction or whether Reverse Auction is not possible for any item).
11. Any change or update about auction will be uploaded on the N-procure Auction Website.
~ End of DOCUMENT NO.: GTC/CFP/0023/2/090421~
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED General Terms and Conditions of Purchase Order: Version February 8, 2021 Document No.: GTC/0011/1/0221
Page 1 of 21
General Terms and Conditions of Purchase Order
Table of Contents
01.0 Scope .................................................................................................................................................. 3
02.0 Interpretation & Glossary ............................................................................................................... 3
03.0 Formation of Contract/Purchase Order/Agreement ................................................................. 3
04.0 PO Acknowledgement ...................................................................................................................... 3
05.0 Rates .................................................................................................................................................... 4
06.0 Quantity .............................................................................................................................................. 4
07.0 Quality of Goods .............................................................................................................................. 4
08.0 Penalty ................................................................................................................................................ 4
09.0 Changes in PO ................................................................................................................................... 4
10.0 Execution of the Purchase Order ................................................................................................... 5
11.0 Delivery of Material ......................................................................................................................... 5
12.0 Packaging .......................................................................................................................................... 6
13.0 Inspection and Quality Control ....................................................................................................... 6
14.0 Rejection of Goods ........................................................................................................................... 7
15.0 Invoicing .............................................................................................................................................. 7
16.0 E-Way Bill .......................................................................................................................................... 8
17.0 Excess Material ................................................................................................................................. 8
18.0 Payment .............................................................................................................................................. 8
19.0 On-site Instructions and Regulations .............................................................................................. 9
20.0 Delivery of Dangerous Materials .................................................................................................. 9
21.0 Guarantee and Warranties ............................................................................................................ 9
22.0 Supplier’s Warranties and Covenants ........................................................................................ 10
23.0 Intellectual and Industrial Property Rights .................................................................................. 11
24.0 Confidentiality ................................................................................................................................. 12
25.0 Indemnity .......................................................................................................................................... 12
26.0 Transfer of Risk and Title ............................................................................................................... 13
27.0 Substitutions ...................................................................................................................................... 13
28.0 Withdrawal of Order .................................................................................................................... 13
29.0 Documentation, Parts and Tools ................................................................................................... 13
30.0 Prohibition on Outsourcing and Assignment ............................................................................... 13
31.0 Termination ....................................................................................................................................... 14
32.0 Jurisdiction ........................................................................................................................................ 15
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33.0 Force Majeure Clause .................................................................................................................... 15
33.1 Definition ...................................................................................................................................... 15
33.2 Notice and Reporting ................................................................................................................ 15
33.3 Mitigation Responsibility ........................................................................................................... 16
33.4 Consequences of Force Majeure ............................................................................................. 16
33.5 Force Majeure Events Exceeding 60 Days ............................................................................ 16
34.0 Document Requirement ................................................................................................................... 16
34.1 EMS Requirement ........................................................................................................................ 16
34.2 Documents Required for Ingredients ....................................................................................... 16
34.3 Documents Required for Packaging Material ....................................................................... 17
35.0 ISO/ Environment Management System Requirements ............................................................ 17
36.0 General Safety Rules for Purchase/Work Order .................................................................... 17
Annexure 1: Plant Locations and Store Timing .................................................................................... 19
Annexure 2: INCO Terms ........................................................................................................................ 20
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01.0 Scope
Unless stated specially, all purchase orders, agreements and contracts shall be governed by this
General Terms and Conditions of Purchase Order. It is also available at our website
http://www.dudhsagardairy.coop/tenders/. Any update or revision on this document will also
get uploaded at http://www.dudhsagardairy.coop/tenders/.
02.0 Interpretation & Glossary
Term Interpretation / Full Form
RFQ Request for Quotation / Purchase Inquiry
PO Purchase Order
GST Goods and Service Tax
Union Mehsana District Co-operative Milk Producers’ Union Ltd.
Dairy Mehsana District Co-operative Milk Producers’ Union Ltd.
Dudhsagar Dairy Mehsana District Co-operative Milk Producers’ Union Ltd.
ARC Annual Rate Contract
AMC Annual Maintenance Contract
You/Supplier Vendor or Bidder or Supplier
RTO Return to Origin
NIT Notice Inviting Tender
COD Cheque on Delivery
03.0 Formation of Contract/Purchase Order/Agreement
No contract shall be deemed to have been formed until and in so far as Union accepts an offer
by placing a written order (“Purchase Order”) duly signed by Authorized Signatory.
These General Terms and Conditions along with the covering Purchase Order (which term shall
be deemed to include plans, specifications, regulations, quotations and other documents only to
the extent that any of the same are incorporated by reference) contain the entire agreement
of the parties, and expressly limits acceptance to the terms stated herein.
Any additional or different terms proposed by the Supplier are objected to and are hereby
rejected unless Union shall accept the same in writing.
Failure of Union to enforce its rights under the Purchase Order and the General Terms and
Conditions shall not constitute a waiver of such rights or any other rights under the Purchase
Order and the General Terms and Conditions or otherwise.
04.0 PO Acknowledgement
Vendors needs to acknowledge the receipt of Purchase Order and confirm the delivery of
goods/services as per schedule given within 24 hours of receipt of PO by email/hard copy. In
case of no confirmation/objection received from vendor within 24 hours of receipt of PO, it will
be assumed that it is acceptable to vendor and all terms and conditions of PO will be binding.
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Shipment of any Goods (which term shall have the meaning as set out in the Purchase Order)
pursuant to the Purchase Order shall be deemed to be an acceptance by the Supplier of the
precise terms and conditions hereof.
05.0 Rates
Rates mentioned in PO are firm and not subject to any variation or escalation clause except it
is specifically mentioned in PO or RAL/ARC/AMC/tender or e-tender terms on which PO is
based.
06.0 Quantity
No variations in quantity shall be accepted for payment except as authorized in writing by
Union’s purchasing department. Any shipments in excess of what is set out in the Purchase Order,
may be returned to the Supplier at the Supplier’s sole expense, which shall include a reasonable
cost for Union’s handling, or retained by Union at no increase in price.
To the extent that Goods covered by this Purchase Order are produced in accordance with
drawings or specifications which are proprietary to Union or to Union’s customer, the Supplier
shall not manufacture, use or retain such Goods, or drawings, specifications or parts therefore,
other than as required to be delivered under this Purchase Order. Any such excess Goods, or
parts therefore, shall be provided free of charge to Union upon completion.
07.0 Quality of Goods
The goods supplied against PO issued shall confirm to our described specification, specimen etc.
mentioned in the RFQ/Tender Document/PO. Initial receiving/unloading of the goods
immediately on delivery is not the final acceptance of quality. All goods, if found sub-standard/
defective/ of poor machinability during actual use, shall be rejected and the supplier shall
replace such rejected goods at their own cost and risk.
08.0 Penalty
Goods shall be delivered strictly according to our delivery schedule and must conform to our
specification, quality, specimen etc. In case of default, we may procure the material from an
alternative source and any extra cost incurred therefrom may be charged to you apart from
levying liquidated damages.
09.0 Changes in PO
Union may at any time, by written order, make changes or additions within the general scope
of this Purchase Order, in any one or more of the following, which are non-exhaustive:
(i) drawings, designs, statement of work, or specifications;
(ii) method of shipment or packing,
(iii) place of inspection, delivery or acceptance;
(iv) quantities, and
(v) delivery schedules.
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If any such change causes an increase in the cost of, or the time required for, performance of
this Purchase Order, the Supplier shall notify Union in writing immediately with documentation
of such increase and an appropriate equitable adjustment may be made in the price or time of
performance, or both, in the sole discretion of Union, by written modification of the Purchase
Order.
Any claim by the Supplier for such adjustment must be asserted within 5 days, or such other
period as may be agreed on in writing by the parties, after the Supplier’s receipt of notice of
the change. Nothing contained in this paragraph shall excuse the Supplier from proceeding with
the contract as amended, unless specifically exempted in writing by Union.
10.0 Execution of the Purchase Order
The Supplier shall perform, all of its obligations under this contract:
(i) in strict accordance with the terms of the contract, including all amendments, work orders
and other related documents;
(ii) in a professional, commercially diligent basis, in accordance with the generally accepted
industry and professional standards, procedures and practices, to the reasonable
satisfaction of Union and
(iii) in accordance with the requirements laid down by or pursuant to law, and/or applicable
self- regulatory rules, inter alia in regard to quality, health, safety, the environment and
advertising.
Unless otherwise provided under the Purchase Order, the Supplier shall be responsible for
obtaining all applicable permits required for the Supplier’s performance of the Purchase Order,
including, without limitation, in respect of the manufacturing, importation, transportation and use
of the Goods and the clearances required from the port authorities and custom authorities for
any imported Goods.
If any work in respect of the Goods is performed at Union’s location, that shall be done during
the normal work hours at that location, unless parties have agreed otherwise in writing. The
Supplier is obliged to carry out such work outside of those working hours on Union’s first request.
The Supplier shall arrange at its own expense and in good time the permits, exemptions,
approvals and decisions needed for the performance of such work and/or the employment of
personnel.
11.0 Delivery of Material
Deliveries shall take place (in accordance with the relevant provisions of the most recent version
of INCO terms) as per INCO terms mentioned in the Purchase Order.
The vendor is advised to deliver vehicles on or before 04.00 pm at Union. Stores will unload
material from 08:00 am to 06.00 pm on all working days except Sundays and Public holidays.
Vehicles reported after 04.00 pm shall not be unloaded on the same day and will be carry
forward to next day.
Working hours of stores at different locations is given in Annexure-1.
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Suppliers shall ensure delivery of goods as per our requirement and schedule. Delivery made
after the stipulated time may be refused or may be accepted with a special permission from
Manager (Purchase).
Vendors are requested to provide dispatch details like vehicle no, transporter name, driver's
name, Driver's mobile number and expected date & time of delivery in one day advance before
the vehicle is expected to reach to Union.
The Supplier shall give Union timely advance notice of the progress of and the possibility of the
delivery time being exceeded. Such advance notice does not release the Supplier from its
liability in the event of the term actually being exceeded. Union shall have the right to levy such
damages as set out in the Purchase Order in case of any delays in meeting the agreed timelines.
Any extension of time to be provided shall be at the sole discretion of Union and shall be without
prejudice to the right of Union to levy damages.
Unless otherwise provided in the Purchase Order, delivery in whole or in part shall not be made
more than 10 days prior to required delivery dates. Union may return earlier deliveries at the
Supplier’s sole risk and expense. The Supplier shall comply with the delivery schedule but shall
not make material or production commitments in advance of such time as the Supplier reasonably
believes necessary to meet the schedule without prior written approval by Union.
We advise you to instruct your logistic persons/transporters that vehicle parking in front of
Union’s gate is not allowed as well as it not advisable to park a vehicle on Highway.
Union will allow the vehicle inside as per dispatch details given by vendors and on particular
time only.
Union is not liable to pay any demurrage charge in case of the vehicle will not be unloaded
due to any particular reason.
Vehicles will be unloaded as per FIFO system only.
Logistic firms/ courier services are also bound by this policy.
12.0 Packaging
The Goods and/or materials must be packaged and preserved in such a way that protection
against external factors is guaranteed. The Supplier is obliged to follow the provisions of the
Purchase Order and any instructions by Union in this regard.
All supplies shall be in closed vehicles/covered by tarpaulin to protect the goods from outside
contaminants.
13.0 Inspection and Quality Control
Without prejudice to any rights in law, contract or otherwise, including but not limited to rejection
of Goods, Union reserves the right to inspect, to check and/or to test the Goods delivered or to
be delivered, as well as the facilities of the Supplier, either acting for itself or through another,
irrespective of where the Goods, or the facilities in question are located subject to providing
reasonable notice. The Supplier shall cooperate with the above. Union can further require a
production or confirmation sample, free of charge. The inspection costs shall be borne by the
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Supplier if the inspected Goods and/or materials fail to meet the specifications or general
requirements as provided for in Clause Quantity.
The Supplier acknowledges that Union does not carry out full acceptance checks on the Goods.
If any (part of a shipment or a production batch of the) Goods do not conform to the
representations and warranties as set forth in Clause Guarantee and Warranties and the
specifications, Union may reject, at its sole discretion, the entire shipment or production batch
without any payment becoming due by Union for any part of such shipment or production batch
of the Goods and without any liability towards the Supplier. Union shall store the rejected Goods
or cause them to be stored at the Supplier’s sole expense and risk. Without prejudice to other
rights in law, contract or otherwise that Union may have, Union, notwithstanding any prior
acceptance, at its option, may reject and return for credit or replacement or require prompt
rework of any Goods, which are defective in material or workmanship or otherwise fail to
conform to all applicable specifications or that have defects or are unsuitable for the purpose
for which they were meant.
Actual quantity as received by our stores department will be considered as final and binding
to both parties.
14.0 Rejection of Goods
Supplier has to ensure lifting/replacement of the rejected material within 15 days from the date
of receipt of intimation from the Union. Supplier are requested to lift the said material on or
before above said period.
In case of failure to do so, Union may scrap the material through approved scrap rates and
difference of original value and scrap value will be directly debited to the Supplier.
Else Union may charge Rs 10/Sq ft/ fortnight of the area utilized in our stores or Rs 5000 per
fortnight, whichever is higher.
Union has right to impose penalty also if losses of production time and machine downtime is on
the higher side than approved standards.
Future business with the vendor will also depend on the frequency of rejection and promptness
of vendor to attend the same. The decision of I/C Managing Director of the Union shall be
considered as final and binding to all.
15.0 Invoicing
Please ensure the following points at the time of material supply:
Invoices should be in the name of Mehsana District Co-operative Milk Producers’ Union Ltd.
Three copies each of Invoice and delivery challan shall be accompanied with a supply of
material amongst which original and duplicate copy will be retained by the receiver of goods
whereas triplicate/transporter copy shall be acknowledged and returned to transporter as a
token of receipt of material.
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All materials supply shall accompany Certificate of Analysis (COA)/ test report with invoice
copy itself at the time of material receipt. Any vehicle without COA will not be received from
Stores Department and would be returned to and suppliers/vendors at their own risk.
Necessary E-way bills shall be generated by vendors and to be given with invoice only.
16.0 E-Way Bill
It would be compulsory for all vendors to generate E Way bill with consignment as per
government norms.
Purchase order (PO) number given by us must be written on invoice and delivery challan.
No materials will be unloaded without a purchase order reference. Even vehicle entry would not
be possible without PO Number.
You are aware that that government has made it mandatory to generate E-way bill for all kind
of materials movement from October 1st 2018 with following exemptions /relaxation of no
need to generate E Way bill if value of materials is less than Rs. 50000/-. So it would be
compulsory for all vendors to generate E Way bill with consignment considering above.
Hence, we request all our approved vendors to supply all material to Union or its different
plants (Dairy Units, CCs and CFPs etc.) with properly generated E-way bill with accurate and
correct information. We will not accept material if invoice is not accompanied with E-way bill at
the time of receipt of material at Stores.
From the E-way bill portal ( https://ewavbill.nic.in/) vendor can generate E Way bill based on
GST no. Since field of location/premise is editable vendor is advised to edit field and enter full
details of delivery plant, as the case may be.
E-way bill is very much required to avoid any issue regarding place of delivery when material
is in-transit, as place of discharge is more important to prove ownership of the material. If this
is not mentioned by any vendor for whatsoever reason then all kind consequences shall be borne
by supplier/vendor of the goods.
We will not accept material if invoice is not accompanied with E-way bill at the time of receipt
of material ay stores. It is also applicable if vendor is supplying materials in courier or through
3rd party logistics mode like DHL/V-Trans/Lalji Mulji etc.
17.0 Excess Material
Please do not send excess materials than PO quantity. We allow 5% tolerance limit than PO
quantity only for packaging materials and bulk items. Any excess materials beyond this limit
will not be unloaded.
18.0 Payment
Payment will be made as per PO terms after the safe receipt and installation of goods for
quantities approved. Union shall be free to withhold payment in part or full if supplies are found
substandard /damaged / defective or rejected on any other account.
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The Union shall be given the choice to make payments for the purchase of the product by way
of online payments, cheque on delivery (COD) or any other legal methods of payment as may
be available.
The Vendor shall generate and provide to the Union reports of the Products that are being
delivered which reports shall contain details of the orders placed, the sale amounts invoiced,
sales not delivered and hence RTO (return to origin) and any returns by the Union.
It is hereby clarified that Union shall not be required to provide any other information (including
any confidential information or any information about other vendors) to the Vendor vide such
Reports or otherwise and any such information shall be the proprietary information of the
Company.
The payment of sale proceeds of the Products by the Vendor to the Union shall be on thirty days
(30 days) basis or as mentioned in PO. The Union shall pay to the Vendor for the sale proceeds
of the Products which have been duly delivered to the Union.
(i) any adjustments for any RTO and return by the Union within three (3) months from the
date of delivery of Products to the Union; and
(ii) all other amounts due and payable by the Vendor to the Union on accordance with these
Terms & Conditions and/or the Vendor Agreement.
19.0 On-site Instructions and Regulations
The Supplier shall at all times adhere to the applicable rules on the sites and at the facilities of
Union, such as hygiene, environmental and safety regulations.
The only persons granted access to the areas of Union are those registered by the Supplier with
Union and whose admission has been approved by Union.
Other than in cases of intentional act or omission or gross negligence on its own part or its
executive management staff, Union cannot be held liable for any damages or any injuries of
any nature whatsoever and originating or caused in any manner whatsoever in the execution of
the Purchase Order to the Supplier, to third-parties engaged or otherwise involved by the
Supplier in the execution of the Purchase Order, to Goods of the Supplier or those third-parties
or persons employed by the Supplier or those third-parties.
20.0 Delivery of Dangerous Materials
Supplier shall arrange to send material falling under "Dangerous Goods Class 6 Poison" with
relevant material safety data sheet (MSDS) to enable us handling of material safely.
Supplier shall arrange to send classifications of chemicals falling under category class 3/6/8
with relevant material safety data sheet (MSDS) to enable us handling of material safely. You
must also carry TREM card during transportation of solvent and as and when applicable.
21.0 Guarantee and Warranties
The Supplier guarantees/warrants that the Goods being delivered and the accompanying
Documentation and Materials meet the agreed specifications, properties and requirements or,
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if no agreements have been made in that regard, the specifications, properties and
requirements that are customary in accordance with best industry standards for the trading of
these Goods. The Supplier further guarantees that the Goods and the accompanying
Documentation and Materials meet all of the government regulations in the country of production
and the country to which they are being supplied. The warranties contained in this paragraph
are non-exhaustive, and any other applicable warranties shall extend to Union and its customers.
Union’s inspection and/or acceptance of and/or payment for Goods shall not constitute a waiver
by it of any warranties.
The Supplier further guarantees that the Goods are fit for purpose and can be used and
processed for that purpose and that the Goods possess at all times a high and consistent level
of quality and that they meet the requirements laid down by or pursuant to law, and/or
applicable self-regulatory rules, inter alia in regard to quality, health, safety, the environment
and advertising.
Independent and without prejudice to the warranties provided by the Supplier, the Supplier
shall transfer and/or assign all the guarantees and warranties received from the original
manufacturers from whom the Supplier has sourced the Goods or any parts thereof. The Supplier
shall procure the warranties set out in 10.1 and 10.2 above from the original manufacturer and
assign such warranties in favour of Union. In case the warranties provided by the original
manufacturer is not for the entire warranty period set out specifically in the Purchase Order, the
Supplier shall step in and provide such warranties for the remaining warranty period set out in
the Purchase Order.
Vendor shall give guarantee for the material supplied by him against manufacturing defect and
shall agree to replace free of cost if it is found defective or not conforming to our specifications.
In such case, the total cost of transportation will be to his account.
22.0 Supplier’s Warranties and Covenants
Without prejudice to any other representation and/or warranty contained in the Purchase
Order, the Supplier hereby warrants and represents to Union that:
a) it is an entity duly organized and existing under the laws of its country of incorporation
and has the power and authority to carry on its business as now conducted, and to
perform its obligations under the Purchase Order;
b) there are no pending or threatened actions or proceedings before any court or agency
which either individually or in aggregate may adversely affect its right to perform its
obligations under the Purchase Order;
c) the Goods supplied shall be in accordance with the specifications for the Goods and in
accordance with the Purchase Order and in accordance with any highest applicable
standards set by the relevant standards organizations and/or applicable laws;
d) the Goods shall be free from defects in design, materials and workmanship, and suitable
for the relevant purpose of those Goods; and
e) the Supplier shall provide to Union, good and marketable title to the Goods free of any
charge, liens, title defect or encumbrance;
f) all Goods supplied to Union and all material used for packing and shipping the Goods
(including, without limitation, temporary or replacement fittings such as transport gaskets,
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packaging and strapping or protective materials) shall be free from any substance which
is prohibited under applicable laws;
g) it shall comply with all laws, regulations or government orders concerning the Goods
and/or services to be provided under this order, including any national, international,
state or local laws dealing with the environment, health and safety, labour and
employment, transportation or storage of hazardous materials, and import/export or
customs requirements, including without limitation and if applicable, the manufacture and
shipment of Goods purchased or returned hereunder. Upon request, the Supplier shall
provide Union with written assurances of compliance and cooperate with any efforts to
verify the integrity of the Supplier’s supply chain. The Supplier shall indemnify, defend
and hold Union harmless from any liability, losses, damages, penalties or claims arising
from the Supplier’s actual or alleged failure to comply with any of the above.
23.0 Intellectual and Industrial Property Rights
Drawings, images, designs, models, calculations, processes, methods, tools, moulds and
everything else that can be the subject of any right of intellectual or industrial property or can
be placed on par with such a right (hereinafter referred to as “Documentation and Materials”),
which are issued by Union or which are made on the instructions of Union or in that connection
by or on behalf of the Supplier for Union and all intellectual and industrial property rights in
their regard accrue exclusively to Union, which is also deemed to be the maker and/or designer,
irrespective of whether Union pays a separate or inclusive fee for that purpose. The Supplier
undertakes to do everything necessary to provide Union with the exclusive rights referred to
above (including any necessary deeds of transfer). Union holds the rights to all Documentation
and Materials, regardless of their form, provided by Union to the Supplier in relation to the
making of an offer and the execution of the contract, irrespective of how they are used or
stored. Unless expressly approved by Union and necessary for performance of this Purchase
Order, the Supplier shall not use or disclose furnished information concerning Union’s Goods or
any property relating to the Documentation and Material without the prior written consent of
Union.
The Supplier is obliged to return Documentation and Materials issued by Union on the first
request of Union and in all cases upon termination of contract. The risk concerning the
aforementioned Documentation and Materials is borne by the Supplier until such Documentation
and Materials are returned. The Supplier will check the aforementioned Documentation and
Materials for accuracy and mutual cohesion prior to commencing execution of the contract and
will report deviations and inaccuracies to Union, in the absence of which the Supplier will be
liable for all damages and costs suffered by Union in that regard.
The Supplier shall clearly mark the Documentation and Materials issued by Union as being the
property of Union and inform third-parties of Union’s right of ownership. The Supplier shall
immediately inform Union if the Documentation and/or Materials are subjected to attachment
or no longer freely available to the Supplier for other reasons.
The Supplier shall refrain from using the Documentation and Materials issued by Union for
purposes other than those for which they were provided and will not reproduce them in full or
in part, by any means whatsoever, issue them to third parties or show them to third-parties.
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The Supplier guarantees to Union that the use (including sale or delivery) of the Goods delivered
to Union does not infringe any right of intellectual or industrial property belonging to a third-
party and will indemnify Union on its first request against claims of third-parties and defray in
full all damages and costs suffered and incurred by Union in connection with those claims. Union’s
approval of Documentation and Materials and other notifications or information issued by or on
behalf of the Supplier does not affect or diminish the obligations of the Supplier under this
clause and these general conditions.
24.0 Confidentiality
The Supplier is obliged to protect the confidentiality of all information originating from Union,
including all information coming to its notice in the context of a request for an offer, an order
and/or the execution of a contract and to stipulate the same in respect of personnel and third-
parties engaged in the context of making an offer, assessing an order or executing a contract.
The provisions of this clause are applicable in particular – but not solely – to formulae, know-
how or procedures of production, prices, confidential business and technical information,
Documentation and Materials provided by Union to the Supplier. The Supplier is prohibited from
using the aforesaid information for its own purposes or for third-parties. To the extent that the
Supplier must disclose any information originating from Union in the performance of this contract
to third parties, it shall do so after either having obtained written consent of Union and having
entered into confidentiality undertakings with such third parties.
Without Union’s prior written consent, the Supplier shall abstain from any publicity in whatsoever
form about any contract and/or cooperation between the parties or of any of the terms and
conditions or other facts with respect to any contract between the parties, including the status
thereof and will direct its directors, officers, employees and representatives to do the same.
25.0 Indemnity
The Supplier shall, at its sole expense, defend any suit or proceeding brought against Union or
its customers so far as such suit shall be based on a claim that any Goods or any part thereof
supplied under the Purchase Order constitutes an infringement of any applicable laws of any
country including but not limited to patent or copyright granted under the laws of any country,
and the Supplier shall pay all damages and costs awarded therein. If the use of such Goods or
part thereof is enjoined in such suit, the Supplier shall, at its own expense and at its option, either
procure for Union the right to continue using such Goods or part thereof, or replace the infringing
Goods or part thereof with a non-infringing equivalent or modify it so it becomes non-infringing,
or upon showing inability to do any of the foregoing, shall remove such Goods or part thereof
and refund the purchase price and the transportation and installation costs thereof.
The Supplier will obtain and maintain in force, at no expense to Union, comprehensive general
liability insurance with products liability coverage and an endorsement, naming Union as
additional insured in sufficient amounts and with insurance companies acceptable to Union, to
cover any liability under the Purchase Order.
The Supplier agrees to indemnify, hold harmless and defend Union, its officers, agents and
employees, parents, subsidiaries, successors and assigns against any loss, cost, damage or
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expense (including attorney’s fees) arising out of any claim or charge for personal injury, death
or property damage or any other loss or damage asserted against any of the foregoing parties
and attributable to the Goods or the use thereof by Union, unless resulting from the sole
negligence of Union.
The Supplier agrees to indemnify, hold harmless and defend Union, its officers, agents and
employees, parents, subsidiaries, successors and assigns against any loss, cost, damage or
expense (including attorney’s fees) arising out of non-compliance and/or breach by the Supplier
of any terms, conditions, representations or warranties set out under these general terms and
conditions and/or the Purchase Order.
26.0 Transfer of Risk and Title
The Supplier guarantees that the full and unencumbered ownership of the Goods is supplied
under the Purchase Order.
The Goods and/or materials will remain at the expense and risk of the Supplier until they are
delivered, in accordance with the applicable INCO terms as set out in the Purchase Order.
Title in the Goods shall pass from the Supplier to Union at the time of delivery to such place as
specified by Union, unless
(i) otherwise agreed upon between the parties, or
(ii) if the Goods are rejected by Union in accordance with the provisions of Clause Inspection
and Quality Control.
27.0 Substitutions
The Supplier shall not substitute materials, components, processes or other requirements
pertaining to the Goods without written consent of Union.
28.0 Withdrawal of Order
The Union reserves the right to withdraw PO in part or in full without assigning any reason
thereof particularly in the cases where the delivery schedule does not adhere to PO.
29.0 Documentation, Parts and Tools
All drawings, manuals, computer programs, parts, tools and user rights and/or onward delivery
of the Goods shall be delivered along with delivery of the relevant Goods to Union and, if
made specifically in connection with the order placed by Union, transferred in ownership to
Union in accordance with the provisions of Clause Transfer of Risk and Title of these conditions.
30.0 Prohibition on Outsourcing and Assignment
The Purchase Order shall be binding upon and shall inure to the benefit of the Parties and their
respective successors and permitted assigns. The Supplier shall not without the prior written
consent of Union assign to any person any benefit of or obligation under the Purchase Order in
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whole or in part. Union shall have the right, in its sole discretion, to assign the Purchase Order
and each of the guarantees and warranties to any third party.
Claims of the Supplier on Union are not transferable without written consent of Union.
31.0 Termination
The Purchase Order shall come into effect on the date of the Purchase Order or if specifically
mentioned as Effective Date, then that Effective Date in the Purchase Order.
Either Party may give notice in writing to the other party terminate the Purchase Order with
immediate effect:
a) if an order is made or a resolution is passed for the winding-up of the other party, which
order is not stayed or appealed against, within a period of 30 Days of passing of such
order;
b) if an order is made for the appointment of an administrator to manage the affairs,
business and property of the other party or a receiver and/or manager or
administrative receiver is appointed in respect of all or any of the other party’s assets;
c) if the other party takes or suffers any similar or analogous action to those stated in
Clause Termination; or
d) if the other party ceases, or threatens to cease, to carry on business for a continuous
period of 30 Days.
Union shall have the right to terminate the Purchase Order by giving fifteen (15) Days prior
notice in writing if the Supplier commits a breach of any of the terms of the Purchase Order and
such breach is not remedied within thirty (30) Days from the date of notification of such breach
by Union.
Notwithstanding anything contained in the Purchase Order or any part thereof, may be
terminated by Union for convenience, at no additional cost and liabilities, by delivering 30
(thirty) Days’ written notice to the Supplier. For avoidance of doubt, it is clarified that, the
termination shall not operate to terminate any rights or obligations, which may have accrued to
either Party prior to such termination in accordance with the Purchase Order.
Union shall not be required to make any further payments to the Supplier save and except in
respect of the Goods already shipped in accordance with terms under the Purchase Order. It is
hereby clarified that the Supplier shall not be entitled to any payments of or compensation
whatsoever, on termination, for any loss of profit or anticipated profit, loss of opportunities, loss
of use, loss of production, loss of contracts, or for any other financial or economic loss
whatsoever, nor for any indirect or consequential damages that it may suffer, nor the incurring
of expenditure in the expectation of completing the supply of the Goods.
Union shall not be liable for any third party claims or losses incurred by the Supplier pursuant
to any termination howsoever occasioned.
Termination of the Purchase Order however caused shall be without prejudice to any rights that
Union has under the Purchase Order as at the date of termination of the Purchase Order.
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32.0 Jurisdiction
In Case of Dispute, Mehsana shall be the Jurisdiction.
33.0 Force Majeure Clause
33.1 Definition
The term “Force Majeure” means any event or circumstance or combination of events or
circumstances that affects the performance by the vendor of its obligations pursuant to the terms
of this Agreement (including by preventing, hindering or delaying such performance), but only
if and to the extent that such events and circumstances are not within the vendor’s reasonable
control and were not reasonably foreseeable and the effects of which the vendor could not
have prevented or overcome by acting as a Reasonable and Prudent person or, by the exercise
of reasonable skill and care. Force Majeure events and circumstances shall in any event include
the following events and circumstances to the extent they or their consequences satisfy the
requirements set forth above in this Clause:
(i) the effect of any element or other act of God, including any storm, flood, drought,
lightning, earthquake, tidal wave, tsunami, cyclone or other natural disaster;
(ii) fire, accident, loss or breakage of facilities or equipment, structural collapse or
explosion;
(iii) epidemic, plague or quarantine;
(iv) air crash, shipwreck, or train wreck;
(v) acts of war (whether declared or undeclared), sabotage, terrorism or act of public
enemy (including the acts of any independent unit or individual engaged in activities in
furtherance of a programme of irregular warfare), acts of belligerence of foreign
enemies (whether declared or undeclared), blockades, embargoes, civil disturbance,
revolution, rebellion or insurrection, exercise of military or usurped power, or any
attempt at usurpation of power;
(vi) radioactive contamination or ionizing radiation;
33.2 Notice and Reporting
33.2.1 The Vendor shall as soon as reasonably practicable after the date of commencement of
the event of Force Majeure, but in any event no later than two (2) days after such
commencement date, notify the Union in writing of such event of Force Majeure and
provide the following information:
(a) Reasonably full particulars of the event or circumstance of Force Majeure and
the extent to which any obligation will be prevented or delayed;
(b) Such date of commencement and an estimate of the period of time required to
enable the vendor to resume full performance of its obligations; and
(c) All relevant information relating to the Force Majeure and full details of the
measures the vendor is taking to overcome or circumvent such Force Majeure.
33.2.2 The Vendor shall, throughout the period during which it is prevented from performing,
or delayed in the performance of, its obligations under this Agreement, upon request,
give or procure access to examine the scene of the Force Majeure including such
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED General Terms and Conditions of Purchase Order: Version February 8, 2021 Document No.: GTC/0011/1/0221
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information, facilities and sites as the other Party may reasonably request in connection
with such event. Access to any facilities or sites shall be at the risk and cost of the Party
requesting such information and access.
33.3 Mitigation Responsibility
33.3.1 The Vendor shall use all reasonable endeavours, acting as a Reasonable and Prudent
Person, to circumvent or overcome any event or circumstance of Force Majeure as
expeditiously as possible, and relief under this Clause shall cease to be available to the
Vendor claiming Force Majeure if it fails to use such reasonable endeavours during or
following any such event of Force Majeure.
33.3.2 The Vendor shall have the burden of proving that the circumstances constitute valid
grounds of Force Majeure under this Clause and that it has exercised reasonable
diligence efforts to remedy the cause of any alleged Force Majeure.
33.3.3 The Vendor shall notify Union when the Force Majeure has terminated or abated to an
extent which permits resumption of performance to occur and shall resume performance
as expeditiously as possible after such termination or abatement.
33.4 Consequences of Force Majeure
Provided that the Vendor has complied and continues to comply with the obligations of this
Clause and subject to the further provisions: (i) the obligations of the Parties under this
Agreement to the extent performance thereof is prevented or impeded by the event of Force
Majeure shall be suspended and the Parties shall not be liable for the non-performance thereof
for the duration of the period of Force Majeure; and (ii) the time period(s) for the performance
of the obligations of the Parties under this Agreement to the extent performance thereof is
prevented or impeded by the event of Force Majeure shall be extended for the duration of the
relevant period of Force Majeure except as provided herein.
33.5 Force Majeure Events Exceeding 60 Days
If an event or series of events (alone or in combination) of Force Majeure occur, and continue
for a period in excess of 60 consecutive days, then Union shall have the right to terminate this
agreement, whereupon the Parties shall meet to mitigate the impediments caused by the Force
Majeure event.
34.0 Document Requirement
34.1 Food Safety Management System (FSMS) Requirement
We have implemented ISO 14001: 2015 & ISO 22000:2005. Hence, we require following
Documents in material receipt for all supplies like raw materials, packaging materials, etc.
34.2 FSMS Documents Required for Ingredients
1. Ingredients - origin of country/source
2. Complete flow chart for manufacturing/ processing
3. List of ingredients (must include color, flavor, additives etc. if added)
4. Copy of FSSAI license and any other statutory legal compliance
5. Halal certificate (every year) or upon renewal
6. Food grade certificate for all materials
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED General Terms and Conditions of Purchase Order: Version February 8, 2021 Document No.: GTC/0011/1/0221
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7. Detail test report (as per FSSAI regulation) from NABL approved laboratory (every six
month)
8. Shelf life, storage condition, nutrition labeling, GMO declaration and allergen etc. should
be mentioned
34.3 FSMS Documents Required for Packaging Material
1. Complete flow chart for manufacturing process
2. List of raw materials and country of origin (mention additives, if added)
3. Copy FSSAI license and any other statutory legal compliance
4. Food grade certificate for all plastic materials which directly in contact with product
5. Detail test reports (as per FSSAI regulation) from NABL approved laboratory (every six
month)
6. Overall migration test report (every six month) from NABL approved laboratory
Kindly follow the same and arrange to send us above documents via courier/e-mail to QA
Packaging <[email protected]> every six month or whenever changed/updated.
35.0 ISO/ Environment Management System (EMS) Requirements
We are QMS - ISO 9001:2015, EMS - ISO 14001: 2015 and FSMS - ISO 22000:2005
certified unit. We expect you to follow eco-friendly processes in your company such as waste
minimization, reduction in air pollution, water pollution and soil contamination etc.
The supplier has to ensure that their vehicle coming to Union should be:
1. PUC certified vehicles having valid PUC requirement
2. Vehicles should be properly maintained (including but not limited to) with no leakage of oil
from engine/gearbox.
3. Preferably vehicle should be closed to avoid aerial contamination
4. Use of energy efficient vehicles and technology for manufacturing of goods/material
5. Your Vehicle must carry fitness certificate issued by a competent authority like RTO etc.
36.0 General Safety Rules for Purchase/Work Order
1. Before entering the Dairy premises first get acquainted yourself studying the site layout
map displayed at main gate / time keeper office.
2. Wearing mask is mandatory at Union’s premise. This is applicable to all
persons/visitors/vendor/supplier/driver entering Union premises. No person shall be
allowed to enter Union premises without mask. And if any person found without mask within
the premises. He/She shall be liable to pay penalty of Rs.500/- without any objections. This
will be remaining effective as per guidelines of Government of Gujarat.
3. Do not carry any kind of flammable materials like a matchbox, lighter, stove, SIGRI etc.
4. Cigarette and eatables like Gutkha, Pan Masala etc. are prohibited within the company
premises. In any case, if someone found with Guthkha/Pan Masala/ Cigarette, then Union
will impose a penalty of Rs. 500/- and entry of particular person shall be permanently
prohibited in the premises. It is applicable to all carriers/drivers/any representatives of
vendors/ bidders/suppliers/service providers or any visitors.
5. Do not enter any plant area without permission.
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6. You are responsible for your own act & safety you are advised not to enter any restricted
area and follow the directed path only. In case union faces any losses or damages because
of any act done by the driver/visitor/any person he she shall be liable to pay the damages
to the union.
7. Do not use a mobile phone at tank farm and any plant area.
8. Do not take photographs in the company
9. Do not enter without Helmet and shoes in any plant area.
10. Park your vehicle at the designated parking area.
11. Meet only authorized person for which you have taken permission.
12. Follow work permit system wherever required.
13. Ensure safety devices/accessories on your machines and equipment.
14. Use work specific PPEs.
15. Follow safe material handling practices.
16. You have to abide by our Safety, Health and Environment Policy.
17. Violation of Safety norms will attract heavy penalty as decided by management.
18. If you hear an emergency siren, do not panic and talk to company employee for actions to
be taken.
19. As soon as you know about emergency try to reach nearby assembly point as per factory
drawing.
20. In case of gas leakage, move in a crosswind direction
21. Don't go at the emergency spot
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED General Terms and Conditions of Purchase Order: Version February 8, 2021 Document No.: GTC/0011/1/0221
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Annexure 1: Plant Locations and Store Timing
Plant Plant Code
Address and Location Contact Number Store Timing
Dudhsagar Dairy Mehsana
MM01 Post Box No. 1, State Highway, Mehsana – 384 002. Gujarat, India.
Phone: (02762) 253201-05 Fax: (02762) 253422
8:00 AM – 6:00 PM Sunday Closed
Vihar Chilling Center
MM03
At: Vihar, Taluka: Mansa, District: Gandhinagar, State – Gujarat.
Phone: (02763) 252282
8:00 AM - 4:00 PM Sunday Closed
Hansapur Chilling Center
ML02 Hansapur, Dist. Patan, State –
Gujarat. Phone: (02762) 222129
8:00 AM - 5:00 PM Sunday Closed
Kheralu ML03 Ambaji Highway, Kheralu, Dist. Mehsana, State – Gujarat.
Phone: (02761) 231012.
8:00 AM - 4:00 PM Sunday Closed
Harij Chilling Center
ML01 Harij, Dist. Patan, State – Gujarat
Phone: (02733) 222252
8:00 AM - 4:00 PM Sunday Closed
Kadi ML04
Nandasan Road Opp: Patel Oil Mill KADI, Pin – 382715 Taluka: Kadi, District: Mehsana Gujarat, India.
Phone: 7777949300
9:00 AM – 5:00 PM Sunday Closed
Dudh Mansagar Dairy, Manesar
MM02 Plot No. 26-D, Sector – 3, IMT – Manesar, Gurgaon, Haryana
Phone: (0124) 4366197
8:00 AM - 4:00 PM Sunday Closed
Dudh Motisagar Dairy, Dharuhera
MM04 Plot No. 17, HUDA Industrial Area Dharuheda – 123 106. District: Rewari, Haryana
Phone: (01274) 277100
8:00 AM - 4:00 PM Sunday Closed
Dudhsagar National, Jaipur
ML00
2nd Floor, Malwa Tower, Plot No. A-13 & 37, Nr. Khatipura Circle, Hanuman Nagar, Jaipur-302021, Rajasthan
Phone: (0141) 4031070
10:00 AM - 5:00 PM Sunday Closed
Cattle Feed Plant Ubkhal
MF01
Ubkhal, Vijapur, Dist. Mehsana. State: Gujarat.
Phone: (02763) 252332.
8:00 AM - 5:00 PM
Cattle Feed Plant Jagudan
MF03 At: Jagudan, Dist. Mehsana State: Gujarat.
Phone: (02762) 285065.
8:00 AM - 5:00 PM
Pashu Samvardhan Kendra, Jagudan
MR01
Nr. Toll Plaza, Ahmedabad State Highway, P.O. Jagudan – 382710. State – Gujarat
Phone (02762) 285330 / 285412. Fax: (02762) 253422.
8:00 AM - 4:00 PM Sunday Closed
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED General Terms and Conditions of Purchase Order: Version February 8, 2021 Document No.: GTC/0011/1/0221
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Annexure 2: INCO Terms
The seven Incoterms® 2020 rules for any mode(s) of transport are:
EXW - Ex Works (insert place of delivery)
FCA - Free Carrier (Insert named place of delivery)
CPT - Carriage Paid to (insert place of destination)
CIP - Carriage and Insurance Paid To (insert place of destination)
DAP - Delivered at Place (insert named place of destination)
DPU - Delivered at Place Unloaded (insert of place of destination)
DDP - Delivered Duty Paid (Insert place of destination)
Note: The DPU Incoterms replaces the old DAT, with additional requirement for the seller to
unload the goods from the arriving means of transport.
The four Incoterms® 2020 rules for Sea and Inland Waterway Transport are:
FAS - Free Alongside Ship (insert name of port of loading)
FOB - Free on Board (insert named port of loading)
CFR - Cost and Freight (insert named port of destination)
CIF - Cost Insurance and Freight (insert named port of destination)
For details refer Incoterms® 2020 published by International Chamber of Commerce
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED General Terms and Conditions of Purchase Order: Version February 8, 2021 Document No.: GTC/0011/1/0221
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MSDS Document I Vendor Data Sheet I Page 1 of 8
Vendor Data Sheet (Note: Vendor should provide information sought below in the given format on his letterhead.)
SAP Vendor Code (write new if not an existing vendor):
A: Category of Product S. No. Name of the Item / Category of Products Remarks
B: Contact Details Registered Office
Address:
Phone No. (with STD Code):
Fax No.
Email ID:
Website:
Corporate Office
Address:
Phone No. (with STD Code):
Fax No.
Email ID:
Website:
Communication Address
Address:
Phone No. (with STD Code):
Fax No.
Email ID:
Website:
MSDS Document I Vendor Data Sheet I Page 2 of 8
C: Type of Firm
Constitution of the firm (please tick): Proprietorship / Partnership /Private Ltd. Co./Public Ltd.
Co./Co-operative /Others (specify) ____________
C1: In case of proprietorship: Please enclose photocopy attested by public Notary (any of
the following): Shops & Establishment Act License /Udyog Aadhaar Registration Certificate or
Affidavit by Proprietor indicating name of proprietor.
C2: In case of Partnership Firm /LLP:
a) Whether it has been registered: Yes / No
b) If yes, provide certified, extract from the Registrar of firm
S.
No.
Name of Partners Educational
Qualifications
Experience
(In Years)
Partner/Director, in any other
firm/ Company (with details)
Also provide Partnership deed (Photocopy of partnership deed attested by Public Notary)
C3: If Private/Public Limited Company: CIN :
(Please enclose copy of memorandum of Articles of Association & Certificate of
incorporation)
S.
No.
Name of Partners DIN Educational
Qualifications
Experience
(In Years)
C4: If Cooperative: Please enclose copy of Registration Certificate under Co-operative
Societies Act.
D: Nature of Business
D: Primary Nature of Business (please tick): Manufacturing / Trading /Service /Importer
/Consultant /Commission Agent / Others (specify) _________________
E: Date of incorporation of firm:
F: PAN No.
MSDS Document I Vendor Data Sheet I Page 3 of 8
G: GST No.:
H: License Details (to the extent applicable): Please attach the copies of all the relevant
certificates/licences/approvals obtained for running the business. (e.g. Factory Act
registration, Environment Clearance Certificate, PF/ ESI registration Certificate, Specific
licences required for certain products, etc.)
I: Are you ISO accredited? If Yes, indicate for which facilities/ products/services?
Please enclose valid ISO certificate attested photocopy.
S. No. Facilities/Products/
Services
ISO
Standard
ISO Acquired on
ISO Certifying Agency
ISO Validity (Up to)
Does your company catalogue or any other document claim for meeting the requirements of
referred standard? Please provide details.
J: References of your customers:
S.
No.
Name, address and contact details of
your customers
Value of Business
(in Rs. Lakh)
Financial Year
K: Banking Details: Please enclose cancelled blank cheque along with this form
1. Bank Name with Branch Address
2. IFSC Code
3. Type of
4. Account
5. Account No.
L: Other Information
1. Details of any Notice served on the firm / owner / director by any statutory body.
2. Any pending lawsuit against the company / owner / partner / director currently
going on in any court in India / abroad.
3. If blacklisted by any customer, kindly provide details.
4. Whether any of your relative is working in Dudhsagar Dairy. If so, please give details.
5. Whether any of your relative is BOD in Dudhsagar Dairy. If so, please give details.
MSDS Document I Vendor Data Sheet I Page 4 of 8
DECLARATION
I / We certify that the information furnished above is correct and complete to the best of my/our
knowledge and belief. If at any time we are found to have concealed any material information
or if the same is found incorrect or misleading, MDCMPUL reserves the right to cancel the
registration and take any other action as deemed fit without notice or compensation. Also, we
undertake to inform you of any subsequent change in the above particulars regarding our
business from time to time, to keep all information current. We also undertake the responsibility
that in no case we will employ any consultant to deal with MDCMPUL.
We hereby confirm that the above information given by us is true and if at any point of time
found wrong / misleading / incomplete, MDCMPUL reserve the rights to accept and/ or reject
our offer in whole or part without assigning any reason further. Also, MDCMPUL will not enlist
our firm for any enquiry / requirement forever.
(Signature)
Authorised Signatory
Name:
Designation:
Date & Place:
MSDS Document I Vendor Data Sheet I Page 5 of 8
Annexure 1: Vendor Turnover Details Format
(CA Certificate)
Kindly provide details of turnover as below:
Note: DO NOT INCLUDE TURNOVER OF GROUP COMPANIES. Provide group companies
data in the same format separately.
Financial Year Turnover in Rs. Operational Profit (in Rs.) Remarks (if any)
2020-21 (mention period)
2019-20
2018-19
2017-18
2016-17
2015-16
2014-15
2013-14
2012-13
2011-12
2010-11
Remarks (if any):
(Signature)
Authorised Signatory
Name:
Designation:
Date & Place:
MSDS Document I Vendor Data Sheet I Page 6 of 8
Annexure 2: Vendor Experience Format
(to be provided on letterhead of the firm/company)
Kindly provide details of PO executed by you as below:
S. No.
Financial Year
PO Number
PO Date
Item Details
PO Quantity
Executed Quantity
Organisation PO Copy Attached (Yes/No)
Remarks (if any):
(Signature)
Authorised Signatory
Name:
Designation:
Date & Place:
MSDS Document I Vendor Data Sheet I Page 7 of 8
Annexure 3: Attachment List
Following documents are needed along with this Vendor Data Sheet
1. Original Cancelled Cheque
2. True Copy of PAN card
3. True Copy of GSTN
4. Original CA certificate for turnover
5. True Copy of PO mentioned in Annexure
6. True Copy of Licenses / Permits
7. Agreement about group companies on Rs. 300 stamp paper
8. True Copy of ISO certificate (if applicable)
9. List of important customers with their contact details.
MSDS Document I Vendor Data Sheet I Page 8 of 8
Annexure 4: Check List
The details are to be provided by suppliers in prescribed check list format, as below:
No Particulars Confirmation Page No
1 Agreed to supply material as per specification,
Terms & Conditions as enclosed (Yes / No)
2 GST Registration Number. Please attached document
3 Copy of PAN Card. Enclosed (Yes / No)
4 Valid certificates and licenses to be enclosed (Yes /
No)
5 Valid ISO Certificate to be enclosed (Yes / No)
6 Turn Over Certificate to be attached (Annexure 1)
7 Experience details provided (Annexure 2)
8 Vendor Data Sheet
9
10
11
12
13
14
15
Remarks (if any):
(Signature)
Authorised Signatory
Name:
Designation:
Date & Place:
Manufacturer’s Authorization Certificate Format (MAF) (Applicable only if asked specifically in tender. On Manufacturer/OEM Letter head with seal.)
Date: ________________
To,
Mehsana District Co-operative Milk Producers’ Union Ltd., Mehsana
Dudhsagar Dairy, Highway, Mehsana
Gujarat - 384002
Subject: Manufacturer’s Authorization Certificate
Reference: E-Tender Document: << Mention tender document number here>>
Tender ID: << Mention tender ID here>>
Dear Sirs,
This is with reference to the above-mentioned tender.
We <<NAME AND ADDRESS OF MANUFACTURER>> hereby authorize <<NAME AND
ADDRESS OF BIDDER>> to offer our range of product in their tender bid. Being authorized
<<NAME AND ADDRESS OF BIDDER>> may make techno-commercial and commercial proposal
for above mentioned tender.
Upon being awarded the PO, <<NAME AND ADDRESS OF BIDDER>> are authorized to supply,
install and commission our range of products falling under scope of the tender.
We as Manufacturer will provide all the techno-commercial and service support necessary to
<<NAME AND ADDRESS OF BIDDER>> for this project during the commissioning phase of the
equipment’s and until completion of warranty period as mentioned in tender document. We also
ensure that sufficient inventory of spare parts will be kept at our nearest service center for
timely service.
Our escalation matrix for support will be as under:
1st Level _________________________
2nd Level _________________________
3rd Level _________________________
Yours faithfully
(Seal & Signature)
Name: __________________
Designation:______________
Contact Details: ___________
Page 1 of 3
Format of Bank Guarantee (On Non – Judicial Stamp Paper of Rs. 300/-)
Bank Guarantee no. Date:
This deed of guarantee made this _______ day of 20____ (Two thousand ________ ) by (Name
and the address of the Bank), hereinafter referred to as the bank, which shall unless repugnant
to the context or the meaning thereof includes its legal, successors and assigns and Mehsana
District Co-operative Milk Producers’ Union Limited (hereinafter referred to as the DUDHSAGAR
DAIRY) which expression shall unless repugnant to the context or meaning thereof include its
legal Engineer in-Charge, successors or assigns.
Whereas the DUDHSAGAR DAIRY / its clients has awarded a contract bearing no.
________________ on M/s ___________________________________________________
(name and the address of the party), hereinafter referred to as the contractor, for the execution,
completion and the maintenance of ______________________________________________
And whereas, the contractor has agreed to submit a performance security in the form of a bank
guarantee to the DUDHSAGAR DAIRY as per the terms and conditions of the bidding documents
and the contract which will be kept valid up to ___________ calendar months from the date of
bank guarantee (the period should be till end of Period of Maintenance). And whereas, the
bank and its duly constituted agent and officer has already read and understood the contract
made between the DUDHSAGAR DAIRY and the contractor.
In consideration of the DUDHSAGAR DAIRY having agreed to award the contract on the
contractor, we ________________ (the bank), do hereby guarantee, undertake, promise and
agree with the DUDHSAGAR DAIRY, its legal Engineer in-Charges, successors and assigns that
the within named (the name of the contractor) their legal Engineer in-Charges and assignees will
faithfully perform and fulfil everything within the bidding document and the contract order on
their part to be performed or fulfilled, at the time (time being the essence of the contract) and
in the manner therein provided, do all obligations thereunder and we further undertake and
guarantee to make payment to the DUDHSAGAR DAIRY a sum of Rs._____________
(Rupees______________________________ only) being 7.5% of the contract value, in case
the contractor, their legal Engineer in-Charges and assignees do not faithfully perform and fulfil
everything within the bidding document and the Contract order on their part to be performed
or fulfilled, at the time and in the manner therein provided and do not wilfully and promptly do
all obligations there under.
In case, the Contractor fails to perform or fulfil the Contract as per the terms and conditions
agreed upon, the DUDHSAGAR DAIRY is entitled to demand an amount equivalent to 7.5% of
the Contract value from the Contractor and the demand made by
Page 2 of 3
the DUDHSAGAR DAIRY itself will be conclusive evidence and proof that the Contractor has
failed to perform or fulfil his obligations under the Contract and neither the Contractor nor the
Bank shall be entitled to performance or fulfilment on any ground whatsoever.
We, (the name of the Bank), do hereby undertake to pay an amount equivalent 5.0% of the
Contract value, being the amount due and payable under this guarantee, without any demur,
merely on a demand from the DUDHSAGAR DAIRY stating that the amount claimed is due by
way of non-performance of the Contractual obligations as aforesaid to perform the said
contractual commitments, any such demand made on the Bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee. However, our liability under this
guarantee shall be restricted to an amount not exceeding Rs._______________
(Rupees_________________________ only) being the amount equal to 5.0 % of the Contract
value.
We, the bank, further agree that the performance security herein contained shall remain in full
force and effect for a period of ______________ calendar months from the date of the bank
guarantee (the period shall be till the end of Period of Maintenance) whichever is later or till
the DUDHSAGAR DAIRY certifies that the terms and conditions of the said contract have been
fully and properly carried out by the said Contractor and accordingly discharge the guarantee,
unless a demand or a claim under this guarantee is made on us in writing by the DUDHSAGAR
DAIRY on or before ____________________ we shall be discharged from all liabilities under
this performance security hereafter.
We, the bank, further agree with the DUDHSAGAR DAIRY that the DUDHSAGAR DAIRY shall
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to very any of the terms and the conditions of the bidding document and the Contract
or to extend the time of performance by the said Contractor from time to time or postpone for
any time or from time to time and any of the power exercisable by the DUDHSAGAR DAIRY
against the Contractor and to forbear or enforce any of the terms contract and we shall not be
relieved from our liability by reason of any such variation, or extension being granted to the
said contractor, or for any forbearance, act or omission on the parts of the DUDHSAGAR DAIRY
to the said contractor by any such matter or thing whatsoever which under the law relating to
sureties matter or thing whatsoever which under the law relating to sureties would but for this
provision have effect of so relieving us.
This guarantee shall be in addition to and without prejudice to any other securities or remedies
which the DUDHSAGAR DAIRY mat have or hereafter possess in respect of the works executed
or intended to be executed and the DUDHSAGAR DAIRY shall be under no obligation to marshal
in favour of the bank any such securities or funds or asset that the DUDHSAGAR DAIRY may be
entitled to receive or have a claim upon and the DUDHSAGAR DAIRY at its absolute discretion
may vary, exchange, renew, modify or refuse to complete to enforce or assign any security or
instrument.
Page 3 of 3
The bank agrees that the amount hereby guaranteed shall be due and payable to the
DUDHSAGAR DAIRY serving us with a notice, requiring the payment of the amount and such
notice shall be deemed to have been served on the bank either by actual delivery thereof to
the bank or by dispatch thereof to the bank by registered post at the address of the bank.
Any notice sent to the bank at its address by registered post shall be deemed to have been
duly served on the bank notwithstanding that the notice may not fact has been delivered to the
bank.
In order to give full effects to the provisions of this guarantee the bank hereby waives all rights
inconsistent with the above provisions and which the bank might otherwise as a guarantor be
entitled to claim and enforce.
We, ____________________________, lastly undertake not to revoke this guarantee during
its currency except with the previous consent of the DUDHSAGAR DAIRY in writing and the
guarantee shall be a continuous and irrevocable guarantee up to a sum of Rs.
________________ (Rupees _____________________). The guarantee shall remain in force
until ___________________________ and unless the guarantee is renewed or a claim is
preferred against the bank within three months from the said date (the date of expiry) all rights
of the DUDHSAGAR DAIRY under the guarantee shall cease and the bank shall be released
and discharged from all liabilities hereunder.
SIGNATURE PLACE DATE SEAL
NOTE: The Bidder should ensure that the seal and code no. of the signatory is put by the bankers,
before submission of the bank guarantees. The entire bank guarantee should be obtained from
Nationalized / Scheduled bank and large private banks only.