CATS Database: CATS Database:

Years of ExperienceYears of Experience

Advantages Advantages

Creates repository of data to Creates repository of data to consider in addition to consider in addition to performance and skills performance and skills assessmentassessment– New hiresNew hires– Range placement of current staffRange placement of current staff– Reporting Accessibility of staff data Reporting Accessibility of staff data

Categories of Categories of ExperienceExperience

LPN LPN Patient Care Support, Non-licensed Patient Care Support, Non-licensed Research, Non-licensedResearch, Non-licensed RN:  AdministratorRN:  Administrator RN:  Advanced Practice:  NPRN:  Advanced Practice:  NP RN:  Advanced Practice:  Other Clinical RN:  Advanced Practice:  Other Clinical RN:  Direct Patient CareRN:  Direct Patient Care RN:  Indirect Patient CareRN:  Indirect Patient Care RN:  ResearchRN:  Research Surg Tech/Paramedic, etc.Surg Tech/Paramedic, etc.

Status ColorsStatus Colors

Faculty/Staff Member's job code is tracked for years Faculty/Staff Member's job code is tracked for years of experience, has job experience entered, and no of experience, has job experience entered, and no review is needed. review is needed.

Faculty/Staff Member's job code is tracked for years Faculty/Staff Member's job code is tracked for years of experience, has job experience entered, and of experience, has job experience entered, and review is needed. This review is required because a review is needed. This review is required because a change in job data has been detected.change in job data has been detected.

Faculty/Staff Member's job code is tracked for years Faculty/Staff Member's job code is tracked for years of experience and has no job experience entered. of experience and has no job experience entered. Experience information needs to be entered for the Experience information needs to be entered for the staff member. staff member.

Faculty/Staff Member's job code is not tracked for Faculty/Staff Member's job code is not tracked for years of experience. An experience update is not years of experience. An experience update is not required. required.

No status: Patient care flag needs to be updated for No status: Patient care flag needs to be updated for the Faculty/Staff Member. the Faculty/Staff Member.

ExampleExample

Research Nurse Specialist I, job code 6632, FTE 1.0Research Nurse Specialist I, job code 6632, FTE 1.0Graduated 1992, BSNGraduated 1992, BSN

Experience from Resume:Experience from Resume:Vanderbilt, Care Partner June 1991 –May 1992, 20hrs/wkVanderbilt, Care Partner June 1991 –May 1992, 20hrs/wkVanderbilt, GNA June 1992, 36hrs/wkVanderbilt, GNA June 1992, 36hrs/wkVanderbilt, Registered Nurse I July 1992, 36hrs/wkVanderbilt, Registered Nurse I July 1992, 36hrs/wkVanderbilt, Registered Nurse II July 1993, 36hrs/wkVanderbilt, Registered Nurse II July 1993, 36hrs/wkVanderbilt, Research Nurse July 1994 – current, 40 hrs/wkVanderbilt, Research Nurse July 1994 – current, 40 hrs/wk

Entry into CATSEntry into CATSBegin DateBegin Date End DateEnd Date CategoryCategory FT/PTFT/PT Yrs Yrs 06/01/9106/01/91 05/01/9205/01/92 Pat Care SupportPat Care Support PTPT

0.50.506/01/9206/01/92 07/01/9407/01/94 RN: Direct PCRN: Direct PC FTFT 2.082.0807/01/9407/01/94 blankblank RN: ResearchRN: Research FTFT 12.6712.67

ExampleExample

Research Nurse Specialist I, job code 6632, FTE 1.0Research Nurse Specialist I, job code 6632, FTE 1.0Graduated 1985, RNGraduated 1985, RN

Experience from Resume:Experience from Resume:Doctor’s Office, RN June 1985 – June 1990, 40 hrs/wkDoctor’s Office, RN June 1985 – June 1990, 40 hrs/wkMaury Regional, RN June 1990 – January 2000, 36 hrs/wkMaury Regional, RN June 1990 – January 2000, 36 hrs/wkVanderbilt, RNS I January 2000 – current, 36hrs/wkVanderbilt, RNS I January 2000 – current, 36hrs/wk

Entry into CATSEntry into CATS

Begin DateBegin Date End DateEnd Date CategoryCategory FT/PT FT/PT Yrs Yrs 06/01/8506/01/85 01/01/0001/01/00 RN: DirectRN: Direct FT FT 14.5 14.501/01/0001/01/00 blankblank RN: Research FTRN: Research FT

7.257.25

Access DesigneesAccess Designees

Purpose:Purpose:Provide access to the CATS database to enter, review Provide access to the CATS database to enter, review and update licensure and years of experience and update licensure and years of experience

   PAF Responsible:PAF Responsible:

Signature authority for department Signature authority for department Overall responsibility for budget Overall responsibility for budget Access to salary data (PAFs, AIFs, etc.) Access to salary data (PAFs, AIFs, etc.)

   Department Manager:Department Manager:

Receive paper copies of forms, reports, timesheets, etc. Receive paper copies of forms, reports, timesheets, etc.

VPES Supervisor:VPES Supervisor:Prior to performance evaluation being finalizedPrior to performance evaluation being finalized

Dept Mgr

PAF Responsibl

e

Dept Mgr

PAF Responsibl

e

Next StepsNext Steps

Review PAF Responsible and Dept Review PAF Responsible and Dept Manager Manager

Collect Years of Experience for Collect Years of Experience for Research NursesResearch Nurses

Input Data into System Input Data into System

Timeline GoalsTimeline Goals

Phase I: Collect direct patient care experience Phase I: Collect direct patient care experience data by February 1st – Completeddata by February 1st – Completed

Phase II: Meet with School of Medicine Phase II: Meet with School of Medicine Business Officers and Research Nurses – April Business Officers and Research Nurses – April 20072007

Input Data By May 7, 2007Input Data By May 7, 2007

Analyze data Analyze data

Resources - YOEResources - YOE

CATS Database link found in the Manager’s CATS Database link found in the Manager’s Toolbox at the following web link: Toolbox at the following web link: http://www.vanderbiltlearningcenter.org/http://www.vanderbiltlearningcenter.org/

Email: Email: compensation@vanderbilt.educompensation@vanderbilt.edu Contacts:Contacts:

– School of MedicineSchool of Medicine Letosha Scruggs, 3-1254Letosha Scruggs, 3-1254

– Hospitals & ClinicHospitals & Clinic Leslee Hughes, 3-4292Leslee Hughes, 3-4292

QuestionsQuestions